1

For departmental use only

( )

,

OFFICE OF THE

PRINCIPAL ACCOUNTANT GENERAL (A&E)

GUJARAT- RAJKOT

2017-18

ADMINISTRATIVE

REPORT 2017-2018

( 2018 ) (Updated up to March - 2018)

INDIAN AUDIT AND ACCOUNTS

DEPARTMENT

CONTENTS

2

Chapter- I

Chapter Topic Page No

I Organizational Structure 03

II Accounts and Entitlement Functions 04

III Treasury Inspection 10

IV Budget 11

V Human Resource Development 12

VI Training 21

VII Welfare Activities 24

VIII Computerization 27

IX Implementation of Official Language Policy 28

Annexure-I 33

Annexure-II 34

3

ORGANIZATIONAL STRUCTURE

The office of the Pr.Accountant General (A & E) Gujarat, Rajkot is responsible for

compilation of monthly accounts of the State Government, preparation of the Annual Finance and

Appropriation Accounts, maintenance of General Provident Fund Accounts of the State

Government employees, cadre control of Divisional Accountants and residuary pension cases of

State Government employees.

The incumbency statement of this office since 1983-84 is at Annexure I (Page 33)

The office of the Pr. Accountant General (A & E), Gujarat is located at Rajkot, with a

branch office at Ahmedabad. Allocation of work between the main office at Rajkot and branch at

Ahmedabad is as under: -

Functions:

Rajkot office

Compilation of Treasury accounts and Forest accounts of the State of Gujarat

Maintenance of Provident Fund accounts of employees of State Government other than

class IV

Ahmedabad branch office

Consolidation of Monthly Civil Accounts of the State Government

Finalization of the Appropriation Accounts and the Finance Accounts of the State

Government

Maintenance of accounts relating to Loans and Advances other than Loans to Government

Servants

Maintenance of Deposits accounts and Account Current

Compilation of Works accounts.

Cadre control of Divisional Accountants

Organizational chart of the two offices is at Annexure II (Page 34)

4

CHAPTER- II

A: Accounts

(i) Parameters of the Volume of work done: -

Number of Year wise details

2013-2014 2014-2015 2015-2016 2016-2017

2017-2018

(Up to accounting

month Feb-2018)

Qtr.Ending March- 18

Drawing and Disbursing

Officers in the State

6597 6697 6773 6647 6772

Pay and Accounts Offices of

IA&AD

02 02 02 02 02

Public Works accounts 1948 1920 1856 1847 1888

Forest accounts

(Per Month)

70 70 70 70 70

Other accounts

(Per Month)

04 04 04 04 04

GST Accounts

(Per Month)

01

Treasuries in the State 26 33 33 33 33

Treasury vouchers compiled 859963 834554 713381 772110 712924

Transfer entries adjusted in

the accounts

10841 11121 9257 9211 9250

Personal Ledger accounts 1470 1470 1492 1493 1509

Inward and Outward

settlement accounts

956 909 988 978 916

Loan accounts 5033 5179 2827 2907 2640

Broadsheets Maintained 213 213 213 213 213

Deposit accounts

maintained

177 177 177 154 158

Remittance pairing

broadsheets

02 02 02 04 04

(ii) Compilation of monthly accounts (State):-

The monthly accounts are compiled from the initial accounts viz., cash accounts, list of payments

accompanied with vouchers and receipt schedules received from the treasury offices, compiled

5

accounts received from public works and forest divisions and exchange accounts i.e. transaction

of Central to State vis-a vis. -

Due date for submission of monthly civil accounts to the state government is 25th of the

month following the month of Accounts: As against the actual trend of submissions during the

past four month has been as under.

Month of Account Date of submission

Nov-2017 22-12-2017

Dec-2017 23-01-2018

Jan-2018 23-02-2018

Feb-2018 23-02-2018

(iii) Annual Accounts

Finance Accounts and Appropriation Accounts of the State are prepared by the

Pr.Accountant General (A & E). The Finance Accounts depict the receipt and expenditure of the

Government (both Revenue and Capital heads), annual and progressive figures of capital outlays,

Public Debt, Deposits, Funds, Suspense and Remittances, etc. The Appropriation Accounts

compare the actual expenditure against the amounts of the voted grants and charged

appropriations, with explanations for the excess expenditure or under spending, as the case may

be.

The dates on which the Finance Accounts and Appropriation Accounts were placed on the

table of the State legislature during last five years are indicated in the table below: -

Year Date of presentation to the

Governor

Date of laying on the table

of the State Legislature

2013-2014 24-11-2014 31-03-2015

2014-2015 17-11-2015 31-03-2016

2015-2016 25-10-2016 31-03-2017

2016-2017 09-01-2018 28-03-2018

(iv) Reconciliation:

Focused attention given to reconciliation of accounts resulted in achievement of 91.16%

reconciliation for the year 2016-17. The accuracy of the accounts has improved tremendously.

Reconciliation of RBD, zero tolerance of suspense-adverse balances has also been maintained.

(v) Central Civil Accounts:

Comptroller and Auditor General of India has been relieved from the responsibility for

compiling the accounts and entitlements of Dadra and Nagar Haveli administration w.e.f. 01-

6

04-2013 vide Gazette Notification no. 116 dated 27-02-2013 (annexure-A) published in the

Gazette of India, ordinary, Part II section 3, Sub Section (i).

