Nipper Admin Application - LSV

Nipper Admin Application

User Guide 2020/21

Nipper Admin Application – User Guide Version 3.0 11-2020 of 24

Nipper Admin Application – User Guide V3 – 2020/21

Contents

1 Introduction .......................................................................................................................................................................... 3

1.1 Accessing the application....................................................................................................................................................... 3

1.2 User Access ........................................................................................................................................................................... 3

1.2.1 Setting up a Junior Coordinator in Surfguard ............................................................................................... 4

1.2.2 Setting up a Nipper Administrator in Surfguard ............................................................................................ 5

1.2.3 Setting up Age Manager and program assistant access in the app. ............................................................ 5

2 Log in .................................................................................................................................................................................... 6

2.1 Errors in Log in ....................................................................................................................................................................... 6

2.1.1 Forgot Password .......................................................................................................................................... 7

2.2 Select club ............................................................................................................................................................................. 7

3 Home Page ............................................................................................................................................................................ 7

4 Junior Coordinator / Nipper Administrator Access........................................................................................................... 8

4.1 Age Manager Admin .............................................................................................................................................................. 8

4.1.1 Adding a program assistant ....................................................................................................................... 10

4.1.2 Session Attendance ................................................................................................................................... 10

4.1.3 Preliminary Assessment ............................................................................................................................ 10

4.1.4 Competition Evaluation .............................................................................................................................. 10

4.1.5 Season Completion ................................................................................................................................... 10

4.1.6 Nipper Awards Criteria ............................................................................................................................... 11

4.2 Session Admin ..................................................................................................................................................................... 12

4.3 Publish to Surfguard ............................................................................................................................................................ 13

4.3.1 Publishing awards ...................................................................................................................................... 13

4.3.2 Publish new award status .......................................................................................................................... 14

4.3.3 Assessment States .................................................................................................................................... 15

4.3.4 Participating / Not Participating Nippers ................................................................................................... 15

4.3.5 Surf Education Award Certificates ............................................................................................................. 15

4.3.6 Download CSV .......................................................................................................................................... 16

5 Junior Coordinator, Age Managers & Program Assistant Access................................................................................. 17

5.1 Manage Program ................................................................................................................................................................. 18

5.1.1 Choose session ......................................................................................................................................... 18

5.1.2 Age Groups ................................................................................................................................................ 18

5.1.3 Nipper List.................................................................................................................................................. 19

5.1.4 Medical condition ....................................................................................................................................... 20

5.1.5 Add a missing Nipper ................................................................................................................................. 21

5.1.6 Starfish Nippers Group .............................................................................................................................. 22

5.1.7 Season Completion ................................................................................................................................... 23

6 Resources ........................................................................................................................................................................... 24

7 Links .................................................................................................................................................................................... 24

8 Feedback ................................................................................................................................... Error! Bookmark not defined.



1 Introduction

The Nippers Administration Application is an easy access app. for Junior Coordinators, Age Manager

and program assistants to manage Nipper Education Programs.

Features of the Nipper Admin App.:

• Managing User Permissions (Junior Coordinator only)

• Managing Nipper sessions

• Tracking Nipper attendance

• Completion of Preliminary Assessments, Competition Evaluation and Surf Education Awards

• Ability to leave notes against sessions and Nippers for Junior Coordinators to Age Managers to

view

• Add a Nipper to a session who isn’t a member

• Ability to contact parents

• Access to state resources and links

• Downloading end of season surf education certificates

• Uploading a program to sessions

• Downloading Age Group Contact Lists

1.1 Accessing the application

The application is accessible via the web browser for mobile devices including smartphones and tablets,

while also being able for usage on laptops and computers. It requires internet connectivity to access the

functionality.

The application is supported on the following systems:

• Android

• iOS (iPhone)

• Internet access through browsers

The app can be accessed via the following link - https://nipperapp.sls.com.au/

You can save this page to your home screen on your phone or tablet.

1.2 User Access

The clubs Junior Coordinator and Nipper Administrator has the highest access levels. They have the overall responsibility of setting up user permissions for Age Managers and the Nipper program sessions in the app.

The Junior Coordinator or Nipper Admin must set up user permissions and sessions before Age Managers and program assistants can access the app.

https://nipperapp.sls.com.au/



1.2.1 Setting up a Junior Coordinator in Surfguard

Your clubs Junior Coordinator must be allocated in Surfguard. Only one Junior Coordinator can be nominated for this role.

This can be completed in the Officers section. Typically, Surfguard Registrars or club Secretaries have access to allocate these positions.

