PART – A TECHNICAL BID: 1. PREAMBLE OF …1. PREAMBLE OF TENDER (Contract for supply of Sports...

Bidders Signature with seal

PART – A

TECHNICAL BID:

1. PREAMBLE OF TENDER (Contract for supply of Sports Materials)

The Government of Tamil Nadu have vide G.O.MS.No.97 RD & PR dt.13.06.2007,

ordered to implement AGAMT schemes in the Village Panchayats for the year 2007 – 08. It

is proposed to set up School Sports Centres in all the AGAMT Village Panchayats for which

Sports materials are to be procured.

2. CHECK LIST

BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW (State YES/NO for each item)

1.

Whether the Technical Bid and Price Bid are submitted in separate covers and both the covers enclosed in a common envelope.

Yes/No

2.

Whether Technical bid in Envelope A contains:

a) Specifications for supply and installation of Sports materials as per Annexure - II along with the consent to supply the materials as per the specifications.

b) Number of sports centres offered to be installed by the bidder in the package – Annexure III

c) Undertaking to put up Model Sports Centre and to complete the installation as per the time schedule – Annexure IV

d) Letter of Authorisation for signing the Tender document.- Annexure – V

e) Details to be furnished by the bidder – Annexure VI

3 Whether the price bid in Envelope- B contains: Filled up and signed Price Bid documents in the prescribed format in full, with price details.

Note: Please ensure that all the relevant boxes are marked YES/NO against each column. Important Note: Bidders must ensure that all the required documents indicated in the tender document are submitted without fail. Bids received without supporting documents for the various requirements mentioned in the tender document are liable to be rejected at the initial stage itself.


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3. SALIENT FEATURES OF THE TENDER

Contract for Supply and Installation of School Sports Centres

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Tender inviting Authority, Designation and Address

The District Collector / Chairman, D.R.D.A. ________________ District.

a)Name of the Work Supply and installation of Sports Materials to the School Sports Centres for AGAMT Village Panchayats for the year 2007-08 in _ _ _ __ _ _ _ _ _ District,

b)Tender reference

c)Place of Delivery List of AGAMT Village Panchayats for which supplies have to be made is furnished in Annexure-I

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d)Rate Contract Period The Rates shall be valid for one year from the date of execution of agreement

Tender documents availability place and due date for obtaining tender

On all working days from ……. to …….. (upto 5.45 pm) from the address mentioned in (1). Alternatively, Tender documents can be downloaded from the designated website free of cost.

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Cost of Tender Document

Rs.500/- per Tender Document inclusive of Taxes

4 Earnest Money Deposit (EMD)

Demand Draft or Banker’s Cheque or irrecoverable Bank Guarantee/ for each package in the name of the District Collector/Chairman, District Rural Development Agency…………. District.

5 Pre-Bid meeting On / /2007 at 11.00 AM (as per office clock) at the address mentioned in (1)

6 Date, Time and Place of Submission of Tender

Up to 3.00 p.m on / /2007 (as per office clock) at the address mentioned in (1)

7 Date, Time and Place of opening of Technical Bid

On / /2007 at ….PM (as per office clock) at DRDA, ------------- district.


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Other important criteria specified by the Tender Inviting Authority: a). Eligibility Criteria:

• The Tenderer should be a dealer in Sports Goods for the last five years. Necessary Audited Balance Sheet and Profit and Loss Account should be produced as proof, while submitting the Tender Documents.

• The total turn over of the supplier/company should be a minimum of Rs.10 Lakhs per year in each of the last 3 financial years. For the proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years should be enclosed.

• In the price bid, the price of a Single Sports Centre as a whole should be quoted by the bidder. Component-wise break up should not be quoted at the bidding stage. The price should be common for a package irrespective of the location of the Sports Centre in the Package.

• Each bidder should quote a minimum of 60% of total number of centres of the package to be eligible for the bidding process.

b) Two cover System will be followed and the Bidders are required to submit Technical bid and Price bid in separate covers and both of these covers should be enclosed in another separate cover. c). The successful tenderer should furnish security deposit of 3% (three per cent) of the contract value (including value of EMD) before executing the agreement. d). Special Conditions

• The bidders should exhibit samples of the following sports articles at the time of opening of Technical bids at the DRDA's Office: 1. Ball and net for Volley ball 2. Ball, net and racket for Ball Badminton, 3. Net and ring for Tennicoit, 4. Chess Board and kit for Chess, 5. Carrom Board, coins and strikers for Carrom 6. Practice Net, Cricket ball, one stump and a bail, cricket bat, batting pad, batting gloves, wicket keeper leg guard, wicket keeper gloves, batting gloves, abdominal guard, helmet, kit bag and a sample of the floor mat for Cricket, 7. Net and ball for Foot ball, 8. Net, cork ball, hockey stick, goal keeper kit (Helmet, kit bag, leg guard, kicker, arm guard, shirt synthetic, abdomen guard, gloves for left and right hand, goal keeper short synthetic and shin guard) for hockey, 9. Ball for Basket ball, 10. Bat and balls for Table tennis.

• Guarantee for one year should be agreed upon by the contractor for non-consumable items.

• If any sub-standard materials are supplied, they should be replaced at tenderer’s own cost within the stipulated time. Likewise, if any materials are received in damaged condition, they will have to be replaced by the tenderer at his own cost.

• The bidders should give an undertaking at the bidding stage itself that if he is selected he has to put up one model sports centre within 30 days issuance of work order. After the receipt of the approval by the District level Sports Committee the Bidder should complete 30 % within two months, 60% within 3 months, 80% within 4 months and 100% within 5 months from the date of approve of the model Sports Centre by the District level Sports Committee. The


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bidder should also give an undertaking agreeing to the condition that if he fails to adhere to any of the milestones (like setting up of Model Sports Centre and other deadlines indicated above), the District Collector will issue a show-cause notice for cancellation giving 15 days time to him. At the end of this time limit, the District Collector reserves the right to pass orders of cancellation of otherwise based on merits.

