Occasionally there will be a need to cut a check in between payroll processes (bonus checks final checks etc )processes (bonus checks, final checks, etc.).The Manual Check Calculator can calculate taxes and deductions for and give you the Total Net Amount for the check you will write for the employee.The Manual Check Calculator will save the figures calculated so that the employee’s year-end totals are correct, and the proper taxes will be paid.T h M l Ch k C l l i l l O liTo use the Manual Check Calculator, simply log on to Online Employer and follow the instructions in this guide.

2

F th hFrom the home screen click on the company name to open payrollopen payrollprocessing.

This will open the welcome screenwelcome screen –from here choose the Payroll link from the menu onfrom the menu on the left.

3

Click on Adjustments.

This will open the Adjustments jscreen.

Select anSelect anemployee from the drop-down list.

4

Select Manual Check from the drop-down list of adjustments.

5

Select the earnings type from the drop-down list under Gross Pay.

6

Enter number of hours in the hours column, if applicable.

Select a Rate from the bottom of the screen, or enter a Temp Rate.Cli k C l G PClick Calc Gross Pay.

7

Enter any applicable deductions that are not already in the employee’s Deductions Screen.

Mileage and Expense Reimbursement (shown above) should be g p ( )entered as negative deductions so that they are added to the

check, not deducted.8

Click Calc the Check.

If h b i i i l b dIf you see the above message, it is simply because you entered deductions.Click OK.

9

If you do not want any ofIf you do not want any of the deductions from the employee’s Deductions Screen to calculate, click D ’t C l l t D d tiDon’t Calculate Deductions.

You may select a Tax Frequency Override if theFrequency Override if the check is outside of the usual size and frequency of occurrence (such as a bonus check).

When you have made your l i li k U Thselections, click Use These

Calculator Settings

10

If you selected Normal Calculation for deductions, the check calculator will input any applicable deductions.

I ill h l l h h k d

11

It will then calculate taxes on the check and enter a net Check Amount in the yellow box.

In this example, Normal Calculation was selected forCalculation was selected for deductions, so the employee accrued Vacation and Sick time, which are set up in his pDeduction Screen.

If you decide to re-calculate the check with a different configuration ofconfiguration of taxes/deductions, you must first click Delete All in the Deductions and Taxes columns, otherwise the calculator will recalculate on top of the items already in place.

12

If you are satisfied with the check calculation, you may enter the b f h h k ll b h Ch k bnumber of the check you will be writing in the Check # to ADD box.

You may select a Temp Department if applicable.Click SAVE this Manual Check.

13

Click Continue.

To print a copy of the calculation toTo print a copy of the calculation to give your employee with the check, click Print Screen.

Y ill t i t hYou will get a warning to change your printing orientation from Portrait to Landscape. Click OK.

Printing Preferences access will vary by computer and printer. Ask your IT department for assistance if you cannot locate the preferences menu

14

cannot locate the preferences menu.

Once you have printed the check stub, you are done. The calculation will appear in the next payroll though no actual check will be cut forwill appear in the next payroll, though no actual check will be cut for it, as you have already written one.The applicable taxes and vendor payment checks will process with the payroll.Should you encounter any problems, please do not hesitate to contact us:

(805) 545-7798

15

Your professional, local payroll option!

1450 Madonna Road, San Luis Obispo(805) 545-7798