Administrator Application Pack

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Contents

Welcome 3

Our Vision & Approaches 4

Working in Partnership 5

Primary Advantage National

Teaching Schools 6

School Development Plan 7

Administrator Job Description 8/9

Administrator Personal Specification 10

Application Process 11

Where to find 12

Morningside Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.

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Dear Applicant,

Thank you very much for your interest in becoming an Administrator at Morningside Primary School. I hope you will find this

information a useful introduction to our school.

Morningside is a lively two-form entry primary school in the London borough of Hackney, located very close to Hackney

Central in the heart of a diverse, vibrant and exciting community. Our children come from truly diverse backgrounds, many

different languages are spoken. Our school has been through a period of considerable change over the last few years and our

aim is to build on the hard work that enabled the school to make rapid improvements and to secure excellent learning

opportunities for all of our families.

We are looking for an Administrator

We are looking to recruit a self-motivated, approachable and organised individual to be part of our administration team.

Our new administrator will join a very committed and hard-working staff body who want to ensure that every child fulfils its

potential, both now and in the future. If you are committed to helping children to make progress in every lesson, every day, we

would like to hear from you.

Please find further guidance on Morningside School and details on how to apply for the post within this pack.

We welcome and encourage school visits. Please contact the school office on 020 8985 5382 and speak to Danielle Maddison

to arrange a suitable date and time.

Yours sincerely

Janet Taylor

Headteacher

WelcomeWelcomeWelcome

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Our Vision & Approach

Morningside is a two-form entry primary school with a Children's Centre. The community is culturally and

ethnically diverse and we pride ourselves on being an inclusive school.

Our age range is from 3 to 11 years old and we have 444 children on roll.

There are two classes in each year group with 30 pupils in each class.

We have two Nursery classes with sessions in the morning afternoon.

Our Children’s Centre strives to support children and families in our community.

Our Vision

Our vision is for the school to be:

A place where children can achieve their full potential in academic, creative, personal, physical, moral

and spiritual development;

A caring place where children and adults feel they make a contribution and are valued as individuals; A

place where everyone is aware of their rights and responsibilities and where children learn respect for

themselves and others.

A partnership between children, parents, staff and the community as a whole.

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Primary Advantage Federation

Morningside Primary School is a part of the Primary

Advantage Federation.

We are a group of schools working together because

we believe our schools can gain many benefits from

working collaboratively and can achieve more by

working together. We have made a commitment to a

shared responsibility to the wider education

community, the provision of good quality education

and the improvement of life chances for pupils in the

community beyond that of our own schools. Teachers,

support staff, school leaders and Governors have

added expertise in working alongside colleagues to

improve provision and outcomes for pupils.

WHAT IS OUR APPROACH?

We work in partnership, pooling our expertise

and resources in order to achieve collectively

what we may not be able to achieve

individually.

We believe passionately in improving the life

chances for our pupils.

We do not tolerate low expectations.

We match tried and tested strategies that we

know work to the needs of the schools and use

our experience of supporting schools in

successfully implementing them.

We promote a collaborative approach whilst

developing the capacity of each school to serve

its own community and retain its distinct

identity.

We recognise the importance of individuality,

spontaneity and creativity in developing

innovation.

WHAT OUTCOMES DO WE WANT? Every teacher is a good teacher; every school is

a good school.

Teachers who use the most effective teaching

methods to motivate learners and raise

aspirations. As a result all pupils will make good

or better progress.

Quality learning environments where pupils feel

safe and secure, known and valued and

motivated to learn. Robust teaching and

application of ICT skills ensure our pupils are

properly equipped for the next stage of

learning.

Curriculum provision which inspires and

motivates pupils and broadens their horizons.

Our curriculum supports community cohesion

through an international curriculum strand.

We work with precision and move incrementally

towards achieving outstanding grades in the

majority of aspects of each school’s work.

Through pupil partnership work we continue to

break down locally perceived boundaries and

help pupils to work harmoniously with pupils

from other areas of Hackney.

