City of Bunbury

4 Stephen Street

Bunbury WA 6230

Western Australia

Correspondence to:

Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7000 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Appendices

Council Meeting

17 February 2015

Appendix MTBN-1

Appendix CEO-1

Appendix CEO-2

Appendix CEO-3

Appendix CEO-4

Appendix CEO-5

Appendix DCCS-1

Appendix DWS-1

Appendix DWS-2

Youth Advisory Council Minutes

BCCI Letter Regarding Deregulated Trading Hours

Cover Letter TravelSmart Officer Seed Funding and EOI form

Aerial View – Lot 89 Beach Road

South West Women’s Refuge Request to Waive Fees

Location Plan - Yours or Mine

Location Plan – Lot 681 Koombana Drive

Petition accepted 20-01-2015 Pathway Inca Road to Shell Service Station

Vittoria Road/Jeffrey Road Proposed Compulsory Acquisition of Land

Appendix MTBN-1

Appendix CEO-1

140 William Street, Perth, Western Australia 6000 Tel: (08) 6551 6000 Fax: (08) 6551 6001 www.transport.wa.gov.au

ABN 27 285 643 255

Government of Western Australia Department of Transport

DT/11/04041/1

Mr Andrew Brien Chief Executive Officer City of Bunbury 4 Stephen Street Bunbury WA 6230

2 February 2015

Attention: Jason Gick

Dear Mr Andrew Brien,

TravelSmart Officer –Seed Funding Grants

The Department of Transport (DoT) is seeking expressions of interest from selected local governments to participate in the Local Government Travel Change program. Grant funding will be provided by the DoT to successful local governments to assist with the employment of a TravelSmart Officer (TSO) between 2015 and 2018.

The role of the TSO is to work with the community and across Council functions to integrate sustainable transport options such as public transport, walking and cycling with local transport, land use and community development opportunities in the area.

Participation in the Local Government Travel Change program will require a commitment to engage a TSO for an initial period of 36 months. The DoT is offering a grant of 75 percent of the salary cost (up to $48,750) in the first year and 38 percent (up to $24,700) in the second year of the scheme. The third and final year of the scheme will be fully funded by the local government.

Expressions of interest should take the form of a short covering letter and statement of claims against the selection criteria in the application form (attached), be supported by Council approval for the co-contributions and should be returned to the DoT by 27 February 2015. Full details are included in the attached Guidelines.

I encourage you to submit an expression of interest for this grants scheme. Your TSO will provide the local community with sustainable and active transport solutions that will contribute to the alleviation of congestion, and help build healthy communities and create spaces that people want to live in.

If you wish to discuss this opportunity, please contact Gary John, Manager Alliances and Sponsorship on 65516142.

Yours sincerely

Brett Hughes, Executive Director, Transport Strategy and Reform

Appendix CEO-2

Contents

Page Contents

1. Overview ....................................... .............................................................................. 1

2. Objectives outputs and outcomes ................ ............................................................ 1

3. Program opportunities .......................... ..................................................................... 2

4. Format for expressions of interest ............. .............................................................. 3

5. Selection process .............................. ......................................................................... 4

6. Further information ............................ ........................................................................ 4

Application Form – Local Government Travel Change p rogram ............................... 5

1

1. Overview The Department of Transport is leading an expansion of its Local Government Travel Change program, and is offering grants to facilitate employment of TravelSmart Officers. Expressions on Interest for TravelSmart Officer gra nt funding are invited by 27 February 2015 and should be sent to:

Brett Hughes Executive Director, Transport Strategy and Reform Department of Transport GPO Box C102 Perth, W.A. 6839 Attn: Kylie Murphy

Expressions of Interest (EOI) should address the se lection criteria set out in Section 4 of this document, and should be endorsed by Council or the Executive of the Local Government Authority with a clear indication as to the budgetary commitment in support of the EOI.

