Networking Wired and Wireless Networking and Printing 1New Jersey Tax-AideOctober 26, 2010.

New Jersey Tax-Aide 1

Networking

Wired and Wireless Networking and Printing

October 26, 2010


Objectives

• Know acceptable ways to use wired and wireless networks to prepare and print returns with TWO and Desktop

• Know the options for network printer driver installation

• Know the benefits of different printer driver options for various site and district situations

October 26, 2010


Performance Objectives

• Basic – Be able to:– Change a printer name on the Printer Control Panel– Set up a secure wireless network– Install wireless network settings on computers– Configure a router to reserve an IP address– Install a network printer driver

• Advanced– Change the host name using the printer EWS– Change advanced printer port configuration– Change router address space

October 26, 2010


ScopeWired[RP-614 Router]

Secure Wireless[WGR-614 Router]

Unsecure Wireless[No router]

TWO Prepare returnsNetwork printingTransmit & Acks

Prepare returnsNetwork printingTransmit & Acks

Prepare returnsUSB printingTransmit & Acks

Desktop Network printing Network printing Not Authorized

October 26, 2010


Agenda

• Objectives• Scope• Network configurations• Wireless router setup• Computers• Network printers• Network printer drivers• Summary• Advanced topicsOctober 26, 2010


Network Configurations

• Wired & Secure wireless [Tax-Aide router]– TWO return preparation & printing; connected to

internet– Desktop for printing only; isolated from internet– Network printer

• Unsecure wireless [no Tax-Aide router]– TWO return preparation only– USB printer

• connected to ERO/QR computer• Driver is NOT SHARED

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Desktop Printing -Wireless

• WPA encrypted wireless router• NOT CONNECTED TO INTERNET• 1 network printer and 1 shared printer located

together or in different areas• Network printer driver and shared printer driver

installed on all computers normally at the site• EFCs use printer of choice• Substitute EFCs– Connect to network wirelessly or via cable– Add network printer, if necessary, or use shared printer

October 26, 2010

New Jersey Tax-Aide 8October 26, 2010


TWO Network - Wired

• 1 to 3 computers & network printer– Wired router connected to site Ethernet– Printer and up to 3 computers connected to router

• 4 to 9 computers & network printer– Wired router connected to site Ethernet– Printer, 8 port switch and up to 2 computers

connected to router– Up to 7 computers connected to 8 port switch

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TWO Network – Secure Wireless

• WPA encrypted wireless router connected to site Ethernet

• Network printer connected to router by cable or wirelessly

• Computers connected to router wirelessly [or by cable]

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Unsecured Wireless

• Acceptable for connection to TWO server because all transmitted data is encrypted, including the PDF of the return to be printed

• Data transmitted to a network printer or shared printer is not encrypted and should not be sent over an unsecured wireless path

• When using unsecured wireless, printing is permitted only to a printer connected to the computer via cable

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Unsecured Wireless TWO Network

• ERO or Quality Review computer with USB printer attached– Can print all returns for this EFIN

• Network printers prohibited• The driver for this printer must not be

designated “Shared Printer”

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Wireless Printing Security PolicyA router will be used for wireless printer sharing and all the following steps are

recommended to configure and secure a wireless router when used with an AARP Tax-Aide network for printer sharing:

1. Infrastructure network configuration will be used. Ad-Hoc networks are not permitted.

2. The wireless router or access point will be protected by changing the default username and adding a password.

3. The manufacturer’s default SSID will be changed to "TAV" (without quotes). 4. WPA encryption will be used. 5. MAC address filtering is optional and adds extra security when used in conjunction

with WPA. 6. A wireless network will never be connected such as to allow connection to the

Internet while using wireless networking for printer sharing. 7. High power antennae and/or other signal boosters will not be used. 8. File sharing will be turned off.

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Wireless Router Setup

• Change default user name and add password• SSID: TAV• WPA encryption

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Computers

• Operating systems– XP, Vista, Windows-7; 32 and 64 bit– Later versions generally network better

• Firewalls: Windows firewall is recommended• Wireless configuration– Older AARP computers may not support WPA– Install settings using a flash drive

• For obstinate computers , connect to wireless router with Ethernet cable

October 26, 2010


Save & Install Network Settings using a flash drive

• http://njtaxaide.org/tavolunteers/Technology/Networking.htm

• Under Wireless, see “Network properties on a flash drive”

• Save network properties to a flash drive using Vista or Windows-7

• Install on any operating system by inserting flash drive

October 26, 2010

http://njtaxaide.org/tavolunteers/Technology/Networking.htm



Network Configuration Questions

Are these configurations acceptable? Why?1. Wired network for Desktop printing

connected to the internet 2. Laptop connected to TWO via library

unencrypted wireless network printing to HP1102w in the wireless mode

3. ERO checking for TWO acknowledgements from an Internet Explorer equipped smart phone at Starbucks

October 26, 2010


Wireless Security Questions

• What encryption type is required on Tax-Aide wireless networks?

