NIT No. 05/OMC/MAT/2016 Date: 03.06.2016 NOTICE INVITING ... for Printing, Stationery and...

NIT No. 05/OMC/MAT/2016 Date: 03.06.2016

NOTICE INVITING TENDER

Sealed tenders are invited from eligible Printers for supply of

Printing materials & Dealers / Distributors for supply of Office

Stationery and General Store Materials to Head Office, The Odisha

Mining Corporation Ltd., Bhubaneswar for the year 2016-17 on Annual

Rate Contract basis. The details of the Tender Schedule shall be

available in OMC website i.e. www.omcltd.in. There will be no manual

sale of tender papers. The last date of submission of above tenders is

24.06.2016 up to 3:30PM and shall be opened on the same day at

4:00PM in the presence of tenderers or their authorized

representatives.

The OMC reserves right to cancel all or part of the above tender

without any reason thereof.

Addl. General Manager (Mat)

TENDER SCHEDULE

1. INSTRUCTIONS TO THE BIDDERS

The tender shall be submitted in two parts in two separate sealed envelopes:

Part-I : Techno-Commercial Bid

Part-II : Price Bid

The above two envelopes shall be covered in a third envelope super-

scribing the name of items, tender number, due date of opening and

complete address of the tenderer. The tender should be addressed to

Addl. General Manager (Mat), The Odisha Mining Corporation Ltd.,

Bhubaneswar-751 001.

2. SOURCE AND AVAILABILITY OF TENDER PAPER

The tender papers shall be down loaded from our web site i.e.

www.omcltd.in by 06.06.2016. There will be no manual sale of tender

papers.

3. The tender must be initialized with seal on each page by the bidder.

PART-I

TECHNO-COMMERCIAL BID

1. ELIGIBILITY CRITERIA FOR PRINTING ,STATIONERY & GENERAL

STORE MATERIALS:

i. For printing items, the tenderer must have own printing press and

the proof of which need to be submitted with the Techno

Commercial Bid.

ii. For stationery & general store materials, the tenderer must have

its own establishment having valid & up-to-date Sales Tax

Registration Certificate to deal in General & stationary materials,

the proof of which need to be submitted with the Techno

Commercial Bid..

iii. Documents in support of Income Sales Tax registration like

PAN/TIN/ /Up-to-date Sales Tax Return should be submitted with

the Techno Commercial Bid.

iv. For stationery items minimum turnover of the Tenderer should be

`2.00 (Two lakh) per annum. The copies of the purchase orders

for more than `02 lakh or equivalent amount issued by other

State Govt/Public Sector Undertakings in favour of the bidders for

the last three preceding years should be furnished in support of

the turnover.

v. For printing items minimum turnover of the Bidder’s concern

should be `50,000.00 (Fifty thousand) per annum. The copies of

the purchase orders for more than `50,000.00 or equivalent

amount issued by other State Govt/Public Sector Undertakings in

favour of the bidder for the last three preceding years should be

furnished in support of the turnover.

2. EMD & COST OF TENDER PAPER:

EMD & cost of tender paper should be enclosed with the Techno

Commercial Bid in shape of Demand Draft drawn on any Nationalised

Bank at Bhubaneswar in favour of OMC Ltd.

Sl. No.

EMD & Cost of tender Paper

Cost of Tender

Paper including VAT@5%

EMD

1. Printing Materials `525.00 `2,500.00

2. Stationery & General

Store Materials `1050.00 `5,000.00

3. PROCEDURE, DATE, TIME AND PLACE FOR SUBMITTING THE

BIDS The Bid should be submitted within the stipulated date and time as

stated in the NIT. The bids or modifications to bids, which are received

after the due time & date shall not be taken into consideration. No

canvas in this regard shall be entertained. The Bidder has the option for

sending its proposal to OMC by registered post or speed post or courier

or deposited by hand in the tender box kept for this purpose in the

office chamber of the Addl. General Manager(Mat.),OMC Ltd,

Bhubaneswar. Bids submitted by telex/ telegram/ fax/ e-mail shall not

be considered under any circumstances. Bids received after the Bid

deadline shall not be accepted under any circumstances. OMC shall not

be responsible for any delay in receipt of the proposals. Any

proposal/tender received by OMC after the Bid Deadline shall be

returned unopened. The downloaded bid documents should be

submitted in original duly filled in with signature and seal by the bidder

on each page.

4. DATE, TIME AND PLACE OF OPENING OF THE BID The techno-commercial bid shall be opened in presence of the bidders or

their authorized representatives on the date and time specified in the

NIT in the office of the AGM (Material). The Techno Commercial Bids

shall be evaluated by a committee of OMC. The Price Bids of the techno-

commercially qualified bidders only shall be opened in presence of the

bidders or their authorized representatives if any on a date which shall

be intimated separately. In case of any holiday/bandh declared on

tender opening date, the tender will be opened on same time on the

next working day.

