OFFICE OF THE EXECUTIVE ENGINEER - …mpmandiboard.gov.in/tender/tenderfile/NIT HO 2016 459.pdf ·...

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OFFICE OF THE EXECUTIVE ENGINEER

Madhya Pradesh State Agricultural Marketing Board

Bhopal Division No. 2 Bhopal

TENDER DOCUMENTS

FOR

NAME OF WORK – ANNUAL MAINTENANCE OF EPABX,

TELEPHONE INTERCOM SYSTEM OF MANDI BOARD

COMPLEX AT 26, KISAN BHAWAN, ARERA HILLS, BHOPAL

MADHYA PRADESH STATE AGRICULTURAL

MARKETING BOARD

M.P. STATE AGRICULTURE MARKETING BOARD

"KISAN BHAWAN" 26, ARERA HILLS, JAIL ROAD, BHOPAL (M.P.)

w.e.f. site: www.mpmandiboard.gov.in

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OOFFFFIICCEE OOFF TTHHEE EEXXEECCUUTTIIVVEE EENNGGIINNEEEERR MM..PP.. SSTTAATTEE AAGGRRIICCUULLTTUURRAALL MMAARRKKEETTIINNGG BBOOAARRDD 2266,, AArreerraa HHiillllss,, KKiissaann BBhhaawwaann,, BBhhooppaall DDiivviissiioonn -- 0022,, BBhhooppaall

MMEEMMOORRAANNDDUUMM

Issued to Shri/Mr./Ms.

Name of Work & Location Annual Maintenance Of EPABX,

Telephone Intercom System Of Mandi

Board Complex

At 26, Kisan Bhawan, Arera Hills, Bhopal.

Amount of Earnest Money Deposit Rs 2000/-

Cost of Tender Form Rs Rs 1000/-

Vide M.R. No. & Date

Time allowed for completion 12 months including rainy season

Date of Starting Purchasing Tender 2277..88..22001166 ttiimmee 1111..0000 aa..mm..

Date of Opening Tender 1155..99..22001166

Date :

Executive Engineer M.P. State Agricultural

Marketing Board, Bhopal Division 02

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OOFFFFIICCEE OOFF TTHHEE EEXXEECCUUTTIIVVEE EENNGGIINNEEEERR MM..PP.. SSTTAATTEE AAGGRRIICCUULLTTUURRAALL MMAARRKKEETTIINNGG BBOOAARRDD 2266,, AArreerraa HHiillllss,, KKiissaann BBhhaawwaann,, BBhhooppaall DDiivviissiioonn -- 0022,, BBhhooppaall

N.I.T. No /Bpl Div. 2/Maintenance/EPABX/56/459/e-tendering Dated:27/8/2016

NNOOTTIICCEE IINNVVIITTIINNGG TTEENNDDEERR

Item rate tenders are invited in 3 envelopes system by registered/speed

post/manual till 14.9.2016 time 5.30 p.m. in the Office of by The Executive Engineer, M.P.

State Agriculture Board, Technical Division No.2, Bhopal for providing comprehensive

Annual Maintenance Of EPABX, Telephone Intercom System Of Mandi Board Complex At

26, Kisan Bhawan, Arera Hills, Bhopal. The tender form can be purchased from the Office

of by The Executive Engineer, M.P. State Agriculture Board, Technical Division No.2,

Bhopal till 13.9.2016 time 5.30 p.m. (excluding holidays). The tender form can also be

viewed and downloaded from the website of the mandi board

www.mpmandiboard.gov.in. In case, tender form is downloaded from the website of

Mandi Board than demand draft of the cost of the tender document in the name of The

Executive Engineer, M.P. State Agriculture Board, Technical Division No.2, Bhopal will

have to be sent separately in sealed envelope.

Conditions:-

1. Tender purchase start date 27.8.2016 time 11.00 a.m.

2. Tender submission last date 14.9.2016 time 5.30 p.m.

3. EMD ('A' Envelope) opening date 15.9.2016 time 11.00 a.m.

4. Technical bid ('B' Envelope) opening date15.9.2016 time 12.00 noon.

5. Financial bid ('C' Envelope) opening date 15.9.2016 time 3.00 p.m.

6. Earnest money will be in the form of FDR in the name of The Executive Engineer,

M.P. State Agriculture Board, Technical Division No.2, Bhopal.

