RFP # 738

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington Release date: Wednesday, May 9, 2018

Request for Proposal for:

Personal Watercraft (Non-Motorized) Rental Services in County Parks

PROPOSALS DUE: TUESDAY, MAY 22, 2018 by 3:00 p.m.

Proposals must be date and time stamped by Purchasing staff before 3:00 PM on due date. There is no guarantee of overnight delivery if sent to the PO Box, always use the street address.

Proposal(s) shall be sealed and clearly marked on the package cover with RFP #, Project Title and Company name. Submit one (1) original and three (3) complete copies of the Proposal to: Clark County Office of Purchasing P.O. Box 5000 1300 Franklin Street, 6th Floor, Suite 650 Vancouver, Washington 98660 (360) 397-2323 Refer Questions to: Project Manager: Bill Bjerke Parks and Lands Manager - Public Works Department bill.bjerke@clark.wa.gov

General Terms and Conditions ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and administrative requirements established by Washington Administrative Code (WAC), the Revised Code of the State of Washington (RCW), and any subsequent amendments or modifications, as applicable to providers licensed in the State of Washington. ALL proposals submitted become the property of Clark County. It is understood and agreed that the prospective Proposer claims no proprietary rights to the ideas and written materials contained in or attached to the proposal submitted. Clark County has the right to reject or accept proprietary information. AUTHORSHIP - Applicants must identify any assistance provided by agencies or individuals outside the proposers own organization in preparing the proposal. No contingent fees for such assistance will be allowed to be paid under any contract resulting from this RFP. CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an award if the contractual agreement has not been entered into by both parties or if new state regulations or policy make it necessary to change the program purpose or content, discontinue such programs, or impose funding reductions. In those cases where negotiation of contract activities are necessary, Clark County reserves the right to limit the period of negotiation to sixty (60) days after which time funds may be unencumbered. CONFIDENTIALLY: Proposer shall comply with all applicable state and federal laws governing the confidentiality of information." CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing or denying any interest, financial or otherwise, that any employee or official of Clark County or the appropriate Advisory Board may have in the proposing agency or proposed project. CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a proposal must certify that each company or agency of the consortium can meet the requirements set forth in the RFP. COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County and the prospective contractor have executed a contractual agreement. The contractual agreement consists of the following parts: (a) the basic provisions and general terms and conditions, (b) the special terms and conditions, (c) the project description and goals (Statement of Work), and (d) the budget and payment terms. Clark County is not responsible for any costs incurred prior to the effective date of the contract. Clark County reserves the right to make an award without further negotiation of the proposal submitted. Therefore, the proposal should be submitted in final form from a budgetary, technical, and programmatic standpoint. DISPUTES: Clark County encourages the use of informal resolution to address complaints or disputes arising over any actions in implementing the provisions of this RFP. Written complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver, Washington 98666-5000. DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the policy of Clark County to require equal opportunity in employment and services subject to eligibility standards that may be required for a specific program. Clark County is an equal opportunity employer and is committed to providing equal opportunity in employment and in access to the provision of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, or sexual orientation. Employment decisions are made without consideration of these or any other factors that are prohibited by law. In compliance with department of Labor Regulations implementing Section 504 of the rehabilitation Act of 1973, as amended, no qualified handicapped individual shall be discriminated against in admission or access to any program or activity. The prospective contractor must agree to provide equal opportunity in the administration of the contract, and its subcontracts or other agreements. ENVIRONMENTALLY RESPONSIBLE PURCHASING PROGRAM - Clark County has implemented an Environmentally Responsible Purchasing Policy with a goal to reduce negative impacts on human health and the environment. Negative environmental impacts include, but are not limited to, greenhouse gases, air pollution emissions, water contamination, waste from the manufacturing process and waste in packaging. This policy also seeks to increase: 1) water and energy efficiency; 2) renewable energy sources; 3) use of products with recycled content; 4) product durability; 5) use of products that can be recycled, reused, or composted at the end of its life cycle. Product criteria have been established on the Green Purchasing List http://www.clark.wa.gov/general-services/purchasing/erp/environmental.html