5. BID EVALUATION The bid evaluation process comprises of the following two steps:

Step I – Techno commercial bid evaluation Step II – Price bid evaluation.

Step I – Techno commercial bid evaluation

i) Techno- commercial check would involve financial & technical

status of the bidder (financial & technical check).

ii) Bidders qualifying in the techno commercial bid shall be declared

as Qualified Bidders.

iii) The Price-Bid of the qualified bidders shall only be opened. The

price bid of the bidders other than the qualified bidders shall be

returned unopened as soon as possible.

Step II – Price bid evaluation

i) Envelope-2 i.e. Price bid shall be opened only of the Qualified Bidders.

ii) The bidder offering lowest rate for each item shall be declared as

the L-1 Bidder. The L-1 bidder shall be called for negotiation. The

decision of OMC with regard to the Bid Evaluation shall be final

and binding on all Bidders, and shall not be available to be

questioned before any forum or court of law.

6. SCOPE OF SUPPLY: The items as per the list are to be supplied to our

Corporate Office, Bhubaneswar during the financial year 2016-17 in two

phases. Necessary purchase order shall be placed basing on the

requirement. The materials should be supplied as per the specification

of the purchase order.

7. SPECIFICATION OF THE ITEM & QUANTITY: The brand/ make

indicated against the items shall be adhered to and the non-branded

items shall be supplied as per sample available in our office. The

quantity indicated against each item is tentative and may vary

depending upon our requirement.

8. COLLECTION OF SAMPLE: The bidders if desire are requested to

collect samples from our store during office hours.

9. VALIDITY OF THE BID: 3 (three) months from date of opening of the bid.

10. SECURITY DEPOSIT: EMD of the successful bidder will be converted to

Security Deposit and shall be returned after the contractual obligations

are completed. No interest shall accrue on the Security Deposit. In case

of breach of contact the Security Deposit shall be taken into account for

forfeiture. EMD of unsuccessful bidder shall be refunded within 1 (one)

month of finalization of tender.

11. VALIDITY OF THE CONTRACT: From 01.04.2016 to 31.03.2017.

Contract will be made with the agencies covering the items for which

they have quoted the lowest rate.

12. PRICE: The price shall remain valid, fixed and firm through-out the

contract period. The price shall be quoted as per the price bid format

where in the price per quantity as indicated in the format to be quoted.

Taxes if any shall be mentioned separately.

13. INSPECTION & CERTIFICATION: After completion of supply, the

items shall be inspected by authorised inspector of the Corporation and

if found defective shall be replaced by the bidder with free of cost.

14. The tenderer shall not assign or sublet the order.

15. The price against each item should be in type-written. Hand written

price bid shall not be accepted & the bid shall be rejected summarily.

16. DELIVERY PERIOD: The materials must be delivered as per the

delivery date to be indicated in the purchase order.

17. PAYMENT: 100% payment shall be released at Head Office, within 15

days from the date of acceptance of the materials at OMC Office,

Bhubaneswar on submission of bill in duplicate and after inspection and

stock entry by Store Section.

18. PENALTY: In case supplier fails to deliver the materials within the

original or extended delivery period, penalty will be 0.25 % of the basic

order value of each 1/10th delay of the original delivery period

calculated in number of days. However penalty on this account will not

exceed 5% of the basic order value. Besides this, any increase in taxes

and duties after expiry of delivery period will be to the supplier’s

account

19. REJECTION OF TENDER: The OMC Management reserves the right to

reject any or all tenders without assigning any reason thereof. Tender

received incomplete form or after, the schedule date and time shall not

be accepted.

20. JURISDICTION: In case of any legal dispute to this work, it will be

under the jurisdiction of the Court of Bhubaneswar in Dist. of Khurda.

Addl. General Manager (Mat)

CHECK LIST TECHNO COMMERCIAL BID

Name and address of the Bidder: ______________________

1. Status of the bidder (Manufacturer/ Authorised Dealer/ Stockiest/ DGS&D/ EPM Rate Contract Holder/ SSI Unit).

2. Attested copies of upto date Sales Tax/ TIN certificate.

3. PAN Number

4. The annual turnover for last proceeding three years.

5. Cost of tender paper: a. Draft No. :

b. Date :

c. Amount :

6. Earnest Money Deposit: a. Draft No. :

b. Date :

c. Amount :

7. Name & Phone No of the Bidder:

The attested copy of the documents as required are to be enclosed in the

Techno Commercial Bid. The documents enclosed must have been serially

numbered and page numbers are to be written in the above index.

Signature of the Bidder

Part-II PRICE BID FORMAT

A. Stationery Materials

Sl. No.

Description of Materials

Make Qty.

