MySBY Clearance and Background Check Tracking...
Transcript of MySBY Clearance and Background Check Tracking...
NAME:
PROGRAM:
COMPLETE SENT TO HR EXEMPT
01. Medical/TB
02. DC Criminal
03. State Criminal
04. FBI Criminal
05. DC Child Protection
06. State Child Protection
07. CPR and First Aid
08. Toxicology (D/A)
09. Mandated Reporter
10. Driving Record
11. Education (Degree/Diploma)
12. Driver’s License
13. PREA Certificate
NOTES/QUESTIONS FOR HR:
MySBY Clearance and Background CheckTracking List
MEDICAL/TB CERTIFICATE:
1. Type the top section of the attached certificate
2. Bring the form to your healthcare provider to complete; if needed, many Urgent Care or Minute Clinics are able to complete, as well
3. This form is invalid until both boxes are checked, the form is both signed and dated by your healthcare provider*
Altered forms are not accepted.
*(MD, DO, NP, or PA; interpretation of a tuberculin test falls outside the scope of practice for RN, LPN, MA, and CNA professionals)
Sasha Bruce Youthwork Inc. 741 Eighth St. SE // Washington, DC 20003 // (202) 675-9340
HEALTH CERTIFICATE FOR ADULT CARING FOR CHILDREN
Zip Number Street Apt# (if applicable) City State
I have examined the above-named person and certify that (s)he is (please check BOTH boxes):
1. Free from disease in communicable form.
2. In satisfactory physical condition, which will permit close association with
children without danger to them.
In addition to a general physical examination, the following tests have been done:
_______ X-Ray Tuberculin test (check one): Tine PPD
Date test administered:
Date test read (48hrs after administration):
Result:
Other:
_______________________________________________________________________________
, MD or NP- Circle One(Interpretation of TB is not within the scope of
practice of a Medical Assistant in DC, MD, or VA)
Date of Examination: ______________ Signature of Healthcare Professional
THIS FORM IS NOT VALID UNTIL IT INCLUDES AN OFFICIAL STAMP FROM YOUR PHYSICIAN'S OFFICE,
DATE OF EXAMINATION, AND BOTH BOXES CHECKED. ALTERED FORMS ARE NOT ACCEPTED.
Female Sex: Male
Telephone No. ( ) -
Name:
Date of Birth:
Address:
DC CRIMINAL BACKGROUND CHECK:
DC Metropolitan Police Department 300 Indiana Ave. NW
Washington, DC 20001
Bring: State ID or Driver’s License
• DC/VA Residents: 3rd floor for fingerprinting (Cost: $42)• MD Residents: 1st floor for Criminal Records (Cost: $7)
State Criminal Background Check
Maryland residents, please click here for instructions on
completing your Maryland Criminal and FBI Background Checks.
Virginia residents, please click here for instructions on completing
your Virginia Criminal Background Check, Form SP-167 (you’ll
complete your FBI Criminal Background check in DC).
Other States please contact Human Resources for further
information on applying for your State Criminal Background Check;
please complete FBI/Fingerprinting in the District of Columbia.
DC CHILD PROTECTION (CPS):
Type this form before printing;
Do not forget to sign in BLUE INK- otherwise, they will not complete the application;
Do not forget to notarize: there is no available notary at Child and Family Services Agency, and they won't accept the form from you unless it is notarized;
You must deliver this form in person and obtain a receipt; the address is:
Child Protection Registry (CPR) Unit200 I Street SE
Washington, DC 20003
Rev. Feb 2018 Page 1 of 4
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Child and Family Services Agency
Request for a Child Protection Register (CPR) Check
The purpose of the Child Protection Register is to protect children and to ensure their safety by maintaining an index of perpetrators of child abuse and neglect in the District of Columbia. This confidential index includes the names of individuals with substantiated and/or inconclusive findings from the investigative reports of the Child Protective Services Unit of the Child and Family Services Agency. Authorized individuals may request background checks to establish whether an individual has a record of substantiated abuse or neglect of a child that occurred in the District of Columbia.
To request a local police clearance for the District of Columbia, please visit https://mpdc.dc.gov/node/187552.
For information about the Sex Offender Registry, visit: https://mpdc.dc.gov/service/sex-offender-registry.
If you are making a request on behalf of a state child welfare agency outside of the District of Columbia and need the history of a family previously living in the District of Columbia, you may call 202-671-SAFE.
For other questions, call the CPR Unit at 202-727-8885 between 8:30 am and 4:30 pm Monday through Friday.
Read all instructions – incomplete, incorrect or illegible forms will be returned and your request may be delayed
Do not complete an old version of the form; get the latest form at https://cfsa.dc.gov/service/background-checks.
Mail or deliver original application (no photocopies); no faxed, emailed, or scanned applications accepted.
Part I Schools (other than DCPS), child care facilities, private foster care agencies, and other private, community-based
organizations should select “Non-Government Organization” as the Requestor Type.
CPR check results are not transferrable and cannot be shared from one agency or employer to another.
