NC Federation of Republican Women Treasurer Training 2009.
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NC Federation of NC Federation of Republican Women Republican Women Treasurer Training 2009
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Transcript of NC Federation of Republican Women Treasurer Training 2009.
NC Federation of NC Federation of Republican WomenRepublican Women
Treasurer Training 2009
Getting StartedGetting StartedObtain previous Club financial
records from previous Treasurer
Gain access to Club bank account by becoming a signer on account
Submit required forms to NC Board of Elections
Treasurer ResponsibilityTreasurer ResponsibilityCustodian of all Club Funds
File NC Board of Election reports
Maintain Club membership roster
Other Duties as defined in Club Bylaws
Custodian of Club FundsCustodian of Club FundsContributionsContributions
Document ALL funds receivedMembership duesFundraisers DonationsContribution is money or anything of
value given to a committee
Be sure to:Make copies of all checksDocument all cash with donor name
Custodian of Club FundsCustodian of Club FundsContributionsContributions
Rules to Remember
No single cash receipt in excess of $50
Must keep record of total contribution for each individual in an election cycle
Must capture address, phone and occupation information for individuals who contribute over $50 in an election cycle.
Custodian of Club FundsCustodian of Club FundsDisbursementsDisbursements
Pay Club Expenses
Maintain back-up for all paid expenses
Suggestion: Request bank statement that provides copies of checks written
Monthly Club Treasurer’s Report
Utilize the Treasurer Resource Center on the NFRW website
www.nfrw.org
QuestionsQuestionsHow do I keep these records? Can be done manually, Excel,
accounting software – or can use the Campaign Reporting software.
What is an Election Cycle? Is a two year period beginning on
January 1 following a General Election.
2009 - 2010
REQUIREMENT:
New Treasurers must submit Statement of Organization (CRO-2100C)
To report change of Treasurer
Clubs are a PARTY COMMITTEE
Certification of Financial Account Information (CRO-3500)
This form is confidential and not posted on website
Also used for any bank account changes
REQUIREMENT:
PLUS
Campaign Finance Training
Within 3 months
Online
In person
REQUIREMENT:
http://www.sboe.state.nc.us
Threshold determinationThreshold determinationClub must determine if they intend to
receive and/or spend over the THRESHOLD during the election cycle.
What is the Threshold?
CHANGE
NOW $1,000 from $3,000 per election cycle
$1,000
File a Certificate of Threshold (CRO-3600) at the beginning of every election cycle.
Campaign Reports must be filed on due dates throughout the election cycle.
NC SBOE Campaign NC SBOE Campaign ReportsReportsIf your committee has not filed
under the Threshold, Campaign Finance reports are required to be filed throughout the year.
These reports can either be filed on paper or electronically.
Where do I file these Where do I file these reports?reports?All campaign finance reports
should be filed with the
Campaign Finance Website
General InformationReporting SchedulesReporting FormsTrainingReporting Software
Prohibited ContributionsProhibited ContributionsIt is unlawful for any corporation,
business entity, labor union, professional association, or insurance company to directly or indirectly contribute to any political party committee.
No cash contributions over $50
Things to RememberThings to Remember
Document, document, document – all money received
Submit NC SBOE Reports on a timely basis
If you need, help – call NC SBOE – they are there to help
Must submit CRO-3500 & CRO-2100C when there is change of Treasurers
Must decide Threshold question
Membership RosterMembership RosterReceive membership report from
NCFRWIndicate which members have renewed.Add any new membersIndicate any changes in member
information.Return with dues for members
($15/each for regular and $10 for Honorary)
Annual Club Service Charge of $15.
SummarySummaryKeep detailed accurate accounting
records
Campaign Finance Reports are filed with the NC State Board of Elections
Membership Report is submitted to NCFRW
Help is always available with NC SBOE or NCFRW
RecommendationRecommendation
Bank Account statements should be mailed to someone other than the person doing bank reconciliation
Bank statements and support documentation should be reviewed on a regular basis.
Questions?Questions?
