Official Visitor

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NEW SOUTH WALES

MINISTER FOR JUSTICE

Department of Corrective ServicesOfficial Visitor Scheme

OFFICIALVISITOR

MANUAL

Name of Official VisitorAppointed: DateName of Correctional Centre

Level 19, Roden Cutler House, 24 Campbell St., Sydney, N.S.W. 2000. G.P.O. Box 31. Phone: (02) 269 1444: Fax: 1021 261 1115


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OFFICIAL VISITOR MANUAL

CONTENTS

1. Appointment of Official Visitor2. Background of Official Visitor Scheme

3. Legislation Governing Scheme4. Aims of Official Visitor Scheme5. Roles Official Visitor

SuperintendentChief SuperintendentCommissionerMinister

6. Performance Assessment7. Performance Agreement8. Official Visitor Record Form9. List of Official Visitors10. Head Office and Regional Telephone Numbers11. Remuneration12. Sample Claim Forms


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PRISONS ACT 1952

APPOINTMENT OF OFFICIAL VISITOR

I, TERENCE ALLAN GRIFFITHS, Minister for Justice, in pursuance of the provisionsof Section 8A (1) of the Prisons Act 1952, do, by this notification, appoint PH1 asOfficial Visitor to PH2, for a period of two years, effective from PH3.Dated this day of 1992.

TERRY GRIFFITHS, MPMinister for Justice


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OFFICIAL VISITOR SCHEME

BACKGROUND

The Official Visitor Scheme commenced in May 1985 on a trial basis and in 1988 thePrisons Act 1952 was amended to provide for the statutory appointment of OfficialVisitors. Sections 8A and 8B, and Schedule 4A, to the Prisons Act 1952 are concernedwith the appointment and responsibilities of Official Visitors. Official Visitors areappointed for a period of two years, but they may be re-appointed at the discretion of theMinister for Justice. They are usually of a professional background, eg retireddepartmental head, school teacher, psychologist, medical practitioner.

The objective of the Scheme is to provide an outlet for inquiries or complaints from bothstaff and inmates. As a general principle, Official Visitors do not intervene wheresomeone else in the Department is available or employed to handle the matter. Bydeveloping productive relationships within their respective correctional centres, OfficialVisitors facilitate the resolution of problems quickly and effectively, so that only thoseissues which they are unable to deal with locally are referred elsewhere. I t follows,therefore, that much of an Official Visitor's work is that of problem-solving, mainly byappropriate referral, with any necessary follow-up action to confirm resolution.

Official Visitors have direct access to the Minister and the Commissioner. Except in themost unusual circumstances, all complaints are initially discussed with the Superintendent.

Official Visitor Scheme 1


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LEGISLATION

SECTIONS SA AND SB OF PRISONS ACT 1952

Official VisitorsSA. (1) TherMinister may appoint, in respect of each prison, one or more Official

Visitors.(2) Any such appointment shall be notified in the Gazette.(3) The following persons are not eligible to be Official Visitors:

(a) a person employed as an officer or temporary employee in theDepartment of Corrective Services; or

(b) a person who is to any extent responsible for the management of, orwho is employed at or in connection with, a prison; or

(c) a person having any interest in a contract under Part 6A; or(d) a person who has not made a declaration under clause 3A of

Schedule 4A.(4) An Official Visitor:

(a) shall visit the prison in respect of which the Official Visitor isappointed at least once* each month for the purpose of givinginterviews to prison officers and prisoners; and

(b) may visit the prison at any other time unless, in the opinion of thegovernor of the prison, a visit would be undesirable for reasons ofsecurity; and

(c) shall, in accordance with the regulations, receive and deal withcomplaints; and

(d) shall, in accordance with the regulations, report at least once every6 months to the Minister; and

(e) shall have such other functions as may be prescribed.(5) Schedule 4A has effect with respect to Official Visitors.