• Payment for a Sports Centre will be made only after supply and proper installation of all components within a Sports Centre is fully completed. If a particular Sports Centre is not fully completed, no part payment will be made for that Sports Centre. Where some components of sports centre cannot be put up at a particular place, it should be installed in another suitable location in the Village.

4. GENERAL INSTRUCTIONS

4.1 The Bidders are requested to examine the instructions, terms & conditions and

specifications given in the Tender. Failure to furnish all or any of required information

in every respect will be at the Bidder's risk and may result in the rejection of their bid.

4.2 Clarifications in the Tender

a) A prospective Bidder requiring any clarification in the Tender may address the

Tender Inviting Authority by letter or by Fax. The District Collector/Chairman will

respond in writing to any request for clarification in the Tender.

b) A pre-bid meeting will be held for addressing the clarifications of the Bidders on the

date and time mentioned in the Tender. The Bidders are requested to participate in

the pre-bid meeting and get the clarifications.

4.3 Any offer made in response to this tender when accepted by District

Collector/Chairman, DRDA, ------ district will constitute a contract between the

parties.

5. List of AGAMT Panchayats for the year 2007-08 where School Sports Centre are to be established. The name of the Village Panchayats where School Sports Centres are to be established is

furnished in the Annexure – I . The name of the Village Panchayats will be mentioned to the bidder

while placing the work order. The bidder shall guarantee the quality of sports materials as per the

specifications mentioned in Annexure – II.


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6. TENDER COST AND EMD:

6.1. Cost of Tender Document:

a) The cost of Tender document is Rs.500/- (Rupees five hundred only) inclusive of all

Taxes. The Tender document is not transferable to any other Bidder.

b) The Tender document cost may be paid only by Demand Draft in favour of the District

Collector/ Chairman, DRDA payable at ----------- District. Cash and Cheque will not be

accepted.

c) The Tender document may however be downloaded in the designated website at free of

cost.

6.2. EMD Amount and Mode of Submission:

a) An EMD amount of Rs. ………… (Rupees …………) should be submitted along with

Technical Bid by way of Demand Draft / Banker's cheque / irrevocable bank

guarantee with a validity of 9 months drawn in favour of the District Collector

/Chairman, DRDA payable at ----------- District.

b) The EMD amount of the unsuccessful Bidders will be returned after the acceptance

of the successful Tenders within a reasonable time.

c) The EMD amount held by the District Collector/Chairman till it is returned to the

unsuccessful Bidders will not earn any interest thereof.

d) The EMD amount of successful Bidders will be retained as a part of Security

Deposit (SD) for successful execution of the project.

e) Any bid not secured with the EMD amount will be rejected by the District Collector,

------------ district as non-responsive.

f) The EMD amount shall be forfeited if :

A Bidder withdraws the bid during the period of bid validity specified in the

tender (or) in the case of the successful Bidder, if the Bidder fails to sign the contract or

to remit Security Deposit and also fails to adhere the time schedule for installation and

completion of Sports Centre as per the conditions mentioned in the Sl.No.3.8.

6.3. Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its

bid and the buyer will, in no case, be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process.


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7. SUBMISSION OF TENDER

Submission of Tender - Two cover bid system will be followed:

7.1 General Instructions:

a) The Tender envisages two stage Bid system viz. (1) Technical Bid and (2) Price

Bid.

The first stage enables the buyer to know whether the Bidder is technically competent

and capable of executing the order. The Tenderers should exhibit the samples of sports

articles at the time and place specified by the tender inviting authority at the time of

opening the technical bid. Only those who qualify in the first stage would be eligible to

take part in the second stage viz. Price Bid. The Price Bids of Bidders who failed in the

first stage will not be opened.

b) The bids should be submitted in two envelopes viz.

Envelope-A: Technical Bid / PART - A

Envelope-B: Price Bid / PART – B

c) If the tender is made by an individual it shall be signed with full name and his full

address shall be given. If it is made by a firm, it shall be signed with the Co-

partnership name by member of the firm, who shall also sign his own name and the

name and address of each member of the firms shall be furnished.

7.2 Details to be furnished in the Envelope-A Technical Bid:

a) Crossed Demand Draft / Bankers' cheque/irrevocable bank guarantee towards EMD

Amount.

b) Specifications for supply and installation of Sports materials as per Anexure- II along

with the consent to supply the materials as per the specifications.

c) Number of sports centres offered to be installed by the bidder in the package

– Annexure III.

d) Undertaking to put up Model Sports Centre and to complete the installation as per the time schedule – Annexure IV e) Letter of Authorisation for signing the Tender document.- Annexure – V

f) Details to be furnished by the bidder – Annexure VI


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g) The Bidder shall furnish as part of the bid, documents establishing the Bidders

eligibility to bid and its qualifications to perform the Contract if their bid is accepted.

h) All the required documents for Eligibility Criteria and other documents wherever

insisted in the Tender.

7.3 Signing of Bids

a) The bids shall be typed or written in indelible ink and shall be signed by the Bidder

or a person or persons duly authorised to bind the Bidder to the Contract. All pages

of the bid shall be signed by the person or persons signing the bid.

b) Any alterations or corrections shall be treated valid only if they are authenticated by

full signature by the persons or person authorised to sign the bid. Tender

documents should be free from overwriting.

7.4 Details to be furnished in the Envelope- B Price Bid:

Firm Prices must be quoted only in the format as given in the Price Bid Form (Please

see the “PART-B- PRICE BID”). Price quoted for a Sports Centre in a package

inclusive of supply of sports materials and proper installation of the School Sports

Centre on FOR basis shall be applicable for all AGAMT Village Panchayats of the

package of ------- district.

The Price quoted should also include excise duty, surcharge, VAT, freight, Octori,

transit insurance, loading, unloading proper installation at site and any such other

levies that may be applicable to the centres furnished in the work order. The price of

a Single Sports Centre as a whole should be quoted by the bidder. Component-

wise break up should not be quoted at the bidding stage. The price should be

common for a package irrespective of the location of the Sports Centre in the

Package.