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, in connection with this proposal, the prices and/or cost data have been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition. This does not preclude or impede the formation of a consortium of companies and/or agencies for purposes of engaging in jointly sponsored proposals. INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington State statute RCW 39.34. Therefore the bidder may, at the bidders’ option, extend identical prices and services to other public agencies wishing to participate in this RFP. Each public agency wishing to utilize this RFP will issue a purchase order (or contract) binding only their agency. Each contract is between the proposer and the individual agency with no liability to Clark County. LIMITATION - This RFP does not commit Clark County to award a contract, to pay any costs incurred in the preparation of a response to this RFP, or to procure or contract for services or supplies. LATE PROPOSALS - A proposal received after the date and time indicated above will not be accepted. No exceptions will be made. ORAL PRESENTATIONS: An oral presentation may be required of those prospective contractors whose proposals are under consideration. Prospective contractors may be informed that an oral presentation is desired and will be notified of the date, time and location the oral presentation is to be conducted. OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for the following purposes will be conducted at the discretion of Clark County: Fund accountability; Contract compliance; and Program performance. PRICE WARRANT - The proposal shall warrant that the costs quoted for services in response to the RFP are not in excess of those which would be charged any other individual or entity for the same services performed by the prospective contractor. PROTESTS must be submitted to the Purchasing Department. PUBLIC SAFETY may require limiting access to public work sites, public facilities, and public offices, sometimes without advance notice. The successful Proposer’s employees and agents shall carry sufficient identification to show by whom they are employed and display it upon request to security personnel. County project managers have discretion to require the successful Proposer’s employees and agents to be escorted to and from any public office, facility or work site if national or local security appears to require it. REJECTION OF PROPOSALS - Clark County reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any or all prospective contractors on modifications to proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of Clark County to do so. SUBCONTRACTING - No activities or services included as a part of this proposal may be subcontracted to another organization, firm, or individual without the approval of Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is understood that the contractor is held responsible for the satisfactory accomplishment of the service or activities included in a subcontract. VERBAL PROPOSALS: Verbal proposals will not be considered in making the award of any contract as a result of this RFP. WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W. Title 51- with minimum coverage limits of $500,000 for each accident, or provide evidence that State law does not require such coverage. FOR ALTERNATIVE FORMATS Clark County ADA Office; V (360) 397-2025; TTY (360) 397-2445; ADA@Clark.wa.gov

Request for Proposals

Table of Contents PART I PROPOSAL REQUIREMENTS Section IA: General Information

1. Introduction 2. Background 3. Scope of Project 4. Project Funding 5. Timeline for Selection 6. Employment Verification

Section IB: Work Requirements

1. Required Services 2. County Performed Work 3. Deliverables and Schedule 4. Place of Performance 5. Period of Performance 6. Public Disclosure 7. Insurance/Bond 8. Plan Holders List

PART II PROPOSAL PREPARATION AND SUBMITTAL Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting 2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due 2. Proposal

Section IIC: Proposal Content

1. Cover Sheet 2. Project Team 3. Management Approach 4. Respondent’s Capabilities 5. Project Approach and Understanding 6. Proposed Cost

PART III PROPOSAL EVALUATION & CONTRACT AWARD Section IIIA: Proposal Review and Selection

1. Evaluation and Selection 2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection 2. Contract Development 3. Award Review 4. Orientation/Kick-off Meeting

ATTACHMENTS A: Proposal Cover Sheet B: Letter of Interest C. Agreement Sample

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

Part I Proposal Requirements

Section IA General Information 1. Introduction The purpose of this RFP is to identify a vendor, or vendors, with the appropriate knowledge,

experience, and professional expertise to provide personal watercraft rentals in County parks. Those parks would include but not necessarily be limited to: Frenchman’s Bar Regional Park, Vancouver Lake Regional Park, Lacamas Regional Park, and Capt. William Clark Regional Park.

2. Background Clark County is the second most densely populated county in Washington, with 718 persons per square mile. Population density and growth are rapidly changing the character and land use patterns of several areas within the county. Some areas that were once characterized by small communities, productive farmland, and harvestable and protected forests are now facing unprecedented development. The county is a place where more people are moving into unincorporated urban and rural areas and are in need of recreation facilities and services. Increasing density, smaller lot sizes, and disappearing open space has increased pressure to find close-to-home places to play. Clark County’s Parks and Lands Division operates and maintains the County’s regional parks, special facilities, regional trails, greenways and natural areas throughout the county, along with neighborhood and community parks and sports fields in or near the urban unincorporated area (Vancouver growth area).

3. Scope of Project Clark County Parks and Lands partners with numerous public and private parties for its park operations. These partnerships have contributed greatly to the success of the county’s park system. The division is seeking a highly qualified vendor, or vendors, to provide personal watercraft (non-motorized) rental services in County parks. The types of permissible personal watercraft could include, but not be limited to kayaks, canoes, row boats, stand up paddle boards and wind sail boards. Motorized watercraft will not be permitted. Once awarded, Parks and Lands and the successful vendor/s will mutually agree on the when and where the rental services are to be offered. Typical dates and times could include, but not be limited to, an annual season of May 1 – September 30 from 7am – dusk.

4. Annual Fee The anticipated rental fee which the awarded vendor/s shall pay to County in exchange for the ability to offer the services described herein is $2,500 per year. The Proposers proposal shall include the Proposers true estimated cost to perform the work irrespective of the budgeted funds for this work.

