November 3 2014 Complete Agenda

8/10/2019 November 3 2014 Complete Agenda

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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, NOVEMBER 3, 2014

3 APPROVAL OF MINUTES

A. Regular Session #18 dated October 20, 2014

B. Work Session dated October 28, 2014


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4 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

A. Proclamation Recognizing November 11, 2014, as

Poppy Day


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OCEAN CITY POPPY DAY NOVEMBER 11, 2014

America is the land of freedom, preserved and protected

willingly and freely by citizen soldiers; and

WHEREAS, Millions who have answered the call to arms have died on thefield of battle; and

WHEREAS, A nation at peace must be reminded of the price of war andthe debt owed those who have died in war; and

WHEREAS, The red poppy has been designated as a symbol of sacrifice of

lives in all wars; and

WHEREAS, The American Legion Auxiliary has pledged to remindAmerica annually of this debt through the distribution of the memorialflower.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of OceanCity, Maryland, do hereby proclaim November 11, 2014 as POPPY DAY inOcean City and ask that all citizens pay tribute to those who have made the

ultimate sacrifice in the name of freedom by wearing the Memorial Poppythis month.

IN WITNESS WHEREOF, I have hereunto set my hand and caused theGreat Seal of the Town of Ocean City, Maryland to be affixed this 3rdday ofNovember in the year of our Lord Two Thousand and fourteen.

___________________________RICHARD W. MEEHANMayor


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COUNCIL

B. Standing Committee Report Recreation and Parks

Commission


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1

Recreation and Parks Commission

Meeting MinutesOctober 28, 2014

1. Call to Order: The meeting was called to order at 4:00 p.m. atNorthside Park. Present were Joe Mitrecic, Dennis Dare, David

Recor, Calvin Ginnavan, Frank Miller and Susan Petito. NormaSimmons was also in attendance.

2. Approval of Minutes: The minutes of the September 30thmeetingwere approved as submitted

3. Update on Sunset Park: Calvin presented a proposal of $12,500.00 toinstall the hardscapes and upgrades requested to improve Sunset Park.The existing concrete seating areas will remain in place. An additional

$500.00 will be needed to modify the irrigation system to supportthese upgrades. Councilman Mitrecic and Councilman Dare approvedtaking the $13,000.00 request to Council.

4. Update on Fitness Area Fencing and Security Camera: Susan reportedthat the fencing is now complete and Calvin showed photos of thefinished work to the Commission. A pool latch was installed at aheight of 54 to enter the area. The public loves the new look andthanked the Parks staff for installing it. Susan reported that securitycameras have not been installed and that she has met with I.T. to

discuss the options. Councilman Dare feels that the entire parkcomplex would greatly benefit from having security cameras. As it isnot a budgeted item, Councilman Mitrecic requested that this project

be considered in the budget process.

5. Wifi In the Park: Susan reported that we are investigating puttingWiFi park wide but it would be very expensive. Another optionwould be to put it in designated areas in the complex. Susan will

pursue with I.T.

6. Coca-Cola Campaign: Susan reported that the Coca-Cola Facebookcampaign held at Sunfest 2014 proved to be very successful andresulted in a huge number of likes for our Special Events page. Wewill support more campaigns like this in the future.

7. The Commission moved to Closed Session at 4:18p.m.


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8. Adjournment: Susan thanked Councilman Mitrecic for his service asthis was his last meeting. The meeting adjourned at 4:55 p.m.

9. The next meeting is scheduled for November 12 at 4:00p.m. atNorthside Park.

P:Susan/Rec & Parks Commission Meeting 10-28-2014


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COUNCIL

C. Standing Committee Draft Agendas


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Ocean City, Maryland

Police Commission

Agenda

Monday, November 10, 2014 9:00 a.m.

PSB Building, 6501 Coastal Highway

1.

Call to Order

2.

Chiefs Update on October Crime Statistics

3.

CEW/Taser Update

4.

Other Business

5.

Adjourn


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Tourism

Commission

Meeting

Agenda

Monday,

November

10,

3

p.m.

Room214,ConventionCenter

1) Approvalofminutes:September8,2014

2) FishinOCproposalScottLenox

3)Organizationalreports

ChamberofCommerce

EconomicDevelopmentCommittee

HMRA

OCDCMDTourismDevelopmentBoard

Dept.ofTourism

ConventionCenter

SpecialEvents


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OCEAN CITY, MARYLAND

RECREATION & PARKS COMMISSIONWednesday, November 12, 2014

4:00 P.M.

Northside Park Community Room

DRAFT AGENDA

1. Call to Order

2. Introduction of new Commission Members

3. Approval of Minutes for October 28, 2014 meeting

4. Review of New Private Event Application(s)

5. Program Report

6. Other Business

7.

Closed Session

8. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 11/12/14


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5. CONSENT AGENDA

A.

Private Event Approval Request for Jingle Bell Fun

Run December 7, 2014


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Ocean City Special Events Private Events

Name of Event: Jingle Bell Fun Run New Event: No

Date of Event: Sunday, December 7, 2014

Date Application Received: October 8, 2013 Application Fee Paid: No

Date Returned from All Departments:October 22, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

This would be a running event in conjunction with Winterfest of Lights. The event is also requestingparticipants bring a gift for Toys for Tots.

The event would take place from 5 pm to 7 pm.

Breakdown of the event would immediately follow completion of the race.

The event organizers request two (2) police officers for the racecourse: one (1) to lead and one (1) to followthe race.

The racecourse would be on Jamaica Avenue, the bike path at Northside Park, through the back of theMontego Bay Shopping Center and in the Montego Bay Community.

The event organizers request 50 cones from Public Works.

Comments from Department Representatives:

PUBLIC WORKS If approved, organizer must pick up 50 traffic cones from Public Works and returnfollowing the event.

RISK MANAGEMENT Insurance Certificate must be obtained prior to the event.

REC & PARKS Delay the start of the Winterfest trams for a half hour (start at 6 pm) and advertise thisinformation. Bring in staff to set up and manage the Winterfest event about an hour earlier than usuallyscheduled. Provide access to the Winterfest tent for runners use. Turn on festival lights. Be on site toprotect interest of facility and Winterfest event. Cost of staff (2 full-time, 6 Winterfest staff, Santa andParks) estimated at $220. The biggest concern, from a safety perspective, is the curb heading into MontegoBay parking lot was perceived as a trip hazard. The curb was lighted and well-marked, but still presented achallenge to some. There is now a curb cut in that location, so hope that particular concern will not repeat.As this is an evening run, suggest the applicant take heed to light the course as necessary. The applicant

purchases tickets for the runners and includes it as part of their entry fees. Runners families purchase theirown tickets so there really are no free rides. Applicant must take responsibility for the safety of thecourse. Applicant must make arrangements with the hot chocolate vendor. Approval from Montego BayShopping Center must be obtained to use their rear parking lot as that is not City property. Requestassistance from the Tourism and Communication Departments to let people know of the tram delay on therun date. Overall, a nice addition to the Winterfest event, and a unique running opportunity for the healthminded community.

OCPD Detail two (2) officers from shift to assist with traffic control as requested.

EMERGENCY SERVICES, TRANSPORTATION, FIRE MARSHAL, TOURISM, OCBP, OCCC No comments, concerns or costs.

