NPQEL Final Assessment Handbook for Participants

29
(December 2019) © NPQonline 0 NPQEL Handbook for participants December 2019 This handbook sets out how to: Write an account of your NPQ project to submit for final assessment; Submit for assessment, and to check your script meets the requirements for submission; Purchase an optional pre-submission check.

Transcript of NPQEL Final Assessment Handbook for Participants

Page 1: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 0

NPQEL Handbook for participants

December 2019

This handbook sets out how to:

• Write an account of your NPQ project to submit for final assessment;

• Submit for assessment, and to check your script meets the requirements for submission;

• Purchase an optional pre-submission check.

Page 2: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 1

Participant Handbook

NPQEL

Final Assessment

List of sections

The NPQonline process 3

Quality Assurance 5

Final assessment summary 6

Support services 7

Submission of script 8

Assessment process 10

Pass criteria 13

GDPR 17

List of appendices

Timeline 18

Glossary 19

DfE Recording clarification and guidance 21

Final assessment pre-submission checklist 22

How to attach documents 23

How to insert signatures 24

How to order services to support your NPQEL 27

Final assessment step-by-step guide

Pre

- Carry out two tasks and collect evidence

Provider notifies you of submission window/s/ book own window on NPQonline website

Prepare submission

Sub

mis

sio

n f

orm

Fill in white boxes

Write your name and your provider’s name

Add the title of your task/s project/s and the improvement/s they were designed to address

Add references to indicate where to find your supporting documents

Write your role, school type and sponsor role

Write a brief overview of your project/s

Note: The word count includes the overview and the boxes in the six content areas

Write your evidence for each criterion in the white boxes Note: the headings in the white boxes are reminders and made be deleted if preferred

Write the word count for each of the seven sections and total

Ensure your word count is more than 75% and no more than 100% of the given limit

Add scanned signatures (boxes are expandable)

Add supporting documents: the required documents in a succinct form and no more than two additional documents

Carefully check for spelling and grammatical errors, and that technical requirements are met

Receive upload information from NPQonline

Upload your submission within two-week window

Also upload a separate recording of your presentation

Repeat steps for task 2

Ass

essm

en

t

Outcome of assessment sent to you within thirteen weeks. Assessment is within four weeks National Quality Assurance is within 37 working days following that (80 calendar days maximum)

Check marks and read feedback

If passed, congratulations If failed, 2 more attempts within two further years at additional cost

Page 3: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 2

Please use the checklist in appendix 4 when submitting your script for assessment.

Please refer to the NPQ Content and Assessment Framework for:

a) The tasks you are required to undertake

b) The criteria against which you will be assessed, and how these are matched to the NPQ curriculum;

c) The length and nature of the submissions for final assessment.

You should use the NPQonline NPQEL submission form template to prepare your final assessment

submission. This is available on the NPQonline site for those participants already undertaking online courses,

and via your provider otherwise.

The DfE mark scheme contains additional information about how your submission will be assessed.

If you have any questions or queries about final assessment, please:

• Contact your provider first. They will probably know the answer.

• Check whether the information you need is in this handbook, such as how long the assessment

process takes

• Only contact NPQonline directly as a last resort. This contact should generally be through your

provider

Why ‘final assessment’?

Because:

• Your leadership behaviours will be assessed during your programme, perhaps through a 360

• You may have carried out a gateway assessment when you applied for the programme

• If the term ‘assessment’ is used, school leaders often confuse the term with assessment of pupils

Word count Context Contextual statement Max: must fit on p3 Not included in word count

Sub

mis

sio

n Task 1 Overview

4,000 words Task 1 Five content areas

Task 2 Overview 4,000 words

Task 2 Four content areas

Ap

pe

nd

ice

s/

Sup

po

rtin

g

do

cs

Task 1 two additional appendices Max two sides of A4 each 2,000 words in total maximum

Recording notes, minutes, slides Max four sides of A4 Not included in word count

Task 2 Supporting documents Max two sides of A4 each 2,000 words in total maximum

Task 2 two additional appendices Max two sides of A4 each

Recording notes, minutes, slides Max four sides of A4 Not included in word count Blank submission form = 3,339 words

Page 4: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 3

The NPQonline process

You should:

a) Write and submit an account of your project which demonstrates your ability to act with credibility

as an executive leader or CEO.

b) Copy and paste each required supporting document in full, or an extract of, to the foot of your

submission in font Calibri point 11, using the checklist on the submission form to ensure you have

included all necessary documents, taking note of the limits set out under ‘technical errors’ (below).

(These may alternatively be included in a second document)

c) Label your supporting documents with the names on the assessment form. This is:

Task 1

1. Presentation recording and feedback (covering two criteria)

Task 2

2. Pupil performance data

3. Presentation recording and feedback (covering two criteria)

4. Communication/ stakeholder engagement plan, including media handling

d) Carefully follow the instructions on the submission form. For example, by ensuring that your

submission is within the given word count of 4,000 words (task 1, business development strategy)

and/ or 4,000 words (task 2, several schools)

e) Upload your submission to the NPQonline or your provider website (as specified by your provider),

using your given personal log-in, within the window decided by your provider or chosen by you. On

the NPQonline website this will generate a response email. If no email is received, you should firstly

re-upload to check you have followed the correct process, and then contact support at

[email protected]

NPQonline will:

a) Assess submissions within a four-week period from the last day of the two-week window.

b) Send 10% of assessed submissions to the national quality assurance agent within a further seven

days. The QA agent will return the scripts within thirty working days from this time.

c) Send the outcomes of the assessment within 13 weeks, together with feedback, to you, with a

summary to your provider, once assessed submissions are returned from the national quality

assurance agent.

d) If you have not received your assessment within thirteen weeks from the end of the submission

window, then contact NPQonline on [email protected]

Submissions needing technical corrections

Note: An additional charge is made where more than 10% of submissions from a provider fail technical

checks. Your provider may pass this cost on to you if yours is one of the submissions which are returned.

