Jim Torpin Kate Hansen Fire Chief Board Secretary

Northshore Fire Department King County Fire Protection District No.16

Board Meeting Materials February 5, 2019

Board of Commissioners

Don Ellis Rick Verlinda David Maehren Ron Gehrke Suzanne Greathouse

Northshore Fire Department Headquarters Station, 7220 181st Street, Kenmore, WA

Board of Commissioners Regular Meeting Agenda Tuesday, February 5, 2019

5:00 PM I. Open Meeting.

II. Approval of Agenda

III. Badge Pinning Ceremony – Lieutenant Ryan Davis

IV. Public Comment

V. Board Discussion and Possible Action Items (5:30 PM) 5.1 2018 Fourth Quarter Financial Report 5.2 2009 General Obligation Bond Refinancing

o Board discussion of potential opportunity and associated benefits that may be available from refinancing the GO Bonds.

5.3 Meeting Recordings o Staff presentation and recommendation for the publication of meeting audio recordings,

agendas, meeting materials and meeting minutes. 5.4 Policy 1400 – Board Meetings

o Continued discussion and possible action to amend Policy 1400. 5.5 Strategic Planning Process

o Board discussion regarding the timing of performing a strategic planning process. 5.6 Next Meeting Agenda Items

o Board opportunity to request future agenda items. Station 57 Scope of Work Station 57 Rezoning

VI. Board Resolutions 6.1 None

VII. Reports 7.1 Fire Chief’s Report 7.2 Commissioner Reports

VIII. Consent Agenda 8.1 Approval of Vouchers 8.2 Approval of Meeting Minutes of January 15, 2018.

IX. Executive Session 9.1 None

XI. Adjournment

Next Regular Meeting: February 20th, 2019

Fire Chief’s Report Submitted by Chief Torpin

February 5, 2019 Administration/Financial: • Chief Torpin attended a Zone 1 Fire Chief’s meeting. • Chief Torpin attended a Norcom Governing Board meeting. • Financial Consultant Tom Broetje reviewed fourth quarter financial activity and

performed the quarterly reconciliation of fund balances. • Chief Torpin and Battalion Chief Morris met with TCA Architecture to re-engage the

Station 57 remodel project. • Staff continues to answer questions regarding the benefit charge notification letters

and the upcoming ballot measure. Human Resources: • Fire Chief Torpin, DC Magnuson, and HR Shannon Moore conducted interviews

for Lieutenant Promotion. • Chief Torpin and HR Manager Moore met with labor attorney Peter Altman to

discuss the timeline for the upcoming negotiations process with the labor group. • HR Manager Moore assisted top three candidates on the lieutenant list in

preparation for their promotional interview. • Job & Resource Fair was held at Station 51which was geared towards government

and non-profit employers. An estimated 240 job seekers attended, with glowing feedback received by both employers and participants. HR Manager Moore and AC Kunkel did an amazing job helping coordinate and host an overwhelmingly successful event. LT Burrow, FI Booth and Chief Torpin also helped staff the Northshore Fire Department table at the event.

• As part of a focus on mental wellness for first responders, HR Manager Moore has scheduled FF Mike Washington from the Seattle Fire Department to come to Station 51 to speak about the impacts of the job and bring awareness to the importance of mental health in the first responder community. Neighboring jurisdictions have also been invited to attend our event.

• HR Manager Moore sent out survey to employees to vote for 2018 annual awards for the upcoming awards banquet.

• AC Kunkel attended MRSC’s webinar reviewing significant court decisions from 2018 impacting the Public Records Act (PRA) and Open Public Meetings Act (OPMA).

Training: • Chief Torpin attended East Metro Training Group (EMTG) Policy Board sub-

committee meeting. • AS Hansen, Captain Harvey, and LT Burrow created End-User Training for the

new eLogic Learning Management System. AS Hansen will deliver End User training to crews in the latter part of February

• DC Magnuson facilitated a meeting with the Training Division (Kate Hansen, Capt. Harvey, and Lt. Burrow) to discuss 2019 goals and objectives as well as establish a bi-weekly training briefing.

• Chief Torpin facilitated a joint meeting between Northshore, Shoreline, Bothell and Woodinville Fire Departments to discuss the feasibility of developing a joint training program. The meeting was well attended by each agencies Fire Chiefs, Operations Chiefs, Training Officers and support staff. After the initial meeting, DC Magnuson facilitated a meeting with the Training Officers from the four departments to begin process of evaluation and analysis of the potential of combining into a single joint Training Division.

• DC Magnuson continues to facilitate HIPAA training provided by King County Department of Health. All personnel should have training completed by end of February.

• The North End Drills were held at Station 51 and Station 42. Shoreline is participating along with Northshore, Bothell, and Woodinville.

• Planning continued for the Firefighter Survival training scheduled for March. • Captain Harvey and Lt. Burrow attended a planning meeting for 2019 EMS/CBT

training. • Captain Harvey, Lt. Burrow, and Dawn Killion updated the training tower use fee

schedule. • Captain Harvey, Kate Hansen, and Lt. Burrow completed the February Monthly

Training Announcement (MTA). • Captain Harvey, Kate Hansen, and Lt. Burrow attended the monthly East Metro

Training Group (EMTG) Planning Meeting. • Captain Harvey completed the after action report for the 2018 live fire Multi-

Company Operations (MCO) drill’s. • Planning begun for the East Metro Training Group (EMTG) Recruit Academy Class

8 Firefighter 2 testing. Operations: • DC Magnuson attended January Zone 1 Operations meeting in Kirkland. • DC Magnuson continues to refine and update Halligan electronic checklist and

asset tracking software. • DC Magnuson met with Chaplain Andy Koss. Chaplain Koss should now be

activated with NORCOM. Still waiting on credentials and some uniform articles from suppliers.

