AIESEC in

LEBANON

OCVP & Teamster

Application Form

NPM and Accelerate

Dear Applicant;

On behalf of myself, the MC Conference Manager Hisham Itani, and the whole MC team, I would like tothank you for applying to be part of the OC for NPM and Accelerate. This is a great opportunity for you toshowcase the skills you have in organizing a conference as well as learning key skills that will help yougrow as an AIESECer and a person as well.

The OC will be working on two conferences each with special constraints and events, and that there is alot of work to be done, however with the right mindset and attitude the two conferences will be asuccess. One might say working on one conference alone is too much, and that working on twoconferences in parallel is just very intense, but I tell you that it can be done, and that this OC will be theone to make it happen. This OC will be the team that sets a mark, and raises the bar in organizingconferences, which only can be achieved through teamwork, understanding, communication, and hardwork.

I am eagerly waiting to start working with you, and to make memories along the way, because as much aswe will be working, we will also be having fun and making the most of our time together along the way.

We will be meeting a lot, we will face matters together, solving problems hand in hand, and we will learnfrom each other. We will grow as a team, we will grow as a family, we will grow as AIESECers, and by that Itruly believe we will be able to change the world. For the family that organizes a conference together,stays together, and that family is unstoppable.

Best of luck in your application;

Sincerely yours;

OCP Majd Ghossein

ABOUT THE CONFERENCES

NPM (National Planning Meeting) is a three-day annual national conference delivered to Team Leaders and EBs across the LCs in Lebanon as one of the two annual national planning meetings.

Conference dates: January 22nd to January 24th

Accelerate is a three-day annual national conference delivered to New Members, Old Members, TLs and EBs across the LCs in Lebanon as one of the bi-yearly national induction conferences. This year will be celebrating AIESEC in Lebanon’s 5th year anniversary! For more information about Accelerate, see the booklet made by AIESEC in Lebanon for Accelerate 2015.

Conference dates: March 4th to March 6th

INSTRUCTIONS

Answer all the questions in the general questionnaire and specific questions

Please include your name and surname, birthday, email, skype name, phone number, home LC, AIESEC entity, your most recent role in AIESEC, and the date on which you joined AIESEC (mm/yyyy).

Answer all the questions for the position you are interested in; you may apply to as many positions as you like and are free to design it as you wish.

Please submit this application as a PDF to majd.ghossein5@aiesec.net and hisham.itani@aiesec.net. The name of the file AND the subject of the email must be in the format [OCVP X]_[LC]_[Full Name] or [Teamster X]_[LC]_[Full Name]

Please submit your final application by 11.59pm on the 8th of December.

Note: You are not eligible to be OCVP if you are an elected LCVP.

1st Dec 8th Dec 9th-10th Dec 19th and 20th Dec

OCVP and Teamster

applications are released

Application deadline

Interviews and

announcement

OC Training And

Planning

Role Description: Responsible for the logistical organization of NPM and Accelerate.

Role Duration: November 26th – March 10th

Accountable to: OCP

Time commitment:

November – December –> 6 hours a week

January – March –> 8 hours a week

Background and Competencies:

Logistical Management

Communication Skills

Project Management

Skills and competencies you will develop:

Project Management

Communication

Sales skills

Team Management

Conflict Management

Key Activities:

Synergize with OCVP Finance and Sales

Selection of Venue

Negotiation of Offers with Venue

Venue Visiting and Inspection

Ensure Proper Transportation: Provide and Track

Ensure Session Needs are Provided and Prepared (Markers, Projectors, Flip-charts, Sound System)

Measures of Success:

Aligning Venue Deal with Price Constraints and Demands

Proper Coordination Between all OCVPs and with all LCs

Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)

OCVP Logistics NPM and ACCELERATE 1POSITION

OCVP Logistics - QUESTIONNAIRE

General Questionnaire:

1- In your opinion what are three things that ensure a successful conference?

2- What skills and experiences would make an ideal candidate for the position you are applying?

3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?

4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.

Specific Questions:

1- Compile a list of five possible venues that would work for both conferences

Constraints and Specifications: 60 Attendees NPM

150 Attendees Accelerate (50 common with NPM)

Student Friendly Price Range

Gala Dinner Space in Accelerate to Fit 200 People

2- In your opinion, what are key elements for a successful negotiation?