Submissions which require technical improvement:

a) Exceed the required word count;

b) Do not include extracts or full versions of all of the required supporting documents, or cannot be

recognised as the required document/s by an assessor;

Page 5: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 4

c) Have supporting documents which are not succinct, or are of excessive length or number

(documents above two sides in length, more than two additional appendices other than the

supporting documents, more than 2,000 words in total for each task (therefore 4,000 where both

tasks are submitted at the same time));

d) Are written in a small typeface which is not easily readable (smaller than Calibri 11pt, or out-of-

focus);

e) Do not follow the given guidance;

f) Are less than 75% of the maximum word count;

g) Are written with grammar, spellings or presentation which make assessment difficult;

h) Have a recording in which the key section is not specified

i) Use a submission form dated more than 12 months prior to the date of submission, or is undated;

j) Do not meet requirements for presentation of submission in some other way, e.g. do not attempt to

estimate the word count for jpegs;

k) Do not include a word count;

l) Include links, but the word count is not considered;

m) Do not include scanned signatures;

n) Include a recording embedded in another document, or in an unrecognised format;

o) Are part-populated in the task not submitted for assessment – i.e. task 1 is submitted but the boxes

for task 2 are not left blank, or vice-versa.

You will be notified if your submitted script does not meet technical requirements. You should make the

appropriate corrections, and then re-submit to NPQonline within three days of the received email date on

the returned script, using a new upload log-in. The script will then be marked within the same window. If

these timescales cannot be met, the participant may re-submit within another window booked by their

provider at a future date.

If, on re-submission, supporting document/s are still absent, the assessor will make a judgement about how

to proceed, and this may mean the submission will be returned to the provider for additional guidance to be

given to you before further re-submission is made. Please note that where technical requirements have not

been met in submissions assessed to date, their chances of being assessed as a fail have been higher,

because the assessor has often been unable to find enough relevant evidence.

Please note that once you have submitted your script for assessment, you must be in a position to make

necessary technical improvements within three days if you are contacted. If you cannot because, for

example, you are on holiday or a residential trip, then your submission will be withdrawn from that window.

What will happen if technical errors are found in an uploaded submission.

It is considered a leadership quality to be able to meet the criteria for submission. Assessors will comment

on the failure to meet any of the criteria in your feedback.

a) If the submission exceeds the maximum word count, the assessor will go ahead and assess if the

number of words is minimal, or if the words above the word count, which cannot be taken into

account, make no difference to the outcome of the assessment. If there are a substantial number of

words in excess of the maximum allowed, you will given three days to upload a shorter submission. If

still in excess, the assessor will not take all or part of the overview into account.

b) Supporting documents are required. If supporting documents are absent, you will be contacted and

Page 6: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 5

given three days to upload a new version of your submission document. If documents are still

absent, this may be a reason to fail, as the evidence missing from them is likely to lead to lower

scores in one or more criteria, which increase the likelihood of a fail. If a supporting document is

absent, or cannot be recognised by the assessor, then the criterion related to the missing document

cannot be scored as 2, and is likely to be marked 0.

c) If you have included too many supporting documents and appendices, the assessor will, after you

have had the chance to re-submit, take into account only the supporting documents. If appendices

or supporting documents are too long, i.e. more than two sides of A4, the assessor will look only at

the first two pages of each.

Supporting documents must be succinct. If the overall length of the supporting documents and

appendices exceeds 2,000 words, the assessor will only take into account the first 2,000 words.

d) If the typeface used is too small, the assessor will enlarge it, and you will be contacted to say the

assessor has done this, or it will be noted in your feedback. An assessor will not otherwise change

your submission. If the typeface is otherwise unreadable or difficult to read, you will be contacted to

submit an improved version. If you submit screenshots in which some words are larger than Calibri

11pt or equivalent and others are less, the assessor will only read words in the larger fonts.

e) If you do not follow the given guidance, you will be contacted giving details, and invited to resubmit

within three days.

f) If your submission is very short, you will be asked if you wish to add more words. If not, it will be

assessed as is, but the lack of evidence may impact upon the marks which can be given for some

criteria. It is considered a quality of leadership to use the words available to you wisely.

g) If grammar, punctuation or spellings are significantly poor, you will be asked to resubmit an

improved version.

h) If you do not specify the ten minutes of the recording for the assessor to focus on, they will listen to

the first ten minutes.

i) If the submission form you use is more than twelve months old at the date of submission, you will be

asked to re-submit using the newest version of the template/ form. It is always recommended that

the most up-to-date version of the form is used.

j) For other technical issues, the assessor will make a judgement based on common sense, taking into

account the balance of their time in waiting for an improved version to be submitted, and the impact

on the assessment of assessing the already submitted version.

k) You must ensure you have added a word count for each section near the top of the form. Where you

have not, you may have to rely on the assessor’s count, with the possible consequences outlined in

(a), (c) and (f) above.

l) Where a link is included, the word count must be taken into account, or ‘Word count not included’

written next to the link, otherwise the assessor will ignore the link;

m) If signatures are not included, the assessor will assess your submission, but it cannot be returned to

you until they are received.

n) Recordings may be uploaded in MP3 or M4V (iPhone) format only. Recordings embedded within

documents tend to exceed the 10MB upload limit for documents.

o) If you submit a single task on a submission form, the spaces for the other task must be left blank. If

they are not, the assessor may assess and you may subsequently be liable for a fee for re-

assessment.

Page 7: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 6

Quality assurance

a) The work of every assessor will be checked regularly.

b) All scripts will be subject to random sampling by senior NPQonline assessors.

c) For each batch of submissions, one anonymised (assessor name removed) sample will be sent to the

provider for quality assurance. This will include the original submission, assessment and feedback.

d) 10% of submissions will be sent to the national QA Agent. They will be called in within seven days

and quality assured within a further thirty working days.

e) All assessments falling close to the boundary below the quality required (up to 5% below the pass

mark) will be reassessed and, if still within 5% below the pass mark will then be returned to the

provider for their further opinion and final decision.

f) Both task 1 and task 2 will be submitted for national quality assurance at the same time. Therefore,

if you submit one task before the other, the feedback you receive will be interim, and the marks

indicative for the first of the two tasks which are assessed.

