Paralakhemundi, [hereinafter referred to as the “ITDA”]...

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Website: www.gajapati.nic.in

e-mail:[email protected] TEL.: 06815-222207

FAX: 06815-222464

INTEGRATED TRIBAL DEVELOPMENT AGENCY, PARALAKHEMUNDI

DISTRICT: GAJAPATI, ODISHA PIN: 761200

EOI NO. 02 /XVII- 01 /2012/ITDA DATE: .11.2012

EXPRESSION OF INTEREST

FOR

IMPLEMENTATION OF THE PROJECT

ON

“ENHANCEMENT OF LIVELIHOODS OF SCHEDULED TRIBE FAMILIES

THROUGH RUBBER PLANTATION[INCLUDING DEVELOPMENT OF NURSERY]

IN

GAJAPATI DISTRICT

IN THE STATE OF ODISHA

COLLECTOR GAJAPATI & CHAIRMAN

INTEGRATED TRIBAL DEVELOPMENT AGENCY [ITDA]

PARALAKHEMUNDI

http://www.gajapati.nic.in/

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INTRODUCTORY

The Integrated Tribal Development Agency,

Paralakhemundi, [hereinafter referred to as the “ITDA”] under

the administrative control of the ST & SC Development

Department of Government of Odisha issues Expression of

Interest [hereinafter referred to as the “EOI”] and through this

document which is neither an Offer Letter nor a Legal Contract

but an invitation for the EOI for the intending Applicants,

provides the scope and objective of the project for

implementation of “Rubber Plantation” for enhancement of

livelihoods of the Scheduled Tribe families of this District. This

will also include development of “Nursery” as it would not be

possible/very difficult to take up plantation without having an

assured source of planting materials.

The Applicants may apply for the purpose in the

prescribed format along with the documents within the

stipulated period to the authority as delineated hereinafter for

empanelment as Agencies to execute the project.

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[A] SCHEDULE OF THE EOI :

SL.

NO.

STAGE

EVENT ENVISAGED

DATE [PERIOD]

FROM TO

1 STAGE-1 Invitation of

Application through

EOI for empanelment of

the Agencies

06.12.2012 26.12.2012

2 STAGE-2 Pre-bid Clarification

meeting

11 A.M. on

11.12.2012

in the

office of

the ITDA

3 STAGE-3 Opening of the

Applications and short

listing of the EOI as per

eligibility criteria

11 A.M. on

27.12.2012

in the

office of

the ITDA

4 STAGE-4 Presentation on the

effectiveness of the

Project Proposal

covering the Technical

and the Financial

proposals by the short

listed Applicants

27.12.2012

5 STAGE-5 Finalisation of the

Agencies and Award of

Work

28.12.2012

6 STAGE-6 Signing of the

Partnership MOU

02.01.2013

[B] BACKGROUND :

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Article 275[1] of the Constitution of India stipulates for

raising the level of administration of the Scheduled Areas so as

to bring it at par with the other areas of the State. Five out of

the seven Blocks of this District are Tribal Sub-Plan Blocks.

Therefore, for improvement of the livelihoods of the Tribal

families, “Rubber Plantation” has been chosen as a “Focus

Area” by this ITDA and the matters ancillary and incidental

thereto has the prime importance for the purpose.

Natural rubber production sector in the country in

general has been inward oriented and was mostly meeting the

demand of the domestic industry in the era of liberalized

economy, the natural rubber production sector also should aim

at exporting natural rubber to the major consuming countries.

In Odisha about 22% of the population is tribal. Rubber

plantation has been found quite beneficial in raising the

income level of the ST families on substantial basis where

climatic conditions suit the Rubber cultivation.

The rubber trees come to maturity after about nine years

and thereafter they can be tapped for latex. The average yield

from a well maintained 100 acres of plantation is about 48000

kilograms. Market rate of rubber is approximately Rs.10000/-

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per Kilogram. Additional income can be generated from rubber

plantations through inter-cropping e.g. pineapple and cover

crop e.g. Mucuna bracteta (Mucuna) and apiculture as rubber

plantations are the source of good quality honey. Rubber seed is

a rich source of non-edible oil, which finds use in soap and

paint industries. Regular income is assured for at least 25 years

from the plantation under scientific maintenance on

commencement of tapping. The timber value of the rubber trees

towards the end of the economic period will be sufficient to

undertake replanting of the area and maintaining without any

further assistance.