• Fire Chief Torpin, DC Magnuson, BC Tagart, Lt. Hansson, and Firefighter Ford met to discuss new fire engine specification and design.

• DC Magnuson and Captain Harvey attended Post Incident Analysis (PIA) in Bothell for the December 24th fire on 3rd Ave SE in Bothell.

• DC Magnuson met with Brian Carson of South King County Fire Training Consortium (SKCFTC) and toured the SKFTC facility in Kent.

• DC Magnuson provided wall map project provided by NORCOM encompassing the North Region of King County (Shoreline, Northshore, Bothell, and Western Woodinville) to A-shift for evaluation and deployment. A number of inaccuracies were found and relayed back to NORCOM’s GIS programmer for correction.

• DC Magnuson submitted application for the 2019 Prehospital Training Needs Grant from Central Region EMS and Trauma Care Council.

• DC Magnuson provided shifts with December Operations report including response statistics, Turnout times, Training completion, and Company Inspection completion.

• DC Magnuson updated FireTrex Staffing to reflect promotion of Ryan Davis to Lieutenant and update to email distribution lists.

• E58 (1700) was returned from repair and placed back into service as reserve engine at Station 57. Repair exceeded expectations.

• DC Magnuson submitted list of Mobile and Portable radios to Puget Sound Emergency Radio Network (PSERN). Vendor will provide a one for one replacement of new radio’s approximately three to six months prior to network going ‘live’.

Fire Prevention: • Chief Torpin, Fire Marshal LaFlam, DC Magnuson met with representatives from

the Northshore Utility District and the City of Kenmore to discuss water and sewer availability issues for a larger development in Kenmore.

• FI Booth presented fire safety programs in three kindergarten classrooms at Arrowhead Elementary.

• FM LaFlam attended a meeting of the Northshore School District Safe Schools Advisory Committee. LaFlam is on the facilities sub-committee where issues related to school building access, building security, camera systems and similar issues are evaluated.

• FM LaFlam and FI Booth performed the investigation of a car fire in Kenmore. The cause of the fire was determined to be accidental and resulted in a total loss of the vehicle.

• FI Booth, assisted by FM LaFlam, coordinated a group of NEMCo volunteers with the preparation of folders for first and sixth grade students. The folders are distributed to each school prior to the classroom safety presentation.

Northshore Emergency Management Coalition (NEMCo): • EM Lunak facilitated a Citizen Response to Active Shooter (CRASE) training

hosted at Northshore Utility District and taught by Lake Forest Park Police. Staff from all NEMCo agencies were invited as well as NEMCo volunteers. 20 total received the 2 hour training.

• EM Lunak attended a meeting with the City of Kenmore and NUD to discuss developing a plan for future failure of the bridge crossing the Sammamish river at 68 Ave NE. A follow up meeting is scheduled for early February.

• EM Lunak presented a first aid class for Teenage Mothers attended by 13 mothers and 7 children.

• NEMCo winter CERT has reached the half way point with 4 weeks of training completed. 26 students received fire prevention and extinguisher training from FI Booth and EM Lunak last week. The class will be completed on February 25th.

2018 Fourth Quarter Financial Activity Report

Fourth Quarter Financial Activity The documents presented with this report provide detail of the financial activity that occurred in the General Revenue, General Expense and Reserve Fund Accounts during fourth quarter of 2018. This report also includes a summary of the year to date fund activity as of December 31, 2018. This summary provides a comparison of fund balances as shown by King County and the District’s accounting program. A brief description is provided for differences identified between the County and District accounting. Revenues $3,709,114 in revenue was received in the fourth quarter of 2018. Year-to-date receipts were $8,782,225 of which $7,983,741 are 2018 levy and benefit charge revenues. As of December 31, 2018, 99.99% of the projected 2018 taxes and fire benefit charge fees have been collected. Other revenues collected were as expected. Expenditures The District expended $2,142,535 during the fourth quarter which represents approximately 24.8% of the annual budget. Year to date expenses were $8,386,104 leaving 3% or $248,891 of the 2018 budget remaining. However, there were $105,394 of 2018 budgeted expenses that were expensed in 2019 leaving the actual remaining end-fund balance at $143,497. Reserve Fund Activity The District expended $46,607 from the Reserve Fund in the fourth quarter. The majority of this fourth quarter expense ($29,238), was for equipment replacement costs, an additional $15,331 was expensed for LEOFF1 medical reimbursements and $1,125 for facility improvement related expenses. Year to date expenses from the Reserve Fund were $260,395, of which $205,319 was for equipment replacement, $45,395 for LEOFF 1 medical reimbursements, and $9,681for facility improvement costs. During the budget adoption process, the Board approved the transfer of $300,000 to the facility improvement sub account to be earmarked for use on the Station 57 remodel project and $227,083 for the annual Reserve Fund Allocation. The transfer of these funds ($527,083) has been made.

KING COUNTY FIRE PROTECTION DISTRICT NO.16

7220 NE 181st Street KENMORE, WA 98028

BUSINESS: 425-354-1780 FAX: 425-354-1781

Summary of Revenues General Fund 10-016-0010

Budget Current Quarter YTD %

1 Levy Tax Collections 5,253,426$ 2,371,345$ 5,252,748$ 100.0%

2 Benefit Charge Collections 2,800,000$ 1,258,804$ 2,799,742$ 100.0%

3 In Lieu of Taxes 23,734$ 1,169$ 24,076$ 101.4%

4 AMR Liquidated Damages 5,000$ 2,200$ 5,000$ 100.0%

5 KCEMS BLS Contract 397,229$ 432,418$ 108.9%

6 Fire Prevention Permit Fees 45,000$ 13,663$ 55,055$ 122.3%

7 Miscellaneous Revenues 7,000$ 36,204$ 127,323$ 1818.9%

8 Interest Income 50,000$ 25,729$ 85,863$ 171.7%Total 8,581,389$ 3,709,114$ 8,782,225$ 102.3%

Revenue Classification

* A large percentage of the miscellaneous revenues reported herein are refunds or other receipts that are primarily pass-throughs. Refunds and pass-throughs were not considered as actual revenues during the budget preparation process and therefore not projected.