Final assessment summary, costs and timescale

FA provider NPQonline Submission window Participant submits within one or more two-week windows booked by their

provider

Assessment window Assessors assess the submission script within a four-week window which follows on from the last day of the submission window

Quality assurance & moderation

By NPQonline: Within seven days following assessment window One anonymised script with assessor notes (assessor code replaces name) in each batch sent to provider By national QA Agent: 10% called in within 7 days, Returned within a further 30 working days

Submission Participant uploads script to website

Cost of missing window £50*

Technical check By assessor

Cost of re-submission following fail

Full price Two re-submissions allowed, then one-year gap.

Cost of submission beyond 18 months

Prices for the following year’s cohorts will apply

Withdrawal from window £0 if more than four weeks prior to upload window opening. £50 less than four weeks prior to window opening to close of upload window Full cost of assessment after upload window closes

Updated documents Password protected on NPQonline website, or in NPQonline Dropbox Provider area

Participant upload Will be given username, password and log-on details to upload submission.

Assessment includes mark for each criterion; feedback; pass/ fail judgement

Return of scripts Upon return from QA Agent Summary to Provider

Fail submissions All fail submissions are moderated

One mark below pass All submissions close to pass mark are moderated

Queries to: [email protected]

Page 8: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 7

*Not all providers pass this cost on in full.

Support services

NPQonline offers a range of support services which you can purchase directly through the website

https://www.neonlearning.com > Menu > Our services or through your provider. Prices are on the website.

Pre-assessment check of your project write-up

As you move towards the end of your programme and prepare for assessment, an assessor will look at your

draft assessment when it is complete, or near-complete and offer 500 words of feedback using a proforma,

or alternatively by phone, Skype or face-to-face meeting.

Telephone support/ advice

You may arrange a telephone call with an assessor lasting 30 or 60 minutes. The assessor will be an

experienced school leader, and the participant may ask about any subject. At the end of the call, the

assessor will discuss your future needs, and whether you would like to purchase, or benefit from, further

coaching or mentoring time. The initial call is at a special rate, and further hours will need to be bought

through the website.

Mentoring

A 1-hour call with a mentor, who will have experience of leadership at the appropriate level and will be

familiar with the NPQ programmes. Most mentors will either have a coaching or mentoring qualification or

are an assessor. Coaching is the process by which a participant is supported to come to a practical solution

for the issues and objectives they have, and sometimes this will be a solution suggested by the mentor. A

face-to-face meeting may be arranged although the assessor’s travel costs will need to be purchased

separately. A 2½-hour package, including a face-to-face session is also available at a discounted rate.

Coaching

A 1-hour call with a qualified coach who is also an assessor and will have worked at an appropriate level of

leadership. Coaches for NPQEL have a minimum level 5 or equivalent qualification. Coaching is the process

through which a participant is supported in arriving at the best possible solution to an issue or objective that

they define. This is a premium service, and offers a very high quality of support. A face-to-face meeting may

be arranged although the assessor’s travel costs will need to be purchased separately. A 2½-hour package,

including a face-to-face session is also available at a discounted rate.

Proposal feedback

An assessor will read a 1,000 proposal for your project which you have written, and offer 350 words

feedback using a proforma or alternatively by phone, Skype or face-to-face meeting. Your proposal should

contain an outline of how you intend to undertake your NPQ project and to collect the evidence you will

need to successfully complete your programme. Proposals for task 1and task 2 should be written separately

and not combined.

Recording

An experienced assessor can attend your presentation to stakeholders and make a paper record to include

with your final assessment documentation, as an alternative to a video or audio recording, as set out in the

Page 9: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 8

Content and assessment framework and Mark scheme. The assessor will liaise with you beforehand and

agree the wording with you following the meeting.

Notes

- Using any of these services does not guarantee success at final assessment;

- An assessor working with you as coach, mentor, or offering proposal feedback or pre-assessment check will

not be able to assess your submission for final assessment;

- All services are available to participants from all providers;

- NPQonline, NEON Learning or NEON Create cannot be held responsible for any financial loss arising from the

use of these services.

To purchase any of these services, go to https://www.neonlearning.com > Menu > Our services

Submission of script for assessment

This is your responsibility. If you miss the submission window set by your provider, your script can be

included in the next batch booked at a cost of £30 (first missed window) or £50 (second and subsequent

windows).

Your provider will book one or more submission windows and let you know when these are. The window is

so:

a. NPQonline can prepare assessors;

b. The provider can manage the group’s submission process, if they wish to do so;

c. The course leader can largely keep the group working together throughout their NPQ programme.

You will receive personal log-in details. You should upload your submission to the NPQonline website as an

editable document (and not pdf or jpeg, for example). This is so that the assessor can check the word count

of the submission document. Please initially ask your provider for any questions you may have, otherwise

technical support is available from NPQonline.

There are no additional charges if you change your mind about the submission window you are booked on,

as long as NPQonline are informed at least four weeks before the assessment window opens.

The submission and supporting documents, not including the recording/s should not exceed 10MB, whether

Prices

Tele

ph

on

e ad

vice

cal

l

½ h

r

Tele

ph

on

e ad

vice

cal

l M

ax 1

.5h

rs

Co

ach

ing

1h

r

Pre

-ass

ess

men

t su

bm

issi

on

ch

eck

Pre

-pro

ject

p

rop

osa

l fe

edb

ack

Pre

sen

tati

on

re

cord

ing

Task 1 £35 £95 £58

£93 £56 £180 Task 2 £93 £56 £180

Page 10: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 9

this is for one or both tasks together.