7.5 Mode of Submission:

a) Both the covers must be sealed separately and super scribed with Tender number,

due date and Name of the Envelope on the respective covers (Technical bid / Price

bid). Both Envelopes viz. (Envelope-A- Technical bid, Envelope-B – Price Bid) must

be put in a Separate cover, duly sealed and must be superscribed “Tender for the

supply and installation of Sports materials to the School Sports Centre for AGAMT


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Village Panchayats for the year 2007-08 in ………….. District. It shall be addressed

to the Collector /Chairman, DRDA, district.

b) The Tendered sealed cover must be dropped in the Tender box kept at o/o of

DRDA, ------ District on or before the due date and time.

c) Alternatively, the Tenders must reach Collector /Chairman, DRDA, …………..

District on or before the due date and time by registered post/courier. The District

Collector / Chairman, DRDA, ---- district will not be liable or responsible for Postal /

Courier delay, if any.

d) The Tenders received after Due Date and Time or Unsealed or incomplete shape or

Tenders submitted by Facsimiles (FAX) or by Electronic mail will be summarily

rejected.

e) A Bid once submitted shall not be permitted to be altered or amended.

8. OPENING OF TENDERS

8.1 Tender Opening:

a) Tenders will be opened at the prescribed date and time in the presence of

Bidders or their representatives who choose to be present. The representatives

of Bidders must bring the authorisation letter from the bidding companies for

attending the Tender opening. Not more than two representatives for each

Bidder would be allowed to take part during the bid opening process.

b) Envelope-A containing Technical Bid would be opened first. Eligibility Criteria

such as payment of EMD and compliance with pre-qualification conditions will

be checked. The supporting documents would be cross checked wherever

required.

c) Only the Technical Bid will be opened on the due date.

d) The Tenderers should exhibit the samples of sports articles at the time and place

specified by the tender inviting authority at the time of opening for evaluating

the technical bids.

e) The date, time and venue of opening the Price Bid will be intimated separately.

f) Tenders non -compliant with any of the tender terms will not be considered for

the next stage i.e. for opening of the Price Bid.


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8.2 Period of Validity of Bids

a) Bids shall remain valid for a period of 90 days after the last date for bid

submission mentioned in the Tender. If the bid validity is shorter than 90

days, the bid will be rejected as non-responsive.

b) In exceptional circumstances, the Purchaser may solicit the Bidder's consent

for an extension of the period of validity. The request and the responses

thereto shall be made in writing. If EMD is provided in the form of Bank

Guarantee, it shall also be suitably extended.

9. TENDER EVALUATION CRITERIA:

The evaluation of Tenders will be done by the District Collector/Chairman as detailed

below:

9.1. Technical Bid evaluation.

Bidders will be eligible for further processing only if they fulfil the following criteria:

a) Compliance with specification and capacity requirements.

b) Submission of EMD for the District for which a quote is submitted.

c) Compliance with the eligibility criteria indicated in Sl. No.3.

The Tenders, who do not conform to the Specifications or Tender conditions or

Tender from companies/firms without adequate capabilities for supply shall be rejected.

The Eligible Bidders alone will be considered for further evaluation.

9.2 Price bid evaluation :

Opening of Envelope-B Price Bid:

Bidders who are qualified in Technical Bid (Envelope-A) only will be called for Price

Bid opening. The technically qualified Bidders alone will be informed of the date and time of

opening of the Price Bid and their Price Bids alone will be opened on the due date and time

in the presence of the Bidders or their authorised representatives who choose to be present.

The decision of the District Collector / Chairman, DRDA will be final in this regard.


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9.3 Determination of the lowest evaluated price:

In determining the lowest evaluated price, the following factors will be considered as

per Tamilnadu Transparency in Tender Act.

a. The Price Bid evaluation shall only consider the net rate including excise duty,

surcharge, VAT, freight, Octroi, transit insurance, loading, unloading, installation at

site and any such other levies that may be applicable. Also the price quoted should

include all the components of sports centre. The price should be the same

irrespective of the location of the centre in the package.

b. As per rule 31 (4) of Tamilnadu Transparency in Tender Rules, 2000, the District

Collector shall place orders on the L1 tenderer for 60% of the total number of sports

centres at L1 price. The District Collector will place orders for remaining centres to L2

etc provided he matches L1 prices.

c. The original tender document containing all pages issued from this office should be

filled up in complete shape and participate in tender. No pages should be removed

from this original tender document.

d. The rates should be quoted in the prescribed form of ‘Part B’. If the rates are not

quoted in the ‘Part B’, the tender will be liable to be rejected summarily.

10. NEGOTIATION

The District Collector/Chairman, DRDA reserves the right to negotiate with the Bidder

whose offer is the lowest evaluated price strictly according to the Tamil Nadu Transparency

in Tender Rules 2000.

a) The Bidder supplying Sports materials must assure same performance results or

better results as compared to the technical specification.

b) The District Collector/Chairman, DRDA, ------ district reserves the right to reduce or

increase the quantity requirements ordinarily to an extent of 25% of the Tendered

quantity as per the provisions of Rule 14(9) of Tamil Nadu Transparency in Tender

Rules, 2000.


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11. ACCEPTANCE OF TENDER

a) The final acceptance of the Tender is entirely vested with the District

Collector/Chairman, DRDA who reserves the right to accept or reject any or all of the

Tenders in full or in part.

b) After acceptance of the Tender by the District Collector/Chairman, DRDA the Bidder

shall have no right to withdraw his Tender or claim higher price. The Tender

accepting authority may also reject all the Tenders for reasons such as changes in

the scope of procurement, lack of anticipated financial resources, court orders,

accidents or calamities and other unforeseen circumstances.

c) After acceptance of the Tender, the District Collector/Chairman, DRDA would issue

Letter of Acceptance (LOA) only to the Successful Bidders.

d) The delivery period including installation of sports centre accepted will be counted

from the date of issue of the “Work Order” along with consignee addresses.