Date on Council Agenda:November 3, 2014

Event Approved or Denied:

Other:


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Page 1 of 9

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLEAPPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125thStreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

Al l questions on the application must be ful ly answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-r efundable application fee must accompany this document.

$100.00 For-Profi t Promoters and $25 Non-Prof it Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________

2. IS THIS A NEW EVENT? ______________________________________________

3. DATE(S) OF EVENT Sunday December 7/2014

4. STARTING & ENDING TIMES OF EVENT: _______________________________

2ndAnnual Jin le Belln Fun Run

No

5 m 7 m


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OC Trirunning, is requesting to use the path around the Rec Center for the funRun/Walk. We are asking that walkers and runners bring a gift for Toys for Tots duringregistration before the run. The run/walk will start and finish will be At the end ofJamaica Ave. and 127thStreet. From there the runners will be guided through the groundsdept for the rec center and onto the bike path. They will make one full loop and then back

through the grounds / Maintenance dept. The runners/walkers. They will continue behindMontego Bay shopping center. They will make a left out af back parking lot and continuefor a mile to the turn around . They will then head back into the park and do 1 moreloop and finish on Jamaica Ave. The runners /walker will get a T-shirt, Hot Choc,Cookies, and other refreshments. We are also going to be giving Red and Green glow inthe dark necklace that they are required to have on during the event. Also included if yousign up for the event is free a train ride through the park . Just for that night. We will giveout awards after the run is over.

_______________________________________________________________________________________________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? Registration Tent________________________________________________________________________________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________

_____N/A___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


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____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? $28. feeIF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Portion of the proceeds go to The Ocean City Rec Dept.

30.DESCRIBE EVENT PRIZES/AWARDS: Awards to top male and females in agegroups.

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to

the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _YesPlease forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? __NO______ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private

Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

150 to 200

N/A

N/A

N/A

N/A


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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________

____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):

We are requesting 50 traffic cones for the course. We also would like 2 police officers forthe course.

__41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYTO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private Events

Coordinator once you receive it.

42. For parade organi zers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in area

N/A

Ocean Cit Half Marathon, Makin Strides Cancer run, 5 Mile Boardwalk


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Page 7 of 9

provided below.):

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

I NSURANCE CERTIF ICATE AND ADDENDUM :

____________INCLUDED WITH APPLICATION

_///__________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT D ISCLOSURE:

The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

.

Do to the nature and time frame of this event , we feel it is something that everyone will

enjoy from Children to Adults. A family Holiday fun Run under the lights in Ocean City.

We are requesting that the tram ride through the lights to be delayed for a additional halfhour. This gives us plenty of time to clear the course of all runners and walkers. Withtheir registration, all participants get a ticket to ride on the tram through the lights with

their family .

/


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Page 8 of 9

++The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may

provide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________

LOCAL ORDINANCE DISCLOSURE AND COMPLI ANCE

The applicant agrees to comply with the provisions of al l applicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code which

expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with al lprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE:

Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


MANDATED CHANGES/CANCELLATI ON

Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

Chris klebe 10/10/2014

Chris Klebe 9/15/2013




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Page 9 of 9


PRIVATE EVENT APPLI CATION COMPLIANCE REQUIREMENT

The applicant for the private event described in this application agrees to follow

guidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE___________________________DATE_______________Chris Klebe 10/10/2014


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5. CONSENT AGENDA

B.

Private Event Approval Request for Mitchell/Steiner

Wedding on the Boardwalk February 14, 2015


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TOWN OF

T h e W h i t e M a r l i n C ap i t a l o f t h e

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: Mitchell/Steiner Wedding CeremonyDATE: October 28, 2014

ISSUE(S): Boardwalk wedding ceremony

SUMMARY: Lauren Mitchell and Nick Steiner request approval to hold their

wedding on the Boardwalk on Saturday, February 14, 2015 from

4:00-5:00 pm.

The wedding will take place on the south end of the Boardwalk,

in front of Harrisons Harbor Watch, facing the Inlet, with 100guests seated on the benches located there. They may bring in

additional seating and decorations as well as a small PA system.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to

this event.

RECOMMENDATION: Approve event as requested.

1st

Class Resort and Tourist Destination

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed.

ATTACHMENT(S): 1) February 2015 Calendar

2) Cover Sheet

3) Private Event Application

Agenda Item # 5B

Council Meeting November 3, 2014


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FEBRUARY 2015Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7

8 9 10 11 12 13 14

PEMitchell/SteinerWedding -TENTATIVE

15 16 17 18 19 20 21

22 23 24 25 26 27 28


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6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

A. Report from Independent Auditor presented by Graylin

Smith, SB & Company, LLC


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d


THRU: David L. Recor, ICMA-CM, City ManagerFROM: Martha J. Bennett, CPA, Finance Administrator

RE: Audit Opinion of the FY2014 Comprehensive Annual Financial Report (CAFR)DATE: October 29, 2014

ISSUE(S): Report from independent auditors of S B & Company, LLC

SUMMARY: Graylin Smith, partner of S B & Company, will report on the

financial statements audit for fiscal year ended June 30, 2014, and

regulatory requirements and standards for local government audits

FISCAL IMPACT: Not applicable

RECOMMENDATION: Not applicable

Financially Sound Government

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Martha J. Bennett, CPA, Finance Administrator

COORDINATED WITH: Not applicable

ATTACHMENT(S): Auditor opinion letter

Agenda Item # 6A



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200 International Circle Suite 5500 Hunt Valley Maryland 21030P 410-584-0060 F 410-584-0061

REPORT OF INDEPENDENT PUBLIC ACCOUNTANTS

The Honorable Mayor

And Town Council of the Town of Ocean City, Maryland

Report on the Financial Statements

We have audited the accompanying financial statements of the governmental activities, the business-type activities,

each major fund, and the aggregate remaining fund information of the Town of Ocean City, Maryland (the Town) as

of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively

comprise the Towns basic financial statements as listed in the table of contents.

Managements Responsibility for the Financial Statements

The Towns management is responsible for the preparation and fair presentation of these financial statements inaccordance with accounting principles generally accepted in the United States of America; this includes the design,

implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial

statements that are free from material misstatement, whether due to fraud or error.

Auditors Responsibility

Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in

accordance with auditing standards generally accepted in the United States of America. Those standards require that

we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from

material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial

statements. The procedures selected depend on the auditors judgment, including the assessment of the risks ofmaterial misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,

the auditor considers internal control relevant to the entitys preparation and fair presentation of the financialstatements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of

expressing an opinion on the effectiveness of the entitys internal control. Accordingly, we express no such opinion.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of

significant accounting estimates made by management, as well as evaluating the overall presentation of the financial

statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit

opinion.

Opinions

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective

financial position of the governmental activities, the business-type activities, each major fund, and the aggregate

remaining fund information, of the Town of Ocean City, Maryland, as of June 30, 2014, and the respective changes

in financial position and, where applicable, cash flows thereof and the respective budgetary comparison for the

general fund for the year then ended in accordance with accounting principles generally accepted in the United

States of America.