(*Please note that as of 26.S.91 the Minister requires Official Visitors to visit correctionalcentres twice per month)



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Disclosure of informationSB. An Official Visitor shall not disclose any information obtained in

connection with the administration or execution of this Act unless thatdisclosure is made:(a) with the consent of the person from whom the information was

obtained; or(b) in connection with the administration or execution of this Act; or(c) for the purpose of any legal proceedings arising out of this Act; or(d) in accordance with a requirement of the Ombudsman Act 1974; or(e) with other lawful excuse.

SCHEDULE 4

SCHEDULE 4A - PROVISIONS RELATING TO OFFICIAL VISITORS(Sec. SA (5))

Term of office1. Subject to this Schedule, an Official Visitor shall hold office for such period not

exceeding 2 years as may be specified in the Official Visitor's instrument ofappointment, but is eligible (if otherwise qualified) for reappointment.

Acting Official Visitors2. (1) The Minister may, from time to time, appoint a person to act in the office

of an Official Visitor during the illness or absence of the Official Visitor,and the person, while so acting, has all the functions of (and shall be takento be) an Official Visitor.

(2) The Minister may, at any time, remove a person from any office to whichthe person was appointed under this clause.

(3) A person while acting in the office of an Official Visitor is entitled to bepaid such remuneration (including travelling and subsistence allowances) asthe Minister may from time to time determine in respect of the person.

(4) For the purpose of this clause, a vacancy in the office of an Official Visitorshall be taken to be an absence from office of the Official Visitor.



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Remuneration3. An Official Visitor is entitled to be paid such remuneration (including travelling

and subsistence allowances) as the Minister may from time to time determine.

Declaration of interest3A. (1) Before being appointed as an Official Visitor or as an acting Official

Visitor to a prison that is being managed under an agreement in accordancewith Part 6A, a person is required to make a declaration of his or herinterest (if any) in the agreement or in the management company.

(2) For the purposes of a declaration under this clause, a reference in subclause(1) to an interest in the management company includes a reference to:(a) shareholding in the management company or in any related

corporation within the.meaning of the Companies (New SouthWales) Code; and

(b) any interest in business dealings that are taking place or that havetaken place with the management company or any director or officerof the management company.

(3) A person is not to be appointed as an Official Visitor or acting OfficialVisitor if, in the opinion of the Minister, the person has such an interest inthe management agreement or the management company that the personshould not be so appointed.

Vacancy in office of Official Visitor4. (1) The office of an Official Visitor becomes vacant if the Official Visitor:

(a) dies; or(b) completes a term of office and is not re-appointed; or(c) resigns the office by instrument in writing addressed to the Minister;

or(d) is removed from office by the Minister under this clause; or(e) becomes bankrupt, applies to take the benefit of any law for the

relief of bankrupt or insolvent debtors, compounds with his or hercreditors or makes an assignment of his or her remuneration fortheir benefit; or



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(f) becomes a temporary patient or a continued treatment patient withinthe meaning of the Mental Health Act 1958, a forensic patientwithin the meaning of the Mental Health Act 1983 or a protectedperson within the meaning of the Protected Estates Act 1983; or

(g) is convicted in New South Wales of an offence that is punishable bypenal servitude or imprisonment for 12 months or more or isconvicted elsewhere than in New South Wales of an offence that, ifcommitted in New South Wales, would be an offence so punishable.

(2) The Minister may remove an Official Visitor from office at any time forsuch cause as to the Minister seems sufficient.

(3) Without affecting the generality of subclause (2), the Minister may removefrom office an Official Visitor who contravenes section 8B or who, in thecase of a prison that is managed under an agreement in accordance withPart 6A, is found:(a) to have such an interest in the agreement or the management

company that the person ought not, in the opinion of the Minister,to continue to be an Official Visitor to the prison; or

(b) to have made a declaration under clause 3A that was false ormisleading in a material particular.

Filling of vacancy in office of Official Visitor5. If the office of an Official Visitor becomes vacant, a person may, subject to this

Act, be appointed to fill the vacancy.

PRISONS (GENERAL) REGULATION 1989, PART 11, REQUESTS ANDCOMPLAINTS, DIVISION 1 - OFFICIAL VISITORS.

Notice etc of availability of Official Visitors132. (1) The governor of a prison is to notify all prison staff and prisoners at the

prison of the date and time when the Official Visitor to the prison will bein attendance at the prison and available for interviews.