Go to Organisational Management > Officers > Officers. A list of club position titles will appear.

Scroll down to Junior Coordinator and select new to add in your clubs Junior Coordinator.

If you don’t have ‘Junior Coordinator’ listed in the officers section, Select ‘Setup Officer Position Synonyms’ up the top of the page.

The position title listed next to ‘Junior Activities’ is the position which is required to be filled for the Junior Coordinator to have access to the app.



1.2.2 Setting up a Nipper Administrator in Surfguard

Your clubs Nipper Administrator must be allocated in Surfguard. Only one Nipper Administrator can be nominated for this role.

This can be completed in the Officers section. Typically, Surfguard Registrars or club Secretaries have access to allocate these positions.

Go to Organisational Management > Officers > Officers. A list of club position titles will appear.

Scroll down to Nipper Admin and select new to add in your clubs Nipper Administrator.

1.2.3 Setting up Age Manager and program assistant access in the app.

For Age Managers and program assistants to have access to the app. the Junior Coordinator must go in and set up permissions for each user.

Age Managers and program assistants will not be able to enter the app until they have permission.

See ‘4.1 Age Manager Admin’ for instructions on how to set up users.



2 Log in

The app can be accessed via the following link - https://nipperapp.sls.com.au/

Once the application is open, a log in page will appear.

Enter the users log in details to access the options available. Your username and password are the

same as your SLS Members Area Account.

2.1 Errors in Log in

Username and password are case sensitive, so ensure any capital letters are included.

If the username and password is not valid, it may be that the user doesn’t have the permission for

access, or alternatively that a password or username is incorrect.

https://nipperapp.sls.com.au/



2.1.1 Forgot Password

If a member is unable to log into the application, select ‘forgot password’. The page will be directed to

the SLSA Members Area to send a reminder of their forgotten username and/or password.

The options will allow the user to receive a reminder of their username or reset their password via email

or SMS to a mobile phone.

Should you continue to have an issue retrieving your details, please contact the SLSA IT Helpdesk on

1300 724 006 or [email protected].

2.2 Select club

Once you have logged in, the user may need to select the club they are wishing to access, should they

be a member of more than one club.

Note: If the user is a member of only one club this option will be skipped, and you will progress through

to the home page. Once at the home page, the top right corner will display the club in which the user is

accessing.

3 Home Page

The home page is where the user will be able to access the various areas in which they have

permission for. The top of the page will show the Surf Life Saving Australia logo, state logo and the

selected club logo. With navigation panels to log out on the right.

The Home page look slightly different for Junior Coordinators and Age Managers/program assistants.



4 Junior Coordinator / Nipper Administrator Access

Once logged in, Junior Coordinators / Nipper Administrator will see the home screen with the following

options available. Using the touch screen or mouse you can select the feature you wish to access.

• Age Manager Admin

• Session Admin

• Manage Program

• Reports and Stats

• Publish to Surfguard

• Temp Nipper List

4.1 Age Manager Admin



The Age Manager admin. option allows Junior Coordinators to administer permissions for the Age

Managers and program assistants at the club.

The page will show all Age Managers who are active members at the club and flag whether their award

is current or expired. If a club member has not completed the qualification, their name will not appear on

the page. If there are Age Managers listed who are not an active Age Manager for the coming season

you can ‘disable’ them which will remove them from the list. If you would like to add back in a ‘disabled’

Age Manager click the show disabled button, and click ‘enable’.

Junior Coordinators will be able to approve Age Managers permissions using the toggle options.

Showing green gives them permission for the functionality, showing red means they won’t have access

for the functionality.

As a minimum to enter the app. an Age Manager or program assistant must have the ‘Session

Attendance’ functionality showing as green. If all the permissions are showing as red they will not

have access to the app.



4.1.1 Adding a program assistant

Only Age Managers will automatically appear in the Age Manager Admin functionality.

A Junior Coordination can add in other program assistants who they wish to use the app. (for example coaches and Surfguard Registrars) by selecting ‘Add a member by ID’.

By adding the members ID it will bring the user up at the bottom of the list in ‘other members’.

The Junior Coordinator will then be able to assign the member permissions.

4.1.2 Session Attendance

As a minimum, Age Managers must have this approved to access the application.

The option will give the person permission to check in/check out Nippers in session.

Where an Age Manager is not holding a current award or access to the application is not approved,

Junior Coordinators must leave the toggle as red.

4.1.3 Preliminary Assessment

This option grants permission for Age Managers to approve the Preliminary Assessment of Nippers.