B : General Provident Fund

The Pr.Accountant General (A&E), Gujarat maintains approximately 80662 Provident

Fund Accounts as on 31-03-2018 These accounts have been distributed among nine Fund sections

and one EDP section at Rajkot..Final payment of 8143 Provident Fund cases were authorized

during the year 2017-18.

(i) Status Reports of Key parameter.

127059120626

110676103394

9564487396

0

20000

40000

60000

80000

100000

120000

140000

160000

2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

YEAR

No. of Slips Issued

9 5

1

31

28

152

0

50

100

150

200

250

300

350

400

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Unposted items

present status

7

No. of G.P.F. Live Accounts

2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 (as on 31.03.2018)

GPF OT CL-IV 112245 104513 96361 88577 80398

Divisional

Account (DA)

56 56 50 46 45

AISPF 268 250 227 215 197

CPF 19 23 23 23 22

Total 112588 104842 96661 88861 80662

P F Suspense

Year Debit

2015-2016 NIL NIL

2016-2017 NIL NIL

2017-2018(Up to 31-03-2018) NIL NIL

Total NIL NIL

(ii) Computerization of GPF accounts

The GPF Accounts were switched over to Oracle based platform from 2004-05 and the

package is running satisfactorily. The GPF Slips for the Year 2016-17 were issued to the State

Government employees on 27th June 2017. The Interactive Voice Response System (IVRS) has

been introduced for more effective dissemination of GPF related information to the subscribers

and updated up to the month of January 2018.

211 363433 701

2735

15767

0

2000

4000

6000

8000

10000

12000

14000

16000

18000

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18YEAR

Missing items

present status

8

(iii) Final Payment processing through GEMS Package:-

Implementation of GPF Entitlement Management Systems (GEMS) Package and issuance

of computerized authority.

With effect from 1-04-2015 all the Final Payment Cases received in the office is indexed

in GEMS package by the GOM section. All the P.F. sections finalize the Final Payment cases

accordingly in GEMS package after reviewing the cases. The calculation sheets containing FP

calculation from 2004-05 to till the month of finalization is being kept in the respective FP case

file along with the agreement sheet dully tallied in all respects i.e up to last month for which

interest is allowed.

It is informed that, in place of manual GPF Final payment authorities, computerized GPF

authorities is being issued to all concerned DDOs and District Treasury Offices from July,2015

onwards.

At present GEMS Package is running smoothly in all respects.

Authorization of Pension

From 01-04-88, the work relating to authorization of pension has been handed over to the

State Government. However, following types of residual pension cases are being dealt with by

this office.

(i) Correspondence relating to pension cases of State Government employees who retired

prior to 01-04-88. No authorization / issue is done.

(ii) Revision of pension case of the pensioners, who retired prior to 01-01-86, in respect of

whom revision has been necessitated as a result of the Judgment of the Honorable

Gujarat High Court .

(iii) The work relating to watching the recovery of pension & leave salary contribution in

respect of Government employees sent on deputation / foreign service is also being

done by this office .

Complaint cases:

Redressal of grievances of State Government employees relating to settlement of claims

like provident fund payments and residual pension claims are monitored closely. During the

current year 2017-18 6 complaint cases regarding pension were received and all 6 cases have

been settled.

9

OGRS:

Online grievances Redressal of State Government employees relating to settlement of

claims like P.F. payments are monitored closely. 9 (nine) complaints during the quarter ending

March-2018 regarding GPF account holders name correction, missing credits and interest were

received and all are settled.

10

CHAPTER-III

Treasury Inspection

There are 33 district treasuries 2 PAOS and 137 sub-treasuries in Gujarat. Three Treasury

Inspection parties each consisting of One Sr. Accounts Officer, One Accounts Officer and Six Sr.

Accountants inspected 06 District Treasuries and 34 sub-treasuries during quarter ending 31-03-

2018.

Results of Inspection of Treasuries:

During inspection of Financial Year 2017-18 (Inspection Period 01.01.2018 to

31.03.2018) Overpayment of pensionery benefits to the extent of ` 13,21,643/- in respect of 17

cases of pensioners/family pensioners on account of incorrect calculation of pension/family

pension by treasury officers/banks were noticed. The State Government/Banks have started

recovery of excess payment in suitable installments from the concerned persons.

The year wise position of outstanding paras of treasury inspection is as under:-

Year No. of outstanding paras

Up to 2011-2012 05

2012-2013 00

2013-2014 06

2014-2015 05

2015-2016 16

2016-2017 86

2017-2018 391

Total 509

11

CHAPTER-IV

Budget 2017-18

The total expenditure of the Office of the Accountant General (A&E), Gujarat during the

year 2017-18 was ` 425859.31 thousand.

In addition an amount of ` 227.50 thousand was paid to the staff as Loans & Advances.

An amount of ` 3160.69 thousand was paid to the staff of Departmental Canteen.

The breakup of expenditure under various heads like Salaries, Travel Expenses, etc. up to

Mar- 2018 is given below:

( ` in thousands)

Unit of Expenditure RAJKOT AHMEDABAD TOTAL

Salaries 254731.91 138921.61 393653.52

Wages 00.00 00.00 00.00

O.T.A.