‘Presentation recording and feedback’ You must upload a short audio recording. (see appendix 3) This may

optionally be accompanied by a transcript, recommended maximum two sides of the most important part of

the recording, or the recording script written in advance, or a synopsis. This is as a failsafe in case your audio

file becomes corrupted, or the assessor is unable to play or hear your recording clearly. In exceptional

circumstances, the transcript alone, or detailed notes, will suffice: however, it is not anticipated this will be

the case except very rarely: in these circumstances, an explanation MUST be given within the submission,

and the reasons emailed to the admin team.

If you wish to submit a video of similar length, this should be uploaded to a service such as You Tube or

Vimeo (where videos can be uploaded privately), or Google documents, Drobox or other shared data store

and the private link included in the submission document. The recording quality of your phone is usually

sufficient for audio or video. The most important ten minutes of the recording should be listed with their

time/s on p3 of your submission. The 10MB upload limit is for the submission form only, and the audio

upload is not included in this limit. The format must be MP3 or M4V (iPhone). Recordings embedded within

documents tend to exceed the 10MB limit for documentation.

NPQonline also offer a recording service where an assessor will attend your presentation and feedback to

take notes which will form the submittable document and will suffice, in this instance and no recording will

be required in addition. The cost of this is set out above for one meeting of up to two hours, including up to

30 miles travel each way. To book a visiting assessor, contact [email protected]

Participants must ensure that they act in accordance with the Data Protection Act 1998 and any

subordinate legislation as well as any school or provider guidance. Evidence should show that participant has

engaged with stakeholders throughout and demonstrate where challenge has been addressed, feedback

taken on board, etc. (See the footnote on p43 of the DfE mark scheme)

When uploading your script, you should rename it: <name> <NPQEL1/ NPQEL2/ NPQEL1&2><provider

name>

Example: Maya Dimitrou_NPQEL2_STSN

When uploading an audio file, you should name it: <name> <NPQEL> <T1 or T2> <audio> <provider name>

Example: Maya Dimitrou_NPQEL1_audio _STSN

Please do not attempt to upload video files to the NPQonline site.

Please note that whilst you must present your plans to governors for task 1, for task 2 the recording is of a

presentation to a group of relevant stakeholders (who may be governors but do not have to be).

When planning the presentations that you will record, consider:

a) What information you are presenting, to who, and why at this meeting; b) Which part will you direct an assessor’s focus to, and why; c) Whether the recording demonstrates that you have:

i. engaged with the stakeholder throughout ii. demonstrated where challenge has been addressed

iii. demonstrated where feedback has been taken on board.

At present, there are no additional charges for participants who do not upload their submissions during a

booked window but are included on the provider list on the first occasion, providing they have good reason.

Page 11: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 10

You may upload:

• Task 1 alone, and task 2 at a different date;

• Task 1 and 2 at the same time;

• Task 2 alone, and task 1 at a different date.

Task 1 would usually be submitted before task 2, but the tasks can be submitted in either order. It is

recommended that tasks are written up and submitted separately, as feedback from one can them inform

the other. Please make clear on page 1 of the submission form which tasks you are submitting for

assessment, and whether, if submitting a single task, this is your first or second and final submission.

Where one task is submitted before the other, the feedback will be interim, and the points indicative until

both tasks have been through the national quality assurance process together, and are subject to change

until after that process is complete.

In NPQEL, five leadership curriculum areas are the focus for the task 1 submission, and four curriculum areas

the focus for the task 2 submission. Strategy and improvement, Leading with impact and Working in

partnership are assessed twice, once in each submission, although there are some differences in which

criteria are assessed.

Assessment process

Once the script is submitted, it is then randomly assigned to an assessor. The assessment scheme is included

within the submission document. No late submissions are allowed, and must be submitted in a later window.

There is no financial penalty for a missed window if NPQonline are notified at least four weeks in advance of

the assessment window opening

Participants should use the most up-to-date documents, including the handbook and submission form. These

are dated at the top of each page. Assessors will accept documents up to twelve months old. However,

participants should note that formatting and other issues will have been addressed during that time.

Whilst formatting is checked on various operating systems, this is not likely to be comprehensive. If your

system gives formatting difficulties with the submission form, you should add your submission text to the

foot of the document, indicating using titles and numbers which areas each part of what you write is

intended to address.

An assessor will first carry out a technical check, to ensure that all required supporting documents are

included in the submission. This check is on the second page of the submission

NPQEL – Curriculum areas assessed twice Assessed in task 1 Assessed in task 2

Strategy and improvement 1.4.1 1.4.2 1.4.3

1.4.1 1.4.3

Leading with impact 3.4.1 3.4.2

3.4.1 3.4.2 3.4.3 3.4.4

Working in partnership 4.4.1 4.4.3

4.4.1 4.4.2

Page 12: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 11

document. Where a document is not included or there is another technical issue, you will be contacted. You

should then attach the missing document/s or correct the technical issue and re-upload to the NPQonline

site. This process may delay the assessment of the script. This is not a service which is offered to check your

submission pre-assessment, it is part of the assessment. You should make every effort to ensure all

supporting documents are included before uploading. If a submission is uploaded for a second time with

technical issues it will be assessed as is. A lack of suitable supporting information may impact upon the

assessor’s ability to award a pass mark for one or more criteria, and consequently the submission overall. For

further information, see page 2. Note that where more than 10% of submissions in a batch require technical

improvement, a charge will be made to the provider to cover the administrative costs.

Submissions for NPQEL do not require a sponsor’s or other third-party supporting statement.

Supporting documents, including additional appendices should be attached to the foot of the submission,

and the document uploaded to the NPQonline website. You may submit a second document which includes

one or more appendices. Both documents together should not exceed 10MB in size. The audio file is not

counted within this limit and can be submitted as a third uploaded item. Submissions are often around

500KB to 2.5MB in length.

