PCCD Board of Trustees Meeting Agenda and Minutes, September ...

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PERALTA COMMUNITY COLLEGE DISTRICT

REGULAR MEETING OF THE BOARD OF TRUSTEES

Tuesday, September 13, 2016

5:00 p.m. Closed Session

7:00 p.m. Public Session

333 East 8th Street

Oakland, CA 94606

Welcome to a meeting of the Peralta Community College District Board of Trustees. Meetings of the Peralta Community College District Governing Board are Broadcast Live on KGPC, 96.9FM, and Peralta TV on Cable Channel 27 in Alameda and Berkeley, Cable Channel 28 – Oakland, Emeryville, and Piedmont and Channel

99 on AT&T U-Verse. Listed agenda times are estimates. Live stream video of the meetings, agendas, minutes, and all open session reports and meeting materials are available for viewing on Granicus:

Link on the Peralta Board Website: http://web.peralta.edu/trustees/meetings-votelog/

PLEASE TURN OFF YOUR CELL PHONES DURING THE MEETING - THANK YOU!

AGENDA

PUBLIC COMMENT ON CLOSED SESSION MATTERS (5:00 p.m.) CLOSED SESSION (5:00 p.m.) Topics to be discussed include: Conference with Labor Negotiator Largent, Peralta Federation of Teachers, Local 39, and SEIU 1021 (Government Code § 54957.6) Conference with Legal Counsel, Multiple Cases: (Government Code § 54956.9)

Conference with Legal Counsel (54956.9(a)), Williams v. PCCD, Alameda County Superior Court, Case No. HG-14730396.

Conference with Legal Counsel (54956.9(a)), In re Municipal Derivatives Antitrust Litigation, U.S. District Court, Southern District of New York, Case No. 1:08-cv-02516-VM-GWG.

R. Young v. Peralta Community College District, Case No. 14-cv-05351-JD.

http://web.peralta.edu/trustees/meetings-votelog/

Peralta Community College District Governing Board Agenda: September 13, 2016

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Conference with Legal Counsel, Anticipated/Potential Litigation (54956.9(b)-(c)) (1 cases)

Public Employee Appointment (Government Code Section 54957)

Recommendation to ratify Chancellor’s approval to appoint Interim President of Merritt

College.

Recommendation to ratify Chancellor’s approval to appoint Interim Dean of Liberal

Arts and Social Sciences, Merritt College.

Recommendation to ratify Chancellor’s approval to appoint Interim Vice Chancellor of

Academic Affairs, District Office.

Recommendation to ratify Chancellor’s approval to appoint Interim Director of

Facilities, District Office.

Recommendation to ratify Chancellor’s approval to appoint Interim Budget Director,

Workforce Development and Continuing Education (WDCE), District Office.

Recommendation to appoint Interim Associate Dean of Educational Success, Berkeley

City College.

Recommendation to appoint Interim Associate Dean of Educational Success, Laney

College.

Recommendation to appoint Vice President of Student Services, Laney College.

Public Employee Evaluation (The Board is provided respective salaries in closed session for information purposes only, if any. The Board is reminded not to discuss personnel matters outside of closed session.)

Chancellor Public Employee Discipline/Dismissal/Release (The Board is provided respective salaries in closed session for information purposes only, if any. The Board is reminded not to discuss personnel matters outside of closed session.) OPEN SESSION (7:00 P.M.) PLEDGE OF ALLEGIANCE ROLL CALL Trustees Bonilla Pr Ab_, Brown, Pr_ Ab_, González Yuen Pr_ Ab_, Gulassa Pr_ Ab_, Handy Pr_ Ab_, Riley Pr_ Ab_, Withrow Pr_ Ab , and, Student Trustee Cruz Pr_ Ab_ and Student Trustee Price Pr_Ab_. REPORT OF ACTION TAKEN IN CLOSED SESSION (7:01 P.M.) (Any public employee contracts are subject to contractual agreement by the Chancellor, and provided salaries are for informational purposes only.)


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APPROVAL OF THE AGENDA (Please state the Agenda Item Number and Identify the Issue) (7:05 P.M.) At this time, Board members or the Chancellor may request to modify the agenda. Board members may request that items on the consent calendar be removed to be addressed separately on the Action Calendar. Subsequent to the approval of the consent calendar, the items removed from the consent calendar are discussed and voted on separately. Changes to the agenda are to be approved by a majority of the Board. The Board may move to the Action Calendar items with public speakers. APPROVAL OF THE MINUTES (7:07 P.M.) 1. Consider Approval of the Board retreat Minutes of July 12, 2016.

Consider approval of the Board retreat Minutes of July 12, 2016. The minutes are posted on Granicus.

PUBLIC COMMUNICATION (7:08 P.M.) At this time, the Board of Trustees will listen to communication from the public on matters that are not on the agenda and are within the Board’s jurisdiction. Under provisions of the Brown Act, the Board and District staff are prohibited from discussing or taking action on oral requests that are not part of the agenda, but may respond briefly. A maximum of 15 minutes (up to 3 minutes per individual) will be provided for speakers under this agenda section, at the Board President’s discretion. A speaker’s card must be completed to request to address the Board. Requests to speak which cannot be honored within the time limit will be scheduled for subsequent meetings in the order received. Persons addressing items included on the agenda will be heard at the time the item is considered, and comments on tangential issues not directly related to the item may be ruled out of order. Cards must be received prior to the Board’s consideration of the item and are honored in the order the cards are received. A speaker may yield time to another speaker up to a limit of 6 additional minutes, with no more than 5 speakers on the issue, where both have completed a speaker’s card, and the yielder must identify him/herself to the Board. Speakers are asked to submit any materials to the Board Clerk and shall not approach the dais during meetings. (Please line-up when your name is called.) Further direction is provided in Board Policy and Administrative Procedure 2345 Public Participation at Board Meetings. http://web.peralta.edu/trustees/board-policies/

REPORTS (7:23 P.M.) The Board requests that constituent group reports and presentations be brief and concise, and that only electronic copies be provided for posting.

All open session reports and meeting materials have been submitted to the Board electronically, and are available for public viewing on Granicus.

http://web.peralta.edu/trustees/board-policies/


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2. Associated Student Government Reports

Representatives of the Associated Student Governments will be afforded an opportunity to address the Board. (Please provide your Name, College, and Position, and line-up to speak.)

3. Chancellor’s Reports Chancellor’s Report Dr. Jowel C. Laguerre

Enrollment Management Report Chief of Staff Dr. Yashica J. Crawford Vice Chancellor’s Reports Academic Affairs Dr. Luis Pedraja Education Services Dr. Michael Orkin Finance Mr. Ronald Little General Services Dr. Sadiq Ikharo Human Resources Dr. Trudy Largent Strategic Partnerships/ Dr. Elñora Webb Advancement Student Services Dr. Norma Ambriz-Galaviz

College Presidents’ Reports

Berkeley City College Ms. Rowena Tomaneng

Accreditation Report College of Alameda Dr. Frances White

Accreditation Report Laney College Dr. Patricia Stanley

Accreditation Report Merritt College Dr. Marie-Elaine Burns

Accreditation Report

4. Board of Trustees’ Reports

At this time, members of the Board of Trustees will report on matters related to attendance at conferences, professional affiliations, and community involvement directly related to their functions as Board members.

5. Peralta Classified Senate Report Presenter: PCS President Timothy Brice 6. District Academic Senate Report Presenter: DAS President Cleavon Smith


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PRESENTATIONS (7:45 P.M.)

7. Presentation on the 2016-2017 Budget (10 minutes) Presenter: Vice Chancellor

Little

CONSENT CALENDAR (7:55 P.M.)

All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine or sufficiently supported by back-up information as to not require additional discussion. Consent Calendar items will be enacted by one motion. There will be no separate discussion on these items prior to the time the Board votes on them, unless a Board member requests that a specific item be removed from the Consent Calendar for action and a separate vote. Public comment on Consent Calendar items from anyone completing a card will be heard prior to the Board’s vote on the Consent Calendar. All Board approved contracts are subject to final negotiation and execution by the Chancellor.

BOARD MATTERS

8. Consider Approval of the Board Meeting Calendar for 2017 Presenter: Assistant

Brenda Martinez Consider approval of the Board meeting calendar for 2016. The Chancellor recommends approval.

9. Consider Ratification for Out of State Travel pursuant to Board Policy 7400 Presenter: Chancellor Laguerre Consider ratification for Out of State Travel pursuant to Board Policy 7400 for the following faculty:

Name Travel Location Travel Dates

Amy Casselman Villanova, PA June 1, 2016 – June 5, 2016

Melvinia King Atlanta, GA August 24, 2016 – August 26, 2016

Melvinia King New Orleans, LA September 7, 2016 – September 8, 2016

Petural Shelton Fairfax, VA August 15, 2016 – August 18, 2016


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10. Consider Approval of Out of State Travel pursuant to Board Policy 7400 Presenter: Chancellor Laguerre Consider approval of Out of State Travel pursuant to Board Policy 7400 for the following faculty:

Name Travel Location Travel Dates

Sean Brooke Bangkok, Thailand October 13, 2016 – October 18, 2016

Sean Brooke Rangoon, Myanmar October 18, 2016 – October 20, 2016

Sean Brooke Ho Chi Minh, Vietnam October 20, 2016 – October 26, 2016

Ronald McPeak New Orleans, LA November 9, 2016 – November 12, 2016

Thomas Torres-Gil Beijing, China October 18, 2016 – October 23, 2016

Jennifer Shanoski Golden, CO September 28, 2016 – September 30, 2016

Shirley Slaughter Orlando, FL September 23, 2016 – September 28, 2016

Rowena Tomaneng New Orleans, LA October 5, 2016 – October 8, 2016

Thomas Torres-Gil New Orleans, LA November 9, 2016 – November 12, 2016

Elnora Webb Washington, D.C. September 13, 2016 – September 19, 2016

11. Consider Approval in Support of Resolution 55 (formerly Proposition 30 Extension).

Presenter: Chancellor Laguerre

12. Consider Approval of Resolution 16/17-06 in support of the Alameda County Housing Bond Measure A1 Presenter: Chancellor Laguerre

13. Consider Approval of Agreement with Clague Executive, Leadership and Technology in an amount not to exceed of $45,000. Presenter: Chancellor Laguerre

Two days a month Roger Clague will provide assistance to the Commencing August 1 and ending June 30, 2017. The actual number of days will vary depending on the activities of the month and the tasks to be accomplished. The District is contracting for services:

Occasional services that do not fit the timeline or the scope of the IT consulting group.

Evaluate the performance of the IT consulting group to gauge whether the group is performing the contracted services adequately.

Help develop and perform the activities of an RFP working closely with the staff of IT and other constituents.

The cost of the services is $1500 a day for no less than 8 hours and a monthly average of $3,000.

Deliverables:

1. Support the identification and deployment of an enrollment management electronic system as a bridge to Peoplesoft module.

2. A written report about the performance of the Ferrilli Group. 3. Verbal & written updates to Chancellor as required by Chancellor.


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4. Executive Management of “New Vendor Selection Process” including: a. Draft

Outcomes Based Request for Proposal (RFP). 5. Release of Final Outcomes Based RFP. 6. Management of vendor review and selection. 7. Transition Continuity Management as required. 8. Board Presentations as may be required.

All Board recommended contracts are subject to final negotiation and execution by the Chancellor.

EDUCATIONAL AND STUDENT SERVICES

14. Consider Board Ratification of a contract addendum to extend an Independent Contractor Agreement with Parking Concepts, Inc. in the amount of $28,073.00. Presenter: President Tomaneng The initial contract agreement number 18804 for Parking Concepts in the amount of $300,500 was approved by the Board on July 15, 2014. The request to extend the amount by $28,073.00 is a result of new hires, increased rates and more visiting employees from within the District.

15. Consider Ratification of Emergency Contract and Purchase with NetXperts through a Foundation for California Community College Administrative Services Agreement (CB 15-013) to upgrade the Voice over IP (VoIP) telephone system and to refresh the Local Area Network (LAN) to include the procurement, installation, and programming of all equipment and to provide a fully operational network at Laney College in the amount not-to-exceed $1,800,000.00. Presenter: Interim Associate Vice Chancellor Bennett Education Code Section 20654 provides that in an emergency when any repairs, alterations, work, or improvement to any facility of the college, or to permit the continuance of existing college classes, or to avoid danger to life or property, the Board may by unanimous vote contract in writing or otherwise on behalf of the District for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bids. The Laney College computer networks and phone system continue to fail intermittently. As a result of these occurrences, the Laney College entire computer and phone network is in danger of further property loss and constitutes a hindrance to the continuance of existing classes and daily operations; and Pursuant to the Education Code, this Board finds, for the reasons set forth above that a dire emergency exists as a result of the Laney College network failure, an immediate corrective action is required to mitigate further loss of District property and continuance of existing classes and daily operations. The purchase will take place through an administration services agreement between the Foundation for California Community Colleges and NetXperts, Inc., an approved


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vendor with FCCC. This allows PCCD to obtain special pricing through the Foundation agreement. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Measure A.