5.10 00.00 5.10

Medical Treatment 355.75 975.90 1331.65

Travel Expenses 3548.38 3958.35 7506.73

Office Expenses 8131.51 1461.48 9592.99

Rent, Rates, and Taxes 1207.46 00.00 1207.46

Information Technology 00.00 00.00 00.00

Publication 00.00 00.00 00.00

Minor Works 5873.00 00.00 5873.00

Professional Services 3952.71 2197.87 6150.58

Grant-in-aid 285.00 00.00 285.00

Other Charges 218.40 34.88 253.28

TOTAL 278309.22 147550.09 425859.31

Loans &Advances 50.00 177.50 227.50

Departmental Canteen 3160.69 00.00 3160.69

12

CHAPTER-V

Human Resource Development

The composition of Personnel in Accountant General (A&E), Gujarat as on 31-03-2018 is given

below:

Category of staff Group Rajkot Office Ahmedabad Office

Sanctioned

strength

Persons in

position

Sanctioned

strength

Persons in

position

IA&AS Officers A 03 03 01 01

Welfare Officer A 01 01 - -

Secy. to AG B - - - -

Sr. Accounts Officer B 14 05 10 05

Accounts Officer B 04 12 02 04

A.A.O. B 60 18 40 09

Pvt. Secretary B 01 01 - -

Supervisor B NGO 02 06 02 04

Sr. Accountant +DEO Gr. D # B NGO

369 144 207+17

+1(J&K)

59+10%

+1(J&K)

Junior. Translator B - 01 01$ 01

Senior Translator # B NGO - 01 - -

Accountant/ DEO Gr. B * C 68 48 36+4 32

Clerk-DEO Gr. A C 47 26 21 13

Stenographer Grade I B NGO 03 01 - -

Stenographer Grade II C 04 01 04 -

SG Record keepers C 01 01 - -

Staff Car Driver C 01 00

Data Processor + DEO Gr. E # B NGO - 01 - -

Asstt. Caretaker C - - - -

Manager typing pool C - -

Welfare Assistant B NGO 01 01 - -

Multi Tasking Staff C 83 26 28 10

Canteen Staff C 13 08 - -

Total 675 305 373+1(J&K

)

138+ 10*%

+1(J&K)

Record Keeper and erstwhile Gr. D staff have been classified as Gr. C (NGO) and re-designated as multitasking staff (O.O. No. 120 dated 13.07.2010)

% Temporary transferred from Rajkot office.

# Post of Senior Translator & Data Processor created by keeping in abeyance the post of Sr.

Accountant/ Post of Sr. console Operator is re-designated as DEO-Grade-D. Post of Data

Processor is redesignated as DEO Gr. :

* DEO Group B post(Console Operator) is created by keeping in abeyance the post of

Accountant.

$ 01 post of Jr. Hindi Translator Sanctioned to this office by Rajkot office in Sept 2016.

EDP post (included in the above sanctioned strengths shown in the category

corresponding to them) details of deputation as on 31-03-2018.

Rajkot Ahmedabad

Data Processor B 01 01 -- -

13

Sr. Console Operator B 42 11 17 --

DEO Group B C 17 -- 04 --

Data Entry Operator C 13 -- 14 --

Details of persons on deputation as on 31-03-2018

Rajkot Office

Cadre No. of officials on deputation No. of officials on deputation

to our office. from our office

PART I DEPUTATION WITHIN IA & AD

Sr. Accounts Officer-

Accounts Officer

01

--

--

--

Asst. Accounts Officer -- --

Sr. Accountant 03* --

Accountant -- --

Clerks -- --

Total 04* --

PART II DEPUTATION OUT SIDE IA & AD - NIL

(*) One Sr.Acctt. H. H. Parmar deputed as welfare Assistant.

Ahmedabad Office

Cadre No. of officials on deputation No. of officials on deputation

to our office. from our office

PART I DEPUTATION WITHIN IA & AD

Sr. Accounts Officer -- --

Asst. Accounts Officer -- --

Sr. Accountant 02 02

Accountant -- --

Clerks/DEO 01 --

Total 03 02

PART II DEPUTATION OUT SIDE IA & AD- NIL

Ahmedabad Office

The category wise position of Divisional Accounts Officer and Divisional Accountants posted in

PW Divisions (R & B and Irrigation Department) is given below:

Cadre

Group Total as on 31-03-2018

Sanctioned

strength

Persons in

position

On

Deputation

from IA&AD

Sr. Divisional Accounts Officers B (Gazetted) 20 20 --

Divisional Accounts Officers Grade I B (Gazetted) 33 32 --

14

Divisional Accounts Officers Grade II B (Non-Gazetted)

33 30 --

Divisional Accountants C (Non-Gazetted)

47 23 --

Total 133 105 --

Recruitment

Recruitment during the year 2017-2018

Cadre Rajkot Ahmedabad

Group B (Non Gazetted)-Junior

Hindi Translator

01 Nil

Accountant (Sport Quota) NIL Nil

Stenographer NIL Nil

Group C & DEO's, Clerks 03 Nil

Group C (Accountants) 01 01

Junior Translator NIL Nil

Group C (Multi Tasking Staff) NIL NIL

Total 05 01

The detail of Scheduled Caste Scheduled Tribe- Ex-Servicemen and Physically Handicapped

personnel as on 31-03-2018 is as under.

Rajkot Office

Sr.