Account

337-00-01

337-00-03337-00-04337-00-05

337-00-10337-00-11337-00-12

337-00-14-

341-70-04

395-10-00

Total

Summary of Revenue AccountsGeneral Fund 10-016-0010

Period: 4th Quarter

Account Name Current Quarter YTD311-10-01- Levy Taxes (Property Tax Current) $ 2,364,989.24 $ 5,183,999.30 311-10-02- Levy Tax Delinquent (Property Tax Delinquent) $ 6,355.58 $ 68,748.94 321-30-01- Fire Protection Services -Plans Review - $ 2,000.00 $ 8,494.96 321-30-02- Fire Protection Services - Permits-Kenmore $ 6,248.00 $ 23,212.00 321-30-03- Fire Protection Services - Annual Permits - $ 3,345.00 $ 11,650.00 321-30-04- Fire Protection Services - Plans Review - LFP $ 300.00 $ 1,815.00 321-30-05- Fire Protection Services - Permits - LFP $ 1,520.00 $ 6,788.00 321-30-06- Fire Protection Services - Annual Permits - LFP $ 250.00 $ 3,095.00 334-04-09- Dept of Health EMS Grant $ - $ 1,222.00 334-06-90- CREMS Grant / Medic One Foundation Grant $ 2,500.00 $ 3,500.00

Kenmore Pump House In Lieu $ - $ 2,817.70 337-00-02- Kenmore & Northshore Park - n- Rides In Lieu $ - $ 4,107.80

Northshore School Distric in Lieu $ - $ 4,776.70 Shoreline School District in Lieu $ 1,169.30 $ 1,169.30 St. Edwards State Park in Lieu $ - $ 4,978.01

337-00-06- King County Housing Authority $ - $ 6,226.00 337-00-08- AMR Penalties $ 2,200.00 $ 5,000.00

Fire Control Services - BLS Contract $ - $ 432,418.00 Fire Control Services - Training $ - $ 21,852.00 Fire Control Services - Shoreline Medic Program $ - $ 1,115.40

337-00-13- Restitution - Emergency Response Refund $ - $ - Wellness Grant $ - $ -

337-00-15 Forest Excise Tax $ 0.44 $ 3.83 337-00-16 Leashold Excise Tax $ 152.84 $ 386.25 341-70-00- CPR/First Aid Classes $ 2,010.00 $ 6,060.00 341-70-01- Helmet Program $ 24.00 $ 663.00

Community Outreach - Schools $ - $ - 342-25-00-00 Fire Benefit Charge $ 1,258,803.81 $ 2,799,741.68 361-11-01- Investment Interest $ 25,729.10 $ 85,862.97 362-90-01 ST 54 Rent $ 2,250.00 $ 13,500.00 369-10-01 Surplus Items $ 3,500.00 369-40-01- Judgments and Settlements $ - 369-90- Other $ 412.83 $ 412.83 369-90-01- Other Misc Revenue $ 2.20 $ 5,132.02 389-00-00- Other Nonrevenues $ 11,143.12 $ 42,660.55 389-00-01- Non revenue refund $ 8,982.49 $ 17,421.63 389-00-03- Awards Banquet Dinners $ - $ - 389-00-04- Fuel Refund $ 408.97 $ 1,576.96

Sales of Capital Assets $ - $ - 398-00-00- Insurance Recoveries $ 8,316.73 $ 8,316.73 397-00-01 Transfer In $ - $ -

$ 3,709,113.65 $ 8,782,224.56

4

522

525

528

589

Total

Summary of Expense General Fund 10-016-0010 Period: 4th Quarter

RemainingAccount Number Current Quarter YTD Budget Amount

FIRE CONTROL- ADMINISTRATION

2,080,355.54 8,120,672.30 8,352,005.00 231,332.70 3%EMERGENCY SERVICES (DISASTER)

548.72 33,829.61 39,900.00 6,070.39 15%COMMUNICATIONS, ALARMS, AND DISPATCH

60,434.35 237,022.75 243,090.00 6,067.25 2%OTHER NONEXPENDITURES

1,195.97 4,579.73 10,000.00 5,420.27 54%2,142,534.58 8,396,104.39 8,644,995.00 248,890.61 3%

2018 BUDGET POSITIONNorthshore Fire Department Summary Time: 15:22:32 Date: 01/29/2019MCAG #: 2512 Page: 1001 General Fund 10-016-0010 01/01/2018 To: 12/31/2018