The Junior Coordinator will have the final approval prior to submitting.

4.1.4 Competition Evaluation

This option grants permission for Age Managers to approve the Competition Evaluation of Nippers. The

Junior Coordinator will have the final approval prior to submitting.

4.1.5 Season Completion

This option grants permission for Age Managers to approve season completion for Nippers and award

the relevant Surf Education Award. The Junior Coordinator will have the final approval prior to

submitting.



4.1.6 Nipper Awards Criteria

Below is the awards table which outlines the criteria for all Nipper awards

Age Group

Preliminary Assessment (Pool or open water)

Competition Skills Evaluation (Surf/open water)

Program Award

U 6

From a standing position in waist deep water perform a front glide and recover to a secure

position.

Perform a back float for 15 seconds whilst holding a buoyant aid and recover to a

secure position.

Not required

(no competition for this age group)

Surf Play One

U 7

From a standing position in waist deep water perform a front glide, kick for 3m and recover

to a secure position.

Perform a back float for 30 seconds and recover to a secure position.

Not required (no competition for this age group)

Surf Play Two

U 8

25 metre swim (any stroke)

1 minute survival float (on back)

Not required (no water competition, except for wade which takes place in waist

deep water)

Surf Aware One

U 9 25 metre swim (any stroke)

1 minute survival float (on back) 150m open water swim within 12

minutes (continuous freestyle)

Surf Aware Two

U 10

25 metre swim (freestyle/front crawl)

1 1/2 minutes survival float (on back) 150m open water swim within 11


Surf Safe One

U 11 50 metre swim (freestyle/front crawl)

2 minutes survival float (on back) 288m open water swim within 12 minutes (continuous freestyle)

Surf Safe Two

U 12


2 minutes survival float (on back) 288m open water swim within 10


Surf Smart One

U 13


3 minutes survival float (on back) 288m open water swim within 9 minutes (continuous freestyle)

Surf Smart Two

U 14

200 metre swim (freestyle/front crawl within 5 minutes)

3 minutes survival float (on back)

288m open water swim within 9 minutes (continuous freestyle)

Surf Rescue

Certificate



4.2 Session Admin

The Session Admin option will give the Junior Coordinator the option to add, modify, delete and add

notes to Nipper sessions.

Fields include date, start and end time and location.

Make sure you select the season year from the drop-down box. Information from previous years can be

found here.

Sessions will be sorted by date order, if a session is modified to a later date it will appear based upon

this, not on when it was created by the user.

Sessions can be named by clicking the pen icon. A box will appear where you can type the session

name.

As a minimum one session needs to be created to allow the functionality to record Preliminary

Assessments, Competition Evaluations and Season Completion awards.

The Add notes option allows user to leave relevant notes for other users. A drop screen option will

appear allowing the user to write notes in such as age group starting times etc. These notes will appear

for the Age Managers and program assistants to view. If a note has been added the note icon will

become red.



The Starfish Nippers option can be toggled from red to green if club has a Starfish Nippers program. Once this is turned on a Starfish Nippers group will be added to the Age Group page in Manager Program where Starfish Nippers can be added to the group using their Member ID.

4.3 Publish to Surfguard

This option allows the Junior Coordinator or Nipper Administrator to push Nipper Preliminary

Assessments, Competition Evaluations and End of Season Awards to Surfguard.

4.3.1 Publishing awards

After Age Managers and program assistants have marked awards in Manage Program they will show as

pending with a black tick.

The Junior Coordinator is required to go in double check that the assessments put through are correct.

If they are happy with these, select ‘Publish New Awards.

The tick will then change to green to show the awards have been allocated to the Nipper against their

Surfguard profile.

If a tick is showing as orange, it indicates there is an error and the award has not been allocated to

Surfguard. In this case, state centre will be notified by email and will assist to process the awards

directly to Surfguard

You can use the ‘Search for a Nipper’ function to search for an individual Nipper to see their

assessment statuses at any time.

Data from previous seasons can be found in the year drop down box.



4.3.2 Publish new award status

After clicking the ‘Publish New Awards’ button, the below pop up box will appear to give you a live status report.

If there is an error, state centre will be notified by email and will assist to process the awards directly to

Surfguard.

Errors may occur if the Nipper has had the award in previous seasons.



4.3.3 Assessment States

4.3.4 Participating / Not Participating Nippers

Within the Publish to Surfguard area this function has been added for Junior Activities Members who are not participating in the Nippers Program. Administrators can select the ‘participating toggle to red. This will then remove the Nipper from the main list and will be filtered out as not participating.