2. Objectives outputs and outcomes The objective of the Local Government Travel Change Program is to support local governments to reduce car dependency and increase active transport in their communities through the employment of a TravelSmart Officer (TSO). An independent review of the program in 2011 found that local governments that employ TravelSmart Officers value the importance of their work and recognise the significant benefits to the community that can be attributed to the TSO. The review found that the program overall is achieving significant benefits from reductions in vehicle kilometres and has an estimated benefit-cost ratio of 2.5:1 with net annual benefits to the community of $1.6 million including reduced congestion and vehicle operating costs in addition to improvements in infrastructure, accessibility and safety. The role of the TSO is to work with the community and across Council functions to integrate sustainable transport options such as public transport, walking and cycling with the local transport, land use and community development opportunities in the local area. TravelSmart Officers offer valuable resources in securing grants for a range of activities such as bus shelter improvements, better bicycle facilities, production of physical activity plans, events management (such as Bike Week and Walk Over October), input to planning strategies and policy and workplace travel plans. TravelSmart Officers will be expected to achieve a number of outputs and outcomes during the term of the grant including:

• Establishing a work plan for adoption by council; • On-going learning and development by participating in the TravelSmart Local

Government Officer network and professional development offered by the DoT; • Integrating TravelSmart (travel information and behavioural approaches) into the

broad transport, land use planning and community development policies of Council.

• Developing local travel information and events based opportunities for the local community;

2

• Developing a Workplace Travel Plan targeting Council employees, with the assistance of those employees;

• Promoting and assisting the local community to engage in TravelSmart initiatives such as TravelSmart to Schools and TravelSmart Workplace programs;

• Developing innovations in the promotion of travel alternatives such as walking, cycling and public transport.

DoT coordinates meetings and professional development sessions for the TravelSmart Officer Network. This ensures that TSOs are able to undertake their work with the support of a range of professionals with knowledge and expertise of best practice initiatives in the field of travel demand management. At the end of the grant supported period local governments are encouraged to continue employing a TSO. Since the program began in 2000, 21 metropolitan local governments have received seed funding assistance to support the employment of a TSO. The majority have continued to maintain a TSO position post funding period based on the valuable contribution this role provides to local government. Additional information on the outcomes achieved by local government TravelSmart Officers is available online at www.transport.wa.gov.au/activetransport/24640.asp

3. Program opportunities Funding is available for the employment of a TSO commencing in April/May 2015. Local governments can secure participation by committing to engage a TSO for an initial period of 36 months. The DoT is offering a grant of 75% of the salary cost in the first year (2015) and 38 % in the second (2016/17). The last year of the scheme the onus is on the Local Government to fully fund the position (2017/18). On-costs relating to the employment are the responsibility of the Local Government as is an operational budget to support the TSO’s activities. It is preferred that TSOs be employed on a full time basis. Smaller local governments may present a combined bid with neighboring authorities, or may nominate for a part-time equivalent allocation of funding. The DoT recommends that a minimum starting salary of $65,000 be allocated for a full time TSO, in order to attract and maintain quality personnel. The following table shows the funding arrangement and milestone payments for one full time TSO.

3

Milestone Payments The DoT funding contribution of $73,450 is payable in three milestone payments falling due:

Milestone 1 : $24,375 upon endorsement of the Memorandum of Understanding with DoT, by April 2015. Milestone 2 : $24,375 upon appointment of a TSO and acceptance of the TSO Work Plan 3 months after commencement, by September 2015. Milestone 3 : $24,700 upon acceptance of the first progress report, by January 2017.

The grantee will be required to acknowledge the support of the DoT in all materials and communications generated by the TSO. Use of the TravelSmart icon will be by approval of DoT and limited to voluntary travel behaviour change initiatives. Successful Councils will be required to sign a funding agreement with the DoT regarding the roles and responsibilities of the DoT and local governments, the activities of the TSO including the outputs and outcomes listed in Section 2. The funding agreement will also detail financial arrangements, use of the TravelSmart Trade Mark and requirements for regular progress meetings and reporting.

