Performance Measurement: Defining Results Tutorial #1 for AmeriCorps*VISTA.
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Transcript of Performance Measurement: Defining Results Tutorial #1 for AmeriCorps*VISTA.
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Performance Performance Measurement: Defining Measurement: Defining
ResultsResultsTutorial #1 for AmeriCorps*VISTATutorial #1 for AmeriCorps*VISTA
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This tutorial will cover:This tutorial will cover:
1.1. Uses of Performance MeasurementUses of Performance Measurement
2.2. Performance Measurement Performance Measurement RequirementsRequirements
3.3. Introduction to the Project PlanIntroduction to the Project Plan
4.4. Performance Measurement Six StepsPerformance Measurement Six Steps
5.5. What are Results? Output,What are Results? Output,Intermediate Outcome, End OutcomeIntermediate Outcome, End Outcome
6.6. Results ExamplesResults Examples
7.7. Additional ResourcesAdditional Resources
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Uses of Performance MeasurementUses of Performance Measurement
Internal program assessment and improvement
Fundraising
Communicating with stakeholders
Project monitoring and technical assistance
Corporation reports and publications
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Performance Measurement Performance Measurement RequirementsRequirements
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, Results are written as outputs,
intermediate outcomes, or end outcomesintermediate outcomes, or end outcomes
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, Results are written as outputs,
intermediate outcomes, or end outcomesintermediate outcomes, or end outcomes Label 3-5 of these results as “performance Label 3-5 of these results as “performance
measures”measures”
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, Results are written as outputs,
intermediate outcomes, or end outcomesintermediate outcomes, or end outcomes Label 3-5 of these results as “performance Label 3-5 of these results as “performance
measures”measures”-One Output
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, Results are written as outputs,
intermediate outcomes, or end outcomesintermediate outcomes, or end outcomes Label 3-5 of these results as “performance Label 3-5 of these results as “performance
measures”measures”-One Output
-One Intermediate Outcome
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, Results are written as outputs,
intermediate outcomes, or end outcomesintermediate outcomes, or end outcomes Label 3-5 of these results as “performance Label 3-5 of these results as “performance
measures”measures”-One Output
-One Intermediate Outcome
-One End Outcome
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Performance Measurement Performance Measurement RequirementsRequirements One project plan containing one or more One project plan containing one or more
goalsgoals Identify activities and results for each goalIdentify activities and results for each goal Results are written as outputs, intermediate Results are written as outputs, intermediate
outcomes, or end outcomesoutcomes, or end outcomes Label 3-5 of these results as “performance Label 3-5 of these results as “performance
measures”measures”– One OutputOne Output– One Intermediate OutcomeOne Intermediate Outcome– One End OutcomeOne End Outcome
Identify indicators, targets, and instruments Identify indicators, targets, and instruments for each performance measurefor each performance measure
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AmeriCorps*VISTA Project PlanAmeriCorps*VISTA Project Plan
Column AGoals, Activities, and Results
Column BDate(s)
Column CProject Reporting
GOAL 1
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 2
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 3 Etc.
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AmeriCorps*VISTA Project PlanAmeriCorps*VISTA Project Plan
Column AGoals, Activities, and Results
Column BDate(s)
Column CProject Reporting
GOAL 1
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 2
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 3 Etc.
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AmeriCorps*VISTA Project PlanAmeriCorps*VISTA Project Plan
Column AGoals, Activities, and Results
Column BDate(s)
Column CProject Reporting
GOAL 1
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 2
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 3 Etc.
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AmeriCorps*VISTA Project PlanAmeriCorps*VISTA Project Plan
Column AGoals, Activities, and Results
Column BDate(s)
Column CProject Reporting
GOAL 1
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 2
Activities
Results Outputs Intermediate Outcomes End Outcomes
GOAL 3 Etc.
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Performance measurementPerformance measurementis a six-step process foris a six-step process for
regularly measuringregularly measuringyour program results.your program results.
Performance Measurement Six Steps
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
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Performance Measurement Six Steps
The logic model describes The logic model describes your AmeriCorps*VISTA your AmeriCorps*VISTA
project.project.Use it to identify your Use it to identify your
project activities and what project activities and what you will measure to gauge you will measure to gauge the success of your project. the success of your project.
