LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE …
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LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR MEETING TUESDAY SEPTEMBER 6, 2016 6400 PRINCETON ROAD LIBERTY TOWNSHIP OH 45011 REGULAR MEETING 6:00 P.M. On Tuesday September 6, 2016 at 6:00 P.M., the Liberty Township Board of Trustees met this day for a regular meeting. Upon call of the roll, Mrs. Matacic – absent, Mr. Schramm – present, Mr. Farrell – present. Mr. Farrell led the Pledge of Allegiance. APPROVE MINUTES Mrs. Quinlisk requested a motion to approve the Minutes from the Regular Meeting, August 16, 2016. Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING, AUGUST 16, 2016. Mr. Farrell seconded. The motion passed. PAY BILLS Mrs. Quinlisk made a motion to pay bills. Mr. Schramm MOVED TO PAY BILLS AS PRESENTED. Mr. Farrell seconded. The motion passed. Mrs. Quinlisk presented the Fund Status and the Appropriation Status through September 1, 2016. PUBLIC HEARING Street lighting request for the Trails and the Groves of Aspen subdivision for (39) lights. Mrs. Quinlisk presented the staff report. As this is a street lighting request in an established subdivision a notice has been sent to all residents informing each that the HOA has petitioned the Trustees to establish a street lighting district. The HOA has met the required standards in the ORC by having over 50% of residents agree to the street lighting district being created. Approximately $98.00 will be assessed on resident’s real estate bill beginning in 2017. Comments in Favor: Alex Junker, 5136 Elm Leaf, is the Aspen Trails HOA President and looks forward to the Trustees support of this petition. Comments for Opposition: Clifford Ward, 5282 Aspen Valley, is against the creation and does not want the cost assessed on his property tax bill.
Transcript of LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE …
LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR
MEETING
TUESDAY SEPTEMBER 6, 2016 6400 PRINCETON ROAD
LIBERTY TOWNSHIP OH 45011
REGULAR MEETING
6:00 P.M. On Tuesday September 6, 2016 at 6:00 P.M., the Liberty Township Board of Trustees met this day for a regular meeting. Upon call of the roll, Mrs. Matacic – absent, Mr. Schramm – present, Mr. Farrell – present. Mr. Farrell led the Pledge of Allegiance.
APPROVE MINUTES Mrs. Quinlisk requested a motion to approve the Minutes from the Regular Meeting, August 16, 2016. Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING, AUGUST 16, 2016. Mr. Farrell seconded. The motion passed.
PAY BILLS Mrs. Quinlisk made a motion to pay bills. Mr. Schramm MOVED TO PAY BILLS AS PRESENTED. Mr. Farrell seconded. The motion passed. Mrs. Quinlisk presented the Fund Status and the Appropriation Status through September 1, 2016.
PUBLIC HEARING Street lighting request for the Trails and the Groves of Aspen subdivision for (39) lights. Mrs. Quinlisk presented the staff report. As this is a street lighting request in an established subdivision a notice has been sent to all residents informing each that the HOA has petitioned the Trustees to establish a street lighting district. The HOA has met the required standards in the ORC by having over 50% of residents agree to the street lighting district being created. Approximately $98.00 will be assessed on resident’s real estate bill beginning in 2017. Comments in Favor:
Alex Junker, 5136 Elm Leaf, is the Aspen Trails HOA President and looks forward to the Trustees support of this petition. Comments for Opposition: Clifford Ward, 5282 Aspen Valley, is against the creation and does not want the cost assessed on his property tax bill.
Minutes 9-06-2016 Page 2 Mrs. Quinlisk commented that the HOA has the ability to lower the HOA fees to offset the cost difference, but the Township cannot force them to do so. The Township is a pass through to pay the electric bill and does not receive extra revenue by providing this service. Comments Neutral to Proposal: No comments. Mr. Schramm MOVED TO CLOSE THE PUBLIC HEARING ON THE STREET LIGHTING REQUEST FOR THE TRAILS AND THE GROVES OF ASPEN SUBDIVISION FOR (39) LIGHTS. Mr. Farrell seconded. The motion passed. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ACCEPT THE STREET LIGHTING REQUEST FOR THE TRAILS AND THE GROVES OF ASPEN SUBDIVISION FOR (39) LIGHTS. (2016-135) Mr. Farrell seconded. The motion passed unanimously.
PUBLIC COMMENTS David Brown, Butler County Auditor’s Office, provided and update from the Auditor’s office. He stated the auditor’s office will again be able to return excess fees to local entities. He also stated that the County’s CAFR and PAFR Financial statements are available online.
BUSINESS ITEM
Requests for Requisitions over $2,500 No requisitions. Economic Development Ms. McKinney presented the Economic Development Report. Ms. McKinney requested a Resolution that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute the attached agreement with DeSmet Consulting for Economic Development Consulting Services for an amount not to exceed $6,600.00 from account #1000-110-360-0007. Mr. Schramm MOVED TO APPROVE A RESOLUTION THAT THE LIBERTY TOWNSHIP BOARD OF TRUSTEES HEREBY AUTHORIZES THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED AGREEMENT WITH DESMET CONSULTING FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES FOR AN AMOUNT NOT TO EXCEED $6,600.00 FROM ACCOUNT #1000-110-360-0007. (2016-136) Mr. Farrell seconded. The motion passed unanimously. Fire Department Chief Stumpf requested a Resolution to approve 124 hours of leave donation from Career Firefighters / Paramedics Jeffrey Heintz, Benjamin Lapensee, Joseph Miller, and James Montgomery and Lieutenants Chad Canupp and Jason Knollman to Lieutenant Cathleen Marksteiner effective September 6, 2016. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPROVE 124 HOURS OF LEAVE DONATION FROM CAREER FIREFIGHTERS / PARAMEDICS JEFFREY HEINTZ, BENJAMIN LAPENSEE, JOSEPH MILLER, AND JAMES MONTGOMERY AND LIEUTENANTS CHAD CANUPP AND JASON KNOLLMAN TO LIEUTENANT
Minutes 9-06-2016 Page 3 CATHLEEN MARKSTEINER EFFECTIVE SEPTEMBER 6, 2016. (2016-137) Mr. Farrell seconded. The motion passed. Chief Stumpf requested a Resolution to authorize Chief Stumpf to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 with an effective hire date of September 6, 2016. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE CHIEF STUMPF TO HIRE BENJAMIN DYKES AND JACOB OAKES AS CAREER FIREFIGHTERS / PARAMEDICS, STEP # 1 AT $52,619.84 WITH AN EFFECTIVE HIRE DATE OF SEPTEMBER 6, 2016. (2016-138) Mr. Farrell seconded. The motion passed. Fiscal Officer / Finance Department Mrs. Quinlisk presented the following Liquor Permit application:
1) Liquor Permit application for AV Nail Spa Liberty Incorporated DBA Anthony Vince Nail Spa, 7640 Gibson Street, Liberty Township, OH 45069.
2) Liquor Permit application for Milfield Restaurant Management LLC DBA Buffalo Wings and Rings, 6963 South Liberty Drive, Liberty Township, OH 45044.
3) Liquor Permit application for Walgreen Company DBA Walgreens 09520, 5011 Princeton Road, Liberty Township, Liberty Township, OH 45011.
Ms. Greis requested a Resolution to accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. (2016-139) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to authorize new appropriations. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE NEW APPROPRIATIONS. (2016-140) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to levy special assessments to pay for subdivision street lighting in Liberty Township. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO LEVY SPECIAL ASSESSMENTS TO PAY FOR SUBDIVISION STREET LIGHTING IN LIBERTY TOWNSHIP. (2016-141) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to assess two Liberty Township properties for nuisance abatements. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ASSESS TWO LIBERTY TOWNSHIP PROPERTIES FOR NUISANCE ABATEMENTS. (2016-142) Mr. Farrell seconded. The motion passed. Services Department Mr. Plummer presented the Services Report. Mr. Plummer presented the following reminder:
Next Park Committee meeting will be held Tuesday, September 27, 2016 at 6:30 p.m. at Cherokee Park.
