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PMP Exam Sample Questions 5:

1. You are managing a mega construction project. You conduct bi-weekly team meetings and distribute weekly targets. However, you are frequently finding that your team does not understand you properly and is not performing according to the guidelines which have been communicated. Which of the following is most likely missing in your team meetings?

A. Verbal communication B. Non-verbal communication C. Paralingual communication D. Team's feedback

Hint: What must be included in your team meetings to make sure that your team understands your targets?

Answer: D

Explanation: Team meetings are all about ""verbal communication"", which makes this choice incorrect. ""Non-verbal communication"" refers to your gestures, facial expressions, and physical appearance while you are communicating your message. ""Paralingual communication"" is the tone and pitch of your voice when you are talking to people. Both non-verbal communication and paralingual communication are automatically expressed by anyone using verbal communications. Therefore, we can safely assume that your team meetings contain these as well. Therefore, both of these choices are incorrect.

The only answer left is ""Team's feedback"" because the scenario does not explicitly say if you are asking for it or if the team members are providing it. The scenario also explains that even though you have a lot of meetings and a lot of communication, there seems to be a disconnect. Getting the team's feedback during the meeting is the method that ensures that the audience is understanding what is being communicated.

2. You are managing a telecommunications project, and 10 telecom engineers report to you. Due to a change in scope requested by your customer, you need to add more team members, and you decide to hire two more engineers. How many communication channels will be added by hiring these engineers?

A. 21 B. 23 C. 66 D. 78

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Hint: What was the size of the project team before hiring the new engineers and what is it afterwards?

Answer: B

Explanation: As 10 engineers reported to you before the recruitment exercise, the total project team size was 11 and the number of communication channels was 11*10/2 = 55. After the recruitment of two engineers the new team size is 13 and the communications channels are now 13*12/2 = 78. The additional communication channels therefore total 78-55 = 23.

3. You are managing a factory setup project and it was decided earlier that you will outsource all the civil construction works to qualified vendors. Your project planning is complete and you are ready to invite, shortlist, and select a couple of vendors for this job. You have prepared the procurements scope of work document that will help all of the interested parties understand the scope in order to place an accurate bid. Which of the following procurement techniques should you use to make sure that all the vendors understand the scope of work properly before they place a bid?

A. Proposal Evaluation Techniques B. Independent Estimates C. Advertising D. Bidder Conference

Hint: Invite every shortlisted bidder for a gathering.

Answer: D

Explanation: Proposal evaluation techniques and independent estimates are techniques to evaluate bids and not to make sure the vendor understands the scope of work. Advertising is the technique used to invite vendors to obtain the scope of work and place their bids, but this also does not make sure that they properly understand the scope of work. The only way to make sure that the vendors understand the scope of work properly is to hold bidder conferences.

4. You are managing a complex project and some of the project work needs to be outsourced. You have prepared a Procurement Scope of Work document and you are about to advertise the job to obtain vendor proposals. However, you need to have a benchmark document against which you can later compare the vendor proposals. Your primary focus for this activity is to have control over the quoted prices. You will also need this document later to compare whether or not your vendors properly understood the scope of work. Which technique should you use to develop this control document?

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A. Expert Judgment B. Independent Estimates C. Internet Search D. Procurement Negotiations

Hint: You need to have an estimate created for the work to serve as a benchmark against which to compare vendor proposals.

Answer: B

Explanation: Independent estimates provide an organization with the ability to obtain an initial estimate of the cost of the work in question. This can serve as a benchmark for proposals submitted by vendors for the same work. Independent estimates can either be created using the organization's internal staff or can be solicited from an expert outside of the organization.

5. You are the project manager of a process improvement project for a factory operation. Which of the following activities will not be performed during the Monitor and Control Project Work process of your project?

A. Comparing actual project performance against the Project Management Plan B. Identifying new risks and analyzing, tracking and monitoring existing project risks C. Analyzing change requests and either approving or rejecting them D. Monitoring implementation of approved changes as they occur

Hint: Monitor and Control Project Work is the process of tracking, reviewing and regulating the progress to meet the performance objectives defined in the Project Management Plan.

Answer: C

Explanation: Comparing actual project performance against the Project Management Plan, identifying new risks, analyzing, tracking and monitoring existing project risks and monitoring the implementation of approved changes are all activities that you need to perform during the Monitor and Control Project Work process. However, you will not review change requests during this process since this needs to be done during the Perform Integrated Change Control process.