PMP Study Guide in plain English (PMP Cheat Sheet) by Jonathan Donado
PMP Study Guide
-
Upload
tyrone-montoya -
Category
Documents
-
view
48 -
download
3
description
Transcript of PMP Study Guide
![Page 1: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/1.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
PMP Study Guide
Chapter 1What Is a Project?
![Page 2: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/2.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes • Project Management Knowledge
Areas
![Page 3: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/3.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Is It a Project?
• Projects are unique.• Projects are temporary in nature
and have a definite beginning and ending date.
• Projects are completed when the project goals are achieved.
• A successful project is one that meets or exceeds the expectations of your stakeholders.
![Page 4: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/4.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Stakeholders
![Page 5: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/5.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes • Project Management Knowledge
Areas
![Page 6: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/6.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
What Is Project Management?
• A set of tools and techniques—performed by people—to describe, organize, and monitor, the work of project activities
• Programs• Portfolios• Project Management Offices
![Page 7: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/7.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes • Project Management Knowledge
Areas
![Page 8: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/8.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Defining Skills Every Good Project Manager
Needs• Project manager’s are like
small business owners• General management skills• Application skills • A mile wide and an inch deep
![Page 9: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/9.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Manager’s Skills
• Communication skills• Organizational and planning skills• Budgeting skills• Conflict management skills• Negotiation and influencing skills• Leadership skills• Team Building and motivating skills
![Page 10: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/10.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes • Project Management Knowledge
Areas
![Page 11: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/11.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Understanding Organizational
Structures• Functional Organizations• Projectized Organizations• Matrix Organizations
![Page 12: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/12.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Functional Org Chart
![Page 13: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/13.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Functional Organizations
![Page 14: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/14.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Projectized Org Chart
![Page 15: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/15.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Projectized Organizations
• Project managers have ultimate authority over the project.
• The focus of the organization is the project.
• The organization’s resources are focused on projects and project work.
• Team members are collocated.• Loyalties are formed to the project,
not to a functional manager.
![Page 16: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/16.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Strong Matrix Org Chart
![Page 17: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/17.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Weak Matrix Org Chart
![Page 18: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/18.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Balanced Matrix Org Chart
![Page 19: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/19.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Comparing Matrix Structures
Weak Matrix Balanced Matrix Strong Matrix
PM’s Title
Project coordinator, project leader, or project expeditor
Project manager Project manager
PM’s Focus
Split focus between project and functional responsibilities
Projects and project work
Projects and project work
PM’s Power
Minimal authority and power
Balance of authority and power
Full time on projects
Org Style
Most like functional organization
Blend of both weak and strong matrix
Most like a projectized organization
PM Reports to
Functional manager A functional manger, but shares authority and power
Manager of project managers
![Page 20: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/20.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes
• Project Management Knowledge Areas
![Page 21: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/21.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Understanding Project Life Cycles and Project Management Process
Groups• Project Life Cycles • Project Phases• Hand offs• Phase completion• Project Management Process
Groups
![Page 22: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/22.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Management Process Groups
• Initiating• Planning• Executing• Monitoring and Controlling• Closing
![Page 23: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/23.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Characteristics of the Initiating and Planning
Process GroupsLow Impact or Probability
High Impact or Probability
Costs Risk occurrences
Staffing levels Stakeholder influence
Chance for successful project
![Page 24: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/24.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Characteristics of the Monitoring and
Controlling and Closing Process Groups
Low Impact or Probability
High Impact or Probability
Stakeholder influence
Chance for successful project
Staffing levels Risk impact
Risk probability
![Page 25: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/25.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project ManagementProcess Groups
![Page 26: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/26.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Initiating
Project Phase (Feasibility Study)
Planning Executing
Monitoring and Control
Monitoring and Control
Project Management Process Groups
Closing
Initiating
Project Phase (Design)
Process Interactions with the “Plan-Do-Check-Act” cycle
![Page 27: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/27.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Chapter 1 What Is a Project?
• Is It a Project? • What Is Project Management?• Defining Skills Every Good
Project Manager Needs • Understanding Organizational
Structures• Understanding Project Life Cycles
and Project Management Processes • Project Management
Knowledge Areas
![Page 28: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/28.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
The Project Management
Knowledge Areas• Integration• Scope• Time• Cost• Quality
• Human Resources
• Communications
• Risk• Procurement
![Page 29: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/29.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Integration Management
PROCESS NAME PROJECT MANAGEMENT
PROCESS GROUP Develop Project Charter Initiating
Develop Preliminary Project Scope Statement Initiating
Develop Project Management Plan Planning
Direct and Manage Project Execution Executing
Monitor and Control Project Work Monitoring and Controlling
Integrated Change Control Monitoring and Controlling
Close Project Closing
![Page 30: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/30.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Scope Management
PROCESS NAME PROJECT MANAGEMENT PROCESS GROUP
Scope Planning Planning
Scope Definition Planning
Create WBS Planning
Scope Verification Monitoring and Controlling
Scope Control Monitoring and Controlling
![Page 31: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/31.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Time Management
PROCESS NAME PROJECT MANAGEMENT PROCESS GROUP
Activity Definition Planning
Activity Sequencing Planning
Activity Resource Estimating Planning
Activity Duration Estimating Planning
Schedule Development Planning
Schedule Control Monitoring and Controlling
![Page 32: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/32.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Cost Management
PROCESS NAME PROJECT MANAGEMENT
PROCESS GROUP Cost Estimating Planning
Cost Budgeting Planning
Cost Control Monitoring and Controlling
![Page 33: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/33.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Quality Management
PROCESS NAME PROJECT MANAGEMENT PROCESS GROUP
Quality Planning Planning
Perform Quality Assurance Executing
Perform Quality Control Monitoring and Controlling
![Page 34: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/34.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Human Resource Management
PROCESS NAME PROJECT MANAGEMENT PROCESS GROUP
Human Resource Planning Planning
Acquire Project Team Executing
Develop Project Team Executing
Manage Project Team Monitoring and Controlling
![Page 35: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/35.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Communications
ManagementPROCESS NAME PROJECT MANAGEMENT
PROCESS GROUP Communications Planning Planning
Information Distribution Executing
Performance Reporting Monitoring and Controlling
Manage Stakeholders Monitoring and Controlling
![Page 36: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/36.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Risk Management
PROCESS NAME PROJECT MANAGEMENT
PROCESS GROUP Risk Management Planning Planning
Risk Identification Planning
Qualitative Risk Analysis Planning
Quantitative Risk Analysis Planning
Risk Response Planning Planning
Risk Monitoring and Control Monitoring and Controlling
![Page 37: PMP Study Guide](https://reader036.fdocuments.net/reader036/viewer/2022062301/5681354d550346895d9caafc/html5/thumbnails/37.jpg)
© SYBEX Inc. 2005. All Rights Reserved.
Project Procurement Management
PROCESS NAME PROJECT MANAGEMENT
PROCESS GROUP Plan Purchases and Acquisitions Planning
Plan Contracting Planning
Request Seller Reponses Executing
Select Sellers Executing
Contract Administration Monitoring and Controlling
Contract Closure Closing