12. PAYMENT OF SECURITY DEPOSIT (SD):

a) The Successful Bidders will be required to remit the Security Deposit

equivalent to 3% (Three percent) of the total contract value, inclusive of EMD

amount. The SD should be paid by way of Demand Draft payable in favour of

District Collector / Chairman, DRDA payable at ……… district or in the form

of unconditional irrevocable Bank Guarantee, which is valid upto two years

plus contract agreement period.

b) In case, the successful Bidder paid the Security Deposit by way of Demand

Draft, the Security Deposit will be released to the successful Bidder only after

successful completion of the contract agreement period plus 90 days. The

Security Deposit held by the District Collector/Chairman till it is released to

the successful Bidder will not earn any interest thereof.

13. EXECUTION OF AGREEMENT:

a) The successful Bidder is required to execute Supply Agreement for fulfilment

of the contract in stamp paper (Please see “Model form of

Agreement/Contract”- Part-C). Along with the Agreement, the required

Security Deposit shall be remitted.


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b) The Successful Bidder shall not assign or make over the contract, the benefit

or burden thereof to any other person or persons or body corporate for the

execution of the contract or any part thereof.

14. WORK ORDER:

After successful execution of the Agreement and payment of Security

Deposit, “Firm work Order” for the supply and installation of Sports Materials to the

School Sports Centres for AGAMT Village Panchayats for the year 2007-08 in ………

District will be issued to the successful Bidders by the District Collector/Chairman,

DRDA, …….. district.

15. BILLING:

The Successful Bidder shall raise the invoice for the supply and installation of

Sports materials to the School Sports Centres in the name of DRDA or in the name

of an Agency indicated in the purchase order.

16. Supply and installation of Sports materials to the School Sports Centres

a) Each of the successful bidders will put up initially one Model Sports Centre within

a period of 30 days of the issuance of work order . The successful bidder should complete

30% of the total numbers ordered within 2 months, 60% within 3 months, 80% within 4

months and 100% within 5 months from date of approval of the Model Sports Centre by the

District level Sports Committee (DLSC) The time frame for installation of Sports Centre is

also indicated in the table given underneath:

Sl.No.

Time period Reference Cumulative percentage of Sports Centres to be set up

1 Within one month

From the date of issue of work order

One Model Sports Centre

2 Within 2 months 30%



5 Within 5 months

From the date of approval of Model Sports Centre by DLSC

100%


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b) If the bidder fails to adhere to any of the above milestones (like setting up Model

Sports Centre and other deadlines indicated above), the District Collector will issue a show-

cause notice for cancellation giving 15 days time to the Contractor. At the end of this time

limit, the District Collector, reserves the right to pass orders of cancellation or otherwise

based on merits.

17. PAYMENT TERMS

Payment for a Sports Centre will be made only after supply and proper installation of all

components within a Sports Centre is fully completed. If a particular Sports Centre is not fully

completed, no part payment will be made for that Sports Centre. Where some components of

sports centre cannot be put up at a particular place, it should be installed in another suitable

location in the Village.

18. PENALTY CLAUSE

a. Forfeiture of EMD/SD: If the successful Bidder fails to act according to the

Tender conditions or withdraws the offer after their tender has been accepted,

their EMD/SD will be forfeited to the District Collector/Chairman, DRDA.

b. If the accepted Bidder fails to remit the SD within the above said period, the

EMD remitted by him will be forfeited to the District Collector/Chairman and their

Tender will be held void. The District Collector/Chairman will have the right to

divert the order to other Bidders.

c. Penalty for delay in supply and installation:

In case of delay of 30 days beyond the stipulated 6 months period, 5% of the total

value of the defaulted quantity will be claimed as penalty. In case of delay between

30-60 days, 10% of the total value of the defaulted quantity will be claimed as

penalty. For delays beyond 60 days, the work order will be cancelled, Security

deposit forfeited and contractor black listed. However, as earlier mentioned, the

District Collector can cancel the contract if any of the milestones as referred to earlier

are not achieved in the intermediate period.


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d. Violation in Terms and Conditions.

For any violation in terms and conditions maximum penalty of blacklisting the

Bidders besides recovery of cost plus 100% penalty and forfeiture of Security Deposit

would be imposed.

19. RELEASE OF EMD:

The EMD amount paid by the Successful Bidder will be adjusted towards the

part of Security Deposit payable by him. The EMD amount of the unsuccessful

Bidder will be refunded after finalisation and issue of firm purchase order to the

Successful Bidder.

20. RELEASE OF SECURITY DEPOSIT:

The Security Deposit will be refunded to the Successful Bidder on completion of

installation including entire supply of materials, subject to satisfaction of the DRDA.

Such completion would be arrived at when the entire quantity of Sports material is

supplied by the Bidder as per the contract agreement plus 90 days.


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Annexure – I List of AGAMT Panchayats for the year 2007-08 where

School Sports Centre are to be established

Name of the District:

Sl. No.

Name of Block Name of the Village Panchayat where School Sports Centre is to be established

Total …….. Nos.

(The above data is to be furnished by the District Collector).


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(Part A – To be enclosed in Envelope A)

Annexure – II

Specifications for Supply and installation of sports materials for the School Sports Centre for AGAMT Villages for the year 2007-2008

Sl.No Description Quantity

per Sports Centre

1 VOLLEY BALL - 1 Set

(a)

Manufacturing, supply and erection of Volley Ball post with ISI standard “C” Class GI Pipes of 3” Inner dia with a height 2.43m for men and 2.24m for women above ground level, a minimum depth of 60Cm pipe with welded clamps to be fixed below ground level and Concreted with CC 1:2:4 mix. Each pole provided with 2 Nos of 3” pulleys with 1 No of Ratchet and 1 No hook including painting with best quality white enamel paint over the priming Coat.

1 pair

(b)

Standard approved quality net shall be of 1m wide and 10m long with the mesh of 10Cmx10Cm of double thread thickness and 5Cm wide canvas or Rexin stitched over the top and bottom and a flexible cable passes through the Canvas / Rexin at upper edge of the net . (Two nos. will be supplied and one no. will be spare)

2 Nos.

(c)

Flexible Antenna 1.80m height and 10mm in diameter made of fiber glass or similar materials place on the outer edge of the side band 80Cm of each antenna extends above the net and marked with 10Cm strips width having contrasting colours such as Red and White alternately.