Expenditures Amt Budgeted Expenditures Remaining

520

520 0.00 0.00 0.00 0.0%

522 Fire Control Administration522 10 10 01-00 Salaries - Administration 407,500.00 402,726.90 4,773.10 98.8%522 10 10 02-01 OT Administration 1,000.00 0.00 1,000.00 0.0%522 10 10 03-01 Commissioner Wages 50,000.00 31,618.76 18,381.24 63.2%522 10 10 04-01 Board Secretary Wages 2,000.00 2,228.83 (228.83) 111.4%522 10 10 05-00 Post Employment Benefits 0.00 30,779.76 (30,779.76) 0.0%522 10 20 01-00 Benefits - Administration 78,150.00 77,006.96 1,143.04 98.5%522 10 20 02-01 Emploree Assistance Program 1,200.00 1,150.42 49.58 95.9%522 10 20 03-01 Disability Insurance Contribution 2,200.00 2,200.00 0.00 100.0%522 10 20 09-01 LEOFF II Retirement 9,300.00 9,520.90 (220.90) 102.4%522 10 20 11-01 PERS II Retirement 28,000.00 27,676.47 323.53 98.8%522 10 20 13-01 L & I Deductions 1,500.00 1,124.64 375.36 75.0%522 10 20 14-01 Medicare 5,880.00 9,257.57 (3,377.57) 157.4%522 10 20 16-01 Payroll Clearing Account 0.00 (13,213.02) 13,213.02 0.0%522 10 31 00-00 Office & Operating Supplies 5,850.00 3,754.26 2,095.74 64.2%522 10 31 01-01 Awards Banquet 5,500.00 4,416.93 1,083.07 80.3%522 10 31 03-01 Uniforms 1,200.00 402.62 797.38 33.6%522 10 31 05-01 Computer - New Hardware - Misc 7,500.00 2,356.59 5,143.41 31.4%522 10 31 06-01 Computer - Software / Programs - Misc 750.00 0.00 750.00 0.0%522 10 31 07-00 Computer Licenses 18,080.00 15,969.81 2,110.19 88.3%522 10 31 08-00 Finance / Payroll Software 7,210.00 7,605.90 (395.90) 105.5%522 10 35 00-01 Small Tools & Minor Equipment 100.00 0.00 100.00 0.0%522 10 41 00-00 Professional Services 7,500.00 2,475.00 5,025.00 33.0%522 10 41 01-01 Chaplain Program 1,500.00 531.25 968.75 35.4%522 10 41 02-00 Medical Exams 4,600.00 450.00 4,150.00 9.8%522 10 41 03-00 Health & Wellness Exams 41,000.00 35,566.00 5,434.00 86.7%522 10 41 04-00 Fire Benefit Fee Collection Charge 47,500.00 45,069.28 2,430.72 94.9%522 10 41 05-01 Benefit Charge / Property Tax - Refund 0.00 103.50 (103.50) 0.0%522 10 41 06-01 Hearing Tests 0.00 1,431.60 (1,431.60) 0.0%522 10 41 07-01 Bank Service Fees 1,000.00 1,519.29 (519.29) 151.9%522 10 41 08-01 Auditor 0.00 10,031.08 (10,031.08) 0.0%522 10 41 09-01 Investment Fund Fees 2,000.00 399.70 1,600.30 20.0%522 10 41 10-00 Legal 65,000.00 80,654.20 (15,654.20) 124.1%522 10 41 11-00 Computer Consulting 73,590.00 71,425.16 2,164.84 97.1%522 10 42 01-00 Postage / Freight 1,450.00 1,006.50 443.50 69.4%522 10 42 02-01 Printing 500.00 0.00 500.00 0.0%522 10 42 03-01 Admin Cell Phones 900.00 660.27 239.73 73.4%522 10 43 00-00 Travel / Meals / Lodging 4,500.00 2,171.83 2,328.17 48.3%522 10 44 00-01 Advertising 500.00 316.92 183.08 63.4%522 10 45 00-01 Copier Lease and Printing 6,000.00 5,156.47 843.53 85.9%522 10 46 00-00 Insurance 71,500.00 72,931.00 (1,431.00) 102.0%522 10 49 00-01 Community Events 500.00 0.00 500.00 0.0%522 10 49 01-00 Hiring / Promotional Exam Expenses 15,850.00 16,151.80 (301.80) 101.9%522 10 49 02-00 Memberships 7,950.00 7,971.00 (21.00) 100.3%522 10 49 03-00 HR 1,100.00 128.90 971.10 11.7%522 10 49 04-00 Conferences / Meetings / Classes /

Registration4,350.00 1,904.96 2,445.04 43.8%

522 10 51 00-01 Election Costs and Fees 20,000.00 24,991.08 (4,991.08) 125.0%522 10 52 01-00 Property Taxes 6,070.00 6,366.69 (296.69) 104.9%522 20 10 01-00 Salaries - Suppression 4,450,000.00 4,425,541.57 24,458.43 99.5%522 20 10 02-01 Acting Pay 20,000.00 26,925.07 (6,925.07) 134.6%522 20 10 03-01 Holiday Pay 10,900.00 9,414.72 1,485.28 86.4%

2018 BUDGET POSITIONNorthshore Fire Department Summary Time: 15:22:32 Date: 01/29/2019MCAG #: 2512 Page: 2001 General Fund 10-016-0010 01/01/2018 To: 12/31/2018