No

Category of Staff Group

of

Service

S.C. S.T. P.H Ex-Service men

01 Group Officer A -- -- -- --

02 Sr. A.O./ A.O. / A.A.O B 02 -- -- --

03 Supervisor-Sr. Acctt/Driver(Spl.Grade) B 12 04 01 01

04 Accountant /Clerks/SGRK, Halwai

Cook/DEO/MTS Staff etc. +Canteen

Attendant

C 32 05 03 04

Total -- 46 09 04 05

Ahmedabad Office

Sr.

No

Category of Staff Group of

Service

S.C. S.T. P.H. Ex-Service men.

01 Group Officer A -- -- -- --

02 Sr.AO./ A.O./ A.A.O. B 01 -- -- --

15

03 Supervisor/ Sr. Accountant/ Driver

(Spl. Grade) B 20 03 -- 01

04 Accountant / Clerk/ SGRK, Halwai

Cook/ DEO/ MTS Staff etc. C 07 03 -- 04

05 Peons/Watchman etc. D 04 02 -- --

Total 32 08 -- 05

Promotions

Promotions made during the year 2017-18 in different cadres are indicated below: (details

up to Assistant Accounts Officers level for Rajkot and Ahmedabad branch office):

Name of cadre to which promoted No. of officials promoted.

Sr. Accounts Officers 02

Accounts Officers 05

Asstt. Accounts Officers 04

Rajkot Ahmedabad

Supervisors 09 02

Private Secretary -- --

Sr. Accountant 04 05

Accountant -- 01

Steno I -- --

Steno II -- --

Clerk 04 --

Daftary -- --

MTS-Trainee -- --

DEO Gr B 01 --

Sr. Translator -- --

Details of Retirement- Resignations during the year 2017-2018

Rajkot Office

Sr.

No.

Name Shri/Smt Designation Date of Retirement/Resignation

1. A H Doshi Supervisor 30.04.2017 A.N.

2. Kum. H H Kakkad Sr. Accountant 30.04.2017 A.N.

3. S K Raval Supervisor Vol. retd. 01.04.2017 F.N.

4. K P Shah Sr. Accountant Vol. retd. 01.04.2017 F.N

5. Smt. H P Chokshi Supervisor 31.05.2017 A.N

6. V M Vithlani Sr. Accountant 31.05.2017 A.N

7. Kum. C J Fernandes Sr. Accountant 31.05.2017 A.N

8. C S Rana Supervisor 31.05.2017 A.N

9. K J Thakar Sr. Accountant 31.05.2017 A.N

16

10. B H Bhatt Sr. Accountant 31.05.2017 A.N

11. D C Makwana Sr. Accountant 31.05.2017 A.N

12. Rohit Panwar Accountant Tech. Resigned 17.05.2017 A.N.

13. Pankaj Kumar Accountant Tech. Resigned 18.05.2017 A.N.

14. M S Rodrigues Accountant Terminated from service 28.05.2017

15. Ms. Manisha Meena Accountant Tech. Resigned 05.06.2017 A.N.

16. M M Gohel Accounts Officer 30.06.2017 A.N.

17. K H Vaishnav Supervisor 30.06.2017 A.N

18. H O Malek Supervisor 30.06.2017 A.N

19. Smt. A H Madani Supervisor 31.07.2017 A.N.

20. R K Arya Sr. Accountant 31.07.2017 A.N.

21. P J Rana Sr. Accountant 31.08.2017 A.N.

22. C K Parmar Sr. Accountant 31.08.2017 A.N.

23. P H Kacha M.T.S. 31.08.2017 A.N.

24. I I Jumani Sr. Accountant Vol.retd.07.08.2017 F.N.

25. Smt. J A Dafda M.T.S. Vol.retd.14.08.2017 F.N.

26. S L Devaiya Sr. Accountant 30.09.2017 A.N.

27. P J Dhanak Sr. Accountant Vol.retd.01.09.2017 F.N

28. Mrs. N P Lakhani Sr. Accountant Vol.retd.01.09.2017 F.N

29. Parsen Kumar Sr. Accountant Tech. Resigned 19.09.2017 A.N.

30. R B Madhad Supervisor 31.10.2017 A.N.

31. R R Chauhan Sr. Accountant 31.10.2017 A.N.

32. A R Chauhan Sr. Accountant 30.11.2017 A.N.

33. Ms. K S Thakkar Sr. Accountant Vol. retd. 27.11.2017 F.N.

34. D T Joshi Sr. Accountant 31.12.2017 A.N.

35. J G Agravat Sr. Accountant 31.12.2017 A.N.

36. A K Chauhan M.T.S. 31.12.2017 A.N.

37. B H Modi Accounts Officer 31.01.2018 A.N.

38. P M Ladher M.T.S. 31.01.2018 A.N.

39. A D Teraiya Supervisor 28.02.2018 A.N.

40. H S Rathod Sr. Accountant Vol. Retd. 01.02.2018 F.N.

41. B A Shaikh Sr. Accountant 31.03.2018 A.N.

17

42. F A Kabul Sr. Accountant 31.03.2018 A.N.

43. K P Parmar M.T.S. 31.03.2018 A.N.

Ahmedabad Branch Office

Sr. No. Name Shri/Smt Designation Date of retirement resignation

1 M A Parmar Sr. Accounts Officer 30-04-2017 A.N. 2 A M Shah Accounts Officer 30.04.2017 A.N. 3 S K Tijoriwala Sr. Accountant 01.05.2016 (Vol. Retirement) 4 Ms. L J Parmar Supervisor 31.05.2017 A.N. 5 N L Patel Sr. Accountant 31.05.2017 A.N. 6 T M Gamit Sr. Accountant 31.05.2017 A.N. 7 Ms. M B Shukla Sr. Accountant 31.05.2017 A.N. 8 Ms. H D Wadwani Sr. Accountant 31-05-2017 A.N. 9 D G Parmar M.T.S. 30-06-2017 A.N.

