Holy Trinity Primary School

Admin & Data Officer Application Pack

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Contents

Welcome 3

About us 4

Working in Partnership 5

Primary Advantage National

Teaching Schools 6

Working in the Community 7

Admin & Data Officer Job Description 8/9

Admin & Data Officer Personal Specification 10

Application Process 11

Where to find us 12

Holy Trinity is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.

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Dear Applicant,

Thank you very much for your interest in becoming an Admin and Data Officer at Holy Trinity CE Primary School.

We are one of six primary schools who make up the Primary Advantage Federation. I hope you find the information

in this pack a useful introduction to our school.

Holy Trinity is a successful and lively one form entry primary school located near Dalston-Kingsland overland

station in the heart of Dalston. We serve a vibrant and diverse community, where excellent relationships promote

an inclusive, warm and secure environment where children feel safe and valued.

Holy Trinity provides a calm and happy environment which enables children to learn and teachers to teach. Judged

Outstanding by Ofsted (2013) we continue to develop innovative practice and promote the highest expectations,

aspirations and outcomes for all children and staff.

We are looking for an Admin and Data officer to join our administration team to support the school in providing

the best possible standards of teaching and learning for our community.

We are looking for someone who is passionate and is continually striving to improve their own practice. Our new

Admin & Data Officer will join a hard working and driven team who are committed to improving outcomes for all

pupils and ensuring that they experience a rich and creative curriculum which prepares them well for the future.

If you are ambitious and driven by a desire to improve outcomes for all pupils, if you love helping the school

community and are always striving to improve practices for our school and if you are keen to explore new ideas

and ways of doing things we would like to hear from you.

For more information about our school, Primary Advantage Federation and details on how to apply please read our

application pack. We encourage you to visit our school and our website to learn more about us.

Yours sincerely

Yvonne Barnett

Headteacher

Welcome

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Holy Trinity is a one form entry Church of England Primary School located in the heart of Dalston. We have

classes of 30 pupils from Reception to Year 6 and a Nursery for up to 26 FTE pupils. Holy Trinity is currently

in temporary accommodation as we are rebuilding our school. Our school will be complete in September

2016. Holy Trinity will then become a two form entry school.

Holy Trinity is one of six schools belonging to the Primary Advantage Federation, with Sian Davies as the

Executive Principal. Yvonne Barnett, is the Head of School and leads on teaching and learning in the school

and is supported by a strong Senior Leadership Team.

OUR MISSION

Holy Trinity provides a safe and happy learning environment where children and adults are valued,

nurtured and empowered. We believe that everyone in the school community is responsible for instilling

in our children the values that will help them to become confident and responsible members of society.

Our approach is led by the Christian principal “that you do to others as you would have them do unto you”

and we aim to establish a clear understanding of rights and responsibilities for all. We believe a good

education is the foundation on which our children’s futures are built and equips them for their life ahead.

We aim to develop the whole child through a diverse and culture rich curriculum. We are committed to

providing educational excellence and helping children to develop enquiring minds, the motivation to learn

and the ability to work both independently and collaboratively.

About Us

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Primary Advantage Federation

Holy Trinity CofE Primary School is a part of the

Primary Advantage Federation.

We are a group of schools working together because

we believe our schools can gain many benefits from

working collaboratively and can achieve more by

working together. We have made a commitment to a

shared responsibility to the wider education

community, the provision of good quality education

and the improvement of life chances for pupils in the

community beyond that of our own schools. Teachers,

support staff, school leaders and Governors have

added expertise in working alongside colleagues to

improve provision and outcomes for pupils.

WHAT IS OUR APPROACH?

We work in partnership, pooling our expertise

and resources in order to achieve collectively

what we may not be able to achieve

individually.

We believe passionately in improving the life

chances for our pupils.

We do not tolerate low expectations.

We match tried and tested strategies that we

know work to the needs of the schools and use

our experience of supporting schools in

successfully implementing them.

We promote a collaborative approach whilst

developing the capacity of each school to serve

its own community and retain its distinct

identity.

We recognise the importance of individuality,

spontaneity and creativity in developing

innovation.

WHAT OUTCOMES DO WE WANT? Every teacher is a good teacher; every school is

a good school.

Teachers who use the most effective teaching

methods to motivate learners and raise

aspirations. As a result all pupils will make good

or better progress.

Quality learning environments where pupils feel

safe and secure, known and valued and

motivated to learn. Robust teaching and

application of ICT skills ensure our pupils are

properly equipped for the next stage of

learning.

Curriculum provision which inspires and

motivates pupils and broadens their horizons.

Our curriculum supports community cohesion

through an international curriculum strand.

We work with precision and move incrementally

towards achieving outstanding grades in the

majority of aspects of each school’s work.

Through pupil partnership work we continue to

break down locally perceived boundaries and

help pupils to work harmoniously with pupils

from other areas of Hackney.

We seek to maximise the efficiency and

effectiveness of each school by capitalising on

centralised services and sharing systems.