Minutes 9-06-2016 Page 4 Sheriff’s Department Lt. Dallman presented the Monthly Report. Zoning Department Mr. Behrman requested a Resolution to resolution to amend the established 2016 Zoning Commission meeting schedule and move the meetings to the 3rd Monday of each month and modify the submittal deadlines accordingly. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO RESOLUTION TO AMEND THE ESTABLISHED 2016 ZONING COMMISSION MEETING SCHEDULE AND MOVE THE MEETINGS TO THE 3RD MONDAY OF EACH MONTH AND MODIFY THE SUBMITTAL DEADLINES ACCORDINGLY. (2016-143) Mr. Farrell seconded. The motion passed. Mr. Behrman requested a Resolution imposing a moratorium of one year on the cultivation, processing, and retail sale of medical marijuana within Liberty Township Mr. Schramm MOVED TO APPROVE A RESOLUTION IMPOSING A MORATORIUM OF ONE YEAR ON THE CULTIVATION, PROCESSING, AND RETAIL SALE OF MEDICAL MARIJUANA WITHIN LIBERTY TOWNSHIP. (2016-144) Mr. Farrell seconded. The motion passed. Mr. Behrman requested a Resolution to declare that the owners’ maintenance of 4652 Aspen Drive, Parcel ID # D2020 108.000 016, has been neglected and constitutes a public nuisance per Section 505.87 of the Ohio Revised Code. The Liberty Township Board of Trustees orders the owners to abate the nuisance within seven (7) days; and if such nuisance is not abated within seven (7) days, the Liberty Township Board of Trustees authorizes staff to abate the nuisance and / or contract the abatement and assess the cost to the property tax duplicate. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO DECLARE THAT THE OWNERS’ MAINTENANCE OF 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, HAS BEEN NEGLECTED AND CONSTITUTES A PUBLIC NUISANCE PER SECTION 505.87 OF THE OHIO REVISED CODE. THE LIBERTY TOWNSHIP BOARD OF TRUSTEES ORDERS THE OWNERS TO ABATE THE NUISANCE WITHIN SEVEN (7) DAYS; AND IF SUCH NUISANCE IS NOT ABATED WITHIN SEVEN (7) DAYS, THE LIBERTY TOWNSHIP BOARD OF TRUSTEES AUTHORIZES STAFF TO ABATE THE NUISANCE AND / OR CONTRACT THE ABATEMENT AND ASSESS THE COST TO THE PROPERTY TAX DUPLICATE. (2016-145) Mr. Farrell seconded. The motion passed. Mr. Behrman presented the Zoning Report. Administration Ms. Bitonte presented the following reminders:
Regular Trustees Meeting on Tuesday, September 20th at 6:00 p.m. Events: Fall Festival on Saturday, September 24th.
TRUSTEE COMMENTS The Trustees would like to thank the staff for all their efforts in rehabbing the new facility for future meeting space.
Minutes 9-06-2016 Page 5
ADJOURNMENT
Mr. Schramm MOVED TO ADJOURN. Mr. Farrell seconded. The motion passed unanimously. _______________________ Mr. Farrell, President _______________________ Pamela Quinlisk, Fiscal Officer
RESOLUTION NO. 2016-135
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AUTHORIZE THE CREATION OF THE GROVES OF ASPEN TRAILS AND ASPEN TRAILS LIGHTING DISTRICT
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, the Aspen Trails Homeowners Association has requested that the Liberty Township Board of Trustees establish and facilitate a lighting district for The Groves of Aspen Trails and Aspen Trails Subdivision;
WHEREAS, the Groves of Aspen Trails and Aspen Trails Lighting District will be comprised of 39 lights covering 198 parcels;
WHEREAS, the Liberty Township Board of Trustees will activate the lighting district on January 1, 2017;
WHEREAS, the Liberty Township Board of Trustees will make all lighting district payments commencing January 1, 2017; and
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the creation of The Groves of Aspen Trails and Aspen Trails Lighting District with assessments starting in the 2017 calendar year.
Trustee Schramm moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President
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AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
RESOLUTION NO. 2016-136
RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED AGREEMENT WITH DESMET CONSULTING FOR STRATEGIC ECONOMIC DEVELOPMENT CONSULTING SERVICES
FOR $6,592.24 FROM ACCOUNT # 1000-110-360-0007
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, Caroline McKinney, Economic Development Director, requests the Liberty Township Board of Trustees authorize the Township Administrator to execute the attached agreement with DeSmet Consulting for Strategic Economic Development Consulting Services; and
WHEREAS, Liberty Township would pay $6,592.24 from account
#1000-110-360-0007;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute the attached agreement with DeSmet Consulting for Economic Development Consulting Services for an amount not to exceed $6,592.24 from account #1000-110-360- 0007.
Trustee Schramm moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, Sept. 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
absent
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AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of Sept. 2016.
__________________________ Pamela Quinlisk Fiscal Officer
Prepared for
Submitted by
-1-
SUMMARY Liberty Township is experiencing strong growth. In addition to the development of Liberty Center, a premier shopping, entertainment and dining destination, the township has attracted significant investments from Cincinnati Children’s, TriHealth and Christ Hospital. To build on this success and attract additional investments from BioHealth organizations, however, the township has identified the need for a strategic road map. This proposal outlines the framework that is necessary to effectively guide the development of the strategic road map as well as its various components. It is based on a proven model that DeSmet Consulting has used to help other economic development organizations as well as businesses successfully chart the course for their futures and achieve their growth objectives. Thank you for the opportunity to prepare this proposal. DeSmet Consulting is excited about the possibility of being a part of Liberty Township’s ongoing success.
PROPOSAL In order to develop the strategy road map, a two-phased approach is recommended. The first phase will consist of pre-work by DeSmet Consulting which will be followed by two facilitated strategic road map sessions with key stakeholders of Liberty Township. I. Pre-Work During the first phase of the consulting engagement, DeSmet Consulting will work with Liberty Township to collect existing competitive information and will conduct additional research. This includes researching and analyzing the value propositions of Liberty Township’s key competitors. This information will be summarized and presented during the strategy road map sessions. In addition, a workbook will be provided to attendees of the strategy road map sessions in advance so they will be prepared to share additional competitive intelligence during the sessions. II. Strategy Roadmap Sessions It is estimated that two six-hour sessions will be needed to complete the strategy road map and its components, a sample of which is on the following page. It is recommended that up to 10 stakeholders attend the sessions. DeSmet Consulting will facilitate each session to help guide the attendees through various exercises that will led to the creation of the strategy road map and Liberty Township’s value proposition. DeSmet Consulting will also prepare handouts for each session. The following topics will be discussed during the sessions:
Confidential & Proprietary
Define the targeted groups
Identify Liberty Township’s key strategies and tactics
Determine the individual departmental and organizational plans that will need to be developed and executed
Session 2:
Define Liberty Township’s vision, mission, values and value proposition
After the sessions are completed, DeSmet Consulting will compile the information and present the strategy road map during a separate two-hour meeting with the stakeholders.
SAMPLE STRATEGY ROADMAP
Value Proposition
Preparation of attendee workbook
12 $85.00 $1,020
Strategy Road Map
Deliver the presentation to attendees
25 $85.00 $2,125
Expenses Three trips (606 miles total) to Liberty Township from Columbus to facilitate the sessions and present the final map (billed at $.54/mile)
Driving time
$510.00 $60.00
ESTIMATED TOTAL $6,592.24 Please note: Actual vs. estimated costs will be billed. Payment terms are net 30 days. DeSmet Consulting agrees that it will not invoice Liberty Township more than the estimated cost without written consent from the township.
RESOLUTION NO. 2016-137
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO APPROVE 124 HOURS OF LEAVE DONATION FROM CAREER FIREFIGHTERS / PARAMEDICS JEFFREY HEINTZ, BENJAMIN
LAPENSEE, JOSEPH MILLER, AND JAMES MONTGOMERY AND LIEUTENANTS CHAD CANUPP AND JASON KNOLLMAN TO LIEUTENANT
CATHLEEN MARKSTEINER EFFECTIVE SEPTEMBER 6, 2016
RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that
WHEREAS, Liberty Township Fire Chief Paul Stumpf requests the Liberty Township Board of Trustees approve 124 hours of leave donation to Lieutenant Cathleen Marksteiner; and
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby approves 124 hours of leave donation from the following full- time employees to Lieutenant Cathleen Marksteiner effective September 6, 2016.
217 Chad Canupp 24 hours sick time 210 Jeffrey Heintz 12 hours sick time 215 Jason Knollman 12 hours sick time 208 Benjamin Lapensee 24 hours sick time 218 Joseph Miller 12 hours sick time 238 James Montgomery 40 hours sick time
Trustee Schramm moved to approve the resolution. Trustee Farrell
seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-137
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Adopted: Tuesday, Sept. 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AUTHORIZE THE FIRE CHIEF TO HIRE BENJAMIN DYKES AND JACOB OAKES AS A CAREER FIREFIGHTERS /
PARAMEDICS, STEP # 1 AT $52,619.84 PER YEAR WITH AN EFFECTIVE HIRE DATE OF SEPTEMBER 6, 2016
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that
WHEREAS, Liberty Township Fire Chief Paul Stumpf requests that the Board of Trustees authorize him to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 per year with an effective hire date of September 6, 2016;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes Chief Stumpf to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 with an effective hire date of September 6, 2016.
Trustee Schramm moved to approve the resolution. Trustee Farrell
seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, Sept. 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
absent
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AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September 2016.
__________________________ Pam Quinlisk Fiscal Officer
RESOLUTION NO. 2016-139
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED
BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR
Ohio Revised Code Sections 5705.34 & 5705.35
The Board of Trustees of Liberty Township, Butler County, Ohio, met for a
Regular Meeting the sixth day of September, 2016 at the Township Administration Building, 7162 Liberty Centre Drive, Suite A, with the following members present: Trustees Farrell and Schramm.