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Other Matters

Required Supplementary Information

Accounting principles generally accepted in the United States of America require that the managements discussionand analysis, the schedule of changes in pension fund net pension liability and related ratios, the schedule of funding

progress OPEB Trust Fund, and schedules of employer contributions be presented to supplement the basicfinancial statements. Such information, although not a part of the basic financial statements, is required by the

Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for

placing the basic financial statements in an appropriate operational, economic, or historical context. We have

applied certain limited procedures to the required supplementary information in accordance with auditing standards

generally accepted in the United States of America, which consisted of inquiries of management about the methods

of preparing the information and comparing the information for consistency with managements responses to ourinquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial

statements. We do not express an opinion or provide any assurance on the information because the limitedprocedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Information

Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise

the Towns basic financial statements. The accompanying introductory section, combining and individual fundstatements and schedules and statistical section are presented for purposes of additional analysis and are not a

required part of the basic financial statements.

The accompanying combining and individual fund statements and schedules are the responsibility of management

and was derived from and relates directly to the underlying accounting and other records used to prepare the basic

financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic

financial statements and certain additional procedures, including comparing and reconciling such informationdirectly to the underlying accounting and other records used to prepare the basic financial statements or to the basic

financial statements themselves, and other additional procedures in accordance with auditing standards generally

accepted in the United States of America. In our opinion, the accompanying combining and individual fund

statements and schedules are fairly stated in all material respects in relation to the basic financial statements as a

whole.

The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of

the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.

Hunt Valley, Maryland

October 6, 2014


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6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

B. FY2014 Comprehensive Annual Financial Report

presented by Finance Administrator


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d


THRU: David L. Recor, ICMA-CM, City ManagerFROM: Martha J. Bennett, CPA, Finance Administrator

RE: FY2014 Comprehensive Annual Financial Report (CAFR)DATE: October 29, 2014

ISSUE(S): Comprehensive Annual Financial Report and Report to Citizens

SUMMARY: Presentation of the CAFR and Report to Citizens for year ended

June 30, 2014, as prepared by the Finance Department.

The Report to Citizens is a summary of the CAFR that is mailed to

Ocean City property owners. This year the report is combined with

the Fall Newsletter.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Not applicable

Financially Sound Government

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Martha J. Bennett, CPA, Finance Administrator

COORDINATED WITH: SB & Company, LLC

ATTACHMENT(S): 1) FY14 Comprehensive Annual Financial Report available onFinance website: www.oceancitymd.gov/Finance

2) Report to Citizens combined with Fall Newsletter

Agenda Item # 6B



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Communications

Fire Marshal

Departments Featured


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Where the Money Comes From- Governmental Funds -

Charges forservices

18%

Capital/Operatinggrants and

contributions8%

Property taxes

53%

Other taxes20%

Other1%


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Where the Money Comes From

38

39

40

41

42

43

44

45

46

47

48

49

2009 2010 2011 2012 2013 2014

Millions

Property Taxes$5.5 Million Less in 2014 than in 2009


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Where the Money GoesGovernmental Activities


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General FundBudget to Actual Comparison

Budget Actual Variance

$ 78,794,391 $ 79,499,537 705,146

Less expenses ( 76,101,699) (74,651,088) 1,450,611

Other financing uses (5,053,349) (4,955,312) 98,037

Change in Fund

Balance

(2,360,657) $ (106,863) 2,253,794


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Unassigned Fund BalanceAs Percentage of Expenditures

General Fund: 18.2%$13,602,038

Strong > 8%

Adequate 2% - 8%

Low < 2%


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Utilities and Business Services

2014 Revenue and Expenses


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Where We Stood at June 30, 2014Assets and Liabilities

Cash & other assets Capital assets

Total assets

Deferred Outflows of Resources

Bonds and debts

Other liabilities

Total liabilities

$ 66,414,186206,935,270

$273,349,456

$ 550,754

$ 94,683,811

17,748,012

$112,431,823


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Where We Stood at June 30, 2013

Net Position of $ 161,468,387

Invested in capital assets,net of debt

Restricted purpose

Unrestricted:GovernmentalBusiness-type

$ 127,785,086

6,387,857

13,700,80213,594,642

$ 161,468,387


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Financial Management PracticesRapid Debt Retirement General Fund

$45,456,039 Balance at June 30

0

12

3

4

5

6

Millions

Principal Interest


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Financial Management Practices PensionTown Adopted GASB 67 in FY14 which requires use of

Entry age normal actuarial method

Employees Contribute 1/3 of Pension Cost

Plans had 15.77% & 14.96% investment return

Council adopted funding policy using closed 10-yearamortization period

Funded Ratio: General Employees Pension 85.66%

Public Safety Employees Pension 85.49%

Wastewater Employees Pension 127.0%

Unfunded actuarial liability = $17.2 million


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Other Post Employment Benefit Trust Fund

Funds Retiree Health Benefits

Created in 2009 43.4% Funded

Unfunded Liability of $27 million

Being funded over 25 years


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Presented by:

Martha Bennett, CPA, CGFM, CGFM

Finance Administrator

Town of Ocean City

Finance Department

Thank-you


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With the opening of the Ocean City Art League Center in 2013 and current constructi

of the Performing Arts Center at the Roland E. Powell Convention Center, Ocean City h

greatly enhanced cultural and entertainment opportunities for both residents and visito

Always a vibrant resort, Ocean City is also an attractive and lively year-round resident

community. Events such as the El Galen Andaluca featured in this report and town an

non-profit sponsored activities stimulate the local economy, but also enrich the lives

participants.

This report summarizes the Town of Ocean Citys finances showing how your tax dolla

and service fees were used in the fiscal year ending June 30, 2014 and what we have a

owe at year end. Our goal is to communicate the results of financial operations in a repo

that is straightforward and easy to read. The information presented in this report w

taken from the Town of Ocean City Comprehensive Annual Financial Report for the ye

ended June 30, 2014, (the CAFR), which was prepared by the Finance Department. T

financial statements in the CAFR, audited by SB & Company, LLC, give much mo

detail and disclosures and are prepared in a way that is accepted by the Governmen

Accounting Standards Board. We invite you to read the CAFR that is available on t

Towns website, www.oceancitymd.gov, or you may get a copy by contacting the Finan

Department at 410-289-8858.

To the Citizens of Ocean City, Maryland,

REPORTTOCITIZENS

MAYOR

Richard W. Meehan

CITY COUNCIL

Lloyd Martin, President

Mary P. Knight, Secretary

H. Brent Ashley

Douglas S. Cymek

Dennis W. Dare

Joseph M. Mitrecic

Margaret L. Pillas

CITY MANAGER

David L. Recor, ICMA-CM

FINANCE ADMINISTRATOR

Martha J. Bennett, CPA

Town of Ocean City, Maryland

For Fiscal Year Ended June 30, 2014

El Galen Andaluca sails out of the Ocean City inlet after spending over ten days docked in the City,photo by Robyn Phillips http://robynphillipsphotography.smugmug.com/

NEW: To keep the residents andproperty owners of Ocean City betterinformed, the Town of Ocean City hasadded a Fall Newsletter in correlationwith the Report to Citizens. The new

publication can be found on page 9.


