Morrisville Town Council Work Session...Page 1 Morrisville Town Council Work Session Work Session...
Transcript of Morrisville Town Council Work Session...Page 1 Morrisville Town Council Work Session Work Session...
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Page 1
Morrisville Town Council Work Session Work Session May 16, 2017, 6:30 PM
1. Call to Order
2. Parks and Greenway Master Plan Discussion2.a. Parks Master Plan Presentation
Morrisville PRCR Master Plan COUNCIL 051617.pdf
3. Merit Pay Update3.a. Budget Presentation
FY2018 Budget Work Session May 16TH (003).pdf
4. Lapse Salary Report Update
5. Budget Preview/Retreat Follow-Up Questions
6. Fund Balance/Cash Flow/Long Range Forecast
7. CIP Check-In
8. Town Council Discussion
9. Adjournment
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Town Council Agenda Item Report
Agenda Item No. 2017-135-0Submitted by: Erin HudsonSubmitting Department Administration Meeting Date: May 16, 2017
SUBJECTParks Master Plan Presentation
Recommendation:
Updates/History of Briefing:
Executive Summary and Background Information:n/a
Potential Options:n/a
Staff Recommendation:n/a
ATTACHMENTS Morrisville PRCR Master Plan COUNCIL 051617.pdf
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MORRISVILLE, NC
COMPREHENSIVE PARKS &
RECREATION MASTER PLANMAY 16, 2017
Town Council Strategy & Feedback Sessions
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Agenda
Team Introduction & Overview of Master Planning
Process
Review of Demographics and Recreation Trends
Discussion: Strengths/Weaknesses
Park facilities & maintenance
Park operations & staffing
Park programs
Benchmarking & Level of Service - Update
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Rachel Cotter – McAdams
Margaret Bransford – PROS
Michael Vampran – McAdams
Master Plan Team
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Master Plan Process
Inventory + Analysis
Vision + GoalsNeeds +
Standards/Trends
Master Plan
DevelopmentAction Plan
Existing Conditions
Community Input
Recommendations + Strategies
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Demographic Overview – Town Limits
2016 Total Population
23,174
2016 Total Households
9,354
2016 Population Median Age
34.1
2016 Median Household Income
$86,836
2016 Minority Percentage
51%
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Population Growth – Town Limits
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Population Growth – 2 Mile Buffer
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$4
1,1
23
$4
4,0
57
$2
5,9
20
$2
9,4
72
$8
6,8
36
$8
9,9
29
$4
6,8
68
$5
4,1
49
M OR RISVILLE 2 - M ILE B UF FER N OR TH CA R OLINA
U.S.A .
COMPARATIVE INCOME CHARACTERISTICS
Per Capita Income Median Household Income
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General Sports Trends - Local
TOWN LIMITS 2-MILE BUFFER
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Fitness Trends - Local
TOWN LIMITS 2-MILE BUFFER
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Outdoor Activity Trends - Local
TOWN LIMITS 2-MILE BUFFER
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• Facilities
• Operations & Staff
• Programs
SWOT Analysis
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• 9 Active / Managed Parks: 136.97 ac
• Open space: 64.01 ac
• Other Maintained: 1.90 ac
Facility Summary
Standard Town of
Morrisville
NRPA Standard Deficiency
Acres Parkland per
1,000 Population
5.91ac 9.6ac 85 ac
Number of Parks per
Population
1 / 2,575
= 9 parks
1 / 2,266
= 10 parks
1 park
*all figures are based on 2016 population data
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Operations & Staff Summary
92% of the community believe well-maintained parks add to the quality of life in the community.
Standard Town of
Morrisville
NRPA Standard Deficiency
Operating Budget
per Capita
$60.04 $77.32 $17.28
% Expenditure
Recovery via
Revenue Generation
60.5% 29.1% +40.0%
Number of FTE Staff
per 10,000 residents
4.8 7.3 2.5
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Catalyst Questions
• Do you find existing parks are large enough and
distributed frequently / evenly throughout the
community?
• Do you find the existing facilities offer a diverse
range of recreation opportunities to meet resident
needs and interests?
• Do you find existing facilities are able to support
the demand for programs?