Trustee Schramm moved the adoption of the following Resolution:
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1, 2017;
WHEREAS, the Budget Commission of Butler County, Ohio has certified its action thereon to the Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within the ten mill tax limitation;
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and
BE IT FURTHER RESOLVED that there be and is hereby levied on the tax
duplicate of said Township the rate of each tax necessary to be levied within and without the ten mill limitations as follow:
Liberty Township Resolution 2016-139
SCHEDULE A
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES
FUND
COUNTY AUDITOR’S ESTIMATE OF TAX
RATE TO BE LEVIED
CEMETERY FUND
LIGHTING FUND
ROAD DISTRICT FUND
PARK LEVY FUND
SPECIAL ASSESSMENT BOND FUND
Liberty Township Resolution 2016-139
FUND
(Carry to Schedule A)
MAXIMUM RATE AUTHORIZED TO
BE LEVIED
GENERAL FUND: Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
TOTAL GENERAL FUND OUTSIDE 10 MILL LIMITATION 0.00 0.00
SPECIAL LEVY FUNDS: Levy authorized by voters on 11/02, 1999 (FIRE) not to exceed CONT years, 1999-N
1,700,000.00 3.00
Levy authorized by voters on 11/05, 2002 (FIRE & EMS) not to exceed CONT years, 1993-N (97/2001) REI (2002/2006) RE (2010)
3,200,000.00 4.00
Levy authorized by voters on 11/07, 2014 (POLICE) not to exceed 5 years.
2,400,000.00 3.00
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Liberty Township Resolution 2016-139
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RESOLVED that the Fiscal Officer of this Board be, and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
CERTIFICATE OF COPY
ORIGINAL ON FILE The State of Ohio, Butler County, ss. I, Pamela Quinlisk, Fiscal Officer for Liberty Township, Butler County, Ohio, and in whose custody the Files and Records of said Board of Township Trustees are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original Resolution Number 2016-139, now on file with said Board, that the foregoing has been compared by me with said original document and that the same is a true and correct copy thereof. Witness my signature, this 6th day of September, 2016.
__________________________ Pamela Quinlisk, Fiscal Officer Liberty Township, Butler County, Ohio
NOTE: A copy of this Resolution must be certified to the County Auditor before the first day of October in each year, or at such later date as may be approved by the Board of Tax Appeals.
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. (BOARD OF TOWNSHIP TRUSTEES) ADOPTED: Tuesday, September 6, 2016 FILED: __________________________ __________________________ Township Fiscal Officer Butler County Auditor __________________________ Butler County Deputy Auditor
RESOLUTION NO. 2016-140
RESOLUTION TO AUTHORIZE NEW APPROPRIATIONS
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the following new appropriations:
General Fund:
1) $10,000.00 to 1000-110-323 (Repairs and Maintenance – Admin)
2) $200.00 to 1000-120-352 (Water and Sewage) 3) $6,600.00 to 1000-110-360-0007 (Contracted Services – EDD)
Gasoline Tax Fund:
1) $500.00 to 2021-330-430 (Small Tools and Minor Equipment)
Road and Bridge Fund: 1) $200.00 to 2031-330-322 (Garbage and Trash Removal) 2) $550.00 to 2031-330-360-0010 (Contracted Services –
Uniforms)
Fire Fund:
BCSO)
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the new appropriations as listed above.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-140
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6h day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO LEVY SPECIAL ASSESSMENTS TO PAY FOR SUBDIVISION STREET LIGHTING IN LIBERTY TOWNSHIP
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that WHEREAS, the Liberty Township Board of Trustees has the authority to
assess the expense of maintaining the street lights in two equal annual installments in the same manner and times as the taxes are paid and collected in accordance with O.R.C. § 515.08;
WHEREAS, the Liberty Township Board of Trustees will assess property
owners one hundred percent (100%) for the expense incurred in the maintenance of the street lights, not in excess of the special benefits resulting thereto from such lighting, in accordance with O.R.C. § 515.08;
WHEREAS, the boundaries of the said unincorporated districts and said
assessments shall be certified to the Butler County Auditor by certifying a copy of this resolution, in which the Auditor shall annually place upon the tax duplicate for collection in equal annual installments of said assessments for that year pursuant to O.R.C. § 515.11; and
WHEREAS, the assessments, when collected, shall go into the treasury of
the township and used by the Board of Trustees, thereof, only for the said purpose in which they are levied pursuant to O.R.C. § 515.11;
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby authorizes the assessment of the following lighting districts on the property tax duplicate (attachment).
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-141
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION
This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Yankee Estates 27006
Sunrise Stables/MeadLogsdon 27008
Cedarbrook Sec 7A 27089
Cedarbrook Sec 7B 27090
Cedarbrook Sec 8 27091
Cedarbrook Sec 9 27092
Estates/ Hawthorne Hills Ph 1 27095
Falling Water Sec 3A &4B,5 27096
Libertys Falling Water Sec 3B 27097
Frances Manor Sec 1 27098
Kyle Station Meadow Sec 7 27099
Meadow Breeze Estates 27125
Reserves at Elks Pointe Sec 1 27129
Summerlin Sec 5 27130
Summerlin Sec 5B 27131
Knolls/Liberty Estates Sec 1 27133
Knolls/Liberty Reserve Sec 1 27134
Knoll/Liberty Reserves Sec 2 27135
The Reserves 27136
The Sanctuary 27137
Hunting Creek Sec #1 27140
Hunting Creek #2 27141
Liberty Township Resolution 2016-141
Wynds of Liberty Sec 2A 27151
Wynds of Liberty Sec 1 27152
Logsdon Sec 7 27155
Stonehenge Sec 1 27158
Wynds of Liberty Sec 2C 27161
Hunting Creek Sec 6 27162
Arborcrest Sec 9A 27163
Reserves of Liberty II 27166
Logsdon Sec 6 27167
Arborcrest Sec 9B 27168
Country Oaks Sec 1 27171
Ryan Acres 27172
Kyle Station Mdw Sec 2 Ph 1 27177
Kyles Station Mdw Sec 2 Ph 2 27178
Hughes Woods Sec 2 27179
Cedarbrook Sec 1 27185
Greystone Sec 6 27191
Ravenwood 27194
Trails of 4 Bridges 4/2F 27203
Trails of 4 Bridges 5A 27204
Trails of 4 Bridges Ph 6 27205
Elk Run Subdivision 27206
Stonehenge Phase II 27222
Kyles Station Meadow Sec 3 27227
Reserves of Liberty Sec 3 27228
Trails of Liberty Sec 1 27229
Kyles Meadows #1 27230
Arborcrest Sec 10 27233
Cherokee Est Sec 2 Blk A 27237
Four Bridges Sec 3B 27238
Hughes Woods Ln 27239
Kyles Station Meadow Sec 4 27242
Lexington Manor 27243
Providence Meadows 27244
Bluff at Hawthorne Hills 3A 27250
Bridle Pass 27251
Greystone #7 27256
Hughes Woods Sec 3 27258
Kyles Station Meadows Ph 5 27259
Liberty Farms 27260
Woods @ Panther Run 27264
Country Oaks Phase 2B 27266
Four Bridges 10D 27267
Allen Estates Sec 2B 27270
Cedarbrook Sec 4A 27271
Cedarbrook Sec 4B 27272
Cedarbrook Sec 6 27273
Greystone Sec 6C 27277
Logsdon Wood Sec 3 27279
Summerlin Sec 4 27280
Hawthorne Hill Sec 1B 27283
Bluffs Hawthorne Hill Sec 3B 27284
Country Oaks Sec 2 27285
Carriage Hill 1,1A,2 Winding creek 27286
Cedarbrook Sec 5 27287
Fall Wat 4A/Sugar Maple Run 27370
Knolls/Liberty Estates Sec 2 27371
Lanes Landing 1 & 2 27372
Meadows/Aspen Trls Sec 4A 27373
Meadows/Aspen Trls Sec 4B 27374
Knolls/Liberty Reserve Sec 3 27482
Trails 4 Bridges 5B 27483
Liberty Township Resolution 2016-141
Meadows of Aspen Trails 4c/7 27495
Carriage Hill Section 3 27496
Carriage Hill Section 4 27497
Carriage Hill Sec 5 27498
Carriage Hill 6A Winding Creek Bl 27499
Carriage Hill 6B 27500
Lanes Landing 3 27505
Aspen Trails Section 4 27507
Carriage Hill Sec 8 27508
Carriage Hill Section 9 27509
Kyles Station Meadows 9 27512
Harbour Towne Park Sec 2 27514
Carriage Hill Section 10 New
Turnbridge Subdivision Section 1 New
Turnbridge Subdivision Section 2 New
Windsor Estates Sec 3 Blk A&B New
Trails of Four Bridges Section 7C New
Harbour Towne Park Section 4 New
Windsor Estates Section 4 New
Harbour Towne Park 3 New
Lanes Landing Section 4 New
Estates of Hawthorne Hills Phase 2B New
Aspen Trails Section 5 block A&B New
RESOLUTION NO. 2016-142
RESOLUTION TO ASSESS TWO (2) LIBERTY TOWNSHIP
PROPERTIES FOR NUISANCE ABATEMENTS
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, the Liberty Township Board of Trustees has the authority to
assess the expense of the abatement, control, or removal of vegetation and debris pursuant to O.R.C. § 505.87;
WHEREAS, the Liberty Township Board of Trustees will assess property
owners one hundred percent (100%) for the expense incurred in the abatement, control or removal of vegetation and debris in accordance with O.R.C. § 505.87;
WHEREAS, Rick Plummer, Liberty Township Services Director and Bryan
Behrmann, Liberty Township Zoning Director, assert that the maintenance on the properties have been completed; and
WHEREAS, the Liberty Township Board of Trustees has decided that if the
assessed amount is less than $ 300.00 it will be collected in a single (1) year, if the assessed amount is between $ 300.00 and $ 900.00 it will be distributed evenly in three (3) years, and if the assessed amount is over $ 900.00 it will be distributed evenly in five (5) years;
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby authorize the assessment of the following properties for the amount shown on the property tax duplicate;
PARCEL NUMBER RESOLUTION
NUMBER STREET NUMBER
D2020 043.000 034 2016-096 4998 Long Drive $ 119.75 1
D2020 039.000 015 2016-086 4260 Shafor Road $ 154.75 1
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-142
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AMEND THE ESTABLISHED 2016 ZONING COMMISSION
MEETING SCHEDULE AND MOVE THE MEETINGS TO THE 3RD MONDAY OF EACH MONTH AND MODIFY THE SUBMITTAL DEADLINES ACCORDINGLY
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that
WHEREAS, on December 29, 2015, the Board of Trustees established the 2016 Zoning Commission Meeting Schedule and Submittal Deadlines with Trustee Resolution 2015-205;
WHEREAS, the Zoning Commission currently conducts their meetings on
the 1st Monday of each month and the Butler County Planning Commission currently conducts their meetings on the 2nd Tuesday of each month;
WHEREAS, upon evaluating the zone change process, it was discovered
that by moving the Zoning Commission meetings to the 3rd Monday of each month it would significantly reduce the amount of time that is necessary to navigate through the required process due to the timing with the Butler County Planning Commission meeting;
WHEREAS, Bryan Behrmann, Director of Planning & Zoning, requests
approval to amend the established 2016 Meeting Schedule to move the Zoning Commission meetings to the 3rd Monday of each month and amend the submittal deadlines accordingly;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the amended 2016 Zoning Commission meeting schedule, as attached.
