PCC RDA CONSER Standard Record (CSR)

in RDA instruction number orderPart 1 of 3

Presented by UC BerkeleySpring 2014

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Learning Objectives

• Apply the CSR (PCC Core) and UC Berkeley Policy Statements to describe textual serials and integrating resources (non-rare) in several formats: print, online, tangible electronic, microform

• Distinguish substantive differences between AACR2 rules/AACR2 version of CCM & CSR and RDA instructions (plus local guidelines) for PCC Core elements

• Exercise appropriate judgment when reviewing and editing existing copy for the local catalog

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Training Overview

• Day 1 (today): CONSER/PCC Core elements in RDA Chapters 1-2

• Day 2: CONSER/PCC Core elements in RDA Chapters 3-end

• Day 3: making changes/working with copy

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Acronyms

CSR =LC-PCC PS =

UCB PS =IR =

P/N =

CCM =

CONSER Standard RecordLibrary of Congress–Program for Coop. Cat. Policy Statement (RDA equiv. of LCRI)UC Berkeley Policy Statement (local policy)integrating resourceprovider-neutral (PCC guidelines for cataloging online resources available from multiple providers)CONSER Cataloging Manual

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More Acronyms

AAP =

WEMI =

PFC =

COEP =

Authorized Access Point (RDA equiv. of “heading”)Work, Expression, Manifestation, Item (FRBR Group 1 entities)Person, Family, Corporate body (FRBR Group 2 entities)Concept, Object, Event, Place (FRBR Group 3 entities)

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PCC/CONSER Documentation

• Currently in force–CONSER Standard Record (CSR) Metadata

Application Profile–Provider-Neutral E-Resource guide– sort of: RDA Cataloging Checklist–BIBCO Standard Record (BSR)

for applicable PCC Core elements of any non-textual serials & IRs

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PCC/CONSER Documentation

• Being revised for RDA as we speak–CONSER Cataloging Manual (CCM)

8 revised modules already published in Cataloger’s Desktop; others underway

• Planned to be revised for RDA–CONSER Editing Guide (CEG)

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8Image courtesy of Steve Shadle @ UCB

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RDA Toolkit organization:refresher

• Sect. 1: Manifestation and Item (MI)• Sect. 2: Work and Expression (WE) (including

AAPs (and authority records) for works and expressions)• Sect. 3: Person, Family, Corporate Body (PFC)

(FRBR Group 2): AAPs and authority records• Sect. 4: Concept, Object, Event, Place (COEP)

(FRBR Group 3): AAPs and authority records• Sect. 5: Primary Relationships (relationship of a

resource to itself at various WEMI levels)

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RDA Toolkit organization:refresher cont’d

• Sect. 6: Relationships to PFCs (i.e. making “name entries”)

• Sect. 7: Relationships to COEPs (i.e. assigning subject headings)

• Sect. 8: Relationships between WEMIs (relationship of a resource to a separate resource)

• Sect. 9: Relationships between PFCs (elements for name authority records)

• Sect. 10: Relationships between COEPs (elements for subject authority records)

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RDA Toolkit organization:refresher cont’d

• Appendices – a few key ones–A: Capitalization– I: Relationship Designators: resource to PFC

(for use with Chapters 18-22)– J: Relationship Designators: resource to

resource (for use with Chapters 24-28)

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A walk through the CSR

• Mainly for serials; IRs mentioned in passing• Most but not all listed elements are Core;

be sure to read Notes• Will look at elements or instructions not in

CSR: very important and/or very different from AACR2

• In RDA instruction order because MARC is going away

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Old CSR, New CSR

• “Old” CSR = AACR2 version– Introduced in 2007– Anticipated some RDA changes, e.g.:• Fewer required elements (i.e. fields)• Appendix B (abbreviations) optional for some elements

• “New” CSR = RDA version– Very similar to the AACR2 version

• Familiarity with the old → head start on the new

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Significant Differences,Frequently Encountered