Rubber plantation is being promoted in Odisha since

1985 and rubber block plantation has been taken up in ITDA

areas of Gajapati District since 1996 in a joint venture with the

Rubber Board.

The ST & SC Development Department, Government of

Odisha intend to engage leading GOs/NGOs/VOs/Govt. promoted

Agencies to develop, promote and facilitate rubber plantation in

the area of Gajapati District under ITDA Paralakhemundi. This

also include development of “Nursery” for having an assured

source of planting materials for the purpose. Project proposal

should be formulated in convergence model where funds can be

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dovetailed from sources like SCA to TSP [ of ST & SC

Development Department],MGNREGS [of Panchayati Raj

Department], Rubber Board and other donors for rubber

plantation.

A perspective plan which may look at 9 to 10 years of

time frame for implementation may be submitted.

In order to make available the said facilities to the

Tribal families of the Tribal Sub-Plan Blocks and the other

areas of Gajapati District, under this ITDA [functioning under

the ST & SC Development Department of the Government of

Odisha], this “EOI” has been invited calling upon the interested

Agencies / Institutions / Organisations [GOs / NGOs/ VOs/ Govt.

promoted Agencies] to put forth their experience and knowledge

in this field to achieve the noble objective set forth supra.

[C] CATEGORY OF ORGANISATION TO SUBMIT THE

PROJECT PROPOSAL:

The Applicant should be an organization such as Line

Department having executing agencies, Government promoted

Society, Corporations, Boards, Project Implementation Units of

National and State run Programmes etc. , Registered Society,

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Non-Government Organisation, Trust, Voluntary Organisation,

Civil Society Institution etc. registered under the relevant Indian

Law for the time being in force, however, the Consortium shall

not be eligible.

ELIGIBILITY CRITERIA :

[1] The Applicant should have a proven track record of

Planning / Designing / Implementing the horticulture,

agriculture projects including “Rubber Plantation”, watershed,

market linkage SHG/ Cooperative/ Producers’ Company etc.

including community mobilization and capacity building for

the same. Agencies having work experience of implementing

“Rubber Plantation” at State or National level shall be

preferred.

[2]The Applicant should have adequate manpower and

resource support.

[3] The Applicant should have a minimum financial

turn over of 50 lakh for the last three consecutive financial

years.

[4]The Applicant should not have been black listed by

any Government Agency.

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[D] MANNER OF SUBMISSION OF PROJECT PROPOSAL AND

DOCUMENTS :

[i] FORMAT:

[a] Project Proposal complete in all respect and covering

all the aspects shall be submitted by the eligible Applicants [ in

two sets] in hard copy form with the Applicant’s Letter Head in

the Format prescribed under Annexure-I & II duly signed on

each and every page during the prescribed period.

[b] Soft copy of the proposal in MS Word 2003/2007

version in one CD-R/DVD and that of Financial calculation

and budget calculation in MS Excel 2003 / 2007 version

written on another CD-R / DVD be submitted.

[ii] FIELD VISIT:

Prior to submission of the proposal, the Applicant may

visit the field to have first hand experience of the Area and the

work. However no fee shall be paid to the Agency for the

purpose.

[iii] DECLARATIONS:

The following declarations shall have to be made by the

Applicant while submitting the Project Proposal.

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1. We have examined the information provided in the EOI

document and shall agree to execute the project in accordance

with requirement as set out in the TOR.

2. This proposal is valid for acceptance within six months and

we confirm that this proposal will remain binding upon us

and may be accepted by the ITDA at any time before this

expiry date.

3. The proposal has been arrived at independently and without

consultation, communication, agreement or understanding for

the purpose of restricting competition with any other

Organization / Farm invited to submit proposal for this project

work.

4. We confirm that all personnel named in the proposal will be

available to undertake the services.