Expenditures Amt Budgeted Expenditures Remaining

522 Fire Control Administration522 20 10 04-01 TRT Supplemental Pay 17,000.00 13,589.82 3,410.18 79.9%522 20 11 01-00 Suppression Overtime 275,000.00 209,164.26 65,835.74 76.1%522 20 11 02-01 OT - Officer Meetings 7,000.00 6,919.91 80.09 98.9%522 20 20 01-00 Benefits - Suppression 927,125.00 913,507.00 13,618.00 98.5%522 20 20 02-01 Disability Insurance Contribution 24,200.00 23,100.00 1,100.00 95.5%522 20 20 09-01 LEOFF II 260,000.00 262,347.37 (2,347.37) 100.9%522 20 20 13-01 L & I Deductions 240,000.00 182,552.10 57,447.90 76.1%522 20 20 14-01 Medicare 67,200.00 60,029.03 7,170.97 89.3%522 20 20 17-01 MERP 42,000.00 48,825.00 (6,825.00) 116.3%522 20 31 00-00 Office & Operating Supplies 1,400.00 1,841.49 (441.49) 131.5%522 20 31 01-00 Unforms - Suppression 21,000.00 12,907.29 8,092.71 61.5%522 20 31 02-00 Protective Equipment 16,900.00 16,611.92 288.08 98.3%522 20 31 03-01 Hazmat Supplies 300.00 0.00 300.00 0.0%522 20 31 04-01 Defibrillation Supplies 3,000.00 2,137.35 862.65 71.2%522 20 31 06-01 Medical Supplies 14,500.00 15,294.02 (794.02) 105.5%522 20 31 08-01 Oxygen 500.00 656.11 (156.11) 131.2%522 20 31 09-01 Hydrant Servicing Supplies 500.00 520.23 (20.23) 104.0%522 20 31 10-01 Batteries - Misc 1,000.00 134.94 865.06 13.5%522 20 32 01-00 Automotive Fuels 22,200.00 19,762.60 2,437.40 89.0%522 20 35 02-00 Apparatus Tools & Equipment 2,800.00 2,018.14 781.86 72.1%522 20 35 03-01 Gas Detectors and Sensors 1,400.00 424.85 975.15 30.3%522 20 35 04-01 Hose & Fittings 1,000.00 3,052.18 (2,052.18) 305.2%522 20 35 05-00 TRT Supplies & Equipment 4,500.00 3,614.33 885.67 80.3%522 20 41 01-01 Bio Hazard Disposal 600.00 360.39 239.61 60.1%522 20 41 02-00 Incident RMS 7,000.00 3,954.51 3,045.49 56.5%522 20 42 01-01 Suppression Cell Phones 5,200.00 3,373.05 1,826.95 64.9%522 20 48 01-01 Portable Equipment - Repair &

Maintenance1,000.00 3,848.67 (2,848.67) 384.9%

522 20 48 03-00 SCBA Repair & Maintenance 2,350.00 529.46 1,820.54 22.5%522 20 48 04-00 Apparatus Equipment Repair &

Maintenance2,700.00 984.04 1,715.96 36.4%

522 20 48 05-00 Compressor Repair & Maintenance 3,600.00 412.50 3,187.50 11.5%522 20 48 06-01 EMS Equipment - Repair & Maintenance 600.00 68.95 531.05 11.5%522 20 48 07-01 Hose And Fitting - Repair & Maintenance 200.00 126.63 73.37 63.3%522 20 48 08-01 Apparatus Fire Extinguishers 525.00 436.73 88.27 83.2%522 30 10 01-01 Salaries - Fire Prevention 223,000.00 230,898.12 (7,898.12) 103.5%522 30 11 01-00 OT Fire Prevention 10,500.00 9,369.51 1,130.49 89.2%522 30 20 01-00 Benefits - Fire Prevention 34,600.00 33,816.48 783.52 97.7%522 30 20 02-01 Disability Insurance Contribution 1,100.00 1,100.00 0.00 100.0%522 30 20 09-01 LEOFF II 7,000.00 7,221.10 (221.10) 103.2%522 30 20 11-01 PERS 12,400.00 13,428.54 (1,028.54) 108.3%522 30 20 13-01 L & I Deductions 750.00 501.26 248.74 66.8%522 30 20 14-01 Medicare 3,300.00 3,430.08 (130.08) 103.9%522 30 31 00-01 Office & Operating Supplies 500.00 52.80 447.20 10.6%522 30 31 01-01 Uniforms 600.00 253.76 346.24 42.3%522 30 31 02-01 Drill Supplies 100.00 20.04 79.96 20.0%522 30 31 04-01 Fire Safety Materials 500.00 387.95 112.05 77.6%522 30 31 05-00 Community / School Fairs & Events 9,300.00 8,169.06 1,130.94 87.8%522 30 31 06-00 CPR / First Aid Supplies 1,450.00 3,707.64 (2,257.64) 255.7%522 30 31 07-01 Outreach Programs 1,500.00 1,085.78 414.22 72.4%522 30 31 09-01 Fire Prevention Books 2,500.00 2,375.19 124.81 95.0%522 30 31 11-01 Computer Software 500.00 108.90 391.10 21.8%522 30 31 12-01 Computer Hardware 500.00 87.45 412.55 17.5%522 30 31 13-01 CodePal 3,200.00 3,395.00 (195.00) 106.1%522 30 31 14-01 Grant Related Purchases 0.00 3,697.00 (3,697.00) 0.0%522 30 34 01-01 Key / Lock / Knox Box 1,000.00 0.00 1,000.00 0.0%

2018 BUDGET POSITIONNorthshore Fire Department Summary Time: 15:22:32 Date: 01/29/2019MCAG #: 2512 Page: 3001 General Fund 10-016-0010 01/01/2018 To: 12/31/2018

Expenditures Amt Budgeted Expenditures Remaining

522 Fire Control Administration522 30 34 05-01 Bike Helmets 500.00 1,087.13 (587.13) 217.4%522 30 35 00-01 Small Tools & Equipment 300.00 30.76 269.24 10.3%522 30 41 01-01 Deposit Refunds 0.00 208.00 (208.00) 0.0%522 30 41 03-01 Extinguisher Servicing 150.00 0.00 150.00 0.0%522 30 41 05-01 Outside Classes / Conferences 2,200.00 1,589.00 611.00 72.2%522 30 41 07-00 Certification / Membership / Dues 635.00 682.46 (47.46) 107.5%522 30 42 01-01 FP Cell Phones 1,400.00 885.89 514.11 63.3%522 30 43 00-01 Travel / Meals / Lodging 2,000.00 1,048.19 951.81 52.4%522 30 48 00-01 Repairs And Maintenance 200.00 0.00 200.00 0.0%522 45 10 01-00 Salaries - Training 147,000.00 163,320.00 (16,320.00) 111.1%522 45 10 22-00 OT Training (Instructor) 10,400.00 7,007.38 3,392.62 67.4%522 45 10 23-00 OT Training (Reimbursable - Student Or