16. Consider approval of Contract between PCCD and Jorge Nunez, L.A.c not to exceed $60,000 for 2016-17FY Presenter: Vice Chancellor Ambriz-Galaviz

This is a contract between PCCD and Jorge Nunez, L.A.c. Jorge Nunez, L.A.c will provide coordination of the acupuncture/massage at Berkeley City College, College of Alameda, Laney College & Merritt College, he will keep track of student appointments, hire new staff as needed with the Director of Health Services and do outreach to the campuses, and participate on the District Student Wellness Committee. Acupuncture/Massage services are located at each college with 95% utilization and high student satisfaction. PCCD has been providing acupuncture/massage services since 2011. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Student Health Fees

17. Consider approval of Contract between PCCD and LifeLong Medical Care not to exceed $50,000 for 2016-17FY Presenter: Vice Chancellor Ambriz-Galaviz This is a contract between PCCD and LifeLong Medical Care (LMC). LMC will provide supplemental mental health services at Berkeley City College (BCC) at a rate not to exceed $50,000 for 2016-17FY. LMC has been at BCC for four years and will continue keeping track of student appointments, reaching out to the campus, providing support to faculty one on one, and participating on the District Student Wellness Committee. The manager at LMC in charge of this service is Brenda Goldstein (510) 981-4136. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Student Health Fees.

18. Consider approval of Contract between PCCD and Healthy Communities, Inc. not to exceed $200,000 for 2016-17FY Presenter: Vice Chancellor Ambriz-Galaviz

This is a contract between PCCD and Healthy Communities, Inc. (HCI). HCI will provide medical health services at Berkeley City College & Laney College. HCI has been at BCC and Laney for the 2015-16 academic year, they do a very good job! HCI keeps track of student appointments, reaching out to the students, does quality assurance though student feedback surveys+ chart reviews, providing support to faculty one on one, and participating on the District Student Wellness Committee.


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All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Student Health Fees.

19. Consider Approval to initiate mandatory health insurance for all international

students beginning Spring 2017. Presenter: Vice Chancellor Pedraja Students will pay $570 for the Fall semester, $798 for the Spring/Summer semester, and $228 for the Summer session only. Students will be automatically enrolled in the Peralta GeoBlue Plan which costs $114 per month. These fees will be paid once the student enrolls through their Peralta Passport account, will be reflected in AP 5030- Student Fees, and listed in the class schedule. Peralta will receive an invoice from GeoBlue each semester for all students enrolled in the coverage. The Office of International Education will pay using student fees collected through PeopleSoft for this health insurance plan. Funding Source: Student Fees paid through PeopleSoft.

20. Consider Approval of Independent Contractor Sub-award Agreement for Georgia

Piedmont Technical College, Co-PI for Laney’s National Center for Building Efficiency for a Sustainable Tomorrow (BEST Center) Presenter: Interim President Stanley Consider approval of a sub-award for Georgia Piedmont Technical College (GPTC), in the amount of $130,000 funded by the National Science Foundation Advanced Technological Education (ATE) grant, to carry out activities in fulfillment of project objectives for Laney College’s National Center for Building Efficiency for a Sustainable Tomorrow (BEST Center). GPTC is a sub-awardee of the BEST Center. On behalf of BEST Center, GPTC will conduct a summer 2017 Instructor’s Workshop on Building Automation Systems (BAS) Technology and provide curriculum and lab equipment documentation. In addition, GPTC will promote the Center and participate in BEST Center’s 2017 Winter Workshop, fall Webinar and other conferences as well as assist with the NSF National Visiting Committee Meeting. Lastly, they will provide technical assistance to colleges in the BEST Network expanding or establishing BAS Programs.

All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: National Science Foundation Funding (Advanced Technological Education), categorical funds, with no fiscal impact on Peralta.

21. Consider Approval of a Sub-award Agreement for Milwaukee Area Technical College in an amount of $65,000 to render specialized program and educational support services for Laney’s National Center for Building Efficiency for a Sustainable Tomorrow (BEST Center). Presenter: Interim President Stanley

Consider approval of a sub-award for Milwaukee Area Technical College, in an amount of $65,000 funded by the National Science Foundation Advanced Technological Education (ATE) grant, to carry out activities in fulfillment of project


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objectives for Laney College’s National Center for Building Efficiency for a Sustainable Tomorrow (BEST Center). MATC is a sub-awardee of the BEST Center, and BEST Center Co-PI Ted Wilinski is the lead developer of MATC’s Energy Engineering Technology and HVAC program. On behalf of BEST Center, MATC will provide documentation and a case study on the Sustainable Facilities Operations program at MATC. In addition, MATC will provide support for the High Performance Building Operations Professional (HPBOP) Pilot program that BEST Center is conducting with the Investor Owned Utilities. Promotion of the Center and Participation in industry advisory meetings and conferences and National Vising Committee meetings are also part of MATC’s scope. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: National Science Foundation Funding (Advanced Technological Education), categorical funds, with no fiscal impact on Peralta.

22. Consider Approval of Berkeley City College’s Accreditation Follow-Up Report To Accreditation Commission For Community And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter: President Tomaneng This is Berkeley City College’s Accreditation Follow-up Report (AFUR) in response to recommendations made by Accreditation Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges (WASC) in a letter dated June 29, 2015. In the letter, ACCJC required the College to submit the Follow-Up Report by October 1, 2016.

ACCJC recommendations provide important guidelines to improve institutional effectiveness, performance and student successes. BCC adheres to these guidelines very closely and takes action to address any deficiencies. As a result, BCC has made the necessary improvements to meet the Standards mentioned in the two College Recommendations.

The initial draft of this report was complete by August 1, 2016. The draft was presented to and discussed with the Associated Students of BCC, the Academic Senate, the Classified Senate, and the college Roundtable Committee. The whole College community was provided a chance for comments and feedback from August 18th to August 30th. This is the final version taking into consideration feedbacks from the campus community. The Chancellor recommends approval.

23. Consider Approval of College of Alameda’s Accreditation Follow-Up Report To

Accreditation Commission For Community And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter: Interim President White The College of Alameda submitted its comprehensive Self-Study Report to the Accrediting Commission for Community and Junior Colleges on December 10, 2014. After the peer evaluation process organized by ACCJC, the Commission found the College out of compliance for Eligibility Requirements and some areas of the Accreditation Standards and issued “Probation Status” for the College’s


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Accreditation in a letter dated June 29, 2015. In the letter, the Commission made twenty Recommendations specific to College of Alameda and eight Recommendations to Peralta Community College District to resolve the deficiencies. The Commission also required the College to submit a Follow-Up Report by October 1, 2016 to demonstrate that the deficiencies have been resolved. The Chancellor recommends approval.

24. Consider Approval of Laney’s Accreditation Follow-Up Report To Accreditation

Commission For Community And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter: Interim President Stanley

This is Laney’s Accreditation Follow-up Report (AFUR) in response to recommendations made by Accreditation Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges (WASC) in a letter dated June 29, 2015. In the letter, ACCJC required the College to submit the Follow-Up Report by October 1, 2016.

ACCJC recommendations provide important guidelines to improve institutional effectiveness, performance and student successes. Laney College adheres to these guidelines very closely and takes action to address any deficiencies. As a result, Laney has made substantive improvements and now meets ER 10 and all of the Standards mentioned in the two College Recommendations.

The initial draft of this report was complete by August 1, 2016. The draft was presented to and discussed with the Academic Senate (AS), the Classified Senate (CS), the College Council (CC) and the Executive Council (EC). The whole College community was provided a chance for comments and feedback from August 3rd to August 22nd. This is the final version taking into consideration feedbacks from the campus community. The Chancellor recommends approval.

25. Consider approval of Merritt’s Accreditation follow-up report to accreditation commission for Community and junior colleges (ACCJC), western association of schools and colleges (WASC). President: Interim President Burns

This is Merritt’s Accreditation Follow-Up Report (AFR) in response to recommendations made by Accreditation Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges (WASC) in a letter dated June 29, 2015. In the letter, ACCJC required the College to submit the Follow-Up Report by October 1, 2016. ACCJC recommendations provide important guidelines to improve institutional effectiveness, performance, and student successes. Merritt College adheres to these guidelines very closely and takes action to address any deficiencies. As a result, Merritt has made substantive improvements and now meets ER 10, 18, 19, and all of the Standards mentioned in the nine College Recommendations.

The final draft of Merritt’s AFR was completed by June 29, 2016. Prior to the completion of the final draft opportunities were created for feedback from all college constituencies through broad-based dialogue and multiple vetting sessions. The

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Accreditation Finalization and Validation Team (AFT) reviewed the draft for accuracy and the final AFR was disseminated on August 17 during Flex Day to all College constituencies. The final version takes into consideration and reflects feedback from the campus community. The Chancellor recommends approval.

26. Consider Approval of Cisco Emergency Responder with NetXperts through a

Foundation for California Community Colleges Administrative Services Agreement (CB 15-013) to address the 911 routing and alerting for the district’s VoIP phones. Currently, the 911 calls go onsite to the Sherriff’s office instead of the Oakland Police Department or Berkeley Police Department. Presenter: Chancellor Laguerre.

Consider Approval of Cisco Emergency Responder with NetXperts through a Foundation for California Community Colleges Administrative Services Agreement (CB 15-013) to address the 911 routing and alerting for the district’s VoIP phones. Currently, the 911 calls go onsite to the Sherriff’s office instead of the Oakland Police Department or Berkeley Police in the amount not-to-exceed $34,700,00.

Education Code Section 20654 provides that in an emergency when any repairs, alterations, work, or improvement to any facility of the college, or to permit the continuance of existing college classes, or to avoid danger to life or property, the Board may by unanimous vote contract in writing or otherwise on behalf of the District for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bids.

Pursuant to the Education Code, this Board finds, for the reasons set forth above, that a dire emergency exists as a result of the District phone system, and immediate corrective action is required to mitigate further loss of District property and continuance of existing classes and daily operations. The 911 routing and alerting for the district’s VoIP phones will take place through an administration services agreement between the Foundation for California Community Colleges and NetXperts, Inc., an approved vendor with FCCC. This allows PCCD to obtain special pricing through the Foundation agreement. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Unrestricted General Fund

27. Consider Approval of annual PeopleSoft Software License Update and Support with

Oracle for FY 2016-2017 Presenter: Interim AVC Deb Bennett The annual PeopleSoft Software License Update and Support required to maintain all PeopleSoft modules used by the District and the Colleges (Student Administration, Human Resources, Finance, General Ledger, Purchasing, Benefits, etc.). The total cost is $264,737.94 (excluding applicable tax). The Support will run from September 18, 2016, to September 17, 2017.

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All Board approved contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: $272,679.80 from Unrestricted General Fund.

28. Consider approval of the First 5 Alameda County Community College Grant in the

amount of $50,000. Presenter: Interim President Burns The First 5 Alameda County Community College Grant is designed to increase the knowledge, skills and capacity of early care and education providers who serve children 0-5 and their families while institutionalizing professional development support for Early Childhood Education (ECE) providers and students. All Board approved contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: First 5 Alameda County Grant.

FINANCIAL SERVICES

29. Review of Purchase Order Report Presenter: Vice Chancellor Little

The Purchase Order Report is being presented for review in accordance with Education Code Section 81656 which states, “All transactions entered into by the officer or employee (designated employees enumerated in AP 6330) shall be reviewed by the Board of Trustees every 60 days.” This Purchase Order Report contains all orders issued from June 25, 2016 through August 19, 2016, which have been issued in accordance with applicable policies, procedures and laws by an authorized officer of the District. The Purchase Order Report is brought to the Board for informational purposes only.

30. Consider Ratification of the AP, Travel, and Consulting Contract Warrant Register Presenter: Vice Chancellor Little

Consider ratification of the AP, Travel, and Consulting Contract Warrant Register from June 25, 2016 through August 19, 2016. Recent AP, Travel and Consulting Contract warrant registers are brought to the Board for ratification purposes only. The Chancellor recommends ratification.

31. Consider Approval of Budget Transfer Report Presenter: Vice Chancellor Little

Consider approval of budget transfer report covering the period from June 25, 2016 through August 19, 2016. California Code of Regulations Section 58307 limits the District’s expenditures to the amount appropriated for each major expenditure classification as approved by the Board of Trustees through the adoption of the District’s annual budget or as amended by subsequent budget transfers or revisions. Due to this statutory control language, budget transfers that move budget authority between major object codes or classifications must be approved by the Board of Trustees. The budget transfers presented are requests originating from the


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Colleges’ or District’s departments during the ordinary course of operations and do not significantly alter the final budget that was approved by the Board of Trustees on September 8, 2015. The Chancellor recommends approval.