Executive Engineer M.P. State Agricultural

Marketing Board, Bhopal Division 02

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DOCUMENTS COMPRISING THE BID

The bid submitted by the bidder shall be in the following parts:

Part 1 – This shall be known as Envelope A and would apply for all bids. Envelop A shall contain the following as per details given below:

i) Registration of proprietary or firm or company and organizational details.

ii) Payment of the cost of Bid Document; iii) Earnest Money; and iv) An affidavit duly notarized.

Part 2 – This shall be known as Envelope B and it should contain the

following documents:

i) PAN number. ii) TIN number iii) Gumasta license. iv) Commercial tax certificate. v) Experience certificate.

Part 3 – This shall be known as Envelope C and would apply to all bids. Envelop C shall contain financial offer in the prescribed format.

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SECTION - 1

This contract is meant for ANNUAL MAINTENANCE OF EPABX, TELEPHONE

INTERCOM SYSTEM with all labour and material services as given below. Within

installation testing and commissioning of new parts /equipments /accessories in

place of damage /broken /worn-out pans /equipments for existing system.

1. FLOAT CUMBOOSTER CHARGER

2. OPERATOR CONSOL

3. BATTERY -4NO. -(12 V.12 Ah. each)

4. MAIN DISTRIBUTATION FRAME

5. DIGITAL EPABX SYSTEM (PRI)

6. PUSH BUTTON TELEPHONE

7. TELEPHONE WIRING

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SECTION - 2

List of major equipment installed in the EPABX room and Officers, Employees

Room

1. FLOAT CUMBOOSTER CHARGER

2. OPERATOR CONSOL

3. BATTERY -4NO. -(12 V.12 Ah. each)

4. MAIN DISTRIBUTATION FRAME

5. DIGITAL EPABX SYSTEM (PRI)

6. PUSH BUTTON TELEPHONE

7. TELEPHONE WIRING

NOTE:

The above list has been given only to given general idea to the contractor to

assess the quantum of work. This does not mean that contractor's scope of work

will be limited to maintain and attend above equipments and operation of complete

installation from EPABX ROOM to Distribution panel/ Officers chamber and

Employee Chamber Labour and Material for changing of faulty cables, faulty

Telephone Instrument.

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SECTION - 3

SCOPE OF WORK:

Contractor shall do periodical preventive maintenance for the equipments as

and when required by inspection, testing, cleaning etc. For perfect trouble* free

and fault free smooth operation. The periodical preventive maintenance work

should be maintained in the register and to be got verified and signed by Mandi

Board Authorities, Periodical preventive maintenance will have to be done as per

IS:CODE, i.e. RULES OR as per prescribed in maintenance manuals.

1. CHECKING OF WIRING "WEEKLY OR AS REQUIRED.

2. Examine visually WIRE connection WITH.. Telephone Instrument "WEEKLY.

3. Examine OPERATOR CONSOL EQUIPMENT "WEEKLY OR AS REQUIRED.

4. Checking cable/wiring connection in Battery, M.D.F., Telephone Instrument etc.

"WEEKLY

5. Operation and maintenance of all equipment/ panels. "WEEKLY

6. Replacement work of defective parts and spare "WEEKLY

Apart from the above points, the contractor shall also do ALL the Telephone

Related work as per instructions/ schedule given by the Engineer In-charge time to

time.

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SECTION - 4

TERMS AND CONDITIONS:

1. The Contractor should have valid Coral Company Authorized Service Dealer.

2. The Contractor must have at least (one) 01 year experience within last 03

years with similar Nature of Work and similar cost of work in Govt./ Semi Govt.

Department.

3. Contractor will be responsible to maintain the record in separate register.

4. Contactor will be responsible for taking all sorts of safety measures for his

workers during duty hours to avoid any type of incident.

5. Contractor should have his own tools and plants, helmets, including hand

gloves, other safety measures in good working condition for his working staff.

6. Contractor will be responsible for any causality of his workers if occurred due

to electrical fault or by any accident during duty or by any accident during duty

hours. Mandi Board will not be responsible in any way for the same.

7. In case of emergency contractor must provide the labour And Material for

Telephone intercom Maintenance work as per requirement and no Extra

payment shall be for the same.

8. Unauthorized person should not be allowed to enter in the EPABX control

room.

9. A fine of Rs.100/- per day will be imposed. if working staff of contractor is not

attend and rectify the Complaint within 24 hours.

