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MARDEN PARISH COUNCIL

Minutes ofthe ordinary meeting ofthe Parish Counc" held 。n

Monday 8 October 2018 at 19.30 at Marden Commu=ity Cent「e

Present: Cli「s David Bennett (Chair), Kate Ryan, Richard Paske, Geoff LIoyd, Sandra Gftyn, Pa帥ck

Mered軸, Jemy La「kham and Paula Ba汀ett (Part)"

In A競endance Parish Clerk AIison Sutton; and 3 members of the pu輔c.

1"　ApoIogies forabsen∞-Clir Robin B「ook; Ward C"r Kema Gu廿而e.

2. Declarations of inte「est - None decia「ed.

3. Res喝nation of A仙ur F「aser and details of eIection process - Notice ofVacarlC!白川闘shedl Call for

eiection ends 19 October; if election calIed for both vacancies, eIection w‖l be調n tOgethe「 in

December. CIerk lNSTRUCTED to sen(‖h訓k you cands to both re∞ntly reslgned counc紺o「s・

4. Pu馴ic Forum-

4.1. V¥lest Mercia Po"ce - No update received; a慣飢dance of PCSO JenklnS at PreVIOus meeting

NOTED.

4,2. V庇nd Counc川or葛Rep。rt in CIerk’s lnfomation Sheet NOTED. Resurfacjng in Mo「eton-On一山gg;

accidents and possl馴e works at c「oss「oads in Sutton St Nicholas; 「ePO巾ng potholes online;

redi「ection requests fo「 2 pianning applications fo「 S&A re polytunnels and biomass boiler.

4.3, Local Residents - Access fron Church Lane to v"lage dangerous, needs footpath o「 Sign “No

footway for x yards,; neW bridge to link S&A and A49 neededi need to embrace S&A expandlng,

c「oss-Parish輔ative. NOTED many items discussed or w"I be disoussed by either PC or T「afflc

Management Group. Cierk lNSTRUCTED to add c「OSS・Pa「ish work to agenda earty in 2019.

NOTED parishioner offered services for this work if requi「ed.

5, Minutes of the Iast meetings - 10 September, 27 September and ∞nfidentiaI Minutes 27 September

2018ADOPTED and SIGNED.

6, FinanciaI Procedures - The baiance ofthe cu汀ent aCCOunt ofま75,475.18 as at l October 2018 was

NOTED. Balanoe includes: COmmitted 「eserves of donations fo「 Communfty Fac"臨海(CF) of E3,456.64;

committed 「eserves of E27,000 held for ioa= 「ePaymentS信F work. Funds of E36’193.66 helc=n deposit

ac∞unt for Ma「den Recreation G「ound T「ust. Actuai payments and 「eceipts REVIEWED and AGREED

against budget as in appenclix attached:

6.1. O申S P「ess, Websife hosting, E180 0ne. ±30 VAT), CIN 1419- Paid lO働18 underClerk’s

delegated powers

6.2. DC Ga「dening, Leng仙Sman (劃95) and mowing (鮎0) - Part Payment of節OO donation ag「eed

On 12.2.18 -tOtai e294 0nc. f49 VAT), C州1420

6,3. A"son Sutton, Salary, eXtra hours and expenses, C2)810"36' C州1421

6.4.　HM Revenue and Customs, PAYE paid on behaIfofCierk, E719.74, C州1422

6.5, Income fron He「efordshire Counc‖, P「ecept Part 2享23,000

6.6. lncomre fron Fund「aising G「oup, Donation for Comm…fty Fac"臨海, e627.61

7, Update from Financial Advisory Working Group tl:AWG) - NOTED need to start p「OCeSS eaHier

next yea「・ lnterim report NOTED as fo=ows’C冊s asked to infom Clerk of any ifems to be added before

ne加FAWG meeting on 31 Octobe「. 2019-20 - Le=gthsman budget amended based on amended

mon州y schedu-e of work.and current ∞nt「actOr’s rates, kerbs in Burmarsh added to weed sp「ayng・

訓owance for foctpa帆work and 3 pallets of VIafix. Other maint飢ance, aSk for volunteers. Possible new

projects - Clerk lNSTRUC丁ED to: get COSts fo「 v冊age gates and pedest「ian c「OSSing; COntact librarian

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at church 「e books in telephone kiosk if shelves e「ected; aSk Ga「dene「s Ciub 「e ¶ower tubs; aSk fo「

donations fo「 benches. Benches aIong footpaths - need app「oach to landowne「S aS PriVate land. Bus

Sheiter by shop and bus stop othe「 side of 「oad - Private land and narrow strip by road, AiIowance in

budget fo「 wo「king g「oups. CIerk’s saIary - inc「ease to 14 h「s/week and aIiow fo「 nationaiiy agreed

increase. Eiections - COStS fo「 2019 contested election and by-eIection NOTED, E2,050 and f3,600

「espectiveiy. Payment to PCC - NALC legaI briefing that no Ionge「 abie to p「ovide financiai assistance

to a chu「Ch - aS CounciI wishes to continue payment, CIerk iNSTRUCTED to contact HALC with fu巾he「

query. Asset Registe「, defe「 adoption fo「 next meeting. Financiai Risk Assessment, defe「 unt‖ resuIt of

Judiciai Review and ImPlicatlOnS On reServeS known. Second FAWG meeting 31 Octobe「, d「aft budget

and precept 「equi「ement at Novembe「 meeting foiiowing FAWG.