Trustee Farrell seconded the Resolution. The roll being called upon its adoption the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-143
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2nd day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Liberty Township Zoning Commission Meeting Schedule for 2016
The Zoning Commission Meetings are conducted on the 3rd Monday of each month
at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m.
Submittal Deadline Meeting Date
December 11, 2015 January 4, 2016
January 8, 2016 February 1, 2016
February 12, 2016 March 7, 2016
March 11, 2016 April 4, 2016
April 8, 2016 May 2, 2016
May 13, 2016 June 6, 2016
June 10, 2016 July 6, 2016*
July 8, 2016 August 1, 2016
August 19, 2016 September 7, 2016*
September 16, 2016 October 17, 2016
October 18, 2016 November 21, 2016
November 18, 2016 December 19, 2016
December 16, 2016 January 16, 2017
* Please note that the meeting date is on a Wednesday due to a holiday
Dates in red are on the 3rd Monday of the Month
RESOLUTION NO. 2016-144
Board of Trustees, Liberty Township Butler County, Ohio
A RESOLUTION IMPOSING A MORATORIUM OF ONE YEAR ON THE CULTIVATION, PROCESSING, AND RETAIL SALE OF MEDICAL
MARIJUANA WITHIN LIBERTY TOWNSHIP
WHEREAS, Ohio House Bill 523 passed both houses of the Ohio state
legislature, was signed into law by Governor John Kasich, and becomes effective September 8, 2016; and;
WHEREAS, new Chapter 3796 of the Ohio Revised Code establishes a medical
marijuana control program within the department of commerce and the state board of pharmacy, which shall provide for the licensure of medical marijuana cultivators and processors, the licensure of laboratories that test medical marijuana, and the licensure of retail dispensaries and the registration of patients and their caregivers; and
WHEREAS, for the purposes of this Resolution, the definitions of “cultivators,” "processors," and "retail dispensaries" are given the same definitions as those found in House Bill 523 and Chapter 3796 of the Ohio Revised Code, which Chapter is effective September 8, 2016; and
WHEREAS, Section 3796.03 of the Ohio Revised Code instructs the department of commerce to adopt rules establishing standards and procedures for the medical marijuana control program within one year after the effective date of that Section; and
WHEREAS, Section 3796.29 of the Ohio Revised Code authorizes a township board of trustees to adopt a resolution limiting the number of, or entirely prohibiting, cultivators, processors, or retail dispensaries licensed under Ohio Revised Code Chapter 3796 within the unincorporated territory of the township; and
WHEREAS, the Liberty Township Board of Trustees seeks time to study whether to limit or entirely prohibit the cultivation, processing and/or retail dispensing of medical marijuana; or, alternatively, to develop and implement regulations regarding the possible location and operation of medical marijuana-related businesses within Liberty Township, including medical marijuana-related cultivators, processors, and retail dispensaries; and
WHEREAS, Township staff require additional time to review and make recommendations on zoning, prohibition and/or limitations of medical marijuana so that any necessary regulations conform to goals of the Liberty Township Board of Trustees and help ensure the public peace, health, safety, and welfare of its citizens; and
Liberty Township Resolution 2016-144
2/3
WHEREAS, a moratorium of one (1) year on the authorization or establishment of any medical marijuana-related businesses in Liberty Township will allow the Board of Trustees and Township staff time to accomplish the Township’s goals and help ensure the public peace, health, safety, and welfare of its citizens.
NOW THEREFORE, BE IT RESOLVED, by the Board of Trustees of Liberty Township, Butler County, State of Ohio: SECTION 1. That pursuant to its powers under House Bill 532, Ohio Revised Code Section 3796.29, and Ohio Revised Code Chapter 504, the Liberty Township Board of Trustees hereby establishes a moratorium of one (1) year with respect to the authorization or establishment of any medical marijuana-related businesses within Liberty Township, including but not limited to medical marijuana-related cultivators, processors, or retail dispensaries.
SECTION 2. For the duration of this moratorium, Township staff are prohibited
from issuing or processing any permits or approvals for any medical marijuana-related businesses such as medical marijuana-related cultivators, processors, or retail dispensaries within Liberty Township.
SECTION 3. The Board of Trustees directs the Township staff and the Law
Director to investigate and review the implementation of House Bill 532 and Chapter 3796 of the Ohio Revised; Township staff will then make a recommendation to the Board of Trustees with respect to regulations regarding the cultivation, processing, and retail dispensing of medical marijuana.
SECTION 4. It is found and determined that all formal actions of the Board of Trustees concerning and relating to the passage of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board of Trustees and of any of its committees that resulted in formal action were in meetings open to the public in compliance with all legal requirements, including 121.22 of the Ohio Revised Code.
SECTION 5. That the Board by a majority vote hereby dispenses with the requirement that this Resolution be read on two separate days, pursuant to Section 504.10 of the Ohio Revised Code, and hereby authorizes the adoption of the Resolution upon its first reading.
SECTION 6. This Resolution shall take effect on the earliest date permitted by law.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-144
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO DECLARE THE OWNERS’ MAINTENANCE OF 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, HAS BEEN
NEGLECTED AND CONSTITUTES A PUBLIC NUISANCE PER SECTION 505.87 OF THE OHIO REVISED CODE. THE LIBERTY TOWNSHIP BOARD OF TRUSTEES ORDERS THE OWNERS TO ABATE THE
NUISANCE WITHIN SEVEN DAYS; AND IF SUCH NUISANCE IS NOT ABATED WITHIN SEVEN DAYS, THE LIBERTY TOWNSHIP BOARD OF TRUSTEES AUTHORIZES STAFF TO ABATE THE NUISANCE AND / OR
CONTRACT THE ABATEMENT AND ASSESS THE COST TO THE PROPERTY TAX DUPLICATE
RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that
WHEREAS, the Liberty Township Board of Trustees is authorized by Section 505.87 of the Ohio Revised Code to provide for the abatement, control or removal of vegetation and debris from land in the Township, if the board determines that the owner’s maintenance of that vegetation, garbage, refuse, or other debris constitutes a nuisance;
WHEREAS, the owners and all lien holders of record of the property located at 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, have been provided advance notice of the involved Board of Trustees’ meeting and that an opportunity to be heard on the matter would be provided at such time; and
WHEREAS, the Board of Trustees has determined that the owners’ maintenance of the property constitutes a nuisance and that the abatement of said nuisance is necessary to further the public health, safety and general welfare;
THEREFORE BE IT RESOLVED, that the Liberty Township Board of Trustees hereby approves this resolution to declare that the owners’ maintenance of 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, has been neglected and constitutes a public nuisance per Section 505.87 of the Ohio Revised Code. The Liberty Township Board of Trustees orders the owners to abate the nuisance within seven (7) days; and if such nuisance is not abated within seven (7) days, the Liberty Township Board of Trustees authorizes staff to abate the nuisance and / or contract the abatement and assess the cost to the property tax duplicate.