5. Timeline for Selection

The following dates are the intended timeline:

Proposals due May 22, 2018 Proposal review/evaluation period May 22-25, 2018 Interviews/demonstration (optional) Not needed Selection committee recommendation May 25, 2018 Contract negotiation/execution May 29-30, 2018 Contract intended to begin June 1, 2018

6. Employment Verification

“Effective November 1st, 2010, to be considered responsive to any formal Clark County Bid/RFP or Small Works Quote, all vendors shall submit before, include with their response or within 24 hours after submittal, a recent copy of their E-Verify MOU or proof of pending enrollment. The awarded contractor shall be responsible to provide Clark County with the same E-Verify enrollment documentation for each sub-contractor ($25,000 or more) within

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

thirty days after the sub-contractor starts work. Contractors and sub-contractors shall provide a report(s) showing status of new employee’s hired after the date of the MOU. The status report shall be directed to the county department project manager at the end of the contract, or annually, which ever comes first. E-Verify information and enrollment is available at the Department of Homeland Security web page: www.dhs.gov/E-Verify How to submit the MOU in advance of the submittal date: 1. Hand deliver to 1300 Franklin St, Suite 650, Vancouver, WA 98660, or; 2. Fax to (360) 397-6027, or; 3. E-mail: koni.odell@clark.wa.gov or priscilla.ricci@clark.wa.gov Note : Sole Proprietors are exempt.

Section IB Work Requirements 1. Required Services Provide personal watercraft rentals in one or more county parks for public recreational

purposes. County parks include but are not limited to: Frenchman’s Bar Regional Park, Vancouver Lake Regional Park, Lacamas Regional Park, and Capt. William Clark Regional Park. The water craft rentals vendor will adhere to the following requirements: The vendor and all employees or representatives of the vendor will:

1. Act professionally at all times. 2. Comply with all laws, codes and regulations and rules regarding park use, public safety,

water safety, accessibility, anti-discrimination, equal opportunity, business practices and any other applicable requirement.

3. Keep the rental area clean in appearance and free of any obstructions that can cause tripping hazards or injury to site users.

4. Be responsible for removing any garbage, litter or recyclable materials generated from the rental service. Use of County dumpsters or garbage cans is not permitted.

5. Only provide rental services in accordance with park hours of 7:00-Dusk, provide the county with a weekly rental schedule and any updates as deemed necessary.

6. Maintain all rental equipment and safety wear in excellent and safe condition 7. Allow county to inspect equipment at any time during the course of business. 8. Be financially and legally responsible for all employees, rental equipment, materials,

maintenance, storage facilities and vehicles used for business. 9. Seek written permission from the county before making any alterations, additions, or

improvements to county park land or facilities. 10. Remove all equipment and materials daily from the site at the conclusion of daily

business. If a storage facility is approved by the county, all equipment must be locked up at the conclusion of business each day. The county is not responsible for any lost, stolen or damaged equipment owned by the vendor.

11. Agree to provide a qualified on site manager, acceptable to the County, to be responsible for supervising its program, staff, and business activities

12. Provide the county with the vendor and employee names with contact and personal information necessary to conduct a comprehensive criminal background check prior to any rental business being conducted on county property.

13. Not assign, sublet, transfer, or delegate any interest, right, or obligation in this Agreement.

14. Rent anything other than water craft without express written permission from the county

15. Immediately notify county staff representatives of any accidents or incidents that occur related to the rental business.

16. Promptly surrender the park location where business is conducted, keys and any county issued materials upon termination of the agreement

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks 2. County Performed

Work 1. Provide the Vendor with keys necessary for park access 2. Provide Vendor and employees of with voucher for Comprehensive Background check. 3. Provide Vendor with county contacts list for communications 4. Provide a location within the park(s) for the vendor to conduct business. 5. Conduct periodic inspections to verify compliance as noted above 6. Provide park maintenance consistent with normal county parks maintenance practices

3. Deliverables &

Schedule 1. Names and contact information list of vendor and all employees anticipated to work for

the vendor 2. Photos of vehicles and equipment used in the rental business 3. Weekly anticipated rental schedule in the county park(s)

4. Place of

Performance Contract performance will include but not necessarily be limited to one or more of the following county parks locations: Frenchman’s Bar Regional Park, Vancouver Lake Regional Park, Lacamas Regional Park, and Capt. William Clark Regional Park, the Proposer’s facility, a third party location or any combination thereof.

5. Period of Performance

A contract awarded as a result of this RFP will be for an initial period of 2 years and is intended to begin on June 1, 2018 and end May 31, 2020. Clark County reserves the right to extend the contract resulting from this RFP for a period of three (3) one (1) year periods, with the same terms and conditions, by service of a written notice of its intention to do so prior to the contract termination date.

6. Public Disclosure This procurement is subject to the Washington Public Records Act (the “Act”), chapter 42.56 RCW. Once in the County’s possession, all of the RFP Submittals shall be considered public records and available for public records inspection and copying, unless exempt under the Act.