10 K M Damor M.T.S. 30-06-2017 A.N. 11 Ms. P B Bhatt Accounts Officer 31-08-2017 A.N. 12 A G Shah Sr. Accountant 31-08-2017 A.N. 13 Ms. I D Choksi Sr. Accountant 31-08-2017 A.N. 14 Ms. A C Gopi Sr. Accountant 31-08-2017 A.N. 15 J N Shaikh Sr. Accountant 31-08-2017 A.N. 16 M A Shaikh Sr. Accountant 30-11-2017 A.N. 17 Ms. R K Lala Sr. Accountant 30-11-2017 A.N 18 M G Kanth Sr. Accounts Officer 31-12-2017 A.N. 19 A P Patel Sr. Accountant 31-12-2017 A.N. 20 Ms. D B Bhatt Supervisor 28-02-2018 A.N. 21 Ms. K R Shah Sr. Accountant 28-02-2018 A.N. 22 Ms. H K Shah Supervisor 31-03-2018 A.N.

Demise

Rajkot Office

Sr. No Name S- Shri Designation Date of death

01 N P Parmar Clerk-Typist Expired on 08.06.2017

Ahmedabad branch Office

Sr. No Name S- Shri Designation Date of death

01 Shri L M Makwana Accounts Officer Expired on 27-02-2018

Examination

During 2017-2018 following examinations were conducted:

Rajkot Office

Sr.

No.

Name of Examination Period

of Exam

No. of

candidates

appeared

No. of

candidates

passed

18

1. Incentive Examination for

Sr. Accountants

24.04.2017 12 03

2 S.A.S Exam

30.03.2017 to 05.04.2017

06.10.2017 to 11.10.2017

07

20

NIL

03

3 Incentive Exam for

AAO/AO/Sr.A.O

30.03.2017 to 06.04.2017

06.10.2017 to 12.10.2017

03

03

NIL

NIL

4 CPD-1 for AAO/AO/Sr.AO

07.04.2017

13.10.2017

07

10

NIL

NIL

5 CPD-1I for AAO/AO/Sr.AO 14.10.2017 02 NIL

6 Regional Language Test

28.04.2017

11.08.2017

21.11.2017

No

candidates in

Rajkot office.

19

08

--

11

08

7 Departmental Examination

for Accountant

29.08.2017 to 31.08.2017

26.02.2018 to 28.02.2018

12

10

11

Under

Evaluation 8 Departmental Examination

for 12th Pass MTS in IA&AD

for promotion as Clerks

06.09.2017 to 08.09.2017 01 01

9 Preliminary Examination for

SAS

13.03.2018 to 14.03.2018 26 Under

Evaluation

10 Evaluation test for DEO

Grade A For promotion to

DEO Grade B

19.03.2018 04 02

11 E-Learning Test 25.01.2018 5 NIL

Ahmedabad Branch Office

Sr.

No.

Name of Examination Period

of Exam

No. of

candidates

appeared

No. of

candidates

passed 1 S.A.S Exam 30.03.2017 to 05.04.2017

06.10.2017 to 11.10.2017

02

04

Nil

01

2 Incentive Exam for

AAO/AO/Sr.AO

30.03.2017 to 06.04.2017

06.10.2017 to 12.10.2017

02

09

01

NIL

19

3 CPD-1 for AAO/AO/Sr.AO 07.04.2017

13-10-2017

11

17

01

NIL

4 Incentive Exam for Sr.

Accountants

24.04.2017 05 01

5 Regional language Test 27.04.2017

11.08.2017

21.11.2017

22

03

02

18

01

02 6 Departmental Exam for

Accountants

29-08-2017 to 31-08-2017

26-02-2018 to 28-02-2018

04

09

04

Under

Evaluation 7 CPD-II Exam for

AAO/AO/Sr. AO

14.10.2017 03 NIL

8 S A S Preliminary Exam 13-03-2018 & 14-03-2018 22 Under

Evaluation

Estate Rajkot

Sr.

No.

Property / building

Location

Details

1 A.G.(A&E), Rajkot

building

Race Course Road, Rajkot 5602 Sq. M space used and

6075 Sq. M. Cricket

Ground within office

premises

2 A.G.(Civil Audit), Rajkot

Annexe building

In the premises of A.G.(A&E)

Race Course Road, Rajkot

3749 Sq. M space used

3 A.G.s staff Quarters (300

Staff Quarters)

Near Saurashtra University,

Rajkot

Type-I 032

Type-II.. 224

Type-III..032

Type-IV..008

Type-V. 004

Disaster management:-

As part of security and safety measure, a movie camera at the entrance of the office, , Fire

hydrant system, Public address cum music system and smoke detector have been installed in the

office.

