Pasadena Unified School Pasadena Unified School District; Resource District; Resource

Allocation, Guidelines Allocation, Guidelines and Informationand Information

PUSD-PEN Collaborative

Parent Leadership Summit

March 16, 2013

Dr. Meg Abrahamson

OutcomesOutcomesGenerally understanding of District

budget timelineHow the monies are spentEnrollment ImpactDifference between Unrestricted

and Restricted FundsWhat School Sites receiveHow you as Parent Leaders can

support the schools and your child’s education

District General Funding District General Funding Overview Overview

Formal Board ActionFormal Board Action

Budget Adoption June 30th

Statutory Amendment 45 days after State Budget Adoption

1st Interim Revision December 15th

Analyze Impact of Governor’s Proposed Budget

January

2nd Interim Revision March 15th

Analyze Impact of “May Revise”

May

Budget Adoption June 30th Additionally, the budget is reviewed and modified on an on-going basis to adjust for shifts in entitlement, the establishment of categorical programs, and departmental transfers.

What is General Revenue What is General Revenue Limit?Limit?Established in 1972- general purpose money

for each student◦ Varies from District to District

Revenue limit income is a combination of local property taxes and state money.◦ Any increase in property taxes is offset by

a reduction of state fundsDifferent limits are set for District

Configuration◦ Unified Districts receive an average

Federal and State Categorical funds plus local miscellaneous income, and lottery revenues are added to revenue limit income to make up a district's total revenues.

General Fund Income – General Fund Income – 2012/20132012/2013Second Interim ReportSecond Interim Report

GF Unrestricted ExpensesGF Unrestricted Expenses

Income Revenue Limit Income Revenue Limit In Millions

Unrestricted and the Unrestricted and the School Site School Site

School sites are allocated very little for discretionary purposes◦Approximately $32.00 - $50.00 per

studentSchool Site Unrestricted Allocation

◦Materials and Supplies◦Copy Machines◦Clerical support

Enrollment Patterns and Enrollment Patterns and ImpactImpact

Enrollment/Attendance and Enrollment/Attendance and FundingFunding

Decline in enrollment impacts funding

Funding is based on Average Daily Attendance (ADA)- higher % of total enrollment the higher the funding

Why is declining enrollment a problem?

Revenue decreases more than direct expenses, for example:

If enrollment dropped 30 students, the District’s base revenue will drop:

30 students x $5,500 = $165,000

We would reduce only one full-time teacher- estimate $70,000

Loss of $95,000

Restricted ResourcesRestricted Resources

Title I- FederalEIA- LEP/SCE- stateTier III- School Improvement-

stateTier III- CAHSEE-StateTier III- Parent Involvement

Federal ProgramsFederal Programs

Title I- Improving the Achievement of Disadvantaged Students

Generated based on the number of students eligible for Free and Reduced Lunch (FRL)o We allocate to all eligible K-5 and 6-8

schools, Sierra Madre is the only school not eligible

Used to supplement school programs to support academic achievement for at-risk students

Required parent involvement allocation

Title ISchool Wide

Program (SWP)◦ Money is received

based on the number of FRL students

◦ BUT can be used for all students

◦ Next year all Title I schools will be SWP programs

Targeted Assistance Schools (TAS) Money is received

based on the number of FRL students

◦ Can only be used for Title I students

◦ Currently, Don Benito, Eliot and Wilson are targeted, next year

AllocationAllocation ?? ??Total Allocation

◦15% for administration and in-direct cost◦To cover cost to “run” the program from

the District level◦“unseen” costs- electrical, maintenance…

Required set asides Parent involvement SES/Choice Homeless Private/Delinquent Professional Development (Program

Improvement)

Title I-Parent Involvement Title I is the only resource that

requires money set-aside for Parent Involvement

What is required?◦ 1% of the total District allocation

must be set aside to support the involvement and engagement of parents

◦ Of this 1% - 95% must be allocated to the school sites to be used for this purpose

◦ The remaining 5% is kept at the District to support Parent Involvement at the District level

Title I- Parent InvolvementTitle I- Parent Involvement

PUSD retains an additional 1% centrally to use to support Parent Involvement

Used to:◦Provide trainings within the district◦Childcare and limited food◦Provide professional development

externally◦General Outreach and communications

Title I- Parent Involvement

Example:

Total District Allocation $6,985,356

1% $69,853

95% of this 1% to schools

$66,360

5% remains at the District

$3,942

Supplemental Services Program/Choice

Used to provide after-school tutoring for Title I students at Program Improvement Schools- year 2

To provide transportation to families who opt to attend a different non-Program Improvement School

Private/Neglected Schools We provide support to 24

private/neglected schoolsPrivate schools have to opt to receive Title

I monies and other resources and services◦Currently 7 private schools have opted

for Title INeglected Schools, we support 3 all of

which receive Title IWe include their enrollment numbers in

our count

Professional DevelopmentWhen a District is identified as

Program Improvement based on two years of performance data

Required to reserve 10% for Professional Development

Recommending that 5% be pushed to sites to be used exclusively for PD

Allowable Assistance to SchoolsMoney over the Administrative

and Indirect Costs to used to directly support students◦Must consult with SSC

Recommending we continue as we did last year- $325,000 for Class size reduction

State ProgramsState Programs

Economic Impact AidEIA-LEP or SCE

LEP- The purpose is supplement the academic program for English Learners (EL) to increase achievement and grade level proficiency◦ 4,160 students currently identified

SCE- Use to support at-risk students as identified using different indicators, this number is based on achievement on standardized assessments. ◦ 10,404 students currently identified

Of the EL students ONLY 54 do not qualify for both EIA and SCE

Economic Impact AidEIA-LEP or SCE How can these funds be used?

◦Direct instruction-teachers◦ paraprofessionals◦ extended time before/after school

programs◦ instructional materials◦ equipment◦ facility rental◦ parent involvement◦ maintenance costs◦ lease-purchase agreements

How PUSD allocatesHow PUSD allocates

How EIA can be allocated

Tier III Allocations- Secondary and Non-Title I

Tier III- 29 resources made completely flexible

School Improvement◦Allocate based on enrollment divided by

allocation $500,000CAHSEE ( High Schools)

◦Allocated be based on # of students who have not passed CAHSEE in 10th grade divided by allocation $125,000

Parent Involvement- ◦Same formula used to allocate a PI

budget to non-Title I schools $ 35, 000

Why is this important for you to know as a parent leader?To be able to engage in

collaborative conversations at the school site that impact the student achievement of students

To be a voice in the decision making process

To be partner in your (all) children's education

Knowledge is power

Takes Everyone working together

Questions?Questions?