1. Paradigm Publishing, Inc. 1

2. Paradigm Publishing, Inc. 2 Word 2013 Level 1 Unit 1 Editing and Formatting Documents Chapter 1 Preparing Documents 3. Paradigm Publishing, Inc. 3 Preparing Documents Open Microsoft Word Create a Document Save a Document Print a Document Close a Document Create a New Document Open a Document Pin a Document Save a Document with Save As CHECKPOINT 1 Close Word Edit a Document Select Text Use the Undo and Redo Buttons Check Spelling and Grammar Use Help CHECKPOINT 2 Quick Links to Presentation Contents 4. Paradigm Publishing, Inc. 4 Open Microsoft Word To open Microsoft Word 2013: 1. From your Windows 8 Start screen, click the Word 2013 tile. Word 2013 tile 5. Paradigm Publishing, Inc. 5 Create a Document I-beam pointer Quick Access toolbar FILE tab ribbon vertical ruler Status bar Taskbar tabs Title bar horizontal ruler insertion point vertical scroll bar 6. Paradigm Publishing, Inc. 6 Create a Document - continued Feature Description Collapse the Ribbon button when clicked, removes the ribbon from the screen FILE tab when clicked, displays backstage area that contains options for working with and managing documents horizontal ruler used to set margins, indents, and tabs I-beam pointer used to move the insertion point or to select text insertion point indicates location of next character entered at the keyboard Quick Access toolbar contains buttons for commonly used commands ribbon area containing the tabs with options and buttons divided into groups 7. Paradigm Publishing, Inc. 7 Create a Document - continued Feature Description Status bar displays number of pages and words, view buttons, and Zoom slider bar tabs contains commands and features organized into groups Taskbar contains icons for launching programs, buttons for active tasks, and a notification area Title bar displays document name followed by program name vertical ruler used to set top and bottom margins vertical scroll bar used to view various parts of the document beyond the screen 8. Paradigm Publishing, Inc. 8 Create a Document - continued At a blank document, type information to create a document. Some things to consider when typing text are: Word wrap: As you type text to create a document, you do not need to press the Enter key at the end of each line because Word wraps text to the next line. AutoCorrect: Word contains a feature that automatically corrects certain words as you type them. Automatic spelling checker: By default, Word will automatically insert a red wavy line below words that are not contained in the Spelling dictionary or are automatically corrected by AutoCorrect. Automatic grammar checker: If the grammar checker detects a sentence containing a grammatical error, a green wavy line is inserted below the sentence. continues on next slide 9. Paradigm Publishing, Inc. 9 Create a Document - continued Spacing punctuation: Typically, Word uses Calibri as the default typeface, which is a proportional typeface. When typing text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon. Option buttons: As you insert and edit text in a document, you may notice an option button popping up in your text. The name and appearance of this option button varies depending on the action. AutoComplete: Microsoft Word and other Office applications include an AutoComplete feature that inserts an entire item when you type a few identifying characters. 10. Paradigm Publishing, Inc. 10 Create a Document - continued To use New Line command: 1. Position insertion point. 2. Press Shift + Enter. Press Enter to begin a new line with 8 points of spacing. Press Shift + Enter to begin a new line without extra spacing. 11. Paradigm Publishing, Inc. 11 Save a Document To save a document: 1. Click Save button. 2. Click desired location. 3. Click Browse button. 4. Type document name in File name text box. 5. Press Enter or click Save button. Save button 12. Paradigm Publishing, Inc. 12 Save a Document - continued Content pane Details pane Navigation pane toolbar Address bar Type the document name in this text box. 13. Paradigm Publishing, Inc. 13 Save a Document - continued File names cannot include any of the following characters: forward slash (/) question mark (?) backslash () quotation mark () greater than sign (>) colon (:) less than sign (