Details of Staff Associations at Rajkot and Ahmedabad

The following Associations have been recognized at Rajkot and Ahmedabad offices:-

Rajkot

(1) Sr. Accounts Officer/ Accounts Officer Association, Category - I,

(Rajkot and Ahmedabad combined)

20

(2) Accounts Association, Category II, Rajkot

(3) Accounts Association, Category III, Rajkot

Ahmedabad

(1) Accounts Association, Category II, Ahmedabad Accounts Association, Category III, Ahmedabad

(2) Gujarat Divisional Accountants Association, (Category-IV), Ahmedabad

21

Training

Details of trainings held during the year 2017-2018

Rajkot Office

Sr.

No

Cadre

MIP

RTI Jaipur

RTC Rajkot

Gen EDP Total Gen EDP Total

1 Sr. Accounts Officer 05 01 -- 01 -- -- --

2 Accounts Officer 12 04 -- 04 01 -- 01

3 Asstt. Accounts Officer 18 03 04 07 03 -- 03

4 Supervisor 06 -- -- - 04 -- 04

5 Sr. Accountant 133 -- 03 03 06 01 07

6 Accountant + DEO-B 48 -- 08 08 02 08 10

7 Stenographer Grade I 01 -- -- -- -- -- --

8 Sr. Console Operator/DEO

Grade D

11 -- -- -- -- -- --

9 Console Operator -- -- -- -- -- -- --

10 Clerk/ Data Entry operator 26 -- -- -- -- 05 05

11 P.S. to A.G. 01 -- -- -- -- -- --

Total 261 08 15 23 16 14 30

Ahmedabad Branch Office

Sr.

No

Cadre

MIP

RTI Jaipur

RTC Rajkot

Gen EDP Total Gen EDP Total

1. Sr. Accounts Officer 05 -- -- -- -- -- --

2. Accounts Officer 04 03 -- 03 -- -- --

3. Asstt. Accounts Officer 09 04 -- 04 -- -- --

4. Supervisor 04 -- -- -- -- -- --

5. Sr. Accountant 59+1+10 -- -- -- 05 02 07

6. Jr. Hindi Translator 01 -- -- -- -- -- --

7. Accountant 32 -- 05 05 05 10 15

8. Stenographer -- -- -- -- -- -- --

9. Sr. Console Operator -- -- -- -- -- -- --

10. Console Operator -- -- -- -- -- -- --

11. Clerks 03 -- -- -- -- -- --

12. Data Entry operator 10 -- 03 03 02 -- 02

Total 138+1 07 08 15 12 12 24

CHAPTER VI

22

In-House Training 2017-2018

Rajkot Office & Ahmedabad Office

Sr.

No.

Name of Course

(CP, SOGE, , Accounts Clerk, GPF Training etc)

No. of persons

trained

Rajkot Office

1. GEMS (GPF Entitlement and Management system from

11.04.2017 to 21.04.2017

15

02 A A O

02 Sr. Acctt.

08 Acctt.

01 Data Processor

02 DEO-A

2 Computer training on Report generating overview of Server and

backup of VLC for staff of Accounts Group from 15.05.2017 to

19.05.2017

15

01 Supervisor

01 Sr. Acctt

13 Acctt.

3. Computer training on reports generating of GPF to Fund Group

from 12.06.2017 to 16.06.2017

15

01 A A O

13 Acctt.

01 DEO

4. Induction course for newly promoted/recruited Accountants/DEOs

from 10.07.2017 to 14.07.2017

15

15 Acctt.

5. Special Course on Forest Accounts from 07.08.2017 to 11.08.2017 15

09 Sr. Acctt

06 Acctt.

6. Regulation on Audit and Accounts from 11.09.2017 to 15.09.2017 15

05 Sr. Acctt.

07 Acctt.

02 Clerk

01 DEO-A

7. Special Course on Establishment Matters including Disciplinary

Proceedings & Writing of APAR from 23.10.2017 to 27.10.2017

15

03 AAO

12 Sr.Acctt

8. Special Course on General Correspondence of GPF including

processing of Final Payment Cases Manual)

13-11-2017 to 17-11-2017

15

12 Sr. Acctt

02 Acctt.

01 DEO

9. Special Course on English-Noting and Drafting from 08.01.2018 to

12.01.2018

15

15 Acctt.

10. Special Course on Right to Information Act From 05.02.2018 to

09.02.2018

15

03 Supervisor

01 Sr. Acctt.

05 Acctt.

01 Steno

05 Clerk

11. Special Course on Transfer Entries from 19.03.2018 to 23.03.2018 15

08 Sr. Acctt

02 Acctt.

05 Clerk

23

Ahmedabad Branch Office:-

Sr. No Name of Course No of persons

trained

1 Special Course on Establishment matters, Entitlement

Functions viz. Pension, Leave Rules, GPF Rules etc.

10

2 Special Course on Accounts Compilation 12

3

Accounting of Debt, Deposit, Suspense, Remittance and

Funds

-

4

Induction course for newly promoted/recruited

Accountants/DEOs

-

5 VLC in house training 11

6 Regulation on Audit & Accounts -

7 Special Course on Try Inspection -

8 Special Course on preparation of AA & FA 10

Total 43

24

CHAPTER-VII

WELFARE ACTIVITIES

To promote the welfare, sports and cultural activities in the office, a separate welfare

section is functioning under the charge of the welfare officer common to both the offices i.e.