Part II
If you have no middle name write “no middle name” or if a middle name is an initial, indicate “initial only.”
If the answer to any question is none, write “N/A”.
Part III An individual must sign the form to provide consent for CFSA to release information to an authorized requestor.
The form must be signed in blue ink; electronic signatures are not permitted.
An employment request allows access to substantiated reports of child maltreatment by chief executive officers ordirectors of day care centers, schools, or any public or private organization working directly with children, for thepurpose of making employment decisions.
Part IV
Forms shall be returned if not notarized (Note: applications for prospective and current CFSA resource parents andkin caregivers need not be notarized, but photo ID must be provided to the CFSA employee).
Part V
Self-check applications must be submitted in person, not by mail.
Individuals requesting a self-check and CFSA resource parents and kin caregivers must present one non-expired,government-issued, photo identification: e.g., driver’s license, state identification card, passport, “green card”.
Results of CPR self-checks may not be used for employment purposes. Employers must directly request CPRclearances for prospective or current employees from CFSA.
MAIL or HAND DELIVER completed forms to:
Attn: Child Protection Register Unit Child and Family Services Agency
200 I Street SE, 3rd Floor Washington, DC 20003
Applications accepted between 8:30 am and 4:30 pm
Monday through Friday
CFSA, 200 I Street SE, WDC 20003 | 202-727-8885 | obtain the latest form online at cfsa.dc.gov | Rev. Feb 2018 | Page 2 of 4
Please type or print clearly. Sign the form in blue ink, and date where indicated. Thoroughly review and submit to the CFSA CPR office. Allow up to 30 business days for results to be processed. Expedited requests will be considered on a case-by-case basis. Forms will be returned if incomplete, incorrect, or illegible resulting in a delayed response.
PART I: Requesting Organization/Employer Information
Request Date Corrected Application Re-submission Date
Requestor Type
☐ Court ☐ Government Agency ☐ Non-Government Organization ☐ Self (personal use only)
Purpose
☐ Adoption ☐ Court Request ☐ Foster/Adoption Licensing ☐ Kinship Licensing
☐ Visitation ☐ Current Employee/Volunteer ☐ New Hire/Volunteer ☐ Other:
Requesting Organization/Employer/Childcare Provider Contact Information (results cannot be mailed to a P.O. Box)
Requesting Organization
Attention To
Requestor Address
Phone Number Fax Email
Preferred method to return CPR check results to the requesting organization ☐Mail ☐ Fax ☐ Email
PART II: Applicant Information **Write N/A in the box if a question does not apply to you**
Last Name (include suffix if applicable) First Name Full Middle Name (write “no middle name” if there is none)
Date of Birth (MM/DD/YYYY) Social Security Number (or USCIS/Alien Registration #) Gender (on birth certificate)
☐Male ☐ Female
Other Names Used (nicknames, alias, maiden name, previous married name, legal name change, etc.)
Household Information. List all children born to the applicant, living and deceased, and any others currently living with the applicant.
Name (first name, middle name, last name) Date of Birth Relationship to Applicant
Sasha Bruce Youthwork Inc.
Ms. Angela Saunders, Interim HR Director
741 Eighth Street SE, Washington, DC 20003
202-675-9340 [email protected]
CFSA, 200 I Street SE, WDC 20003 | 202-727-8885 | obtain the latest form online at cfsa.dc.gov | Rev. Feb 2018 | Page 3 of 4
Previous Residency Information. List all addresses (excluding zip code) and the start and end dates, to the best of your ability.
Indicate L, W or M in the first column (L = lived, W = worked, M = received mail).
Applicants for employment or volunteer purposes must include all addresses of residence and where mail was received for thelast five (5) years. Do not include P.O. Boxes.
Applicants for adoption, foster care, and kinship care must provide addresses for residency, receipt of mail and employmentfrom the age of 18, per Title 29 DCMR Chapter 60 § 6009.1.
To calculate the starting date for the previous addresses, add 18 years to the date of birth (e.g., If you were born in 1970, add 18so addresses going back to 1988 must be provided).
To help obtain previous addresses, check the credit report bureaus (Equifax, Experian, TransUnion).
Current Address (include Street #, Apt #, Quadrant if applicable) City State Start – End Dates
L W M Previous Addresses (Include Street # and Apt #) City State Start – End Dates
CFSA, 200 I Street SE, WDC 20003 | 202-727-8885 | obtain the latest form online at cfsa.dc.gov | Rev. Feb 2018 | Page 4 of 4
PART III: Applicant Consent I hereby consent and authorize the D.C. Child and Family Services Agency to provide the Requestor (noted in Part I) information concerning me that is contained in the Child Protection Register (“CPR”).