32. Consider Approval of contract amendment with Cooperative Strategies for the Audit of Redevelopment Agreements and Contracts Presenter: Vice Chancellor Little

Consider approval of contract amendment with the Cooperative Strategies, formerly the Dolinka Group, in the amount of $12,500 per fiscal year to conduct annual audits of redevelopment pass-through payments from all 17 redevelopment project areas the District has with the five former redevelopment agencies (Alameda, Albany, Berkeley, Emeryville, and Oakland) for fiscal years 2015-2016 and 2016-2017. Original contract of $60,000 for fiscal years 2012-2013 through 2014-2015 served to audit redevelopment pass-through payments and reconcile redevelopment accounting records. All Board approved contracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Fund 61- Capital Outlay Fund.

33. Consider Ratification of 2015-16 Fourth Quarter 311 Report for submission to California Community Colleges Chancellor’s Office Presenter: Vice Chancellor Little

Consider ratification of the CCFS-311Q for the fourth quarter of 2015-16 for the District’s Unrestricted General Funds submitted to CCCCO prior to deadline of August 15, 2016. Report attached. The Chancellor recommends approval.

34. Consider Approval of District’s 2016-17 Final Budgets Presenter: Vice Chancellor Little

Consider approval of the Peralta Community College District Final Budgets for Fiscal Year 2016-17. Presentation. The Chancellor recommends approval.

35. Consider Award of Contract for HVAC Assessment at College of Alameda Library

Presenter: Vice Chancellor Little

Consider ratification of contract to Taylor Engineering in the amount of NTE $20,000 to evaluate the existing HVAC at the COA Library and to make recommendations regarding the scope for a modernization project. The Chancellor recommends approval. Funding Source: Fund 63- Measure A.

36. Consider Ratification of Contract with Integrated Engineering Services Presenter: Vice Chancellor Little Consider ratification of contract with Integrated Engineering Services for chemical storage expert services associated with Chemistry Lab Project at College of Alameda in the amount of NTE $9,400 to evaluate the regulatory compliance of existing chemical storage cabinet exhaust ventilation. The Chancellor recommends approval. Funding Source: Fund 63- Measure A.


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37. Consider Approval of Short-List for Architectural Services District-Wide Presenter:

Vice Chancellor Little

Consider approval of a list of fifteen(15) architectural firms. A formal Request for Qualifications (RFQ) was issued requesting statements of qualifications from Architectural firms to provide architectural design services for various capital projects district-wide. As needs arise for architectural services selections will be made from this short list of firms, based on the qualifications and experience required for the project. The selected architects and/or firms have certification in Leadership, Energy, Environmental Design (LEED) projects that will be of asset to the District’s environmental sustainability and energy retrofit capital projects. Six local firms and three SLBE firms are in the pool of twelve. The Chancellor recommends approval.

38. Consider Approval of Budget Transfers for Measure A & Measure E Presenter: Vice Chancellor Little

Consider Approval of Measures A & E Budget Appropriation and Transfers for (Nos. 98, 99, 100, and 101). Measure E Budget Transfer #98 in the amount of $200,000 is required to move funds for the IT VOIP Project. Measure A Budget Transfer #99 in the amount of $35,718 is required to move the remaining funds from Budget Transfer #29 (Board Approved 9/27/11) to the District-Wide – Solar/Sustainability Project. Measure A Budget Transfer #100 in the amount of $384,000 is required to move funds for the COA – Diesel/Auto Pad and Fencing Project and return fund to COA - Contingency (Unallocated Funds). The transfer is moving funds from COA – Paint Exterior Building Project to: COA – Diesel/Auto Pad and Fencing Project and COA - Contingency (Unallocated Funds). Measures A & E Budget Transfer #101 in the amount of $565,000 is required to move funds for the District-Wide Emergency Blue Phones Project. The transfer is moving funds from: Various District-Wide Projects to the District-Wide Emergency Blue Phones Project. The Chancellor recommends approval.

39. Consider Approval of Project Completion for the Merritt College Barbara Lee Center Landscape Project Presenter: Vice Chancellor Little

Consider approval for acceptance of completed work and release of 5% Retention for the Merritt College Landscape Project (Bid No. 14-15/43), Bay Construction. This resolution accepts the project as complete and staff is requesting final acceptance of the project and release of the remaining 5% retention, in the amount of $30,250.00. There were no change orders on this project. The College President and Merritt Business Director have signed the Project Final Acceptance. Approval to accept this project as complete and release of retention is recommended by the Chancellor.


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40. Consider Approval of Change Order #1 on the Laney College BEST Center Project Presenter: Vice Chancellor Little

Consider approval for Change Order No. 1 to the contract with W.E. Lyons Construction Company in the amount of $57,736.16 on the Laney College BEST Center Project. The contractor will revise the specified chain link fencing between the project site and the existing tennis courts to increase the height of the fencing from 7’ high to 12’. The fence wire mesh will be increased to 8 gauge black vinyl coating and the size of the fence post concrete footings and curb will be enlarged. The contractor will revise the door type on the BEST Center Passive House to FRP Doors & Frames from the contracted hollow metal door system. The contractor will measure, dig, and backfill the PG&E Gas Line Trench. Work includes trenching from the building site to the center of 10th Street and will require saw cutting the sidewalk & street asphalt, place sand below and above the gas line, compact soil, patch sidewalk and street paving, and export soils. PG&E will install their own gas line in the trench up to the project site.

HUMAN RESOURCES

41. Consider Approval of Short-Term Assignments - Hiring of Non-Academic Short-Term Employees Presenter: Vice Chancellor Largent

Pursuant to California Education Code Section 88003, the below list contains the name, date of hire, assignment end date, position title, and site location of candidates recommended for short-term assignments in non-academic classified positions. Each candidate’s assignment will not exceed the position title into which the candidate is assigned.

Last Name First Name Date of Hire End Date Position Title Site Aguinaldo Emily 9/14/16 6/30/17 Clerical Assistant I A Anderson Sinead 9/14/16 6/30/17 Staff Asst/Admin (General) M Araiza Yesenia 9/14/16 1/16/17 Clerical Assistant II M Armistead Linda 9/14/16 6/30/17 Senior HR Analyst D Bailey Aubrey 9/14/16 6/30/17 Instructional Asst/EMT M Bertuso Jeejun 9/14/16 12/16/16 Staff Asst/Student Services B Brown Linda 9/14/16 6/30/17 Staff Asst/Student Services M Burgara Denise 9/14/16 6/30/17 Staff Asst/Student Services A Cael Kim 9/14/16 6/30/17 Inst Asst I/DSPS L Café-Rawlinson Jenn 9/14/16 6/30/17 Senior HR Analyst D Campomanes Kristina 9/14/16 12/7/16 Inst Asst/Radiological Science M Chen Si 9/14/16 6/30/17 Clerical Assistant I A Diouf Madiou 9/14/16 6/30/17 Instructional Asst/Accompanist L Dixon Ne’Shawn 9/14/16 6/30/17 Staff Asst/Admin (Instruction) M Doan Bree 9/14/16 6/30/17 Staff Asst/Admin (General) D Downing Christopher 9/15/16 3/15/17 Science Lab Tech/Landscape M Edwards Timicia 9/14/16 6/30/17 Principal Clerk L Du Brenton 9/14/16 6/30/17 Instructional Asst/EMT M


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Forlastro Christana 9/14/16 12/16/16 Library Technician II M Germain David 10/3/16 10/21/16 Inst Asst/Diesel Mechanics A Gezmu Abera 9/14/16 6/30/17 Computer Network Tech L Guo Wanpeng 9/14/16 6/30/17 Instructional Asst/Music L Hill Niambi 9/14/16 12/31/16 Science Lab Tech/Landscape M Horrell Nichola 9/14/16 6/30/17 Master Interpreter All Jones Gloria 9/14/16 6/30/17 Clerical Assistant I A Kaneko May 9/14/16 12/21/16 Help Desk Spt Trainee D Kang Jonathan 9/14/16 6/30/17 Inst Asst/Machine Technology L Koo Constance 9/14/16 6/30/17 Staff Asst/Educational Svcs D Leung Max 9/14/16 6/15/17 Clerical Assistant II M Li Lili 9/14/16 6/30/17 Instructional Asst/Music L Liu Hecheng 9/14/16 6/30/17 Instructional Asst/Music L Liu Qiaowu 9/14/16 6/30/17 Instructional Asst/Music L Lu Xian 9/14/16 6/30/17 Instructional Asst/Music L Manrique Gabriela 9/14/16 6/30/17 Inst Asst/Foreign Language B Marin Andres 9/14/16 6/30/17 Inst Asst/Biotechnology B McGinn Martin 9/14/16 6/30/17 Senior Library Technician M McGriff Traci 9/14/16 1/10/17 Staff Asst/Facilities Services L Merritt Monique 9/14/16 6/30/17 Master Interpreter All Molex Carol 9/14/16 6/30/17 Clerical Assistant II A Monroe Delise 9/14/16 6/30/17 Inst Asst/Social Sciences M Moore II Todd 9/14/16 6/30/17 Inst Asst/Machine Technology L Morita Lena 9/14/16 5/30/17 Inst Asst I/DSPS B Numaguchi Vivian 9/14/16 6/30/17 Inst Asst/English B Orpilla Rose 9/14/16 6/30/17 Senior HR Analyst D Owens Samuel 9/14/16 6/30/17 Inst Asst/Machine Technology L Peng Lu 9/14/16 6/30/17 Instructional Asst/Music L Phan Martinet 9/14/16 6/30/14 Staff Asst/Student Services A Pitts Renita 9/14/16 6/30/17 Inst Asst III/DSPS L Porter Larry 9/14/16 6/30/17 Instr Asst/Electricity & Elect L Rangel Jennifer 9/14/16 6/30/17 Clerical Assistant II L Riley Jesse 9/14/16 6/30/17 Instructional Asst/Accompanist L Roque Chaves Marisol 9/14/16 1/16/17 Staff Asst/Admin (General) M Ross Lakesha 9/14/16 6/30/17 Inst Asst I/DSPS M Sagara Bryan 9/14/16 6/30/17 Senior Clerical Assistant B Saran Anthony 9/14/16 6/30/17 Inst Asst I/DSPS M Shi Tao 9/14/16 6/30/17 Instructional Asst/Music L Shultz David 9/14/16 6/30/17 Instructional Asst/Multi Media B Solomon Felix 9/14/16 6/30/17 Inst Asst/Journalism L Tam Hokman 9/14/16 10/31/16 Program Spec/CTE L Tran Van 9/14/16 5/26/17 Inst Asst I/DSPS A Tsehai Wessenyelesh 9/14/16 6/30/17 Staff Asst/Admin (General) D Tumba Longo Alain 9/14/16 6/30/17 Duplicating Service Tech L Washington-Diouf Naomi 9/14/16 6/30/17 Instructional Asst/Accompanist L Watkins Janis 9/14/16 5/24/17 Inst Asst/Psychology M Widjaja Rudiarto 9/14/16 6/30/17 Clerical Assistant I A Williams Sharonda 9/14/16 5/24/17 Inst Asst/Psychology M


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Williams Myeisha 9/14/16 1/31/17 Sr Clerical Assistant M Zhang Anderson 9/14/16 6/30/17 Instructional Asst/EMT M “The District has complied with the applicable provisions of the Education Code” 42. Sunshining of Article 15 – Working Conditions, from the Peralta Federation of

Teachers to the District. Presenter: Vice Chancellor Largent Pursuant to Government Code 3547, the public shall have an opportunity to comment upon PFT’s notice the District’s. This item was received at the July 12, 2016 Board meeting for the purpose of public notice. All Board recommended contracts are subject to final negotiation and execution by the Chancellor.

43. Request Board Authorization to ratify Chancellor’s approval of the initial salary

placement of Ms. Betty Jelks, full-time Counselor, College of Alameda. Presenter: Vice Chancellor Largent Request Board authorization to ratify Chancellor’s approval of the initial salary placement of Ms. Betty Jelks, full-time Counselor, College of Alameda, at Column E Step 13 in accordance with the PFT Collective Bargaining Agreement’s Salary Exception Process. The Chancellor recommends approval.

44. Request Board Authorization to approve the initial Salary Placement of Ms. Kimberly King, a Tenure Track Psychology Instructor, Laney College Presenter: Vice Chancellor Largent Request Board Authorization to approve the initial Salary Placement of Ms. Kimberly King, a Tenure Track Psychology Instructor at Laney College, at Column E, Step 16, in accordance with the PFT Collective Bargaining Agreement’s Salary Exception Process. The Chancellor recommends approval.

45. Recommendation to approve the extension of the Service Agreement for BenefitBridge. Presenter: Vice Chancellor Largent Recommendation to approve the extension of the Service Agreement for BenefitBridge. BenefitBridge is a Keenan and Associates web-based interactive benefits enrollment product. Employees have been using these self-services of BenefitBridge for over two years to review information and enroll themselves and their eligible dependents into our group insurance plans. Use of these services has increased the accuracy of our enrollment records, reduced administrative errors, and improved the information exchange process as we continue to support over 2,000 current and past employees, retirees and their eligible dependents through the partnerships of ten vendors. The cost of the services for Benefits Bridge is $40,000 annually for fiscal year 2016-2017. The District seeks approval to execute this agreement through June 30, 2017.