We seek to maximise the efficiency and

effectiveness of each school by capitalising on

centralised services and sharing systems.

To find out more about Primary Advantage

Federation please visit:

www.primaryadvantage.co.uk

Working in Partnership

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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools

Teaching schools are outstanding schools that work with others to provide high-quality training and

development to new and experienced school staff. They are part of the government’s plan to give schools a

central role in raising standards by developing a self-improving and sustainable school-led system.

St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration

with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school

works in partnership with primary schools across the borough and beyond and play a key role within the

Primary Advantage National Teaching Schools Alliance.

Primary Advantage is a federation of schools working together because we believe our schools can gain many

benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider

school community, the provision of good quality education and the improvement of life chances for pupils in

the community beyond that of our own schools. Our work on

improving provision for children will continue to see us

working in partnership with schools in Hackney, across London

and into the County of Suffolk. We will be working closely

with our strategic partners, The Institute of Education and

Hackney Learning Trust, to effectively deliver Initial Teacher

Training (School direct and PGCE), Continuous Professional

Development, talent management, school to school support,

the brokering of Specialist Leaders of Education and research

and development. Primary Advantage National Teaching

School Alliance will see all schools within the alliance achieving

more together.

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School Development Plan

Our key priorities for 2014-15 are as follows:

Criteria 1 - Achievement for Pupils

To ensure that attainment at the end of KS2 and KS1 is at least in line with national in reading, writing and

maths.

To ensure that progress from KS1 to KS2 is in line with national expectations.

To increase the % of pupils achieving L3 in KS1 and L6 in KS2.

Ensure outcomes at end of EYFS demonstrate good progress, particularly in reading.

Criteria 2 - Teaching and learning

To ensure 100% of teaching is Good and 40% is Outstanding.

To ensure robust induction systems are rapidly improving the quality of teaching and learning for early

stage.

To ensure SFA is fully embedded: pupil and teacher engagement is high.

To ensure outdoor learning in EYFS is effectively organised and facilitates clearly planned learning

opportunities and assessment.

Criteria 3 - Behaviour and Safety of Pupils

To ensure learning behaviours are embedded throughout the school community.

To develop an aspirational suite of rewards.

Ensure new pupil inductions are effective.

Criteria 4 - Leadership and Management

PPG is deployed efficiently and reviewed accurately.

To ensure the new SEN Code of Practice is embedded.

Accurate monitoring leads to well managed CPD that is closely matched to the needs of all staff.

Self-evaluation continues to be robust, concerted and effective.

Cultural differences to be celebrated.

Subject leaders to drive teaching.

MLT to develop robust work logs, driven by progress.

School readiness for Nursery and Reception; secondary transfers.

Parental engagement impacts positively on the children.

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Morningside Job Description - Administrator

JOB SUMMARY:

To provide of an efficient and

effective reception,

administrative and clerical

support function for the school;

and

To provide administrative and

clerical support to school staff.

PRINCIPLE ACCOUNTABILITIES:

To be responsible for the

management of the school’s

reception/office;

To maintain the various school

databases for pupil and staff

records;

To provide reception and

administrative tasks; and

To provide administrative

support to the Head of School

and other members of staff as

appropriate.

MAIN DUTIES:

To be responsible for the

management of the school’s

office, to provide administrative

support to the Head of School

and other members of staff as

appropriate, and to provide

reception and administrative

tasks:

1. To ensure that all visitors to the

school are welcomed in a polite,

friendly, and efficient manner

and providing hospitality as

required.

2. To open and distribute incoming

post and arrange the mailing of

correspondence for the Head of

School and other members of

staff.

3. To arrange for outgoing post to

be either collected or posted

when required.

4. To provide information and

assistance to, and with, all staff,

parents/carers, pupils, members

of the public and other agencies

as required. This includes

dealing with enquiries and

taking appropriate action using

your own initiative, and the

resolution or passing on of

complaints to the appropriate

member of staff.