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To offset the effects of the national

recession on the tourism industry,

the Town increased the advertising

and promotional budget each

year since 2009, increasing from

$3.7 million in 2009 to $6.3million in 2014. The successful

campaign included the use of social

media, Facebook and Twitter, and

television ads featuring Rodney,

the Lifeguard and Vacation

Days to promote the resort. For

the year ended June 30, 2014, room

sales were 3.54% above the prior

year and food and beverage sales

were up 4.13%. Over the past fiveyears, room sales have increased an

average of 4.27% per year.

There were 1,564 construction

permits issued in 2014, compared

to 1,660 in 2013. However, the

estimated value of construction in

2014 was $51,755,670 compared

to $36,287,285 in 2013. Several

development projects were started

in 2014 including two large hotels,

the La Quinta Inn & Suites at 32nd

Street and The View at 57thStreet.

THE ECONOMY

BOARDWALKCOMFORTSTATION& STAGE

The newly constructed boardwalk

comfort station and entertainment

stage is located at Caroline Street and

the boardwalk. The new building

incorporates green technology such as high

efficiency lighting and a unique system

that uses a combination of chimneys

and underground pipes to ventilate the

building. Restroom facilities have be

expanded and are fully accessible. A

entertainment stage includes a priv

dressing room and provides a permane

location for concerts and entertainme

on the beach throughout the summ

season. The comfort station open

December 2013.

COMMUNICATIONSPrior to 1994, Police and Fire/EMS each

employed their own staff of dispatchers.

In 1994, with the opening of the

Public Safety Building at 6501 Coastal

Highway, all communications functionswere consolidated and all personnel were

brought together into one department.

Since then, this department has

developed into a division within the

Department of Emergency Services

and has experienced technological, and

educational advancements. Though

never seen, Communications is an

intricate part of the overall safety of

individuals as well as the protection of

life and property.

MAJOR INITIATIVES ANDDEPARTMENTAL ACTIVITIES


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COMMUNICATIONS(CONTINUED)

FIREMARSHAL

Extensive training is required for each

Communication Operator which consists

of classroom and hands-on training.

They are required to attend an Emergency

Medical Dispatch Certification

course and a Maryland Electronic

Telecommunications Enforcement

Resource System (METERS), Criminal

Justice Information System (CJIS)

and National Crime Information

From the founding of the Ocean City

Volunteer Fire Company in 1905,

through 1964, the Ocean City Fire

Department had the responsibilities of

fire prevention and hazard mitigation. In

1964, in anticipation of building growth

and the pending annexation of portions

of what is now north Ocean City, the

Council enacted Ordinance 124, which

established three key foundations of fire

protection for the town, still presenttoday: the Office of the Fire Marshal,

the Fire Prevention Commission and the

Ocean City Fire Prevention Code.

The Fire Marshals mission is the

preservation of life and the protection

of property from fire, explosion and

other associated emergency conditions

in an effort to make the town virtually

fire-free, accomplished through the

development and implementation ofproactive programs and services in the

areas of investigations, public education,

inspections and regulation. The overall

goal is focused on the prevention of death,

injury and property loss to the residents

and visitors to the Town of Ocean City.

After 2001, the Fire Marshals bomb squad

was identified as the primary response

agency for terrorist incidents involving

Chemical, Biological, Radiological,

Center (NCIC) Basic Assess Training

class. During their employment, they

must maintain all certifications and

licensures required by the Division

and are scheduled for training classes

pertinent to public safety dispatching,

emergency management and crisis

communications. They are also required

to attend at least twenty-four hours of

in-service training each year through

Nuclear and Explosive (CBRNE) threats.

The Fire Marshals work closely with the

Worcester County Fire Marshals Office

for CBRNE incidents. As a bomb squad

member they are certified by the FBI

and train and assist state, regional andfederal agencies with responsibilities in

improvised explosive device response

and mitigation. In addition to the

Town of Ocean Citys contributions,

the Fire Marshals Office has received

equipment funding from Homeland

Security Grant programs for items such

as: the robot, bomb suits, rigging kits,

containment vessel, and several of the

vehicles. Additionally, after their initial

certification as bomb technicians, the FBI

Emergency Management Exercises, a

in-service training classes sponsored

the Police Department. At any giv

time they are able to operate emergen

and non-emergency telephones, radi

radio consoles, alphanumeric pagin

communications recording equipme

TTY, City Property Alarm Monitorin

camera monitoring and departmen

computer aided dispatch.

fully funds their recertification proc

which occurs every-3 years.

The Fire Marshals Office has numero

programs focused on proactive f

prevention measures. Some of thprograms are: sprinkler protection

common areas in high-rise structures a

multi-unit structures, fire code upda

for assembly structures, restructuring

support residential building inspectio

certified bomb squad by the FBI, t

Quality Assurance Program as well

other smaller programs and code revisio

aimed at fire prevention and support

of the residents and business owners

the Town of Ocean City.

Bomb squad responds to a call for a suspicious package


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Property Taxes53%

Charges for Services18%

Other1%

Other Taxes20%

Capital/OperatingGrants and Contributions

8%

FINANCIAL INFORMATION

GOVERNMENTALACTIVITIES

Governmental activities such as police and public safety, solid waste collection, and community services are generally supported

taxes and revenues shared from the federal government, State of Maryland and Worcester County as the fees collected for each activ

do not generally cover all expenses.

W M C F W M G2014 2013 2014 2013

REVENUES EXPENSES

Program Revenues: General government $ 1,314,758 $ 1,118,60Charges for current services $ 14,238,098 $ 13,843,347 Public safety 36,112,813 34,030,23

Operating grants and contributions 3,432,044 3,223,755 General public works and beach 6,329,540 5,315,57

Capital grants and contributions 105,000 551,735 Sanitation and waste removal 6,230,810 6,034,14

General revenues: Highways and streets 7,787,410 7,157,00

Property taxes 42,199,671 41,425,378 Economic development - Tourism 7,998,815 8,055,35

Other taxes 16,042,019 15,069,904 Recreation and culture 7,654,518 7,685,11

Grants and contributions not Interest on long-term debt 1,462,237 1,640,58

restricted to specific programs 3,055,727 2,827,684 Total expenses 74,890,901 71,036,61

Other revenue 865,918 462,672 Increase in net assets before transfers 5,047,576 6,367,85

Total revenues $ 79,938,477 $ 77,404,475 Transfers to other funds (3,363,267) (3,480,205

Increase in net assets $ 1,684,309 $ 2,887,65

GOVERNMENTALACTIVITIES-REVENUESBYSOURCE

The financial information in this report distinguishes functions of the Town that are principally supported by taxes and intergovernmenta

revenues,governmental activities,from other functions that are intended to cover their costs primarily from user fees and charges and are utilitie

and business services.The governmental activities of the Town include general government, public safety, general public works and beach

sanitation and waste removal, highways and streets, economic development, recreation and culture, and construction of capital assets. Th

utilities and business services of the Town include water, wastewater, the Roland E. Powell Convention Center, transportation, the Ocean Cit

Municipal Airport and Eagles Landing Golf Course.


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UNASSIGNEDFUNDBALANCE

The following graph

indicates the service

fees and expenses of

governmental activities

which shows the

extent in which the

governmental functionsproduce revenues to

their program costs.