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(2) The governor of a prison is required, if aware that a prisoner considers acomplaint or inquiry made by the prisoner has not been dealt withsatisfactorily by the prison staff, to advise the prisoner that the prisonermay request an Official Visitor to deal with the complaint or inquiry.

Complaints and inquiries: how dealt with133. (1) I f an Official Visitor receives a complaint or inquiry, the Official Visitor is

required to:(a) immediately record the complaint or inquiry in the Official Visitor's

official diary; and(b) if the Official Visitor considers it necessary, clarify with the prison

officer or prisoner concerned the details of the complaint or inquiry;and

(c) ascertain from the prison officer or prisoner what action (if any) hasbeen taken or information provided in response to the complaint orinquiry; and

(d) complete and forward to the Commissioner an Official Visitors'record form for statistical purposes that contains particulars ofaction taken under this subclause.

(2) An Official Visitor must:(a) if the Official Visitor considers that the complaint or inquiry can be

resolved quickly by bringing it to the attention of the governor ofthe prison, inform the governor of the prison of the complaint orinquiry and attempt to have it resolved at that level; or

(b) advise the prison officer or prisoner concerned of any other actionthat the Official Visitor thinks may be taken by the prison officer orprisoner with respect to the complaint or inquiry; or

(c) with the consent of the prison officer or prisoner concerned, referthe complaint or inquiry on behalf of the prison officer or prisonerto such person as the Official Visitor considers appropriate.

(3) In dealing with a complaint or inquiry at any level, an Official Visitor mustnot:(a) interfere with the management or discipline of the prison; or



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(b) give any instructions (other than advice referred to in subclause(2)(b) to prison staff or prisoners.

(4) If more than one Official Visitor is appointed to a prison, each OfficialVisitor:(a) must inform each other of the persons they have interviewed at the

prison and the nature and substance of any complaints or inquiriesreceived by them; and

(b) may attend the prison on separate occasions.

Reports by Official Visitors134. (1) The periodic report of an Official Visitor to the Minister under section

8A(4)(d) of the Act must be in writing.(2) An Official Visitor may report to the Minister at any time if, in the opinion

of the Official Visitor, a complaint or inquiry received by the OfficialVisitor requires the immediate attention of the Minister.



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AIMS OF THE OFFICIAL VISITOR SCHEME

1. To address inadequacies and injustices affecting staff and inmates.

2. To deal with complaints by staff and inmates at a local level wherever possible,referring only those which cannot be resolved by the utilisation of resources withinthe correctional centre.

3. To provide an additional avenue of communication with the Minister and theCommissioner through regular reporting of the nature of complaints/inquiries andthe success or otherwise of action taken.

4. To identify those areas where, prima facie, complaints may be more appropriatelydealt with by Official Visitors than by the Ombudsman.



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ROLE OF THE OFFICIAL VISITOR

1. An Official Visitor may visit his/her correctional centre at any time, except whenin the opinion of the Superintendent a visit would be inappropriate for reasons ofthe security or good management of the correctional centre.

2. An Official Visitor must be available at the correctional centre twice a month forinterview by staff and inmates.

3. An Official Visitor is to notify the Superintendent of the date and time of theintended visit, as far as possible giving at least three days' notice.

4. In every case the name of a complainant is to be recorded in the Official Visitor'sdiary.

If it is impossible to satisfactorily investigate or conclude a complaint withoutdisclosing a complainant's name, then the Official Visitor should consult thecomplainant before carrying on with the complaint.

5. When a complaint/inquiry is received, the Official Visitor is to:(a) immediately record it in his/her official diary;(b) clarify the facts;(c) ascertain what action the complainant/inquirer has already taken out and

advise of other possible action;(d) take up the matter on behalf of the complainant/inquirer.

6. The Official Visitor should discuss the complaint with the Superintendent todetermine what action has been taken.

7. As a general rule, no problem capable of being dealt with at the local level shouldbe taken further.

8. In co-operation with the Superintendent, the Official Visitor will monitor inmatesheld in segregation to ensure that they are not unreasonably deprived of rights andprivileges in relation to medical treatment and access to services.



