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Objectives© Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives

Chapter 24: Creating and Managing StylesPerformance Objectives Format with Styles Apply Styles Create Styles CHECKPOINT 1 Modify a Style Display All Styles Reveal Style Formatting

Delete a Custom Quick Styles Set

Create Multilevel List and Table Styles

Use the Style Inspector Manage Styles CHECKPOINT 2


Format with Styles

A style is a set of formatting instructions that you can apply to text.

Word provides a number of predesigned styles and groups those styles that apply similar formatting into sets called Quick Styles sets.

Whereas a theme changes the overall colors, fonts, and effects used in a document, a Quick Styles set changes how the colors, fonts, and effects are combined and which color, font, and effect are dominant.


Format with Styles…continued

The default Quick Styles set is named Word 2010, and the styles in this set are available in the Quick Style list in the Styles group in the Home tab.

Several styles display as thumbnails, or miniature representations in the Quick Style list in the Styles group.

Generally, these style thumbnails include the Normal, No Spacing, Heading 1, Heading 2, and Title styles.



The styles change to reflect the styles that have been applied to the active document.

Click the More button to the right of the style thumbnails in the Quick Style list, and a drop-down gallery displays containing all of the styles available in the default set.

Hover your mouse over a style in the Quick Style list drop-down gallery to see how the style will format text in your document.



To view all available Quick Styles sets:1. Click the Home tab.2. Click the Change

Styles button in the Styles group.

3. Point to the Style Set option.

Style Set option



The styles in a Quick Styles set apply formatting that includes colors and fonts.

You can change the colors or fonts applied by styles in a set with the Colors and Fonts options at the Change Styles drop-down list.

However, because the styles in a set are designed to complement one another, in most situations you will not change them.



To change style set colors, click the Change Styles button, point to Colors, and then click the desired theme colors.

The theme colors available with the Colors option are the same as those available with the Themes button and Theme Colors button.

Change style set fonts by clicking the Change Styles button, pointing to Fonts, and then clicking the desired theme fonts.

The theme fonts available with the Fonts option are the same as those available with the Themes button and Theme Fonts button.



To change the Quick Styles sets default:1. Click the Home tab.2. Change the desired

Quick Styles set colors, fonts, and paragraph spacing.

3. Click the Change Styles button in the Styles group.

4. Click the Set as Default option.

Set as Default option


Apply Styles

To apply a style:1. Click the Home tab.2. Click the desired style

in the Styles group.OR3. Click the Home tab.4. Click the More button

in the Quick Style list in the Styles group.

5. Click the desired style.

More button

Styles group


Apply Styles…continued

To apply a style using the Styles task pane:1. Click the Home tab.2. Click the Styles group

dialog box launcher.3. Click the desired style

in the task pane. Styles group dialog box launcher



The ¶ and the a symbolsindicate whether the styleapplies paragraph formatting,character formatting, or both.

Click the desired stylein this list box.



To apply a style at the Apply Styles window:1. Click the Home tab.2. Click the More button in the

Quick Style list in the Styles group.

3. Click the Apply Styles option at the drop-down gallery.

4. Click the down-pointing arrow at the right of the Style Name option box.

5. Click the desired style at the drop-down list.

Apply Styles option



Click this down-pointing arrow to display a list of styles available in the current document.


Create Styles

If none of the predesigned styles provided by Word contain the formatting you desire, you can create your own style.

You can create a style based on existing formatting, create a new style and apply all formatting, or modify an existing style.


Create Styles…continued

To create a style based on existing formatting:1. Apply the desired formatting to

text.2. Select the text.3. Click the Home tab.4. Click the More button in the

Styles group.5. Click the Save Selection as a

New Quick Style option.6. Type a name for the new style.7. Click OK.

Save Selection as a New Quick Style option



Type a new name for the style in this text box.



To create a style based on existing style:1. Apply a style to the desired text.2. Make the desired formatting changes.3. Select the text.4. Click the Home tab.5. Click the More button in the Styles

group.6. Click the Save Selection as a New

Quick Style option.7. Type a name for the new style.8. Click OK.




