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OCLC CJK USERS GROUP FORUM

Charlene Chou

March 27th , 2014

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AGENDA

Greeting and report from the Chair, Charlene Chou (5 minutes)

Report from the OCLC representative, David Whitehair (30 minutes)

Q & A (15 minutes)

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WHO WE ARE—EXECUTIVE BOARD, 2012-2014

Chair: Charlene Chou (University of Washington)

Vice Chair/Chair-Elect: Shuyong Jiang (University of Illinois)

Chinese Officer: Jade Atwill (Penn State University)

Japanese Officer: Hikaru Nakano (University of Florida)

Korean Officer: Erica Chang (University of Hawaii)

Member at Large: Keiko Suzuki (Yale University)

Member at Large: Xiuying Zou (University of Pittsburgh)

Past Chair: Sharon Domier (University of Massachusetts, Amherst)

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WHAT WE DIDFour Webinars held in the past two years

• Searching for CJK material in WorldCat using FirstSearch• Using Macros in Connexion for CJK Materials: Basic Session• Using Macros in Connexion for CJK Materials: Advanced Session• Using Collection Analysis Tool for Managing CJK Collections

HKCAN portal: with MARC view option available in summer 2013

Other issues communicated with OCLC:• Korean records loading, e.g. records from the National Library of

Korea• The follow-up of CALIS records: no update

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WHAT WE DIDOther issues communicated with OCLC:

• Field 987 (Local Romanization/Conversion History)• On 12/10/2013, OCLC was proposing to remove the remaining

fields and invalidate the field for both online input and batchloading.  The removal process is expected to start later this month (Dec. 2013).

• OCLC-CJK UG feedback--there are still bibliographic records with value "r" (as opposed to "c" or "n") under field 987-|d indicating necessity for manual review of Chinese romanization.  Should they be retained to alert catalogers?  There are at least some MRs in WC with: 987 __ PINYIN ... |d r ...

• OCLC response: Glenn Patton was still in discussions with some of his colleagues on how they might preserve this information.

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WHAT WE DIDConnexion Client enhancement request: some examples

• Spell-checking function to authority records• In the authority record, can the institutional symbol in 040 field show its full

name when we lay mouse over it like it for the bibliographic record? • Add warning function when authority 4XX in NAF normalizes the same as 1XX

in another record in NAF • Include our CJK Toolkit in the OCLC website or a link to Connexion client• A global/batch update function for the local save files, such as batch delete,

find, and/or replace a certain string across the records in the whole file with one single request, apply one macro to all records in the file at a time, etc.

• Undo function for unlimited steps as the one in Office Word• Can OCLC create macros/drop-down lists for all controlled

vocabularies/codes/terms, e.g. relationship designators, in the variable fields? A good model to follow is exactly like the existing fixed fields and 33x macros.

• Automated punctuation filling in ISBD

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WHAT WE DID & WILL DORemaining issues:

• Accurate holding information for different editions of an item;• Successful linking between WorldCat local and the OPAC of libraries that

have holdings of the item being searched

Nomination committee: Shuyong, Hikaru and Xiuying

Bylaws committee: Shuyong, Jade and Hikaru The bylaws was revised in 1993, so the revisions will be proposed, announced and

voted after CEAL meeting.

Upcoming activities• World Discovery Services will be released to replace FirstSearch in March.• WorldShare Metadata Record Manager will be released to replace

Connexion by later this year.

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OUR WEBSITE

Please visit our website at: http://eastasianlib.org/oclccjk/oclccjk/Executive_Board.html

Your suggestions and comments are welcomed by the OCLC CJK Users Group Board very much!

Thank you!