To find out more about Primary Advantage

Federation please visit:

www.primaryadvantage.co.uk

Working in Partnership

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Primary Advantage National Teaching Schools

Primary Advantage National Teaching Schools

Teaching schools are outstanding schools that work with others to provide high-quality training and

development to new and experienced school staff. They are part of the government’s plan to give schools a

central role in raising standards by developing a self-improving and sustainable school-led system.

St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration

with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school

works in partnership with primary schools across the borough and beyond and play a key role within the

Primary Advantage National Teaching Schools Alliance.

Primary Advantage is a federation of schools working together because we believe our schools can gain many

benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider

school community, the provision of good quality education and the improvement of life chances for pupils in

the community beyond that of our own schools. Our work on improving provision for children will continue to

see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will

be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to

effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development,

talent management, school to school support, the brokering of Specialist Leaders of Education and research

and development. Primary Advantage National Teaching

School Alliance will see all schools within the alliance achieving

more together.

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WITH HOLY TRINITY CHURCH, DALSTON

The school enjoys an active partnership with the local parish church, Holy Trinity in Dalston. We frequently

visit the church for assemblies, services, and celebrate important Christian festivals such as Christmas and

Easter together. Our distinctiveness as a Church school is built on the following:

Holy Trinity - Developing the whole child, together.

The school is rooted in the Christian values compassion, endurance, respect and justice which drive its vision,

ethos and values. The school puts much emphasis on fostering good relationships and providing a supportive

environment based on Christian values. The school strives to be a caring and inclusive school that serves the

local community well and supports all learners though early identification of particular needs as well as

though the curriculum and good teaching and learning support. An emphasis on positive relationships within

the school community support personal and social development, and partnerships with the church and wider

community are strong.

WITH PARENTS AND FAMILIES

We know that the most successful education takes place when parents/carers, staff and governors all work together. Parents and carers can be involved with the whole school community in a variety of ways:

Helping with visits in out of class.

Supporting with fund raising events.

Attending curriculum evenings and school open mornings.

Working in the Community

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Primary Advantage Federation Job Description - Admin & Data Officer

JOB SUMMARY:

To ensure the accurate

maintenance and management of

pupil and school data. Assist in

the provision of an efficient and

effective school administrative

function.

To provide support to

Headteacher and Finance &

Administration Manager

Manager/Bursar by ensuring that

all necessary information is up to

date and that requests are

followed up in a timely fashion.

Be responsible for the

maintenance of the database.

MAIN DUTIES AND RESPONSIBILITIES

Pupil Data:

To assist in coordinating staff

cover requirements.

Maintain robust processes and

manage a varied workload using a

structured, timely and prioritized

methodology. To become a SIMS

administrator / super-user.

Work alongside the Finance &

Administration Manager and

School Business Manager to

ensure the school has

appropriate systems, processes

and controls in place to maintain

and manage all aspects of pupil

data.

Be responsible for the annual

admissions procedure, including

all necessary communications

with parents, arranging parental

interviews and appeals with the

Headteacher.

Load the annual pupil intake into

SIMS in addition to administering

pupils when they arrive, leave or

transfer to the school.

Ensure the schools cash system

database is up to date.

Maintain individual pupil records

in accordance with PLASC

requirements. Produce PLASC

returns and ad hoc reports when

necessary.

Maintain the SIMS database of

pupil records for attendance and

punctuality, liaising with the

Heads of Year, the school Home

Support Worker and Attendance

Officer as appropriate and where

necessary.

Co-ordinate the updating of the

SIMS database and Assessment

Manager with pupil assessment

data on an annual and ad hoc

basis.

Manage the annual updating of

the SIMS database with the

annual timetable and class

changes.

Maintain records of all

disciplinary, behavioural and

special needs issues relating to

individual pupils and updating

SIMS where necessary.

Produce reports when required.

Resources:

Operate relevant equipment/

complex ICT packages.

Monitor and manage stock levels

within an agreed budget,

cataloguing resources and

undertaking audits as required.

To process orders, ensure orders

are checked for payment

according to the schools financial

procedures an circulated s

necessary.

Undertake complex financial

administration procedures.

Assist with the planning,

monitoring and evaluation of

budget.

Assist with the ensuring

expenditure is within an agreed

budget.

Manage administration of

facilities including use of school

premises.

General Administration:

Assist with the marketing and

promotion of the school.

To support the Admin Officer in

welcoming stakeholders and to

provide cover and support to the

Administration Officer as and

when required.

To plan and schedule meeting

rooms for any training and

meetings held at the school and

organize refreshments and

resources when necessary.

To oversee the typing of all pupil/

parent correspondence and

ensure information is presented

effectively through the use of

noticeboards, newsletters and

the school website.

To manager the schools website

and Social Media networks.

Job Title: Administration & Data

Officer

Reports to: Finance & Administration

Manager

Accountable to: Headteacher

Based: Springfield Primary School

Key Contacts: Pupils, parents, exter-

nal contractors, Executive Principal,

Headteacher, Finance Manager, other

members of staff, the Governing

Body, LEA officers

Salary: Scale 6 (£26,337 - £27,879)

Hours: 36 hours per week, term time

only

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Primary Advantage Federation Job Description - Class Teacher

To support and coordinate work

experience and student

placements within the school

office.

