UC Libraries Academic e-Book Usage Survey

Orientation WebinarJuly 10, 2013University of California Libraries Systemwide Advisory Structure

1Overview Current UCL Advisory Structure (1998 - June 2013) Goals of the Revised StructureService Development Lifecycle Revised UCL Advisory Structure (July 2013 - )Membership Transition Process Priority Activities

223Current UC Libraries Advisory Structure(July 1998 June 2013) 4

Goals of the Revised Structure Support UCL shared library services throughout multiple stages of development: strategic planning, design, implementation, operations, and continual improvement.

Promote effective collaboration, communication and project management relative to shared library services.

Further the priorities determined by the Council of University Librarians and set forth in the UC Libraries Systemwide Plan & Priorities. http://libraries.universityofcalifornia.edu/about/vision-and-priorities

556Stages of ServiceDevelopment 67Revised UC Libraries Advisory Structure (UCLAS) (July 2013 - ) 8

9 Strategic Action Groups SAGs (3)

Service Development Stage: Strategy & Design

10 Project Teams

Service Development Stage: Service Implementation

11 Coordinating Committee

Service Development Stage:Overall coordination, communication

12 Operations Teams

Service Development Stage: Operations & Continual Improvement

13 Common Knowledge Groups CKGs

Service Development Stage: Envisioning / Innovation

Strategic Action Group 1: Scholarly Research & Communication (SAG1)14Functional portfolio includes strategies, services, and tools in the following areas:

Scholarly publishing Open access models and strategies Rights management Data curation

Strategic Action Group 2: Access, Discovery & Infrastructure (SAG2) 15Functional portfolio includes strategies, services, and tools in the following areas:

Discovery Access Digital assets managementUser experience research and analysis

Strategic Action Group 3: Collection Building & Management (SAG3) Functional portfolio includes strategies, services, and tools in the following areas:

UC-wide shared collection building Shared acquisition Cataloging/metadata Preservation and archiving Mass digitization 1616Strategic Action Group 3: Collection Licensing Subgroup (CLS) Functional portfolio includes strategies, services, and tools in the following areas:

Shared acquisition / licensing of tier 1 and tier 2 electronic resourcesStrategies, procedures, resources, and assessment for meeting the needs of faculty, students, and researchers relative to licensed collections 1717Strategic Action Group Membership Membership: UC campus libraries (10) + California Digital Library (1) Portfolio Manager (1)LAUC (1)

To be determined: ChairSAG representative to Coordinating CommitteeEx officio membership 1818

SAG Chair & SAG Coordinating Committee RepresentativeSAG ChairTwo-year term; selected by group membership Group management, communication, leadership

SAG Coordinating Committee representativesTotal 6 CC members: CoUL, SAG1, SAG2, SAG3, CDL, Communications ManagerTwo-year term; nominees selected by group membership; approved by CoUL Broad oversight of SAGs, CKGs; conduit between CoUL and rest of advisory structure; coordination of advisory structure activities 1919SAG Chair & SAG Coordinating Committee RepresentativeSelection process:

Convene first meeting before July 15 (volunteer needed to schedule; develop agenda) After first meeting, Marlo Young will email LISTSERV with call for statement interest, deadline Submit statement of interest or nominationMarlo will compile / distribute voting instructions Vote! Goal: Process completed by July 31, 2013 2020Transition Process: The Launch Implementation Team (Jan - Oct 2013) New groups charged beginning July 1st; old groups discharged June 30thDistribute inventory and reassignment of shared services, initiatives and projects: UCLAS Services and Projects Master List Tools: Confluence wiki protected workspace (UCSF), public web presence (CDL), LISTSERV (CDL) Expect refinement and fine-tuning

2121Member Responsibilities UC Libraries Systemwide Plan & Priorities, 2013-2016 http://libraries.universityofcalifornia.edu/about/vision-and-priorities Three-year term; .2 FTE (up to one day per week)Engage fully in group activities Communicate SAG activity to campus colleaguesCommunicate campus interests / perspective to SAG Develop and maintain agendas, minutes, wikis, and historical record of decisions and activities Full range of responsibilities, scope, and parameters included in group charge

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SAG Portfolio Manager Responsibilities Broad goal: Effective project management relative to shared library servicesCoordinate activities within and across projectsTrack and analyze data across the portfolio of assigned SAG project teamsAssign project analyst to project teams as needed

2323UCL Advisory Structure Priority Activities 24SAG1E-research priorities, goals, strategic agendaOpen access (OA) policy, technical support SAG2UC Libraries Digital Collection (UCLDC) project (POT1) SAG3Review the role and function of Bibliographer GroupsSystemwide ILS investigation (SPOT3) Collection Licensing Subgroup (SAG3)Acquisition, licensing activitiesDemand Driven AquisitionCoordinating CommitteeAdvisory structure implementation Characteristics of Successful Groups UC Libraries systemwide groups are more likely to be successful when members possess:

Systemwide approach: member vs. representative Collaborative: actively work to build relationshipsInnovative: enthusiasm for experimentation Agile: garner buy-in and move initiatives forwardDiplomatic: effective at the local level; diplomatic at the systemwide level; maintain confidentiality Awareness beyond UC: understand the dynamics of external partnerships2525Questions?

Project Information: https://wiki.library.ucsf.edu/display/AdvisoryStructureRedesign/UC+Libraries+Advisory+Structure 26