Please see the Mass Attendance Protocols below The Church ...
please review ALL the provisions and information below, as ... · vendors. In doing so, please...
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Dear Vendor, Thank you so much for your interest in participating in our Christmas Shoppe Arts & Craft Fair! We are excited to create a unique holiday event that includes the entire family with festive vendor booths and a traditional Christmas ambiance! Thanks to your participation, we will be able to promote local business while supporting Mason County Reformed Church’s Dominican Republic Outreach. We are hoping to host an event that is fun for both the customers and the vendors. In doing so, please review ALL the provisions and information below, as some things have changed and then send your application along with fee(s) to the address on your application. Checks should be made out to MCRC Dominican Team. We’ll do your advertising! Craft Fair Information Saturday, November 17 th from 9am-3pm At Mason County Reformed Church (45 S. Amber Rd., Scottville – on the corner of US-10 and Amber Rd.) Fee(s) $50 donation to the outreach for a 13’x8’ space $25 donation to the outreach for an 8’x5’ space $5 donation to the team for table rental (LIMIT 1 per space. We encourage you bring your own if you can!) *Donations will be refunded in case of event cancellation, however will NOT be refunded for no-shows and vendor cancellations. Applications and checks are due no later than October 31 st . Set-Up/Tear Down Vendors will be permitted to set up Friday, November 16 th from 1pm-7pm and/or Saturday, November 17 th from 7am- 9am. We ask that you please plan ahead so you are ready to go right at 9am. People are eager to get into the show then. Vendors are responsible for the set-up and clean up of their assigned space. It must be left clean after the event. We do ask for no early booth closures the day of the event. Space and Provisions Each accepted applicant will be given either a 13’x8’ space or an 8’x5’ space (or an equivalent to that) to set up their merchandise. Tables are available for an additional donation (see details above), but chairs will be provided. Vendors are also responsible for bringing their own extension cords, power strips, or whatever is needed for their booths. We do not permit nails, tacks or anything that punctures our walls or peels paint. Spaces are assigned first-come, first-serve as applications and fees are submitted. If you need special provisions, please note it on your application, and we’ll do everything possible to accommodate you. Merchandise It is mandatory that all merchandise be appropriate (in subject and content). Your booth is subject to rejection at the discretion of the event hosts. Vendors are responsible for their merchandise and booth. Mason County Reformed Church and the Dominican Team are NOT responsible for damaged, lost, or stolen items, or injuries to you, workers, or any of your customers or potential customers who may injure themselves because of your merchandise . We advise that you have staffing at your booth at all times. Vendors are also responsible for their staff and children with them, though we don’t advise you bring little ones that day, as it is a very busy day! This event is also open to a limited number of direct sellers (ie: Pampered Chef, Thirty-One, etc.) You must have cash and carry products available. (Over )
Transcript of please review ALL the provisions and information below, as ... · vendors. In doing so, please...
Dear Vendor,
Thank you so much for your interest in participating in our Christmas Shoppe Arts & Craft Fair! We are excited to create a unique holiday event that includes the entire family with festive vendor booths and a traditional Christmas ambiance! Thanks to your participation, we will be able to promote local business while supporting Mason County Reformed Church’s Dominican Republic Outreach. We are hoping to host an event that is fun for both the customers and the vendors. In doing so, please review ALL the provisions and information below, as some things have changed and then send your application along with fee(s) to the address on your application. Checks should be made out to MCRC Dominican Team. We’ll do your advertising!
Craft Fair Information
Saturday, November 17th from 9am-3pm At Mason County Reformed Church (45 S. Amber Rd., Scottville – on the corner of US-10 and Amber Rd.)
Fee(s)
$50 donation to the outreach for a 13’x8’ space $25 donation to the outreach for an 8’x5’ space $5 donation to the team for table rental (LIMIT 1 per space. We encourage you bring your own if you can!) *Donations will be refunded in case of event cancellation, however will NOT be refunded for no-shows and vendor cancellations. Applications and checks are due no later than October 31st.
Set-Up/Tear Down
Vendors will be permitted to set up Friday, November 16th from 1pm-7pm and/or Saturday, November 17th from 7am-9am. We ask that you please plan ahead so you are ready to go right at 9am. People are eager to get into the show then. Vendors are responsible for the set-up and clean up of their assigned space. It must be left clean after the event. We do ask for no early booth closures the day of the event.