Long supporting documents must not be included. Supporting documents must be succinct. Assessors are

not expected to read excessive documentation, and so you should:

a) Include only short documents or extracts

b) Where a document is long, include an extract only

c) Think carefully about the volume and length of documentation included in appendices

d) Note that if additional appendices are lengthy (e.g. more than one side of A4 or 2,000 words, or

more than two appendices beyond those specified as supporting documents for each assessment),

the assessor will not have time to read them in detail.

Note that the word count refers to the maximum number of words. Assessors must not consider any part of

the written submission beyond the maximum word count. Submissions which are below this number of

words will not be penalised unless the submission is excessively short, so that it does not contain sufficient

information for the assessor to consider. Submissions below 75% of available words will be referred back to

the participant at the technical check. A document, table or link within the main submission must be

included in the word count. Numbers (numerical characters) should not be included in the word count.

The assessor will judge each criterion as ‘no relevant evidence’ submitted (scores 0), ‘criterion partially

demonstrated’ (scores 1) or ‘criterion fully demonstrated’ (scores 2) using the Checklists, Overarching

question/s and Assessment criteria in each section, alongside the DfE mark scheme to help to come to a

best-fit conclusion. The participant may not meet the standard in respect of every assessment question or

part of an assessment criterion, but will need to meet the overall standard of evidence for every criterion. If

any single criterion is scored as zero, the entire submission is a fail. The score for each criterion will be

included on your assessed submission.

You will not necessarily have generated sufficient evidence to support a high standard of credibility in all

curriculum areas through your project alone. In these circumstances, assessors will consider examples given

from your wider leadership, beyond the project, which demonstrate that you meet the expected standard.

The examples may date from any time and if appropriate, may be drawn from any previous role/s inside or

outside of the education system.

Page 13: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 12

You should write in the first person throughout your submission. This is because the assessor wishes to focus

on your skills and credibility, rather than that of your organisation. NB If you are using the same script that

you are preparing for a higher degree, then use the most appropriate style, not necessarily the first person,

but ensure you make it clear what you did and the actions you were responsible for as a leader.

Near the end of the submission form is a request for signatures. Scanned or photographed signatures must

be included and occasional spot checks will be made to ensure their veracity.

It is recommended that you seek advice from your mentor, provider or trusted colleague which includes a

reading of your submission, before you upload it for assessment. It is essential that the completed document

is completely the participant’s own work. Assessors will be watchful for changes in style or quality within

the submission, which may indicate too much or too detailed support or guidance has been given. Plagiarism

checks will be made. You may work on the same project as another leader on the same or other NPQ

programme, but your submission must be entirely your own.

When the submission is returned to you, it will be accompanied by a DMF form (Decision, Marks and

Feedback). The assessor will make an overall judgement and comment on how well your evidence met the

requirements for each criterion. Please note it can take up to 13 weeks from the end of the upload window

for your assessment to be sent to you.

Where a submission is judged as borderline (one mark below the pass mark), it will firstly be reassessed by

NPQonline and if still judged to be borderline, will be sent to your provider to make a final judgement as to

whether you meet or fall below the required standard. In making this judgement, the provider may ask you

for additional information to gain an additional mark, but will first take into account whether you, during

your NPQ programme, have:

a) attended adequately;

b) engaged with the opportunities offered by the provider;

c) met provider requirements;

d) developed your thinking as a leader;

e) communicated well with the provider;

f) ensured your organisation has achieved value for money;

g) engaged well with the programme.

Please note that a borderline judgement is a fail, and is below the pass mark. A moderator, and ultimately

your provider, will look for evidence to award an additional mark or more to move your score to a pass mark.

If you receive a returned assessed submission marked as fail, but one mark below a pass, this process will

have been carried out and the additional mark could not be found (i.e. it will have been assessed three

times).

Page 14: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 13

Final assessment pass Overview Information is used to support assessment in the curriculum areas, and is not assessed as a

separate area

Overall Each criterion assessed is judged as ‘1’ or ‘2’ ‘Criterion partially or fully demonstrated’ Equals or exceeds the minimum 70% pass mark set out in the DfE mark scheme

Final assessment fail Overall One or more assessment criteria is assessed as ‘0’ No relevant evidence submitted

and/ or Total marks are less than the pass mark set out in the DfE mark scheme.

This may be because: an important aspect is absent or misconstrued or there is a prevalent misconception or a supporting document is absent, cannot be recognised, or does not contain enough expected or required information or contains indicators demonstrating the participant is working below the required standard or the evidence does not indicate the participant is a credible leader at the level being assessed or the project and other evidence of leadership, taken together, indicate the participant is operating as a leader significantly below the standard usually expected or there are significant negative indicators within the submission script, sponsor comments or appendices or there are significant errors, or presentation which makes the submission difficult to read or to make sense of. For example, important appendices reduced in size below that which can be read without enlargement or one or more curriculum areas contains information which indicate unacceptable risk should a pass be awarded. For example, safeguarding or serious misconception.

Overview This section is not assessed, and does not contribute to a fail judgement

Scores Number of assessment criteria Marks available Pass mark Fail score NPQEL task 1 14 28 20 19 or below

NPQEL task 2 12 24 17 16 or below

NPQEL Words 75% Number of content areas assessed Task 1 4,000 3,000 5

Task 2 4,000 3,000 4

Page 15: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 14

Referencing

Academic referencing is not required. References should be of the nature (for example): ‘Having read Kotter,

I tried out some of his ideas in school and found that…’ You are able to add academic references, but they

must be included in the main submission word count, unless they are one of the additional appendices,

when they would be within the 2,000 additional word limit. It is unlikely the assessor will take account of any

academic referencing, as they are interested solely in the practical application of theory.

Submission beyond eighteen months

Where a participant submits for final assessment more than eighteen months from their induction/ first day

of their programme, they will not be included in the 90% submission KPI for their provider unless they are in

the first two categories below.