5. We confirm that there are no personal, financial and

business activities that will, or might, give rise to a conflict of

interest, if we were awarded this assignment. Collector

Gajapati-cum-Chairman, ITDA / ST & SC Development

Department reserve the right to reject any proposal which, in

his / their opinion, gives rise, or could potentially give rise to a

conflict of interest.

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6, We confirm that the Agency:

Is not or has not been to the subject of any proceedings or

other conditions relating to bankruptcy or insolvency etc.

Has not been convicted of any offence concerning

professional misconduct

Has not been convicted of corruption including the offence

of bribery

We agree to bear all costs incurred by us in connection with

the preparation and submission of this proposal and to bear

any further pre-contract costs.

I confirm that, I have the authority of [the name of

Agency] to submit proposal and to clarify any details on its

behalf.

------------------------------------

---------------------------------------------------

[Signature & Name of Official with Office seal]

PLACE:

DATE:

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[iv] OTHER DOCUMENTS TO BE SUBMITTED

1. Intending Applicants who would submit the Project

Proposal will have to submit a non-refundable fee of 1000/-

[Rupees one thousand only] , towards EoI document fee, in

shape of Demand Draft drawn in favour of the “Project

Administrator,[ITDA], Paralakhemundi, payable at

Paralakhemundi in any Nationalized Bank along with the

Project Proposal.

2. An amount of 10,000/- [Rupees Ten Thousand only]

shall be deposited as EMD which may be any instrument in

shape of Bank Draft, NSC,KVP,Banker’s Cheque, Savings Bank

A/C [Postal or of any Nationalized Bank], duly pledged in

favour of the “Project Administrator , ITDA, Paralakhemundi”

to be submitted alongwith the project Proposal.

3. True copy of the Registration Certificate

4. True copy of the Previous three years Audited Financial

Statement duly signed by the Chartered Accountant depicting

I&E, P&L and Balance Sheet.

5. True copy of the Previous three years Annual / Activity

Reports / Evaluation Reports, if any

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6. Profile of Professional and Technical staff of the

Organisation

7. True copy of the MOU / Agreement / any documentary

evidence of working with Government or special Projects or

Government Undertakings for implementing horticulture based

and Rubber Plantation programmes.

8. Affidavit signed by the authorized legal representative to

the effect that the Applicant has not been black listed by any

Government Agency.

9. Brief profile of livelihood development projects

implemented by the organisation including total financial

outlay and third party evaluation reports, if any.

10. Publication such as News Letters, Case Study if any

11. True copy of the PAN Card and the TIN

12. True copy of the document showing Service Tax

Registration No.

13. Partnership Deed / MOA/ Proprietary Deed etc.

14. Copy of other documents referred to in the Annexures of

this document or as felt relevant to represent the material facts

truly.

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[E] MODE OF SUBMISSION OF PROJECT PROPOSAL AND

OTHER DOCUMENTS :

[i] ADDRESS:

The Applicants shall submit the Project Proposal and the

other documents through Registered Post / Speed Post only

addressed to the “Project Administrator, Integrated Tribal

Development Agency [ITDA], Paralakhemundi, District: Gajapati,

Odisha PIN: 761200” in the sealed cover as indicated below.

[ii] COVERING ENVELOPES:

ENVELOPE NO.1

The documents depicting eligibility criteria and the

PROJECT PROPOSAL in Annexure-I format alongwith the soft

copy be kept in Envelope No. 1 duly sealed and marked with

the words “Envelope No. 1”.

ENVELOPE NO. 2

In the Envelope No. 2 the information sought for under

Annexure-II including the Project Budget / Financial Statement

and the soft copy thereof be kept, duly sealed and marked with

the words “Envelope No. 2”.

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. Both the aforestated two envelopes be kept in an outer

cover and duly sealed and superscribed with the words as

indicated below and submitted:

“EXPRESSION OF INTEREST NO. 02 OF 2012

IMPLEMENTATION OF THE PROJECT ON

“ENHANCEMENT OF LIVELIHOODS OF SCHEDULED TRIBE FAMILIES

THROUGH RUBBER PLANTATION [INCLUDING DEVELOPMENT OF NURSERY IN

GAJAPATI DISTRICT”

[iii] DATELINE:

The sealed covers containing the relevant documents

should reach the office of the ITDA on or before 26.12.2012. If this

day is declared as a holiday by Government the next working day shall be the last date for

receipt of the EOIs.