Expenses not covered by

direct program revenues

and fees are covered

primarily by taxes,

licenses, and state and

county-shared revenues.

Program revenues and

fees covered 23.9% of

governmental expensesin FY-2014.

The Towns overall financial position improved in 2014, increasing $8,436,618 or 5.5% above 2013. The increase was primarily d

to receipt of state and federal grants. There were gains in business-type activities of ($3,389,042) before transfers of $3,363,267 fro

the general fund resulting in an increase in net position of $6,752,309. In governmental activities there was an increase of $1,684,3

in net position. Total revenues in 2014 increased 6.8% or $7,603,313 from 2013, while expenses increased $3,887,043 or 3.7%.

Public Safety is the largest governmental function with expenses of $36,112,813 in 2014, a 6.12% increase from 2013, primardue to a decrease in cost for pension and retiree health contributions. It is comprised of the police department, $21,878,10

60.6%; emergency medical services, $589,795, 22.2%; communications, $1,611,215, 4.5%; fire department, $1,908,521, 5.3%; f

marshal, $1,124,186, 3.1%; construction inspection, $598,682, 1.7%; emergency management, $589,795, 1.6%; and electroni

$370,360, 1%. With 24-hour operations, 213 of the Towns 531 full-time employees work in public safety. An additional 1

employees are hired in the summer season.

WHAT IS FUND BALANCE?Fund balance is the difference betwe

assets and liabilities for governmen

funds and is a key measure of financ

health. The Town of Ocean Csubdivides fund balance into Restrict

Committed, Assigned, and Unassign

portions. The restricted and committ

portions represent set-asides for existi

obligations. The unassigned port

represents set-asides for future purpos

and is available for emergencies. Th

of the unassigned as the savings accou

of the fund. It is the Towns policy

have a minimum of 15% of expenses

unassigned fund balance. At June

2014, the percentage was 18.2%.


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BUSINESS-TYPEACTIVITIES-REVENUESBYSOURCE

UTILITIESANDBUSINESSSERVICESThe Town operates two utilities and four businesses and accounts for their activities similar to businesses in the private sect

Operating revenues and expenses result from providing services and delivering goods. The Water Fund operates the water treatme

plants and distribution system; the Wastewater Fund operates the sewage treatment plant, pumping stations and collection syste

the Convention Center Fund accounts for the activities of the Roland E. Powell Convention Center; the Transportation Fu

accounts for the operations of the Towns bus system and boardwalk trams; and the Airport Fund and Golf Course Fund accou

for the operations of the Ocean City Municipal Airport and Eagles Landing Golf Course. Fees and service charges are 68% of

revenues.

Operating Grants& Contributions

9%

Capital Grants& Contributions

15%Charges for Services

68%

Transfers In8%

The following graph indicates

the portion of expenses that

are covered by service charges

to customers for business-

type activities. In water,

wastewater, and golf funds,

service charges or reserves

cover all costs. The operations

of the transportation, airport,and convention center

recovered 46.6% of expenses

from user charges.


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WHY SELL BONDS?By selling tax exempt bonds, the Town obta

financing at a low interest rate and spreads

cost of the project over many years instead

adding the total cost to your tax bill in one y

UTILITIESANDBUSINESSSERVICES 2014 2013

Where the Money Comes From:

Charges for current services $ 28,624,075 $ 27,936,713

Operating grants and contributions 3,593,254 3,627,269

Capital grants and contributions 6,501,328 1,988,370

Other revenue 49,366 146,360

Total revenues 38,768,023 33,698,712

Where the Money Goes:Water 6,251,720 6,428,575

Airport 1,615,099 1,906,293

Wastewater 11,966,765 11,710,740

Convention Center 5,438,689 5,221,549

Transportation 8,036,903 8,007,909

Golf Course 2,069,805 2,071,155

Total expenses 35,378,981 35,346,221

Increase (decrease) in net assets before transfers 3,389,042 (1,647,509)

Transfers 3,363,267 3,480,205

Increase in net assets $ 6,752,309 $ 1,832,696

WHATWEOWEThe Town borrows most of the money that it spends for major capital improvements by selling general obligation bonds or from loa

that do not require collateral. The Towns bonds have interest rates from .2% to 5% and are paid from 10 to 20 years. At the end of 20

the Town owed $94,683,809 in debt. $49,227,772 of the debt, or 52%, will be paid from service fees from business-type activities a

the tax on food and beverages. At June 30, 2014, there was $6,387,857 reserved from food tax receipts to pay principal and intere

on bonds for the convention center included in the above amount. The remaining

$45,456,037 in debt will be paid from general tax revenues.

The Town has several pension plans that its employees participate in and has made a

commitment to the employees to fund their future pensions. At June 30, 2014, the

plans had an actuarial value of assets of $101,993,880 and an actuarial accrued liability

of $119,186,275. This means that $17,192,395 still needs to be contributed to the plans. Employees contribute 5-8% of their paythe plans and the Town plans to fund its portion of the liability over the next ten years. The Town had assets of $20,986,696 to fun

retiree health benefits and an actuarial liability of $46,079,000. The unfunded actuarial liability is being funded over twenty-five year

WHEREWESTOODONJUNE30, 2014The Towns statement of net positions provides a snapshot of where we stood financially on June 30th, 2014, the last day of th

fiscal year. Net position represents the Towns spendable resources and ownership (equity) in the assets that make up the Town

land, infrastructure, and buildings.

Governmental Activities Business-type Activities Total Primary Government %

2014 2013 2014 2013 2014 2013 Change

Current and other assets $35,244,048 $38,536,189 $31,170,138 $24,715,478 $66,414,186 $63,251,667 5.0%

Capital assets 94,687,042 88,696,464 112,248,228 107,245,192 206,935,270 195,941,656 5.6 Total assets 129,931,090 127,232,653 143,418,366 131,960,670 273,349,456 259,193,323 5.5

Deferred Outflows of Resources 118,622 135,520 432,132 517,090 550,754 652,610 -15.6

Long-term liabilities outstanding 48,465,330 48,737,265 49,227,772 43,860,933 97,693,102 92,598,198 5.5

Other liabilities 10,418,686 9,149,521 4,320,035 5,066,445 14,738,721 14,215,966 3.7

Total liabilities 58,884,016 57,886,786 53,547,807 48,927,378 112,431,823 106,814,164 5.3

Net position:

Invested in capital assets, net of debt 57,349,894 53,768,043 70,435,192 65,917,836 127,785,086 119,685,879 6.8

Restricted 115,000 165,000 6,272,857 7,474,542 6,387,857 7,639,542 -16.4

Unrestricted 13,700,802 15,548,344 13,594,642 10,158,004 27,295,444 25,706,348 6.2

Total net position $71,165,696 $69,481,387 $90,302,691 $83,550,382 $161,468,387 $153,031,769 5.5%


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Would you like your utility bill sent to your email address?

If so, please email the following to: [email protected]

Account Number Name

Phone Number Email Address

Please indicate if you would like email only or email and printed bill.

