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Time Management

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Learning Objectives

• Develop an understanding of your own time-management style

• Identify the types of task / activity that take up your time

• Explore some strategies that may help with better use of time

• Examine some practical ways to help maximise the use of your time – with reference to Teaching / Administrative Principals.

Working efficiently

V

Working effectively

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Taking on tasks...

• “I’ll handle it...”

• “Leave it to me....”

• “I will take care of that...”

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Principal takes ‘the monkey’.

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Time Management

MONKEY BUSINESS (K. Blanchard)

Are you doing jobs others

don’t want to do?

Who owns the monkey?

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Time Management Matrix(S. Covey)

I

M

P

O

R

T

A

N

T

I

M

P

O

R

T

A

N

T

URGENT NON-URGENT

N

O

T

I

M

P

O

R

T

A

N

T

4

2

3

1

N

O

T

I

M

P

O

R

T

A

N

T

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Time Management Matrix

Quad 1

Stress

Burnout

Crisis Management

Quad 3

Short Term Focus

Goals/Plans are worthless

Shallow Relationships

Quad 2

Vision

Perspective

Coherence

Balance

Quad 4

Irresponsible

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Effective Time Management

Coherence

&

Harmony

VISION

GOALS

PLANS

ROLES

ACTION

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Time Management Strategies

• Prioritising

• Planning

• Delegation

• Systems

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Prioritising

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Planning

• Yearly schedule (Begin with IPPN calendar -PIMS)

• Google Calendar/Diary

• Timetabling administrative/teaching principal (IPPN)

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Delegation

• What do you delegate?

• To whom do you delegate?

• When do you delegate?

• How do you delegate?

• Why do you delegate?

• Feedback

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Systems

• Ancilliary staff• Middle management• Staff• Communication system• Filing system• Administrative software• Financial software - outsourcing• Personal organisers I.T./Hard copy• Use of admin days – teaching principals

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Increasing Effectiveness

• Concentrate on one task at a time

• Clean up and plan your space

• Arrive early, go home on time

• Exercise and relax

• Maintain daily diary and good filing system

• Plan, Prioritise, Delegate and Reflect

• Make minor decisions quickly

• Change tasks if bogged down

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Teaching principals

Finding time – sharing good practiceRelease days

• Proper pre-planning

• Clustering release days

• Unforeseen Eventualities

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Time Managed and Mastered!

The more you help your people to carry their own monkeys, the more time you have for your people!