2 Nos.

(d)

Volley Ball of combination Colour made up of flexible leather or Synthetic leather case with a bladder inside made up of rubber or a similar material of circumference 65 to 67 Cm weight of 260 to 280Gms. Inside pressure is 0.30 to 0.325 Kg/Cm2 . (Casco/ Sparten/Nivia/Mikesa or equivalent make – Synthetic- No 4 Size hand sewn).

Note : The permanent border for Volley Ball outer boundary 18m X 9m lines is essential. It has to be done by using floor brick tiles. It should be buried in the ground level.

3 Nos.

I agree to supply and install all the sports materials

mentioned above, to the above specifications in each Sports Centre.


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2

BALL BADMINTON – 1 Set

(a)

Manufacturing, Supply and erection of Ball Badminton post (Non Consumable) with ISI standard “C” class GI pipe of 1½” inner dia with a height of 2m above ground level and fixed at a distance maximum 1m out side the court, a minimum depth of 60Cm pipe with welded clamps should be below ground level and Concreted with CC 1 : 2 : 4 mix . Each pole provided with 2” pulleys and 1 No hook provided at 1.50m from ground level and painted with best quality white enamel paint over the priming coat.

1 pair

(b)

The standard approved quality net of 13.50m length and 100cm width with Niwar tape sewn above the net, and shall be made of fine cord to make 2 Cm square mesh all along and shall be edged with Red tape flush at top. It shall be tricoloured(Red, White and Blue) . When tied a central pole of height of 183Cm and two extreme of height of 185Cm to be provided. (Two nos. will be supplied and one no. will be spare)

2 Nos.

(c)

Standard racket weighing above 200 to 250 gms and length of 63 Cm to 70Cm (Narayana / Murthy / Raja make or equivalent) and the gutted elliptical area of 20Cm to 22 Cm across and 24Cm to 27Cm length wise..

15 Nos

The standard Wollen Yellow Ball (JK Super/786 Super/Raja/equivalent make) 22 to 23 gms in weight and 5 to 5.50 c.m. in diameter.

(d)

Note : The permanent border for badminton outer boundary is 24m x 12m. It has to be done by using floor brick tiles. It should be buried in the ground level.

12 Nos.

3 TENNICOIT - 1 SET

(a)

Manufacturing, Supply and erection of Tennicoit post made of ISI standard “C” Class GI Pipe of 1½” Inner dia of height of 6 feet above ground level, a minimum depth of 60Cm pipe to be fixed below ground level and Concreted with CC 1 : 2: 4. mix. Each pole to be provided with 1 No of 2” pulley and 2 Nos of hooks including painting with best quality white enamel paint over the priming coat.

1 pair

(b)

The standard quality net shall be tanned or tarred of 18 feet to 20 feet in length and 18 inches wide. The top of the net shall be 5 feet height and shall be edged at the top with a white tape double and supported by a cord run through the tape and attached to the top of the post. (Tournament Quality – Kay Kay / Falcon / Metco or equivalent make). (Two nos. will be supplied and one no. will be spare)

2 Nos.

I agree to supply and install all the sports materials mentioned above, to the above specifications in each Sports Centre.


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The ring of 7 Inches diameter, 1¼inches thick, weight about 9 ounces to 10 ounces (Vicky / Hans or equivalent make). (c) Note : The permanent border for Tennicoit outer boundary 40 feet X 18 feet lines is essential. It has to be done by using floor brick tiles.

5 Nos.

4 CHESS BOARD AND CARROM BOARD - 1 Set

(a)

Supply of Chess Mate with wooden board on Black and White Checkered sheet 1½ x 1½ feet with large, heavy duty thick plastic (16 White and 16 Black) Chessmen (Tournament Quality).

4 Sets.

(b)

The Wooden Carom Board of size 76 Cm x 76Cm with inner Board frame thickness of 2.5Cm and outer frame 5Cm, Frame width of 6Cm – 7Cm with 4mm thick Plywood Board (Assam/Kerala) with 9 Black, White and Red Carom Coins (3Cm dia / Each) with striker 4 Cm dia and weight 10gm (Tournament Type).

4 Sets

5 CRICKET -1 Set

(a)

Supply of 16 Nos for fixation of practice net of vertical pipes of standard ISI 1½” inner dia and height 10 feet above ground level. A minimum of 60Cm depth of pipe should be below ground level and concreted with CC 1:2:4 mix and painted with approved quality enamel paint over priming coat.

1 Set

(b)

The practice net of length 100ft x 10ft width and made of thick quality machine twisted Nylon material(Key Kay/ Falcon/Metco or equivalent make) – 1 No.

1 No.

(c) One full floor mat of size 66 feet X 6 feet of standard quality with green colour.

1 No.

(d)

Seasoned Cricket bats of Kashmir Willow, with overall length of not more than 38 inches (96.50Cm) and the blade not exceeding 4¼ inches (10.80Cm) in the widest part of the bat (BDM/ SS/BAS/GM or equivalent make) .

5 Nos.

(e)

Cricket Ball with the weight of ball of 5½ ounce to 5 ¾ ounce (155.90gm – 163gms) and circumference of 813/16 inches to 9 inches(22.40 Cm to 22.90Cm) (BDM /SS/BAS or equivalent make).

12 Nos.

(f) Stumps of practice quality – 28 inches (71.10Cm) from the floor, Diameter is 1-3/8 inches to 1½ inches (3.49 Cm to 3.81 Cm).

9 Nos.

(g) Bails of length of 10.95Cm.

6 Nos.



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(h) Batting pad – (PVC legguard with sponge Bolsters and Velcro straps)

4 pairs

(i) Batting gloves – light weight with fabric twin colour Nylon gusseted side Velcro fastners.

4 pairs

(j) Wicket keeper legguards –PVC Velcro fastners with wicket keeper Gloves with leather palm made of Sambar leather.

1 pair.

(k) Abdominal guards of Alkathene shield strip on standard quality. 4 Nos.

(l) Helmet cloth covered with grill poly propylene shell with EVA padding.

2 Nos.

(m) Kit bag of large size made of Tetron Cloth and full plastic Zip 27”X12”X12” size.