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9. The confidentiality of personal records of staff is respected. In specialcircumstances, subject to the approval of the officer concerned, the Minister orCommissioner may give approval for an Official Visitor to have access to theofficer's personal file.

10. The Official Visitor must deal with inquiries and complaints without interferingwith the management or discipline of a correctional centre.

11. Where more than one Official Visitor is appointed to a correctional centre, eachmust inform the other of persons interviewed and their inquiries/complaints, sothat duplication does not occur. They may attend the correctional centreseparately.

12. An Official Visitor is to submit a six monthly report to the Minister within21 days of 31 December and 30 June and complete the Official Visitors RecordForm for every quarter.

13. If deemed necessary, the Official Visitor should bring important matters to theattention of the Commissioner or Minister, instead of waiting to submit the bi-annual report.

14. An Official Visitor should advise the complainant to refer to the Office of theOmbudsman any matter which should be dealt with by that Office.

15. An Official Visitor should deal with any matter referred to him/her by theOmbudsman.

16. Official Visitor's Remuneration:Remuneration will be approved only for actual visits to the correctional centre towhich the Official Visitor is appointed and for attendance at meetings whenrequested by the Minister or the Commissioner. Claims for incidental expensesincurred in visiting correctional centres or attending meetings will be paid ifsupported by receipts.



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ROLE OF THE SUPERINTENDENT

1. The Superintendent shall notify all staff and inmates in advance of the date andtime the Official Visitor(s) will be in attendance.

2. The Superintendent will advise inmates that if problems have arisen and they havenot been able to have these problems dealt with satisfactorily by staff, they shouldgenerally refer them to the Official Visitor rather than to the Ombudsman. Forexample:*****

Social welfare problemsDelays in responding to applications and requestsProblems regarding private property and earningsTransfers and classificationsDissatisfaction with decisions and desire for review

This does not preclude inmates from bringing a matter to the attention of theOmbudsman.

3. As a matter of courtesy the Superintendent will inform the Official Visitor on hisor her next visit of action taken to resolve the problems brought to his or herattention on the Official Visitor's previous visit.

4. The Superintendent will afford the Official Visitor access to the necessarydocuments and information.

5. If considered necessary, the Superintendent will invite the Official Visitor to makean additional or urgent visit to the Centre to deal with pressing matters.

6. The Superintendent will inform the Minister if the Official Visitor does not visitthe correctional centre as required.

7. The Superintendent will ensure that legitimate claims for fees and expenses ofOfficial Visitors are dealt with promptly.



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ROLE OF THE CHffiF SUPERINTENDENT

1. The Chief Superintendent will supply such information and advice as is required toenable the Minister to reply to matters raised in Official Visitor reports.

2. The Chief Superintendent will convene an annual meeting of Official Visitorswithin his/her Region.

3. The Chief Superintendent will, when convenient, meet individual Official Visitorsto discuss matters to do with their work.



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ROLE OF THE COMMISSIONER

Through the Ministerial Liaison Unit, the Commissioner will:

1. Prepare an up-to-date manual for issue to Official Visitors at the time of theirappointment.

2. Organise and convene an annual two-day Seminar of Official Visitors .

3. Liaise with Superintendents, Official Visitors and the Ombudsman regardingproblems, reports and Official Visitor meetings and seminars.

4. Provide advice to the Minister on matters raised in Official Visitor reports.

5. Provide knowledge and understanding of the role of the Department of CorrectiveServices, its organisational structure and cultural environment, its corporate planand future directions.

6. Provide information concerning the role of the Department of Corrective Servicesin the NSW Criminal Justice system.

7. Provide information concerning human rights issues affecting persons incorrectional centres.

8. Provide information on issues concerning minority groups, in particular, thosegroups subject to discrimination as covered by the NSW Anti-Discrimination Act1977, and its later amendments.



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ROLE OF THE MINISTER

1. To receive Official Visitor reports and act upon matters raised.

2. Meet Official Visitors at the annual Official Visitor Seminar.

3. Meet the Official Visitor where possible for private discussions on the occasion ofa visit to a correctional centre.

4. Review Official Visitor performance having regard to the responsibilities, expectedoutcomes and undertakings contained in the performance assessment andagreement.