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FACILITIES 46. Consider Approval of Resolution 16/17-04, to Ratify a Contract Award to Future

Power Corporation dba Energy Conservation Options (ECO), to complete the Laney College Library LED Lighting Upgrade. Presenter: Vice Chancellor Ikharo

Ratification is requested for a construction contract with Energy Conservation Options to complete the Laney College LED Lighting Upgrade, in the amount not-to-exceed $398,644. During the Board of Trustees recess, the Chancellor approved the contract for ECO to start this project. The Board has authorized the Chancellor to conduct business while they are on recess in accordance with Resolution 99/00-5. This approval was critical because ECO needed to submit paperwork for the energy efficiency program by September 15, 2016 to meet the September 30th deadline.

Under Public Contract Code 20652, the Governing Board of any community college district, without advertising bids, and when that Board has determined it to be in the best interests of the District, may authorize by contract to procure services, purchase materials and equipment utilizing piggyback-able contracts. The District would like to piggyback on a competitive Request for Proposal No. PS 09-15-01 for the Non-Residential Direct-Install Lighting, HVAC, and Refrigeration Retrofit Program conducted by the Alameda Municipal Power (AMP). Energy Conservation Options was awarded a contract to provide energy efficiency services for non-residential customers by the AMP.

In compliance with the Joint Powers Authority, the administration recommends for the Governing Board of Trustees to ratify a contract with Energy Conservation Options.

Items Cost & Quantity

Estimated Total Fixtures 2,740

Estimated kWh Savings 212,750

Energy Conservation Options (ECO) is a local SLBE firm, located in Oakland, CA. The President/CEO is Ms. Dahlia Moody. ECO has been in business since 2008. ECO currently employs three individuals who are affiliated with the Peralta Community College District as students and graduates. Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Proposition 39.


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47. Consider Approval of Resolution 16/17-05, to Award a Contract to CATO’s General Engineering Inc. (CATO) for the Laney College & District Office Parking Lot Seal Coat (Bid No. 16-17/02). Presenter: Vice Chancellor Ikharo

Approval is requested to award a contract to CATO’s General Engineering Inc. for the Laney College & District Office Parking Lot Seal Coat (Bid No. 16-17/02), in the amount not-to-exceed $138,480. CATO will slurry and seal Laney College Parking Lot #1, Parking Lot #2 at the District Administrative Center, and Parking Lot #3 at the Warehouse. The bid was advertised on August 5 and 12, 2016. A mandatory pre-bid site visit was conducted on August 12, 2016. A total of four (4) contractors provided bids as follows:

American Asphalt’s bid was considered non-responsive since their bid proposal was not in compliance with the bid document requirements. As a result, the lowest responsible and responsive bid was submitted by CATO’s General Engineer Inc., in the amount of $138,480. Claudio A. Ollarzabal, Alfonso Villanueva, and Rafael Torres are principals of the company. The firm is registered with the California Department of Consumer Affairs – Contractors State License Board (no. 1000087). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund.

48. Consider Approval to Award a Professional Services Agreement to Rincon

Consultants, Inc. (Rincon) for the Districtwide Sustainability Master Plan Preparation (RFP No. 15-16/09). Presenter: Vice Chancellor Ikharo

Approval is requested of a Professional Services Agreement with Rincon Consultants, Inc. for the Districtwide Sustainability Master Plan Preparation (RFP No. 15-16/09), in the amount not-to-exceed $266,975. Rincon will develop a comprehensive District-wide Sustainability Master Plan (SMP). The Sustainability Master Plan will include a greenhouse gas inventory (GHG – also referred to as a carbon inventory or climate action plan) to determine, outline, and prioritize measures to systematically reduce the District's carbon footprint. The firm will also research and deliver funding recommendations to pay for implementation. All major components of the District's operations will be assessed: transportation; land use; waste management; building construction and operations; mechanical, electrical, and plumbing; HVAC systems; procurement; and food distribution systems.

The District conducted a formal competitive bid to procure this design services. The responses to the RFP were evaluated based on criteria established in the RFP. A

CONTRACTOR LOCATION TOTAL BID

American Asphalt Hayward, CA $122,807.00

CATO’s General Engineering Inc.

Hayward, CA $138,480.00

Alaniz Construction, Inc. Fremont, CA $164,538.00

HM Construction Hercules, CA $305,364.22


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technical screening committee comprising of District personnel and Laney College faculty was established to evaluate and score all submissions according to the scoring criteria set forth in the RFP. Three (3) vendors responded to this RFP, and the evaluation results are:

Approval is requested to award the contract to Rincon because they received the highest evaluation score of 360 points. The Public Contract Code allows the District to award this contract to the firm where the proposal is determined to be the best value to the District based solely on the criteria set forth in the RFP. Rincon Consultants, Inc. is an Oakland based firm; Ryan Gardner and Joe Power are principals of the company. Funding Source: Sustainability Energy Rebate Fund.

49. Consider Ratification of a Chancellor Approved Contracted Services Agreement

Award with Capital Door Service of Northern CA for Districtwide Door Repairs. Presenter: Vice Chancellor Ikharo

Ratification is requested of a chancellor approved contracted services Agreement with Capital Door Service of Northern CA for Districtwide Door Repairs, in the amount not-to-exceed $72,000. During the Governing Board of Trustees recess, the Chancellor approved the contract for the contractor to start projects. The Board has authorized the Chancellor to conduct business while they are on recess in accordance with Resolution 99/00-5. The contractor will provide district-wide repair and/or replacement of door jambs, doors and accessories on-as-needed basis in the 2016/2017 fiscal year. The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects without formal bidding as necessary. Jordan and Roger Lopez are owners of the company. The company is located in Sacramento, CA; they are registered with the California Contractors License Board (CSLB #294543). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: General Fund and Scheduled Maintenance Fund.

50. Consider Ratification of a Chancellor Approved Contracted Services Agreement

Award with R&S Overhead Garage Door, Inc. for Districtwide Door Repairs. Presenter: Vice Chancellor Ikharo

Ratification is requested for a chancellor approved contracted services agreement with R&S Garage Door, Inc. for Districtwide Door Repairs, in the amount not-to-exceed $62,700. The contractor will provide district-wide repair and/or replacement of door jambs, doors and accessories on-as-needed basis in the 2016/2017 fiscal year. The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects

Firms Total Points Locations

Rincon Consultants, Inc.

360 Oakland, CA

Integral Group 283 Oakland, CA

Haley Aldrich 232 Oakland, CA


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without formal bidding as necessary. Sean Boatright is a manager at the company. The company is located in San Leandro, CA and has a contractor’s license with the California Contractors License Board (CSLB # 321078). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: General Fund and Scheduled Maintenance Fund.

51. Consider Ratification of a Chancellor Approved Contracted Services Agreement with

Fred J. Schmidt & Associates for Districtwide Interior and Exterior Painting Project. Presenter: Vice Chancellor Ikharo

Ratification is requested of a Chancellor approved contracted services agreement with Fred J. Schmidt & Associates for Districtwide Interior and Exterior Painting Project, in the amount not-to-exceed $63,750. The contractor will provide interior and exterior painting services on an-as-needed basis to the District. Prior to conducting services, the contractor will provide a written proposal to include a detailed breakdown of the man-hours (labor) necessary to complete the project. The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects without formal bidding as necessary. Fred Schmidt is the owner of the company located in Berkeley, CA. The company is registered with the California Contractors License Board (CSLB # 602114). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund.

52. Consider Approval of a Contracted Services Agreement with Bouche Painting for

Districtwide Interior and Exterior Painting Project. Presenter: Vice Chancellor Ikharo

Approval is requested of a Contracted Services Agreement with Bouche Painting for Districtwide Interior and Exterior Painting Project, in the amount not-to-exceed $23,524. Bouche Painting will complete districtwide painting services of classrooms, offices, hallways, doors, building exteriors, and in various facilities on-as-needed basis. Prior to conducting services, the contractor will provide a written proposal to include a detailed breakdown of the man-hours (labor) necessary to complete the project. The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects without formal bidding as necessary. Noel Bouche is the owner of the company; they are located in San Francisco, CA. The company is registered with the California Contractors License Board (CSLB # 937683). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund


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53. Consider Approval of a Contracted Services Agreement with Quality Pro Maintenance LLC for Districtwide Janitorial and Maintenance Services. Presenter: Vice Chancellor Ikharo.

Approval is requested of a Contracted Services Agreement with Quality Pro Maintenance LLC for Districtwide Janitorial and Maintenance Services, in the amount not-to-exceed $44,444. The contractor will provide district-wide general building services including janitorial, pressure washing, deep cleaning, buffing/waxing et al in all facilities, roadways, arteries, breezeway, building exteriors and interiors on-as-needed basis. The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects without formal bidding as necessary. Linnea N. Willis is the owner of the company; they are located in San Leandro, CA. Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund.

54. Consider Approval of a Contracted Services Agreement with RG Plumbing Group,

Inc. for Districtwide Plumbing Services. Presenter: Vice Chancellor Ikharo.

Approval is requested of a Contracted Services Agreement with RG Plumbing Group, Inc. for Districtwide Plumbing Services, in the amount not-to-exceed $42,000. The company will provide district-wide a wide range of plumbing services including but not limited to sewer line installation and replacement; plumbing fixtures and accessories repair and replacement; gas line repairs; drain pipes flow studies and deficiencies remediation and repair; and scheduled maintenance plumbing repairs. For scheduled maintenance projects, the District is required to secure services before June 30, 2017 to meet the California Community College Chancellor’s Office requirement. Stacy Graniss is a representative from the company; they are located in Santa Rosa, CA. The company is registered with the California Contractors License Board (CSLB # 802006).

The administration is utilizing and implementing facility maintenance “Force Account” as required under the Public Contract Code Section 20655 for projects without formal bidding as necessary. Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: General Fund and Scheduled Maintenance Fund.

55. Consider Approval of Amendment #2 to an Existing Contract with

Tyco/SimplexGrinnell for District-wide Fire System Testing, Inspection, Repair and Maintenance. Presenter: Vice Chancellor Ikharo.

Approval is requested of Amendment #2 to an existing contract with Tyco/SimplexGrinnell for the District-wide Fire System Testing, Inspection, Repair and Maintenance, in the amount not-to-exceed $35,000. In the 2015/2016 fiscal year, staff requested for Tyco/SimplexGrinnell to complete a shunt-trip test in order for elevators at Merritt College and College of Alameda to descend to the bottom floor. California Division of Occupational Safety and Health (CALOSHA) requires for a shunt-trip to be completed once a year. The District’s elevator company verified


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that this shunt-trip test was successful. The requested amount will pay for shunt-trip tests for 38 elevators in the 2016/2017 fiscal year and completed tests in the 2015/2016 fiscal year. The elevator shunt-trip test was not included in the original contract. Willard McCune is the manager of the company; they are located in Livermore, CA.

The Governing Board of Trustees approved the original contract ($410,391) on January 21, 2014, and Amendment No. 1 ($120,000) on March 10, 2015. Including this Amendment #2, the total contract is $565,391 for a three year period. The Chancellor recommends approval. Funding Source: General Fund.

56. Consider Approval of Amendment #1 to an Existing Contracted Services Agreement

with Maintenance Connection for the Procurement of Work Order Software Licenses. Presenter: Vice Chancellor Ikharo.

Approval is requested of Amendment #1 to an existing contracted services agreement with Maintenance Connection for the Procurement of Work Order Software Licenses, in the amount not-to-exceed $4746. The requested amount will pay for the consultant travel expenses for onsite implementation on April 26th and 28th, 2016. This expenditure was not included in the original contract. On November 10, 2015, the Governing Board of Trustees approved the original agreement ($55,892); however, the actual contract amount is $51,911.50. Including this Amendment #1, the total contract amount will be $56,657.27. The Chancellor recommends approval. Funding Source: General Fund.

ACTION ITEMS

The Action Calendar lists non-routine items that the Board of Trustees may wish to discuss and/or debate. The list below may be supplemented by items removed from the Consent Calendar. The Board may move to the Action Calendar items with public speakers, and Board-sponsored Resolutions. The Board will hear public comments prior to taking any action on these items.

ANNOUNCEMENTS

ADJOURNMENT

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours prior to the meeting to the Board Clerk, Chancellor’s Office, 333 East 8th Street, Oakland, CA, (510) 466-7203, [email protected] at least 48 hours prior to the meeting.

mailto:[email protected]

BOARD OF TRUSTEESOF THE

PERALTA COMMUNITY COLLEGE DISTRICTMINUTES

SEPTEMBER 13, 2016 CLOSED SESSION (5:00 p.m.)