To create a new style:1. Click the Home tab.2. Click the More button in

the Styles group.3. Click the Save Selection as

a New Quick Style option.4. Click the Modify button.5. Type a new name for the

style.6. Apply the desired

formatting.7. Click OK.

Modify button



Type a name for thestyle in this text box.

Click this buttonto display a list offormatting options.



The Style based on option has a default setting of ¶ Normal. You can base a new style on an existing style. To do this, click

the down-pointing arrow at the right of the Style based on option box and then click the desired style at the drop-down list.

Apply additional formatting at the dialog box to modify the formatting of the style.

If a predesigned style contains some of the formatting you desire for your new style, choosing the predesigned style at the Style based on option drop-down list saves you formatting time.



The Create New Style from Formatting dialog box contains a number of options for specifying formatting for the new style.

Use options in the Formatting section to apply character and paragraph formatting, such as changing the font, font size, font color, and font effects, and changing paragraph alignment, spacing, and indenting.

Click the Format button that displays in the lower left corner of the dialog box and a drop-down menu displays with a number of formatting options.



Unless the Create New Style from Formatting dialog has been customized, the Add to Quick Style list check box located in the lower left corner of the dialog box contains a check mark.

With this option active, the style you create will display in the Quick Style list, which is the list of styles available in the Styles group in the Home tab.

Additionally, the Only in this document option is active. With this option active, the style is saved only with the current document.

Objectives© Paradigm Publishing, Inc. 24

CHECKPOINT 11) This is a set of formatting

instructions that you can apply to text.a. styleb. shapec. text boxd. script

3) The Change Styles button is located in this tab.a. Fileb. Page Layoutc. Homed. Insert

2) This is the name of the default Quick Styles set.a. Office 2010b. Word 2010c. Normal 2010d. Styles 2010

4) You can display the Apply Styles window by pressing these keys.a. Ctrl + Alt + Shift + Sb. Ctrl + Alt + Sc. Alt + Shift + Sd. Ctrl + Shift + S

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Modify a Style

To modify a style:1. Click the Home tab.2. Right-click the desired

style in the Styles group or the Quick Styles drop-down gallery.

3. Click the Modify option.4. Type a new name for

the style.5. Make the desired

changes.6. Click OK.

Modify option


Modify a Style…continued

Modify Style dialog box


Modify a Style…continued

To save a custom Quick Styles set:1. Click the Home tab. 2. Click the Change Styles

button in the Styles group.3. Point to the Style Set

option.4. Click the Save as Quick Style

Set option.5. Type a name for the Quick

Styles set.6. Click the Save button.

Save as Quick Style Set option


Display All Styles

To display the Style Pane Options dialog box:1. Click the Home tab.2. Click the Styles group

dialog box launcher.3. Click the Options

hyperlink.

Options hyperlink


Display All Styles…continued

To display all available styles in theStyles task pane, click this down-pointing arrow and then click All styles at the drop-down list.

To display styles in alphabeticalorder, click this down-pointingarrow and then click Alphabeticalat the drop-down list.


Reveal Style Formatting

As you learned earlier, if you hover the mouse over a style in the Styles task pane, a ScreenTip displays with information about the formatting applied by the style.

The styles in the Quick Styles gallery display with a visual representation of the formatting applied by the style.

You can also display a visual representation of styles by clicking the Show Preview check box in the Styles task pane.


Reveal Style Formatting…continued

Reveal Formatting task pane


Delete a Custom Quick Styles Set

To delete a custom Quick Styles set:1. Click the Home tab. 2. Click the Change Styles button in

the Styles group.3. Point to the Style Set option.4. Click the Save as Quick Style Set

option.5. Click the desired style set name.6. Click the Organize button.7. Click the Delete option.8. Click Yes.

Delete option


Delete a Custom Quick Styles Set…continued

If you click the Change Styles button, point to Style Set, and then click the Reset to Quick Styles from Template option, your Quick Styles set will still be in effect, since that set has been identified as the default in the Normal.dotm template.