1. Develop Logic Model
& Project Plan
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
Identifying your data Identifying your data sources and data sources and data
collectors.collectors.Determine a timeline Determine a timeline for data collection, for data collection,
analysis, and analysis, and reporting reporting
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments
Adapt existing Adapt existing instruments or instruments or
develop your own; develop your own; pilot test to make sure pilot test to make sure
instruments collect instruments collect valid, appropriate valid, appropriate
informationinformation
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
Go out and collect Go out and collect your data (e.g., fill your data (e.g., fill
out attendance out attendance sheets, administer sheets, administer surveys, conduct surveys, conduct
interviews)interviews)
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
Aggregate and Aggregate and analyze data; analyze data;
generate generate summary info summary info
(totals, averages, (totals, averages, etc)etc)
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
6. ReportResults
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
6. ReportResults
Write progress Write progress report; include report; include
your performance your performance measurement measurement
resultsresults
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
6. ReportResults
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
6. ReportResults
ContinuousProgram
Improvement
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Performance Measurement Six Steps
1. Develop Logic Model
& Project Plan
2. DevelopPM Plan
3. Developand Test
Instruments4. Collect
Data
5. AnalyzeData
6. ReportResults
ContinuousProgram
Improvement
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What Are Results?What Are Results?
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What Are Results?What Are Results?Outputs and outcomes your AmeriCorps*VISTA project hopes to achieve by engaging in service activities
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What Are Results?What Are Results?
Outputs: Services delivered and products completed by VISTA members
Outputs and outcomes your AmeriCorps*VISTA project hopes to achieve by engaging in service activities
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What Are Results?What Are Results?
Outputs: Services delivered and products completed by VISTA members
Outcomes: Changes or benefits that occur as a result of services delivered
Outputs and outcomes your AmeriCorps*VISTA project hopes to achieve by engaging in service activities
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What Are Results?What Are Results?
Outputs: Services delivered and products completed by VISTA members
Outcomes: Changes or benefits that occur as a result of services delivered• Intermediate Outcomes: Changes that are
short of the “final” result you hope to achieveeach year
Outputs and outcomes your AmeriCorps*VISTA project hopes to achieve by engaging in service activities
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What Are Results?What Are Results?
Outputs: Services delivered and products completed by VISTA members
Outcomes: Changes or benefits that occur as a result of services delivered• Intermediate Outcomes: Changes that are
short of the “final” result you hope to achieveeach year
• End Outcomes: The most significantchanges that your AmeriCorps*VISTAproject hopes to achieve each year
Outputs and outcomes your AmeriCorps*VISTA project hopes to achieve by engaging in service activities
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Scenario for Example ResultsScenario for Example Results
Community-based organization (CBO)Community-based organization (CBO)has existing mentoring program, buthas existing mentoring program, butfaces challenges in recruiting and faces challenges in recruiting and retaining volunteer mentors.retaining volunteer mentors.
CBO unable to deliver high-quality service CBO unable to deliver high-quality service to youth.to youth.
VISTA members will serve with CBO to VISTA members will serve with CBO to develop system to recruit, train and develop system to recruit, train and support volunteer mentoring program.support volunteer mentoring program.
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Position descriptions for volunteer mentors Written procedures for screening volunteer
mentors Tracking database Training curriculum for new volunteer mentors Written procedures to provide ongoing support to
volunteer mentors Agency staff complete training in new systems
and procedures
Outputs answer the question, “How much service did we do?” They do NOT answer the question, “What changed as a result of the service?”
OutputsOutputs
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Trained agency personnel demonstrate
understanding of how to use new system
and procedures (new knowledge and skills).
Agency personnel use new systems and
procedures to recruit, train, and support
volunteer mentors (changes in behavior).
Intermediate outcomes are important milestones on the way to achieving end outcomes. Achieving intermediate outcomes can lead to attaining end outcomes.
Intermediate OutcomesIntermediate Outcomes
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More youth are served by volunteer mentors under the new system than were served under the previous system (increased organizational capacity).
More youth experience a close and stable relationship with a caring adult, because a greater proportion of volunteer mentors complete their service commitments (improved quality of service).
End outcomes are changes that reflect the overarching goals of your AmeriCorps*VISTA project.
End OutcomesEnd Outcomes
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Additional Resources:
Contact your CNCS State OfficeContact Project STAR
• www.projectstar.org• 1-800-548-3656• [email protected]