Visit our website to check your utility

and tax account balances or to pay

these bills online.

www.oceancitymd.gov

OPERATINGINFORMATIONFOR2014General Information: Fire and Emergency Services: Year-round residents 7,092 Fire responses 1,262

Registered voters 5,267 Ambulance responses 4,157 Average summer population 253,561 Fire Safety inspections/re-inspection 2,423General Government: Fire investigations 98 Construction permits issued 1,564 Volunteer Firemen, Life Honor, Gold Badge 235 Value of construction $51,755,670 Classified Emergency MedicalSolid Waste Technicians/Fighters 44 Trash processed (tons) 33,895 Seasonal Emergency Medical Technicians 67 Trash recycled (tons) 189 Public Safety Police:

Wastewater: Total arrests 2,921 Daily treatment capacity (gallons) 5,445,000 Parking violations 10,460 Summer treatment average (gallons) 9,603,000 Classified officers 105 Plants daily capacity (gallons) 18,000,000 Seasonal officers 100

Water: Tourism and Recreation:

Daily average consumption (gallons) 4,637,616 Seasonal Beach Patrol Personnel 190 Plants daily capacity (gallons) 18,000,00

El Galen Andaluca, a replica of a Spanish Galleon from the 16 th

century of the New Spain and of Tierra Firme, sailed into Ocean City

as part of the Tall Ship exhibit sponsored by National Air, Sea and Space

Foundation in August 2013. In the 16thcentury, this type of ship was

used for trading with various ports in America and Asia.

Galleons were originally constructed of oak, pine and various hardwoods

for the hull and decking and required hundreds of expert tradesman

working day and night to complete and were used mainly for importing

and exporting goods. Harsh conditions on board coupled with long

periods of time at sea, led to most of the crew perishing. It was due to

this reality that advanced rigging systems were developed so that it could

be sailed with a skeleton crew.

El Galen Andaluca was built during 2009 and 2010 by the Fundacin Nao Victoria and developed by Ignacion Fernndez at the Pun

Umbria shipyard located in Huelva, Spain. Its name refers to the land of the galleons birth, Andalusia, which is located in the south

Central Madrid. The ship is constructed of iroko wood, oak and pine fiberglass and polyester resin, cast iron, wrought iron and galvaniz

iron nails and took 16 months to complete. The sails were made in Barcelona, Spain. Usually there is a 20 member crew, however, thcan accommodate up to 30 crew members. Although it is primarily wind powered, it also has 2 400hp engines which assist durin

port arrivals and departures, during bad weather and improper wind direction. Additionally, it has 10 cannons, 4 anchors and 3 mi

of rope. El Galen Andaluca is the only galleon class vessel sailing today. The ship was featured in the recent NBC series Crossbon

which starred John Malkovich as the legendary pirate Blackbeard. During the event in Ocean City, over 14,000 people toured the vess

EL GALEN ANDALUCA SAILS INTO OCEAN CITY


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FallNewsletterTown of Ocean City, Marylan

Whats Inside:

2

3

5

6

Strategic PlanningThe Town of Ocean Citydevelops a five-yearblueprint for the future

Online ServicesOcean City is committed to

providing online servicesto our residents, businessesand property owners

An up-to-date look at theprojects we are working on

FAQs from City HallAnswers to the most commonly askedquestions

Flood MapTown of Ocean City staff are

working closely wih FEMA repre-sentatives to aid citizens...

Update from theCity Engineer

So long Summer, Hello Fall:Stay Connected, Stay Informed All Year Long

As the seasons change, many of

you will pack up your summer

residence and put away your flip

flops, fleeing the beach until the

spring. As a municipal government, its

important that we stay connected to you no

matter the season, which is why we rely on

many different communication tools to keep

you connected:

eNews Alerts: Youve Got Mail! You

can have Town of Ocean City information

delivered directly to your inbox. Visit the

eNews Alertstab on the top of the website:

www.oceancitymd.gov and sign in! You can

add your personal preferences and receive

alerts on a wide variety of subject matters,

including jobs, council meetings, council

agendas, RFPs, recreation programs, surng

notications and much more!

FM Radio Station: Program your radio to

99.5 FM! Thanks to a hazard mitigation grant

from the Maryland Emergency Management

Agency (MEMA) and the skill and dedication

of a very experienced staff, the Town of

Ocean City now has a quality channel to

provide Ocean City residents and visitors real

time information, including public service

announcements, evacuation information,

and weather and emergency alerts. Also,

our out of town property owners, we ha

a customized App for Android (Google) a

iPhone users, which can be downloaded

your App store!!

Social Media:For those

of you who use Facebook

and Twitter to get your

news, have no fear, Ocean City offers pag

for you to follow or like to keep y

informed. Visit http://oceancitymd.go

sociallinks.html for a full list.


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Update from the City Engineer:We have many exciting projects taking place throughout the Town of Ocean City, including the

beginning and completion of several buildings in our community. Here is an up-to-date look at the

projects we are working on..

OC Fire Department - Station 4The Ocean City Fire Departments Station 4, located at 129th Street and Coastal Highwis complete. The new building, recognized in the Town of Ocean Citys Capital Improveme

Plan and the Towns Strategic Plan, has been a priority for the Fire Department for years, d

to the concentration of high-rise structures and year-round residents in the north end of t

town. The new structure boasts 11,500-square-feet, increasing the capacity of the eng

bay by more than one third. In addition, the new building will provide areas for both du

crews and the departments successful live-in program. A ribbon cutting for the new stat

is planned for late October, at which time reghters will begin calling the new building hom

Ocean City ocials gathered in September for an ocial groundbreaking ceremony to begin

construction for the new Beach Patrol Headquarters. The new three-story building will be

located at the corner of Talbot Street and South Philadelphia Avenue, which is directly across

the street from its existing location. With traditional Ocean City aesthetic design, as outlined

by Ocean City Development Corporations downtown design standards, the new building

boasts 10,000 square feet of space and provides facilities for beach patrol vehicle and equip-

ment storage, training, roll call and administrative areas. In addition, the two million dollar

project holds a multi-purpose training room and an area for the Ocean City Police Depart-

ments Bicycle Unit. Completion of the new building is expected during the summer of 2015.

Construction of the new Performing Art Center, located in the Roland E. Powell Conventi

Center, is nearing an end. The 1,200 seat auditorium replaces the prior stage, the original

oor exhibit hall and a portion of the second oor ballroom. It includes two tiers of xed se

ing, dressing rooms, concession area and box oce. State-of-the-art stage equipment allo

greater exibility, allowing diverse types of performing arts to be featured in the auditorium

The rst performance to grace the stage will be The Texas Tenors who wowed crowds

Americas Got Talentand won the hearts of millions. Mark your calendars for their Christm

show on Saturday, December 13. For more information, please contact Sharon Bradford

[email protected] or 410-723-8608.

Breaking Ground for Beach Patrol

Special Projects to Note:

Performing Arts Center

The Mayor and City Council recognize that some canals throughout the City have lled in to the extent that they are no longer na

gable. On October 31, 2013, the City earmarked $500,000 to begin dredging the highest priority canals. Canal dredging is underwat Hitchens Avenue and Trimper Avenue. Crews will then move to the canal across from 48th Street at Wight Bay Condominiuand the canal just south of 52nd Street. In addition, the shallow areas near ve storm drain outfalls will be dredged as well.

