NotesTo create Project CalendarToolsChange working timeNew, type name of the calendar. Select Make copy of standard and click on Ok.To set a Non-working day into a working day (make Saturday working), Click on the label of Saturday and select Non-Default working timeTo change the working times of the day/s: Select the days by clicking on the day labels, and edit the From and To times. (From 9:00 am, To 6:00 pm, lunch break from 1:00 pm to 2:00 pm)To set the holidays in the calendar: Select the day in a month of a year and click on Nonworking time. Diwali Holidays: 13, 14, 15 November, Christmas: 25th December, 26th JanuarySet the changes in option: Set the same start and end times as that of calendar. Set the hours per day and hours per week based on the calendar times.Assign the calendarAssign project calendar to Project: ProjectProject Information, Select the calendar in Calendar option. Assign the project calendar to Bar Chart: FormatTime Scale Non-working time, select the calendar in the Calendar option. (Other option to open the time scale: Double click on time scale, right click on time scale)To set the project start date: ProjectProject Information, Select the project start date in the Start Date option.To change the Date Format: ToolsOptionView, Select the desired date format form the Date Format option.To set the general information of the project: FilePropertiesSummaryExercise 1: Create Project, Calendar, Assign Calendar and Set Project Start date and general informationCreate a new project with following detailsCalendar Name: roadcalWorking days: 6 days, Monday to SaturdayWorking Time: From 8 am to 5 pm, No lunch breakHours per day = 9 hoursHours per week = 54Other Holidays: 25th December, 26th JanuaryProjectProject Name: Nasik Road Contractor: Shirke and CompanyProject Start Date: December 2013Assign RoadCal to Project Information and Gant Chart.

To Create the Work Breakdown Structure (WBS)The WBS can be created using the outline tools such as Indent or Outdent. Every summary item is a WBS and the last level items under a summary item are the tasks.

To add sub task/wbs: keep the cursor below the task. InsertNew Task or press Insert Key on the key board. Type the name of task in the blank rows, select the task and indent using Indent Outdent tools on the Format tool bar or. ProjectOutlineIndent or Outdent.Linking the Tasks1. Using Task Information: Select the task to which the predecessor has to be assigned, ProjectTask Information Predecessor, Select the preceding task from the list. Relationship type (FS, SS, FF, SF), lead/lag can also be added here. 2. From the Bar Chart: Point the preceding task to get a 4 head arrowed cursor and drag and drop the chain on the succeeding task. Point the relationship line between the tasks and double click to open the Edit Relationship dialog box and edit the relationship.3. From the table: Enter the task ID under the predecessor column for a task with the relationship symbols such as FS, SS, FF, SF. Put a comma between tasks IDs for multiple predecessors.Critical Task, Floats, Forward and Backward Schedules1. To format the task bar to show critical tasks: FormatGantt Chart Wizard Next Critical Finish Format Exit2. Critical tasks will be changed into red color and normal tasks will remain in blue color. 3. To view schedule and floats: ViewTableScheduleProject NetworkTo view the network: ViewNetwork DiagramTo customize the information to be displayed on the boxes of the network: FormatBox Styles, Select the type of tasks from Style setting for list and apply the data template from Data template listTo create a new data template: FormatBox StylesMore templateNew. Set the number of rows and columns up-to 4 from Cell Layout, and select the data fields to be displayed from the Choose Cell(s) table.Exercise 2: Summary task, Early and Late Schedules, Critical Path, Floats(Note: Continue the Road project in Exc. 1)Create the following summary tasks and sub tasks as given below. Site ClearanceClearing and GrubbingDismantling StructuresCutting of TreesExcavationIn all types of soilOrdinary RockHard RockConstruction of EmbankmentConstruction of Subgrade with approved materialSubbase and Base coarseConstruction of GSBConstruction of WMMConstruction of DLCConstruction of Bituminous coarseProviding and laying Primer CoatProviding and laying Tack CoatProviding and laying DBMProviding and laying Bituminous ConcreteConstruction of CulvertEarthworkBackfillingProviding Filter mediaPCC M-25 for foundation and other worksRoad AppurtenanencesSupplying and Fixing Traffic Sign BoardsPavement MarkingProviding Mile stonesDrainage worksFinish