5. To maintain a clear and tidy

workspace.

6. To undertake general office

duties including filing,

photocopying and the drafting

and typing of general

correspondence, newsletters,

reports and official statistical

returns as necessary.

7. To co-ordinate the purchase of

goods, services and supplies.

8. To produce and maintain the

school’s information booklets.

9. To process purchase orders as

appropriate.

10. To follow up outstanding

monies and bad debts as

appropriate.

11. To co-ordinate, process and

maintain the Building Fund

Income.

12. To administer of the school’s

petty cash system and act as a

cheque signatory.

13. To manage the receiving and

banking of monies for the

school as required.

14. To monitor the office and

school stationery stock levels

and order stock as appropriate.

15. To manage the ordering, stock

control, distribution and

accounts of the school uniform

service to parents/carers.

16. To manage the administration

of free and paid school meals,

including the collection of

monies, debits and credits,

banking, returns to the LEA,

and pupil travel passes.

17. To ensure high quality and

accurate school newsletters

are prepared, sent to parents

and published on the school’s

website or VLE each week.

Job Title: Administration Officer

Reports to: Finance &

Administration Manager

Accountable to: Headteacher

Based: Morningside Primary

School

Key Contacts: Pupils, parents,

external contractors, Executive

Principal, other members of staff,

the Governing Body, LEA officers

Salary: Scale 4 Grade 18 - 21

(21,120 - 23.145)

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18. To administer first aid in caring

for injuries, comforting

children with emotional

difficulties, following and

planning pupil support

methods; and to ensure all first

aid administered is recorded

appropriately.

19. Photocopy resources for the

classroom and support in the

preparation of resources

To maintain the various

school databases for pupil

and staff records:

1. To assist in maintaining and

efficient filing system.

2. To assist in maintaining the

school database of pupil

records, including attendance

and to liaise with the Special

Educational Needs Co-

Ordinator, the school Home

Support Worker and the Ethnic

Minority Achievement Co-

Ordinator, staff and the

Education Welfare Officer as

appropriate.

3. To maintain the school’s

emergency contact forms and

records.

4. To provide assistance with

other information databases as

required.

5. To ensure that all records are

kept accurately and comply

with the requirements of the

Data Protection Act.

6. To ensure that all

computerised data is kept

accurately and securely, and in

compliance with data

protection legislation.

7. To liaise with the LEA on pupil

admissions to the school,

ensuring information is

accurate and correspondence

to both staff, LA and Parents is

managed effectively under

direction of the Finance &

Admin Manager.

GENERAL:

This is not an exhaustive list

of duties and responsibilities,

and the postholder may be

required to undertake other

duties which fall within the

grade of the job, in discussion

with the manager.

This job description will be

reviewed regularly in the

light of changing service

requirements and any such

changes will be discussed

with the postholder.

The postholder is expected to

comply with all relevant

policies, procedures and

guidelines, including those

relating to Equal

Opportunities, Health and

Safety and the Confidentiality

of Information.

The postholder may be

required to work outside

normal school hours on

occasion, with due notice.

Because of the nature of the

post, candidates are not

entitled to withhold

information regarding

convictions by virtue of the

Rehabilitation of Offenders

Act 1974 (Exemptions) Order

1975 as amended.

Candidates are required to

give details of any convictions

on their appointment form

and are expected to disclose

such information at the

appointment interview.

Because this post allows

substantial access to

children, candidates are

required to comply with

departmental procedures in

relation to Police checks. If

candidates are successful in

their application prior to

taking up post, they will be

required to give written

permission to the

Department to ascertain

details from the Metropolitan

Police regarding any

convictions against them and,

as appropriate the nature of

such convictions.

Morningside Job Description - Administrator

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Morningside - Personal Specification

Qualifications, Knowledge and

Experience

Essential:

Qualifications to GCSE level.

A sound level of literacy and

numeracy.

Experience in an administrative

setting, ideally within education.

Experience of working as part of

a team and supporting others in

order to achieve a shared vision/

goal.