• Numbering:– Numerals are not transcribed, rest of numbering is

transcribed– No more abbreviations

• Publication (etc.) statement(s):– Transcribe data as it appears– Sources of information– Multiple statements for different kinds of data

• cont’d…@ UCB

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Significant Differences,Frequently Encountered cont’d

• Notes:– No longer required to justify “added entries”– Prefer machine-actionable data

• MARC 33X fields replace GMD• AAP for the work (i.e. “main entry”) must be

unique– This requirement went away with the Old CSR,

now it’s back

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Significant Differences,Less Frequently Encountered

• Edition statement– Transcribe as it appears

• AAP for language editions– Treat the same as translations in AAP (“heading”)

• Compilation of expressions– Need analytical AAPs (title or name/title “added

entries”)

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Getting Started:Is it a serial? Is it an IR?

• No change from AACR2• Is it a serial?– successive parts– usually bears numbering– no predetermined conclusion

• Is it an integrating resource?“A resource that is added to or changed by means of updates that do not remain discrete but are integrated into the whole.”

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Getting Started:When might a separate record be needed?

• Supplements, issued in parts, reprints, etc.– no change from AACR2– see LC-PCC PS 0.0, section “Determining Number

of Records”• Changes in descriptive or identifying elements– see RDA 1.6– cont’d on next 2 slides…

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Changes Requiring a New DescriptionRDA 1.6

• Serials: RDA 1.6.2– Mode of issuance– Carrier characteristics (i.e. format/physical

medium)– Major change in title proper– Responsibility – when name of PFC is part of AAP

for the work– Edition statement signifying significant change in

scope or coverage

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Changes Requiring a New DescriptionRDA 1.6

• Integrating Resources: RDA 1.6.3– Mode of issuance– Media type– Re-basing– Edition statement signifying significant change in

scope or coverage

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Basis for Identification of the ResourceRDA 2.1

• No change from AACR2• Serials: RDA 2.1.2.3, CCM 3.1– If issues are numbered: choose issue with

the lowest number– If issues are unnumbered: choose issue with

the earliest issue date• Integrating Resources: RDA 2.1.2.4–Choose the current iteration (i.e. latest)

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TranscriptionRDA 1.7

• Capitalization: RDA 1.7.2– Prefer Appendix A– Other guide/standard or “take what you see”

acceptable in copy• Punctuation: RDA 1.7.3– Transcribe as it appears, except when it separates

elements on the source• Diacritical Marks: RDA 1.7.4– Follow UCB PS 1.7.4: do not add when not present

in source, except when necessary and known@ UCB

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Transcription cont’dRDA 1.7

• Abbreviations: RDA 1.7.8– Transcribe as found; do not abbreviate when

not abbreviated in source• Inaccuracies: RDA 1.7.9– Transcribe as found, unless specific instruction

for element says otherwise– BIG EXCEPTION for serials and IRs: for title

proper, correct obvious errors; make a note indicating how title actually appears on source

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Numbers/NumeralsRDA 1.8

• Record numerals as they appear (UCB PS 1.8.2); record words as numerals (RDA 1.8.3)

• RDA 1.8 applies to many elements that are used in serials cataloging; see list at RDA 1.8.1For any serial/series numbering:– “Term” part is transcribed per 1.7– “Number” part is recorded per 1.8

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Numbers/NumeralsRDA 1.8

• Examples:

On source: VOLUME I, NUMBER 1Record as: Volume I, number 1

On source: Sexto TomoRecord as: 6.o tomo

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Facsimiles and ReproductionsRDA 1.11

• For microform reproductions only: continue to follow LCRI 11–Describe the original; include details of the

reproduction in a note (MARC 533)• For other formats, best practices are still being

worked out

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Sources of Information: Preferred SourceRDA 2.2.2

• Print, or any facsimile reproduction in any format: apply 2.2.2.2– First choice: title page– If no title page, then hierarchy of choices

a) cover or jacketb) captionc) mastheadd) colophon

– If still no title, look at any other source within the resource

– Do not use square brackets@ UCB

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Sources of Information: Preferred Sourcecont’d – RDA 2.2.2