Pr.A.G. (A&E) and Pr. A.G (G & SSA) Rajkot. A separate welfare section is functioning under

the charge of the welfare officer common for three offices of the (1) Principal Director of Audit

(Central) (2) Accountant General (E & RSA) and branch office of Pr.AG (A & E), Gujarat at

Ahmedabad.

Recreation activities

AG Office Recreation Club (AORC) is functioning in Rajkot to promote cultural and sports

activities in the offices of the Pr.A.G. (A&E), Gujarat, Rajkot & Pr. A.G. (G&SSA), Gujarat,

Rajkot.

(1) Celebration of 26th January Republic Day was arranged by AORC and different types of

competition for Staff and children of Staff Members was held.

(2) Womens day was celebrated on 08/03/2018.

Grants in aid sanctioned to the Club for the period up to 31-03-2018 is as under:

Recurring Grants + Matching Grant Rs. 28,000/- and Grant in Aid Rs. 2,57,000/-

Non Recurring Grants: NIL

Sports activities.

Participation in IA&AD West Zone/Inter Zonal tournaments for the period Quarter ending

31-03-2018.

Tournament Dates Office participation

IA & AD West Zone Hockey

Tournament

30/01/2018 to 31/01/2018 Office of the A.G.

(G&SSA) Gwalior, Madhya

Pradesh

IA & AD West Zone Cricket

Tournament (became Runner up)

08/02/2018 to 10/02/2018 Office of the AG (A&E)

Nagpur, Maharashtra

IA & AD Inter Zone Cricket

Tournament

12/02/2018 to 14/02/2018 Office of the AG (A&E)

Nagpur, Maharashtra

Participation in All India Civil Services Tournaments

(1) Shri V.R. Sodha participated in Carrom Tournament held at Chennai from 13/02/2018 to

17/02/2018.

25

(2) Shri G.R. Doshi. Shri Jalay Mehta, Shri S.A. Jam and Shri C.K. Oza participated in Table

Tennis Tournament held at Pancchkula from 08/03/2018 to 12/03/2018.

(3) Shri Rahul Dave, Shri Kuldeep Sharma, Shri Sahil Karathiya, Shri Kuldeep Raval, Shri

Bension Songavkar, Shri Sagar Bhojani and Shri Vishal Vasoya participated as player and

Shri Uday Oli as Manager Cricket held at Malupada Andhra Pradesh from 27/01/2018 to

05/02/2018.

(4) Shri S.H. Patel, participated in Swimming held at Pune from 29/03/2018 to 31/03/2018.

(5) Shri K. M. Dhandhukiya participated in Chess held at Ranchhi from 20/03/2018 to

29/03/2018.

(6) Shri Saurya Sanadiya as player and Shri H M Goswami as Coach participated in D Y Patil

cricket tournament in CAGs team held at Mumbai.

Sports Activities by AGORC/Welfare during the period Quarter ending up to 31.03.2018

(1) Denial Verghese Memorial Open Rajkot Carrom Tournament was held from 22/02/2018

to 07/03/2018.

(2) DPSY inter section tennis cricket tournament was held from 08/01/2018 to 17/01/2018.

Canteen

The Departmental Canteen has been in operation since 26/07/2007. The Departmental Canteen

caters need of staff of both the offices for good refreshment of good quality. Canteen

management committee we regularly held during the period from 01/01/2018 to 31/03/2018 and

approved suggestions were implemented. Cleanliness and sanitations are independently ensured.

Two (2) persons have been appointed on outsource basis.

Co-operative Credit Society

A G, Gujarat, Rajkot Employees Co-operative Credit Society Ltd was established in 1964-65.

The Credit Society is managed by the elected office bearers in terms of its bye laws.

Rs. 9,40,000/- were paid to 46 employees for the period from 01.04.2017 to 31.03.2018 on the

eve of their retirements.

Crche

A crche service for the children below three years of the employees of Accounts and Audit

offices started in 1989 is running smoothly and recently renovation also make in Creche.

Benevolent fund

Balance under the fund is Rs. 2,14,371=98 (up to 31-03-2018).

26

Scholar ship

Benevolent fund has been created to provide financial assistance to deceased staff members,

family. Scholarships are paid of Rs. 2000/- to those children of staff who get 85% of marks and

above (80% in case of SC/ST employees) in SSC (10th)/HSC (12th) standard and Rs 1500/- will

be awarded to the children of the staff members who get secured between 84% and 80% of marks

and above (75% in case of SC/ST employees) in SSC (10th)/HSC (12th)

Sl. No Name of Officials Name of ward Exam Amount

1. Shri Jebu Jacob Steve Jacob Jebu SSC Rs. 2000/-

2. Ms. N.B.Ganatra Ruchi Ganatra HSC Rs. 2000/-

Death Relief from Benevolent Fund.

For the period from 01-01-2018 to 31-03-2018, following amounts were paid from the fund as

immediate relief to the bereaved family

Payee details Date of death Amount paid

Santaben Dineshbhai Solanki

( Wife of Late Shri Dineshbhai H Solanki) 08-02-2018 5,000/-

Other Activities

A picnic was arranged as part of Welfare activity for staff members & their family

members of both the offices (A&E) & (G&SSA) at Brihad Gir Forest picnic and tracking on 20-

21 January, 2018.

27

CHAPTER VIII

Computerization

Voucher Level Computerization

Voucher Level Computerization was introduced in this office in 1999-2000. After a

satisfactory test run complete switch over to VLC was done in June 2001. We have switched over

to 17-digit classification from April-2005.