If a Respondent or Proposer considers any portion of an RFP Submittal to be protected under the law, whether in electronic or hard copy form, the Respondent or Proposer shall clearly identify each such portion with the word “PROPRIETARY” If a request is made for disclosure of such a portion, the County will determine whether it should be made available under the Act. If the county determines that such a record(s) is subject to disclosure, the County will notify the Respondent or Proposer in writing of the request and allow the Respondent or Proposer ten (10) days to obtain a court order enjoining release of the record(s). If the Respondent or Proposer does not take such action within the ten (10) day period, the County will release the portions of the RFP Submittal deemed subject to disclosure. All Respondents and Proposers who provide RFP Submittals for this procurement accept the procedures described above and agree that the County shall not be responsible or liable in any way for any losses that the party may incur from the disclosure of records to a third party who requests them.

7. Insurance/Bond A. Commercial General Liability (CGL) Insurance written under ISO Form CG0001 or its latest equivalent with minimum limits of $1,000,000 per occurrence and in the aggregate for each one year policy period. This policy will renew annually. This coverage may be any combination of primary, umbrella or excess liability coverage affording total liability limits of not less than $1,000,000 per occurrence and in the aggregate. However, if other policies are added they must be a follow-form policy in language, renewal date, and have no more exclusions than the underlying coverage. Products and Completed Operations coverage shall be provided for a period of three years following Substantial Completion of the Work. The deductible will not be more than $50,000 unless prior arrangements are made with Clark County on a case by case basis; the criterion is the Contractor’s liquidity and ability to pay from its own resources regardless of coverage status due to cancellation, reservation of rights, or other no-coverage-enforce reason. Coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability or Cross Liability.

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

B. Automobile If the Proposer or its employees use motor vehicles in conducting activities under this Contract, liability insurance covering bodily injury and property damage shall be provided by the Proposer through a commercial automobile insurance policy. The policy shall cover all owned and non-owned vehicles. Such insurance shall have minimum limits of $500,000 per occurrence, combined single limit for bodily injury liability and property damage liability with a $1,000,000 annual aggregate limit. If the Proposer does not use motor vehicles in conducting activities under this Contract, then written confirmation to that effect on Proposer letterhead shall be submitted by the Proposer. B. Proof of Insurance Proof of Insurance shall be provided prior to the starting of the contract performance. Proof will be on an ACORD Certificate(s) of Liability Insurance, which the Proposer Shall provide to Clark County. Each certificate will show the coverage, deductible and policy period. Policies shall be endorsed to state that coverage will not be suspended, voided, canceled or reduced without a 30 day written notice by mail. It is the Proposer’s responsibility to provide evidence of continuing coverage during the overlap periods of the policy and the contract. All policies must have a Best’s Rating of A-VII or better.

8. Plan Holders List

All proposers are required to be listed on the plan holders list. Prior to submission of proposal, please confirm your organization is on the Plan Holders List below: To view the Plan Holders List, please click on the link below or copy and paste into your browser. Clark County RFP site: http://www.clark.wa.gov/general-services/purchasing/rfp.html If your organization is NOT listed, submit the ‘Letter of Interest” to ensure your inclusion. See Attachment B. Proposals received by Clark County by proposers not included on the Plan Holders List may be considered non-responsive.

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

Part II Proposal Preparation and Submittal

Section IIA Pre-Submittal Meeting / Clarification 1. Pre-Submittal

Meeting There will be no pre-submittal meeting or site visit scheduled for this project.

2. Proposal Clarification

Questions and Requests for Clarification regarding this Request for Proposal must be directed in writing, via email, to the person listed on the cover page. The deadline for submitting such questions/clarifications is seven (7) calendar days prior to the due date for proposals. An addendum will be issued no later than six (6) calendar days prior to the proposal due date to all recorded holders of the RFP if a substantive clarification is in order. The Questions & Answers/Clarifications are available for review at the link below. Each proposer is strongly encouraged to review this document prior to submitting their proposal. Clark County RFP site: http://www.clark.wa.gov/general-services/purchasing/rfp.html ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Section IIB Proposal Submission 1. Proposals Due Sealed proposals must be received no later than the date, time and location specified on the

cover of this document. The outside of the envelope/package shall clearly identify: 1. RFP Number and; 2. TITLE and; 3. Name and address of the proposer. Responses received after submittal time will not be considered and will be returned to the Proposer - unopened. Proposals received with insufficient copies (as noted on the cover of this document) cannot be properly disseminated to the Review Committee and other reviewers for necessary action, therefore, may not be accepted.

2. Proposal Proposals must be clear, succinct and not exceed 10 pages, excluding resumes, E-Verify and coversheet. Proposer’s who submit more than the pages indicated may not have the additional pages of the proposal read or considered. For purposes of review and in the interest of the County, the County encourages the use of submittal materials (i.e. paper, dividers, binders, brochures, etc.) that contain post-consumer recycled content and are readily recyclable. The County discourages the use of materials that cannot be readily recycled such as PVC (vinyl) binders, spiral bindings, and plastic or glossy covers or dividers. Alternative bindings such as reusable/recyclable binding posts, reusable binder clips or binder rings, and recyclable cardboard/paperboard binders are examples of preferable submittal materials. Proposers are encouraged to print/copy on both sides of a single sheet of paper wherever applicable; if sheets are printed on both sides, it is considered to be two pages. Color is acceptable, but content should not be lost by black-and-white printing or copying. All submittals will be evaluated on the completeness and quality of the content. Only that Proposer’s providing complete information as required will be considered for evaluation. The

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

ability to follow these instructions demonstrates attention to detail. Additional support documents, such as sales brochures, should be included with each copy unless otherwise specified.