They will be charged the rate for the following year’s cohorts, which are likely to have increased with

inflation. Participants may fall into this category if they have:

• Deferred

• Failed, and are re-submitting

• Missed a late submission window

• Failed to submit for assessment within eighteen months

If you fail

You may submit twice more within a further period of two years. This time starts at the point of fail, i.e.

when you receive your result. If you fail in both of your further submissions, or exceed the two-year

timescale, then you must take a break of one year, before starting the programme again.

If you have failed, it is recommended you take your time before re-submitting. Seek further advice. Do not

improve only the criteria where you have scored zero, or the minimum you think you require, but use the

feedback you have received to improve all aspects of your submission.

Page 16: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 15

Task 1 & 2 recordings

There is a requirement to record a presentation to governors/ trustees in task 1 and a second recording to

colleagues/ stakeholders in task 2. This can be at any time during the project.

Recording of presentation and gathering feedback from stakeholders

Can include Upload

Link to video Within submission form

Link to audio recording Within submission form

Audio recording Upload separate file

Notes Can upload more than one Not included in word count MUST give reason for uploading these documents if instead of a recording or assessor notes Indicate most important pages Two sides of A4 = 5 minutes Assessor will use only one source Attach to foot of submission, alongside appendices

Transcription

Presentation

Minutes

Meeting notes by an assessor Or an independent person

DfE Mark Scheme: ‘Where a recording of the presentation and Q&A / feedback is not possible, providers and participants should explore other options for evidence such as, detailed minutes or transcript of the meeting, or observation by an assessor or other independent person. Evidence should show that participant has engaged with stakeholder throughout and demonstrate where challenge has been addressed, feedback taken on board etc.’ Note that a recording is expected. If a recording is really not possible for either task, it is recommended that you check your reasoning well before submission by emailing the NPQonline admin team.

Appeals

Where you feel that the mark you have been awarded at assessment is incorrect, you may appeal. Please note that if your assessment is a fail, it will also have been moderated – essentially, assessed by two separate assessors and it is therefore unlikely that the assessment is incorrect. 10% of assessments are moderated internally, and 10% externally. NPQonline has 100% accuracy in its assessments as judged by external moderation. To appeal, first, contact your provider and discuss the reasons with them why you would like to appeal. If they agree that you have a case, you will need to pay the full assessment fee in advance. This will be refunded to you if, at re-assessment, a significant change is made to your assessment score of three or more marks, or a fail is overturned to a pass. Your original assessment, which NPQonline will have retained for this purpose, will then be sent for an assessor to assess ‘blind’ – i.e. they will not have previously seen your assessment, nor be given any other knowledge. They will not be told this is an appeal or a re-mark. Timescales are the same as for assessment, but should be much quicker in most cases. You will receive an indication as to the outcome within two weeks of the appeal being lodged.

Page 17: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 16

Unassessable

In a very few, very unusual cases only:

if your submission:

• Scores zero on five or more criteria;

• Scores zero on all criteria in one or more content areas;

• Scores less than half marks, including no marks of 2 and at least one mark of 0,

It is deemed to be ‘unassessable’. Your provider will be contacted, and will contact you to offer additional

support. In some cases, your submission will be withdrawn from the assessment list sent to Tribal, so that

you retain your two further opportunities should it still fail. You may miss your inclusion within your

provider’s KPI for the percentage of participants submitting within 18 months. You will need to substantially

improve your submission, and may need to carry out additional elements to your project. In extreme cases,

you may need to begin your project again.

The rare submissions which have been deemed unassessable so far are largely due to participants who have:

• Left too little time too close to the eighteen-month deadline to prepare their submission;

• Not spent time making notes against the assessment criteria during their programme;

• Not asked a knowledgeable other to read through their script before it is submitted;

• Failed to understand the requirements of assessment – e.g. have made a number of technical

errors, or not addressed all aspects of each criterion.

Take care

If you score 0 in just one criterion, your submission will fail. A zero mark is awarded where there is no

relevant evidence. Therefore, take care to take the wording of a criterion literally, and to address all

elements within it.

A zero is likely to be awarded if:

• A supporting document is missing

• A supporting document cannot be recognised – for example, it is combined with another

supporting document

• Where a criterion states ‘evaluate’, and you have not evaluated. Similarly, ‘Analyse’, ‘Exploit’,

etc.

• You have avoided or ignored the need to present evidence for a criterion

• You have used too few words to present your evidence for a criterion

Note that, statistically, NPQEL submissions are more likely to fail. This is because the programme is more

intense, alongside Executive Leader’s other work, and need all of the eighteen available months to complete.

This leaves less time to prepare for assessment. However, participants should ensure they receive good

advice, and that a knowledgeable other read through their script before it is submitted.

Page 18: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 17

GDPR

Minimal participant details of name and email address only are requested from providers. Completed

assessments are deleted by the assessor from their records after the assessment process is complete

(between 90 and 120 days from upload) and by NPQonline 12 months from the date of upload, to allow time

for appeals and remarking. A list of participants who have passed and failed are returned to the provider

following the return of each batch of assessments from the national QA agent. 5% of assessments are sent to

the provider for their own QA processes. Recordings are deleted as soon as the assessment process is

complete. Submissions will be seen by a limited audience of assessor, moderator/s, national QA Agent and

NPQonline admin team. Submissions should be compliant with the participant’s school/ organisation’s GDPR

policy. This is the responsibility of the participant, and assessors will not make a judgement about, for

example, the inclusion of pupil names within the submission.