[F] OPENING OF PROJECT PROPOSAL AND OTHER

DOCUMENTS :

The envelopes described supra received within the

stipulated period will be opened by the members of a technical

committee duly appointed by the Collector, Gajapti in presence

of the Applicants or their authorised persons on 27.12.2012 at

11 A.M. in the office of the ITDA. If however the last date for receipt of the

EOIs i.e. 26.12.2012 is declared as holiday by Government the EOIs will be opened on the

second working day after 26.12.2012 at the time and venue stated above.

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[G] PROCEDURE FOR EMPANELMENT:

[i] DETERMINATION OF ELIGIBILITY:

In the first instance “ENVELOPE NO.1” will be opened and

the eligibility of the Applicants submitting PROJECT

PROPOSALS within the stipulated period and in the manner

prescribed shall be examined inter alia and ineligible

Applicants be eliminated.

[ii] SHORTLISTING OF ELIGIBLE APPLICANTS:

Eligible Applicants shall be short listed on the following

criteria/ parameters set forth under Annexure-I and Annexure-

III [SL.NO. 1 to 5]

Professional and Technical capacity

Experience of the Applicant in managing the

project

Management and Administrative capacity

Effectiveness of the project proposal submitted

including the presentation made

[iii] EMPANELMENT OF THE SHORT LISTED ELIGIBLE APPLICANTS:

The ENVELOPE NO.2 shall then be opened for

empanelment of the short listed eligible Applicants with due

consideration of the Project Budget / Financial Statement [set

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forth under Annexure-II and the parameters prescribed under

Annexure-III [SL.NO. 6] .

[H] SIGNING OF THE MOU:

The MOU shall be prepared and signed by the Collector

Gajapati-cum-Chairman ITDA, Paralakhemundi and the

Authorised Signatory of the selected Agency to execute the

project covering inter alia the parameters basing on which the

Agency has been selected and will contain the Time Schedule

for execution of the Project .

[I] EXECUTION OF THE PROJECT:

The Agency shall take sincere and effective steps to

implement the project in the manner agreed to by the Agency

and as per the time schedule submitted by it and accepted by

the Collector Gajapati-cum-Chairman ITDA, Paralakhemundi.

[J] PAYMENT MODALITIES:

The payment schedule shall be made upon discussion

with the Agency on finalization of the Project Proposal and the

payable amount shall be remitted by way of e-transfer for

which the Agency shall have to submit the true copy of the

Bank Account and other details in which the amount is to be

credited.

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[K] COMPETENT AUTHORITY AND HIS POWER:

The Collector Gajapati-cum-Chairman ITDA,

Paralakhemundi shall be the competent authority for the EOI

and shall exercise the following power:

[a] Amend EOI document if required during the subsistence of

the project with due intimation to the Applicants.

[b] Modify the scope of work at the time of the Award of the

Project. Such modifications will be discussed and agreed with

the preferred Agency/ Organisation.

[c] At discretion during evaluation of Project Proposal request

an Agency / Organisation for clarification on its proposal. This

request will be in writing and the Agency/Organisation should

respond in writing. No change in price or substance of the bid

shall be sought, offered or permitted at this stage.

[d] Can accept or reject any or all the project proposal[s]

without assigning any reason thereof at any point of time.

[L] CLARIFICATIONS:

For Clarifications on any aspect relating to the EOI , the

Applicants may contact the office at the contact details made

available in this document.

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COLLECTOR GAJAPATI-CUM-CHAIRMAN

INTEGRATED TRIBAL DEVELOPMENT

AGENCY

PARALAKHEMUNDI

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ANNEXURE-I

The Applicants are requested to submit the Project

Proposal in the format prescribed hereunder in three Parts of

which Part-A relates to general information about the

Organisation and Part-B on the information on the technical

ability for execution of the proposed Project for execution and

Part-C information on the details of the proposal with project

components.

