MW2014 Art in the Clouds Alexander+Krause
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Transcript of MW2014 Art in the Clouds Alexander+Krause
Art in the CloudsCreating an Archival Repositoryfor Museum Assetsusing Cloud Storageand Open Source
Jane Alexander & Niki KrauseCleveland Museum of Art
DIGITAL STRATEGYLooking at the Big Picture
Archival Repositoryin Collection-informationand Scholarship Backbone
INCEPTIONBruce buried by DVDs
Inception
• Photo Studio’s artwork photography– uncropped, high-res masters– three sets of 3800 archival DVDs = 11,400– manual lookup / pull to use– long-term viability of DVDs– gold DVDs = $$$$$$
• ditch the DVDs, move to online storage• but, it’s archival in nature
Interdepartmental Team
• CIO + Applications Services Manager (leader)
• Museum Archivist + Digital Archivist• IT network+infrastructure+storage duo• Library Applications Analyst / developer• Photo Studio Assistant Manager
• Photographers• Collections Management / Registrar• Conservation staff• Performing Arts, Music, and Film staff
Approach
• inventory digital materials• identify appropriate standards• storage platform+management software• map metadata• define workflows• ingest+iterate
Inventory & Projections
• artwork photography• conservation photography• editorial photography• business documents• AV of institutional history• AV of lectures, performances• artwork in time-based media
= 20TB now, 35TB by 2018
Standards
• LOCKSS & archival best practices• OAIS reference model• preservation file formats• PREMIS• descriptive & technical metadata schemas
• Dublin Core (DCMI)• IPTC, XMP, etc. mapped to DCMI• local metadata needs = local schema
Storage Platform Options
• onsite hardware/storage + AMS• SaaS/hosted solution• cloud-based hardware/storage,
with in-house AMS administration
…but there were concerns!
Performance
Virtual Data Center on same ISP trunk
5 years = $500,000+
Archival Management Systems
Options considered:• DSpace (open source/SaaS, MIT)• CONTENTdm (SaaS, OCLC)• Fedora Commons (open source, Cornell)• Archivematica (open source)• Invenio (open source, CERN)
Ingest Progress @ 9 Months
• editorial photography — ⅔ ingested• artwork photography — ½ staged, mapped• conservation photography —
file name review+de-duping underway• business documents — scripting xformations• AV — detailed inventory, analog to digital• artwork in time-based media
– 10 works accessioned so far– team working on in-house standards
Challenges
• developer is leaving the museumTOMORROW
• staff time– Digital Archivist– Conservation and PAMF staff availability
• network storage running high• demand for more DSpace installs