1 No.

6 FOOT BALL – 1 Set

(a) Fabricating, Supply & erection of Foot Ball Post Made of B class GI pipes size of 4” dia. Length – 7.3 m, Height- 2.44m from the ground level. Backside of the goal post hooks for net should be produced for every 6”. The box type back support is essential for to hold the net. It is made of 1.25” B Class G.I Pipe. One coat of red oxide and two coats of UV protected best white enamel. 2 feet extra provision with foundation clamps for concreting both sides.

1 pair

(b) Net (All Double Box type Nylon tournament machine twisted). 1 pair

(c) Foot Ball- (Nivia/ Cosco/ Nike/ equivalent make).

6 nos

7 HOCKEY -1 Set

(a) Fabricating, Supply & erection of Hockey Goal Posts made of B class GI pipes size of 2” x 2 square 16 SWG CR pipe with board fixed in the ground. Length 12 feet. Height – 7 feet from the ground level. Inside the goal posts backboard 25mm thick and 8” in height made of wood is placed. One coat of red oxide and two coats of UV protected white enamel. 2 feet extra provision with foundation clamps for concreting for the both sides.

1 pair

(b) Net (All Double Box type Nylon make machine twisted). 1 pair

(c) Cork Ball (weight- 5.5 to 5.75 ounce). 12 Nos.



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(d) Hockey Stick (maximum weight of the stick is 28 ounce – made of Malburry wood – Midi style – 37” height).

30 Nos.

Goalkeeper Kit consists of Common Helmet, golly bag, leg guard, kicker, Arm guard, golly shirt synthetic, Abdomen guard, golly glouse for left and right hand, golly short synthetic, shin guard – (Vampire/Rakshak /Tharanga /equivalent make).

1 set

8 BASKET BALL POST - 1 Set

(a)

Fabricating Supply & erection of Basket Ball Post - Basketball 6" pipe System made of 6" pipe with 14swg 1” x 1” square CR pipe 16 SWG double cross support for extra strength. Water proof Board of size 1.80 x 1.20 x 30mm thickness with steel frames fitted in the main frame. One coat of red oxide and two coats of UV protected white enamel. The basket ring is coated with orange colour best enamel paint in the size of 45cm dia and 20mm thick.3 feet extra provision with flange in top (flange dimension given below) and foundation clamps for concreting. The Vertical height of the post is 92”. From the vertical post to extension is 2.2 meter. The angle between the vertical and horizontal is 105 degree. The ring from the floor height is 10 feet. A 2 feet dia, 6mm thick round flange with cross supports will join the concrete and the vertical post by using ½” bolts and nuts of 6 nos. The flange will be placed both the concreting pipe as well as vertical post also. The borderline made by laying terrace bricks size of 1” thick up to the ground level. (Distance between the Post and the court end line is 1 mtr.) – 1 set

1 pair

(b) Basket Ball (Cosco or Spurten or equivalent make) – weight 600gms to 650gms – moulded rubber- Size No 7. Circumference of the ball 75-78cms.

6 nos

(c) Net (Cotton Net) 1 pair.

9 TABLE TENNIS – 1 Set

(a) Supply of Table Tennis Board Fully assembled Foldable – Stag/ stiga/equivalent make Table with wheels approved by T.T.F.I. Wheel size: 75mm.Frame size: 40x25mm steel tube Top Size: 18mm.Regulation size: L-2740mm x W-1525mmx H - 760mm

1 No.

(b) Net (Tournament type) (Two nos. will be supplied and one no. will be spare)

2Nos.

Bat -Play sets economy Bats of 1.50 thick rubber. 8 Nos.

I agree to supply and install all the sports materials mentioned above, to the above specifications in each Sports

Centre.


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(c) Balls – 40mm Seamless match Balls (Stag or stiga or equivalent

make) orange colour - PACKING. Approved by I.T.T.F.

12 Nos.

10 SHOT-PUT, JAVELIN THROW, DISCUSS THROW – 1 Set

(a) Supply of SHOT-PUT –Cast iron-6kg- for Boys –Cast iron-4kg- for Girls

1 No. each for boys &

girls (b) Javelin throw:

Supply of Bamboo pointed with steel and center rope grip (Olympia / Nelco / equivalent make) –700 gms -1no, (for Boys) and 600 gms for girls.


girls

(c) Supply of DISCUSS made of wooden with steel ring (Nelco /BSI or equivalent make) – Economy- 1.5 kg for boys & 1kg for girls)


girls 11 HIGH JUMP AND LONG JUMP (Non Consumable) – 1 Set

(a) Supply of the High Jump metal potable stand (upright) made of standard quality with height adjustment including painted with best quality enamel paint.

1 set

(b) The standard quality aluminium cross bar of length 3.58m to 4.02m and dia 30mm. The semicircular end pieces of 2.90cm to 3.50cm dia. and length of 15Cm to 20Cm. It should be colour painted for sharp visibility – 2 Nos.

2 Nos.

(c) The Standard practice quality wooden long jump take off Board of length 1.21m to 1.22m and width of 20 Cm and 10Cm thick painted with White enamel paint over a priming coat. (The Sand pit provided of size 5m length, 3m wide and 30Cm depth) – 1 set

1 set

12 PULL UP BARS - (Non Consumable) -1 Set

Fabricating supply and erection of 2 Nos of adjustable vertical pipes of standard ISI quality “C” Class GI Pipes of 1½ inches inner dia and 7 feet height above ground level, a minimum depth of 60Cm pipe should be below ground level and concreted with CC 1:2:4 mix and painted with best quality enamel paint over the priming coat.

1 set

13 PARALLEL BAR – (Non Consumable) -1 Set

Fabricating supply and erection of parallel bars with 4 Nos of vertical pipes, 2 Nos of Horizontal Pipes with Standard ISI quality “C” class GI pipes of 50mm dia and 1.5m above ground level, a minimum depth of 60Cm pipe should be below ground level and concreted with CC 1:2:4 mix. The GI pipes shall be painted with best quality enamel paint over the priming coat – 1 set

1 set

I agree to supply and install all the sports materials mentioned above, to the above specifications in each Sports

Centre.