This office has also developed separate module for integration of electronic LOP/Cash

Accounts data in to VLC Module and is in operation since March-2012.

Up gradation of V.L.C. has been completed successfully and switched over to Oracle

11g. from the month of February 2012.

Audit Office is utilizing VLC database on their allotted nodes.

The Treasury Interface module has also been implemented in our live Accounts from

September-2011.

DDO-wise expenditure statements at different level of classification from major head

down to detailed head are sent to all the departments of the state government within a week after

closure of monthly accounts every month.

In addition to this, various MIS reports on Intensive analysis as well as value added

reports are being generated in VLC every month and sent to TM section, Book section (local) and

Book section Ahmedabad for onward transmission.

: 9

28

:-

( 1 ) 2017-18 :-

99 % 87%

( 2 ) :

-- -- -- --

-- 02 -- --

-- 02 -- --

( 3 )

40 40 100% 19 19 100%

257 257 100% 133 97 79%

( 4 )

:-

-- --

-- --

-- --

-- --

( ), , 360001

2017

-

..

1

2

29

3

.. 1

2

3

..

1

2

3

..

1

2

3

..

1

2

3

..

1

2

3

..

1

2

3

30

..

1

2

3

..

1

2

3

4

5

6

7

31

2017 ( ) ,

:

.

01.

.

1

1000

02. -2

800

03.

. .

1

600

04.

400

05. .

--

1000

06. .

1

1000

07. . .

1

800

08. . . 400

09. . .

800

10. .

1000

11. . . 1200

12.

1000

13. . . 600

14. 2 400

15. . .1 1000

32

16. . .. II 800

17.

400

18.

1200

19. . .. 400

20. . 1 1000

21. 800

22. .. 400

23. . .

( )

24. . .

( )

25. ..

( )

26. .. .

( )

27. ..

--

( )

28.

( )

29. ..1

( )

30. ..

( )

31. ...

( )

Annexure I

The post of the Accountant General/Pr. Accountant General (A & E), Gujarat has been held by

the following officers since formation of this office

S - Shri From To

33

M V Ramkrishnan 30.04.83 19.06.84

R V Bansod 20.06.84 03.07.87

Dharamvir 04.07.87 05.10.87

B C Mahey 06.10.87 06.03.89

M G Mahaskar 07.03.89 31.10.89

M S Shekhawat 01.11.89 14.12.89

M L Nadir 15.12.89 30.06.90

M S Shekhawat 01.07.90 12.05.92

M M Nim 26.05.92 27.12.92

A K Sharma 28.12.92 31.01.96

B R Mandal 01.02.96 05.04.96

S K Roy 15.04.96 25.08.97

B M Oza 26.08.97 31.10.97

S K Roy 01.11.97 31.03.03

A.K. Thakur 22.04.03 23.02.04

A. Mukhopadhyay 09.03.04 23.11.05

K. Srinivasan 01.02.06 09.04.07

P K Tiwari 17.10.07 20.09.10

Ms. Indu Agrawal 27.09.10 06.09.13

Ms. Nandana Munshi 25.09.13 17.02.14

D.P. Yadav 17.02.14 07.07.14

Ram Hit 07.07.14 15.03.2018 F.N.

Ms. Vani Sriram (Pr. A. G. ) 15.03.2018

34

Annexure II

Organisational chart of the Office of thePrincipal Accountant General (A & E),

Gujarat

Branch office at Ahmedabad

Principal Accountant General

Deputy Accountant

General (Admn) and

Public Information

Officer (Rajkot and

Branch Ahmedabad),

Conf. Cell, IT Security

Manager.

AAAAAD(Rajkot) (Rajkot)

Deputy Accountant

General (Funds,

Accounts & VLC),

PA & PFMS Cell.

Welfare Officer Deputy

Accountant

General (A&E)

Ahmedabad Welfare Cell

Direct Charge

Through SAOs/AOs

Sr.Accounts Officers/ Accounts Officers

Sr.Accounts Officers/ Accounts Officers

Sr.Accounts Officers/

Accounts Officers

Sections

ITA, Over all charge of

Rajkot office and Branch

Office at Ahmedabad

Sections/Cells

Sections/Cells Rajkot PF 1 to 9 and EDP section, VLC, DC group, TM, BOOK, PA&PFMS Cell, Revision of Manuals.

Sections

Rajkot Admn. which includes cadre control up to Grade C officials at Rajkot and Branch Office at Ahmedabad, GOM, Bills, Hindi Cell, Estate, PAO, Conf. Cell, Public Information Officer at Rajkot and Branch office at Ahmedabad, IT Security.

Accounts Section at Ahmedabad, residual pension work of State Government, Inter State Pensions, Pension (residual) work of the employees of Union Territory of Dadra and Nagar Haveli and Pay & Accounts Officer/IAD at Ahmedabad and Administration of entire cadre of Divisional Accountants (WM-I)

F.A. & A.A. Budget Section At Ahmedabad branch office.