Why information is requested (where this is not a requirement of assessment) Participant name A participant name (as opposed to a code) is required to ensure assessors do not

have a prior link to the participant. Even if a code is used, it may be possible to identify a participant from the information within the submission

Provider name Administrative, to match submissions to booked lists and to track submissions through the system

First day of NPQ programme

To check submissions are received within 18 months, and for invoicing purposes

TRN Identifier used by the national QA agent, and the DfE

Signatures As a check that this is genuinely a participant’s work; that the participant has appropriate professional backing and support; that the participant is not subject to any disciplinary or professional misconduct (where they are, other signatories tend to refuse to sign)

Optional additional information

Useful ‘scene setting’ information for the assessor

Overview The opportunity for a participant to guide the approach an assessor should take

email address (from provider)

To set up personal upload space for submission To send assessment result

Sufficient attendance (from provider)

Check with provider that the participant has engaged sufficiently with the programme

Adequate progress (from provider)

Check with the provider that the participant has developed during the programme

Why information is given (where this is not a requirement of assessment) Assessor code Moderator code

To ensure assessor anonymity. NB There have been no past issues with an assessor’s name being given, and so this can be made available to providers where requested.

Assessment date Moderation date

To indicate to the participant when the assessment and internal moderation (if applicable) was made, as opposed to external moderation taking place.

Other feedback Optional, for the assessor to write more if they would like to do so (section may be deleted where nothing further added) NB The evaluative feedback is required for the purposes of moderation

Page 19: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 18

Appendix 1: Timeline

Please contact NPQonline if your assessment has not been received within 13 weeks of the end of your submission window.

up to -6

weeks

• Participant given two-week window for submission by provider

-2 to 0

weeks

• Submits within two week window

• Uploads to NPQonline website

0 to 4

weeks

• Assessed within four weeks

4 to 12

weeks

• 10% called in for national QA within 7 days

• QA process within further 30 working days

8 to 13 weeks

• Returned to participant via NPQonline

• Summary of outcomes to provider

Page 20: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 19

Appendix 2: Glossary

The following list are interpretations to aid final assessment judgements by assessors.

NPQEL

Presentation recording and feedback

In Task 1, present your chosen strategy to your governing board/board of trustees, record it, answer questions, and gather its feedback. In Task 2, present your plans to a group of relevant stakeholders (for example, the relevant governing boards, teachers and community representatives), record it, answer questions and gather their feedback. Record using video or audio. If this is not possible, a written account can be made. In both parts 1 and 2, potentially a single document could cover the requirements of 3.4.1 and 3.4.2.

Several schools More than two; at least three. ‘A number of schools’ means at least two.

Communications /stake-holder engagement plan, including media handling

A plan which outlines how you will communicate with and engage with staff, other stakeholders and the media in the preparation, delivery and evaluation of your project. It should outline the communication styles you intend to use, and the different ways you intend to use to disseminate the same information to a variety of disparate groups and individuals, and across various forms of media.

External and/or strategic environment

Organisations and decisions over which you have little or no control, but which potentially impact upon your project. These include: Government statute and guidance; inspection; fashions and new best practice in pedagogy; strategic decisions made in other areas of the school/ organisation; external policy decisions; etc.

Business Commercial activity, including trade considered in terms of its volume or profitability or as a commercial operation or company.

Exploits Makes full use of and derives benefit from a resource.

Business development strategy

Business development entails tasks and processes to develop and implement growth opportunities within and between organisations. It is a subset of the fields of business, commerce and organisational theory. Strategy therefore defines the way you intend to achieve this.

Analyses opportunities to improve the efficiency and effectiveness of resources deployed sustainably

Firstly identifies opportunities to improve the use of resources already deployed, and then analyses which are worth doing or pursuing. Sustainably refers to using resources in a way that can be maintained at a certain rate or level.

Effectiveness of different accountability arrangements for managing resources and risks

Accountability arrangements - who has responsibility for each aspect of an area, such as managing resources, or managing risks, and whether these arrangements are secure and effective.

Defines appropriate financial accountability and risk management arrangements

Within your project plan (your business development strategy) you will list the best possible arrangements for the accountability relating to finance, budget and best value, and the best possible arrangements for risk management, probably including the names of staff members who will carry responsibility.

Page 21: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 20

A systematic and rounded approach

Systematic - done or acting according to a fixed plan or system; methodical. Rounded - well developed in all aspects; complete and balanced.

Effective school-to-school support systems

Any system of support which aids the core business of a school and relating to teaching quality, pupil progress and attainment. For example, sharing leadership posts across a MAT, the work of a TSA, etc.

Exploits expertise, professional advice and/or best practice from beyond the education system

Draws upon a range of skills, ideas and support from organisations which are not in the education system.

DfE Mark scheme glossary

Analyse

Break down data, information, or research and identify issues, common themes /

concepts; identify advantages and disadvantages of approach; show how main

ideas are related and why, and why important.

Apply Make use of newly acquired knowledge and skills in the task / project

Assess Use available information to make a judgement / take a decision.

Demonstrably Providing evidence of understanding / use of knowledge and skills in the task /

project to positive effect

Deploy Make use of resources or strategies to address an issue.

Effectiveness Producing desired result, impact or outcome.

Efficiency Getting best use of resource with minimum wasted effort or expense.

Establish Secure acceptance for; set up on a permanent basis.

Evaluate

Examine strengths and weaknesses, similarities and differences; make points for

and against; review evidence from different perspectives and come to a valid

conclusion or reasoned judgement.

Exploit Make full use of, and derive benefit from, a resource, knowledge or skill; use to

good advantage.

Implement Put into practical effect; carry out.

Successfully Evidence of outcome or impact of approaches / decisions taken.

Sustain Maintain for a period of time relevant to the task / project.

Page 22: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 21

Appendix 3: DfE Recording clarification and guidance

We have given full consideration to the issues and concerns presented regarding issues related to recording

presentations. The purpose of recording the presentation at NPQH and NPQEL levels is to provide assessors

with objective, supporting evidence with which to assess whether a participant has met the relevant

assessment criterion. The recording also provides good evidence to aid moderation of assessments by the

provider. This has been a clear requirement of the assessment tasks for NPQH and NPQEL since the content

and assessment framework was first published in March 2017.

As we have already set out, we recognise that there may be exceptional circumstances, which mean that it is

not possible to record a presentation, for example, because the subject of the presentation concerns highly

sensitive HR or safeguarding information. Where, exceptionally, that is the case, we have already set out

that alternative supporting evidence may be submitted, such as detailed minutes, or transcript of the

meeting.

