Accountability, Sasha Shegrt

8/13/2019 Accountability, Sasha Shegrt

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Accountability in State Funding a

nd Efficient Monitoring Methods- standards and good practices

Saa egrt, GONG


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Stages Preparation/planning

Application process (disseminating

announcements, collecting applicaitons,

selection process, award: concluding

contracts)

Implementation (reporting, monitoring &

evaluation)

Preparation/planning new cycle (assessing

results and impact)


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Croatian experience

Legal framework:

National Strategy for Enabling Environment for Civil

Society Development;

Code of Good Practice, Standards and Benchmarks forthe Allocation of Grants for Programmes and Projects of

NGOs

Institutional framework: Government Office for NGOs

Council for Civil Society Development

National Foundation for Civil Society Development


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Procedure and Principlesfor the Approval of Funding

basic standards and principles for the conduct of stateadministration bodies and governmental offices (grantproviders) in the procedure of approving grants

1. determining priorities for the funding of programmes andprojects of NGOs for the budget year,

2. announcing public tenders, with clear tender conditions,

benchmarks for the appraisal of applications and theprocedure for awarding grants

3. opening of received applications by a commission;

4. appraisal of submitted projects and programmes by expertbodies


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Procedure and Principlesfor the Approval of Funding (2)

5. delivering written responses to applicants about the fundingapproved, or reasons for denied funding

6. publication of tender results, including information about

associations, programmes and projects for which grantswere awarded, and about the amount of the grants

7. concluding contracts concerning the funding of programmesand projects with associations which have been awardedgrants at the latest within 60 days following the expiry date

8. monitoring and evaluating the implementation of approved

programmes and projects, and of the purposeful spending ofthe grants awarded


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Basic Funding Benchmarks

Participating CSOs must:

1. be entered into the Register of NGOs of the Republic of Croatia,

2. promote the constitutional values of the Republic of Croatia,

3. engage in activities aimed at the needs of the community and atmaintaining sustainable development.

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An association may not be allocated grants under the provisions

of this Code for activities already financed from the State Budget

or pursuant to special regulations. The Council for the Development of Civil Society is in charge of

monitoring, analysing and evaluating funding from the State

Budget approved by grant provider


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Implementation of the Code

Government Office for NGOs: Report on the approvedfinancial support for projects and programmes of CSOs in2012, available online at:

http://www.uzuvrh.hr/vijest.aspx?pageID=1&newsID=2489

The Report contains data on national and county level.


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Preparing and planning

Defining goals (gift vs. facilitating change)

Defining specific programmes (what, why, for

whom, how much, when)

Formal criteria /evaluation criteria


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Application process

Disseminating information about the available

support

Collecting applications

Appraisal/selection process

Publication of results

Award: concluding contracts


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Award of grants


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Announcing Calls for Proposals (%)

73.9

27.521.7 24.6

0

10

20

30

40

50

60

70

80

Internet (official

homepage)

Daily

newspapers

Public media Other methods


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Appraisal of applications

almost 90% of casesindependent expertbody.

Expert body consists of: Members of the public institution (80.7%)

also: reperentatives of scientific and similarinstitutions (50%)

also independent experts (40.3%)

also: representatives of local/regional self-gov.

also: CSOs (14.5%)


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Award by a decision

of a head of public body

12 (out of 23) state public bodies awarded support by a decision of

the Head of the Body: significant decrease: 74.8 in comparison to

2011

ranging from a million kn (Ministry of Tourism) to 35,150.00(Ministry of Administration)

In percentage: 100% (Ministry of Administration, Ministry of

Interior) to 0.1% (Ministry of Science, Education and Sport,

Ministry of Social Policy and Youth)


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Publication of Results

How is the public informed about theresults of financial support?

Internet website95.7% Mass meadia34.8

Release of special publication27.5%

Not publicly announced4.5%


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Conclusion of Contracts

Contracts are concluded in 91.4% of cases: within 60 days50.7%

within 30 days33.4% after more than 60 days7.3%

Contract are not concluded in 8.6% of cases


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Implementation stage

Reporting

Monitoring & Evaluation


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Type of reporting requested (%)

95.50 86.4077.30

50.00

13.600.00

20.00

40.00

60.00

80.00

100.00

Final financial

report

Final narrative

report

Additional

documentation

(publications,

photos, agendas)

Interim reports Independent

evalaution


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Monitoring & Evaluation of awardedprojects and programmes

45.5

86.4

45.5

68.2

54.645.5

0

10

20

30

40

50

60

70

80

90

100

Review of

interim program

reports

Review of final

annual report

Review of

interim financial

reports

Review of final

financial reports

Field visits

during

implementation

Meetings with

CSOs, organising

education, etc.


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Identified Problems

in the Implementation of the Code1. Application of the Code at local level

2. Priorities and procedures not aligned with EU funding

3. Lack of coordination of funding priorities

4. Lack of administrative capacities in public bodies

5. Part of the funds are still awarded without public Calls,without informing the public, with no contracts conclue

6. The role of the Council for Civil Society Development inmonitoring , analysing and evalaution?

7. Better assessment of the impact of grants needed

8. Practicethe lack of understanding what is sufficientsupport for the implementation of approved projects(principle a little to as many as possible

9. mprovements over the years: increased transparency ,

control, better accountability10.


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Accountability, Sasha Shegrt

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