Link the tasks with the details given below.IDTaskDurationPredecessor

1Site Clearance

2Clearing and Grubbing5d

3Dismantling Structures2d2

4Cutting of Trees2d2

5Excavation

6In all types of soil10d3

7Ordinary Rock10d3

8Hard Rock15d3

9Construction of Embankment25d8,6,7

10Construction of Subgrade with approved material15d9

11Subbase and Base coarse

12Construction of GSB10d10

13Construction of WMM10d12

14Construction of DLC5d13

15Construction of Bituminous coarse

16Providing and laying Primer Coat5d12

17Providing and laying Tack Coat5d16

18Providing and laying DBM5d17

19Providing and laying Bituminous Concrete3d18

20Construction of Culvert

21Earthwork2d3

22Backfilling1d21

23Providing Filter media1d22

24PCC M-25 for foundation and other works4d22

25Road Appurtenanences

26Supplying and Fixing Traffic Sign Boards1d19

27Pavement Marking2d26

28Providing Mile stones1d27

29Drainage works3d24

30Finish0d28,29,4,23,14

1. Summarise the project and note the project duration and project finish date2. Forma the Gantt Chart to view critical tasks and critical path3. View Schedule table and note the early schedule, late schedule and floats.4. View Network Diagram. Study the critical path.Milestone ScheduleTo view Milestone Schedule: Project Filter forMilestonesWorking with ResourcesTo create Resource Sheet: ViewResource SheetMax. Unit is the availability of work type of resources per day. It can be entered in decimal or percentage.To change the Assignment unit for Max. Unit type: ToolsOptionsScheduleShow Assignment unit as, select the Assignment unit (decimal or percentage)To change the currency type: ToolsOptionsCurrencySymbol, type the desired currency symbol.Assign the Project Calendar to the resources: Select the Calendar under the Base Calendar column in the resource sheet.Assigning ResourcesOpen the Gant Chart view. Split window: WindowSplit. Select a resource in the top view and assign the resources from the resource list in the bottom view. Enter units (quantity) for each resource and click on Ok.To view the cost of (project, wbs, task): ViewTableCostThe fixed cost can be entered in Cost table for project, wbs or task.Dealing with over allocation of ResourcesTo open the Resource Graph: ViewResource Graph, Right click on the graph to plot different information (work, cost, peak unit etc.)Leveling Resources1. Increase the Max. Unit. In the Resources Sheet to Peak Unit.2. To level the resources: Open Gant Chart View. ToolsLevel ResourcesLevel Now3. To clear the leveling: ToolsLevel ResourcesClear Leveling4. To plan the different resources with time: Open Resource Graph view. Identify the over allocated time for a resources. ProjectResource InformationGeneral. Enter the Available From and Available To dates in the Resource Availability table.5. Replacing the over allocated resource with an available resource on the task. Check the over allocated time and units of over allocated resource. Check the availability in units of another resource during the same time. Select the task on which the over allocated resource is to be replaced. Select the resource to be replaced from this box. ToolsAssign ResourceReplace. Select the Resource from Replace Resource dialog box and click on Ok.Exercise 3: Resource Sheet, Loading Resources, Leveling Resources. (Note: Continue the Road project in Exc. 2)Create the Resource Sheet with the following details.Resource NameTypeMaterial LabelMax. UnitStd. RateOvt. Rate

LaborWork25Rs.15.00/hrRs.30.00/hr

HelperWork15Rs.12.00/hrRs.25.00/hr

MasonWork5Rs.25.00/hrRs.50.00/hr

SupervisorWork4Rs.30.00/hrRs.60.00/hr

Site EngineerWork1Rs.50.00/hrRs.100.00/hr

PainterWork0Rs.0.00/hrRs.0.00/hr

CementMaterialBagsRs.250.00

SandMaterialBrassRs.2,400.00

AggregateMaterialBrassRs.2,200.00

SteelMaterialKgRs.35.00

WaterMaterial1000 LitRs.400.00

BouldersMaterialRs.1,500.00

JCBWork3Rs.1,000.00/hrRs.0.00/hr

DumpersWork6Rs.300.00/hrRs.0.00/hr

RollerWork1Rs.1,500.00/hrRs.0.00/hr

PaverWork2Rs.2,000.00/hrRs.0.00/hr

Concrete MixerWork1Rs.100.00/hrRs.0.00/hr

VibratorWork1Rs.30.00/hrRs.0.00/hr

Water PumpsWork1Rs.10.00/hrRs.0.00/hr

Assign the Project calendar to work type of resources.Load the Resources on the tasks as given below.TaskResources

Clearing and GrubbingLabour[3],Helper,Supervisior,Site Engineer,JCB,Dumpers[3]

Dismantling StructuresLabour[3],Helper[2],Supervisior,JCB,Dumpers[3]

Cutting of TreesLabour[2],Helper[3],Supervisior,JCB

Excavation

In all types of soilLabour[3],Helper[5],Supervisior,JCB,Dumpers[3]

Ordinary RockLabour[3],Helper[5],Supervisior,JCB,Dumpers[3]

Hard RockLabour,Helper[3],Supervisior,JCB,Dumpers[2]

Construction of EmbankmentLabour[3],Helper[5],Supervisior,Dumpers[5],Roller

Construction of Subgrade with approved materialLabour[3],Helper[5],Supervisior,Site Engineer,Water[1 1000 Lit],Roller

Construction of GSBLabour[2],Mason,Helper[4],Supervisior,Site Engineer,Dumpers[4],Roller,Water[1 1000 Lit]

Construction of WMMLabour[2],Mason,Helper[4],Supervisior,Site Engineer,Dumpers[4],Roller,Water[1 1000 Lit]