Topics to be discussed include:

Conference with Labor Negotiator Largent, Peralta Federation of Teachers, Local 39, and SEIU 1021(Government Code § 54957.6)

Conference with Legal Counsel, Multiple Cases: (Government Code § 54956.9) * Conference with Legal Counsel (54956.9(a)), Williams v. PCCD, Alameda County Superior Court, Case No.HG-14730396. * Conference with Legal Counsel (54956.9(a)), In re Municipal Derivatives Antitrust Litigation, U.S. DistrictCourt, Southern District of New York, Case No. 1:08-cv-02516-VM-GWG. * R. Young v. Peralta Community College District, Case No. 14-cv-05351-JD. * Conference with Legal Counsel,Anticipated/Potential Litigation (54956.9(b)-(c)) (1 cases) Public Employee Appointment (Government CodeSection 54957) * Recommendation to ratify Chancellor’s approval to appoint Interim President of MerrittCollege. * Recommendation to ratify Chancellor’s approval to appoint Interim Dean of Liberal Arts and SocialSciences, Merritt College. * Recommendation to ratify Chancellor’s approval to appoint Interim ViceChancellor of Academic Affairs, District Office. * Recommendation to ratify Chancellor’s approval to appointInterim Director of Facilities, District Office. * Recommendation to ratify Chancellor’s approval to appointInterim Budget Director, Workforce Development and Continuing Education (WDCE), District Office. *Recommendation to appoint Interim Associate Dean of Educational Success, Berkeley City College. *Recommendation to appoint Interim Associate Dean of Educational Success, Laney College. *Recommendation to appoint Vice President of Student Services, Laney College. Public Employee Evaluation(The Board is provided respective salaries in closed session for information purposes only, if any. The Board isreminded not to discuss personnel matters outside of closed session.) * Chancellor OPEN SESSION (7:00 P.M.) PLEDGE OF ALLEGIANCE ROLL CALL

Trustees Bonilla Pr Ab_, Brown, Pr_ Ab_, González Yuen Pr_ Ab_, Gulassa Pr_ Ab_, Handy Pr_ Ab_, RileyPr_ Ab_, Withrow Pr_ Ab , and, Student Trustee Cruz Pr_ Ab_ and Student Trustee Price Pr_Ab_. Present: Trustee Gonzalez Yuen, Trustee Gulassa, Trustee Handy, Trustee Withrow, Trustee Riley, Trustee Brown,

Student Trustee Cruz, and Student Trustee Price.Absent: Trustee Bonilla. REPORT OF ACTION TAKEN IN CLOSED SESSION (7:01 P.M.)

(Any public employee contracts are subject to contractual agreement by the Chancellor, and provided salariesare for informational purposes only.)

APPROVAL OF THE AGENDA (Please state the Agenda Item Number and Identify the Issue) (7:05 P.M.)

At this time, Board members or the Chancellor may request to modify the agenda. Board members mayrequest that items on the consent calendar be removed to be addressed separately on the Action Calendar. Subsequent to the approval of the consent calendar, the items removed from the consent calendar are discussedand voted on separately. Changes to the agenda are to be approved by a majority of the Board. The Board maymove to the Action Calendar items with public speakers. Agenda MOTION: Motion by Trustee Gonzalez Yuen, second by Trustee Withrow to approve Approve the September 27th

Board agenda with the following modifications:

Agenda Items #15 & #49 - 54 have been removed from the agenda.

AYES: Trustee Gonzalez Yuen, Trustee Withrow, Trustee Riley, and Trustee Brown. NOES: None ABSTAIN: None ABSENT: Trustee Bonilla, Trustee Gulassa, and Trustee Handy.

The motion passed. APPROVAL OF THE MINUTES (7:07 P.M.) 1. Consider Approval of the Board retreat Minutes of July 12, 2016. Consider approval of the Board retreat

Minutes of July 12, 2016. The minutes are posted on Granicus. Minutes MOTION: Motion by Trustee Gonzalez Yuen, second by Trustee Withrow to approve the Board retreat Minutes of July

12, 2016. The minutes are posted on Granicus.

AYES: Trustee Gonzalez Yuen, Trustee Withrow, Trustee Riley, and Trustee Brown. NOES: None ABSTAIN: None ABSENT: Trustee Bonilla, Trustee Gulassa, and Trustee Handy.

The motion passed. PUBLIC COMMUNICATION (7:08 P.M.)

At this time, the Board of Trustees will listen to communication from the public on matters that are not on theagenda and are within the Board's jurisdiction. Under provisions of the Brown Act, the Board and District staffare prohibited from discussing or taking action on oral requests that are not part of the agenda, but mayrespond briefly. A maximum of 15 minutes (up to 3 minutes per individual) will be provided for speakers underthis agenda section, at the Board President's discretion. A speaker's card must be completed to request toaddress the Board. Requests to speak which cannot be honored within the time limit will be scheduled forsubsequent meetings in the order received. Persons addressing items included on the agenda will be heard atthe time the item is considered, and comments on tangential issues not directly related to the item may beruled out of order. Cards must be received prior to the Board's consideration of the item and are honored in theorder the cards are received. A speaker may yield time to another speaker up to a limit of 6 additional minutes,with no more than 5 speakers on the issue, where both have completed a speaker's card, and the yielder mustidentify him/herself to the Board. Speakers are asked to submit any materials to the Board Clerk and shall notapproach the dais during meetings. (Please line-up when your name is called.) Further direction is provided inBoard Policy and Administrative Procedure 2345 Public Participation at Board Meetings. http://web.peralta.edu/trustees/board-policies/

http://peraltaccd.granicus.com/MetaViewer.php?view_id=3&clip_id=648&meta_id=81196


Speaker Sealund addressed lack of support with alumni recruitment at the District level.

Speaker Jaramillo, President, Peralta Federation of Teachers, urged support for Resolution 55 which benefits and fundsstudent efforts to have students achieve their goals. Faculty is concerned with deteriorated infrastructure that delaysworking conditions.

Speaker Paul thanked Jaramillo for his comments.

Speaker Doyle spoke on streamlining enrollment.

Speaker Davis spoke on difficulties enrolling in a class.

Speaker Howard highlighted and provided updates on Phi Theta Kappa, Alpha Chi Theta Chapter.

REPORTS (7:23 P.M.)

The Board requests that constituent group reports and presentations be brief and concise, and that onlyelectronic copies be provided for posting. All open session reports and meeting materials have been submitted to the Board electronically, and areavailable for public viewing on Granicus. 2. Associated Student Government Reports Representatives of the Associated Student Governments will be

afforded an opportunity to address the Board. (Please provide your Name, College, and Position, and line-up tospeak.)

3. Chancellor’s Reports Chancellor’s Report Dr. Jowel C. Laguerre * Enrollment Management Report Chief

of Staff Dr. Yashica J. Crawford Merritt College Report Berkeley City College Ms. Rowena Tomaneng* Accreditation Report College of Alameda Dr. Frances White* Accreditation Report Laney College Dr. Patricia Stanley* Accreditation Report Merritt College Dr. Marie-Elaine Burns* Accreditation Report 4. Board of Trustees’ Reports At this time, members of the Board of Trustees will report on matters related to

attendance at conferences, professional affiliations, and community involvement directly related to their functionsas Board members.

5. Peralta Classified Senate Report Presenter: PCS President Timothy Brice 6. District Academic Senate Report Presenter: DAS President Cleavon Smith 7. Presentation on the 2016-2017 Budget (10 minutes) Presenter: Vice Chancellor Little Presentation CONSENT CALENDAR (7:55 P.M.)



All matters listed under the Consent Calendar are considered by the Board of Trustees to be routine orsufficiently supported by back-up information as to not require additional discussion. Consent Calendar itemswill be enacted by one motion. There will be no separate discussion on these items prior to the time the Boardvotes on them, unless a Board member requests that a specific item be removed from the Consent Calendar foraction and a separate vote. Public comment on Consent Calendar items from anyone completing a card will beheard prior to the Board's vote on the Consent Calendar. All Board approved contracts are subject to finalnegotiation and execution by the Chancellor.

BOARD MATTERS 8. Consider Approval of the Board Meeting Calendar for 2017 Presenter: Assistant Brenda Martinez Consider

approval of the Board meeting calendar for 2016. The Chancellor recommends approval. Calendar 9. Consider Ratification for Out of State Travel pursuant to Board Policy 7400 Presenter: Chancellor Laguerre

Consider ratification for Out of State Travel pursuant to Board Policy 7400 for the following faculty: Name TravelLocation Travel Dates Amy Casselman Villanova, PA June 1, 2016 - June 5, 2016 Melvinia King Atlanta, GAAugust 24, 2016 - August 26, 2016 Melvinia King New Orleans, LA September 7, 2016 - September 8, 2016Petural Shelton Fairfax, VA August 15, 2016 - August 18, 2016

Background Material 10. Consider Approval of Out of State Travel pursuant to Board Policy 7400 Presenter: Chancellor Laguerre

Consider approval of Out of State Travel pursuant to Board Policy 7400 for the following faculty: Name TravelLocation Travel Dates Sean Brooke Bangkok, Thailand October 13, 2016 - October 18, 2016 Sean BrookeRangoon, Myanmar October 18, 2016 - October 20, 2016 Sean Brooke Ho Chi Minh, Vietnam October 20, 2016 -October 26, 2016 Ronald McPeak New Orleans, LA November 9, 2016 - November 12, 2016 Thomas Torres-GilBeijing, China October 18, 2016 - October 23, 2016 Jennifer Shanoski Golden, CO September 28, 2016 -September 30, 2016 Shirley Slaughter Orlando, FL September 23, 2016 - September 28, 2016 Rowena TomanengNew Orleans, LA October 5, 2016 - October 8, 2016 Thomas Torres-Gil New Orleans, LA November 9, 2016 -November 12, 2016 Elnora Webb Washington, D.C. September 13, 2016 - September 19, 2016

Background Material 11. Consider Approval in Support of Resolution 55 (formerly Proposition 30 Extension). Presenter: Chancellor

Laguerre Resolution 12. Consider Approval of Resolution 16/17-06 in support of the Alameda County Housing Bond Measure A1

Presenter: Chancellor Laguerre Background Material 1 Background Material 2 13. Consider Approval of Agreement with Clague Executive, Leadership and Technology in an amount not to exceed

of $45,000. Presenter: Chancellor Laguerre Two days a month Roger Clague will provide assistance to theCommencing August 1 and ending June 30, 2017. The actual number of days will vary depending on the activitiesof the month and the tasks to be accomplished. The District is contracting for services: * Occasional services thatdo not fit the timeline or the scope of the IT consulting group. * Evaluate the performance of the IT consultinggroup to gauge whether the group is performing the contracted services adequately. * Help develop and performthe activities of an RFP working closely with the staff of IT and other constituents. The cost of the services is$1500 a day for no less than 8 hours and a monthly average of $3,000.







1. Support the identification and deployment of an enrollment management electronic system as a bridge toPeoplesoft module.

2. A written report about the performance of the Ferrilli Group. 3. Verbal & written updates to Chancellor as required by Chancellor. 4. Executive Management of "New Vendor Selection Process" including: a. Draft Outcomes Based Request for

Proposal (RFP). 5. Release of Final Outcomes Based RFP. 6. Management of vendor review and selection. 7. Transition Continuity Management as required. 8. Board Presentations as may be required. All Board recommended contracts are subject to final negotiation and

execution by the Chancellor. Background Material 1 Background Material 2 Background Material 3 EDUCATIONAL AND STUDENT SERVICES 14. Consider Board Ratification of a contract addendum to extend an Independent Contractor Agreement with

Parking Concepts, Inc. in the amount of $28,073.00. Presenter: President Tomaneng The initial contractagreement number 18804 for Parking Concepts in the amount of $300,500 was approved by the Board on July 15,2014. The request to extend the amount by $28,073.00 is a result of new hires, increased rates and more visitingemployees from within the District.

Background Material 15. Consider Ratification of Emergency Contract and Purchase with NetXperts through a Foundation for California

Community College Administrative Services Agreement (CB 15-013) to upgrade the Voice over IP (VoIP)telephone system and to refresh the Local Area Network (LAN) to include the procurement, installation, andprogramming of all equipment and to provide a fully operational network at Laney College in the amount not-to-exceed $1,800,000.00. Presenter: Interim Associate Vice Chancellor Bennett Education Code Section 20654provides that in an emergency when any repairs, alterations, work, or improvement to any facility of the college, orto permit the continuance of existing college classes, or to avoid danger to life or property, the Board may byunanimous vote contract in writing or otherwise on behalf of the District for the performance of labor andfurnishing of materials or supplies for the purpose without advertising for or inviting bids. The Laney Collegecomputer networks and phone system continue to fail intermittently. As a result of these occurrences, the LaneyCollege entire computer and phone network is in danger of further property loss and constitutes a hindrance tothe continuance of existing classes and daily operations; and Pursuant to the Education Code, this Board finds, forthe reasons set forth above that a dire emergency exists as a result of the Laney College network failure, animmediate corrective action is required to mitigate further loss of District property and continuance of existingclasses and daily operations.