Section IIC Proposal Content 1. Cover Sheet This form is to be used as your proposal Cover Sheet

See Cover Sheet - Attachment A

2. Project Team and Equipment

Tell us about your business, your team who will be vending in county parks and the equipment that you will be using.

3. Management Approach

Demonstrate your approach to providing quality customer service, reliability and care for customers and the park where your rental business is to be located.

4. Respondent’s Capabilities

Please provide us your history and ability to perform the duties required to successfully operate your business.

5. Project Approach and Understanding

Provide us with your professional approach and understanding of the work that you will be doing and how you propose to address and solve issues that may arise.

6. Proposed Cost Please confirm your understanding of the annual fee amount to be paid to Clark County and the deadline for annual fee payment. _Amount $______________Due:_________________

7. Employment Verification

Please refer to section 1A.6. – e-Verify IMPORTANT NOTE: Include this portion of the response immediately AFTER the cover page, if not already on file with Clark County. Current vendors on file can be viewed at: https://www.clark.wa.gov/general-services/purchasing-overview

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

Part III Proposal Evaluation & Contract Award

Section IIIA Proposal Review and Selection 1. Evaluation and

Selection: Proposals received in response to this RFP will be evaluated by a Review Committee. Committee review results and recommendations may be presented to an appropriate advisory board prior to the consent process with the Clark County Board of Councilors.

2. Evaluation Criteria Scoring

Each proposal received in response to the RFP will be objectively evaluated and rated according to a specified point system. A one hundred (100) point system will be used, weighted against the following proposal content criteria per Section IIC: Define how you will evaluate each proposal and the point allocation per section. Consider:

Project Team and Equipment 20 Management Approach 25 Respondents Capabilities 20 Project Approach and Understanding 25 Cost and Due Date Understanding 10

Total Points 100

Section IIIB Contract Award

1. Consultant Selection The County will award a contract to the highest scoring Proposer. Should the County not reach a favorable agreement with the highest scoring Proposer, the County shall suspend or terminate negotiations and commence negotiations with the second highest scoring Proposer and so on until a favorable agreement is reached.

2. Contract Development

The proposal and all responses provided by the successful Proposer may become a part of the final contract. The form of contract shall be the County’s Contract for Profession Services.

3. Award Review

The public may view proposal documents after contract execution. However, any proprietary information so designated by the Proposer as a ‘trade secret’ will not be disclosed unless the Clark County Prosecuting Attorney determines that disclosure is required. At this time, Proposers not awarded the contract, may seek additional clarification or debriefing, request time to review the selection procedures or discuss the scoring methods utilized by the evaluation committee.

4. Orientation/Kick-off Meeting

Once awarded, County staff will work directly with successful vendor(s) to complete contract requirements.

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

Attachment A COVER SHEET General Information: Legal Name of Applicant/Company/Agency Street Address City State Zip Contact Person Title Phone Fax Program Location (if different than above) Email address Tax Identification Number

→ D

proposal comply with the requirements contained within the RFP? A "No" response may disqualify the proposal from further consideration.

Yes No → Did outside individuals or agencies assist with preparation of this proposal?

Yes No (if yes, describe.)** Total Annual Funds Requested Under this Proposal $ I certify that to the best of my knowledge the information contained in this proposal is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the final funding for any service is based upon funding levels, and the approval of the Clark County Board of Councilors. Signature, Administrator of Applicant Agency Date Vendor/Contractor: To comply with RCW 41.32.765, are any of the employees who will be providing services under this contract, retired from a Washington State Retirement System using the 2008 Early Retirement Factor?

Yes No If yes, please provide the name and social security number for each retiree to Clark County Purchasing.

ADDENDUM: Proposer shall insert number of each Addendum received. If no addendum received, please mark “NONE”. No. Dated: No. Dated: No. Dated: . NOTE: Failure to acknowledge receipt of Addendum may render the proposal non-responsive.

Request for Proposal #738 Personal Watercraft (Non-Motorized) Rental Services in County Parks

Attachment B LETTER OF INTEREST Legal Name of Applicant Agency Street Address City State Zip Contact Person Title Phone Fax Program Location (if different than above) Email address All proposers are required to be included on the plan holders list. If your organization is NOT listed,

submit the ‘Letter of Interest” to ensure your inclusion. In the body of your email, request acknowledgement of receipt. Email Attachment B to: Koni.Odell@clark.wa.gov or Beth.Balogh@clark.wa.gov Clark County web link: http://www.clark.wa.gov/general-services/purchasing/rfp.html This document will only be used to add a proposer to the plan holders list. Submitting this document does not commit proposer to provide services to Clark County, nor is it required to be submitted with proposal.