Liberty Township Resolution 2016-145
2/2
Trustee Farrell seconded the Resolution. The roll being called upon its adoption the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Resolution No. 2016-136: Strategic Economic Development Consulting Services
Resolution No. 2016-137: Leave Donation
Resolution No. 2016-138: Hire Career Firefighters
Resolution No. 2016-139: Amounts and Rates
Resolution No. 2016-140: New Appropriations
Resolution No. 2016-141: Street Lighting Assessments
Resolution No. 2016-142: Nuisance Abatements Assessment
Resolution No. 2016-143: Zoning Commission Schedule Modification
Resolution No. 2016-144: Medical Marijuan Moratorium
Resolution No. 2016-145: 4652 Aspen Drive Nuisance
TUESDAY SEPTEMBER 6, 2016 6400 PRINCETON ROAD
LIBERTY TOWNSHIP OH 45011
REGULAR MEETING
6:00 P.M. On Tuesday September 6, 2016 at 6:00 P.M., the Liberty Township Board of Trustees met this day for a regular meeting. Upon call of the roll, Mrs. Matacic – absent, Mr. Schramm – present, Mr. Farrell – present. Mr. Farrell led the Pledge of Allegiance.
APPROVE MINUTES Mrs. Quinlisk requested a motion to approve the Minutes from the Regular Meeting, August 16, 2016. Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING, AUGUST 16, 2016. Mr. Farrell seconded. The motion passed.
PAY BILLS Mrs. Quinlisk made a motion to pay bills. Mr. Schramm MOVED TO PAY BILLS AS PRESENTED. Mr. Farrell seconded. The motion passed. Mrs. Quinlisk presented the Fund Status and the Appropriation Status through September 1, 2016.
PUBLIC HEARING Street lighting request for the Trails and the Groves of Aspen subdivision for (39) lights. Mrs. Quinlisk presented the staff report. As this is a street lighting request in an established subdivision a notice has been sent to all residents informing each that the HOA has petitioned the Trustees to establish a street lighting district. The HOA has met the required standards in the ORC by having over 50% of residents agree to the street lighting district being created. Approximately $98.00 will be assessed on resident’s real estate bill beginning in 2017. Comments in Favor:
Alex Junker, 5136 Elm Leaf, is the Aspen Trails HOA President and looks forward to the Trustees support of this petition. Comments for Opposition: Clifford Ward, 5282 Aspen Valley, is against the creation and does not want the cost assessed on his property tax bill.
Minutes 9-06-2016 Page 2 Mrs. Quinlisk commented that the HOA has the ability to lower the HOA fees to offset the cost difference, but the Township cannot force them to do so. The Township is a pass through to pay the electric bill and does not receive extra revenue by providing this service. Comments Neutral to Proposal: No comments. Mr. Schramm MOVED TO CLOSE THE PUBLIC HEARING ON THE STREET LIGHTING REQUEST FOR THE TRAILS AND THE GROVES OF ASPEN SUBDIVISION FOR (39) LIGHTS. Mr. Farrell seconded. The motion passed. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ACCEPT THE STREET LIGHTING REQUEST FOR THE TRAILS AND THE GROVES OF ASPEN SUBDIVISION FOR (39) LIGHTS. (2016-135) Mr. Farrell seconded. The motion passed unanimously.
PUBLIC COMMENTS David Brown, Butler County Auditor’s Office, provided and update from the Auditor’s office. He stated the auditor’s office will again be able to return excess fees to local entities. He also stated that the County’s CAFR and PAFR Financial statements are available online.
BUSINESS ITEM
Requests for Requisitions over $2,500 No requisitions. Economic Development Ms. McKinney presented the Economic Development Report. Ms. McKinney requested a Resolution that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute the attached agreement with DeSmet Consulting for Economic Development Consulting Services for an amount not to exceed $6,600.00 from account #1000-110-360-0007. Mr. Schramm MOVED TO APPROVE A RESOLUTION THAT THE LIBERTY TOWNSHIP BOARD OF TRUSTEES HEREBY AUTHORIZES THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED AGREEMENT WITH DESMET CONSULTING FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES FOR AN AMOUNT NOT TO EXCEED $6,600.00 FROM ACCOUNT #1000-110-360-0007. (2016-136) Mr. Farrell seconded. The motion passed unanimously. Fire Department Chief Stumpf requested a Resolution to approve 124 hours of leave donation from Career Firefighters / Paramedics Jeffrey Heintz, Benjamin Lapensee, Joseph Miller, and James Montgomery and Lieutenants Chad Canupp and Jason Knollman to Lieutenant Cathleen Marksteiner effective September 6, 2016. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPROVE 124 HOURS OF LEAVE DONATION FROM CAREER FIREFIGHTERS / PARAMEDICS JEFFREY HEINTZ, BENJAMIN LAPENSEE, JOSEPH MILLER, AND JAMES MONTGOMERY AND LIEUTENANTS CHAD CANUPP AND JASON KNOLLMAN TO LIEUTENANT
Minutes 9-06-2016 Page 3 CATHLEEN MARKSTEINER EFFECTIVE SEPTEMBER 6, 2016. (2016-137) Mr. Farrell seconded. The motion passed. Chief Stumpf requested a Resolution to authorize Chief Stumpf to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 with an effective hire date of September 6, 2016. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE CHIEF STUMPF TO HIRE BENJAMIN DYKES AND JACOB OAKES AS CAREER FIREFIGHTERS / PARAMEDICS, STEP # 1 AT $52,619.84 WITH AN EFFECTIVE HIRE DATE OF SEPTEMBER 6, 2016. (2016-138) Mr. Farrell seconded. The motion passed. Fiscal Officer / Finance Department Mrs. Quinlisk presented the following Liquor Permit application:
1) Liquor Permit application for AV Nail Spa Liberty Incorporated DBA Anthony Vince Nail Spa, 7640 Gibson Street, Liberty Township, OH 45069.
2) Liquor Permit application for Milfield Restaurant Management LLC DBA Buffalo Wings and Rings, 6963 South Liberty Drive, Liberty Township, OH 45044.
3) Liquor Permit application for Walgreen Company DBA Walgreens 09520, 5011 Princeton Road, Liberty Township, Liberty Township, OH 45011.
Ms. Greis requested a Resolution to accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. (2016-139) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to authorize new appropriations. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE NEW APPROPRIATIONS. (2016-140) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to levy special assessments to pay for subdivision street lighting in Liberty Township. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO LEVY SPECIAL ASSESSMENTS TO PAY FOR SUBDIVISION STREET LIGHTING IN LIBERTY TOWNSHIP. (2016-141) Mr. Farrell seconded. The motion passed. Mrs. Greis requested a Resolution to assess two Liberty Township properties for nuisance abatements. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO ASSESS TWO LIBERTY TOWNSHIP PROPERTIES FOR NUISANCE ABATEMENTS. (2016-142) Mr. Farrell seconded. The motion passed. Services Department Mr. Plummer presented the Services Report. Mr. Plummer presented the following reminder:
Next Park Committee meeting will be held Tuesday, September 27, 2016 at 6:30 p.m. at Cherokee Park.
Minutes 9-06-2016 Page 4 Sheriff’s Department Lt. Dallman presented the Monthly Report. Zoning Department Mr. Behrman requested a Resolution to resolution to amend the established 2016 Zoning Commission meeting schedule and move the meetings to the 3rd Monday of each month and modify the submittal deadlines accordingly. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO RESOLUTION TO AMEND THE ESTABLISHED 2016 ZONING COMMISSION MEETING SCHEDULE AND MOVE THE MEETINGS TO THE 3RD MONDAY OF EACH MONTH AND MODIFY THE SUBMITTAL DEADLINES ACCORDINGLY. (2016-143) Mr. Farrell seconded. The motion passed. Mr. Behrman requested a Resolution imposing a moratorium of one year on the cultivation, processing, and retail sale of medical marijuana within Liberty Township Mr. Schramm MOVED TO APPROVE A RESOLUTION IMPOSING A MORATORIUM OF ONE YEAR ON THE CULTIVATION, PROCESSING, AND RETAIL SALE OF MEDICAL MARIJUANA WITHIN LIBERTY TOWNSHIP. (2016-144) Mr. Farrell seconded. The motion passed. Mr. Behrman requested a Resolution to declare that the owners’ maintenance of 4652 Aspen Drive, Parcel ID # D2020 108.000 016, has been neglected and constitutes a public nuisance per Section 505.87 of the Ohio Revised Code. The Liberty Township Board of Trustees orders the owners to abate the nuisance within seven (7) days; and if such nuisance is not abated within seven (7) days, the Liberty Township Board of Trustees authorizes staff to abate the nuisance and / or contract the abatement and assess the cost to the property tax duplicate. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO DECLARE THAT THE OWNERS’ MAINTENANCE OF 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, HAS BEEN NEGLECTED AND CONSTITUTES A PUBLIC NUISANCE PER SECTION 505.87 OF THE OHIO REVISED CODE. THE LIBERTY TOWNSHIP BOARD OF TRUSTEES ORDERS THE OWNERS TO ABATE THE NUISANCE WITHIN SEVEN (7) DAYS; AND IF SUCH NUISANCE IS NOT ABATED WITHIN SEVEN (7) DAYS, THE LIBERTY TOWNSHIP BOARD OF TRUSTEES AUTHORIZES STAFF TO ABATE THE NUISANCE AND / OR CONTRACT THE ABATEMENT AND ASSESS THE COST TO THE PROPERTY TAX DUPLICATE. (2016-145) Mr. Farrell seconded. The motion passed. Mr. Behrman presented the Zoning Report. Administration Ms. Bitonte presented the following reminders:
Regular Trustees Meeting on Tuesday, September 20th at 6:00 p.m. Events: Fall Festival on Saturday, September 24th.