Background Material 1 Background Material 2 16. Consider approval of Contract between PCCD and Jorge Nunez, L.A.c not to exceed $60,000 for 2016-17FY

Presenter: Vice Chancellor Ambriz-Galaviz This is a contract between PCCD and Jorge Nunez, L.A.c. Jorge







Nunez, L.A.c will provide coordination of the acupuncture/massage at Berkeley City College, College of Alameda,Laney College & Merritt College, he will keep track of student appointments, hire new staff as needed with theDirector of Health Services and do outreach to the campuses, and participate on the District Student WellnessCommittee. Acupuncture/Massage services are located at each college with 95% utilization and high studentsatisfaction. PCCD has been providing acupuncture/massage services since 2011. All Board recommendedcontracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Student Health Fees

Background Material 17. Consider approval of Contract between PCCD and LifeLong Medical Care not to exceed $50,000 for 2016-17FY

Presenter: Vice Chancellor Ambriz-Galaviz This is a contract between PCCD and LifeLong Medical Care (LMC).LMC will provide supplemental mental health services at Berkeley City College (BCC) at a rate not to exceed$50,000 for 2016-17FY. LMC has been at BCC for four years and will continue keeping track of studentappointments, reaching out to the campus, providing support to faculty one on one, and participating on theDistrict Student Wellness Committee. The manager at LMC in charge of this service is Brenda Goldstein (510)981-4136. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. TheChancellor recommends approval. Funding Source: Student Health Fees.

Background Material 18. Consider approval of Contract between PCCD and Healthy Communities, Inc. not to exceed $200,000 for 2016-

17FY Presenter: Vice Chancellor Ambriz-Galaviz This is a contract between PCCD and Healthy Communities,Inc. (HCI). HCI will provide medical health services at Berkeley City College & Laney College. HCI has been atBCC and Laney for the 2015-16 academic year, they do a very good job! HCI keeps track of studentappointments, reaching out to the students, does quality assurance though student feedback surveys+ chartreviews, providing support to faculty one on one, and participating on the District Student Wellness Committee.All Board recommended contracts are subject to final negotiation and execution by the Chancellor. TheChancellor recommends approval. Funding Source: Student Health Fees.

Background Material 19. Consider Approval to initiate mandatory health insurance for all international students beginning Spring 2017.

Presenter: Vice Chancellor Pedraja Students will pay $570 for the Fall semester, $798 for the Spring/Summersemester, and $228 for the Summer session only. Students will be automatically enrolled in the Peralta GeoBluePlan which costs $114 per month. These fees will be paid once the student enrolls through their Peralta Passportaccount, will be reflected in AP 5030- Student Fees, and listed in the class schedule. Peralta will receive an invoicefrom GeoBlue each semester for all students enrolled in the coverage. The Office of International Education willpay using student fees collected through PeopleSoft for this health insurance plan. Funding Source: Student Feespaid through PeopleSoft.

Background Material 20. Consider Approval of Independent Contractor Sub-award Agreement for Georgia Piedmont Technical College,

Co-PI for Laney’s National Center for Building Efficiency for a Sustainable Tomorrow (BEST Center) Presenter:Interim President Stanley Consider approval of a sub-award for Georgia Piedmont Technical College (GPTC), inthe amount of $130,000 funded by the National Science Foundation Advanced Technological Education (ATE)grant, to carry out activities in fulfillment of project objectives for Laney College’s National Center for BuildingEfficiency for a Sustainable Tomorrow (BEST Center). GPTC is a sub-awardee of the BEST Center. On behalfof BEST Center, GPTC will conduct a summer 2017 Instructor’s Workshop on Building Automation Systems(BAS) Technology and provide curriculum and lab equipment documentation. In addition, GPTC will promotethe Center and participate in BEST Center’s 2017 Winter Workshop, fall Webinar and other conferences as well asassist with the NSF National Visiting Committee Meeting. Lastly, they will provide technical assistance to collegesin the BEST Network expanding or establishing BAS Programs. All Board recommended contracts are subject tofinal negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source:National Science Foundation Funding (Advanced Technological Education), categorical funds, with no fiscalimpact on Peralta.





Background Material 21. Consider Approval of a Sub-award Agreement for Milwaukee Area Technical College in an amount of $65,000 to

render specialized program and educational support services for Laney’s National Center for Building Efficiencyfor a Sustainable Tomorrow (BEST Center). Presenter: Interim President Stanley Consider approval of a sub-award for Milwaukee Area Technical College, in an amount of $65,000 funded by the National ScienceFoundation Advanced Technological Education (ATE) grant, to carry out activities in fulfillment of projectobjectives for Laney College’s National Center for Building Efficiency for a Sustainable Tomorrow (BESTCenter). MATC is a sub-awardee of the BEST Center, and BEST Center Co-PI Ted Wilinski is the lead developerof MATC’s Energy Engineering Technology and HVAC program. On behalf of BEST Center, MATC willprovide documentation and a case study on the Sustainable Facilities Operations program at MATC. In addition,MATC will provide support for the High Performance Building Operations Professional (HPBOP) Pilot programthat BEST Center is conducting with the Investor Owned Utilities. Promotion of the Center and Participation inindustry advisory meetings and conferences and National Vising Committee meetings are also part of MATC’sscope. All Board recommended contracts are subject to final negotiation and execution by the Chancellor. TheChancellor recommends approval. Funding Source: National Science Foundation Funding (AdvancedTechnological Education), categorical funds, with no fiscal impact on Peralta.

Background Material 22. Consider Approval of Berkeley City College’s Accreditation Follow-Up Report To Accreditation Commission For

Community And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter:President Tomaneng This is Berkeley City College’s Accreditation Follow-up Report (AFUR) in response torecommendations made by Accreditation Commission for Community and Junior Colleges (ACCJC) of theWestern Association of Schools and Colleges (WASC) in a letter dated June 29, 2015. In the letter, ACCJCrequired the College to submit the Follow-Up Report by October 1, 2016. ACCJC recommendations provideimportant guidelines to improve institutional effectiveness, performance and student successes. BCC adheres tothese guidelines very closely and takes action to address any deficiencies. As a result, BCC has made the necessaryimprovements to meet the Standards mentioned in the two College Recommendations.

Background Material 1 Background Material 2 23. Consider Approval of College of Alameda’s Accreditation Follow-Up Report To Accreditation Commission For

Community And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter:Interim President White The College of Alameda submitted its comprehensive Self-Study Report to theAccrediting Commission for Community and Junior Colleges on December 10, 2014. After the peer evaluationprocess organized by ACCJC, the Commission found the College out of compliance for Eligibility Requirementsand some areas of the Accreditation Standards and issued "Probation Status" for the College’s Accreditation in aletter dated June 29, 2015. In the letter, the Commission made twenty Recommendations specific to College ofAlameda and eight Recommendations to Peralta Community College District to resolve the deficiencies. TheCommission also required the College to submit a Follow-Up Report by October 1, 2016 to demonstrate that thedeficiencies have been resolved. The Chancellor recommends approval.

Background Material 1 Background Material 2 24. Consider Approval of Laney’s Accreditation Follow-Up Report To Accreditation Commission For Community

And Junior Colleges (ACCJC), Western Association Of Schools And Colleges (WASC). Presenter: InterimPresident Stanley This is Laney’s Accreditation Follow-up Report (AFUR) in response to recommendations madeby Accreditation Commission for Community and Junior Colleges (ACCJC) of the Western Association ofSchools and Colleges (WASC) in a letter dated June 29, 2015. In the letter, ACCJC required the College to submitthe Follow-Up Report by October 1, 2016. ACCJC recommendations provide important guidelines to improveinstitutional effectiveness, performance and student successes. Laney College adheres to these guidelines very







closely and takes action to address any deficiencies. As a result, Laney has made substantive improvements andnow meets ER 10 and all of the Standards mentioned in the two College Recommendations.

Background Material 1 Background Material 2 25. Consider approval of Merritt’s Accreditation follow-up report to accreditation commission for Community and

junior colleges (ACCJC), western association of schools and colleges (WASC). President: Interim President Burns This is Merritt’s Accreditation Follow-Up Report (AFR) in response to recommendations made by AccreditationCommission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges(WASC) in a letter dated June 29, 2015. In the letter, ACCJC required the College to submit the Follow-Up Reportby October 1, 2016. ACCJC recommendations provide important guidelines to improve institutional effectiveness,performance, and student successes. Merritt College adheres to these guidelines very closely and takes action toaddress any deficiencies. As a result, Merritt has made substantive improvements and now meets ER 10, 18, 19,and all of the Standards mentioned in the nine College Recommendations. The final draft of Merritt’s AFR wascompleted by June 29, 2016. Prior to the completion of the final draft opportunities were created for feedbackfrom all college constituencies through broad-based dialogue and multiple vetting sessions. The AccreditationFinalization and Validation Team (AFT) reviewed the draft for accuracy and the final AFR was disseminated onAugust 17 during Flex Day to all College constituencies. The final version takes into consideration and reflectsfeedback from the campus community. The Chancellor recommends approval.

Background Material 1 Background Material 2 26. Consider Approval of Cisco Emergency Responder with NetXperts through a Foundation for California

Community Colleges Administrative Services Agreement (CB 15-013) to address the 911 routing and alerting forthe district’s VoIP phones. Currently, the 911 calls go onsite to the Sherriff’s office instead of the Oakland PoliceDepartment or Berkeley Police Department. Presenter: Chancellor Laguerre. Consider Approval of CiscoEmergency Responder with NetXperts through a Foundation for California Community Colleges AdministrativeServices Agreement (CB 15-013) to address the 911 routing and alerting for the district’s VoIP phones. Currently,the 911 calls go onsite to the Sherriff’s office instead of the Oakland Police Department or Berkeley Police in theamount not-to-exceed $34,700,00. Education Code Section 20654 provides that in an emergency when any repairs,alterations, work, or improvement to any facility of the college, or to permit the continuance of existing collegeclasses, or to avoid danger to life or property, the Board may by unanimous vote contract in writing or otherwiseon behalf of the District for the performance of labor and furnishing of materials or supplies for the purposewithout advertising for or inviting bids.

Background Material 1 Background Material 2 Background Material 3 27. Consider Approval of annual PeopleSoft Software License Update and Support with Oracle for FY 2016-2017

Presenter: Interim AVC Deb Bennett The annual PeopleSoft Software License Update and Support required tomaintain all PeopleSoft modules used by the District and the Colleges (Student Administration, HumanResources, Finance, General Ledger, Purchasing, Benefits, etc.). The total cost is $264,737.94 (excluding applicabletax). The Support will run from September 18, 2016, to September 17, 2017. All Board approved contracts aresubject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. FundingSource: $272,679.80 from Unrestricted General Fund.

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28. Consider approval of the First 5 Alameda County Community College Grant in the amount of $50,000. Presenter:Interim President Burns The First 5 Alameda County Community College Grant is designed to increase theknowledge, skills and capacity of early care and education providers who serve children 0-5 and their families whileinstitutionalizing professional development support for Early Childhood Education (ECE) providers andstudents. All Board approved contracts are subject to final negotiation and execution by the Chancellor. TheChancellor recommends approval. Funding Source: First 5 Alameda County Grant.

Background Material 1 Background Material 2 FINANCIAL SERVICES 29. Review of Purchase Order Report Presenter: Vice Chancellor Little The Purchase Order Report is being

presented for review in accordance with Education Code Section 81656 which states, "All transactions enteredinto by the officer or employee (designated employees enumerated in AP 6330) shall be reviewed by the Board ofTrustees every 60 days." This Purchase Order Report contains all orders issued from June 25, 2016 throughAugust 19, 2016, which have been issued in accordance with applicable policies, procedures and laws by anauthorized officer of the District. The Purchase Order Report is brought to the Board for informational purposesonly.

Background Material 1 Background Material 2 30. Consider Ratification of the AP, Travel, and Consulting Contract Warrant Register Presenter: Vice Chancellor

Little Consider ratification of the AP, Travel, and Consulting Contract Warrant Register from June 25, 2016through August 19, 2016. Recent AP, Travel and Consulting Contract warrant registers are brought to the Boardfor ratification purposes only. The Chancellor recommends ratification.

Background Material 31. Consider Approval of Budget Transfer Report Presenter: Vice Chancellor Little Consider approval of budget

transfer report covering the period from June 25, 2016 through August 19, 2016. California Code of RegulationsSection 58307 limits the District’s expenditures to the amount appropriated for each major expenditureclassification as approved by the Board of Trustees through the adoption of the District’s annual budget or asamended by subsequent budget transfers or revisions. Due to this statutory control language, budget transfersthat move budget authority between major object codes or classifications must be approved by the Board ofTrustees. The budget transfers presented are requests originating from the Colleges’ or District’s departmentsduring the ordinary course of operations and do not significantly alter the final budget that was approved by theBoard of Trustees on September 8, 2015. The Chancellor recommends approval.

