OKCPS K-5th Grade

Academic Progress Folder

OKCPS is working diligently toward

Clear, ConsistentParent Communication.

A significant part of that effort involves consistent organization of student

data.

EveryOKCPS K-5th grade student

is provided with an Academic Progress Folder.

Each student’sAcademic Progress Folder

will be kept in a secure locationin the primary reading teacher’s

classroom.

Within OKCPS - the Academic Progress Folder

will travel with the studentgrade-to-grade and school-to-school

K-5.

When students transfer outside the district,

a copy of the APP is sent to the receiving school with the records

request.

The Academic Progress Folderwill remain at the student’s last OKCPS

school.

This folder documentseach student’s STAR assessments,instruction, and academic growth.

The folder provides current assessment data

to be used when meeting with parents

regarding their student’s levels of proficiency

and instructional needs.

It is also used throughout the yearto guide conversations among

membersof the student’s Academic Team.

The folders are preparedby the student’s reading teacher

prior to the September Parent-Teacher Conferences.

An Academic Progress folderis created for every

incoming transfer studentfrom outside the district.

This folder should be preparedand ready for a parent conferencewithin 35 days of enrollment.

The Academic Progress Folders must beup-to-date with midyear data

prior to February Conferences.

Quarterly checklists are providedto help teachers ensure that the

necessarydocuments are up-to-date.

The quarterly checklists can be found here.

Folders should be updated throughout the year and should be available to building,

district, or state administration upon request.

Teachers are responsiblefor documentation

from the date the studentis enrolled in their class.

Creating the

Academic Progress Folder

Students who were enrolled in OKCPS K-4th grade

last school year will already have a folder.

These folders were keptin the office over the summer.

If you have not receivedthe folders for your students,

please ask the office.

New Academic Progress Folderswill be created for all

Kindergarten studentsand 1st - 5th students who enroll

from outside the district.

New folders are purchased by your school

and will be available in the office.

When creating new Academic Progress Folders,

write the student’sLast Name, First Name, Middle

Initialon the tab of the folder.

The Academic Progress Folder Document List indicates the

student data that shouldbe included for each grade level.

The 2015-2016 list can be found here.

Three documentsthat were previously included

in the Academic Progress Folderhave been removed from the list.

The Early Literacy Proficiency Checklistis no longer required.

The Third GradeNonfiction Reading

Comprehension Quizzesare no longer required.

Third grade teacher are no longer required to print the Student

Performance Report from each Edusoft Benchmark Assessment.

The documents that are no longer requiredwere intended to support the creation

of a individual portfolio for those studentswho read proficiently at the third grade level

but do not perform well on standardized tests.

During the first quarter (and throughout the year)

3rd grade teachers and principals should take careful note of students who

readwith comprehension on grade-level

but struggle with test anxiety or other factors

that could potentially cause low scoreson standardized assessments.

District-approved alternative assignmentswill be provided for specific students

upon request to create a proficiency portfolio.

This screenshot provides a glimpse at the document lists.

The Academic Progress Folder Document List

is stapled inside each student’s folder,

on the side with the tab.

Due to the updates, this year’s listwill replace the previous list.

Documentation from the previous grade should be stapled (or

clipped)into a grade-level packet.

The Academic Progress Plan (APP)describes the child’s current level

of reading proficiencyand the instructional supports

and services used to help the child.

Every OKCPS student in K-5th Gradeis provided with a new APP each year.

OKCPS 2014-205 APP for K-4th grade teachers

is available in English and Spanish here.

If you need this document translated intoan additional language, please let us know

.

This screenshot provides a glimpse at the Academic Progress Plan.

A step-by-step guideto help you complete the APP

is available here.

The most recent report cardis included in the folder.

Each student‘s folder contains the most recent STAR Diagnostic Reports

for Reading and Math.

The report is printedand placed in the student’s folder

as soon as benchmark testing is completed- prior to data meetings and parent conferences.

Step-by-Step directionsfor printing these reports are found here.

This screenshot provides a glimpse at the STAR Diagnostic Reports.

Each student‘s folder containsthe progress monitoring records

from the previous quarter.

The report is printedand placed in the student’s folder

at the end of each quarter.

District expectationsfor Progress Monitoringwill be released soon.

Currently, diagnostic assessmentsare not required in our district.

Teachers who use diagnostic assessments

place copies of the results in the folder.

Teachers who do not currently use diagnostic assessments will simply mark

through this item.

Diagnostic Assessment Results

The student writing samples includedin the Academic Progress Folder include

only work that has been independently produced by

the student at school.

A writing sample should not be words that students copied from the board. Rather, it should be a true reflection of the student’s ability to correctly form letters, spell, and

construct written thoughts.

Independent Student Work

8/21/13

This screenshot provides a glimpseat a student writing sample.

The Language Instructional Educational Plan

(LIEP) is included by the endof the third quarter

for students who qualifyas English Language Learners.

Documentation of Support for

English Language Learners

This screenshot provides a glimpse at the LIEP.

An Individual Student Data Sheetwas provided for each student

who attend Third-Grade Summer Reading Academy.

Include that form in the Academic Progress Folder when applicable.

This screenshot provides a glimpseat the Summer Reading Academy Student Data Sheet.

A district-wide formis provided to track student

attendanceat Fall, Winter and Spring

Intersession.

It is available here.

Use this, or a similar form, to documentthe attendance of all students who were

invited.

This screenshot provides a glimpse of what the document looks like.

A district-wide formis provided to track student

attendanceat after-school tutoring and

mentoring.

It is available here.

Use this, or a similar form, to documentthe attendance of all students who were

invited.

This screenshot provides a glimpseat the Tutoring/Mentoring Attendance tracker.

A district-wide formis provided to track student

completionof the Read-at-Home packets.

It is available here.

Use this, or a similar form, to documentthe participation of all third grade students

who were provided a packet.

This screenshot provides a glimpseat the Read-at-Home Completion Record.

An EOY Conference form is includedfor each 3rd grade student.

This year, an EOY Conference formwill also be included

for students who received“probationary promotion”

to 4th or 5th grade last June.

End of Year Conference Form

3rd, 4th, 5th Grade ONLY

This screenshot provides a glimpse at the EOY Conference Form.

A completed, signed Review of the Programof Reading Instruction is included in the folderof each student who was RSA Retained in 3rd

grade.

This form is provided during EOY Trainings.

Review of theProgram of Reading

Instruction

3rd Grade ONLY

This screenshot provides a glimpse at the Review Form.

The Academic Progress FolderEnd of the Year

After the completion of EOY assessments,ONLY the required documents are placed

in orderand stapled/clipped to create a grade-

level packet.

This packet is left in the folder.

The entire folder is placedwith the student’s cumulative folderin preparation for next school year.

Please contact us if you have any questions or concerns.