TRUSTEE COMMENTS The Trustees would like to thank the staff for all their efforts in rehabbing the new facility for future meeting space.
Minutes 9-06-2016 Page 5
ADJOURNMENT
Mr. Schramm MOVED TO ADJOURN. Mr. Farrell seconded. The motion passed unanimously. _______________________ Mr. Farrell, President _______________________ Pamela Quinlisk, Fiscal Officer
RESOLUTION NO. 2016-135
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AUTHORIZE THE CREATION OF THE GROVES OF ASPEN TRAILS AND ASPEN TRAILS LIGHTING DISTRICT
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, the Aspen Trails Homeowners Association has requested that the Liberty Township Board of Trustees establish and facilitate a lighting district for The Groves of Aspen Trails and Aspen Trails Subdivision;
WHEREAS, the Groves of Aspen Trails and Aspen Trails Lighting District will be comprised of 39 lights covering 198 parcels;
WHEREAS, the Liberty Township Board of Trustees will activate the lighting district on January 1, 2017;
WHEREAS, the Liberty Township Board of Trustees will make all lighting district payments commencing January 1, 2017; and
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the creation of The Groves of Aspen Trails and Aspen Trails Lighting District with assessments starting in the 2017 calendar year.
Trustee Schramm moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President
2/2
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
RESOLUTION NO. 2016-136
RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED AGREEMENT WITH DESMET CONSULTING FOR STRATEGIC ECONOMIC DEVELOPMENT CONSULTING SERVICES
FOR $6,592.24 FROM ACCOUNT # 1000-110-360-0007
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, Caroline McKinney, Economic Development Director, requests the Liberty Township Board of Trustees authorize the Township Administrator to execute the attached agreement with DeSmet Consulting for Strategic Economic Development Consulting Services; and
WHEREAS, Liberty Township would pay $6,592.24 from account
#1000-110-360-0007;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute the attached agreement with DeSmet Consulting for Economic Development Consulting Services for an amount not to exceed $6,592.24 from account #1000-110-360- 0007.
Trustee Schramm moved to approve the resolution. Trustee Farrell seconded the motion. Upon call of the roll, the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, Sept. 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
absent
2/2
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of Sept. 2016.
__________________________ Pamela Quinlisk Fiscal Officer
Prepared for
Submitted by
-1-
SUMMARY Liberty Township is experiencing strong growth. In addition to the development of Liberty Center, a premier shopping, entertainment and dining destination, the township has attracted significant investments from Cincinnati Children’s, TriHealth and Christ Hospital. To build on this success and attract additional investments from BioHealth organizations, however, the township has identified the need for a strategic road map. This proposal outlines the framework that is necessary to effectively guide the development of the strategic road map as well as its various components. It is based on a proven model that DeSmet Consulting has used to help other economic development organizations as well as businesses successfully chart the course for their futures and achieve their growth objectives. Thank you for the opportunity to prepare this proposal. DeSmet Consulting is excited about the possibility of being a part of Liberty Township’s ongoing success.
PROPOSAL In order to develop the strategy road map, a two-phased approach is recommended. The first phase will consist of pre-work by DeSmet Consulting which will be followed by two facilitated strategic road map sessions with key stakeholders of Liberty Township. I. Pre-Work During the first phase of the consulting engagement, DeSmet Consulting will work with Liberty Township to collect existing competitive information and will conduct additional research. This includes researching and analyzing the value propositions of Liberty Township’s key competitors. This information will be summarized and presented during the strategy road map sessions. In addition, a workbook will be provided to attendees of the strategy road map sessions in advance so they will be prepared to share additional competitive intelligence during the sessions. II. Strategy Roadmap Sessions It is estimated that two six-hour sessions will be needed to complete the strategy road map and its components, a sample of which is on the following page. It is recommended that up to 10 stakeholders attend the sessions. DeSmet Consulting will facilitate each session to help guide the attendees through various exercises that will led to the creation of the strategy road map and Liberty Township’s value proposition. DeSmet Consulting will also prepare handouts for each session. The following topics will be discussed during the sessions:
Confidential & Proprietary
Define the targeted groups
Identify Liberty Township’s key strategies and tactics
Determine the individual departmental and organizational plans that will need to be developed and executed
Session 2:
Define Liberty Township’s vision, mission, values and value proposition
After the sessions are completed, DeSmet Consulting will compile the information and present the strategy road map during a separate two-hour meeting with the stakeholders.
SAMPLE STRATEGY ROADMAP
Value Proposition
Preparation of attendee workbook
12 $85.00 $1,020
Strategy Road Map
Deliver the presentation to attendees
25 $85.00 $2,125
Expenses Three trips (606 miles total) to Liberty Township from Columbus to facilitate the sessions and present the final map (billed at $.54/mile)
Driving time
$510.00 $60.00
ESTIMATED TOTAL $6,592.24 Please note: Actual vs. estimated costs will be billed. Payment terms are net 30 days. DeSmet Consulting agrees that it will not invoice Liberty Township more than the estimated cost without written consent from the township.
RESOLUTION NO. 2016-137
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO APPROVE 124 HOURS OF LEAVE DONATION FROM CAREER FIREFIGHTERS / PARAMEDICS JEFFREY HEINTZ, BENJAMIN
LAPENSEE, JOSEPH MILLER, AND JAMES MONTGOMERY AND LIEUTENANTS CHAD CANUPP AND JASON KNOLLMAN TO LIEUTENANT
CATHLEEN MARKSTEINER EFFECTIVE SEPTEMBER 6, 2016
RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that
WHEREAS, Liberty Township Fire Chief Paul Stumpf requests the Liberty Township Board of Trustees approve 124 hours of leave donation to Lieutenant Cathleen Marksteiner; and
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby approves 124 hours of leave donation from the following full- time employees to Lieutenant Cathleen Marksteiner effective September 6, 2016.
217 Chad Canupp 24 hours sick time 210 Jeffrey Heintz 12 hours sick time 215 Jason Knollman 12 hours sick time 208 Benjamin Lapensee 24 hours sick time 218 Joseph Miller 12 hours sick time 238 James Montgomery 40 hours sick time
Trustee Schramm moved to approve the resolution. Trustee Farrell
seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-137
2/2
Adopted: Tuesday, Sept. 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AUTHORIZE THE FIRE CHIEF TO HIRE BENJAMIN DYKES AND JACOB OAKES AS A CAREER FIREFIGHTERS /
PARAMEDICS, STEP # 1 AT $52,619.84 PER YEAR WITH AN EFFECTIVE HIRE DATE OF SEPTEMBER 6, 2016
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that
WHEREAS, Liberty Township Fire Chief Paul Stumpf requests that the Board of Trustees authorize him to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 per year with an effective hire date of September 6, 2016;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes Chief Stumpf to hire Benjamin Dykes and Jacob Oakes as Career Firefighters / Paramedics, Step # 1 at $52,619.84 with an effective hire date of September 6, 2016.
Trustee Schramm moved to approve the resolution. Trustee Farrell
seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, Sept. 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
absent
2/2
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September 2016.
__________________________ Pam Quinlisk Fiscal Officer
RESOLUTION NO. 2016-139
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED
BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR
Ohio Revised Code Sections 5705.34 & 5705.35
The Board of Trustees of Liberty Township, Butler County, Ohio, met for a
Regular Meeting the sixth day of September, 2016 at the Township Administration Building, 7162 Liberty Centre Drive, Suite A, with the following members present: Trustees Farrell and Schramm.
Trustee Schramm moved the adoption of the following Resolution:
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1, 2017;
WHEREAS, the Budget Commission of Butler County, Ohio has certified its action thereon to the Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without, and what part within the ten mill tax limitation;
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and
BE IT FURTHER RESOLVED that there be and is hereby levied on the tax
duplicate of said Township the rate of each tax necessary to be levied within and without the ten mill limitations as follow:
Liberty Township Resolution 2016-139
SCHEDULE A
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION, AND COUNTY AUDITOR’S ESTIMATED TAX RATES
FUND
COUNTY AUDITOR’S ESTIMATE OF TAX
RATE TO BE LEVIED
CEMETERY FUND
LIGHTING FUND
ROAD DISTRICT FUND
PARK LEVY FUND
SPECIAL ASSESSMENT BOND FUND
Liberty Township Resolution 2016-139
FUND
(Carry to Schedule A)
MAXIMUM RATE AUTHORIZED TO
BE LEVIED
GENERAL FUND: Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
Current expense levy authorized by voters on , 20 not to exceed years
TOTAL GENERAL FUND OUTSIDE 10 MILL LIMITATION 0.00 0.00
SPECIAL LEVY FUNDS: Levy authorized by voters on 11/02, 1999 (FIRE) not to exceed CONT years, 1999-N
1,700,000.00 3.00
Levy authorized by voters on 11/05, 2002 (FIRE & EMS) not to exceed CONT years, 1993-N (97/2001) REI (2002/2006) RE (2010)
3,200,000.00 4.00
Levy authorized by voters on 11/07, 2014 (POLICE) not to exceed 5 years.
2,400,000.00 3.00
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Levy authorized by voters on , 20 not to exceed years.