Strengths & Weaknesses
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Catalyst Questions (cont.)
• Are there specialty facilities lacking at existing
facilities (ie, splash pad, ropes course,
environmental education, skate park / pump track)
• What are the pro’s and con’s of offering programs
to residents vs non-residents?
Strengths & Weaknesses
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Catalyst Questions (cont.)
• What compliments or constraints do you hear from
your constituents?
• Do you feel the current program offerings are
appropriate for the demographics trends?
• Do you find the UDO requirements regarding open
space and public recreation space dedication /
fee-in-lieu effective?
Strengths & Weaknesses
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Benchmark Communities
Holly Springs
Wake Forest
Apex
Matthews / Davidson /
Cornelius
Flower Mound / Sugar
Land, TX
Plainfield, IN
Demographics
Geography
Budget
Similar/Aspirational
CAPRA
Relationship
5-7 COMMUNITIES METRICS FOR ID
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Level of Service Worksheet
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Thank you!
Rachel Cotter
Margaret Bransford
Next Steps
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Town Council Agenda Item Report
Agenda Item No. 2017-136-0Submitted by: Erin HudsonSubmitting Department Administration Meeting Date: May 16, 2017
SUBJECTBudget Presentation
Recommendation:
Updates/History of Briefing:
Executive Summary and Background Information:n/a
Potential Options:n/a
Staff Recommendation:n/a
ATTACHMENTS FY2018 Budget Work Session May 16TH (003).pdf
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FY2018 Annual Operating Budget
Building Connections * May 16, 201725
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Discussion Topics
• Parks and Greenway Master Plan Discussion
• Merit Pay Update
• Lapse Salary Report Update
• Budget Preview/Retreat Follow Up Questions
• Fund Balance/Cash Flow/Long Range Forecast
• CIP
• Town Council Discussion
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Parks & GreenwayMaster Plan Update Discussion
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FY 2018 Budget TopicsMerit Pay Update
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Merit Pay – Plan HistoryFY 2010 No Pay Adjustment
FY 2011 Lump Sum Only – No Salary Adjustment
FY 2012 Merit Split into Base Salary Adjustment & Lump Sum PaymentBased on Prior Calendar Year Performance AssessmentMerit Ranged from 1.10% to 6.20%Average Award 3.5% (2.36% to Base Salary)
FY 2013 Same as FY 2012
FY 2014 Same as FY 2013
FY 2015 Same as FY 2014
FY 2016 Same as FY2015Average Award 3.51% (2.49% to Base Salary)
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Merit Pay – Plan History
FY 2017 Merit Pay Plan Modified
• Lump Sums Eliminated
• Modified Percentages Based on Evaluation Ratings for Fiscal Year 2016
0% No Merit Increase
2% Meets Expectations
3% Exceeds Expectations
4% Far Exceeds Expectations
• Average Merit 2.66%
• Average Salary $55,410
• Employees on Intro Period Not Eligible
• Pro-Rated Merit for Employees < 1 Year Service 30
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Performance Rating Distributions
FY 2016
Total Evaluations – 151
0 Rating (2) 1.32%
1 Rating (61) 40.40%
2 Rating (78) 51.66%
3 Rating (10) 6.62%
Average Salary - $54,780
FY 2017
Total Evaluations – 136
0 Rating (1) 0.74%
1 Rating (57) 41.91%
2 Rating (64) 47.06%
3 Rating (14) 10.29%
Average Salary - $55,820 31
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FY 2018 Merit Pool
3.0% Average Merit $ 286,000
0.5% Market Pay Adjustments 50,000
Taxes (28%) 93,900
Merit Pool $ 429,900
Average Salary $ 55,966
Merit Based on FY 2017 Performance Evaluations (In Progress)
Actual Average Expected to Be Comparable to Prior Years
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Market Adjustments
• Salary Adjustment w/in Range Outside of Merit
• Market Based on Peer Comparisons (NCLM Data)
• Review Based on Actual Salaries (not pay ranges)
• Not “Across the Board” adjustments
• Factors Influencing Market Adjustment
• Level of Responsibility/Type of Work
• Recruitment/Retention
• Equity for Comparable Jobs
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Market Adjustment Examples
