Google apps customized - Do more with the Google Apps Marketplace
Permission Control - Google Apps
-
Upload
jeremyjshafer -
Category
Technology
-
view
998 -
download
1
description
Transcript of Permission Control - Google Apps
Google Apps Exchange Users
Are They Better Together ?
Google Apps Exchange Users
How can Exchange users use Google Apps features?
Exchange users might want to use Google Apps collaborative features: Docs (word processing docs, spreadsheets,
presentations, drawings) Surveys/forms (part of Google Docs - spreadsheets) Talk/Chat (with Video – requires Gmail) Sites
Two possible solutions: Two Addresses: Temple Exchange & Consumer (private)
Gmail account One Address: Temple Exchange & Temple Google Apps
account
Temple Google Apps users’ current experience
Exchange users’ current experience
Proposed Exchange user’s experience:Shared document link
Proposed Exchange user’s experience:Google Apps Login
TUportal link:
Note: You will not receive email in this account, it will be sent to your Exchange account instead. However, you may need to use this to configure video chat.
If they click on Google email link
FEATURES
Talk/Chat: Temple OnlyTemple + Consumer
Text/Audio/Video Chat a a
Text chat while editing docs a a
Invite Consumer Gmail users to chat a a
Sites:
Access to all Temple Google Apps Sites a
Ability to create your own site a a
Restrict access to your site to just Temple users
a
Docs:
Can open/create private docs restricted to just Temple users?
a
Can open private docs sent by any Gmail user (TU Gmail or consumer) to an Exchange account?
a
FEATURES (CONT.)
Note: Mail can be sent from the TU Gmail account, but it will not receive mail
Email/Contacts: Temple OnlyTemple + Consumer
# email address 1 2
Users can lookup anyone’s Google Apps address in Cherry & White
a
Calendar:
Calendar can be turned off a
Security:
Account can be disabled a
OIS can audit the content a
SUMMARY
Consumer Gmail: Can’t click on document to access it in Google Apps No one can look up their classmate/instructor’s consumer Gmail
address in Cherry and White OIS cannot control account User has to setup their own account Two email addresses and two inboxes to manage (Exchange -
@temple.edu and Gmail - @gmail.com) Temple Google Apps:
Can access resources (Sites/Docs) restricted to just Temple University OIS has control over the account One email address (@temple.edu) One Inbox (mail will not be sent to the @temple.edu Gmail inbox)
Recommendation: Continue to use consumer Gmail but continue to explore permission
control option
Fin