Required UOM

Rate (Rs)

Tax

Amount with Tax

(Rs)

1 Arch file (Small) Sweta 20 No.

2 Arch file (Big) Sweta 150 No.

3 Adhesive Pad (2”x3”) 75 mm

Corporate 100 Pkt.

4 Alpin-T shaped (Nickel) Oddy 200 Pkt.

5 Bound Register No. 4 65 GSM 30 No.




9 Bound Register No. 30 Alphabetic

65 GSM 10 No.


11 Board file As per samples 1000 No.

12 Brown Tape(2’’ size & 30 m long)

Miracle 10 Roll

13 Carbon (DF size) Kores 5 Pkt.

14 Clip Board Sweta/equivalent 5 No.

15 Colour Paper (100 Sheet each)

Royal Executive Bond

10 Pkt.

16 Cover File Rajdhani 200 No.

17 Cello Tape (Big)- 50m long & 1” size

Miracle 100 No.

18 Cello Tape (Small) 50m long , ½” size

Miracle 100 No.

19 Clip File/ Flat OMM SAI 50 No.

20 Colour Flag 15mm x 76mm x 5colour

Oddy 250 Pkt.

21 Correction Pen (Cover-IT)

Camlin 200 No.

22. Erazex Fluid Bottle Kores 50 No.

23 Eraser (Plain) Natraj 200 No.

24 Gum Tube-20g Fevigum 100 No.

25 Gum Small-150ml Camlin 30 No.

26 Glue Stick-15g Kores 70 No.

27 Jems Clip-26mm (100 clips)

Bell 250 Pkt.

28 Glossy Paper-A4 Bilt 5 Pkt.

29 Xerox A4 Paper-75 GSM

JK Copier 2000 Pkt.

30 Sheet Protector (Map Folder)-A4 size

Bala-GI 200 No.

31 OHP Film-100 micron, 210 x 297 mm

ODDY 10 Pkt.

32 Document Wallet A4 World One 80 No.

33 Binder Clip-32mm ODDY 20 Pkt.

34 Exercise Khata (Long)-No. 6

Good Quality 20 No.

35 Fevicol Tube-25g Fevicol 50 No.

36 Budkin Plastic Handel 30 No.

37 Envelope -10” x 4½” Maplitho 1000 No.

38 OHP Marker Linc 50 No.

39 Pen Tumbler Omega 10 No.

40 White Board Marker Linc 30 No.

41 Fax Roll -701 model Panasonic 5 Set

42 Plastic Folder- A4 size Balhar 103H 1500 No.

43 Plastic Clip File- A4 size TRIO 70 No.

44 Plastic D-Ring File 4” Kolar Nine 30 No.

45 Plastic Transparent with Stick-A4

TRIO 30 Set

46 Plastic Pocket File (Double)

Kolar Nine 100 No.

47 Plastic Pocket File (Single)

Kolar Nine 150 No.

48 Pencil Natraj 100 No.

49 Pen Stand- 2 Socket Kebika 10 No.

50 Pen Stand- 4 Socket Kebika 10 No.

51 Pen Stand Pen- No 631 Jotter

Linc 100 No.

52 Ball Pen Cello/Linc 100 No.

53 Pen-Cello Smart Jet DX Cello 500 No.

54 Pen (Timax) Rorito 200 No.

55 Pen (Use & Throw) Pentch Stylo 300 No.

56 Pen High lighter (Marker)

Febercastle 200 No.

57 Pen Double Action (Woody)

Linc 250 No.

58 Pencil Cutter Natraj 50 No.

59 Paper Weight Kabica 100 No.

60 Pin Stand (Magnetic) Omega 50 No.

61 Punching Machine Kangaro DP 480 50 No.

62 Refill (Small) Linc-1500 2000 No.

63 Refill (Jotter)-Red Linc 50 No.

64 Ribbon Cartridge-LQ5235

Wipro 20 Pkt.

65 Scribling Pad-1/6” size Kishna 100 No.

66 Scribling Pad-1/8” size ITC 200 No.

67 Spiral Pad-1/8” Custom

Built 700 No.

68 Short Hand Note Book Sweta 100 No.

69 Short Hand Pencil Apsara 100 No.

70 Stapler (Big)-HS45P Kangaro 50 No.

71 Stapler (Small)-No. 10 Kangaro 150 No.

72 Stapler Pin (Big)-24 x 6 Kangaro 100 Pkt.

73 Stapler Pin (Small) No. 10, 1M

Kangaro 300 Pkt.

74 File Tray Omega 100 Pkt.

75 Stamp Pad (Big) Febercastle 30 Pkt.

76 Stamp Pad (Small) Febercastle 100 Pkt.

77 Stamp Pad Ink Febercastle 50 Btl.

78 Sketch Pen Luxer 30 Pkt.

79 Sponge Cup Good Quality 10 No.

80 Single Punch (No. 376224)

Kangaro 100 No.