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14 BENCH PRESS (NON-CONSUMABLES) – 1 set

(a) Fabricating, Supply and Erection of Bench Press made of 3”x 1.5” rectangle pipe & 3.5”x 2”, 2” square B class CR pipes painted with best quality white Enamel Paint. Seat made of 1.5” cushioning covered with high quality resin, and size of the Seat 36” x 12”. 1” thick B class Pipes with collars for weight plates. Inclusive of 50 kgs weight plates (10kgs x2nos, 7.5kgs x2 nos, 5kgs x 2nos & 2.5kgs x2 nos).

1 set

(b) Dumbbells – 1 set

5 kg-1 pair, 4 kg-1 pair, 3kg-1pair, 2kg-1pair.

I agree to supply and install all the sports materials mentioned above, to the

above specifications in each Sports Centre.


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Annexure – III

No.of Sports Centre offered to be put up by the bidder in the package

No.of Sports centre to be put up by

the bidder in the package – Nos.

(The bidder should quote a minimum of 60% of the total number of

Sports Centre in the package)


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Annexure – IV

Undertaking to put up Model Sports Centre and to complete installation as per Time Schedule

***** I/We …………………………. if selected undertake to put up one model Sports centre

within 30 days of issuance of work order. I/we will complete 30% of the total numbers

ordered within 2 months, 60% within 3months, 80% within 4 months and 100% within 5

months from the date of approval of the Model Sports Centre by the District Level Sports

Committee for quality supply and installation of Sports materials to the Sports Centre.

I/We………………………… agree to the condition that if I/we fail to adhere

to any of the above milestones, the District Collector will issue a show cause

notice for cancellation giving 15 days time to me/us. At the end of this time limit,

the District Collector will reserve the right to pass orders of cancellation or

otherwise based on merits.


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ANNEXURE – V

Letter of Authorisation for signing the Tender document

To The District Collector / Chairman, DRDA, ------------ District. We hereby authorise ________________________________________

(type the Name and Address of the Bidder) to submit a Bid and subsequently negotiate and

sign the contract with the purchaser against Tender Ref.:----------------------------------------------.

We hereby extend our full guarantee for the sports materials offered for supply by the above

company against this Tender.

(Signature for and on behalf of the Supplier/Company)

Place:

Date :

Note:-

a. Competent Authority of the Manufacturer should issue letter of Authority.

b. Signature of the Authorised person should be attested


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Annexure VI

DETAILS TO BE FURNISHED BY THE BIDDER

The Bidder shall furnish the following details without fail:

1

Name of the Bidder with address, Phone

No. and Fax No.

:

2 Year of commencement of business

:

3

Whether the copies of audited annual Balance Sheet and profit and loss account for the last 5 financial years are enclosed ?

:

Yes / No

Year Amount Rs.

4

Annual Turn over of the company for the last 3 years

: 2004-05

2005-06

2006-07

5

Whether as proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years are enclosed ?

Yes / No.

6 a) Old TNGST number or equivalent b) VAT – Tax Identification number (TIN), c) Central Sales Tax No. d) Income Tax Pan No.

:

7 Whether copies of references mentioned the Sl.No.6 (above) are enclosed

Yes /No

8 EMD details a) Form of EMD b) Amount c) Instrument No. d) Bank on which instrument drawn

9 Whether Bidder agrees to exhibit the following samples on the date of


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opening of Technical Bids at the DRDA , Office:

a) Ball and net for Volley ball

Yes/No.

b)Ball, net and racket for Ball Badminton,

Yes/No.

c). Net and ring for Tennicot,

Yes/No.

d) Chess Board and kit for Chess,

Yes/No.

e) Carrom Board, coins and strikers for Carrom

Yes/No.

f) Practice Net, Cricket ball, one stump and a bail, cricket bat, batting pad, batting gloves, wicket keeper leg guard, wicket keeper gloves, batting gloves, abdominal guard, helmet, kit bag and a sample of the floor mat for Cricket,

Yes/No.

g) Net and ball for Foot ball,

Yes/No.

h). Net, cork ball, hockey stick, goal keeper kit (Helmet, kit bag, leg guard, kicker, arm guard, shirt synthetic, abdomen guard, gloves for left and right hand, goal keeper short synthetic and shin guard) for hockey,

Yes/No.

i) Ball for Basket ball,

Yes/No.

i) Bat and balls for Table tennis.

Yes/No.

10 Whether undertaking to put up Model Sports Centre and to complete installation as per Time Schedule is enclosed.

Yes/No.


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Part B (To be enclosed in Envelope B)

GOVERNMENT OF TAMIL NADU

Price Bid (Part B)

Rural Development and Panchayat Raj Department

District Rural Development Agency, ------------- District

ANAITHU GRAMA ANNA MARUMALARCHI THITTAM 2007-2008

(AGAMT)

Tender Documents

Name of the Work : Supply and Installation of Sports Materials to the School Sports Centres for AGAMT Village Panchayats for the Year 2007-2008 in --------- District.

Net Cost per Sports Centre (inclusive of all kinds of taxes and installation charges) in Rs. in words and figures.

:

Number of Sports Centres offered to be put up in the package.

:

Total Cost of the Sports Centres in Rs. in words and figures.

:


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To be signed only with successful Bidders

Part - C

(MODEL FORM OF CONTRACT/AGREEMENT)

To be executed on a Rs. 20/- Non-judicial Stamp paper by the Successful Bidder

for the Supply and installation of Sports materials to the School Sports Centres for AGAMT

Village Panchayats for the Year 2007-2008 in --------- District under “Composite turn key

Supply cum Installation contract’ (NO FIGURES IN NUMERALS OR WORDS SHALL BE

FILLED UP IN THIS MODEL FORM AT THE TIME OF SUBMISSION OF TENDER)

This Deed of Agreement made this … day of ….. 2007, between M/s……. having its

Registered Office at …… represented by its ….., hereinafter called the Successful Bidder on

the one part

AND

DRDA having its office at ………., represented by the District Collector/Chairman,

hereinafter called the Purchaser on the other part.