Background Material 1 Background Material 2 32. Consider Approval of contract amendment with Cooperative Strategies for the Audit of Redevelopment

Agreements and Contracts Presenter: Vice Chancellor Little Consider approval of contract amendment with theCooperative Strategies, formerly the Dolinka Group, in the amount of $12,500 per fiscal year to conduct annualaudits of redevelopment pass-through payments from all 17 redevelopment project areas the District has with thefive former redevelopment agencies (Alameda, Albany, Berkeley, Emeryville, and Oakland) for fiscal years 2015-2016 and 2016-2017. Original contract of $60,000 for fiscal years 2012-2013 through 2014-2015 served to auditredevelopment pass-through payments and reconcile redevelopment accounting records. All Board approvedcontracts are subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: Fund 61- Capital Outlay Fund.

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33. Consider Ratification of 2015-16 Fourth Quarter 311 Report for submission to California Community Colleges

Chancellor’s Office Presenter: Vice Chancellor Little Consider ratification of the CCFS-311Q for the fourthquarter of 2015-16 for the District’s Unrestricted General Funds submitted to CCCCO prior to deadline ofAugust 15, 2016. Report attached. The Chancellor recommends approval.

Background Material 1 Background Material 2 34. Consider Approval of District’s 2016-17 Final Budgets Presenter: Vice Chancellor Little Consider approval of

the Peralta Community College District Final Budgets for Fiscal Year 2016-17. Presentation. The Chancellorrecommends approval.

Background Material 35. Consider Award of Contract for HVAC Assessment at College of Alameda Library Presenter: Vice Chancellor

Little Consider ratification of contract to Taylor Engineering in the amount of NTE $20,000 to evaluate theexisting HVAC at the COA Library and to make recommendations regarding the scope for a modernizationproject. The Chancellor recommends approval. Funding Source: Fund 63- Measure A.

Background Material 36. Consider Ratification of Contract with Integrated Engineering Services Presenter: Vice Chancellor Little

Consider ratification of contract with Integrated Engineering Services for chemical storage expert servicesassociated with Chemistry Lab Project at College of Alameda in the amount of NTE $9,400 to evaluate theregulatory compliance of existing chemical storage cabinet exhaust ventilation. The Chancellor recommendsapproval. Funding Source: Fund 63- Measure A.

Background Material 37. Consider Approval of Short-List for Architectural Services District-Wide Presenter: Vice Chancellor Little

Consider approval of a list of fifteen(15) architectural firms. A formal Request for Qualifications (RFQ) was issuedrequesting statements of qualifications from Architectural firms to provide architectural design services for variouscapital projects district-wide. As needs arise for architectural services selections will be made from this short list offirms, based on the qualifications and experience required for the project. The selected architects and/or firmshave certification in Leadership, Energy, Environmental Design (LEED) projects that will be of asset to theDistrict’s environmental sustainability and energy retrofit capital projects. Six local firms and three SLBE firms arein the pool of twelve. The Chancellor recommends approval.

Background Material 38. Consider Approval of Budget Transfers for Measure A & Measure E Presenter: Vice Chancellor Little Consider

Approval of Measures A & E Budget Appropriation and Transfers for (Nos. 98, 99, 100, and 101). Measure EBudget Transfer #98 in the amount of $200,000 is required to move funds for the IT VOIP Project. Measure ABudget Transfer #99 in the amount of $35,718 is required to move the remaining funds from Budget Transfer#29 (Board Approved 9/27/11) to the District-Wide - Solar/Sustainability Project. Measure A Budget Transfer#100 in the amount of $384,000 is required to move funds for the COA - Diesel/Auto Pad and Fencing Projectand return fund to COA - Contingency (Unallocated Funds). The transfer is moving funds from COA - PaintExterior Building Project to: COA - Diesel/Auto Pad and Fencing Project and COA - Contingency (UnallocatedFunds). Measures A & E Budget Transfer #101 in the amount of $565,000 is required to move funds for theDistrict-Wide Emergency Blue Phones Project. The transfer is moving funds from: Various District-WideProjects to the District-Wide Emergency Blue Phones Project. The Chancellor recommends approval.

Background Material 39. Consider Approval of Project Completion for the Merritt College Barbara Lee Center Landscape Project








Presenter: Vice Chancellor Little Consider approval for acceptance of completed work and release of 5%Retention for the Merritt College Landscape Project (Bid No. 14-15/43), Bay Construction. This resolutionaccepts the project as complete and staff is requesting final acceptance of the project and release of the remaining5% retention, in the amount of $30,250.00. There were no change orders on this project. The College Presidentand Merritt Business Director have signed the Project Final Acceptance. Approval to accept this project ascomplete and release of retention is recommended by the Chancellor.

Background Material 40. Consider Approval of Change Order #1 on the Laney College BEST Center Project Presenter: Vice Chancellor

Little Consider approval for Change Order No. 1 to the contract with W.E. Lyons Construction Company in theamount of $57,736.16 on the Laney College BEST Center Project. The contractor will revise the specified chainlink fencing between the project site and the existing tennis courts to increase the height of the fencing from 7’high to 12’. The fence wire mesh will be increased to 8 gauge black vinyl coating and the size of the fence postconcrete footings and curb will be enlarged. The contractor will revise the door type on the BEST Center PassiveHouse to FRP Doors & Frames from the contracted hollow metal door system. The contractor will measure, dig,and backfill the PG&E Gas Line Trench. Work includes trenching from the building site to the center of 10thStreet and will require saw cutting the sidewalk & street asphalt, place sand below and above the gas line, compactsoil, patch sidewalk and street paving, and export soils. PG&E will install their own gas line in the trench up to theproject site.

Background Material HUMAN RESOURCES 41. Consider Approval of Short-Term Assignments - Hiring of Non-Academic Short-Term Employees

Presenter: Vice Chancellor Largent Pursuant to California Education Code Section 88003, the below list containsthe name, date of hire, assignment end date, position title, and site location of candidates recommended for short-term assignments in non-academic classified positions. Each candidate’s assignment will not exceed the positiontitle into which the candidate is assigned. Last Name First Name Date of Hire End Date Position Title SiteAguinaldo Emily 9/14/16 6/30/17 Clerical Assistant I A Anderson Sinead 9/14/16 6/30/17 StaffAsst/Admin (General) M Araiza Yesenia 9/14/16 1/16/17 Clerical Assistant II M ArmisteadLinda 9/14/16 6/30/17 Senior HR Analyst D Bailey Aubrey 9/14/16 6/30/17 Instructional Asst/EMT M Bertuso Jeejun 9/14/16 12/16/16 Staff Asst/Student Services B Brown Linda 9/14/16 6/30/17 StaffAsst/Student Services M Burgara Denise 9/14/16 6/30/17 Staff Asst/Student Services A Cael Kim9/14/16 6/30/17 Inst Asst I/DSPS L Café-Rawlinson Jenn 9/14/16 6/30/17 Senior HR Analyst D Campomanes Kristina 9/14/16 12/7/16 Inst Asst/Radiological Science M Chen Si 9/14/16 6/30/17 ClericalAssistant I A Diouf Madiou 9/14/16 6/30/17 Instructional Asst/Accompanist L Dixon Ne’Shawn 9/14/166/30/17 Staff Asst/Admin (Instruction) M Doan Bree 9/14/16 6/30/17 Staff Asst/Admin (General) DDowning Christopher 9/15/16 3/15/17 Science Lab Tech/Landscape M Edwards Timicia 9/14/16 6/30/17Principal Clerk L Du Brenton 9/14/16 6/30/17 Instructional Asst/EMT M Forlastro Christana9/14/16 12/16/16 Library Technician II M Germain David 10/3/16 10/21/16 Inst Asst/Diesel Mechanics A Gezmu Abera 9/14/16 6/30/17 Computer Network Tech L Guo Wanpeng 9/14/16 6/30/17Instructional Asst/Music L Hill Niambi 9/14/16 12/31/16 Science Lab Tech/Landscape M HorrellNichola 9/14/16 6/30/17 Master Interpreter All Jones Gloria 9/14/16 6/30/17 Clerical Assistant I AKaneko May 9/14/16 12/21/16 Help Desk Spt Trainee D Kang Jonathan 9/14/16 6/30/17 InstAsst/Machine Technology L Koo Constance 9/14/16 6/30/17 Staff Asst/Educational Svcs D Leung Max9/14/16 6/15/17 Clerical Assistant II M Li Lili 9/14/16 6/30/17 Instructional Asst/Music L LiuHecheng 9/14/16 6/30/17 Instructional Asst/Music L Liu Qiaowu 9/14/16 6/30/17 InstructionalAsst/Music L Lu Xian 9/14/16 6/30/17 Instructional Asst/Music L Manrique Gabriela 9/14/166/30/17 Inst Asst/Foreign Language B Marin Andres 9/14/16 6/30/17 Inst Asst/Biotechnology BMcGinn Martin 9/14/16 6/30/17 Senior Library Technician M McGriff Traci 9/14/16 1/10/17 StaffAsst/Facilities Services L Merritt Monique 9/14/16 6/30/17 Master Interpreter All Molex Carol 9/14/166/30/17 Clerical Assistant II A Monroe Delise 9/14/16 6/30/17 Inst Asst/Social Sciences M Moore IITodd 9/14/16 6/30/17 Inst Asst/Machine Technology L Morita Lena 9/14/16 5/30/17 Inst Asst I/DSPS B Numaguchi Vivian 9/14/16 6/30/17 Inst Asst/English B Orpilla Rose 9/14/16 6/30/17 Senior HRAnalyst D Owens Samuel 9/14/16 6/30/17 Inst Asst/Machine Technology L Peng Lu 9/14/16 6/30/17



Instructional Asst/Music L Phan Martinet 9/14/16 6/30/14 Staff Asst/Student Services A Pitts Renita9/14/16 6/30/17 Inst Asst III/DSPS L Porter Larry 9/14/16 6/30/17 Instr Asst/Electricity & Elect L Rangel Jennifer 9/14/16 6/30/17 Clerical Assistant II L Riley Jesse 9/14/16 6/30/17 InstructionalAsst/Accompanist L Roque Chaves Marisol 9/14/16 1/16/17 Staff Asst/Admin (General) M RossLakesha 9/14/16 6/30/17 Inst Asst I/DSPS M Sagara Bryan 9/14/16 6/30/17 Senior ClericalAssistant B Saran Anthony 9/14/16 6/30/17 Inst Asst I/DSPS M Shi Tao 9/14/16 6/30/17Instructional Asst/Music L Shultz David 9/14/16 6/30/17 Instructional Asst/Multi Media B SolomonFelix 9/14/16 6/30/17 Inst Asst/Journalism L Tam Hokman 9/14/16 10/31/16 Program Spec/CTE L Tran Van 9/14/16 5/26/17 Inst Asst I/DSPS A Tsehai Wessenyelesh 9/14/16 6/30/17Staff Asst/Admin (General) D Tumba Longo Alain 9/14/16 6/30/17 Duplicating Service Tech LWashington-Diouf Naomi 9/14/16 6/30/17 Instructional Asst/Accompanist L Watkins Janis 9/14/16 5/24/17Inst Asst/Psychology M Widjaja Rudiarto 9/14/16 6/30/17 Clerical Assistant I A Williams Sharonda9/14/16 5/24/17 Inst Asst/Psychology M Williams Myeisha 9/14/16 1/31/17 Sr Clerical Assistant MZhang Anderson 9/14/16 6/30/17 Instructional Asst/EMT M "The District has complied with theapplicable provisions of the Education Code"

42. Sunshining of Article 15 - Working Conditions, from the Peralta Federation of Teachers to the District.

Presenter: Vice Chancellor Largent Pursuant to Government Code 3547, the public shall have an opportunity tocomment upon PFT’s notice the District’s. This item was received at the July 12, 2016 Board meeting for thepurpose of public notice. All Board recommended contracts are subject to final negotiation and execution by theChancellor.

Background Material 43. Request Board Authorization to ratify Chancellor’s approval of the initial salary placement of Ms. Betty Jelks, full-

time Counselor, College of Alameda. Presenter: Vice Chancellor Largent Request Board authorization to ratifyChancellor’s approval of the initial salary placement of Ms. Betty Jelks, full-time Counselor, College of Alameda, atColumn E Step 13 in accordance with the PFT Collective Bargaining Agreement’s Salary Exception Process. TheChancellor recommends approval.

Background Material 44. Request Board Authorization to approve the initial Salary Placement of Ms. Kimberly King, a Tenure Track

Psychology Instructor, Laney College Presenter: Vice Chancellor Largent Request Board Authorization toapprove the initial Salary Placement of Ms. Kimberly King, a Tenure Track Psychology Instructor at LaneyCollege, at Column E, Step 16, in accordance with the PFT Collective Bargaining Agreement’s Salary ExceptionProcess. The Chancellor recommends approval.