• Non-print (e.g. electronic, microform)–When there are page images, apply 2.2.2.2– Otherwise, apply 2.2.2.4• Example: CD-ROM – hierarchy of choices

a) printing or label on disc surfaceb) textual content that presents a titlec) container or accompanying material issued with

the resourced) any other source forming part of the resource

– Do not use square brackets

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Sources of Information: Preferred Sourcecont’d – RDA 2.2.2

• Serials: Retrospective cataloging: LC-PCC PS 2.2.2/CCM 3.2.3 – no change from AACR2–Choose a stable title, even if from a less-

preferred source– If the title page is added to or dropped from

issues, treat the resource as lacking a title page

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Sources of Information: Other SourcesRDA 2.2.4

• When to apply? When information does not appear within the resource for listed elements

• Look at in this order:a) accompanying material not part of the resourceb) other published descriptions (e.g. Amazon.com)c) container not issued with the resourced) any other source (e.g. DLB, email from publisher)

• When applying, use square brackets (LC-PCC PS 2.2.4)

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Recording TitlesRDA 2.3.1.4

• UCB PS 2.3.1.4: may abridge a long title if it can be abridged without loss of essential information (see RDA 2.3.1.4 Optional Omission)–Doesn’t come up often with serials & IRs–May be better not to abridge in some cases

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Recording Titles cont’dRDA 2.3.1.4

• Exceptions to basic instruction– Inaccuracies: must correct any obvious,

inadvertent errors in title proper (no change from AACR2); may give erroneous title as a variant title as in RDA 2.17.2.4245 00 $a Housing starts246 1_ $i Title appears on v. 1, no. 1 as: $a Housing sarts

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Recording Titles cont’dRDA 2.3.1.4

• Exceptions to basic instruction cont’d– Date, name, number, etc., that varies from

issue to issue: omit and use mark of omission• Change from AACR2: use mark of omission

anywhere within title (e.g. even at the beginning)On source: 2005/06 End of Session ReportRDA: Record as:245 10 $a ... end of session report

AACR2: 245 10 $a End of session report

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Title ProperRDA 2.3.2

• Means the same thing in RDA as in AACR2• No change from AACR2, except:– transcribe as it appears per RDA 1.7–hierarchy of choices when title page lacking

per RDA 2.2.2.2• Remember exceptions for retrospective

cataloging: LC-PCC PS 2.2.2/CCM 3.2.3 – may choose a different preferred source

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Title in More Than One FormRDA 2.3.2.5

• See Exception: when title appears as both initialism/acronym and spelled-out form, choose spelled-out form as title proper– Record initialism/acronym as variant title, not other

title informationOn source: Linguistics and language behavior abstracts (LLBA)Record as:245 00 $a Linguistics and language behavior abstracts246 1_ $a LLBA

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Parallel Title ProperRDA 2.3.3

• Reminders:–May take from any source within the resource–May take from a source outside the resource

IF that’s where the title proper was taken from• Must record in 246

245 00 $a Shi chao246 11 $a Poetry waves

• Generally do not also record in 245$b (OK to accept in copy)

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Other Title InformationRDA 2.3.4

• Not actually PCC Core; see CSR “Notes”• If included, must be taken from same source as

title proper– If it’s not on the same source as title proper, then

it’s not other title information• NEVER supply (other than for cartographic and

moving image resources)– If descriptive information is needed, give it as a note500 __ $a Proceedings of the conference.

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Variant TitleRDA 2.3.6

• Record any “that a user might reasonably consider to be the title”

• Can be taken from any source, even outside the resource

• UCB PS 2.3.6.3: follow “Best Practices” sections of LC-PCC PS 2.3.6.3 (e.g. spelling out abbreviations, symbols, numerals, etc.)