Whereas the Party of the Second part has invited competitive offers for the supply

and installation of Sports Materials to the School Sports Centre to DRDA, vide G.O.Ms.No.

97, RD & PR Department, dated 13.6.2007, and upon successful bid, the party of the First

Part has offered to supply and install Sports Materials to the School Sports Centre under

“Composite turn key Supply cum Installation Contract at competitive rates.

Now both the parties have agreed as follows:

I. (1) The Successful Bidder agrees to supply and installation of Sports Materials to

the School Sports Centre as in Tender Documents (quantity and rate) to the

Purchaser before the specified date.

2) The price finalised is firm and valid up to agreement period and is not subject to

enhancement on any ground.

3) The Price quoted should also include excise duty, surcharge, VAT, freight, Octori,

transit insurance, loading, unloading, installation at site and any such other levies


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that may be applicable to the centres furnished in the work order. The price of a

Single Sports Centre as a whole is quoted.

4) The sports materials to be supplied under this Contract are to be of the quality as

per specifications and standards as in tender document.

5) If any sub-standard materials are supplied, they should be replaced at tender’s

own cost within the stipulated time. Like-wise, if any materials are received in

damaged condition, they will have to be replaced by the tenderer at his own cost.

6) In the event of any breach of agreement at any time on the part of the Successful

Bidder, the contract shall be determinable by DRDA without compensation to the

Successful Bidder. The contract may also be put to an end at any time by the

Purchaser upon giving seven days notice to the Successful Bidder.

7) This agreement shall remain in force upto ….

8) DRDA reserves the right to reduce or increase the quantity requirements ordinarily

to an extent of 25% of the Tendered quantity as per the provisions of Rule 14(9) of

Tamil Nadu Transparency in Tender Rules, 2000.

II. Supply and installation of Sports materials to the School Sports Centres

a) Each of the successful bidders will put up initially one Model Sports Centre within

a period of 30 days of the issuance of work order . The successful bidder should complete

30% of the total numbers ordered within 2 months, 60% within 3 months, 80% within 4

months and 100% within 5 months from date of approval of the Model Sports Centre by the

District level Sports Committee (DLSC) for the quality of supply and installation of sports

material to the School Sports Centre. The time frame of installation of Sports Centres is also

indicated in the tale given underneath:-

Sl. No.

Time period Reference Cumulative percentage of Sports Centres to be set up

1 Within one month

From the date of issue of work order

One Model Sports Centre




5 Within 5 months

From the date of approval of Model Sports Centre by DLSC

100%


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b) If the bidder fails to adhere to any of the above milestones (like setting up Model

Sports Centre and other deadlines indicated above), the District Collector will issue a show-

cause notice for cancellation giving 15 days time to the Contractor. At the end of this time

limit, the District Collector, reserves the right to pass orders of cancellation or otherwise

based on merits.

III. WORK ORDER:

After successful execution of the Agreement and payment of Security

Deposit, “Firm work Order” for the supply and installation of Sports Materials to the

School Sports Centres for AGAMT Village Panchayats for the year 2007-08 in ………

District will be issued to the successful Bidders by the District Collector/Chairman,

DRDA, …….. district.

IV.GUARANTEE:

The Supplier shall have to guarantee for the materials supplied for non

consumable items for 1 year period from the date of receipt of sports materials as per

specifications mentioned in the Tender Documents.

V. PAYMENT TERMS:

Payment for a Sports Centre will be made only after supply and proper

installation of all components within a Sports Centre is fully completed. If a particular

Sports Centre is not fully completed, no part payment will be made for that Sports

Centre. Where some components of sports centre cannot be put up at a particular

place, it should be installed in another suitable location in the Village.

VI. PENALTY CLAUSE:

a. Forfeiture of EMD/SD: If the successful Bidder fails to act according to the

Tender conditions or withdraws the offer after their tender has been accepted,

their EMD/SD will be forfeited to the District Collector/Chairman, DRDA.

b. If the accepted Bidder fails to remit the SD within the above said period, the

EMD remitted by him will be forfeited to the District Collector/Chairman and

their Tender will be held void. The District Collector/Chairman will have the

right to divert the order to other Bidders.


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c. Penalty for delay in supply and installation:

In case of delay of 30 days beyond the stipulated 6 months period, 5% of the total

value of the defaulted quantity will be claimed as penalty. In case of delay between

30-60 days, 10% of the total value of the defaulted quantity will be claimed as

penalty. For delays beyond 60 days, the work order will be cancelled, Security

deposit forfeited and contractor black listed. However, as earlier mentioned, the

District Collector can cancel the contract if any of the milestones as referred to earlier

are not achieved in the intermediate period.

d. Violation in Terms and Conditions.

For any violation in terms and conditions maximum penalty of blacklisting the

Bidders besides recovery of cost plus 100% penalty and forfeiture of Security Deposit

would be imposed.

VII.GENERAL:

i) The Successful Bidder hereby agrees to get the refund of incentive, excise

duty and proportionate Sales Tax from concerned authorities and pass it on to

DRDA if the Government or any other appropriate agency reduces the Excise

Duty or Sales Tax or give incentive of any type retrospectively after supplying

the Ordered material, failing which action will be taken to recover the balance

amount from the Successful Bidder.

ii) The contract or any part/share of interest in it is not to be transferred or

assigned by the Successful Bidder directly or indirectly to any person or

persons whomsoever without the written consent of the DRDA.

iii) The enclosures, to the Tender Document, viz. the detailed final offer of the

Successful Bidder for every AGAMT Villages of Districts and the purchase

order respectively will form part of this contract. Wherever the offer conditions

furnished by the Successful Bidder are at variance with conditions of this

contract or conditions stipulated in the purchase order, the latter shall prevail

over the offer conditions furnished by the Successful Bidder.


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iv). The Tender conditions and other documents accompanying the Tender

documents will form an integral part of this contract.

v) Any notice to the Successful Bidder shall be deemed to be sufficiently

served, if given or left in writing at their usual or last known place of abode or

business.

PART – A TECHNICAL BID: 1. PREAMBLE OF …1. PREAMBLE OF TENDER (Contract for supply of Sports...

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