Instructor)0.00 14,648.04 (14,648.04) 0.0%

522 45 10 24-00 OT Training (Student) 32,700.00 24,449.94 8,250.06 74.8%522 45 20 01-00 Benefits - Training 25,000.00 24,370.36 629.64 97.5%522 45 20 02-01 Disability Insurance Contribution 550.00 550.00 0.00 100.0%522 45 20 09-01 LEOFF II 7,140.00 9,029.09 (1,889.09) 126.5%522 45 20 13-01 L & I Deductions 5,000.00 4,989.62 10.38 99.8%522 45 20 14-01 Medicare 2,000.00 2,380.61 (380.61) 119.0%522 45 20 17-01 MERP 1,200.00 0.00 1,200.00 0.0%522 45 31 00-00 Office & Operating Supplies 6,500.00 2,911.36 3,588.64 44.8%522 45 31 01-01 Resource Center Books 750.00 459.30 290.70 61.2%522 45 31 02-01 Uniforms 400.00 179.85 220.15 45.0%522 45 32 01-01 Propane, CO2 And Liquid Smoke 600.00 681.69 (81.69) 113.6%522 45 35 00-01 Miscellaneous Tools and Equipment 500.00 549.75 (49.75) 110.0%522 45 41 00-00 Professional Services 13,000.00 9,000.00 4,000.00 69.2%522 45 41 01-01 Community College Degree Program 2,500.00 0.00 2,500.00 0.0%522 45 41 02-00 Seminars / Conferences / Classes 10,600.00 8,840.00 1,760.00 83.4%522 45 41 04-00 Recruit Academy 20,500.00 9,758.00 10,742.00 47.6%522 45 43 00-00 Travel / Meals / Lodging 8,950.00 5,220.75 3,729.25 58.3%522 45 45 00-01 Operating Rentals & Leases 250.00 0.00 250.00 0.0%522 45 47 01-01 Northshore Utility District - Water 7,200.00 7,817.70 (617.70) 108.6%522 45 48 00-00 Repairs & Maintenance 250.00 271.14 (21.14) 108.5%522 45 49 03-00 Certification / Membership / Dues 16,200.00 4,700.00 11,500.00 29.0%522 50 31 00-00 Office & Operating Supplies 8,600.00 8,569.51 30.49 99.6%522 50 31 01-01 Furniture and Appliances 1,000.00 853.54 146.46 85.4%522 50 35 00-01 Small Tools and Minor Equipment 500.00 1,073.31 (573.31) 214.7%522 50 35 01-00 Exercise Equipment 1,000.00 0.00 1,000.00 0.0%522 50 41 00-00 Professional Services 10,650.00 8,946.10 1,703.90 84.0%522 50 41 02-00 Landscaping 11,600.00 11,288.69 311.31 97.3%522 50 41 03-01 Garage Door Maintenance - Miscellaneous 1,500.00 3,202.11 (1,702.11) 213.5%522 50 41 04-00 Elevator Maintenance 2,050.00 2,098.50 (48.50) 102.4%522 50 41 05-00 HVAC Maintenance 12,000.00 14,388.25 (2,388.25) 119.9%522 50 42 01-01 Frontier - Station 51 Conventional Phone

Lines2,600.00 2,762.61 (162.61) 106.3%

522 50 42 02-01 Century Link - Station 57 Conventional Phone Lines

0.00 1,419.62 (1,419.62) 0.0%

522 50 42 03-01 Verizon Business - VOIP System 9,500.00 9,288.25 211.75 97.8%522 50 45 00-01 Operating Rentals and Leases 250.00 0.00 250.00 0.0%522 50 47 01-01 PSE - Station 51 58,000.00 50,942.04 7,057.96 87.8%522 50 47 02-01 PSE - Station 57 6,000.00 3,802.20 2,197.80 63.4%522 50 47 03-00 North Shore Water District 4,100.00 4,005.90 94.10 97.7%522 50 47 05-01 Republic Services - Station 51 3,400.00 3,479.42 (79.42) 102.3%522 50 47 06-01 Republic Services - Station 57 1,600.00 1,680.22 (80.22) 105.0%522 50 47 07-01 Seattle City Light 8,000.00 7,561.69 438.31 94.5%522 50 47 08-01 NUD - Water/Sewer - Station 51 7,000.00 6,872.54 127.46 98.2%

2018 BUDGET POSITIONNorthshore Fire Department Summary Time: 15:22:32 Date: 01/29/2019MCAG #: 2512 Page: 4001 General Fund 10-016-0010 01/01/2018 To: 12/31/2018

Expenditures Amt Budgeted Expenditures Remaining

522 Fire Control Administration522 50 47 11-01 City Of LFP - Sewer - Station 57 3,800.00 2,481.36 1,318.64 65.3%522 50 48 01-00 Vehicle Maintenance 69,500.00 44,700.89 24,799.11 64.3%522 50 48 04-00 Facility Repairs & Maintenance 14,000.00 20,499.87 (6,499.87) 146.4%522 50 48 05-00 Emergency Station Generators 1,500.00 0.00 1,500.00 0.0%