To organize and maintain all site

archiving.

To manage the schools cash

collection systems and ensure

procedures are in accordance to

the schools financial procedures.

Other:

Self-review and critique all

systems and processes associated

with the role and to work

alongside the Business Manager/

Bursar to improve and develop

systems and processes where

appropriate.

Be responsible for own career

development and undertake

training as appropriate for the

further development of the post.

GENERAL:

This is not an exhaustive list of

duties and responsibilities, and

the postholder may be required

to undertake other duties which

fall within the grade of the job, in

discussion with the manager.

This job description will be

reviewed regularly in the light of

changing service requirements

and any such changes will be

discussed with the postholder.

The postholder is expected to

comply with all relevant policies,

procedures and guidelines,

including those relating to Equal

Opportunities, Health and Safety

and the Confidentiality of

Information.

The postholder may be required

to work outside normal school

hours on occasion, with due

notice.

Because of the nature of the post,

candidates are not entitled to

withhold information regarding

convictions by virtue of the

Rehabilitation of Offenders Act

1974 (Exemptions) Order 1975 as

amended. Candidates are

required to give details of any

convictions on their appointment

form and are expected to disclose

such information at the

appointment interview.

Because this post allows

substantial access to children,

candidates are required to

comply with departmental

procedures in relation to Police

checks. If candidates are

successful in their application

prior to taking up post, they will

be required to give written

permission to the Department to

ascertain details from the

Metropolitan Police regarding

any convictions against them and,

as appropriate the nature of such

convictions.

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Admin & Data Officer Personal Specification

Qualifications, Knowledge and Experience

English and Math's Qualifications to GCSE level.

NVQ Level 3 or equivalent qualification or experience in relevant discipline.

Experience of development, management and operation of administrative systems.

Experience of working as part of a team and supporting others in order to achieve a shared vision/goal.

Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.

Communication

Possesses effective verbal and written communication skills.

Presents information and ideas clearly and uses communication appropriate to the audience.

Able to positively influence the opinions of others through factual discussion.

Able to adapt personal style of communication to reflect a situation and/or need.

Able to create an environment of trust by delivering on promises.

Utilises report writing skills to accurately reflect a situation through positive communication techniques.

Able to disseminate information and demonstrates a consultative approach to communication.

Able to persuade and influence others effectively.

Able to demonstrate tact and diplomacy in communication.

Skills and Abilities

Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks,

e.g. Word, Excel, PowerPoint, Outlook etc.

Competent in the maintenance of database packages and experience of reporting from database packages.

The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline.

The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite

manner.

The ability to use own initiative and creativity to achieve desired results.

Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.

Motivated to work towards creating a safe, open and trusting environment.

Willingness to partake in continuous professional development.

Demonstrates excellent administrative and reception practices.

Exercises flexibility so as to take on changes in work priorities and practices.

Able to balance tasks and resources in the organisation of a wide range of activities.

Able to provide contingency plans to address the unexpected.

Demonstrates clear and logical thinking in working through problems.

Able to follow organisational procedures and maintain quality of standards in own work.

An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.

The ability to adapt to new office technologies.

An understanding of customer service and the principles in delivering outstanding customer service.

Accountability/Freedom to act

Able to make routine decisions based upon guidelines and procedures laid down within established frameworks.

Leads by example in standards of behaviour in the work environment.

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Application Process

Applicants are asked to complete all the standard information

required on the Primary Advantage application form, and to

submit a supporting statement, addressing all the criteria

identified in the person specification. Please specify the role you

are applying for i.e Admin & Data Officer. The reference number

for this application is: HT/AD15.

Candidates are advised that when completing the references

section on the application form to please ensure that:

• Your first referee must be your current, or most recent,

employer

• You provide a referee who can confirm your ability for the role

Shortlisted candidates will be asked to teach an activity or lesson

and will be advised of the details of the lesson observation prior

to interview.

Candidates must ensure that if they are successful at interview,

that they are able to provide evidence of their Right to Work and

Remain in the UK. The school is not able to employ any person

who cannot validate their Right to Work and Remain in the UK in

the line with the Asylum, Immigration and Nationality Act 2000.

Successful candidates will be required to apply for an enhanced

Criminal Record Check via the DBS. We are committed to

safeguarding and promoting the welfare of our children and

expect all members of staff to share this commitment.

Completed application forms must be received by 9:30am on

Tuesday 6th October 2015.

Interviews will take place on Friday 16th October 2015.

If you have any queries or would like to arrange to visit our

school, please contact Venessa Williams on 0207 254 1010 or

email recruitment@primaryadvantage.hackney.sch.uk.

We look forward to receiving your application.

Completed Application Forms

Successful Candidates

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Holy Trinity CE Primary School

13 Richmond Road

London

E8 3HY

Tel: 020 7254 1010

Email:

admin@holytrinity.hackney.sch.uk

Website

Holy Trinity CE Primary School

Where to find us