• cont’d…

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Variant Title cont’dRDA 2.3.6

• Also record:– Initialism/acronym when spelled-out version is

recorded as title proper– Erroneous title appearing on source when

corrected title is recorded as title proper (construct as note with $i)

– P/N guidelines: any provider-specific title variants246 1_ $i Issues from some providers have title: $a {Title}

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Earlier Title ProperRDA 2.3.7

• Serials: use only for online serials where the title proper changes and all evidence of the earlier title is removed (LC-PCC PS 2.3.7.3)

• IRs: use whenever the title proper changes; record current title as title proper and move superseded title to earlier title proper (RDA 2.3.2.12.3)

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Later Title ProperRDA 2.3.8

• No change from AACR2• For serials only, not IRs• Record minor title changes–No change from AACR2 in how major and

minor title changes are defined or treatedAACR2 21.2C2 = RDA 2.3.2.13

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Abbreviated TitleRDA 2.3.10

• Not actually PCC Core• Accept if found in copy and correctly recorded

210 0_ $a Eur. j. glass sci. technol., B Phys. chem. glasses $b (Print)245 00 $a European journal of glass science and technology. $n Part B, $p Physics and chemistry of glasses.

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Statement of ResponsibilityRelating to Title Proper – RDA 2.4.2

• Not actually PCC Core• Responsible PFCs not always named• Often not the same over the life of the resource• Alternatives to using s.o.r.:– Issuing body note– AAP with relationship designator (when

name is established)710 2_ $a Ágora Democrática (Organization), $e issuing body.

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Statement of ResponsibilityRelating to Title Proper cont’d

• When to consider using anyway:– To record usage for any name that is not

established–When needed to support user tasks (change

from AACR2)• If using, apply RDA 2.4 and relevant UCB PSs– Only one statement (first recorded) is required– May omit any but first name when there are more than

three with the same function– May include or omit honorifics, affiliations, etc.

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Exerciseson titles

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Exerciseson titles

• Example A245 ?0 $a New books on women, gender, and feminism.246 1_ $a New books on women, gender, & feminism

• Example B245 ?4 $a The trapline.246 1_ $i Title on home page: $a "Trapline" newsletter

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Exerciseson titles cont’d

• Example C245 ?0 $a To wit.

Acceptable option (judgment call):245 ?0 $a To wit : $b official newsletter of the American Humor Studies Association.

– Statement could go in Issuing body note instead550 __ $a Official newsletter of the American Humor Studies Association.

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Exerciseson titles cont’d

• Example D245 ?0 $a Privacy journal.

Acceptable to include:246 1_ $a PJ

– What about Other Title Information? Do not record in 245$b, because title proper

can stand on its own May record in a note

500 __ $a "An independent monthly on privacy in a computer age."

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Exerciseson titles cont’d

• Example E245 ?0 $a Business travel planner. $p Europe, Africa, Middle East.246 1_ $a BTP

Other possibilities to include:246 1_ $a CTG business travel planner. $p European edition246 17 $a Business travel planner. $p European edition

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Exerciseson titles cont’d

• Example F245 ?0 $a Swiss balance of payments ...

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Designation of EditionRDA 2.5.2

• Transcribe as it appears on the source• RDA 2.5.2.5: Be sure it is an edition statement

and not frequency or issue numbering• RDA 2.5.1.5: Record only those statements

relating to the whole resource• P/N guidelines: record only those related to

original publication; ignore any provider-specific statements

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Numbering of SerialsRDA 2.6

• What’s PCC Core? All of the following that are available (do not need to have the issue in hand):– RDA 2.6.2: Numeric and/or Alphabetic Designation of First Issue

or Part of Sequence– RDA 2.6.3: Chronological Designation of First Issue or Part of

Sequence– RDA 2.6.4: Numeric and/or Alphabetic Designation of Last Issue

or Part of Sequence– RDA 2.6.5: Chronological Designation of Last Issue or Part of

Sequence• Major change from AACR2: alternative designations (RDA

2.6.6-2.6.9) are NOT Core

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Numbering of Serials cont’dRDA 2.6

• How to record? Apply RDA 2.17.5.3: unformatted 362– No preferred source for notes

Start with preferred source specified for each element under 2.6: same source as title proper

– OK to look outside the resource if necessaryStart with surrogate, then sources specified at 2.2.4

– Apply 1.8 for numbers, 1.7 (transcription) for remainder of designation

– Details on recording numbers and supplying data: no change from AACR2See relevant sections of 1.8 and 2.6

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Numbering of SerialsExamples

• 362 1_ $a Began with volume 38, number 1 (January-March 2014).– AACR2: Began with v. 38, no. 1 (Jan./Mar. 2014).