Liberty Township Resolution 2016-139
4/5
RESOLVED that the Fiscal Officer of this Board be, and she is hereby directed to certify a copy of this Resolution to the County Auditor of said County.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
CERTIFICATE OF COPY
ORIGINAL ON FILE The State of Ohio, Butler County, ss. I, Pamela Quinlisk, Fiscal Officer for Liberty Township, Butler County, Ohio, and in whose custody the Files and Records of said Board of Township Trustees are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original Resolution Number 2016-139, now on file with said Board, that the foregoing has been compared by me with said original document and that the same is a true and correct copy thereof. Witness my signature, this 6th day of September, 2016.
__________________________ Pamela Quinlisk, Fiscal Officer Liberty Township, Butler County, Ohio
NOTE: A copy of this Resolution must be certified to the County Auditor before the first day of October in each year, or at such later date as may be approved by the Board of Tax Appeals.
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. (BOARD OF TOWNSHIP TRUSTEES) ADOPTED: Tuesday, September 6, 2016 FILED: __________________________ __________________________ Township Fiscal Officer Butler County Auditor __________________________ Butler County Deputy Auditor
RESOLUTION NO. 2016-140
RESOLUTION TO AUTHORIZE NEW APPROPRIATIONS
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the following new appropriations:
General Fund:
1) $10,000.00 to 1000-110-323 (Repairs and Maintenance – Admin)
2) $200.00 to 1000-120-352 (Water and Sewage) 3) $6,600.00 to 1000-110-360-0007 (Contracted Services – EDD)
Gasoline Tax Fund:
1) $500.00 to 2021-330-430 (Small Tools and Minor Equipment)
Road and Bridge Fund: 1) $200.00 to 2031-330-322 (Garbage and Trash Removal) 2) $550.00 to 2031-330-360-0010 (Contracted Services –
Uniforms)
Fire Fund:
BCSO)
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the new appropriations as listed above.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-140
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6h day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO LEVY SPECIAL ASSESSMENTS TO PAY FOR SUBDIVISION STREET LIGHTING IN LIBERTY TOWNSHIP
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that WHEREAS, the Liberty Township Board of Trustees has the authority to
assess the expense of maintaining the street lights in two equal annual installments in the same manner and times as the taxes are paid and collected in accordance with O.R.C. § 515.08;
WHEREAS, the Liberty Township Board of Trustees will assess property
owners one hundred percent (100%) for the expense incurred in the maintenance of the street lights, not in excess of the special benefits resulting thereto from such lighting, in accordance with O.R.C. § 515.08;
WHEREAS, the boundaries of the said unincorporated districts and said
assessments shall be certified to the Butler County Auditor by certifying a copy of this resolution, in which the Auditor shall annually place upon the tax duplicate for collection in equal annual installments of said assessments for that year pursuant to O.R.C. § 515.11; and
WHEREAS, the assessments, when collected, shall go into the treasury of
the township and used by the Board of Trustees, thereof, only for the said purpose in which they are levied pursuant to O.R.C. § 515.11;
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby authorizes the assessment of the following lighting districts on the property tax duplicate (attachment).
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-141
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION
This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Yankee Estates 27006
Sunrise Stables/MeadLogsdon 27008
Cedarbrook Sec 7A 27089
Cedarbrook Sec 7B 27090
Cedarbrook Sec 8 27091
Cedarbrook Sec 9 27092
Estates/ Hawthorne Hills Ph 1 27095
Falling Water Sec 3A &4B,5 27096
Libertys Falling Water Sec 3B 27097
Frances Manor Sec 1 27098
Kyle Station Meadow Sec 7 27099
Meadow Breeze Estates 27125
Reserves at Elks Pointe Sec 1 27129
Summerlin Sec 5 27130
Summerlin Sec 5B 27131
Knolls/Liberty Estates Sec 1 27133
Knolls/Liberty Reserve Sec 1 27134
Knoll/Liberty Reserves Sec 2 27135
The Reserves 27136
The Sanctuary 27137
Hunting Creek Sec #1 27140
Hunting Creek #2 27141
Liberty Township Resolution 2016-141
Wynds of Liberty Sec 2A 27151
Wynds of Liberty Sec 1 27152
Logsdon Sec 7 27155
Stonehenge Sec 1 27158
Wynds of Liberty Sec 2C 27161
Hunting Creek Sec 6 27162
Arborcrest Sec 9A 27163
Reserves of Liberty II 27166
Logsdon Sec 6 27167
Arborcrest Sec 9B 27168
Country Oaks Sec 1 27171
Ryan Acres 27172
Kyle Station Mdw Sec 2 Ph 1 27177
Kyles Station Mdw Sec 2 Ph 2 27178
Hughes Woods Sec 2 27179
Cedarbrook Sec 1 27185
Greystone Sec 6 27191
Ravenwood 27194
Trails of 4 Bridges 4/2F 27203
Trails of 4 Bridges 5A 27204
Trails of 4 Bridges Ph 6 27205
Elk Run Subdivision 27206
Stonehenge Phase II 27222
Kyles Station Meadow Sec 3 27227
Reserves of Liberty Sec 3 27228
Trails of Liberty Sec 1 27229
Kyles Meadows #1 27230
Arborcrest Sec 10 27233
Cherokee Est Sec 2 Blk A 27237
Four Bridges Sec 3B 27238
Hughes Woods Ln 27239
Kyles Station Meadow Sec 4 27242
Lexington Manor 27243
Providence Meadows 27244
Bluff at Hawthorne Hills 3A 27250
Bridle Pass 27251
Greystone #7 27256
Hughes Woods Sec 3 27258
Kyles Station Meadows Ph 5 27259
Liberty Farms 27260
Woods @ Panther Run 27264
Country Oaks Phase 2B 27266
Four Bridges 10D 27267
Allen Estates Sec 2B 27270
Cedarbrook Sec 4A 27271
Cedarbrook Sec 4B 27272
Cedarbrook Sec 6 27273
Greystone Sec 6C 27277
Logsdon Wood Sec 3 27279
Summerlin Sec 4 27280
Hawthorne Hill Sec 1B 27283
Bluffs Hawthorne Hill Sec 3B 27284
Country Oaks Sec 2 27285
Carriage Hill 1,1A,2 Winding creek 27286
Cedarbrook Sec 5 27287
Fall Wat 4A/Sugar Maple Run 27370
Knolls/Liberty Estates Sec 2 27371
Lanes Landing 1 & 2 27372
Meadows/Aspen Trls Sec 4A 27373
Meadows/Aspen Trls Sec 4B 27374
Knolls/Liberty Reserve Sec 3 27482
Trails 4 Bridges 5B 27483
Liberty Township Resolution 2016-141
Meadows of Aspen Trails 4c/7 27495
Carriage Hill Section 3 27496
Carriage Hill Section 4 27497
Carriage Hill Sec 5 27498
Carriage Hill 6A Winding Creek Bl 27499
Carriage Hill 6B 27500
Lanes Landing 3 27505
Aspen Trails Section 4 27507
Carriage Hill Sec 8 27508
Carriage Hill Section 9 27509
Kyles Station Meadows 9 27512
Harbour Towne Park Sec 2 27514
Carriage Hill Section 10 New
Turnbridge Subdivision Section 1 New
Turnbridge Subdivision Section 2 New
Windsor Estates Sec 3 Blk A&B New
Trails of Four Bridges Section 7C New
Harbour Towne Park Section 4 New
Windsor Estates Section 4 New
Harbour Towne Park 3 New
Lanes Landing Section 4 New
Estates of Hawthorne Hills Phase 2B New
Aspen Trails Section 5 block A&B New
RESOLUTION NO. 2016-142
RESOLUTION TO ASSESS TWO (2) LIBERTY TOWNSHIP
PROPERTIES FOR NUISANCE ABATEMENTS
RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that
WHEREAS, the Liberty Township Board of Trustees has the authority to
assess the expense of the abatement, control, or removal of vegetation and debris pursuant to O.R.C. § 505.87;
WHEREAS, the Liberty Township Board of Trustees will assess property
owners one hundred percent (100%) for the expense incurred in the abatement, control or removal of vegetation and debris in accordance with O.R.C. § 505.87;
WHEREAS, Rick Plummer, Liberty Township Services Director and Bryan
Behrmann, Liberty Township Zoning Director, assert that the maintenance on the properties have been completed; and
WHEREAS, the Liberty Township Board of Trustees has decided that if the
assessed amount is less than $ 300.00 it will be collected in a single (1) year, if the assessed amount is between $ 300.00 and $ 900.00 it will be distributed evenly in three (3) years, and if the assessed amount is over $ 900.00 it will be distributed evenly in five (5) years;
THEREFORE BE IT RESOLVED that the Liberty Township Board of
Trustees hereby authorize the assessment of the following properties for the amount shown on the property tax duplicate;
PARCEL NUMBER RESOLUTION
NUMBER STREET NUMBER
D2020 043.000 034 2016-096 4998 Long Drive $ 119.75 1
D2020 039.000 015 2016-086 4260 Shafor Road $ 154.75 1
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-142
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO AMEND THE ESTABLISHED 2016 ZONING COMMISSION
MEETING SCHEDULE AND MOVE THE MEETINGS TO THE 3RD MONDAY OF EACH MONTH AND MODIFY THE SUBMITTAL DEADLINES ACCORDINGLY
RESOLVED by the Board of Trustees of Liberty Township, Butler County,
Ohio, that
WHEREAS, on December 29, 2015, the Board of Trustees established the 2016 Zoning Commission Meeting Schedule and Submittal Deadlines with Trustee Resolution 2015-205;
WHEREAS, the Zoning Commission currently conducts their meetings on
the 1st Monday of each month and the Butler County Planning Commission currently conducts their meetings on the 2nd Tuesday of each month;
WHEREAS, upon evaluating the zone change process, it was discovered
that by moving the Zoning Commission meetings to the 3rd Monday of each month it would significantly reduce the amount of time that is necessary to navigate through the required process due to the timing with the Butler County Planning Commission meeting;
WHEREAS, Bryan Behrmann, Director of Planning & Zoning, requests
approval to amend the established 2016 Meeting Schedule to move the Zoning Commission meetings to the 3rd Monday of each month and amend the submittal deadlines accordingly;
THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the amended 2016 Zoning Commission meeting schedule, as attached.