• The login for the TAV wireless router’s web server is: user – admin, password – password

• If I am not able to configure a personal computer for access to the wireless network, what are my options?

October 26, 2010


TWO Wireless Computer

• Preliminary information– 1 scan required prior to using TWO in production – Scan computer on 2 web sites• Download some software for scans

– Ignore anti-virus results– Correct other problems, if any– Report successful results at a 3rd web site

• More details expected at TC Seminar

October 26, 2010


Network Printer InventoryModel Ethernet Wireless First Year Number

HP 1022n Yes 2005 35

HP 1505n Yes 2008 25

Brother 5250dn Yes 2009 2

Brother 5370dw Yes Yes 2009 11

HP 1102w Yes 2010 9

HP 1606dn Yes 2010 3

• All have USB connections• Brothers have parallel connections

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Network Printers

• Configuration page– Printer name [Host name]– MAC address [Hardware address]– IP address– Firmware [Firmware datecode]

• Firmware

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Firmware

• HP or Brother web site– Search for the printer model– Downloads

Printer Firmware

HP 1022n 20061215

HP 1505n 20080505

HP 1102w 20100223

HP 1606dn 20100223

Brother 5250dn 1.19

Brother 5370dw 1.18

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Network Printer Drivers

• Which driver to use• Driver Install Options• Recommendations

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Drivers

• HP 1102w & 1606dn– Driver is in the printer– Use HP Smart Install in printer– If the 1102w is not on the network, use USB cable

• Brother 5250dn & 5730dw– Use Windows-7 CD or non W-7 CD as needed– 5370dw may need 1 driver if connected by

Ethernet cable and another if wireless

October 26, 2010


Drivers - continued

• HP 1505n– Full Feature Software & Driver, version 7– All operating systems, 32 & 64 bit

• HP 1022n– All 32 bit operating systems : Host Based Plug & Play

Package, version 20071210– All 64 bit operating systems : Host Based Plug & Play Basic

Driver, version 20071210– Install as USB first, then put printer on the network and

use Windows Install Printer Wizard to install network driver

October 26, 2010


Network Printer Driver OptionsModel IP address @ install Individual name Model name

HP 1022n Default

HP 1505n Default

HP 1102w Option Default Option

HP 1606dn Option Default Option

Brother 5250dn Option Default Option

Brother 5370dw Option Default Option

• HP 1022n & 1505n: consider IP address reservation• Individual name requires one driver for each unit of that model• Model name allows one driver to print to all units of that model

October 26, 2010


IP Address at Install

• The driver will print to any unit of that model at the IP address of the printer when the driver was installed

• If the printer is assigned a different IP address, a new driver must be installed

• A driver that worked yesterday may not work today• A driver that worked at site 1 may not work at site 2• Reserving an IP address in the router enables one

driver for each printer model

October 26, 2010


Individual Name

• The driver will print to this unit regardless of IP address

• If the IP address is different tomorrow, the driver will find the printer and print to it

• A different driver is required for each unit of this model. The printers at site 1 and site 2 each require their own driver – not a big deal if there are only 1 or 2, but with more?

October 26, 2010


Model Name

• Changing the [Host]name of each unit to the model name enables the driver to print to all units of this model regardless of IP address

• If the IP address of a printer is different tomorrow, the driver will find it and print to it

• The driver will print to the same model printers at site 1 and site 2 regardless of IP address

October 26, 2010


Summary of OptionsDefault IP Address

Reserved IP Address

Individual Name

Model Name

Printer Driver Name for printer

Name for printer-IP address[Advanced port: Change Host name to IP address]

Name for printer [may include site, ERO, asset tag or locally assigned name or number]

Name for printer model[Advanced port: Change Host name to Model]

Router Reserve IP address

Printer EWS Change Host name to Model

Advantages 1 driver per model

Driver finds printer

1 driver per model

Disadvantages Driver may not print to same unit or other units of same model

Printer and router must remain paired

1 driver required for each printer

Complex setup

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Demonstratons

• Install HP 1606dn driver

• Address reservation [in router] – after lunch

• Advanced – end of day– Printer driver Advanced Port [on computer]– Printer Host name change [in printer EWS]– Changing the router address to avoid conflicts when

using TWO [in router]October 26, 2010

• SSID: TAVDEMO

• Encryption: WPA

• Passphrase: ilove2dotaxes!