10. The Contractor must do the group Insurance of the Workers on duty. He will

be fully responsible for complying labour laws as per Government rules and

regulations.

11. Contractor will be responsible to come at site on call at any time during 24

hours (even Sunday and holidays) with their technical staff if needed at the

time of Repair and Maintenance of intercom System apart from duty hours. No

extra payment will be made for the same.

12. In case of damages/ losses occurred due to negligent of contractor or his

working staff, said damages will be recovered from the contractor's bill.

13. In case of any dispute between the Employer and the Contractor, the decision

of the Managing Director, Mandi board shall be final and binding on both the

parties.

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14. Any type of conveyance/ transportation etc. will be borne by the contractor.

15. The Engineer in-charge will be at liberty to terminate the contract by giving 15

days notice in writing, if the contractor fails to comply with the provisions of the

contract or if the services rendered by him are found to be unsatisfactorily.

SECTION - 5

TENDER BASIS AND MODE OF PAYMENTS:

1. The Contractor will be for a period of twelve months from the date of

commencing work.

2. Rates should be quoted on yearly basis.

3. M.P.S.A.M. Board will not be responsible for any tax or duties Income tax,

Service tax or any tax levied on contractor by other department or agencies.

The contactor will be entirely responsible for all kind of taxes.

4. The rates quoted by the contractor will not be enhanced during the period of

contract in any case.

5. The Engineer in-charge reserves the right to reject any/all quotations or

incomplete quotations without assigning any reason.

6. Successful contractor will have to deposit Rs.5000/- as performance guarantee

for due performance of the contract. The performance guarantee will be

refunded without any interests only after expire of the entire contract period in

case of satisfactory performance by the contractor.

7. Payment will be made to the contractor in equal installment every 03 month on

producing the bill in triplicate copy through the concerned division.

8. In case of satisfactory performance by the contractor the contract can be

renewed/ extended for a period of 12 months if both parties to the contract

mutually agree for the same. In case of renewal/ extension of the contract, the

rates will remain the same.

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Financial Bid (Envelope C):

ANNUAL MAINTENANCE OF EPABX, TELEPHONE INTERCOM SYSTEM OF

MANDI BOARD COMPLEX, BHOPAL

Sr. Particular of item and details of work

Qu

anti

ty

Unit Rate Amount

1 2 3 4 5 6

Part A

1 ANNUAL MAINTENANCE OF EPABX,

TELEPHONE INTERCOM SYSTEM OF

MANDI BOARD COMPLEX, BHOPAL 1

Per

Annum

Total (Part A)

Part B

For new cabling and telephones which

may be required

1 Telephone without caller ID for EPABX

system 15

Per

Piece

2 Telephone with caller ID for EPABX

system 8

Per

Piece

3 Telephone wire (cable wire) 2 pair for

EPABX system 250

Per

meter

4 PVC casing 25 mm wide for EPABX

system. 250

Per

meter

Total (Part B)

Total (Part A +B)

In Words-

Note:- Price quoted will be inclusive of all taxes i.e.VAT, Service Tax, Other duties and

levies which are payable as per Government norms.

.............................................. …..............................................

Signature of witness to Signature of the contractor before

contractor's Signature submission of Tender

Dated the .......... day of .............. 20 ….... Dated the ......... day of ….. 20…

Address of the witness ………………………………………

Occupation of the witness …………………………………..

The above tender is hereby accepted by me on behalf of the Mandi Board.

Dated the ..................... day of .............. 20 ..............

...................................

Signature of the officer by

Whom the tender accepted

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|| AFFIDAVIT ||P13F

1

(To be contained in Envelope A)

(On Non Judicial Stamp of Rs. 100)

I/we _______________________________________________________ who is/ are _______________________ (status in the firm/ company) and competent for submission of the affidavit on behalf of M/S ______________________ (contractor) do solemnly affirm an oath and state that:

I/we am/are fully satisfied for the correctness of the certificates/records submitted in support of the following information in bid documents which are being submitted in response to notice inviting e-tender No. ______________ for __________________________ (name of work) dated _______ issued by the ________________ (name of the department).

I/we am/ are fully responsible for the correctness of following self-certified information/ documents and certificates:

1. That the self-certified information given in the bid document is fully true and authentic.

2. That: a. Term deposit receipt deposited as earnest money, demand draft for cost of bid

document and other relevant documents provided by the Bank are authentic. b. Information regarding financial qualification and annual turnover is correct.

c. Information regarding various technical qualifications is correct.