522 Fire Control Administration 8,352,005.00 8,120,672.30 231,332.70 97.2%

525 Emergency Services ( Disaster)525 60 11 01-00 OT Emergency Preparedness

Classes/Meetings/Seminars3,300.00 1,065.16 2,234.84 32.3%

525 60 11 02-01 Northshore Emergency Management Coalition Share

34,100.00 32,488.00 1,612.00 95.3%

525 60 31 00-00 Emergency Preparedness Operating Supplies

2,500.00 276.45 2,223.55 11.1%

525 Emergency Services ( Disaster) 39,900.00 33,829.61 6,070.39 84.8%

528 Communications, Alarms, And Dispatch528 10 42 01-01 EPSCA 20,000.00 16,637.44 3,362.56 83.2%528 10 42 05-01 NORCOM 189,390.00 189,390.00 0.00 100.0%528 10 42 08-01 INET Connectivity 23,000.00 22,404.00 596.00 97.4%528 10 48 00-00 Paging, Alerting and MDC 10,700.00 8,591.31 2,108.69 80.3%

528 Communications, Alarms, And Dispatch 243,090.00 237,022.75 6,067.25 97.5%

580589 00 01 00-01 Ad Valorem Tax Refunds 10,000.00 4,579.73 5,420.27 45.8%

580 10,000.00 4,579.73 5,420.27 45.8%

590597 22 00 00-00 Inter Fund Transfers Out 0.00 337,646.00 (337,646.00) 0.0%

590 0.00 337,646.00 (337,646.00) 0.0%

Fund Expenditures: 8,644,995.00 8,733,750.39 (88,755.39) 101.0%

Fund Excess/(Deficit): (8,644,995.00) (8,733,750.39)

2018 BUDGET POSITION TOTALSNorthshore Fire Department Time: 15:22:32 Date: 01/29/2019MCAG #: 2512 Page: 5Fund Revenue Budgeted Received Expense Budgeted Spent

001 General Fund 10-016-0010 0.00 0.00 0.0% 8,644,995.00 8,733,750.39 101%

0.00 0.00 0.0% 8,644,995.00 8,733,750.39 101.0%

Account Number Account Name

2017 Reserve Fund End Balance

2018 Reserve Fund Additions

2018 Reserve Fund Beg Bal YTD Activity Balance

1 Natural Disaster 250,000 0 250,000 250,000

2 Insurance Contingency 200,000 0 200,000 200,000

3 Unplanned Loss of Revenue 2,101,358 59,891 2,161,249 2,161,249

4 Employee Benefit 2,485,518 65,000 2,550,518 15,331 45,395 2,505,124

5 Equipment Replacement 1,725,049 227,185 1,952,234 29,238 205,319 1,746,914

6 Facilities Improvement 335,904 65,000 400,904 1,125 9,681 391,223

Interest income and fees 79,560 (79,560) 36,885 913 (121,756) 121,756

TOTALS 7,177,389.53$ 337,516.00$ 7,514,905.16$ 36,884.64$ 46,607.06$ 138,638.89$ 7,376,266.27$

*

* The $1125 in Facilities is for TCA bills for the ST 57 bathroom remodel

2018 Summary of Reserve Fund ActivityFourth Quarter Activity Report

Current Quarter Activity Credits Debits

The $29238 in Equipment Replacement is comprised of $16799.81 for SCBA items, $2708.09 for repair of the Fireblast PC and the remaining $9730.17 is for the CISCO router and smartnet replacements.

Northshore Fire Department Headquarters Station, 7220 181st Street, Kenmore, WA

Board of Commissioners Regular Meeting Agenda Tuesday, January 15, 2019

5:00 PM I. Open Meeting.

II. Approval of Agenda

III. 2016-2017 Audit - Exit Conference 3.1 2016-2017 Financial and Accountability Audit - Exit Conference – Audit Team

o Exit conference with the audit team from the Washington State Auditor’s Office.

IV. Public Comment

V. Board Discussion and Possible Action Items

5.1 Policy 1400 - Board Meetings – Commissioner Greathouse o Board discussion and possible action to amend Policy 1400.

5.2 Northshore Utility District Interlocal Agreement – Chief Torpin o Board discussion and possible action to authorize the execution of an

interlocal agreement with the Northshore Utility District that would allow for joint use of their pontoon boat for training and emergency response.

5.3 Next Meeting Agenda Items o Board opportunity to request future agenda items.

5.4 Special Meeting Schedule o Discussion to possibly change the date of the January 29th special meeting

VI. (6:30 PM) Public Hearing – Benefit Charge Continuation Election 6.1 Public Hearing to provide information and an opportunity for public input related

to the upcoming benefit charge continuation election. VII. Board Resolutions

7.1 None VIII. Reports

8.1 Fire Chief’s Report 8.2 Commissioner Reports

IX. Consent Agenda 9.1 Approval of Vouchers 9.2 Adoption of Operational Policies 4307 - High Rise Operations, and 4318 – Scenes

of Violence 9.3 Approval of amendments to Operational Polices 2424 – Acting Officers, 4011

Respiratory Protect Program, 4111 Abandon/Withdraw from the Structure, 4202 – Cross-Zone Identifiers, 4306 Rapid Intervention Teams, 4401 Fire Ground

Practices, and 4406 – Incident Rehabilitation. 9.4 Approval of Meeting Minutes of January 8, 2018.

X. Executive Session 10.1 None

XI. Adjournment

Next Special Meeting: January 30th, 2019 Next Regular Meeting: February 5th, 2019

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Amended 5-15-2018

BOARD MEETINGS Purpose: Provides rules and guidelines for Commissioner Board meetings.

References: Legal Reference: RCW 52.14.090 Office--Meetings RCW 52.14.100 Meetings--Powers and duties of board Ch. 42.30 RCW Open public meetings act

Responsibilities: It is the responsibility of the Board Chair to conduct meetings in an orderly and businesslike manner according to the policies of this section. The District’s legal counsel r will assist as needed. All Commissioners, the Fire Chief and participating members shall comply with the conduct guidelines contained in this policy.

