MM Presentation Inventory

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    UTKARSH ERP / MES Project at Bhilai Steel Plant

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    RP/MES

    ERP-MM

    inBHILAI STEEL PLANT

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    RP/MES

    MM

    Materialsprocurement

    Servicesprocurement

    InventoryManagement

    Raw Materials

    SuppliersRelationshipManagement

    (SRM)

    ERP - MM Module

    MAJOR SUB MODULES

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    RP/MES

    Major Processes Covered

    Process Functional Coverage

    Procurement of

    Materials

    PRTendering (ECC & SRM)PO

    Procurement of

    Services

    PRTenderingPORA / Final Bill

    InventoryStores& Spares

    ReceiptStockTransferConsumption

    Inventory Raw

    Materials

    ReceiptStockTransfer

    Consumption

    ERP - MM Module

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    Bhilai SteelPlant

    Works

    1000

    Non Works

    1100

    Township Medical

    Mines

    1200

    IOC (Rajhara)

    Nandini

    Hirri

    ERP - MM Module

    Organization Structure

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    RP/MES

    Plants 3

    Fund Centers 1122

    Purchasing Groups 243

    Storage Locations 1170

    Purchase Organizations 6

    Users(Internal) 4000 +

    Users(External) 4847

    ERP - MM Module

    Organization Elements

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    Materials Procurement

    ERP - MM Module

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    RP/MES

    ERP - Procurement of Materials

    Indenting Agencies (identifiedby Fund Centres)

    All Shops (for direct procurement

    items)

    Stock Control (AP items)Mines Stock Control (Mines AP

    items)

    Central Indenting Agencies (e.g.

    Rolls, Refr., Electrodes,

    Bearings etc.)

    Medical

    Procurement Agency:Different Sections of

    Purchase Deptt.

    Mechanical

    Electrical

    Consumable

    Raw Material

    RefractoryImport

    Capital -AMR

    Medical

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    RP/MES System Configuration Statistics

    Purchase Officer Derivation based On Material Group, Subgroup,Procurement Source & Account Assignment Category .

    Fund Centre wise CENVAT , VATITR & Conc. CST applicability

    Fund Centre wise Indenters , Head of sections , HODs maintained & for350 fund centers ) for online movement of Purchase Requisition along with50 codes for screening committee members , for online routing of PRsthrough different screening committees

    Release strategies for online PR screening : (about 100 variations havebeen configured to take care of PCP & BSP requirement

    Online approval of Enquiry Proposal: 25 different release strategiesdefined in system for each of 90 Purchasing Groups, with respectivehierarchies.

    Procurement ProcessMaterials (Indent to Order)

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    RP/MES System Configuration Statistics(contd..)

    Purchasing group details (purchase officer details: name designation,mobile no., phone no. , e-mail id ) , used in all print documents &display.(maintained for 90 Purchasing Groups )

    Pricing schema : handled by four major schemas : domestic , import ,lube , medical , by combination of different conditions of Price , TaxSchema (Excise & Sales Tax conditions ) , Freight , Service Tax ,Insurance , Entry Tax , Import related conditions, etc. About 50 conditiontypes are being used to handle the requirement based on Setoff & Non-setoff requirement.

    Tax schema & payment terms

    Message types : for printing various layouts ( RFQ / PO / AMDT /reminders / SODC - laser , dmp , e-mail )

    Procurement ProcessMaterials (Indent to Order)

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    RP/MES System based Process flow

    Purchase Requisition creation & Screening Process :

    Different types of PR :

    Standard Revenue (Non-Prop)

    Proprietary

    Capital AMR Non-Plan (NPCB)

    Annual Requirement certified PR

    Low Value certified PRs

    PR for SODC Contracts

    PR for Single Tender procurement

    Procurement ProcessMaterials (Indent to Order)

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    RP/MES System based Process flow

    Agenda for Screening: Provides powerful information at a glance, for screening /decision making & can be viewed / printed on real-time basis. Contains followinginformation :

    Consumption of last three years ,

    Stock (Ind / Imp / Repaired / Prod. Stock (Make item stock) ,

    PO Dues , PR Dues (Plant wise as well as Fund Centre wise ) , Last PO Details (Plant wise) ,

    Details of PRs raised for the item

    Online Release (Screening & Approval ) of Purchase Requisition as per PCP , andNotified Screening Committees & Defined DOP for approving ScreeningCommittee recommendations & relevant PCP clauses exempting screening .Provision for capturing Internal Noting (of each releasing level)

    Committee meetings have been discontinued.

    (About 95 meetings, attended by almost 15-20 Indenters / Screening Committeemembers, used to be held annually, consuming about 3-4 hours.

    Procurement ProcessMaterials (Indent to Order)

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    System based Process flow PR Print (can be viewed / printed anytime ,by any user : Indentor / Purch.Officer)

    Creation of Case File Number, with or without clubbing of PRs & also routing thecase through ECC or SRM, based on total case file value arrived at.

    Tendering Process

    Enquiry Proposal generation.

    All variations covered : Limited / Single / Proprietary / Sister units ) , Single part /two part / three part , Ancillary reservation, Provisional vendors , (x+2) deviation .

    Provision for freezing certain commercial terms like payment terms, FOR termsFreight terms, etc.

    Mapping done for Indigenous, Import, Open Tender (Ind) , Global Tender , alongwith different layouts .

    Procurement ProcessMaterials (Indent to Order)

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    System based Process flow Online approval of Enquiry Proposal as per P2K and local DOP. 25 different release

    strategies defined in system for each of 90 Purchasing Groups, with respectivehierarchies. Provision for capturing Internal Noting (of each releasing level)

    Vendor Selection help reports - Vendors by previous POs, Vendors by previous

    enquiries (by fetching tendering data from ECC & SRM both), Registered Vendors.

    Extension of due date with or without addition of vendors , taking into accountresponse of vendors , printing of extension letters & Price bid intimation letters.

    T.O.C activities / Tracking of Tenders :

    Procurement ProcessMaterials (Indent to Order)

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    RP/MES System based Process flow

    Quotation receipt capturing and quotation opening process along with approvalprocess for (x+2) deviation / price bid opening for two-part tendering mapped.Quotation Maintenance.

    Registration of EMD against ECC & SRM tenders, BG / SD.

    Comparative Statements (Tech. / Comml. / Price ) for Indigenous , Import / Global

    Creation of Purchase Order / Contracts :against vendors finalized in ECC

    against vendors through SRM route

    Different variations mapped: Indigenous, Import, Medical, SODC, Capital AMR /NPCB, IPT, with development of corresponding layouts of Purchase Orders &Contracts.

    Pre Dispatch Inspection: Call Letter Registration & Inspection Certificategeneration.

    Amendment Process (Indigenous & Import )

    Procurement ProcessMaterials (Indent to Order)

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    Compliance PR creation & Screening is as per PCP & defined DOP.

    Enquiry Proposal approval is as per PCP & defined DOP.

    Classification of vendors as per government guidelines.

    CS preparation & Evaluation of offers.

    Capturing of internal noting in system, on real-time basis, with user identification &current Date - time stamping.

    Hierarchy of Indenters, Purchase mapped in system, along with authorizations, asper office orders issued from time to time.

    Procurement ProcessMaterials (Indent to Order)

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    RP/MES

    BenefitsPurchase Indenting & Screening Process :

    Entire process