4. Format for expressions of interest Expressions of Interest should be presented on the application form provided and be signed by an officer with authority to bind the Local Government to contribute funding to the project (i.e. the relevant budget holder). Applicants should pay particular attention to providing a response to the selection criteria. Responses to selection criteria may be submitted as an attachment if more space is required. Additional supporting information may also be attached. The selection criteria are: • Commitment to engage a TravelSmart Officer for a minimum period of 36 months and

make co-contributions of all employment on-costs and 25% of salary in 2015/16, and 62 % 2016/17 and fully fund the position in 2017/18.

• Commitment to an annual operational budget of at least $5,000 for TravelSmart initiatives.

• Evidence of existing policies and/or initiatives supporting travel demand management and active transport.

Year 1 Year 2 Year 3

2014/15 2015/16 2016/17 2017/18 DoT

(Milestone 1) DoT

(Milestone 2) DoT

(Milestone 3) DoT

DoT Grant (Salary Component)

$24,375 (37.5%)

$24,375 (37.5%)

$24,700 (38%) $0

Local Government Contribution (Salary

Component)

$0 $16,250 (25%) $40,300 (62%)

$65,000 (100%)

4

• Current and/or planned active transport infrastructure (i.e. bike facilities, public transport services and pedestrian facilities) whose use could be maximised using travel behaviour change programs.

• Potential to implement TravelSmart Workplace and TravelSmart schools programs in the region.

Applicants are strongly encouraged to have regard to the recommendations of the TravelSmart Local Government Evaluation report in their applications (summary document attached, full report available online http://www.transport.wa.gov.au/mediaFiles/active-transport/AT_TS_P_Evaluation_Summary_LocalGov.pdf In addition, detailed information on the Local Government Travel Change program is also available online http://www.transport.wa.gov.au/activetransport/24640.asp

5. Selection process Expressions of interest close on 27 February 2015. A technical assessment of the bids will be carried out against the selection criteria. The DoT will determine the program allocations, and local governments will be advised of the outcome by April 2015.

6. Further information For further information please contact Gary John, Manager Alliances and Sponsorship on 65516142 or email at gary.john@transport.wa.gov.au

5

Application Form – Local Government Travel Change p rogram Local Government (name)(s):

Proposed Employment: � Full Time � Part Time (Specify ____% FTE) Local Government area population (a post-amalgamation estimate):

Council Approved Budget: � Yes � No Response to criteria: Commitment to engage a TravelSmart Officer for 36 months and make co-contributions of all employment on-costs and 25% of salary in 2015/16, 62% 2016/17 and fully fund the position in 2017/18.

Commitment to provide an operational budget to support the TSO activities ($5,000 annual budget suggested minimum)

Do you have any existing polices and/or initiatives that support travel demand management and active transport? If so please list and provide a brief summary.

6

Do you have any current and/or planned active transport infrastructure (i.e. bike facilities, public transport services and pedestrian facilities) whose use could be maximised using travel change programs?

Explain the nature/extent of congestion in your local government and how a TravelSmart Officer could help address this congestion.

In addition to your own workplace are there any other workplaces that you could support to participate in the TravelSmart Workplace Program? If so please list up to 3 and indicate the size of the workforce? For metropolitan local governments are there any congestion issues at these sites?

7

Are there any schools in the region that you could encourage to participate in the TravelSmart Schools program? If so please list up to 5 and indicate the current student numbers. For metropolitan local governments is there an identified congestion issue at any of these schools at drop off and pick up?

What local government portfolio will the TravelSmart Officer work within? Who will be their line manager?

Signed Print name/ position Dated Contact person/ telephone Attachments (specify)

Digital Mapping Solutions does not warrant the accuracyof information in this publication and any person using orrelying upon such information does so on the basis thatDMS shall bear no responsibility or liability whatsoeverfor any errors, faults, defects or omissions in theinformation.

Location of Lot 21 , 89Beach Road

Monday, 2 February 2015

1:979

Appendix CEO-3

Appendix CEO-4

PLAN

Appendix CEO-5

PLAN

Appendix DCCS-1

Appendix DWS-1

Appendix DWS-2