PART-A

[GENERAL INFORMATION ON THE ORGANISATION]

SL. NO. PARTICULARS REMARKS

1 Name of the Agency As

mentioned

in the

Registration

Certificate

2 [a] Address of the Head Office

[i] Telephone No.

[ii] FAX No.

[iii] E-mail ID

[iv] Name of the Contact Person

[b] Address of the Office in Odisha

[i] Telephone No.

[ii] FAX No.

[iii] E-mail ID

[iv] Name of the Contact Person

[c] Address of the Office in Gajapati District

[i] Telephone No.

[ii] FAX No.

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[iii] E-mail ID

[iv]Name of the Contact Person

3 Year of establishment of the Organisation and

date of Registration

4 Years of work experience in executing the

Projects / Programmes as mentioned in the

eligibility criteria of the EOI document

5 Annual Turn over of the Agency for the last

three consecutive years [2009-10,2010-11 &

2011-12]

[please mention the amount and attach the CA

certified I&E / P&L and Balance Sheet for the

said years

6 Income Tax – PAN Pl. indicate

exemption

entitled if

any u/s 80 G

7 Tax Payers Identification No.[TIN]

8 Service Tax Registration No.

9 Whether the Organisation is a proprietary

/partnership/Limited Co./Society

10 If the Agency is a Partnership Co.- the name of

the partners and authorized signatory for

submission of the EOI

11 Corpus / Reserve Fund [INR] of the Agency if

any as on …………………. [mention Date]

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PART-B

[INFORMATION ON THE TECHNICAL ABILITY FOR

EXECUTION OF THE PROPOSED PROJECT]

SL.

NO.

PARTICULARS REMARKS

[Documents/information to

be supplied]

1 Governance and Management of the

Agency

Year of experience of supporting and

implementing, designing large scale

development projects especially on e-

Learning projects

Core area of working of the Agency

A brief note on the Agency,

its Mission, Vision and core

as well as specific area of

working

2 Agency’s Infrastructure:

Number of offices

Project locations

Address of the Project

locations be indicated

3 Networking and collaboration of the

Agency with Govt. or any other Agency

A brief note describing the

association of the

Organisation with any

association or federation

and the description of the

projects involved.

4 Human Resource capability

Number of in-house professional

and technical staff

The number of in-house

staff and hired staff and

their qualification to be

clearly mentioned.

5 Agency’s prior experience of working in

the domains of livelihood, horticulture,

“Rubber Plantation” including

“Development of Nursery” and similar

tribal development programs

A brief note/list of the

projects executed by the

Agency relating to

livelihood, horticulture,

“Rubber Plantation”

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including “Development of

Nursery” etc. and the value

of the project[s] be

indicated.

6 Agency’s experience and expertise in

coordination with various Agencies [Govt.

& NGOs]

A brief note /list of the

projects undertaken by the

Agency, the value of the

projects and the Agency

supporting the project is to

be clearly mentioned.

7. DETAILS OF THE ON-GOING RELEVANT PROJECTS UNDER EXECUTION

BY THE AGENCY

SL.

NO.

NAME OF

PROJECT

LOCATION OF

THE PROJECT

AND ITS

Primary

OWNER(s) &

Other

Stakeholders

Fundin

g Source

Depart

ment/

Ministr

y/

Agency

PERIOD OF

EXECUTIO

N

[MONTH/

YEAR]

TOTAL

COST OF

THE

PROJEC

T

PARTICUL

ARS OF

THE

DOCUMEN

TARY

EVIDENCE

R

E

M

A

R

K

S

1 2 3 4 5 6 7

8. DETAILS OF THE OTHER RELEVANT PROJECTS TAKEN UP IN LAST 5

[FIVE] YEARS BY THE AGENCY

SL.

NO.