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PERFORMANCE ASSESSMENT

ResponsibilitiesThe Official Visitor shall be responsible for:1. Addressing the concerns of staff and inmates.2. Resolving problems of staff and inmates, speedily and fairly, wherever possible.3. Providing an independent avenue for local resolution of disputes.

4. Providing an independent source of information of correctional centre operation tothe Minister.5. Assisting the Ombudsman in dealing with complaints.Expected Outcomes1. Staff and inmate complaints resolved locally.

2. Number of complaints to the Ombudsman reduced.3. Potential problem areas identified.Performance IndicatorsIn assessing the performance of Official Visitors, the following would be considered:1. Accessibility to inmates and staff.2. Effective and timely recording and reporting on areas of concern.3. Accessibility to minority or disadvantaged groups, including non-English speaking,

Aboriginal inmates, disabled, segregated and protection inmates.4. Participation in meetings and seminars.5. Compatibility of action with legislation governing Official Visitor Scheme.



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DEPARTMENT OF CORRECTIVE SERVICESOFFICIAL VISITOR SCHEME

PERFORMANCE AGREEMENT

I, ------------- ccept appointment as an Official Visitorat--------------------- and hereby agree

to familiarise myself with legislation governing the Official Visitor Schemeto familiarise myself with the aims of the Official Visitor Schemeto familiarise myself with the role of Official Visitors

and to carry out the duties of Official Visitor with due regard to requirements for thefrequency of visits, accessibility to inmates and staff, consultation with theSuperintendent, co-operation with the Ombudsman and the recording of complaints andproblems raised by inmates and staff.I will submit such reports and attend such meetings as are required by the Minister forJustice.I understand that this agreement may be terminated by the Minister or myself by giving7 days written notice.I will notify the Minister for Justice in writing if I am unable to carry out the duties ofOfficial Visitor.

TERRY GRIFFITHS, MPMinister for Justice

Signature:Date:


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DEPARTMENT OF CORRECTIVE SERVICES

OFFICIAL VISITOR RECORD FORM

As required under 133(l)(d) of the Prisons Act 1952 (Prisons (General) Regulation) 1989 Part II.

Institution:----------------Dates of Visits:

Period Ending: - - - - - - - -

Inmates interviewed D Staff members interviewed DMatters resolved:

Matters unresolved:

Inmates

InmatesDD

Brief note on unresolved matters (eg inmate transferred):

Staff

Staff

Number of matters referred by the Office of the Ombudsman:

DD

DBrief outline of problems encountered or significant issues dealt with:

Details of claims submitted in this quarter:

Month 1Month 2Month 3

Fees Travel Other (phone, etc)


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Have you experienced problems or delays in relation to payment of claims?I f so, please give details. YES/NO

Brief comment on the effectiveness of the Official Visitor Scheme at your centre during this period:

Signed:----------Official Visitor

Superintendent's comment:

Signed: _________Superintendent

Chief Superintendent's comment:

Signed:----------Chief Superintendent

Date

Date

Date

To be forwarded to the Commissioner, Department of Corrective Services, Level 18, 24 CampbellStreet, Sydney 2000, within 21 days of the end of March, June, September and December.


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OFFICIAL VISITORS CONTACT NUMBERS

ASSESSMENT CENTRE AND SPECIAL CARE UNITMr Bill Weston

Telephone: (Home) 523 0683Mr Ernie Smith

Telephone: (Home) 750 9763

BATHURST CORRECTIONAL CENTREDr Mal Walker

Telephone: (Work) (063) 33 2574 or 33 2580(Home) (063) 37 3436

BERRIMA CORRECTIONAL CENTRE

Mr Les LambertTelephone: (Home) (048) 86 4236

BROKEN HILL CORRECTIONAL CENTREVacant

BROOKFIELD CORRECTIONAL CENTRE, MANNUSMr Jack Hiatt, QC

CESSNOCK CORRECTIONAL CENTREMr Ted Payne

Telephone: (Home) (049) 75 3459


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COOMA CORRECTIONAL CENTREMr Neville M Phee


