OptiMIS Stakeholder meeting

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OptiMIS Stakeholder meeting. OptiMIS Team October , 20 13. Agenda. What is OptiMIS? OptiMIS status overview Subsystems status review: MDS HCMS PPRMS FMS PerMS PPMc Q&A. Scope - Current System/Tool to OptiMIS Mapping. . .ppt (Static) . xls (pivots etc…). Reporting. . - PowerPoint PPT Presentation

Transcript of OptiMIS Stakeholder meeting

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OptiMISStakeholder meetingOptiMIS TeamOctober, 2013 Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#1

AgendaWhat is OptiMIS?OptiMIS status overviewSubsystems status review:MDS HCMS PPRMS FMS PerMS PPMcQ&A Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#Replacement of SharePoint and MSFT Based Tracking, Reporting Tools in an Interlocked environment

Scope - Current System/Tool to OptiMIS Mapping

Current Process/Tool moving to OptiMISOptiMIS - Sub-System- TALEO- HC Recon- OTT (Opportunity Tracking Tool)- Requisition TrackingHCMS - Human Capital Management SystemOVOT MCF (Master Contract File)PRISM (Financial Mapping)HC Recon Mapping File(s)MDS Master Data System- KPI Tool (Key Performance Indicators)- BMR Tool (Business Metrics Reporting) - CPT Process (Cost Per Transaction)- EMS (Escalation Mgmt)PerMS - Performance Mgmt System- Travel Tool, Budget Planning Process, Flash Process- PRISM (GRS Reporting) and Actual Reporting, availability of Data- Residual vs. Actual vs. Billing- Billing DataFMS - Financial Management System- PORTT (Portfolio of Opportunities Reporting and Tracking Tool)- ETT (Efficiency Tracking Tool)- ITPOR (IT Plan of Record)- PRIME- WFMS/Project B Tracking Tool (WorkForce Mgmt System)- QUADOption 1: PPRMS - Program, Project and Resource Mgmt SystemOption 2: PPMc HP Project and Portfolio Management Center

.ppt (Static).xls (pivots etc)Reporting Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#Split info3

GBS OptiMIS Internal Solutions Intranet Web ApplicationsEnterprise Data WarehouseHigh Level Solution E2E4

ReportStoreCollectData Extract, Transform and Load12Manual/Auto LoadWeb Server - User InterfaceQuery ResultsAvailable GBS Data45Two processes for Data Collection.Extract and load current SharePoint, Excel based data2. Create a GUI for data entry and maintenance Web ServerBusiness Owned Data and EDW3. Server Space, for GBS BDR and Master Data and Fact Tables4. Feed Associated GBS Data from EDW (Finance/Polaris) when/where availableIntelligent Reporting5. HP Enterprise Data and Business Intelligence Solution procured from 3rd Party. Ad-hoc, Canned and Scalable BI Reporting Platform via QlikView GBS Managed DevelopedIT Managed Infrastructure~1,000 Users

Business Data Repository3 Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#1 QlikViews BI dashboards are targeted, task-specific apps that put business users in the drivers seat. Theres no limit to the questions you can ask, and no waiting for old-fashioned static reports. QlikView lets you combine all your data sources then gives you instant answers to all your questions.1http://www.qlikview.com

17 October 2013HP Confidential4Q3Q413Q114JULAUGSEPOCTNOVDECJANProgram Status*See notes for Scope of Systems (GBS current systems)R2R2R3R2: ETT, QUADR3: PRIME, VAS, WFMS, TypeBR1R2 (Access)R1HCMSMDSPPRMSFMSPerMSTodayKey Issues and RisksPPM Leadership Team approval still pendingGBS reorganization - new Steering Committee required

AccomplishmentsHCMS Roads show and training sessions feedback collected and some gaps identifiedHCMS handbook for hiring managers released (Business Planning Team)Included Location Strategy in HCMSMDS parallel system to prepare FY14 data in placeIncreased awareness of OptiMIS within GBS stakeholder session with 160 people on the lineSignificant discount negotiated for PPM licenses (40%)3 new contractors startedOn HoldPPMcDue DiligenceOn HoldR3 FY14R2a (applying feedback)R4

R4Digitized Org Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#NEW SYSTEMsExisting Processes/Tools will be sunset, developed in OptiMIS (New System name Tools being sunset)HCMS Human Capital Mgmt System OTT + Workflow Efficiency (HC Recognition) Hiring Mgmt (Taleo)- HC ReconFMS Financial Mgmt (Billing, Spend, Budgeting)PERFORMANCE MGMT- KPI- Business MetricsProcess Metrics (Per hour/Per day/Per week/Per Month) EMS (Escalation Mgmt)CPTRESOURCE & PROJECT MGMT- Charisma- GBS POR- PORTT IT PORTT ETT (Project Tracking) QUADPRIMENOVA/WFMSothers

