Peoplefluent

Recruitment Training

March, 2012

Creating a Requisition

• To create a Requisition, Click on GREEN PLUS SIGN located on the My Requisition Widget

• A 3 Step Wizard begins

• The ‘Job Code’ in Peoplefluent = ‘Position’ in Lawson – It is a combination of numbers. 1= Hospital, 8521=Department/Cost Center, 1355=Job

Code

When viewing position list, current Associates will be listed in positions reporting to you. If multiple Associates occupy the role, you’ll see a double headed icon. Hovering over the icon, allows you to see list of all incumbents.

To requisition when an Associate resigns, use the second option under Purpose, highlight the Associate’s information and then select Continue.

You can also begin the Requisition process from your Organization chart.

The Second step of the Requisition process looks the same whether you’re replacing an Associate or creating a new position.

* = required information

To begin Step 3, select the Lead Recruiter by clicking on the icon next to ‘Lead Recruiter Not Selected’

If you are requesting the requisition because an Associate is leaving, the Associate’s name will populate on the requisition on the 3rd step.

Continue completing all required information (*)

Once you’ve completed all required fields, select FINISH

Message received on screen once Requisition has been successfully submitted.

If you are requesting the creation of a New Position, click on ‘Request Creation of a New Job’ (above the Smart Grid)

Once you’ve completed the required information (*), an email will be sent to Human Resources to begin the creation of a new position.

Creating a Requisition Summary

&

Important Tips

• Open the Requisition 3 step Wizard using

– the + icon on dashbord under My Requisitions

– Leader Organization chart

• Complete all required fields indicated by the *asterisk

• If an FTE is being split into 2 or more positions, a separate requisition must be completed for each.

The Workflow of a Requisition (once it has been created)

• In the DRAFT & PENDING Work States, Leaders have access to:

Details – Summary of information entered on requisition Position – Details of position, job code, salary grade, etc Team – Hiring Leader; Lead Recruiter Activities – Details of status of the workflow Job Posts – NOT VISIBLE TO LEADER Notes & Letters - Place to add notes or way to communicate to Recruiter regarding requisition

ALL ACTIVITIES ARE VIEW ONLY EXCEPT FOR NOTES & LETTERS

PENDING STATE

• Recruiters prepare the requisition for approval

– Summary of Requisition is sent via email for approval. Approval can be given via body of email.

– Requisition will go through current approval process just electronically.

• Recruiters prepare the requisition for Job Posting (internal & external)

– Once HCRC approves, Job posts as an opening

• CARROLL HOSPITAL CENTER

• ACCOUNT RECONCILATION REP (-020312-050) - Requisition Approval Request

• Approval Request

• Your approval is required to process this requisition. Please review the information provided below:

• Position:

• Position Code:185211355-ASA-81446DC7EFEE426398108BD9745DAEC2

• Payroll Type (FLSA):Non-exempt

• Job Category (EEO):Office & Clerical

• Job Family: CLK

• Position Type: Full Time

• Referral Bonus:

• Work Schedule:

• Location:

• Details:

• Confidential: No

• Fill Type: Single Hire

• Openings:1

• Number Hired:0

• Desired Start Date:

• Priority: High

• Budgeted: No

• Replaces: position is currently unstaffed

• Organization:

• Organization: OPERATING ROOM

• Organization Manager:

• Hiring Manager: ANN S ACKERMAN

• Cost Center:7040

• Salary Grade:

• Salary Grade:108

• Salary Range:$11.25 - $20.00

• Salary Interval: Hourly

• Please click to Approve or Disapprove this requisition

• If you cannot respond through this email form, click here to complete this approval online.

Example of email Leader will receive to approve Requisition

Hiring Process

Once the position is posted, the Recruiter will forward Candidates to Leader for review.

• CARROLL HOSPITAL CENTER

• ACCOUNTING CLERK (-220212-043): Feedback Request - test

• test - Hiring Manager Feedback

• Please provide your feedback regarding the candidate whose information is included below.

