Pmp Study Material

7/29/2019 Pmp Study Material

1/12

PMP STUDY MATERIALProject Management is the application of knowledge, skills, tools and techniques to

project activities to meet project requirements. Project managers are responsible

for managing the triple constraints - scope, time and cost. There are five ProcessGroups. There are Nine Project Management Knowledge Areas.

1. Project Integration Management

a.Develop Project Charter

A project initiator or project sponsor external to the project issues theproject charter. Project Manager should be ideally assigned during the feasibility

study and definitely before planning phase. As a project manager if you did not get

a project charter, you can prepare on and get it approved by Sponsor or Initiator.

But as per PMBOK, It has to be prepared by Sponsor. Also remember that the author

name should be the Executive Project Managers or Sponsor with in your

organization since they are the ones who have the power to give you the authority

to use the resources.

The project charter should have the following details

Project Purpose or Justification

Business need for the project Business case justification for the project High-level project description or product requirements Requirements that must be completed to be consider the project successful Stakeholder Influences Involvement of Other Departments Constraints Assumptions Summary milestone schedule(Preliminary) Summary Budget(Preliminary) Name of the project manager and authority level

Inputs

Contract (when applicable) Project Statement of Work (SOW) Organizational Process Assets Enterprise Environmental Factors


2/12

Tools and Techniques

Project Selection Methods Project Management Methodology

Project Management Information System Expert Judgement

Outputs

Project charter

b.Develop Preliminary Project Scope Statement

The preliminary project scope statement contains the project and productobjectives, high level requirements, boundaries, assumptions and constraints. Thiswill be further refined to Project Scope Statement in the Define Scope process.

Inputs

Project Charter Project Statement of Work (SOW) Organizational Process Assets Enterprise Environmental Factors


Project management methodology project management information system Expert judgement

Outputs

Preliminary project statement

c.Develop Project Management PlanInputs

Preliminary project statement Project management processes Organizational Process Assets Enterprise Environmental Factors


3/12



Outputs

Project management plan

d.Direct and Manage Project Execution

Inputs

Project management plan Approved corrective actions Approved preventive actions Approved change requests Approved defect repair Validated defect repair Administrative closure procedure


Project management methodology project management information system

Outputs

Deliverables Requested changes Implemented change requests Implemented corrective actions Implemented preventive actions Implemented defect repair Work performance information

e.Monitor and Control Project Work

Inputs

Project management plan


4/12

Work performance information

Rejected change requests


Project management methodology project management information system

Earned value techniques

Expert judgement

Outputs

Recommended corrective actions

Recommended preventive actions

Forecasts

Recommended defect repair

Requested changes

f. Integrated Change Control

Inputs

Project management plan Requested changes

Work performance information Recommended preventive actions Recommended corrective actions Recommended defect repair Deliverables



Outputs

Approved change requests Rejected change requests Project management plan (updates) Project scope statement (updates) Approved corrective actions Approved preventive actions


5/12

Approved defect repair Validated defect repair Deliverables

g.Close Project or Phase

Inputs

Project management plan Contract documentation Enterprise environmental factors Organizational process assets Work performance information Deliverables



Outputs

Administrative closure procedure Contract closure procedure Final product, service, or result

Organizational process assets (updates)

2. Project Risk Management

a.Risk Management Planning

Risk management plan is an agreed up on baseline for project risk evaluation. It should havethe Methodology (which describes how you will perform risk management), Roles andResponsibilities (Who is responsible for managing the individual risks), Budget information

(How much money is available for managing the identified risks), Timing (When and how the

risk management processes will be executed), Risk Categories (Whether it is technical, quality,project management or external to name a few), Definition of risk probability and Impact,

Revised Stakeholder tolerance (How much tolerable are the stakeholders for this project),


6/12

Reporting formats (What is the format of the risk register and other reports - what are their

contents and representation) and Tracking (How the risk data will be saved for current project,

for lessons learned and audits)

Inputs

Organizational Process Assets

Enterprise Environmental Factors Project Scope Statement

Project Management Plan


Planning meetings and Analysis

Outputs

Risk Management Plan

b.Risk Identification

Inputs

Organizational Process Assets Enterprise Environmental Factors

Project Scope Statement




Documentation Reviews

Information Gathering Techniques

Checklist Analysis Assumption Analysis

Diagramming Techniques

Outputs

Risk Register


7/12

c.Qualitative Risk Analysis

Inputs




Risk Register


Risk Probability and Impact Assessment

Probability and Impact Matrix

Risk data quality assessment Risk categorization

Risk urgency assessment

Outputs

Risk Register (updates)

d.Quantitative Risk Analysis

Inputs



Risk Management Plan Risk Register



Data gathering and representation techniques

Quantitative analysis and modeling techniques


8/12

Outputs


e.Risk Response Planning

Inputs


Risk Register


Strategies for negative risks or threats

Strategies for positive risks or opportunities

Strategies for both threats and opportunities

Contingent response strategy

Outputs


Project Management Plan (updates)

Risk related contractual agreements

f. Risk Monitoring and Control

Inputs


Risk Register

Approved change requests Work Performance Information

Performance Reports


Risk Assessments


9/12

Risk Audits

Variance and Trend analysis

Technical Performance Measurements

Reserve analysis

Status meeting

Outputs


Requested changes


Recommended preventive actions

Organizational process assets (updates)

Project Management Plan (updates)

3. Project Scope Management

a.Collect Requirements

Inputs


Enterprise Environmental Factors

Preliminary Project Scope Statement

Project charter



Expert judgement

Templates, forms, standards

Outputs

Project Scope Management Plan


10/12

b.Define Scope

Inputs


Project scope management plan Preliminary Project Scope Statement

Project charter

Approved change requests


Product analysis

Alternatives identification

Expert judgement

Stakeholder analysis

Outputs


Requested changes

Project scope management plan (updates)

c.Create WBS

Inputs






Work breakdown structure templates Decomposition

Outputs

Project scope statement (updates)

Work breakdown structure

WBS dictionary


11/12

Scope baseline

Project Scope Management Plan (updates)

Requested changes

d.Scope Verification

Inputs


WBS dictionary


Deliverables


Inspection

Outputs

Accepted deliverables

Requested changes


e.Scope Control

Inputs


Work breakdown structure

WBS dictionary


Performance reports


Work performance information


Change control system

Variance analysis

Replanning


12/12

Configuration management system

Outputs

Project scope statement (updates)

Work breakdown structure (updates) WBS dictionary (updates)

Scope baseline (updates)

Requested changes


Organizaional process assets (updates)

Project management plan (updates)

Project Cost Management

Project Human Resource Management

Project Procurement Management

Project Time Management

Project Quality Management

Project Communication Management

Pmp Study Material

Documents

Transcript of Pmp Study Material