Recoating of the seawall along the Boardwalk has been completed by the Department of Natural Resources. This year, the ArmCorp. of Engineers will be rebuilding the concrete cap and recoating the inlet jetty seawall. The seawalls are integral structures thhelp protect Inlet and Boardwalk properties from storm surges that pound the coast.


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News Briefs from the Department of Public Works Water Reminder: The Department ofPublic Works is reminding citizens that youshould flush your water pipes by allowingthe water to run for a few minutes whenyou return to your home or property afterbeing away for an extended period of time.Also, the bi-annual hydrant flushing (whichoccurs in the fall and spring) is scheduledto begin in late October. Residents andbusinesses are reminded that after flushingthere may be a slight discoloration of thewater. This is not harmful and will dissipateafter a short time. If you wish to clear yourpipes, run cold water for several minutesuntil the water runs clear.

St. Louis Avenue Phase III: Work hasbegun on the nal segment of the St.Louis Avenue Project, which encompassesSt. Louis Avenue from N. Division Streetnorth to 4th Street; N. Division Streetfrom St. Louis to the Bay; 1st Street from

Philadelphia to the Bay; 2nd Street fromPhiladelphia to St. Louis; and 3rd Streetfrom Philadelphia to the Bay. Road closuresare expected. For more information or forquestions or concerns, please contact thePublic Works Department at 410.520.5428.

Little Salisbury Street Improvements:Residents in the Little Salisburyneighborhood should expect streetimprovements to begin during the wintermonths. During the project, which willtake place over the next two years withthe exception of the summer months,the storm water piping system, inclusiveof catch basins, are being replaced. Inaddition, sidewalk work will be addressedin both cases of ADA compliance on H/Ccorner ramps and replacement of thoseareas that may currently be in a stateof condemnation due to cracks, unevensurfaces or surface delamination.

Also working in conjunction with the TownComcast, Verizon, and DPL will be doinsome system upgrades to their cabling ithe Little Salisbury neighborhood. This towill involve some partial sidewalk removalsdirectional boring, and excavation activities

Residents should be aware that thinfrastructure upgrades will include sequence of events such as saw cutting othe road surface, excavation for the trenccreation and pipe installation, backllinof the excavation, and then pavemenpatching of the trenched area. Upocompletion of all activities described abovewe will then commence some roadwasurface milling (as needed), some roadwasurface crack repair (as needed), sompavement fabric installation over crackesurfaces (as needed) and then a masre-pavement, via overlay, of the entirneighborhood.

Winter Schedules Holiday Information

Christmas Tree Drop O

Election Day

November 4!

Winterfest of Lights: Join Santa Claus atOcean Citys Winterfest of Lights, November20th through January 4th. Board the WinterfestExpress for a one mile journey set to musicthrough 58 acres of spectacular lights featuringthemed displays and a 50-foot Christmas tree!After your ride, warm up with a cup of hotchocolate at the Winterfest Pavilion and browse

the Yukon Cornelius Gift Shop. Santa will beavailable every evening through December 23rd.

November 20, 2014 January 4, 2015

*Special tree lighting ceremony on Thursday, November 20, beginning at 5:30 p.m. at Northside

Parks Winterfest Village at 127th Street and the bay, is free and open to the public.

Sunday through Thursday from 5:30 p.m. 9:30 p.m.Friday & Saturday 5:30 p.m. 10:30 p.m.

Admission is $5.00 for those 12 years and older,and FREE for those 11 years and younger.

Trams are handicap accessible.

The following holidays are observedby the Town of Ocean City and administrative ofces will be closed on thes

dates:

Veterans Day: November 11, 2014

Thanksgiving: November 27-28, 2014

Christmas: December 25-26, 2014

New Years: January 1, 2015

Martin Luther King, Jr. Day: January 19, 201Presidents Day: February 16, 2015

The Town of Ocean City is once again

providing a Christmas tree drop-off at the

100th Street Municipal Parking Lot. Trees

can be placed in the northeast corner

of the lot from Dec. 26-Jan. 15. Please

remove all tinsel, ornaments and non-

wooden items from the tree.

The ofce of the Mayor and four council

positions will be on the ballot during

the regular election, which will be held

November 4, 2014, in the Roland E. Powel

Convention Center. The polls will be

open from 7 a.m. to 8 p.m. Contact the

City Clerks Ofce, room 220, City Hall at

410.289.8824 for more information.

Coastal Highway Beach Bus:

October 26, 2104 April 2, 2015

Sunday-Thursday6:20 a.m. 11:35 p.m.

Every 40 minutes

11:40 p.m. 6:15 a.m.NO BUS SERVICE

Friday and Saturday6 a.m. 6 a.m.

Every 30 minutes

Solid Waste Schedule:

October 14, 2014 - May 10, 2015

RESIDENTIAL:Monday

Oceanside (75th Street to 146th Street)Bayside (75th Street to 135th Street)

TuesdayAll Areas (Inlet to 74th Street)

Bayside (136th Street to 146th Street)

COMMERCIAL:Monday/Wednesday/Friday All Areas

*No Trash Collection on Thanksgiving Day,

Christmas Day and New Years Day.


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FAQs from City HalQ: When can I ride my bike on the Boardwalk?

A: Bicycles are permitted on the boardwalk from Tuesday aft

Labor Day through Friday before Memorial Day, at any tim

(with the exception of Springfest & Sunfest). From Saturday

Memorial Day weekend through Labor Day, you may cruise t

boards between 2:00 a.m. to 11:00 a.m. of the same day.

Q: Can I bring my dog to the beach or Boardwalk?

A: Your four-legged family members can join the fun on the bea

and boardwalk between October 1 and April 30. Dogs must

kept on a leash and owners must remove any waste deposit

on public or private property. Dont forget to take your pup fo

trip to the Dog Playground , located at 94th Street and baysid

so your pet can let loose and enjoy their time in Ocean City.

Q: How do I buy tickets for Springfest/Sunfest?

A: Its EASY!! Just stop by the Roland E. Powell Convention Cent

Box Oce, Monday through Friday 9:00 a.m. to 4:00 p.m.

contact TicketMaster at 1-800-551-SEAT or www.ticketmast

com. Our die-hard fans can sign up to join the VIP Club a

be the rst to receive concert announcements, future eve

dates and complete event schedules! For more info, vis

http://oceancitymd.gov/Recreation_and_Parks/vip.html.

Q: How do I arrange for bulk pick-up?

A: If you want to get rid of household items, such as applianc

and furniture, contact Ocean Citys Solid Waste Departme

Service operates Monday through Friday from May 1 throug

September 30. From October 1 through April 30, the servi

operates on Mondays, Wednesdays and Fridays. The cost is $

for the rst item or $30 for up to three items and $5 for eac

additional item. For more information, please call 410-524-031

Q: When are the hours of operation?

A: Most of our administrative oces at City Hall are open Monda

Friday 8 a.m. until 5 p.m., with the exception of holidays.

Leaving OC?The OCPD Will Check On Your

Property for FREE!!