AGREEMENT BETWEEN VENDOR

AND CLARK COUNTY, WASHINGTON FOR PERSONAL WATERCRAFT LESSONS AND RENTALS AT___________________

REGIONAL PARK THIS AGREEMENT (“Agreement”) is made and entered into between Clark County (“County”), and________________________________, a Washington for-profit corporation. The County and _______________ desire to enter into an agreement for the purpose of food, beverage, and merchandise sales from the concessions stand at _______________ Regional Park, the real property owned by the County and described in Exhibit A, attached to this Agreement and incorporated by this reference (the “Concessions Stand"). NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereby agree as follows:

1. DEFINITIONS: The words and phrases used in this agreement have the following meanings:

A. “Concession” means sales and service made directly to individuals at the Concessions Stand. Food, beverage, and merchandise items and prices shall be approved by the Parks Manager or his designee.

B. “Gross Sales” means the full sale price, including Washington State Sales Tax, for

which any and all food, beverages, and merchandise shall be sold at any time during the term of this agreement by _______________ or on its behalf, in, upon, or from the Concessions Stand.

2. USE OF CONCESSIONS STAND

A. The County hereby grants use of the Concessions Stand to _______________ as set forth and outlined in Exhibit A, subject to the terms, conditions, and provisions set forth herein, for the duration set forth in section 3. If any term, condition, or provision in Exhibit A differs from or contradicts any term, condition, or provision contained herein, the term, condition, or provision in Exhibit A shall govern this agreement.

3. DURATION

A. This Agreement shall be effective when fully executed by all the parties for an initial period commencing on June 1, 2018 and shall end on May 30, 2019 unless terminated sooner pursuant to the provisions of this Agreement.

B. This Agreement may be extended for two additional, _______ year periods by way of written notice to _______________. County shall provide written notice to

_______________ no later than 90 days prior to the expiration of the original Agreement. Each extension is subject to the approval of the County’s Parks Manager.

4. FEES AND ACCESS

A. _______________ promises and agrees to pay an annual use fee of Two-thousand five hundred dollars ($2,500) to County. County shall invoice _______________ no later than ___________of each year.

B. Payment shall be sent to Clark County Parks, located at 4700 NE 78th St., Vancouver, WA 98665.

C. Payment is due and payable no later than June 30. A late fee of $50.00 may be assessed for any payments not received by County prior to July 10 of each year.

D. _______________ agrees to permit County and/or its agents and representatives at reasonable intervals at any and all times during County’s usual business hours, to verify inventories and to inspect all books, records, and accounts showing gross sales and inventories.

E. Daily operating hours may vary based on scheduled activities, rentals, and events

held at the facility, weather permitting. The daily operating hours must be posted from June 1 to September 30. The County and _______________ may mutually agree to adjust the daily operating hours based upon weather and business conditions.

F. _______________ agrees to close the Concessions Stand when the facility is

closed due to inclement weather.

G. _______________ agrees to provide a qualified on site manager, acceptable to the County, to be responsible for supervising its program, staff, and business activities.

H. _______________ staff must pass a comprehensive criminal background check as

per Washington state law under RCW 43.43.830 and RCW 43.43.815.

I. The County shall open and close _______________ Regional Park in accordance with the facility’s posted hours of operation, which may change during the term of this agreement.

J. _______________ may only access the Concessions Stand during the posted

hours of operation of _______________ Regional Park.

K. County agrees to provide _______________ with keys and/or access cards required to access the Concessions Stand. _______________ agrees not to provide said keys and/or cards to any third party for access to the Concessions Stand. A re-keying fee will be billed to _______________.

L. _______________ shall not assign, sublet, transfer, or delegate any interest,

right, or obligation in this Agreement or the Concessions Stand.

5. USE RESTRICTIONS

A. _______________ is prohibited from using the Concessions Stand for any purpose other than herein specifically designated without prior written consent of the County.

B. _______________ accepts the Concessions Stand “as is”, unless otherwise specified in Exhibit A.

C. _______________ is solely responsible for the care and daily maintenance of all equipment provided by the County to service all concession activities during the term of this agreement. All such equipment is and shall remain the property of the County. All equipment provided by _______________ is and shall remain property of _______________.

D. _______________ is solely responsible for all expenses incurred by reason of the

care and daily maintenance of any equipment provided by the County to service all concession activities during the term of this agreement.

E. All County equipment provided to _______________ for the operation of

concessions services within the Concessions Stand is listed on Exhibit B attached to this Agreement.

F. _______________ is prohibited from damaging the Concessions Stand, and from

making any alterations, additions, or improvements in or to the Concessions Stand.

