New District Website

Presenters:Ray Ward / Bill Smith

Current Situation

• District Website

• Clubs– 28 use District Provided– 5 use ClubRunner– 4 created own site– 2 Club Wizard– 1 None

Survey

• How Important is a website?– 34.8% Extremely Important– 39.1% Very Important– 26.1% Important– 0.0% Not Very Important– 0.0% Not At All Important

Survey

• What important features should a club website have?– 100% Calendar of Events– 95.7% Meeting time and location– 95.7% Photos– 87.0% Copy of Newsletter– 78.3% External Communication– 78.3% List of Board Members– 69.6% Event Registration– 60.9% Link to Social Media Page– 52.2% Internal communication to members– 47.8% Ability to manage club– 39.1% Videos

Survey

• Do you have members in your club who are responsible for the following?– 87.0% Website– 87.0% Newsletter– 65.2% Photographer– 65.2% Media Relations– 52.2% Social Media site– 4.3% Videographer

Survey

• How often do you update your website?– 56.5% Whenever Necessary– 21.7% Once a week– 8.7% Once a month– 8.7% Once a year– 4.3% Not At All

Survey

• How much would your club spend for an easy to update website?– 40.9% $20 to $35 per month– 27.3% $35 to $50 per month– 22.7% $2-5 per member per year– 9.1% more than $50 per month

Our Research

• Dacdb

• Club Wizard

• ClubRunner

ClubRunner

• ClubRunner is an administration and communication software package that will enable clubs to effectively:– Reach members– Improve communication between members– Better organize their club

• It is an online service comprised of powerful tools designed to:– Maintain your club data– Boost communications– Organize events and volunteers– Help your club run more efficiently and easily

Web Designer

• Easy to update content directly on website

• No HTML or FTP skills required

• Photos and pictures are automatically resized and compressed

• More than one member can contribute to the website – no more bottlenecks

• Role-based access rights, so not all members can change all the information

Web Designer

• Flexible layouts and custom components– Choose which components to display on your homepage

and decide where to place them

– Custom components allow you to drop in simple text or large graphics, anywhere on your site

– You have the ability to decide whether a one, two or three column layout is right for you

– Now, it’s also possible to decide where you want your widgets placed

– Add website sponsor advertisements anywhere on your website

Web Designer

• Customizable drop down navigation menu– Now, your club can decide exactly what your

navigation menu will look like– Enjoy simpler site navigation with drop down menus

that point to the internal, external or site pages– Better organize and manage your site map with the

user-friendly navigation tools– Enjoy the use of unlimited submenus – Keep specific pages private by making them password

protected

Website Designer

• Customizable banner graphic and header– You now have the ability to choose

from available background images or upload your very own custom image

– Customize your website header to match the personality of your Club

• New & improved photo albums– Upload multiple images at once– Display images via a slideshow on

your website

Basic Services- Free

• Website Manager - Publish a professional custom site, or integrate ClubRunner's tools into your existing site. Add stories, links, photos and documents quickly and securely. Unlimited web pages for each club

• Photo Albums - Upload and share photos with your club, community and the whole world! Viewable online in multiple albums with slideshows. Automatic resizing keeps your site fast.

• Document Management - Upload and share club documents with your club.

Upgraded Site - Fee

• Email Message Center - Send broadcast emails using our secure email server. Mail merge fields, templates and custom signatures ensure that your correspondence always looks professional. 

• Member Directory - Maintain an up-to-date member directory with photos in a secure member area of your site. Each member can update their own profile of download in Excel, Word or PDF.

Upgraded Site - Fee

• Event Calendar & Planner - Plan and promote your event from invitations to online registrations to volunteer task management. Print name tags. Send follow-up emails. 

• eBulletin - Create your own professional eBulletin, personalized with reminders and announcements and emailed to all current and prospective members with one click.

Upgraded Site - Fee

• Attendance Manager - Keep track of meeting attendance. Report to District. Report make-ups, exemptions and leaves, and generate month end reports.  

• Database Integration with RI - Sync your member data. club information and club executives and officer changes to Rotary International's database.

Upgraded Site - Fee

• Dues & Billing - Create invoices for your members, and print or email personalized bills. Track payments, debits and credits, and account statements.  

Club Pricing

Web Designer and Upgraded Site

Size of Club in Members

Annual Fee

Up to 20 members $239.40

Between 21 and 30 $299.40

Between 31 and 40 $359.40

Between 41 and 50 $419.40

Between 51 and 80 $479.40

Between 81 and 120 $599.40

Between 121 and 200 $719.40

Between 201 and 300 $959.40

Between 301 and 500 $1,199.40

Larger Clubs Please Call

Plus setup fee of $199

First Year Receive 14 months of service for the price of 12 months

Must sign-up by Sept. 30

2012

Available Extras – additional fee

• Online Payment & eCommerce - Integrated with the Dues & Billing Module and MyEventRunner, collect credit card payments online and deposit directly to your bank account.

• Barcode Scanner - Integrated with the Attendance Manager, print barcodes and collect attendance electronically . 

Available Extras – additional fee

• Committees Management - Organize and manage all your club and district committees in one place. Post documents for download, create subcommittees and send targeted emails to committee members.

Timeframe - District

03/2012 Beginning building District Website

06/15/2012 beta test District Website

07/01/2012 Launch District Website

Timeframe - Club

06/01/2012 Begin Webinar Training

06/15/2012 Begin Hands-on Training

08/30/2012 Shut down old website

09/30/2012 ClubRunner Special ends

2012/2013 District training/support continues

More Information

Jeffrey LafortezaClubRunner Client Services Manager

jeffrey@myclubrunner.com

877.469.2582

Ray WardRotaryRay5180@gmail.com

916-677-2130 x 101

Bill Smithb.smith95648@att.net

916-408-7505