5This database of Cost Location mapping information is the single reference point for reporting related to new opportunities, efficiencies, requisition management, HC recon, billing, budget, performance or any other Cost Location centered reporting. In addition, MDS enables data rollup to other dimensions i.e. regional ( L3/L4/L5 etc.) , NOM Process (Clusters/Sub Cluster etc.), client (contract/BU etc.) and other GBS specific master data elements.Master Data System

DeliveredOn GoingYTP Started Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#6Human Capital Management SystemThe one and only source for GBS Human Capital (HC) tracking and reporting. The HCMS sub system in OptiMIS will feature linkage, relationships and the tracking of Opportunity to Source to Hire to Retire for incoming growth and outgoing terminations/internal moves. The system also interlocks the Requisition Details with the Human Capital via a load of Taleo Requisition data. The last key component to the HCMS foundation and data set is the use of GHRMS (Blue Book) results that are also loaded into the HCMS.

DeliveredOn GoingYTP StartedDigitized Org Structure (Define) Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#7For hiring managersHCMS Handbook

Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#Project Program & Resource Mgt System - ScopeRelease 1 July/August Almost LIVE!

Release 2 Oct

Release 3 FY14

FunctionalityManage Project/Program/Wave details ITPOR and Process EffectivenessManage milestones projects only exc. programs ITPOR and Process EffectivenessTrack benefits projects only exc. programs ITPOR and Process EffectivenessQlickView ReportsFunctionalityAll in Release 1 for Process Efficiency and QUADManage milestones programs, Process Efficiency and QUADTrack benefits programs, Process Efficiency and QUADForecast project resources - QUADManage Risks, Actions, Issues, Dependency QUADQlickView ReportsFunctionalityAll in Release 2 for PRIME, Standard Transition, TypeB, VASTrack time spent on projectsView resources planned leaves; enter planned leavesUpdate and View project costsQlickView ReportsITPORPORTTETTQUADPRIMEWFMSTypeB ReportingVASEnables migration ofProviding a single platform to cater the Program/Project tracking needs of GBS. PPRMS being linked to MDS, all the tools coming under PPRMS will have a common Master Data system ( Tower, Contract, Process,L3 etc.)

On Hold Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#9EarlierJuly 13August 13Later181522295121926Project Program & Resource Mgt System - StatusKey Issues and RisksResource gap (1 developer)Deployment of PPMc by GBS*See notes for Scope of Systems (GBS current systems)AccomplishmentsRelease 1 coding completedRelease 1ITPOR, PORTTTodayITPORUser Acceptance TestRelease 2ETT, QUADRelease 3PRIME, Transition, VASDevelopITPOA MigrationEffectiveness UATPORTT MigrationITPOA Go-LiveEffectiveness Go-LiveCodingDevelop

On HoldFocus on PPM due duligence Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#NEW SYSTEMsExisting Processes/Tools will be sunset, developed in OptiMIS (New System name Tools being sunset)HCMS Human Capital Mgmt System OTT + Workflow Efficiency (HC Recognition) Hiring Mgmt (Taleo)- HC ReconFMS Financial Mgmt (Billing, Spend, Budgeting)PERFORMANCE MGMT- KPI- Business MetricsProcess Metrics (Per hour/Per day/Per week/Per Month) EMS (Escalation Mgmt)CPTRESOURCE & PROJECT MGMT- Charisma- GBS POR- PORTT IT PORTT ETT (Project Tracking) QUADPRIMENOVA/WFMSothers

10Project & Portfolio Management CenterProviding a single platform to cater the Program/Project tracking needs of GBS by implementing HP Project & Portfolio Management Center (Software-as-a-Service)

M1M2M3M4M5PilotVAS ProjectsPhase 1All other projectsPrepFunction or Tool or ProcessBased on what you have seen is PPMc a viable option for your process/replacement of existing system? Process Effectiveness Program / PORTT and Enterprise Cash Acceleration Program ECAP / PORTTYes - Shah, Kamini Yes Lester, TanjaYes Karpiak Kozinska, BeataYes Rao, PoornachandraIT POAYes Dykstra, HollyFHPS PRIME - Program MgmtYes - Bucur, CristianYes- Degaches, NicolasYes - Lester, Tanja (FHPS);Marketing / QUAD / Program Mgmt P&SYes Galan, BernardoYes Railsback, AprilTransition / WFMS + TypeBYes- Garuch, KrystynaYes- Sivakumar, Aditi Process Efficiency / ETTYes - Prabhakar, NaveenVASYes - Molina, Luis Enrique (GBS Finance)Yes Manzanares, ShaylaYes Basu, AnkurGBS FinanceYes Molina, Luis Enrique (GBS Finance)Yes - Sasindran, Roshna`Awaiting GBS Leadership approval Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.#11Financial Management System - ScopeOutstanding

FunctionalityDail