Construction of DLCLabour[2],Helper[4],Mason,Supervisior,Water[1 1000 Lit],Paver,Concrete Mixer

Providing and laying Primer CoatLabour[2],Helper[4],Supervisior

Providing and laying Tack CoatLabour[2],Helper[4],Supervisior

Providing and laying DBMLabour[3],Helper[6],Supervisior,Site Engineer,Paver

Providing and laying Bituminous ConcreteLabour[3],Helper[6],Supervisior,Site Engineer,Paver

EarthworkLabour,Helper[2],Supervisior,JCB

BackfillingLabour,Supervisior

Providing Filter mediaLabour,Supervisior

PCC M-25 for foundation and other worksHelper[4],Labour[2],Mason,Supervisior,Site Engineer,Concrete Mixer

Supplying and Fixing Traffic Sign BoardsSupervisior,Helper[4]

Pavement MarkingSupervisior,Helper[4]

Providing Mile stonesSupervisior,Helper[4]

Drainage worksLabour[2],Helper[4],Mason,Supervisior,Site Engineer,Concrete Mixer,Vibrator

Do the Following.1. Identify over allocated resources.2. Level resources using appropriate method3. View Resource Usage, Task Usage4. View Reports: Project Budget, Weekly Cash Flow, Weekly Material requirement, Weekly Contractors Work ScheduleOrganizing the Project using Custom Fields, Filters and Groups.Create custom fields: Department, Responsibility and Phase: ToolsCustomizeFields. Select task to create custom fields to be applied to task or select resources if the custom fields are to be applied to resources. Select the data type of field from Type list. Rename the field to your required name.To assign the values of custom fields created above: Insert the above fields using InsertColumn before task Name in Gant Chart view. Assign the values for each field for a corresponding task.To organize the schedule based on the above fields using Group By (Phase, Responsibility, and Department): ProjectGroup ByMore GroupsNew, enter the name of group, and select the fields to group under Group By fields table. To Customize the WBS codeTo create WBs structure: ProjectWBSDefine Code. Select the appropriate structure for project and each WBS level with a separator.To create separate schedules on separate WBS, department, responsibility, phase etc. using Filter: Create following filters1) Super Structure and Initial Work2) Finishes3) Arch and Admin DepartmentCreating Custom TableCreate Bill of Quantity (BOQ) table: The BOQ table has fields such as, Item, Quantity, UOM, Rate and Amount. Item is the tasks name, Quantity, UOM, Rate and Amount are to be created using custom fields.To create custom table (BOQ): View->TableMore TablesNew. Type the name of the table. Select the fields that are needed to be included in the table.Exercise 4: Organizing the project using Custom fields, filters, groups and customization of WBS code. (Note: Continue the Road project in Exc. 3)Customize the WBs code in the Road project. Create the WBS structure of two levels with following details.1. Structure for 1st level: uppercase letter ordered, Length: 2 characters.2. Structure for 2nd level: Number ordered. Length: Any3. Assign the appropriate code value for each task.Create the custom fields such as, Phase, Department. Assign the following values of custom fields to the tasks.1. Phase: Phase I to tasks of Site Clearance and Excavation 2. Phase: Phase II to tasks of Construction of Embankment, Construction of Subgrade with approved material, Construction of WMM, Construction of DLC, Construction of Bituminous coarse, Construction of Culvert3. Phase: Phase II to the tasks of Road Appurtenanences, Drainage works, Finish Milestone4. Department: Admin to the tasks number 1 to 4 and 25 to 285. Department: Civil to the tasks number 5 to 14 and 296. Department: Contractor to the tasks number 15 to 24Organize the project schedule using Group by tool.1. Group by Phase2. Group by Department3. Group by Phase and then by DepartmentCreate following specific schedules using Filter.1. Site Clearance and Excavation work2. Bituminous coarse or Construction of Culvert work3. Civil Department work4. Admin department work5. Phase I and II work6. Phase III workView the following reports1. Monthly cash flow for Civil department2. Monthly cash flow for Phase I and Phase II 3. Budget for Site Clearance or Excavation work4. Budget for Bituminous coarse or Construction of Culvert workCreate a custom table named Bill of Quantity with the columns, Item, UOM, Quantity, Rate, and Amount. Define the formula for as Amount = Quantity x RateProject Monitoring and ControlTo save Baseline project: ToolsTrackingSave Baseline, Entire Project, Click on Ok.To display the baseline bar in the Gantt chart: FormatGantt Chart WizardNextBaselineFinishFormat itExitUpdating the Actual ProgressAuto Update is carried out when the work gets completed as per the baseline: ToolsTrackingUpdate ProjectUpdateTo View the Progress Line: ToolsTrackingProgress Line, select the Always display current progress line on status dateTo Plot the S-curve: ViewTool barAnalysis. Select Analyze Time scaled data in Excel Assignment Evaluation1. Assignment 1: 26th November2. Content: WBS, Task, duration, links (Complete time schedule) 20 Marks Assignment 2: Project Organisation, Milestone schedule, Resource load, Leveling resources6