81 File Separator (1-12) Mahaviara 30 Set

82 File Separator (1-20) Mahaviara 30 Set

83 Stick on Flag (5 Colour)

ODDY 30 Pkt.

84 Tag - Long (Cotton)10” Grepes/equivalent 200 Bndl

85 Transparent Folder (White)-A4 size

Kloar Nine 500 No.

G. Total:----------------------(In figure & word)



B. General Store Materials

Sl. No.

Description of Materials Make Qty.

Required UOM

Rate (Rs)

Tax Amount with tax

(Rs)

1 Acid (HCL) Diluted 30 Btl.

2 AC perfume with stand Ambipur 50 Set

3 AC perfume Reffil Ambipur 100 No.

4 Bucket Plastic-20 ltr. Cello 10 No.

5 Battery Spl.- 1050 Eveready 500 No.

6 Pencil Battery - AA Orpat 300 No.

7 Remote Battery - AAA Eveready 500 No.

8 Car perfume (Freshener) Ambipur 100 No.

9 CD writable-100 Pack Moserbar 5 Pkt.

10 DVD writable-100 Pack Moserbar 1 Pkt.

11 CD Rewritable-100 Pack Moserbar 1 Pkt.

12 Dettol-500 ml Dettol 20 Btl.

13 Duster cloth As per sample 2000 No.

14 Electric Tea Kettle (1 ltr)

Bajaj 05 No.

15 Hit Sprayer Godrej 20 No.

16 Pad Lock No-21 Mobaj 20 No.

17 Lock - 7 Leaver (Silver) Godrej 20 No.

18 Mop Cotton Ezey 10 No.

19 Mop with Stand Ezey 05 Set

20 Naphthalene Bengal

Chemical 200 Pkt.

21 Odonil Balsara 50 Pkt.

22 Room spray- 200ml RIA 300 Btl.

23 Sanital (1 ltr.) Good Quality 150 Btl.

24 Soap-30g LUX 50 No.

25 Scissor(Medium) Oddy 20 No.

26 Thermo flask-1 Ltr. Eagle/ Milton 20 No.

27 Torch Light (3 cell) Eveready 10 No.

28 Tea tray-Melamine Cello 20 No.

29 Umbrella (Folding) K.C.Paul 05 No.

30 Vim Powder- (1kg. each) Hindustan Unileaver

150 Pkt.

31 Waste Paper Basket Good Quality 100 No.

32 Water Jug-2 ltr Ankur 50 No.

33 Liquid Soap (Hand Wash) Dettol 20 Btl.

34 Cloth-Red Cotton Markin 20 M

35 Knife Natraj 50 No.

36 Magnetic Duster Greeps 10 No.

37 Table calculator- 12 digit with guarantee check & correct (100 step)

Casio 20 No.

G. Total:--------------------(in figure & word))



C. Printing Materials

Sl. No.

Description of Materials

Make Qty.

Required UOM

Rate (Rs)

Tax Amount with tax (in Rs)

1 Letter receipt register (250 pages)

As per sample

50 No.

2 Letter issue register (500 Folio)

As per sample

30 No.

3 Letter Head Pad- A4 size each 100 sheet)

As per sample

200 Pad

4 Envelope thick (10" x 4½" size)

As per sample

20000 No.

5 Envelope thick (11" x 5" size)

As per sample

5000 No.

6 Log book (Vehicle) As per sample

100 No.

7 Envelope cloth pasted (9" x 6")

As per sample

200 No.


As per sample

200 No.


As per sample

700 No.


As per sample

500 No.

11 Scribbling pad 1/8 size each 50 logo print

As per sample 100 No.

12 Fly leaf (Thick) with OMC Logo (Front ½ policoated)


13 Fly leaf (Thin) with OMC Logo

As per sample

500 No.

14 Note sheet (A4 size) 100 each 95 GSM

As per sample

400 Pad

15 Price store ledger (250 Folio) Ledger Paper

As per sample 20 Nos. No.

16 Voucher Pad (Small)-1/6

As per sample

100 Pad

17 Duty Register (Big) DF size

As per sample

30 No.

18 Attendance Register DF size

As per sample

20 No.

19 File movement Register

As per sample

20 No.

20 Indent-Cum-Issue Sheet with duplicate porporated


21 GRS Book-3 in 1 (1/4 size) 50 x 3

As per sample

20 No.

22 SIC Book-3 in 1 (1/4 size) 50 x 3

As per sample

20 No.

23 Out Door Ticket Book (each50 pages)-1/8 size

As per sample 500 Pad

24 Ledger Account-250 Folio (Ledger paper use)


G. Total-------(in figure & word)


NIT No. 05/OMC/MAT/2016 Date: 03.06.2016 NOTICE INVITING ... for Printing, Stationery and...

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