Data protection legislation does not bar recording a presentation. However, we suggest as a matter of good

practice that the participant make the governing body aware that they are recording the session to submit

for assessment for their qualification, that the recording will be shared securely with the provider and/or

assessor, and that it may be shared with the (to be appointed) Quality Assurance Agent for quality assurance

purposes. They should also advise that the information will be stored securely until it is no longer needed

when it will be permanently deleted by all those who have a copy of it. Providers may wish to provide a crib

sheet/notice setting that out for all participants and assessors/QA Agents etc.

The recording should be stored securely until the Quality Assurance Agent has completed the cohort

moderation exercise.

(See also DfE mark scheme, footnote 2, p43)

Page 23: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 22

Appendix 4: Final assessment pre-submission checklist

NPQEL

I have kept my submission within the required wordcount

I have added the wordcount for each section and a total

My submission wordcount is more than 75% of the available word limit (3,000+ words for each task)

I have added my name, provider name, date of induction and TRN

I have completed the contextual information in Section A

I have listed where each supporting document and appendix can be found

I have added optional additional information

In general, I have written about ‘I’ rather than ‘we’.

I have included relevant information/ evidence for every criteria, without fail

I have written evidence in each of the curriculum areas being tested, plus the overview

I have followed the guidance given to me by my provider

I have attached the necessary supporting documents or extracts of them

I have added not more than two additional appendices

No supporting document or appendix, or extract of each is more than two sides in length

In total, all supporting documents and appendices together do not exceed 2,000 words

Where jpegs, screen shots or links are included in my submission, I have estimated the word count

My submission is written in Calibri size 11 or equivalent, and any jpegs or screenshots include text of at least this size

Screenshots, jpegs, etc. are clear to read and not blurry, out of focus or over-enlarged

I have followed the guidance set out in the assessment handbook

My grammar, spelling and presentation are clear and accurate

All technical aspects of my submission are compliant

My submission form is dated within the last twelve months

I have asked a knowledgeable person to read my submission through

My submission complies with my school’s/ schools’/Trust’s GDPR policy

I have named my submission document/s correctly

I have added scanned signatures

If submitting one task only, the boxes for the other task have been left blank

NPQEL recordings, tasks 1 & 2

For Task 1: I have uploaded a recording of my presentation to governors OR I have included a link to a video recording in my submission

and for NPQEL task2: I have uploaded a recording of my presentation to a group of relevant stakeholders OR I have included a link to a video recording in my submission

I have also attached notes, script or minutes which I have NOT included in the word count

I have indicated the ten most important minutes of the recording for the assessor to listen to

If, through exceptional circumstances, I have not been able to include a recording, I have made this clear within my submission, and given the reasons why.

Post-submission

I have received an automated email response when I have submitted

Page 24: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 23

Appendix 5a: How to attach documents to the foot of the submission form (Windows)

Either copy and paste (Ctrl-C, Ctrl-V) or select the Insert tab and pictures if it is a picture ending in .jpg or

.png. Ensure you have your cursor in the place you would like to insert the image.

Crop the image to remove any unwanted information.

Select the image, and a line with dots will appear around it. A Format option appears above. Select Crop and

drag the black lines in until it is the size required. Click away from the image.

Make an estimated word count.

If you are copying a document or a table, or an extract, highlight the part you would like to copy, Select and

copy. Paste where you want it to appear in your submission.

If you want to change the page from portrait to landscape, select Layout, then select the tiny arrow in the

bottom right of the first box:

Page 25: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 24

A box will appear. Select Landscape, change Apply to from Whole document to This point forwards, and

select OK.

To change back to portrait, follow the same process.

Appendix 5b: How to attach signatures to the submission form (Windows)

Ask the key people to sign a copy of the form and scan it as a picture (jpeg).

Paste it onto the signature section of your submission form, and crop it to shape. Select the pasted image,

select Format on Picture tools, select crop.

Page 26: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 25

Crop the image by dragging the black bars.

Method two – Word 2016+ Open your PDF Open your Word document and have the cursor positioned where you want to insert the image From the pull-down menus choose Insert / Screenshot This will bring up a choice of documents you have open, select, and it will insert the caption Method 3 – Using Paint Open your PDF Go Ctrl and PrtSc together (print screen) Go Ctrl C Open Paint Go Ctrl V Go to View, click on Selection Panel and with the cursor draw a box around the caption When ready select Crop Go to File / Save as / my sigs (png or jpeg format) Open your Word document and have the cursor positioned where you want to insert the image Go Insert / Picture / Select your saved file

Page 27: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 26

Appendix 6: How to order services to support your NPQ qualification

NPQonline offers the following services to support you during your NPQ programme. These are in addition

to the elements of the programme your provider offers, and are designed to supplement but not replace

those elements. Your provider is always your first port of call for any additional support.

These services are available to participants who are working with any provider.

Telephone advice call | Pre-assessment check | Coaching | Mentoring |

Pre-project proposal feedback | 360 diagnostic

To access and pay for any of these services, go to https://www.neonlearning.com/ and select Menu, then

Checking services or Telephone advice, coaching and mentoring service.

On the next page, scroll down to the service you want, and select View more info

Page 28: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 27

Select the format and Add to basket. Select Checkout.

Complete your details, and select Next

On the next page, add a Voucher code if you have one, otherwise leave blank. Check the box to say you have

read the Terms and Conditions and select Pay now

Page 29: NPQEL Final Assessment Handbook for Participants

(December 2019)

© NPQonline 28

Select your payment method and add your payment details.

Following successful payment, NPQonline will be in touch soon.

They will arrange direct contact with an assessor who will carry out the service you have purchased.

Please note that that assessor will not then be able to carry out your final assessment.

www.neonlearning.com

The use of these services does not guarantee success at final assessment and NPQonline, NEON Learning or NEON

Create cannot be held liable for any financial loss.