8. Pianniれg Appiications -

8.1. P183444/FH, 17 WaIkers Green, Marden, HR1 3DT- Proposed singIe and two sto「ey

extension - RESOLVED to support as confo「ms to Ma「den NDP poIicy M3.

8.2. P181296/F, Unit lO Waike「s G「een, Ma「den, HR1 3DN -Change ofuse of Unit lO from Al

to B2 (「etrospective) - Rep「esentation at Planning Committee lO,10.18 - RESOLVED that:

Ciir Lioyd attend and speak; SuPPOrtive of business at cu「rent Ievei, COnCerned about

designatiOn Of B2, conce「ned that conditiOn W川not be abIe to be enfo「Ced.

9, ProposaI to set up Piaming G「OuP tO Iook at pianning appIication sites and infom counciI -

NOTED need 3 Cll「s fo「 Pianning G「oup, tO Visit site togethe「 f「om 「oad. RESOLVED to defe「,

C看e「k lNSTRUCTED to: add to agenda ea「看y 2019 when new C冊s eiected; Send Cil「 LIoyd link and

COPyOfNDP.

10. Parish Reports and lssues -

10.1 , Lengthsman Scheme, generaI maintenance and g「ass cu請ng - Report in CIerk’s lnfo「matIOn

Sheet (CiS). Cierk iNSTRUCTED to ar「ange: Cleaning of d「ain tops th「ough v冊age once griPS

Cut With digge「,

10 2. Footpath O緬ce「- Report NOTED‘ Requestto buy kissing gates so P3 funds used before

exte「nai funding fo「 scheme stops. RESOLVED to purchase 4 kissing gates.

10.3. Community Fac冊ies G「oup - Report in CIerk’s lnfo「mation Sheet NOTED. SuccessfuI event

raised 2627.61 with finai amount to come. Next event Quiz Night on 20 Octobe「,

10.4. Dog fou=ng issues - Report in CIe「k’s lnformation Sheet NOTED. Wo「k ongoing to identfty wo「St

areas. MR24 NOTED as probiem a「ea. Cle「k iNSTRUCTED to add dog waste bins to next

agenda.

10,5. Bus shelter - Report in CIerk’s information Sheet NOTED.

10.6. Stewarding of什eighte「 on 13 Octobe「 and dates fo「 next yea「- Report ln CIerk’s lnfo「mation

Sheet NOTED. RESOLVED to book dates fo「 2019-20 a償e「 Feb「uary 2019.

10,7. ∨川age clock- Report in Cie「k’s Infomation Sheet NOTED. Now in chu「ch museum and aim to

get cIock wo「king.

10.8, Rep「esentatiOn On S&A Liaison Committee - RESOLVED that Ciir Lioyd be new PC

「ep「esentatjve. Cie「k lNSTRUCTED to info「m S&A.

RESOLVED unanimOuSIy to continue past 2-hou「 time iimit with rest of agenda.

11, Gene「ai Data Protection ReguIations (GDPR)一Update NOTED: Parishione「 o簡ering advice not abie

to give definitive answe「 about using Easyspace; reCOgnised PC smaII ope「atjon in comparison to la「ge

COmPanies needing absoIute assuranoe; both HALC and any.gov.uk websites hosted on HALC are on

Easyspace, RESOLVED to commission emaII accounts from Easyspace, CIe「k lNSTRUCTED to action.

12, Po‖cies and documents - Eiect「onic Banking Policy, inte「nal Audit Poiicy, Equai Opportunities Policy

- RESOLVED unanimousiy to ADOPT and SIGN. NOTED six policies to be considered next meeting.

13. Co「「espondence - Co「「espondence in CIS NOTED.

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14, Matters for next agenda or for CIerk’s action under delegated authority

Next agenda:

●　　　As above.

CIerk’s adion:

.　　NO丁ED landowne「 exchanged cont「acts with deveioper fo「 New House Fam site; Send links to

relevant companieS tO Cii「s,

.　　NOTED● Cierk info「med that lost Judiciai Review with `costs to be assessed if not ag「eed’,

though not 「eceived fo「maI 」udgement yet; aCCePt have to pay jus珊able costs; Start negOtiations

based on jus揃abie costs once judgement 「eceived from Court; COntact ba巾ste「 re timings fo「

agreement on costs; Send judgement to The VauId Action Group; eXt「a meeting 15 October if

judgement receIVed and negotIations started in time, Otherwise late「 in October.

・　　Pay RIChard M川s, Weed sp「aying, E360 (inc. E60 VAT).

・　　Pay RBL Poppy Appeal, Wreath,引25.

・　　Dates fo「 meetings in 2019 - 14 January, 11 Feb「ua「y, 11 March, 8Aprii, 13 May, 10 June, 8

.嵩叢詳説描芋窪雲量nd15. Date of next meetings - Monday 5 Novembe「 at 19,30.

This meeting was decia「ed ciosed at 22.22.

sIGNED: =ミミ≧卦、Q:5=壱二一-- DATE:坤l′g

David Bennett, Chairman

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