• 362 1_ $a Began with 1st edition (2013/2014).– AACR2: Began with 1st ed. (2013/2014).

• 362 1_ $a Began with Band 20.– AACR2: Began with Bd. 20.

• 362 1_ $a Began with FY2014.– AACR2: Began with FY2014.

• 362 1_ $a Began with Vol. 380, issue 6773 (6 February 2014).– AACR2: Began with Vol. 380, issue 6773 (6 Feb. 2014).

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Publication StatementRDA 2.8

• P/N guidelines: record only data related to original publication

• Only first place and first name recorded are PCC Core, others are optional

• Transcribe places and names as they appear on the source– Preferred source for place: same source as name– Preferred source for name: same source as title

proper

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Publication Statement cont’dRDA 2.8

• What about date? May not be required at all! (no change from AACR2)– Serials: record publication date of first and/or

last issue only if issue is in hand and date is known

– IRs: record pub. date if known, otherwise try to supply, but if you can’t do either, do not record anything for the date element

• Whether you use 264 _1 $c or not, you still need to record something in OCLC Fixed Fields

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Series StatementRDA 2.12

• Includes Series and, if applicable, Subseries• Title proper: may take from outside the resource

(2.12.2.2, 2.12.10.2); use square brackets if so• ISSN: may take from outside the resource

(2.12.8.2, 2.12.16.2)• Numbering: transcribe the term as it appears on

the source; apply RDA 1.8 for the number (2.12.9.3, 2.12.17.3)

• P/N guidelines: ignore any provider-specific series

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Mode of IssuanceRDA 2.13

OCLC Fixed Fields in Connexion Client

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FrequencyRDA 2.14

• No change from AACR2• Current frequency is PCC Core if known• Former frequency not required in original records, but

should be maintained/updated in existing records• Use terms at RDA 2.14.1.3 if applicable– Otherwise use phrases at RDA 2.17.12.3 and CCM 13.3

• If frequency is unknown, do not record anything• Coding OCLC FFs Freq and Regl is optional– If not coding, use fill characters instead → ∎

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Identifier for the ManifestationRDA 2.15

• ISSN is PCC Core– Record from piece(s) in hand/on screen or from

ISSN Portal– If ISSNs for multiple formats (manifestations) are

present on the source, record only the one for the format you’re cataloging in MARC 022$a• Others may be recorded in MARC 776$x

• ISBN is PCC Core for IRs– Record in MARC 020$a for the format in hand

• Other format ISBNs may be recorded in MARC 776$z

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Notes on Title Source and Basis of DescriptionRDA 2.17.2.3, RDA 2.17.13

• Use wording “Description based on” until further notice

• Always provide DBO even if it’s the first issue• Always provide source of title, even if it’s the title

page– Always combine with DBO

• Use same form of issue designation as is/would be used in 362

• 588 __ $a Description based on: Volume 1, number 1 (spring 2013); title from title page.@ UCB

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Notes on Title Source and Basis of Description cont’d – RDA 2.17.2.3, RDA 2.17.13

• For online resources, include date of viewing– P/N guidelines: also identify source/provider

588 __ $a Description based on: Volume 2, number 2 (April 1995); title from table of contents (Ingenta, viewed November 29, 2013).

• Serials: also always provide “Latest issue consulted” note, even if it’s the same as DBO– Update LIC when making changes to the

description• IRs: when making changes to the description,

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Exerciseson edition, numbering, publication

statement, series statement, frequency, identifiers, description notes

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Exercises on RDA 2.5–2.21Example A

• Edition statementnone

• Numbering of serials362 1_ $a Began with: Number 52 (spring 2008).