Role Description: Responsible for the financial organization and sales of NPM and Accelerate

Role Duration: November 26th – March 10th

Accountable to: OCP & MC

Time commitment:

December – 6 hours a week

January – March – 8 hours a week

Background and Competencies:

Project Management

Communication Skills

Financial Management

Sales

Skills and competencies you will develop:

Project Management

Communication

Team Management

Conflict Management

Sales skills

Key Activities:

Follow –up with budget with the MC

Handling Budget of Conference

Synergize with OCVP Logistics

Synergize with OCVP Marketing

Measures of Success:

Financial Performance of the Conference

Ensure Budget is Handled Well

Budget Reports and feedback to team

Sales of MerchandiseEvaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)

OCVP Finance & Sales NPM and ACCELERATE 1POSITION

OCVP Finance & Sales- QUESTIONNAIRE

General Questionnaire:

1- In your opinion what are three things that ensure a successful conference?

2- What skills and experiences would make an ideal candidate for the position you are applying?

3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?

4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.

Specific Questions:

1- In your opinion, what would make the conference successful financially?

2- What do you believe other OCVPs need to know financially to be able to do their jobs efficiently? Devise a preliminary budget report to reflect your answer.

Role Description: Responsible for the Marketing of NPM and Accelerate

Role Duration: November 26th – March 10th

Accountable to: OCP

Time commitment:

December – 6 hours a week

January – March – 8 hours a week

Background and Competencies:

Project Management

Communication Skills

Marketing Knowledge and Skills

Skills and competencies you will develop:

Project Management

Communication

Team Management

Marketing Skills

Social Media Knowledge

Key Activities:

Create Facebook Page and Follow up

Create Logo

Engage with Delegates on Facebook Page

Create All Appropriate Booklets and Videos for Conferences

Synergize with OCVP Finance and Sales on creation of Merchandise

Measures of Success:

Financial Performance of The Conference

Design of Logo

Level Of Engagement on Facebook Page

Keeping Attendees Informed

Sales of Merchandise

Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)

OCVP Marketing NPM and ACCELERATE 1POSITION

OCVP Marketing - QUESTIONNAIRE

General Questionnaire:

1- In your opinion what are three things that ensure a successful conference?

2- What skills and experiences would make an ideal candidate for the position you are applying?

3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?

4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.

Specific Questions:

1- Design a preliminary logo for Accelerate.(Hand Sketch or Computerized)

2- What do you believe are the makings of a good Facebook event page?

Role Description: Responsible for the Delegate Servicing, Special Events and External and Partner Relations of NPM and Accelerate

Role Duration: November 26th – March 10th

Accountable to: OCP

Time commitment:

December – 6 hours a week

January – March – 8 hours a week

Background and Competencies:

Project Management

Communication Skills

Event Management

Creativity in Decorations

Sales Skills

Skills and competencies you will develop:

Project Management

Communication

Team Management

Conflict Management

Event Management

Key Activities:

Synergize with OCVP Marketing on Logo and Facebook Page

Delegate Registration

Creation of Name Tags and Room Lists

Management of Special Events and Themes

Measures of Success:

Financial Performance of The Conference

Design of Logo

Registration Process

Special Event Feedback and Atmosphere

Gala Dinner

Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)

OCVP Delegate Servicing, Special Events & ER NPM

and ACCELERATE

1POSITION

OCVP Delegate Servicing, Special Events & ER - QUESTIONNAIRE

General Questionnaire:

1- In your opinion what are three things that ensure a successful conference?

2- What skills and experiences would make an ideal candidate for the position you are applying?

3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly?

4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.

Specific Questions:

1-Compile a list of 5 special event themes and what is needed for each.

2- Describe in your own words what is a Gala Dinner.

3- From a delegate point of view, what do you think are the necessities for a successful conference.

Role Description: Helping out Specific OCVP with Objective and Key Activities

Role Duration: November 26th – March 10th

Accountable to: OCVP and OCP

Time commitment:

December – 3 hours a week

January – March – 4 hours a week

Background and Competencies:

Depending on Allocated Function

Skills and competencies you will develop:

Depending on Allocated Function

Key Activities:

Depending on Allocated Function

Measures of Success:

OCVP Feedback

Teamwork

Deliverables of Key Activities

Synchronization with OCVP

OC Teamsters NPM and ACCELERATE 4POSITIONS

OC Teamsters - QUESTIONNAIRE

General Questionnaire:

1- What do you think is the job of a teamster?

2- Which OCVP would you prefer to work with? Why?

3- Why are you applying for a Teamster position rather than OCVP position?

THANK YOUYOU WILL KNOW THE RESULT OF YOUR

APPLICATION by the 8th of December