G. The County agrees to make all repairs or modifications necessary to create,

maintain, or restore to a condition required by any federal, state, or local law, rule or regulation, governing _______________’s use of the Concessions Stand. Repairs or modifications required by this paragraph will be at the County’s expense, unless the repairs or modifications are necessitated by damage caused by _______________.

H. If _______________ has any maintenance concerns about the Concessions Stand,

such concerns should be directed to County’s Parks Facilities Coordinator, who will coordinate with County maintenance staff.

I. _______________ agrees to maintain the interior of the Concessions Stand, including, but not limited to, floors, walls, counter tops, equipment, etc., so as to be clean, sanitary, attractive, and orderly during its hours of operation. _______________ is responsible for acquiring and maintaining any and all equipment, materials, and supplies necessary to keep the Concessions Stand’s interior clean, sanitary, attractive, and orderly.

J. _______________ agrees to maintain the exterior of the Concession Stand and

surrounding area within a 50’ radius, including but not limited to appliances, walls, concrete and asphalt surfaces, garbage cans in a clean, sanitary, and orderly manner during _______________’s hours of operation. _______________ agrees to leave this same area in clean, sanitary, and orderly manner each day after its hours of operation have concluded.

K. All garbage generated by _______________’s operations is to be placed in the

dumpster in the Park by _______________.

L. All cardboard for disposal is to be bundled with twine or tape and should be placed next to the dumpster by _______________, and not in the dumpster.

M. _______________ agrees to provide a menu that offers a convenient food and

beverage selection and is geared toward the general public at a reasonable, competitive price. The menu and pricing that _______________ may offer is subject to prior approval by County. _______________ agrees to submit menus and pricing to _______________ for review and approval on an annual basis no later than May 1 of each year.

N. _______________ may not sell or offer the following items: sunflower seeds,

bubble gum, peanuts, and any other reasonably similar items which may create excessive waste or cause permanent damage to the property.

O. _______________ must comply with any and all federal, state, and local health

department food handling and other laws, regulations and codes.

P. In an emergency, the County may close _______________ Regional Park, and/or the Concessions Stand without prior notice.

6. SIGNAGE AND ADVERTISING

A. Any signage and/or advertising must be professionally produced and be

temporarily affixed in a professional manner.

B. Signage and advertising must relate to concessions services, hours of operation, and the menu.

C. All signage and advertisements in any form, and their subsequent location on the Concessions Stand, must be approved by County prior to posting at the Concessions Stand.

7. LIABILITY AND INSURANCE

A. _______________ must obtain and maintain throughout the first five years of the

Term insurance coverage with a Best’s minimum rating of A-VII and minimum liability limits of one million dollars ($1,000,000) per occurrence in the aggregate for its liability exposures, annually renewing occurrence based coverage, including commercial general liability (CGL), no fault Med Pay of $5,000, completed operations, property damage, and auto liability for all vehicles used by _______________. The deductible for any one liability coverage shall be no more than $5,000 unless otherwise agreed.

B. _______________ must give County seven (7) days’ written notice of cancellation.

C. Such insurance shall name County, its officers, employees, and agents as

additional insureds under policy endorsement CG 20 11 01 96, and no less coverage under the additional insured endorsement will be provided to the County than exist in the underlying insurance contract.

D. Before _______________ has access to the Concessions Stand,

_______________ must provide County with a copy of the complete policy set, including both the underlying policy and the additional insured endorsement.

E. The County shall review the amounts of the insurance limits specified herein prior

to the end of the first three years that this Agreement is effective, and will adjust such limits as necessary and appropriate, in the judgment of the County, to a reasonable amount in light of changes in market and/or operational conditions. Thereafter, the County and _______________ will similarly adjust such insurance limits as necessary and appropriate, in the judgment of the County, prior to each successive three-year period while the Agreement is effective.

F. Insurance carried by _______________ on the County’s behalf shall be primary

in all cases and not seek contribution from any other insurance held by County.

G. A copy of the Certificate of Insurance must be provided to the Parks Manager or Designee, annually and prior to opening the Concessions Stand each season. The certificate may be provided, after that, on an annual basis by the renewal date of the policy. Failure to timely submit evidence of coverage will constitute a breach of this Agreement.

8. HOLD HARMLESS/INDEMNIFICATION

A. _______________ exercises its privileges hereunder at its own risk. _______________ agrees to indemnify, hold harmless and defend County, its officials, employees and agents from any and all liability, demands, claims, causes of action, suits or judgments, including costs, attorney fees and expenses incurred in connection therewith, of whatsoever kind of nature, arising out of, or in connection with, or incident to, the use of the Concessions Stand by _______________.

B. In the event that any suit based on such a claim, demand, loss, damage, cost or cause of action is brought against _______________, County retains the right to participate in said suit.

C. This indemnity, hold harmless and defense provision includes any claim made against County by an employee, subcontractor or agent of _______________ even if _______________ is otherwise immune from liability pursuant to the worker’s compensation statute, Title 51 RCW, except to the extent that such liability arises from the sole gross negligence of County. _______________ specifically acknowledges that the parties have mutually negotiated the provisions contained herein and it is the intent of the parties that _______________ provide the broadest scope of indemnity permitted by RCW 4.24.115.