Background Material 45. Recommendation to approve the extension of the Service Agreement for BenefitBridge. Presenter: Vice

Chancellor Largent Recommendation to approve the extension of the Service Agreement for BenefitBridge. BenefitBridge is a Keenan and Associates web-based interactive benefits enrollment product. Employees havebeen using these self-services of BenefitBridge for over two years to review information and enroll themselves andtheir eligible dependents into our group insurance plans. Use of these services has increased the accuracy of ourenrollment records, reduced administrative errors, and improved the information exchange process as we continueto support over 2,000 current and past employees, retirees and their eligible dependents through the partnershipsof ten vendors. The cost of the services for Benefits Bridge is $40,000 annually for fiscal year 2016-2017. TheDistrict seeks approval to execute this agreement through June 30, 2017.

Background Material FACILITIES 46. Consider Approval of Resolution 16/17-04, to Ratify a Contract Award to Future Power Corporation dba Energy

Conservation Options (ECO), to complete the Laney College Library LED Lighting Upgrade. Presenter: ViceChancellor Ikharo Ratification is requested for a construction contract with Energy Conservation Options to





complete the Laney College LED Lighting Upgrade, in the amount not-to-exceed $398,644. During the Board ofTrustees recess, the Chancellor approved the contract for ECO to start this project. The Board has authorized theChancellor to conduct business while they are on recess in accordance with Resolution 99/00-5. This approvalwas critical because ECO needed to submit paperwork for the energy efficiency program by September 15, 2016to meet the September 30th deadline. Under Public Contract Code 20652, the Governing Board of anycommunity college district, without advertising bids, and when that Board has determined it to be in the bestinterests of the District, may authorize by contract to procure services, purchase materials and equipment utilizingpiggyback-able contracts. The District would like to piggyback on a competitive Request for Proposal No. PS 09-15-01 for the Non-Residential Direct-Install Lighting, HVAC, and Refrigeration Retrofit Program conducted bythe Alameda Municipal Power (AMP). Energy Conservation Options was awarded a contract to provide energyefficiency services for non-residential customers by the AMP.

Background Material 47. Consider Approval of Resolution 16/17-05, to Award a Contract to CATO’s General Engineering Inc. (CATO)

for the Laney College & District Office Parking Lot Seal Coat (Bid No. 16-17/02). Presenter: Vice ChancellorIkharo Approval is requested to award a contract to CATO’s General Engineering Inc. for the Laney College &District Office Parking Lot Seal Coat (Bid No. 16-17/02), in the amount not-to-exceed $138,480. CATO willslurry and seal Laney College Parking Lot #1, Parking Lot #2 at the District Administrative Center, and ParkingLot #3 at the Warehouse. The bid was advertised on August 5 and 12, 2016. A mandatory pre-bid site visit wasconducted on August 12, 2016. A total of four (4) contractors provided bids as follows: CONTRACTORLOCATION TOTAL BID American Asphalt Hayward, CA $122,807.00 CATO’s General Engineering Inc.Hayward, CA $138,480.00 Alaniz Construction, Inc. Fremont, CA $164,538.00 HM Construction Hercules, CA$305,364.22

Background Material 48. Consider Approval to Award a Professional Services Agreement to Rincon Consultants, Inc. (Rincon) for the

Districtwide Sustainability Master Plan Preparation (RFP No. 15-16/09). Presenter: Vice Chancellor Ikharo Approval is requested of a Professional Services Agreement with Rincon Consultants, Inc. for the DistrictwideSustainability Master Plan Preparation (RFP No. 15-16/09), in the amount not-to-exceed $266,975. Rincon willdevelop a comprehensive District-wide Sustainability Master Plan (SMP). The Sustainability Master Plan willinclude a greenhouse gas inventory (GHG - also referred to as a carbon inventory or climate action plan) todetermine, outline, and prioritize measures to systematically reduce the District’s carbon footprint. The firm willalso research and deliver funding recommendations to pay for implementation. All major components of theDistrict’s operations will be assessed: transportation; land use; waste management; building construction andoperations; mechanical, electrical, and plumbing; HVAC systems; procurement; and food distribution systems. The District conducted a formal competitive bid to procure this design services. The responses to the RFP wereevaluated based on criteria established in the RFP. A technical screening committee comprising of Districtpersonnel and Laney College faculty was established to evaluate and score all submissions according to the scoringcriteria set forth in the RFP. Three (3) vendors responded to this RFP, and the evaluation results are: FirmsTotal Points Locations Rincon Consultants, Inc. 360 Oakland, CA Integral Group 283 Oakland, CA HaleyAldrich 232 Oakland, CA

Background Material 49. Consider Ratification of a Chancellor Approved Contracted Services Agreement Award with Capital Door Service

of Northern CA for Districtwide Door Repairs. Presenter: Vice Chancellor Ikharo Ratification is requested of achancellor approved contracted services Agreement with Capital Door Service of Northern CA for DistrictwideDoor Repairs, in the amount not-to-exceed $72,000. During the Governing Board of Trustees recess, theChancellor approved the contract for the contractor to start projects. The Board has authorized the Chancellor toconduct business while they are on recess in accordance with Resolution 99/00-5. The contractor will providedistrict-wide repair and/or replacement of door jambs, doors and accessories on-as-needed basis in the 2016/2017fiscal year. The administration is utilizing and implementing facility maintenance "Force Account" as requiredunder the Public Contract Code Section 20655 for projects without formal bidding as necessary. Jordan andRoger Lopez are owners of the company. The company is located in Sacramento, CA; they are registered with theCalifornia Contractors License Board (CSLB #294543). Board contract approval is subject to final negotiation




and execution by the Chancellor. The Chancellor recommends approval. Funding Source: General Fund andScheduled Maintenance Fund.

Background Material 50. Consider Ratification of a Chancellor Approved Contracted Services Agreement Award with R&S Overhead

Garage Door, Inc. for Districtwide Door Repairs. Presenter: Vice Chancellor Ikharo Ratification is requested fora chancellor approved contracted services agreement with R&S Garage Door, Inc. for Districtwide Door Repairs,in the amount not-to-exceed $62,700. The contractor will provide district-wide repair and/or replacement of doorjambs, doors and accessories on-as-needed basis in the 2016/2017 fiscal year. The administration is utilizing andimplementing facility maintenance "Force Account" as required under the Public Contract Code Section 20655 forprojects without formal bidding as necessary. Sean Boatright is a manager at the company. The company islocated in San Leandro, CA and has a contractor’s license with the California Contractors License Board (CSLB # 321078). Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellorrecommends approval. Funding Source: General Fund and Scheduled Maintenance Fund.

Background Material 51. Consider Ratification of a Chancellor Approved Contracted Services Agreement with Fred J. Schmidt &

Associates for Districtwide Interior and Exterior Painting Project. Presenter: Vice Chancellor Ikharo Ratificationis requested of a Chancellor approved contracted services agreement with Fred J. Schmidt & Associates forDistrictwide Interior and Exterior Painting Project, in the amount not-to-exceed $63,750. The contractor willprovide interior and exterior painting services on an-as-needed basis to the District. Prior to conducting services,the contractor will provide a written proposal to include a detailed breakdown of the man-hours (labor) necessaryto complete the project. The administration is utilizing and implementing facility maintenance "Force Account" asrequired under the Public Contract Code Section 20655 for projects without formal bidding as necessary. FredSchmidt is the owner of the company located in Berkeley, CA. The company is registered with the CaliforniaContractors License Board (CSLB # 602114). Board contract approval is subject to final negotiation andexecution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund.

Background Material 52. Consider Approval of a Contracted Services Agreement with Bouche Painting for Districtwide Interior and

Exterior Painting Project. Presenter: Vice Chancellor Ikharo Approval is requested of a Contracted ServicesAgreement with Bouche Painting for Districtwide Interior and Exterior Painting Project, in the amount not-to-exceed $23,524. Bouche Painting will complete districtwide painting services of classrooms, offices, hallways,doors, building exteriors, and in various facilities on-as-needed basis. Prior to conducting services, the contractorwill provide a written proposal to include a detailed breakdown of the man-hours (labor) necessary to completethe project. The administration is utilizing and implementing facility maintenance "Force Account" as requiredunder the Public Contract Code Section 20655 for projects without formal bidding as necessary. Noel Bouche isthe owner of the company; they are located in San Francisco, CA. The company is registered with the CaliforniaContractors License Board (CSLB # 937683). Board contract approval is subject to final negotiation andexecution by the Chancellor. The Chancellor recommends approval. Funding Source: 30 Day Maintenance Fund

Background Material 53. Consider Approval of a Contracted Services Agreement with Quality Pro Maintenance LLC for Districtwide

Janitorial and Maintenance Services. Presenter: Vice Chancellor Ikharo. Approval is requested of a ContractedServices Agreement with Quality Pro Maintenance LLC for Districtwide Janitorial and Maintenance Services, inthe amount not-to-exceed $44,444. The contractor will provide district-wide general building services includingjanitorial, pressure washing, deep cleaning, buffing/waxing et al in all facilities, roadways, arteries, breezeway,building exteriors and interiors on-as-needed basis. The administration is utilizing and implementing facilitymaintenance "Force Account" as required under the Public Contract Code Section 20655 for projects withoutformal bidding as necessary. Linnea N. Willis is the owner of the company; they are located in San Leandro, CA. Board contract approval is subject to final negotiation and execution by the Chancellor. The Chancellorrecommends approval. Funding Source: 30 Day Maintenance Fund.





Background Material 54. Consider Approval of a Contracted Services Agreement with RG Plumbing Group, Inc. for Districtwide

Plumbing Services. Presenter: Vice Chancellor Ikharo. Approval is requested of a Contracted Services Agreementwith RG Plumbing Group, Inc. for Districtwide Plumbing Services, in the amount not-to-exceed $42,000. Thecompany will provide district-wide a wide range of plumbing services including but not limited to sewer lineinstallation and replacement; plumbing fixtures and accessories repair and replacement; gas line repairs; drain pipesflow studies and deficiencies remediation and repair; and scheduled maintenance plumbing repairs. For scheduledmaintenance projects, the District is required to secure services before June 30, 2017 to meet the CaliforniaCommunity College Chancellor’s Office requirement. Stacy Graniss is a representative from the company; theyare located in Santa Rosa, CA. The company is registered with the California Contractors License Board (CSLB #802006). The administration is utilizing and implementing facility maintenance "Force Account" as requiredunder the Public Contract Code Section 20655 for projects without formal bidding as necessary. Board contractapproval is subject to final negotiation and execution by the Chancellor. The Chancellor recommends approval. Funding Source: General Fund and Scheduled Maintenance Fund.

Background Material 55. Consider Approval of Amendment #2 to an Existing Contract with Tyco/SimplexGrinnell for District-wide Fire

System Testing, Inspection, Repair and Maintenance. Presenter: Vice Chancellor Ikharo. Approval is requestedof Amendment #2 to an existing contract with Tyco/SimplexGrinnell for the District-wide Fire System Testing,Inspection, Repair and Maintenance, in the amount not-to-exceed $35,000. In the 2015/2016 fiscal year, staffrequested for Tyco/SimplexGrinnell to complete a shunt-trip test in order for elevators at Merritt College andCollege of Alameda to descend to the bottom floor. California Division of Occupational Safety and Health(CALOSHA) requires for a shunt-trip to be completed once a year. The District’s elevator company verified thatthis shunt-trip test was successful. The requested amount will pay for shunt-trip tests for 38 elevators in the2016/2017 fiscal year and completed tests in the 2015/2016 fiscal year. The elevator shunt-trip test was notincluded in the original contract. Willard McCune is the manager of the company; they are located in Livermore,CA. The Governing Board of Trustees approved the original contract ($410,391) on January 21, 2014, andAmendment No. 1 ($120,000) on March 10, 2015. Including this Amendment #2, the total contract is $565,391for a three year period. The Chancellor recommends approval. Funding Source: General Fund.

Background Material 56. Consider Approval of Amendment #1 to an Existing Contracted Services Agreement with Maintenance

Connection for the Procurement of Work Order Software Licenses. Presenter: Vice Chancellor Ikharo. Approvalis requested of Amendment #1 to an existing contracted services agreement with Maintenance Connection for theProcurement of Work Order Software Licenses, in the amount not-to-exceed $4746. The requested amount willpay for the consultant travel expenses for onsite implementation on April 26th and 28th, 2016. This expenditurewas not included in the original contract. On November 10, 2015, the Governing Board of Trustees approved theoriginal agreement ($55,892); however, the actual contract amount is $51,911.50. Including this Amendment #1,the total contract amount will be $56,657.27. The Chancellor recommends approval. Funding Source: GeneralFund.

Background Material ADJOURNMENT

Assistance will be provided to those requiring accommodations for disabilities in compliance with theAmericans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hoursprior to the meeting to the Board Clerk, Chancellor's Office, 333 East 8th Street, Oakland, CA, (510) 466-7203,[email protected] at least 48 hours prior to the meeting. Jowel C. Laguerre, Ph.D., Chancellor





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PCCD Board of Trustees Meeting Agenda and Minutes, September ...

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