EMU PLAINS CORRECTIONAL CENTREMr Geoff Simpson

Telephone: (Home) (047) 35 5336(Work) (02) 622 2394

GLEN INNES CORRECTIONAL CENTREMr Geoff O'Brien

Telephone: (Home) (067) 32 3334(Work) (067) 32 2687

GOULBURN CORRECTIONAL CENTRE

Mrs Margaret AbbottTelephone: (Home) (06) 286 4457Mrs Helen Fordham


GRAFTON CORRECTIONAL CENTRE

Mr John ThorntonTelephone: (Work) (066) 42 3388(Home) (066) 42 3358

JOHN MORONY CORRECTIONAL CENTREAir Commodore Jeff Michael



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KIRKCONNELL AND OBERON CORRECTIONAL CENTRESMr John Standen


LITHGOW CORRECTIONAL CENTREMr Reg Gillard


MAITLAND CORRECTIONAL CENTREMr Don Yates


MULAWA AND NORMA PARKER CORRECTIONAL CENTRESVacant

MULAWA CORRECTIONAL CENTREMs Christine Doemling


PARKLEA CORRECTIONAL CENTRE

Mr Rees HughesTelephone: (Work) 630 2000(Home) 639 4984

PARRAMATTA CORRECTIONAL CENTREMr Roger Pryke



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RECEYfiON CENTREVacant

RECEYfiON CENTREVacant

REMAND CENTRE, LONG BAY HOSPITAL AND SPECIAL PURPOSE CENTREMr Kevin Hooper

Telephone: (Home) (043) 84 4107Mrs Irene Mamontoff


SILVERWATER CORRECTIONAL CENTREMr Doug Morrison

Telephone: (Home) 580 0818(Work) 533 2556

ST HELIERS CORRECTIONAL CENTRE, MUSWELLBROOKMr John Davies

Telephone: (Work) (065) 43 2766(Home) (065) 43 1525

TAMWORTH CORRECTIONAL CENTREMr EN Park



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TRAINING CENTREMs Kay Valder

Telephone: (Home) 969 9992 or 997 2695

YOUNG OFFENDERS CORRECTIONAL CENTRE, NEWNESMrs Marie Wood



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HEAD OFFICE AND REGIONAL TELEPHONE NUMBERS

The Switchboard Number for Head Office, including Station House, is: (02) 289 1333Minister's Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289 1444Commissioner's Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289 1330Deputy Commissioner's Office . . . . . . . . . . . . . . . . . . . . . . . 289 1357Assistant Commissioner, Operations . . . . . . . . . . . . . . . . . . . . 289 1053Assistant Commissioner, Personnel & Education . . . . . . . . . . . . . 289 1344Assistant Commissioner, Support Services . . . . . . . . . . . . . . . . . 289 1052Manager, Executive Support . . . . . . . . . . . . . . . . . . . . . . . . . 289 1337Executive Officer, Ministerial Liaison Unit . . . . . . . . . . . . . . . . 289 1192Executive officer, Classification Division . . . . . . . . . . . . . . . . . 289 2125Executive Director, Human Resources . . . . . . . . . . . . . . . . . . . 289 1291Executive Director, Legal Services Division . . . . . . . . . . . . . . . 289 1321Secretary, Offenders Review Board . . . . . . . . . . . . . . . . . . . . . 289 1175Executive Officer, Serious Offenders Review Board . . . . . . . . . . . 289 1587Manager, Freedom oflnformation Unit . . . . . . . . . . . . . . . . . . 289 1535Regional Commander, Mr J Klok,Eastern Region, Long Bay . . . . . . . . . . . . . . . . . . . . . . . . . . . 661 0033Includes: Long Bay Correctional Centre,Prison Hospital, Malabar Emergency Unit,Special Care Unit, Malabar Periodic DetentionCentreRegional Commander, Mr I Flynn,South/West Region, Goulburn . . . . . . . . . . . . . . . . . . . . . . . . (048) 22 1508Includes: Goulburn Training Centre,Cooma, Berrima, Mannus, Emu Plains,Bathurst, Lithgow, Oberon, Kirkconnell,Campbelltown Periodic Detention CentreRegional Commander, Mr KMiddlebrook,Northern Region, Muswellbrook . . . . . . . . . . . . . . . . . . . . . . (065) 41 1144Includes: Grafton, Tamworth, Glen Innes,Maitland, Cessnock, St Heliers,John Morony