If you want to return to the Word 2010 default Quick Styles set, you need to reapply the Word 2010 Quick Styles set, change the color to Office, change the font to Office, and then specify these settings as the default.


Delete a Custom Quick Styles Set…continued

If you click the Change Styles button and then point to Style Set, the side menu contains another option, Reset Document Quick Styles.

Use this option in a situation where you open a document, make changes to the Quick Styles set, decide you do not want the changes, and want to return to the original Quick Styles set applied to the document.


Create Multilevel List and Table Styles

Define New List Style option

To create a multilevel list style:1. Click the Home tab.2. Click the Multilevel

List button in the Paragraph group.

3. Click the Define New List Style option at the drop-down list.


Create Multilevel List and Table Styles…continued

Define New List Style dialog box



Save a document as a template by displaying the Save As dialog box, changing the Save as type option to Word Template (*.dotx), and then typing a name for the template.

To use the template, display the New tab Backstage view, and then click the New from existing button in the Available Templates section. At the New from Existing Document dialog box, navigate to the desired folder and then double-click the template.



If you open a document based on a template and then create a style, you can specify that you want the style saved in the template and available for any future documents created with the template.



To create a table style:1. Click the Home tab. 2. Click the More button at the right

of the thumbnails in the Quick Style list in the Styles group.

3. Click the Save Selection as a New Quick Style option.

4. At the Create New Style from Formatting dialog box, click the Modify button.

5. Click the down-pointing arrow at the right of the Style type option and then click the Table option at the drop-down list.




Create New Style from Formatting dialog box



To modify a multilevel list style:1. Click the Home tab.2. Click the Multilevel List

button in the Paragraph group.

3. Right-click the style you want to modify.

4. Click the Modify option at the shortcut menu.

5. Select the desired options in the Modify Style dialog box.

6. Click OK.

Modify option



To modify a table style:1. Click in the table.2. Click the Table Tools Design

tab.3. Right-click your table style in

the Table Styles group.4. Click the Modify Table Style

option at the shortcut menu.5. Select the desired options in

the Modify Style dialog box.6. Click OK.

Modify Table Style option


Use the Style Inspector

To use the Style Inspector:1. Click the Styles group dialog

box launcher.2. Click the Style Inspector

button that displays at the bottom of the Styles task pane.

Style Inspector button


Use the Style Inspector…continued

Style Inspector dialog box


Use the Style Inspector…continued

Hover the mouse over the Paragraph formatting option box or the Text level formatting option box, and a down-pointing arrow displays.

Click the arrow, and a drop-down list displays with options for clearing formatting applied to the text, applying a new style, and displaying the Reveal Formatting task pane.

Click the New Style button that displays to the right of the Reveal Formatting button, and the Create New Style from Formatting dialog box displays.


Manage Styles

To display the Manage Styles dialog box:1. Click the Styles group dialog

box launcher.2. Click the Manage Styles

button that displays at the bottom of the Styles task pane.

Manage Styles button


Manage Styles...continued

Use options in this dialog boxwith the Edit tab selected to sort styles, select a style to edit and modify, and create a new style.

Click this button to displaythe Organizer dialog box.



With the Restrict tab selected, you can permit or restrict access to styles.

This allows you to control which styles a person can apply or modify in a document.

Click the Set Defaults tab to display character and formatting options.

You can specify whether changes made in this dialog box will affect the current document or documents based on the current document.



Organizer dialog box

Objectives© Paradigm Publishing, Inc. 50

CHECKPOINT 21) Display the Reveal Formatting task

pane by pressinga. Ctrl + F1.b. Shift + F1.c. Alt + F1.d. F1.

3) The Table button is located in which tab?a. Page Layoutb. Reviewc. Homed. Insert

2) The Multilevel list button is located in which group in the Home tab?a. Editingb. Fontc. Paragraphd. Styles

4) You can investigate the document styles using this.a. Style Inspectorb. Style Organizerc. Style Managerd. Style List

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