Knowledge of equal

opportunities legislation.

An awareness of policies,

procedures and best practice in

relation to confidentiality,

information sharing and child

protection.

Desirable:

Qualification in Administration,

eg. NVQ2 in Administration.

Communication

Essential:

Possesses effective verbal and

written communication skills.

Presents information and ideas

clearly and uses communication

appropriate to the audience.

Able to positively influence the

opinions of others through

factual discussion.

Able to adapt personal style of

communication to reflect a

situation and/or need.

Able to create an environment

of trust by delivering on

promises.

Utilises report writing skills to

accurately reflect a situation

through positive communication

techniques.

Able to disseminate information

and demonstrates a consultative

approach to communication.

Able to persuade and influence

others effectively.

Able to demonstrate tact and

diplomacy in communication.

Desirable:

Able to communicate in an

additional language.

Knowledge and understanding

of Makaton.

Skills and Abilities

Essential:

Competent to an intermediate

level in the use of Microsoft

Office software to complete

secretarial or administrative

tasks, eg. Word, Excel,

Powerpoint, Outlook etc.

Competent in the maintenance

of database packages and

experience of reporting from

database packages.

The ability to plan and complete

a piece of work in a methodical,

efficient and timely manner to

met a set deadline.

The ability to deal with a range

of people, including members of

the public and other

professionals, in an effective and

polite manner.

The ability to use own initiative

and creativity to achieve desired

results.

Possesses good organisational

skills in order to maintain

efficiency and the ability to

prioritse own workload.

Motivated to work towards

creating a safe, open and

trusting environment.

Willingness to partake in

continuous professional

development.

Demonstrates excellent

administrative and reception

practices.

Exercises flexibility so as to take

on changes in work priorities

and practices.

Able to balance tasks and

resources in the organisation of

a wide range of activities.

Able to provide contingency

plans to address the

unexpected.

Demonstrates clear and logical

thinking in working through

problems.

Able to follow organisational

procedures and maintain quality

of standards in own work.

An awareness of the needs of

children who have a variety of

needs and who come from a

variety of backgrounds.

The ability to adapt to new

office technologies.

An understanding of customer

service and the principles in

delivering outstanding customer

service.

Accountability and Freedom to Act

Essential:

Able to make routine decisions

based upon guidelines and

procedures laid down within

established frameworks.

Leads by example in standards

of behaviour in the work

environment.

Other

Understands the nature of a

Church of England Primary

School.

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Application Process

Applicants are asked to complete all the standard information

required on the Morningside application form, and to submit a

supporting statement, addressing all the criteria identified in the

person specification. Please note that CVs will not be accepted.

Please specify the role you are applying for i.e. Administrator.

The reference number for this application is: Admin/15.

Candidates are advised that when completing the references

section on the application form to please ensure that:

• Your first referee must be your current, or most recent,

employer .

• You provide a referee who can confirm your ability for the role.

Candidates must ensure that if they are successful at interview,

that they are able to provide evidence of their Right to Work and

Remain in the UK. The school is not able to employ any person

who cannot validate their Right to Work and Remain in the UK in

the line with the Asylum, Immigration and Nationality Act 2000.

Successful candidates will be required to apply for an enhanced

Criminal Record Check via the DBS. We are committed to

safeguarding and promoting the welfare of our children and

expect all members of staff to share this commitment.

Completed application forms must be received by 9:30am

Monday 9th February 2015. Interviews will be taking place on

Friday 13th February 2015.

If you have any queries or would like to arrange to visit our

schools, please contact Laura Lee on

07837 387 997 or email

recruitment@primaryadvantage.hackney.sch.uk.

We look forward to receiving your application.

Completed Application Forms

Successful Candidates

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Morningside Primary School

Chatham Place

Hackney

London

E9 6LL

Tel: 0208 985 5382

Email:

admin@morningside.hackney.sch.uk

Website:

www.morningside.hackney.sch.uk

Where to find us