Space and Provisions
Each accepted applicant will be given either a 13’x8’ space or an 8’x5’ space (or an equivalent to that) to set up their merchandise. Tables are available for an additional donation (see details above), but chairs will be provided. Vendors are also responsible for bringing their own extension cords, power strips, or whatever is needed for their booths. We do not permit nails, tacks or anything that punctures our walls or peels paint. Spaces are assigned first-come, first-serve as applications and fees are submitted. If you need special provisions, please note it on your application, and we’ll do everything possible to accommodate you.
Merchandise
It is mandatory that all merchandise be appropriate (in subject and content). Your booth is subject to rejection at the discretion of the event hosts. Vendors are responsible for their merchandise and booth. Mason County Reformed Church and the Dominican Team are NOT responsible for damaged, lost, or stolen items, or injuries to you, workers, or any of your customers or potential customers who may injure themselves because of your merchandise . We advise that you have staffing at your booth at all times. Vendors are also responsible for their staff and children with them, though we don’t advise you bring little ones that day, as it is a very busy day! This event is also open to a limited number of direct sellers (ie: Pampered Chef, Thirty-One, etc.) You must have cash and carry products available.
(Over )
Customer Giveaways
During the event, we like to display possible prizes for customers in an area of our show. Guests can bid on your prizes for a silent auction, which goes to help the Dominican Outreach! We want to open the donations up to our vendors. This is a great way to promote your products and donate to the Dominican Outreach. Include your card to your product so the winners and people looking can come find you for more info! Please indicate on your application if you would be willing to donate something, as this is not a requirement of our vendors.
About the Dominican Outreach
The proceeds of this event (your donations, prize donations, and sales from our food booth) go to Mason County Reformed Church’s Dominican Republic Outreach! This is a project that has become one of my deepest passions and continues to grow with each year we send a team. Over the past 13 years, MCRC has had teams build houses, build a kitchen for kids in need of meals, run a sponsorship program, and has recently helped build a church in a community in great need of a safe place to go. We would love to share more information with you about this awesome project that has impacted not only the people in the Dominican Republic, but those who have followed the call to go as well! This year, we are offering you the opportunity to donate to this project further. This is OPTIONAL, and we promise to still love you if this isn’t what you want to do. If you are interested, please indicate on the appropriate check box on your application, and we’ll finalize this the day of the event if you’re still interested! Thank you for simply participating in this event, as it is also a help! Contact Information
Please contact us with ANY questions/concerns!
Ashley Ruhlig Phone: 231-757-2088 (at the church) Email: [email protected] Address: 45 S. Amber Rd., Scottville, MI 49454 Also, find “Christmas Shoppe Arts & Crafts Fair” on Facebook! christmasshoppe.wordpress.com
Vendor Application
Organization Name (if applicable):_________________________________________
Contact Name:________________________________________________________
Address:_____________________________________________________________
Phone Number:________________________________________________________
Email:_______________________________________________________________
Number of 13’x8’ spaces needed:________($50 each)
Number of 8’x5’ spaces needed:________($25 each)
Will you be renting a table from us?_________($5 each – limit 1)
Electricity Needed? (y/n) _____________ (Please provide your own cords and lights)
I would like more info about the Dominican Republic Outreach.
I MAY BE interested in donating to the Dominican Republic Outreach.
I would like to donate to the prizes for the event day! Valued at:_______________
Type of Merchandise you’re selling:___________________________________________
_______________________________________________________________________
Special Provisions:_________________________________________________________
By signing this form you agree to abide by all event rules and regulations listed above, and accept full responsibility
for your booth, products, and displays and any claims for damages or injury resulting from your participation in this
event. Mason County Reformed Church and its representatives are in no way responsible for your products or
actions.
Signed:______________________________ Date:___________________________ Please submit this form and your check made payable to MCRC Dominican Team, mark in the memo “craft
fair” and mail to:
Attn: Ashley Ruhlig
45 S. Amber Rd.
Scottville, MI 49454
Thank you for your application and support! Contact Ashley at MCRC at 757-2088 or via email at