• Requisition

• Requisition Title: ACCOUNTING CLERK

• Requisition ID: -220212-043

• Candidate

• Candidate Name: test

• Click on the link to view candidate information.

• Recruiter Notes

• The following note has been included by Karen B Gold

• Feedback

• To provide your feedback please fill in the form below and click the submit button.

• Prescreening Questions

• #Question Response Desired Answer Knock in Knockout

• 1.How many months have you been in your current position?

• 2.Do you have the legal right to work in the United States?

• 3.Carroll Hospital Center and its affiliates are Smoke Free and Drug Free employers. Do you want to continue?

• 4.Have you been convicted of Medicare fraud

• Your email client does not support some of the elements of the feedback submission form. Please click here

to get an alternate feedback submission form.

Email Leader will receive to evaluate Candidate and determine if Candidate proceeds to interview.

Leader Feedback form to be used when Recruiter sends a Candidate for review. This allows Leader to state if they want to interview the Candidate. The RATING BOX is set with our 5 Point Scale (Minimal, Partial, Full, Commendable, Distinguished Contributor)

Additional Menu Option once Requisition is Open – CANDIDATES – Shows all Candidates who are being considered for the position. Clicking on the Candidate name, will open CANDIDATE WORKFLOW and provide specific information on the Candidate.

Candidate Workflow

Candidate Profile – Link to Online Job Application and Resume Activities – Details of Workflow Notes & Letters - Place to add notes or way to communicate to Recruiter regarding Candidate. Interviews – Shows scheduled interviews Offer – Provides information about the offer made to candidate Contact Profile – Quick link to Candidate’s contact information (telephone, address, email)

ALL ACTIVITIES ARE VIEW ONLY EXCEPT FOR NOTES & LETTERS

As a Candidate progresses through the Workflow, additional menu items will appear

PeopleFluent@authoria.com

11:07 AM (0 minutes ago)

to HIRING MANAGER

Title: ACCOUNTING CLERK (-220212-043) Buzz Lighyear EMAIL Leader will receive

when scheduling an interview When: Sun Mar 4 11am – 12pm (EST)

Who: kgold@carrollhospitalcenter.org* more details »

Going? Yes - Maybe - No

Your Agenda for Sun Mar 4, 2012

No earlier events

11amACCOUNTING CLERK (-220212-043) Buzz ...

No later events

view my calendar »

Original sender and recipients of the Email:

From: KGold@carrollhospitalcenter.org

To: HIRING MANAGER

We are in the process of scheduling interviews for Requisition -220212-043.

In order to accommodate your schedule, we would like to inquire about your availability to interview candidates.

The requisition details are:

Requisition ID: -220212-043

Requisition Title: ACCOUNTING CLERK

The following notes have been added by the recruiter:

Recruiter Notes:

The interview details are:

Date and Time: 3/4/12 10:00 AM CST

Location:

Please respond to this request indicating your availability.

Thank you.

Karyn B Gold (Lead Recruiter)

Phone:

E-mail: KGold@carrollhospitalcenter.org

Interview for Buzz M Lightyear.ics

1K Download

Summary of Hiring Process

• Leader receives Candidate information for review, evaluation & approval or declination to continue process.

• Leader has READ ONLY access to Candidate & Requisition information throughout hiring process.

– EXCEPTION: NOTES & LETTERS ACTIVITY

• Leader receives invitation for interview.

• After all interviews, Leader & Recruiter decide on Candidate.

Throughout the Requisition & Hiring Process, the My Requisitions & My Candidates WIDGET on Leader dashboard will provide a snap shot view of status in the various STATES.

5 total requisitions; 1 Draft is waiting approval or recruiter is preparing it; 3 Open are posted and accepting applications; 1 closed is a filled position.

3 total Candidates for all Leader requisitions; 1 Evaluation is being evaluated by Leader, 1 Interview is in the interview process & 1 has been hired.

Clicking on the STATE (i.e. DRAFT), will provide additional information

Once a new Associate has been employed with us for 90 days, Leader will receive a Quality Survey. Completion of this survey will assist Human Resources in the evaluation of our recruitment efforts.