Policy: Board meetings will be scheduled in compliance with Ch. 42.30 RCW (Open Public Meetings Act) and RCW 52.14.100 (Fire Commissioners – Meetings). The Act broadly defines meetings to include the transaction of the official business of the Board including, but not limited to, “receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations and final actions”. The Board will function through regular, special, and emergency meetings. Regular Meetings The Board shall have at least one meeting per month. The date, time and place of the regular meeting must be established by written resolution. Special Meetings A special meeting is any meeting other than a regular meeting. Special meetings may be called by the Chair or upon a petition of a majority of the Commissioners. As a courtesy, prior to the establishment of the date, time and place of any special meeting, the Chair shall contact the other members of the Board to determine their availability for any such special meeting. The Board may not take final action on any item not specified in the special meeting notice, which shall be provided to the public pursuant to RCW 42.30.080 While other items of business may be discussed at a special meeting, no action can be taken on topics which have not been identified on the printed agenda. If an item is to be discussed in executive session, the item of business must also appear on the agenda if final action is to be taken following the executive session. Emergency Meetings An emergency meeting is a special board meeting held without the usual required notice. The Chair or a majority of the Board may call an emergency meeting when the conditions of RCW 42.30.070 are met.

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Amended 5-15-2018

Notices All regular or special meetings of the Board must be advertised as meetings that are open to the public. If the Board wishes to devote all or most of a special meeting to an issue(s) to be discussed in executive session, the special meeting should be called to order and recessed to an executive session. The purpose and expected duration of the executive session should be announced and recorded in the minutes (e.g., personnel matters). A regular meeting does not require a public notice. If the Board does not meet at its regular location or time, the meeting should be treated as a special meeting with proper notice and announcements to the media stating the time, place and purpose of the meeting. The District will notify newspapers and radio and television stations which have filed a request for such notification. Attendance Meetings may be convened in-person and/or by conference call, online, or other alternative format as determined by the chair, subject to the requirements of the Open Public Meetings Act, chapter 42.30 RCW.

Agenda The board shall provisionally establish the agenda for each subsequent meeting as a part of regular and special meeting business. Agenda items may be suggested by any commissioner or the fire chief. The board will assess the proposed agenda items including the time needed for discussion, the required meeting materials and the priority of the topic. The board chair or designee and the fire chief will collaborate to assure that the appropriate meeting materials are provided in the meeting materials packet or other format as required. If during preparation of the meeting materials packet a lack of documentation or readiness prohibits discussion the agenda topic, that topic will remain on the agenda with a notation explaining the status of the item. When needed, agenda topics may be added at the discretion of the fire chief and the board chair. The meeting materials packet will typically include; The Chief, Chair, and one other Board member at the Chair’s discretion are responsible for preparing the agenda for each meeting. Copies of the agenda, draft minutes of the previous meeting and relevant supplementary information. The meeting materials packet will be available to each Commissioner at least three business days in advance of the meeting and will be available to any interested citizen via the department website and at the district headquarters as early as possible but no less twentythan twenty-four hours prior to the meeting. The general format for the agenda document will include:

I. Open Meeting

II. Approval of Agenda

III. Public Comment

IV. Board Discussion and Possible Action Items

V. Board Resolutions

VI. Reports

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Amended 5-15-2018

VII Consent Agenda

VIII. Executive Session

IX. Next Meeting Agenda

IX. Adjournment

Quorum Three Commission members shall constitute a quorum for the transaction of all business. Quorum shall be determined by counting each Commissioner present for the call for the vote. Conduct All Board meetings will be conducted in an orderly and businesslike manner, and when necessary using simplified parliamentary procedures as described in Policy 1410. The order of business will be indicated in the agenda. Any amendments to the agenda will be voted on at the beginning of the meeting. All votes on motions and resolutions shall be by “voice” vote unless a roll call vote is requested by a member of the Board. Meetings should be conducted in accordance with the following ground rules:

1. Members are to listen actively and respect others when they are talking. Refrain from side conversations during discussions. Wait until the presenter has finished before asking questions.

2. Consider ideas with an open mind. Ideas may be respectfully challenged by asking questions – focus on ideas and refrain from personal attacks.

3. Members wishing to bring items for discussion should provide background information to other members in advance of the meeting, in conjunction with the meeting materials packet.

4. Each member should actively participate in discussions. There may be times when members do not agree 100% with an idea. Members should share their thoughts if they can’t accept a proposal, but also consider what they can accept even without 100% agreement.

5. Each member should try to keep discussions on task and efficient. 6. Instead of invalidating others’ suggestions, share your own new idea or

contribution. 7. Issues which have been decided will only be reopened in rare instances and with

agreement of the majority of the Board. 8. Prior to the Board voting on a motion the Chair or District Secretary will restate

the motion. 9. Decisions made by the Board will be summarized by the Chair or District

Secretary prior to moving to the next topic.

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Voting The vote on all matters shall be oral. Results will be announced immediately and recorded in the minutes. A Commissioner may change his/her vote if the change is announced before the Chair announces the results of the vote. Any Commissioner may abstain from voting at any call for the vote. The reason for the abstention should be stated and recorded in the minutes of the meeting. Public Participation The Board recognizes the value of public comment on fire and emergency medical services issues and the importance of involving members of the public in its meetings. A period for public comment shall be included in the agenda. The Board may also allow individuals to express an opinion prior to Board action on agenda items. Individuals wishing to be heard by the Board shall first be recognized by the Chair. Individuals, after identifying themselves, are encouraged to make comments as briefly as the subject permits. The Chair shall maintain order and ensure the appropriateness of discussion.