4.3.5 Surf Education Award Certificates

Surf Education Award Certificates can be downloaded once the season completion awards have been published to Surfguard by clicking on ‘Download Certificates’

It is recommended to download these certificated by age group ie, filter to U8 and the download.

The information, including the club logo is all retrieved from Surfguard,



4.3.6 Download CSV

Download a CSV summary of Nippers, the amount of sessions attended, and summary of awards



5 Junior Coordinator, Age Managers & Program Assistant Access

Once logged in Junior Coordinators, Age Managers and program assistants will see a home screen

showing the following options.

• Manage program

• Resources

• Links



5.1 Manage Program

The Manage program function will be a picture of your club cap.

The Manage program option allows the user to access sessions and view and manage age groups.

5.1.1 Choose session

The choose session option will open access to all sessions that have been created by the Junior

Coordinator. Details of date, time and location will be shown under the heading. To access notes on the

session, click the notes option on the right-hand side of the session option. Click on the session you

wish to access.

5.1.2 Age Groups

Once you have selected the session you wish to access you will be presented with the screen seen

below showing all the different age groups. The page will show you:

- all of age groups

- the number of Nippers in each age group, the number of nippers checked in and out per age

group

- the total number of nippers checked in / out and currently on beach

- ability to download session checkins



The add notes option will allow the user to leave notes for other Age Managers, program assistants and

Junior Coordinators regarding each session. If a note has been added the notes icon will become red.

The add program option will allow the user to upload a document ie.the age groups activities for the

session. If a document has been added the program icon will become red.

All sessions show as running, if a session is required to be cancelled select the ‘running’ toggling to

cancel the session. The colour will change to red. Place a note in the notes field as to why the session

required to be canceled.

5.1.3 Nipper List

The Nipper list will show all the members who are active Junior Activity and Cadet Members for the

season and which age group they belong to. The user will have several functionality options depending

on their approved permissions.

This will include:

• Check In/Check Out – Marking attendance of each Nipper. It will include a live count of

Nippers as you check in and out.

• Preliminary Assessment - This option allows permission to approve the Preliminary

Assessment of Nippers.

• Competition Evaluation - This option allows permission for Age Managers to approve the

Competition Evaluation of Nippers.

Notes:

1. Preliminary Assessments must be marked off as complete, prior to marking off Competition

Evaluations.

2. If you do not have permission to use the functionality it will be shaded out, however you will still

see the statuses.

There are also options to leave notes and to see how many sessions the Nipper has attended. These

notes will continue through each session.

There is a live count of how many sessions a Nipper has attended and male/female filtering

functionality.



There is an option to download contact CSV which will download and excel spreadsheet with the age

groups emergency contact details.

The phone symbol will contain contact details of the parent/guardian, this will allow the user to contact them via phone or email.

5.1.4 Medical condition

If a nipper has a medical condition as highlighted in their Surfguard profile this medical symbol will appear next to their name. Click icon to view the medical condition.



5.1.5 Add a missing Nipper

If you wish to add a Nipper who does not show on the Nipper list, this can be completed by the ‘Add a Missing Nipper’ function for the particular age group you are in.

You will be required to add in the Nipper’s name and the parent/guardian email.

An email will be sent to the parent/guardian and Junior Coordinator to flag that a Nipper has been

added and club membership should be followed up.

The Nipper will not automatically appear in the next weeks sessions. The will need to become an active

member to show in each week and have their profile link to Surfguard.



5.1.6 Starfish Nippers Group

The Starfish Nippers Group allows you to add in a Starfish Nipper using their Member ID. Once added to the group the check in and out function is available.



5.1.7 Season Completion

At the end of the season you can close off the season and award Nippers their Surf Education Award. This is located at the bottom of the screen where you view all the sessions in Manage Program.

Once you have selected ‘Season Completion’, select the age group you wish to close off.

A list of Nippers will appear with their numbers of sessions attended. Attendance is recoded via the Check In/Check Out functionality.

If the Nipper has completed all the requirements to be awarded the ‘Surf Education Award’ select the ‘season completion’ toggle and move to green.



6 Resources

The resources tab will provide access to various resources and guides to assist Age Managers to

deliver their Nippers Education Program.

7 Links

The links tab will provide access to external links to assist Age Managers to deliver their Nippers Education Program.

8 Support

A support button has been added to the bottom of each page, by clicking the button you will be able to create a capture of a specific issue or feedback and then add comments and enter your email address for this to be addressed.

Nipper Admin Application - LSV

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