NAME OF

PROJECT

LOCATION OF

THE PROJECT

AND ITS

Primary

OWNER(s) &

Other

Stakeholders

Fundin

g Source

Depart

ment/

Ministr

y/

Agency

PERIOD OF

EXECUTIO

N

[MONTH/

YEAR]

TOTAL

COST OF

THE

PROJEC

T

PARTICUL

ARS OF

THE

DOCUMEN

TARY

EVIDENCE

R

E

M

A

R

K

S

1 2 3 4 5 6 7

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9. LIST OF THE EXISTING STAFF MEMBERS TO BE ASSOCIATED IN THE

PROPOSED PROJECT BY THE AGENCY

SL. NO. NAM

E

DESIGNATI

ON

[ALSO

INDICATE

FULL

TIME/CONS

ULTANT]

EDUCATION

AL

QUALIFICATI

ON

EXPERIENC

E [YEARS]

ASSIGNMEN

T

R

E

M

A

R

K

S

[N.B: ADD ROWS / EXTRA SHEETS IF REQUIRED AND DOCUMENTS IN

SUPPORT OF THE DESCRIPTION MADE IN THE AFORESTATED

FORMAT]

10. LIST OF THE STAFF MEMBERS TO BE ADDITIONALLY HIRED AND

ASSOCIATED IN THE PROPOSED PROJECT BY THE AGENCY

SL. NO. CATEGO

RY

NO.

OF

FIEL

D

STAF

F

NO. OF

MIDDLE

LEVEL

STAFF

NO. OF

SENIOR

LEVEL

STAFF

ASSIGNMENT R

E

M

A

R

K

S

N.B. THE CATEGORIES MENTIONED ARE INDICATIVE ONLY, THE

AGENCY MAY PUT RELEVANT CATEGORIES.

PART-C

[INFORMATION ON THE DETAILS OF THE PROPOSAL WITH

PROJECT COMPONENTS

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SL. NO. PROJECT

COMPONENT

GUIDELINES FOR

SUBMISSION

1 TITLE OF THE

PROJECT

2 PROJECT

LOCATION

3 PROJECT

RATIONALE

A descriptive note on project

rationale including the

purpose and objective it will

achieve be submitted

4 PROJECT

OUTCOMES

It must be clearly spelt out

how it will contribute to the

larger interest of the Tribal

families for betterment of

their livelihoods .

5 PROJECT OUTPUTS

AND INDICATORS

Provide a summary of the out

puts to be achieved [final

products, goods, services that

result directly from the

completion of the project

activities] and a description of

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how these outputs may be

measured [i.e. indicators].

6 Project activities Keeping the same outputs

mentioned above, indicate the

main activities to be carried

out for each output. Log Frame

of the proposed project is to be

included.

7 PROJECT

IMPLEMENTATION

STRATEGY

[a] Project implementation Plan

The Project implementation

Plan be

Described at length.

[b]support services

Details of the support services

[deployment of technical

personnel] to be provided to

facilitate the process be

indicated.

[c]Maintenance

Details of Maintenance, terms

and conditions thereof to be

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provided.

8 Project Duration

and SCHEDULE OF

THE PROJECT FOR

EXECUTION

Keeping the same outputs and

activities specified above

develop a timeframe for each

activity that covers the whole

period of the project being

proposed.

The stages for completion of

the project should be

indicated against a time line

(Gantt Chart/ Calendar of

Implementation), i.e. with a

calendar of events for each

stage and the person-in-

charge to ascertain the same.

9 AGENCY’S

CAPACITY

Describe how the Agency has

the necessary capacity and

experience to achieve the

expected result of the project.

10 MONITORING AND

EVALUATION

Describe how progress towards

the project’s expected results

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will be monitored and

analysed. The monitorable

indicators need to be clearly

spelt out.

Project evaluations are

voluntary and the successful

agency will be further advised

by ST & SC Dev. Dept. to go for

evaluation of the projects.

11 STAKEHOLDERS &

THEIR ROLE

List of the Stakeholders along

with their roles and

responsibilities be clearly spelt

out.

12 BRIEF DETAILS OF

BENEFICIARIES OF

THE PROJECT

Brief details of the

beneficiaries with numbers

per annum, including sex,

social and economic category

be indicated.

13 SUSTAINABILITY Describe approaches and

methods for ensuring the

sustainability of the project

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and the possibility for

replication or scaling up.

14 GENDER Strategy to be adopted for

ensuring equal participation

of women and men.

15 PROJECT EXIT

STRATEGY &/OR

UP-SCALING PLAN

Plan be clearly spelt out for

the exit strategy from the

project after the successful

implementation of the project

and also the project up-scaling

plan is to be indicated.