Identified Positions That May Be Under Market
• Selected Department Heads
• Selected Administrative Positions
• Public Works Mid Level Supervisors
• Development Services Mid Level Managers
• Police (Based on Rank and Compression)
• Fire Prevention
• Inspections Staff
• Mayor and Council (Propose Inclusion in Merit) 34
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FY2018 Budget TopicsLapse Salary Report Update
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FY 2017 Lapse Salary Usage
September 2016 Police Uniforms $ 4,343
December 2016 Fire Chief Recruitment 27,950
Total 1st Half Year $ 32,293
February 2017 Info Technology Support $ 17,000
February 2017 Fire Apparatus Repairs 25,000
March 2017 Park Security (Bathrooms) 8,700
March 2017 Police In Car Cameras 55,335
April 2017 Inspections Dir Recruitment 1,000Total 2nd Half Year $ 107,035
TOTAL $ 139,32836
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FY 2018 Budget TopicsReview of Q&A
• Retreat
• Budget Preview
• May 9 Work Session 37
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Budget Preview /Retreat Follow-up Questions
Q&A Supplement
• Debt Capacity
• User Fees
• Stormwater Program
• Transportation Planner
• K9 Unit
• Payments In Lieu
• Other Items38
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FY 2018 Budget TopicsFund Balance
Cash Flow
Long Range Forecast
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Fund Balance
Policy
• 25% - 45% Fund Balance as % of Expenditures
• Unassigned General Fund Fund Balance
• Measured Year End
• Based on Actual Expenditures – Less Transfers
• Generally Grows when Revenues Exceed Expenditures
• Used for Unforeseen Events, Capital Items or Onetime Expenditures
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Fund Balance
Variables
• PO Rollovers
• Subsequent Year’s Fund Balance Appropriation
• Restricted Revenues
• Committed Items
58%66% 65.3%
54.5%57.9%
59.1%63.2% 66.9%
0%5%
10%15%20%25%30%35%40%45%50%55%60%65%70%75%
Unassigned Fund Balance
Unassigned Fund Balance Performance Indicator
Fund Balance High Policy
Fund Balance Low Policy
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Cash Flow
See Handouts
• Project Tracker Update
• Future Funding Forecast & Update
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Long-Range Forecast
• Base Budget & New Priorities
• Opportunities/ Challenges
• Gauges Potential Capacity
• Snapshot Projection
• Decisions Today can Change Future
• Page 100
• Historic Trends & Performance Patterns
• Revenue Characteristics
• Assumes 100% Expenditures
• Standard Assumptions
• Conservative Approach 43
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FY 2018 Budget TopicsCIP Check In
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CIP Check-In
FY2015 Policy Adopted
Citizen Survey
FY2016 Evaluated Projects
Prioritized Top Ten
FY2017Aligned Funding
Strategies
FY2018 Citizen Survey
New Project Ideas
Retool Existing
Project Ideas
FY2019 4-Year Cycle Update
Evaluate Projects
Re-Prioritized
Goal Align Funding Strategies
Bring Projects to Fruition 45
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CIP Top Ten Projects
Top Ten Status
1 Public Works Facility Renovation Master Plan Study – FY2018
2 Historic Church Parking Lot Expansion Capital Project – Design in Progress
3 Senior Activity Center* Historic Church Improvements
4 Town Green (formerly Main Street Park)
5 Recreation Center in Town Center
6 Sports Facility Improvements
7 Town Center Gateway
8 Crabtree Nature Park Ph 1
9 International Drive Extension
10 Town Center Parking Lot (municipal parking)
Need to create project profiles Morrisville Community Park & Crabtree Hatcher Greenway Extension
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FY 2018 Budget TopicsTown Council Discussion
• Other Information Needs to Make Decisions
• Other Strategic Priorities of Interest
• Q&A Supplement Continues 47
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Budget Calendar
May 9 Budget Presentation & Work Session
May 9 Budget Portal Opens
May 16 Budget Work Session
May 23 Public Hearing & Budget Portal Closes
May 30 Budget Work Session (tentative)
June 13 Budget Adoption
Presentation
Work Sessions Discussions
Public Hearing
Adoption
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