3. No close relative of the undersigned and our firm/company is working in the

department.

OR

Following close relatives are working in the department:

Name _______________ Post ____________________ Present Posting

___________

Signature with Seal of the Deponent (bidder)

I/ We, _____________________ above deponent do hereby certify that the facts

mentioned in above paras 1 to 4 are correct to the best of my knowledge and belief.

Verified today _____________ (dated) at ______________ (place).

Signature with Seal of the Deponent (bidder)

Note: Affidavit duly notarized in original shall reach at least one calendar day before opening of the bid.

1

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ORGANIZATIONAL DETAILS

(To be Contained in Envelope - A)

S. No.

Particulars Details

1. Valid Registration of bidder of proprietary or firm or company and organizational details.

2. Name of Organization/ Individual/ Proprietary

Firm/ Partnership Firm

3.

Entity of Organization Individual/ Proprietary Firm/ Partnership Firm (Registered under Partnership Act)/ Limited Company (Registered under the Companies Act–1956)/ Corporation/ Joint Venture

4. Address of Communication

5. Telephone Number with STD Code

6. Fax Number with STD Code

7. Mobile Number

8. E-mail Address for all communications

Details of Authorized Representative

9. Name

10. Designation

11. Postal Address

12. Telephone Number with STD Code

13. Fax Number with STD Code

14. Mobile Number

15. E-mail Address

Note: In case of partnership firm and limited company certified copy of partnership deed/

Articles of Association and Memorandum of Association along with registration certificate of the company shall have to be enclosed.P21F

2 Signature of Bidder with Seal

Date: _____________

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LETTER OF ACCEPTANCE (LOA)

No. _______________ Dated: ___________

To,

M/s. ___________________________

(Name and address of the contractor)

Subject: (Name of the work as appearing in the bid for the work)

Dear Sir (s),

Your bid for the work mentioned above has been accepted on behalf of the MP State Agricultural Marketing Board, Bhopal at your bided percentage _____ below/ above or at par the Bill of Quantities and item wise rates given therein.

You are requested to submit within 15 (Fifteen) days from the date of issue of this letter:

a. The performance security/ performance guarantee of Rs. __________

(in figures) (Rupees _________________________________________

__ in words only). The performance security shall be in the shape of

term deposit receipt/ bank guarantee of any nationalized / schedule

commercial bank valid up to three months after the expiry of defects

liability period.

b. Sign the contract agreement.

Please note that the time allowed for carrying out the work as entered in the

bid is __________ months including/ excluding rainy season, shall be reckoned

from the date of signing the contract agreement.

Signing the contract agreement shall be reckoned as intimation to

commencement of work and no separate letter for commencement of work is

required. Therefore, after signing of the agreement, you are directed to contact the

Engineer-in-charge for taking the possession of site and necessary instructions to

start the work.

Yours Faithfully

Executive EngineerP30F

3

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AGREEMENT FORM AGREEMENT

This agreement, made on the _________________ day of ________________ between ___________________ (name and address of Employer) (hereinafter called " the

Employer) and____________________________________ (name and address of

contractor) hereinafter called "the Contractor" of the other part.

Whereas the Employer is desirous that the Contractor execute

________________________________________________________________ (name and identification number of Contract) (hereinafter called "the Works") and the Employer has accepted the Bid by the Contractor for the execution and completion of such Works and the remedying of any defects therein, at a cost of Rs._________ ______________________________________________________________ NOW THIS AGREEMENT WITNESSED as follows:

1. In this Agreement, words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to and they shall be deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all aspects with the provisions of the contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying the defects wherein Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

4. The following documents shall be deemed to form and be ready and construed as

part of this Agreement viz.

i. Letter of Acceptance ii. Contractor's Bid iii. Condition of Contract: General and Special iv. Contract Data v. Bid Data vi. Drawings vii. Bill of Quantities and viii. Any other documents listed in the Contract Data as forming part of the Contract.

In witnessed whereof the parties hereto have executed this Agreement under

their respective corporate seals and by the hands of their proper officers here unto duly

authorized.

The Common Seal of ____________________________________________ was hereunto affixed in the presence of: Signed, Sealed and Delivered by the said ____________________________ _________________________________________________________________ in the presence of: Binding Signature of Employer _________________________________________

Binding Signature of Contractor _________________________________________P73F

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