ANNEXURE-II

PROJECT BUDGET/FINANCIAL STATEMENT

[Project cost should be calculated considering all aspects of

the project and the cost towards Creation of Capital Assets and

Operational/Recurring Expenses to be stated separately]

TABLE-A

SL. NO.

NAME OF THE

COMPONENT

COST

[IN RUPEES]

For

Creation of

Capital

Assets

Operational

or Recurring

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FORMAT ]

TABLE-B

ALL KIND OF EXPENSES AND FINANCIAL REQUIREMENT TO BE

PROJECTED WITH THE PHYSICAL TARGETS FOR INDIVIDUAL YEARS

SL.

NO.

YEAR PROJECT

COMPONENT

PHYSICAL

TARGET

UNIT

COST

[IN

RUPEES]

NO.

OF

UNITS

TOTAL

COST

[IN

RUPEES]



FORMAT]

TABLE-C

TOTAL PROJECT

COST

Indicate total project cost in INR only.

Cost towards Capital Assets and

Recurring/Operational cost is to be

spelt separately for the whole project

duration.

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PROJECT COST:

For the purpose of reference only the following costs are

indicated wherein “Terms of Reference” for each aspect be

mentioned.

[a] Human Resources:

Includes charges on salary , Fees for the Experts,

Consultants, other Technical staff and Project officials.

[b] Contractual Services:

Includes procured services e.g. trainings, workshops and

capacity building measures etc.

[c] Materials and goods:

Technical equipment, educational materials, training

kits, equipment for project activities etc.

[d] Audio Visual and Printed materials:

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Includes audio-visual production, printing and

publications, and other media costs.

[e] Information Technology:

Includes purchase of Computer hardware, Software,

transparency measures [web-hoisting, MIS etc.]

[f] Travel Allowances/Transportation Costs:

Travel Allowances and transportation costs of goods,

equipments for the Project may be included.

ANNEXURE-III

CRITERIA FOR EMPANELMENT /APPROVAL

NAME OF THE

ORGANISATION:…………………………………………………………………………

..

SL/ NO. CRITERIA

1 CAPACITY AND EXPERIENCE OF THE

ORGANISATION

[a] Agency legally established and registered

under provisions of the relevant law

[b] Appropriateness of Agency’s Mandate and /

or Vision

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[c] Appropriateness of the Agency’s

organizational structure

[d] Current staff base to support the project

[ programming, monitoring, financing, logistics

etc.]

2 PROFESSIONAL AND TECHNICAL CAPACITY

Professionals and the technical staff in the

Agency [Number, Educational background,

Years of relevant Experience, Years with the

Agency, involvement in similar project[s]

proposed herewith by the Agency.

3 EXPERIENCE OF THE AGENCY

Demonstrated professional and technical

capacity to successfully manage the project,

based on experience [on-going and past] in

managing similar projects, including “Rubber

Plantation” projects by the Agency

4 MANAGEMENT AND ADMINISTRATIVE

CAPACITY

[a] Capacity to successfully manage project vis-

à-vis magnitude of financial involvement in

of 35

each project

[b] Total Financial Turn Over of the Agency

5 EFFECTIVENESS OF PROJECT PROPOSALS

SUBMITTED

[a] Rationality & Appropriateness of the

proposal to deliver the desired output.

[b] Inclusion of the most vulnerable

[c] Support System [with placement of Human

Resource at the location of implementation of

the project] to get rid of operational difficulties

and facilitate optimum utilization of the

project.

[d] Maintenance of the project – implementing

capability of required/suitable/latest

technology and researches available if any

[e] Mechanism adopted to monitor the project

implementation and make suitable corrections

[f] An approach and dedicated attitude for

ensuring the maximum possible benefit of the

Tribal Families to accrue from the “Rubber

Plantation”

of 35

[g] Ability to accept areal extension by covering

more number of Schools in the Tribal Sub-

Plan Blocks of this District.

6 Financial Viability & Cost Benefit Analysis

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Paralakhemundi, [hereinafter referred to as the “ITDA”]...

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