Network Printer with

Reserved Address• Use Address Reservation in router to always

assign the same IP address to this printer– HP 1022n: 192.168.1.51– HP 1505n: 192.168.1.50

• Assignment of IP address is by printer MAC so printer and router must be operated as a pair

• A computer with a 1505n-50 driver can print to a different 1505n on another network if the printer has IP address 192.168.1.50

October 26, 2010


Address Reservation

• Access the router’s web server: http://192.168.1.1/

• Log in• Select LAN IP Setup• Under Address Reservation click Add• Follow “Fixed IP Address for Network Printers”

on http://njtaxaide.org/tavolunteers/Technology/Networking.htm October 26, 2010

http://192.168.1.1/




Wireless Router Administration

• Eliminate loan agreement• Options

1. Assign asset tags, include routers on district inventory and list in equipment table

2. Assign asset tags, exclude routers from district inventory and equipment table

3. Leave asset tags on existing routers but exclude from new routers. Exclude routers from district inventory and equipment table

October 26, 2010


Network Printer Questions

• Two printers of the same model with the same Host name are placed on the same network. What happens when a computer tries to print?

• I have 3 printers of the same model at different sites in my district. To print to each in the network mode, how many drivers will I need on my computer if the printers are all HP 1022n? HP 1606dn?

October 26, 2010


Wireless Printing Questions

The HP 1102w and Brother 5370dw in their wireless modes

• May be used for Desktop printing• May be used for TWO printing on a public

wireless network at a library• May be used to print returns on a TWO wired

network

October 26, 2010


Recommendations

• District with experience in network printing– Use Reserved IP Address for HP 1022n & 1505n– For other printers• Use Reserved IP Address or• If or than 1 unit of same model, Model name• Individual name [default] is least preferred

– If using TWO, consider changing router address space to 172.27.1.*

October 26, 2010


Recommendations

• District with little or no experience in network printing– Use Reserved IP Address for HP 1022n & 1505n– For other printers• Use Individual name [default] if 1 to 3 units of same

model• If >3 units of same model use Reserved IP Address or

Model name

– If using TWO, consider changing router address space to 172.27.1.*

October 26, 2010


Summary – Network OptionsWired[RP-614 Router] orSecure Wireless[WGR-614 Router]

Unsecure Wireless[No router]

Internet connection?

TWO Prepare returnsNetwork printingTransmit & Acks

Prepare returnsUSB printingTransmit & Acks

Yes

Desktop Network printing Not Authorized No

• Desktop is never connected to the internet• Network printers must connect to wired or secure wireless

routers• When TWO uses unsecure wireless, USB printing is required

October 26, 2010


Summary – Driver Options 1

• Reserved IP Address– Requires 1 driver per model– Recommended for HP 1022n & 1505n– Reserve IP address in router [wired or wireless]– Operate printer and router as a pair– On each computer, change printer name [in

Printer Control Panel] to include IP address– HP 1102w & 1606dn and Brothers: on each

computer, change Advanced Port to IP address

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• Individual Name– Requires 1 driver for each printer– Default for HP 1102w, 1606dn and Brothers– Not available for HP 1022n & 1505n– Change printer name [in Printer Control Panel on

each computer] to something unique

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• Model Name– Requires 1 driver per printer model– Not available for HP 1022n & 1505n– For HP 1102w, 1606dn and Brothers• For each printer, change printer name [in printer’s EWS]

to model• On each computer, change Advanced Port to IP address• On each computer, change printer name [in Printer

Control Panel] to printer model

October 26, 2010


Summary – Driver Options

PrinterNumber in district

Driver Option Number of drivers per computer

HP 1022n Any Reserved IP Address 1


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1505n and1102w

31

Reserved IP AddressReserved IP, Individual [D] or Model

11

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1505n and1102w

31

Reserved IP AddressReserved IP, Individual [D] or Model

11

1505n and1102w

13

Reserved IP AddressReserved IP or ModelIndividual [D]

113

October 26, 2010


Summary

• How are you going to configure your site networks and printers?

• What answers are needed to decide?

October 26, 2010


Have these Objectives been met?

• Know acceptable ways to use wired and wireless networks to prepare and print returns with TWO and Desktop

• Know the options for network printer driver installation

• Know the benefits of different printer driver options for various site and district situations

October 26, 2010


Can you do these things?

• Basic – Be able to:– Change a printer name on the Printer Control Panel– Set up a secure wireless network– Install wireless network settings on computers– Configure a router to reserve an IP address– Install a network printer driver

• Advanced– Change the host name using the printer EWS– Change advanced printer port configuration– Change router address space

October 26, 2010

Networking Wired and Wireless Networking and Printing 1New Jersey Tax-AideOctober 26, 2010.

Documents

Transcript of Networking Wired and Wireless Networking and Printing 1New Jersey Tax-AideOctober 26, 2010.