Trustee Farrell seconded the Resolution. The roll being called upon its adoption the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-143
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2nd day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Liberty Township Zoning Commission Meeting Schedule for 2016
The Zoning Commission Meetings are conducted on the 3rd Monday of each month
at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m.
Submittal Deadline Meeting Date
December 11, 2015 January 4, 2016
January 8, 2016 February 1, 2016
February 12, 2016 March 7, 2016
March 11, 2016 April 4, 2016
April 8, 2016 May 2, 2016
May 13, 2016 June 6, 2016
June 10, 2016 July 6, 2016*
July 8, 2016 August 1, 2016
August 19, 2016 September 7, 2016*
September 16, 2016 October 17, 2016
October 18, 2016 November 21, 2016
November 18, 2016 December 19, 2016
December 16, 2016 January 16, 2017
* Please note that the meeting date is on a Wednesday due to a holiday
Dates in red are on the 3rd Monday of the Month
RESOLUTION NO. 2016-144
Board of Trustees, Liberty Township Butler County, Ohio
A RESOLUTION IMPOSING A MORATORIUM OF ONE YEAR ON THE CULTIVATION, PROCESSING, AND RETAIL SALE OF MEDICAL
MARIJUANA WITHIN LIBERTY TOWNSHIP
WHEREAS, Ohio House Bill 523 passed both houses of the Ohio state
legislature, was signed into law by Governor John Kasich, and becomes effective September 8, 2016; and;
WHEREAS, new Chapter 3796 of the Ohio Revised Code establishes a medical
marijuana control program within the department of commerce and the state board of pharmacy, which shall provide for the licensure of medical marijuana cultivators and processors, the licensure of laboratories that test medical marijuana, and the licensure of retail dispensaries and the registration of patients and their caregivers; and
WHEREAS, for the purposes of this Resolution, the definitions of “cultivators,” "processors," and "retail dispensaries" are given the same definitions as those found in House Bill 523 and Chapter 3796 of the Ohio Revised Code, which Chapter is effective September 8, 2016; and
WHEREAS, Section 3796.03 of the Ohio Revised Code instructs the department of commerce to adopt rules establishing standards and procedures for the medical marijuana control program within one year after the effective date of that Section; and
WHEREAS, Section 3796.29 of the Ohio Revised Code authorizes a township board of trustees to adopt a resolution limiting the number of, or entirely prohibiting, cultivators, processors, or retail dispensaries licensed under Ohio Revised Code Chapter 3796 within the unincorporated territory of the township; and
WHEREAS, the Liberty Township Board of Trustees seeks time to study whether to limit or entirely prohibit the cultivation, processing and/or retail dispensing of medical marijuana; or, alternatively, to develop and implement regulations regarding the possible location and operation of medical marijuana-related businesses within Liberty Township, including medical marijuana-related cultivators, processors, and retail dispensaries; and
WHEREAS, Township staff require additional time to review and make recommendations on zoning, prohibition and/or limitations of medical marijuana so that any necessary regulations conform to goals of the Liberty Township Board of Trustees and help ensure the public peace, health, safety, and welfare of its citizens; and
Liberty Township Resolution 2016-144
2/3
WHEREAS, a moratorium of one (1) year on the authorization or establishment of any medical marijuana-related businesses in Liberty Township will allow the Board of Trustees and Township staff time to accomplish the Township’s goals and help ensure the public peace, health, safety, and welfare of its citizens.
NOW THEREFORE, BE IT RESOLVED, by the Board of Trustees of Liberty Township, Butler County, State of Ohio: SECTION 1. That pursuant to its powers under House Bill 532, Ohio Revised Code Section 3796.29, and Ohio Revised Code Chapter 504, the Liberty Township Board of Trustees hereby establishes a moratorium of one (1) year with respect to the authorization or establishment of any medical marijuana-related businesses within Liberty Township, including but not limited to medical marijuana-related cultivators, processors, or retail dispensaries.
SECTION 2. For the duration of this moratorium, Township staff are prohibited
from issuing or processing any permits or approvals for any medical marijuana-related businesses such as medical marijuana-related cultivators, processors, or retail dispensaries within Liberty Township.
SECTION 3. The Board of Trustees directs the Township staff and the Law
Director to investigate and review the implementation of House Bill 532 and Chapter 3796 of the Ohio Revised; Township staff will then make a recommendation to the Board of Trustees with respect to regulations regarding the cultivation, processing, and retail dispensing of medical marijuana.
SECTION 4. It is found and determined that all formal actions of the Board of Trustees concerning and relating to the passage of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board of Trustees and of any of its committees that resulted in formal action were in meetings open to the public in compliance with all legal requirements, including 121.22 of the Ohio Revised Code.
SECTION 5. That the Board by a majority vote hereby dispenses with the requirement that this Resolution be read on two separate days, pursuant to Section 504.10 of the Ohio Revised Code, and hereby authorizes the adoption of the Resolution upon its first reading.
SECTION 6. This Resolution shall take effect on the earliest date permitted by law.
Trustee Farrell seconded the Resolution. The roll being called upon its
adoption the vote resulted as follows: Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Liberty Township Resolution 2016-144
Adopted: Tuesday, September 6, 2016 ______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Board of Trustees, Liberty Township Butler County, Ohio
RESOLUTION TO DECLARE THE OWNERS’ MAINTENANCE OF 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, HAS BEEN
NEGLECTED AND CONSTITUTES A PUBLIC NUISANCE PER SECTION 505.87 OF THE OHIO REVISED CODE. THE LIBERTY TOWNSHIP BOARD OF TRUSTEES ORDERS THE OWNERS TO ABATE THE
NUISANCE WITHIN SEVEN DAYS; AND IF SUCH NUISANCE IS NOT ABATED WITHIN SEVEN DAYS, THE LIBERTY TOWNSHIP BOARD OF TRUSTEES AUTHORIZES STAFF TO ABATE THE NUISANCE AND / OR
CONTRACT THE ABATEMENT AND ASSESS THE COST TO THE PROPERTY TAX DUPLICATE
RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that
WHEREAS, the Liberty Township Board of Trustees is authorized by Section 505.87 of the Ohio Revised Code to provide for the abatement, control or removal of vegetation and debris from land in the Township, if the board determines that the owner’s maintenance of that vegetation, garbage, refuse, or other debris constitutes a nuisance;
WHEREAS, the owners and all lien holders of record of the property located at 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, have been provided advance notice of the involved Board of Trustees’ meeting and that an opportunity to be heard on the matter would be provided at such time; and
WHEREAS, the Board of Trustees has determined that the owners’ maintenance of the property constitutes a nuisance and that the abatement of said nuisance is necessary to further the public health, safety and general welfare;
THEREFORE BE IT RESOLVED, that the Liberty Township Board of Trustees hereby approves this resolution to declare that the owners’ maintenance of 4652 ASPEN DRIVE, PARCEL ID # D2020 108.000 016, has been neglected and constitutes a public nuisance per Section 505.87 of the Ohio Revised Code. The Liberty Township Board of Trustees orders the owners to abate the nuisance within seven (7) days; and if such nuisance is not abated within seven (7) days, the Liberty Township Board of Trustees authorizes staff to abate the nuisance and / or contract the abatement and assess the cost to the property tax duplicate.
Liberty Township Resolution 2016-145
2/2
Trustee Farrell seconded the Resolution. The roll being called upon its adoption the vote resulted as follows:
Trustee Schramm, yes Trustee Farrell, yes Trustee Matacic, absent
Adopted: Tuesday, September 6, 2016
______________________________ Tom Farrell, President ______________________________ Christine Matacic, Vice President ______________________________ Steve Schramm, Trustee
AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 6th day of September, 2016.
__________________________ Pamela Quinlisk Fiscal Officer
absent
Resolution No. 2016-136: Strategic Economic Development Consulting Services
Resolution No. 2016-137: Leave Donation
Resolution No. 2016-138: Hire Career Firefighters
Resolution No. 2016-139: Amounts and Rates
Resolution No. 2016-140: New Appropriations
Resolution No. 2016-141: Street Lighting Assessments
Resolution No. 2016-142: Nuisance Abatements Assessment
Resolution No. 2016-143: Zoning Commission Schedule Modification
Resolution No. 2016-144: Medical Marijuan Moratorium
Resolution No. 2016-145: 4652 Aspen Drive Nuisance