• Publication statement264 _1 $a Madison, WI :$b Women's Studies Librarian, University of Wisconsin System,$c 2008-

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Exercises on RDA 2.5–2.21Example A cont’d

• Series statementnone

• Frequency310 __ $a Semiannual

• Identifier for the manifestation022 __ $a 1941-7241

• Notes588 __ $a Description based on: Number 52 (spring 2008); title from cover.588 __ $a Latest issue consulted: Number 52 (spring 2008). 65@ UCB

Exercises on RDA 2.5–2.21Example B

• Edition statementnone

• Numbering of serialsnone

• Publication statement264 _1 $a Reno, NV :$b United States Department of Agriculture, Animal & Plant Health Inspection Service, Wildlife Services :$b Nevada Department of Agriculture, Division of Resource Protection

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Exercises on RDA 2.5–2.21Example B cont’d

• Series statementnone

• Frequency310 __ $a Monthly

• Identifier for the manifestationnone

• Notes588 __ $a Description based on: January 2011; title from PDF caption (publisher's website, viewed {today’s date}).588 __ $a Latest issue consulted: March 2014.

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Exercises on RDA 2.5–2.21Example C

• Edition statementnone

• Numbering of serials362 1_ $a Began with: New series, 1:1 (October 31, 1991).

• Publication statement264 _1 $a Harrisonburg, VA :$b Department of English, James Madison University,$c 1991-

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Exercises on RDA 2.5–2.21Example C cont’d

• Series statementnone

• Frequency310 __ $a Semiannual

• Identifier for the manifestation022 __ $a 2159-7359

• Notes588 __ $a Description based on: New series, 1:1 (October 31, 1991); title from caption.588 __ $a Latest issue consulted: New series, 1:1 (October 31, 1991). 69@ UCB

Exercises on RDA 2.5–2.21Example D

• Edition statementnone

• Numbering of serialsfurther research neededPer ISSN Portal: 362 1_ $a Began in 1974.

• Publication statement264 _1 $a Providence, RI :$b Robert Ellis Smith

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Exercises on RDA 2.5–2.21Example D cont’d

• Series statementnone

• Frequency310 __ $a Monthly

• Identifier for the manifestation022 __ $a 0145-7659

• Notes588 __ $a Description based on: Volume 39, number 8 (June 2013); title from caption.588 __ $a Latest issue consulted: Volume 39, number 8 (June 2013).

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Exercises on RDA 2.5–2.21Example E

• Edition statement250 __ $a European edition.

• Numbering of serialsfurther research neededFurther research reveals: none

• Publication statement264 _1 $a Secaucus, NJ :$b Cahners Business Information

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Exercises on RDA 2.5–2.21Example E cont’d

• Series statementnone

• Frequency310 __ $a Quarterly

• Identifier for the manifestation022 __ $a 1532-0952

• Notes588 __ $a Description based on: Vol. 24, no. 1 (summer 2001); title from cover.588 __ $a Latest issue consulted: Vol. 24, no. 1 (summer 2001). 73@ UCB

Exercises on RDA 2.5–2.21Example F

• Edition statementnone

• Numbering of serialsfurther research neededPer ISSN Portal & online version:362 1_ $a Began in 1998.

• Publication statement264 _1 $a Zurich :$b Swiss National Bank, Statistics

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Exercises on RDA 2.5–2.21Example F cont’d

• Series statementnone

• Frequencyfurther research neededPer ISSN Portal & online version: 310 __ $a Annual

• Identifier for the manifestation022 __ $a 1661-1519

• Notes588 __ $a Description based on: 2005, published September 2006; title from title page.588 __ $a Latest issue consulted: 2005, published September 2006. 75@ UCB

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Questions?

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Congratulations!• You have completed the first part of training

on the CONSER Standard Record in RDA instruction number order

• See you soon for the second and third parts!

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