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Regional Commander, Mr D Farrell,Central Region, Blacktown . . . . . . . . . . . . . . . . . . . . . . . . . . (02) 831 7300Includes: Mulawa, Norma Parker,Silverwater, Broken Hill, Parrarnatta,Parklea, Newnes Young Offenders Centre,Parrarnatta Periodic Detention Centre


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REMUNERATION - QFFICIAL VISITORSMeal allowances are payable for one day trips in the following circumstances and subject tocertification.

Breakfast money = $8.60No payment will be made unless the claimant commenced duty at or before 6.00 am and has beenput to the expense of obtaining a meal while travelling.

Lunch money = $11.15No payment will be made unless the form is endorsed that the claim is the amount actually paid forthe meal Oess normal expenditure for the midday meal). The certification is made at the bottomright hand comer of the Diary side of the form.

Tea money = $20.25Travel must have been after 6.30 pm and expense incurred in obtaining a meal while travelling. Theactual time of ending the trip must be included on the claim.Subsistence allowance is paid when required to stay overnight. When this allowance is claimed,meal allowances are not paid. The current rate is $153.75 per day (plus $6.41 per hour for eachhour thereafter) for capital cities; $109.50 per day (plus $4.56 per hour for each hour thereafter)elsewhere.A motor vehicle mileage allowance of 29.8 cents per kilometre is payable.In order to be eligible for a motor vehicle mileage allowance it is necessary, according to thePremier's directive of 22 September 1988, that you hold a comprehensive motor vehicle insurancepolicy. The policy should then include an indemnification of the Crown against liability for any lossarising from use of the vehicle while on official business.Your original comprehensive motor vehicle insurance policy should be sighted by the GaolSuperintendent. A certified copy of the policy should be attached to the Request for Use of PrivateVehicle on Official Business form and sent to the Officer-In-Charge, Transport Services, Departmentof Corrective Services, Roden Cutler House, 24 Campbell Street, Sydney, 2000.Claims for meal and mileage allowances should be made on Form C39 and forwarded to theappropriate institution.Fees to Official Visitors will be paid:

(a) $71.00 for each official visit not exceeding a half day;(b) $120.00 for each visit exceeding a half day (over 4 hours).

Claims should be made on Form C37 and forwarded to the appropriate institution.The above rates are effective as of 1 December 1991.


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2

Date Departure

Centre Time1 Yass Bam

1,2 1'-'olf:-e':rr 3om34

' 567891011121314151617181920212223242526272829 rtass Sam9 ;sg ~ o ! f : - e ' : r n 12n31-

*Insert current rates.

DIARY For Period e n d e d ~ N : . : . . : : o c . . : . . . v e = m = b = e r = - - - - - - 1 9 s sDeta1ls ot trave111ng Expenses Incurred- C!. 47(3)(bl or 44

Kms lrotal absencE Accom. as Casual mealsArrival lrav'd fromH.O. per recerplCl. 54 Lunch DinnerUse atCentre T1me car Days Hours $ $ $ e ; . o u + ~ e : n 9am 87

Yass 4om 87

"'o!f:-e':r 9am 87JOn Yass llnm 87

TOTALSvo1umns (1) (2) (3) (4)

Summary of Actual Expenses ClaimDaily Margin: $

Allowance at ............................. "'per day (col. 1)Allowance a t - - - - - - - ~ - *per hour (col. 1)

Accommodation (col. 2) ...................................................... f - - - - - - l - - -1Lunches (col. 3)Dinners (coL 4)Total claim .

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Part1culars ol serv1ce

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The hourly rate is '/24th of the appropriate daily rate.Show details of fares on voucher

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Official Visitor

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