CONAL 2015

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APPLICATION BOOKLET Organizing Committee

Congratulations for taking the challenge of being part of the organizing

committee of the “Congreso Nacional”.

AIESEC in Ecuador is being EPIC this year, so this year’s National Congresses

will have to be just like it. The OC will be the most important people for us to

have a healthy National Congresses. They acquire exponential knowledge in

conference development and will ensure through their efforts financial

sustainability and smooth logistics in order to bring one of the most

memorable conferences for AIESEC in Ecuador . Not only will the roles serve

as groundbreaking foundations for the future of Congresses and AIESEC in

Ecuador, but they will also form part of a group of key participants for the

achievement of this year’s goal, making it one of the most intense yet

remarkable experiences so far.

This is an invitation to you to be part of it, and live an awesome experience

with an exceptional team.

AIESECly yours,

DEAR APPLICANT CONAL 2015

This congress is so much relevant for our entity not just for

being the first one in the National Educational Cycle, also

because in this congress the LCs have the opportunity to

meet the applicants for MCVP in the next term. Is a legislative

event and has a big component of planning for the LCs and

the new executive boards which are going to be for first time

performing their role in a national event.

The conference is a big opportunity to reload the LCs energy

and refresh the ideas to perform the next year.

CONAL 2015

CONAL 2015

CONAL 2015 is a national conference in AIESEC in Ecuador

attended for the current members, middle managers and

Executive Board members 2015. The aim of the national

conference is:

Inspire the

entire country

as one entity ,

one generation

to work towards

AIESEC 2015.

Development of National

Strategies and

Commitment with results and

national development

Functional knowledge

and management skills for new

Eb’s

CONAL 2015

FINANCIAL SUPPORT:

25% Delegate

fee.

- Personaland professional

development

-Event logistics management

- Building skills in networking

and interviewing

-Marketing and communication

CONAL 2015

BENEFITS

- Personal and professional

development

-Event logistics management

- Team management

APPLICATION PROCESS

APPLICATION GUIDE

1. Profile and General Questionnaire: All applicants must

answer these questions

2. Specific Questionnaire: You must answer the specific

questionnaire according to the role you want to apply.

Please send the application file with this name format:

OC_Conal2015_Application_LC_Position_name_surname.pdf

Ej:(OC_Conal2015_Application_AIESEC_AMBATO_OCER__Adri

ana_Gomez .pdf)

• Maximum 3 pages (including profile page)

CONAL 2015

APPLICATION TIMELINE

SEND TO : adriana.ferraez@aiesec.net

CONAL 2015

Job descriptions OCVP LOGISTIC

- Manage and secure place with the right conditions for the development of the event

- Manage physical and technological

resources to ensure the successful delivery of the sessions during the event (video beam,

conference rooms, chairs, resources, etc).

- Organize and track the agenda as part of the event (conferences, workshops, availability of

resources.

OCVP EXTERNAL RELATIONS - Asses and manage the LC previous contacts (alumni, parents, members, universities,

partners) in order to make possible the achievements of different types of resources useful for

the development of the event.

- Determine the resources requirements to conduct the event, which can be obtained from

our external environment and get the respective sponsors.

- Create products and proposals to sell the event.

- Manage as many resources sponsored by external allies and seeking sustainability

CONAL 2015

OCVP Communications -Promoting through social media the congress

-Creating strategies to give the congress the widest possible diffusion

-Booklets and shirt design .

-Participating in LC Meetings, Team Days, Planning Days and OC Meetings

-Planning of overall marking campaign of CONAL

-Responsible for the OC’s internal communications

-Developing Communication material

OC STRUCTURE

Conference Manager

OCVP Logistic (2)

OCVP marketing

OCVP ER

CONAL 2015

Personal Information

Details :

• Name !

• Date of Birth!

• Current Position

• Entity !

• Email!

• Mobile Number!

• Skype ID !

AIESEC Experience

Position Date Key Achievements

Conference & Date

Role Learning Points

Conference Experience

NICE

PHOTO

OF

YOU!

CONAL 2015

General Questionnaire

1. What is your motivation for applying to be a OC for CONAL

2015?

2. What would be your unique contribution for the Conference

team?

3. What is the most important responsibility of an OC?!

4. Why do you want to be part of the OC that is going to deliver

CONAL??

5. Do you have any experience in event management? If yes,

when was it, what was your role in its organization and how do

you evaluate your own performance? If not, how do you think it

can be prejudicial for you as part of the OC team

6.- How do you pretend to manage your responsibilities as OC

and your other occupations (role at Local Committee, job,

university and others)?

CONAL 2015

Specific Questionnaire

OCVP Communications

1.What strategies would you suggest to promote the

conference and achieve the goal of having at least 80% of

member participation? Build a timeline of promotion for the six

weeks pre-conference?

2.- How would you plan to inform AIESEC in Ecuador members

about the congress? Please, name communication channels

and how you would manage each .

CONAL 2015

Specific Questionnaire

OCVP Logistic

1.- When you analyze past conferences, concerning logistics

(transportation, food, events, delegates servicing, agenda),

what would you say were the biggest issues, and what are your

ideas to avoid them to happen at CONAL?

2.- How do you plan to get sponsors to finance the sessions’

materials? Present a sales plan within a timeline to achieve this

objective

CONAL 2015

Specific Questionnaire

OC VP External Relation

1.- Which kind of companies would be interested in sponsoring

an AIESEC congress and why? How would you plan to contact

each kind?

2.- Plan a Sales Plan in order to get sponsors for the following

items: food, materials and money. Remember to explain your

actions week by week, expected results and principal strategies

CONAL 2015