MP State Election Commission

Approach Towards IT Initiatives

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Introduction

State Election Commission is responsible for:

– The Preparation of voter lists for Panchayats and Municipal

Elections

– Conduct Free and Fair Election for Municipalities and

Panchayats, every Five years

– Conduct Free and Fair mid-term Election for Municipalities and

Panchayats every six months

– To examine the expenditure incurred in the election of Mayor

and Adhyaksh of Nagar Nigam and Nagar Palika2

State Election Commission has embarked on to the IT initiatives journey and has rewarded the project to MPSEDC. Following are the IT Objectives:

•Efficient & transparent administration

•Efficient Monitoring & Control

•Exchange of information is seamlessly done

•Informed Decision-making with the knowledge base

•Structured and Collaborative work environment in the State Election of M.P.

•Effective policy making for the Electoral process

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STATE ELECTION COMMISSION OBJECTIVE

MP State Electronics Development Corporation

• MPSEDC Ltd. is the State Level Agency (SLA) of the office of Chief Electoral

Officer of MP for the past 10 years.

• Our main responsibilities are to Design, Develop and Implement the ERMS

software for the preparation of Photo Electoral Roll & EPIC (Electors Photo

Identity Card).

• Database Management of 4.66 crore electors of M.P.

• Coordination between the CEOMP office & District Election Authorities

and Technical support to Vendors

• Compliance of the guidelines of Election Commission of India in the entire

process4

IT Initiative @ MP State Election Commission

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Existing Process flow of State Election Commission

Acquire hard copy of Photo Electoral Roll of CEOMP

Segregation of the electors as per the units of State Election Commission

Verification of checklist

Preparation of manuscripts

Vendors will type in the Elector details

Printing of checklist

Correct any Errors

Print error free voter list7

Proposed Process flow Providing hard copy of Photo Electoral

Roll by vendor

Manual Segregation of the electors as per the units of State Election Commission –

(by District authority)

Verification of checklist-(By District authority)

Shifting of the electors (Ward -wise or Panchayat-wise) into the Database-(by

Vendor)

Entries of the Electors which are not found in PER –(by Vendor)

Printing of checklist-(by Vendor)

Corrections in case of errors- (by Vendor)

Printing of error free voter list

Sorting of the data-(by Vendor)

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Comparative Study

Current System Proposed System

Unstructured Database Common Database Structure with the Central Server and RDBMS

Complete Manual System Computerized provision with standard Software

No concept of RDBMS Data is stored in the structured Database

Voter Lists are in text format Photo Electoral Roll

High dependency on Vendors Lesser dependency on Vendors

Generating statistical & MIS reports is cumbersome task

Various statistical & MIS reports can be generated easily

Interactive website of State Election Commission doesn’t exist

Design an interactive website

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Benefits of the proposed system

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Existing Format Existing Format of the Voter of the Voter List of State List of State

Election Election CommissionCommission

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Proposed Proposed Photo Electoral Photo Electoral

Roll of Roll of State State Election Election

CommissionCommission

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Voter Slips can be provided to the Electors at the time of elections.

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VOTER SLIP

Kolar Municipality - Pilot Project

Kolar Municipality was successfully completed in November/2012 as a Pilot Project with the 100% accuracy.

following are the major tasks which comes out after pilot project.– Designing of the Database structure– Master Tables and entity relationship– Ward-wise shifting of electors data– Entry of the electors enrolled during claims & objections– Printing of Checklists– Verification of Checklists– Printing of Voters Lists

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Shifting of Electors

Claims & Objections - Entries

Master Table Formats

Microsoft Office Excel 97-2003 Worksheet

Click on the Icon below to view the formats

Activity chartActivities Primary Responsibility Duration (days)

Collection of requirements for Creation of Master / Control Tables from State Election Commission

MPSEDC Parallel activity

Selection of Vendor MPSEDC 45

Circular regarding new initiative for local authorities SEC* Parallel activity

Installation of IT infrastructure at district offices MPSEDC (Vendor) 15

Providing hard copy of photo electoral roll to the local authorities through Vendor

SEC* 7

Ward-wise segregation of Electors SEC* 20

Sorting and shifting of Electors Vendor 10

Printing of checklist Vendor 3

Verification of checklist SEC* 10

Final printing of elector roll Vendor 5

Space for Data Centre at MPSEDC MPSEDC Parallel activity

Total 115

20*SEC = State Election Commission

Thanks

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