Printed Name:
Signature: Date: Must be signed in blue ink; electronic signatures not permitted
PART IV: Certificate of Acknowledgement of the Applicant before a Notary Public
Leave this space blank for Notary seal
Applicant Name (Printed)
Applicant Signature (must be signed AGAIN in the presence of the Notary)
Date
Subscribed and affirmed or sworn to me, in my presence, on this __________day of ___________________, 20____
Signature of Notary Public: in the state of, _______________
My commission expires on _______/_______/_________
PART V: Self Check, CFSA Resource Parent, and CFSA Kinship Caregiver In-Person Verification
CFSA USE ONLY: Identification has been shown to me that I have deemed satisfactorily identifies the applicant:
Type of ID ID #
CFSA Employee Name (print)
CFSA Employee Title (print)
CFSA Employee Signature
State Child Protection Registry Check
Maryland residents, please click here for instructions on
completing your Maryland Child Protection Registry Check.
The form must be typed, must be notarized, and may take
upwards of 12 weeks to be processed and returned to Human
Resources. For new hires who are Maryland residents, we recommend completing this free document as soon as possible.
Virginia residents, please click here for instructions on
completing your Virginia Child Protection Registry Check.
Turnaround time is typically 30 business days.
Other States please contact Human Resources for further
information on applying for your State Child Protection
Registry Check//Adam Walsh Registry.
It is imperative to keep your receipts for these background checks so that HR is able to follow up on them if they are not received back timely!
TOXICOLOGY
DRUG AND ALCOHOL SCREENING
This will be completed last. A member of the Human Resources team will register you for the screening online; you will receive an invitation to register from HireRight. Once registered, you will have three (3) business days to proceed to the lab and complete the drug and alcohol screening.
Drug and alcohol screenings are completed randomly, in addition to at-hire. For more information on Sasha Bruce Youthwork's drug-free workplace policies, please consult your employee handbook or contact a member of Human Resources.
If you are currently prescribed any medications, please be sure to bring them with you to the testing site where you'll work alongside a Medical Review Officer and lessen the risk of any confusion or false positives in your test. Medical Review Officer’s (MRO’s) will be able to walk you through the screening process and answer any questions you may have.
DRIVING RECORD
Please request a copy of your driving record from your State Department of Motor Vehicles. Websites for
DMV Driving Records:
District of Columbia DMV Driving Records
Maryland DMV Driving Records
Virginia DMV Driving Records
DEGREE/DIPLOMA
Because some positions within our organization require specific training and education, and many of our licensing
agencies require a minimum of a High School Diploma/GED for position requirements, please send a copy of your highest
educational certificate to [email protected] note that because they often do not include graduation
dates and cannot confirm conferral of degree, transcripts cannot be accepted. Thank you for understanding!
CPR/FIRST AID
CERTIFICATION COURSE
1. Please go to the website https://nhcps.com/cpr-first-
aidonlinecertification-renewal/ and add the CPR/First Aid
certification course to your cart
2. Create your account (this is the information that will be on your
certificate)
3. Under the coupon/discount code field, please enter: SBN100
(this is case sensitive!)
4. You will be required to enter in your own card information;
however, your card information will not be saved or charged.
To ensure this, UNCHECK THE AUTO RENEW OPTION
5. Once you checkout, you will be able to access the online
certification course, courtesy of Sasha Bruce Youthwork and
the Disque Foundation!
6. Aced the course? Congratulations!!! Please don’t forget you are
required to email your certificate to
Sasha Bruce Youthwork Mandated Reporter Policy
All Sasha Bruce Youthwork staff are mandated reporters. A mandated reporter is a
professional who frequently works with children and are legally obligated to report
all alleged and/or suspected child abuse or neglect or risk to a minor client’s health
and safety. This is because professionals who have constant access and contact with
children will likely be the first to notice any kind of abuse or neglect. According to
the Children and Family Services Agency, mandated reporting is a way for the District of Columbia to provide a safety net that provides life-saving interventions for
vulnerable children and youth in our community.
Sasha Bruce Youthwork, Inc. uses a guide for mandated reporters called “Recognizing
and Reporting Child Abuse.” Some examples outlined in this guide of abuse and/or
neglect includes, but not limited to, the following:
• Physical abuse: hitting, slapping, punching, squeezing, pushing, wrestling, etc.
• Emotional abuse: teasing, name-calling, threatening, belittling, harassing,
derogatory comments, excessive staring, and excessive horse playing, etc.
• Sexual abuse: inappropriate touching, kissing, fondling, etc.
• Neglect: lack of food, lack of medical supplies, lack of personal health care items,
lack of household supplies, lack of heating and cooling, etc.
The procedures and policies are as follows:
• Staff must complete an online two-hour training offered thru CFSA at this link:
https://cfsa.dc.gov/service/mandated-reporter-training. After completion, they will
send the certificate to their direct supervisor and the Human Resources Department.
• All suspected, alleged or actual abuse must be immediately reported to the
appropriate individuals or agencies
o Staff will report to the Program manager and CFSA’s 24 hour Child Abuse
and Neglect Hotline – 202 671- SAFE
o The Program Manager will then report to local authorities, if necessary• All clients and families will be informed of the above policy and staff’s role as a
mandated reporter
• Clients will be encouraged to report all safety concerns
* This is important! Please enter Department of
Youth Rehabilitation Services as the Agency/Organization.
(click for link!)
This is theonly course required by DYRS
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