Problem Property?Contact the

PRESS Committee:

With many residents and businesses vacant for anxtended period of time during the winter season, resortolice offer a program to prevent burglaries, trespassingnd other crimes. The Ocean City Police Departmentsesidential Security Check Program allows residences

nd business owners to register their properties with theCPD when they are leaving the area for an extendederiod of time, in turn, leaving police to check on theroperty during their daily patrol shifts.

addition to being a wonderful crime prevention tool,esidential security checks promote proactive police-citizenteraction and encourage the sharing of vital informationbout our community. For more information, or to ll outn online registration form, visit http://oceancitymd.gov/olice/securitycheck.html or call 410.723.6610.

he Property Review and Enforcement Strategies for Safe-ousing (PRESS) Committee is a group of town ofcialsuthorized to address communitywide quality of lifesues. The group, consisting of members from the police,uilding, zoning, re marshal and nance departments,unctions as a task force designed to meet regularlynd discuss civil and criminal code violations within theommunity.

an effort to hold properties to a high standard and ensureode compliance, city agencies issue citations for various

olations, including repeated violations of overcrowding,re and life safety, noise, and other housing violations.RESS members are hopeful that addressing complaintsn a case by case basis will improve living conditions foresidents and renters. In addition, the committee aims tomprove structure and esthetics of buildings within theommunity.

he PRESS Committee encourages all communitymembers to report properties that they feel may be in

olation of a safety, building or health code. Citizensith complaints or concerns are asked to contact Blainemith, Assistant Director of Planning and Communityevelopment at 410.289.8855.

Rental Info to Know!!you rent your property to anyone at any time, the law requires

ou to obtain an Ocean City rental license and an Ocean City

oise control permit. This is to maintain the character of single

mily residential districts and assure compliance with all laws,

rdinances and regulations applicable to rental housing units

ithin the corporate limits of Ocean City. It is also the purpose

ensure safe, healthy and habitable housing conditions in rental

ousing units, to prevent deterioration of rental housing units and

encourage responsible management, maintenance and use of

ntal housing units by the inspection and licensing of these units.

pplications may be obtained at City Hall or by contacting

0.289.8833.


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Town of Ocean City works with FEMA on FIRM/FIS

Know Your Address Make it Visible

Many citizens have heard aboutthe newly proposed FloodInsurance Rate Map (FIRM)and Flood Insurance Study

(FIS) report, which have been draftedby FEMA and affect much of Ocean Cityfrom the previous flood hazard zones.During the past several months, Town ofOcean City staff has worked closely withFEMA representatives to aid citizens indetermining their current and future floodrisk and answer questions regarding theimpending changes.

The maps are still preliminary and havenot yet been officially adopted, said Ocean

K

nowing your address might seem

like something that should have

been learned in elementary school.

Unfortunately, if a visitor is in need of

medical attention or calls 911 for emergencyresponse, they often times dont know their

location and it can be quite challenging for

our personnel to try to determine where

theyre located rather than immediately send

help their way. The address, which may not

seem like a must know to visitors, can be

critical for rst responders, including re,

EMS and police, during emergency and

lifesaving response time.

Most of our visitors disregard the address

where theyre staying as soon as they

arrive, said Emergency Services Director

Joe Theobald. Once they turn off their

GPS and park their car, they are ofcially in

vacation mode, which is exactly what we

want. Unfortunately, if one of our visitors

is in need of medical attention or calls 911

City Chief Building Official, Kevin Brown.Some areas of Ocean City may now beout of the floodplain zones and may notbe required to obtain flood insurance,

however; we strongly encourage propertyowners to maintain their current floodinsurance policy.

Preliminary copies of the newly proposedmaps are available online at https://msc.fema.gov/.

The projected maps are expected to beadopted by Ocean City in May of 2015;however, the date is subject to change.For help interpreting a FIRM, or any

for emergency response, they often times

dont know their location and it can be

quite challenging for our personnel to try to

determine where they are located rather than

immediately sending help their way.Owners of rental properties are encouraged

to display a complete address, including

the name of the building, on the back of the

front door of their rental. Lastly, visitors are

encouraged to know where theyre staying.

If you are not sure of your assigned street

address or if it differs from the service

address listed at the top of your utility bill,

please call Karen Zera, GIS Coordinator for

the Town of Ocean City at 410.289.8466 oremail [email protected]. We certainly

hope our visitors never need to call us,

Theobald nished. But in the worst case, if

they need us during their trip to Ocean City,

we want to be there for them and we want to

be there fast.

question you may have relating to thnewly proposed flood maps, please feefree to contact The Chief Building OfficiaKevin Brown & Town of Ocean Cit

Building Department at 410-289-8855 oyou may also telephone the FEMA MaAssistance Center (FMAC) at 1-877-FEMAMAP (1-877-336-2627).

For additional flood hazard

protection information, visit:

http://oceancitymd.gov/Planning_

and_Zoning/fema-hazard.html and

http://oceancitymd.gov/Emergency_

Management/flood.html.

Program your

radio to 99.5 FM

Out of town property

owners, residents andvisitors can download

our APP at the APP

store on Andriod and

Apple devices.


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Put a Freeze on Winter Fires!

Winter Safety Tips from the OCFD

Town of Ocean City FindsBeauty and Benefits in Landscaping

The Ocean City Fire Department isreminding citizens that home res aremore prevalent in winter months thanany other season. Unsafe heat sources,

holiday cooking and festive decorations create agreater risk for res. The OCFC wants residents

and visitors to put a freeze on winter res bybeing mindful of the following safety tips duringthe upcoming season.

Heating: Heating equipment is one of theleading causes of home res during the wintermonths. In fact, half of all home heating resoccur in December, January, and February. Besure your heater is in good working conditionand keep all space heaters at least four feet awayfrom combustible materials.

Cooking: The holidays are upon us and nothingis more festive than a great meal with familyand friends. When cooking with a turkey fryer,

follow the manufactures instructions, never useon a wooden deck or garage, and always cookoutdoors, at least 25 ft. from buildings. Also,remember when cooking on a stove to neverleave cooking unattended and turn pan handlesinward to prevent spill injuries. Keep your ovensclean and if a re occurs, keep the door closed.

Holiday Decorations: The winter holidayseason should be a joyous time of year. However,certain types of res and injuries associatedwith holiday decorating are much more commonduring this season. Always select a fresh tree anddo not place the tree near heat sources. Use onlyUL approved holiday lights and do not connect

more than three strands or use light strands thatare damaged. Always use proper sized extentioncords and never overload circuits.

T

he Town of Ocean Citys landscaping require-ments protect, preserve and promote theaesthetic appeal, scenic beauty, character

and value of the resort community. They im-

prove the appearance of parking areas and property,as well as provide a buffer between non-compatibleland uses. Most importantly, the landscaping pro-motes public health and safety through the reduc-tion of noise pollution, storm water runoff, air pollu-tion, visual pollution and articial light glare.

Landscaping requirements have been in place since1972 and enhanced in 2003 when the Town wasincluded into Marylands Critical Area law. Rule ofthumb is one tree for every 35 of perimeter and veshrubs for every one tree, commented Gail Blazer,Environmental Engineer for the Town of Ocean City.

Carbon Monoxide: Carbon monoxide incidentsare more common during the winter months, andin residential properties. The Town of Ocean Cityrequires the installation of carbon monoxide

detectors in new and existing one and two familydwellings

November 3 2014 Complete Agenda

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