9. TERMINATION

A. Either party may terminate this Agreement for any reason upon giving the other party a minimum of sixty (60) days written notice in advance of the date sought for termination.

B. If either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates the terms and conditions of this Agreement, then the aggrieved party may give the other party written notice of such failure or violation. Except in the case of a breach of Section 7 of this Agreement, the responsible party will then have the opportunity to correct the failure or violation. Except for a violation of Section 7, if the failure or violation is not corrected within fifteen (15) business days of such notice, this Agreement may be terminated immediately by written notice from the aggrieved party to the other. If, however, _______________ has failed to fulfill its obligations pursuant to Section 7 of this Agreement, County reserves the right to terminate this Agreement immediately upon written notice to _______________.

C. County reserves the right to terminate this Agreement with less than sixty (60) days

written notice if it becomes necessary to end operations of the park, either temporarily or permanently.

D. Upon termination or expiration of this Agreement, _______________ agrees to

surrender the Concessions Stand to County, and will promptly deliver to County all keys and/or access cards that it may have to any and all parts of the Concessions

Stand.

The Concessions Stand and equipment as listed in Exhibit A and Exhibit B must be surrendered to the County in as good condition as they were at the date of execution of this Agreement, except for reasonable wear and tear, and/or alterations and/or repairs made by the County. Otherwise, _______________ must restore the Concessions Stand to its original condition at its own expense.

10. NOTICES

A. Any notices to be given under this Agreement shall be in writing and be delivered, postage prepaid and addressed to:

Clark County Parks 4700 NE 78th St. Vancouver, WA 98665 Attn: Parks Manager _______________ Vendor Attn: XXXX Address:

B. The name and address to which notices shall be directed may be changed by either

party by giving the other one notice of such change as provided in this section.

11. COORDINATION

A. _______________ will meet with County in the Parks department’s administrative office no less than annually to review yearly plans and progress.

12. MISCELLANEOUS

A. This Agreement, including Exhibits A and B, which are attached hereto and

incorporated herein, constitutes the entire agreement between the County and _______________ and supersedes all prior agreements and proposals, oral or written, and all other communications between the parties, in relation to the subject matter of this Agreement. No other agreement or understanding exists among the County and _______________, regarding this matter, except as expressly put forth in this Agreement.

B. Any modification of this Agreement must be in writing and executed by both parties.

C. No waiver by either party of any term or condition of this Agreement shall be

deemed or construed to constitute a waiver of any other term or condition or of any

subsequent breach, whether of the same or different provision. No waiver shall be construed to be a modification of the terms and conditions of this Agreement.

D. If any section or part of this Agreement is held by a court to be invalid, such action

shall not affect the validity of any other part of this Agreement.

E. This Agreement will be construed in accordance with the law of the State of Washington. Venue for any litigation arising from or related to this Agreement shall be in the Superior Court for the State of Washington in Clark County.

F. The prevailing party in any litigation arising from or related to this Agreement shall be entitled to recover from the other party or parties its reasonable costs and attorney fees, including costs and attorney fees on appeal.

G. Each individual signing this Agreement on behalf of an organization or

governmental entity, is authorized and empowered to sign on behalf of that organization or entity, and to obligate the organization or entity according to the Agreement.

Dated this ______day of ___________________, 2018. Interim County Manager By: _________________________ Jim Rumpeltes Clark County Public Works, Parks Administration By:_________________________ Bill Bjerke, Parks Manager

_______________ Vendor By: _________________________

XXXX, Owner

Approved as to form only ANTHONY F. GOLIK,

Clark County Prosecuting Attorney

By: _________________________ Amanda Migchelbrink, Deputy Prosecuting Attorney

NOTARIAL ACKNOWLEDGEMENT

STATE OF WASHINGTON COUNTY OF CLARK I certify that I know or have satisfactory evidence that Jim Rumpeltes is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledged it as the County Manager of Clark County, to be free and voluntary act and deed of such party for the uses and purposes therein mentioned in the instrument. Dated:___________________

___________________________________ Notary Public in and for the State of WA Residing at: My commission expires:

STATE OF WASHINGTON COUNTY OF CLARK I certify that I know or have satisfactory evidence that Bill Bjerke is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledged it as the Manager of Clark County’s Parks

Division, to be free and voluntary act and deed of such party for the uses and purposes therein mentioned in the instrument. Dated:__________________ __________________________________ Notary Public in and for the State of WA Residing at: My commission expires: STATE OF WASHINGTON COUNTY OF CLARK I certify that I know or have satisfactory evidence that XXXX is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledged it as the _______________ Vendor. Owner, to be the free and voluntary act and deed of such party for the uses and purposes therein mentioned in the instrument. Dated:__________________ __________________________________ Notary Public in and for the State of WA Residing at: My commission expires: