Minutes of the Council Meeting held on 20 September 2021 ...

Minutes of the Council Meeting

held on 20 September 2021

commencing at 5.00 pm

MINUTES OF THE ALEXANDRINA COUNCIL MEETING HELD ON MONDAY 20 SEPTEMBER 2021 COMMENCING AT 5.00PM

IN THE COUNCIL COMMUNITY CHAMBERS “WAL YUNTU WARRIN” GOOLWA

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

CONFLICT OF INTEREST ............................................................................................................ 4 1. CONFIRMATION OF MINUTES .......................................................................................... 4 2. INDEX OF FUTURE ITEMS ................................................................................................ 4

2.1 Adjourned Debate ..................................................................................................... 4 2.2 Adjourned Debate - Proposed Grants Program Structure 2021-2022………..............4 2.3 Listing of Reports Requested by Council ................................................................... 5

3. QUESTIONS WITH NOTICE ............................................................................................... 5 3.1 Cr Lewis - Dog and Cat Registrations ....................................................................... 5

4. QUESTIONS WITHOUT NOTICE ....................................................................................... 8 5. NOTICES OF MOTION ....................................................................................................... 8 6. PETITIONS .......................................................................................................................... 8 7. DEPUTATIONS/REPRESENTATIONS ............................................................................... 8 7.1 Renaming and Renumbering of Henry Street, Port Elliot............................................8 8. ENVIRONMENT - REPORTS FOR COUNCIL DECISION .................................................. 8 8.1 Ratalang Basham Beach and Horseshoe Bay Advisory Committee Minutes 12 August 2021...........................................................................................................8 8.2 Request for Memorial Plaque for Brian Ross Wollaston.............................................9 8.3 Goolwa Wharf Precinct Revitalisation - Concept Plan................................................9 9. GROWTH - REPORTS FOR COUNCIL DECISION.............................................................9

9.1 Proposed Road Names for Land Division at Lot 201 Sandergrove Road, Strathalbyn - 455/D051/14…………………………………………………………………9 9.2 Placement of Commemorative Poem on Existing Cairn at the Site of the Pioneers' Cemetery in Strathalbyn………………………………………………………10 9.3 Draft Privately Funded Planning and Design Code Amendments Policy and Procedure…………………………………………………………………………………..10 9.4 Revitalising the Alexandrina Sustainable Agricultural Round Table - Review of the Terms of Reference…………………………………………………………………11 9.5 South Australian Wooden Boat Festival Committee Minutes …………………………11 9.6 Request to Rename and Renumber Henry Street, Port Elliot.....................................12 9.7 Review of Lot 10 Langhorne Creek Road, Strathalbyn Concept Plan........................12

10. WELLBEING - REPORTS FOR COUNCIL DECISION ..................................................... 13 10.1 Grants Program Assessment Process and Grants Policy..........................................13 11. RESOURCES - REPORTS FOR COUNCIL DECISION .................................................... 14 11.1 Certification of Annual Financial Statements 2020/2021............................................14 11.2 Clayton Bay Boat Club - Lease Area Expansion Proposal.........................................14 12. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR COUNCIL

DECISION ......................................................................................................................... 14 12.1 Chief Executive Officer's Report .............................................................................. 14

12.2 Representative on Goolwa Secondary College Governing Council...........................14 12.3 Resignation and Nomination of a Committee Member - SA Wooden Boat Festival......................................................................................................................15 12.4 Fleurieu Regional Waste Authority (FRWA) - Appointment of Board Member............15 12.5 Murray Darling Association Region 6 Ordinary Meeting Minutes 20 August 2021.....15 12.6 Community Donation Request - Eastern Fleurieu R-12 School (Performing Arts)......16 12.7 Community Donation Request - Goolwa RSL............................................................16 12.8 Local Government Reform - Feedback Sought on Draft Regulations.........................16 13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES) ............................ 17

13.1 Mayor's Report ........................................................................................................ 17 13.2 Elected Members' Reports ...................................................................................... 17

14. CONFIDENTIAL REPORTS .............................................................................................. 18 14.1 Clayton Bay Riverside Holiday Park Proposal (Confidential).....................................18 14.2 Fleurieu Regional Aquatic Centre Authority (FRACA) Terms of Reference and Audit & Risk Management Committee Membership (Confidential)...........................19 15. CLOSURE ......................................................................................................................... 20

Alexandrina Council

Alexandrina Council Page 3 of 20 Council Minutes Monday 20 September 2021

MINUTES

OF THE COUNCIL MEETING HELD ON 20 SEPTEMBER 2021 IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS

“WAL YUNTU WARRIN", 11 CADELL STREET GOOLWA COMMENCING AT 5:00PM

All persons in attendance were advised that the audio of this Council meeting will be recorded and will be made available on the Council website. PRESENT Mayor Keith Parkes, Councillors Karyn Bradford, Bill Coomans, Margaret Gardner, Rex Keily, Craig Maidment, Melissa Rebbeck, Michael Scott and James Stewart. APOLOGIES Crs John Carter, Michael Farrier and Bronwyn Lewis. IN ATTENDANCE Glenn Rappensberg (Chief Executive Officer), Matt Grant (General Manager Growth/Acting General Manager Environment), Kathryn Gallina (General Manager Wellbeing), Elizabeth Williams (General Manager Resources), and Tanya Cregan (Executive Assistant to the Mayor and Elected Members) and other staff as required. GALLERY Five (5) members of the public, a representative from the Victor Harbor Times and a representative from the Southern Argus. A number of staff gathered outside the Chambers due to COVID-19 social distancing requirements. LOCAL GOVERNMENT PRAYER Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council, guide us in our deliberations for the advancement and the true welfare of the people of the district. ACKNOWLEDGMENT OF TRADITIONAL OWNERS

The Alexandrina Council and its communities acknowledge the Ngarrindjeri people as the traditional custodians of the lands and waters of our Council district.

Alexandrina Council


CONFLICT OF INTEREST

Elected Members were reminded of the requirements for disclosure by Members of any conflict of interest in items listed for consideration on the Agenda. Section 74 of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council prior to consideration of that item on the Agenda. Each Member of a Council has a duty to vote at all meetings unless by legislative exception. The major exception being where a Member has a conflict of interest.

1. CONFIRMATION OF MINUTES

ACM211138 Moved Cr Maidment seconded Cr Bradford That the Minutes of the Alexandrina Council meeting held on 16 August 2021, as circulated to Members, be received as a true and correct record.

CARRIED UNANIMOUSLY

2. INDEX OF FUTURE ITEMS

2.1 Adjourned Debate

ACM211139 Moved Cr Keily seconded Cr Stewart That the update be received.

CARRIED UNANIMOUSLY

2.2 Adjourned Debate - Proposed Grants Program Structure 2021-2022

Adjourned debate from 16 August 2021, minuted resolution (ACM211125) Item 10.2:

Moved Cr Coomans seconded Cr Gardner 1. That Council endorses the proposed 2021-2022 Grants Program Structure

and Timeline.

2. That Council endorses the Community Grants Action Plan.

3. That Council notes that grant eligibility and assessment criteria will be determined in consultation with the Community Grants Assessment Panel and relevant specialist staff.

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4. That $10,000 of the Business Initiatives Grants be reallocated to the Community Events component increasing the allocation to $15,000.

Adjourned debate from 16 August 2021, minuted resolution (ACM211126) Item 10.2: FORMAL MOTION

Moved Cr Farrier seconded Cr Gardner

That this matter be adjourned to the next Council meeting, pending consideration at a Council Briefing prior.

CARRIED UNANIMOUSLY Minuted resolution of 20 September 2021: FORMAL MOTION

ACM211140 Moved Cr Coomans second Cr Bradford That this matter be adjourned to the October 2021 Council meeting, pending consideration by the Community Grants Assessment Panel.

CARRIED 2.3 Listing of Reports Requested by Council

ACM211141 Moved Cr Maidment seconded Cr Bradford That the update be received.

CARRIED UNANIMOUSLY

3. QUESTIONS WITH NOTICE

3.1 Cr Lewis - Dog and Cat Registrations

Question 1: “Both dogs and cats have registration fees in Victor Harbor. Could you please investigate so that we are not discussing the registration of animals the month our fees are due to be disclosed to the Dog and Cat Board?” Question 2: “I would also like to know the breakdown of this year’s fees in particular pensioner pet owners that have more than one animal?”

Alexandrina Council


Question 3: “I believe there are registered cat owners in Alexandrina could you please find out how many?” Question 4: “Could Administration investigate registration fees and the ability to charge pro rata – i.e. 1 /12 for each month i.e. that in May of the financial year the owner is charged for May and June only not the full financial year?”

Question 5:

“Could Administration investigate and advise if dogs under six months are charged the full fee and can the owners be reimbursed once desexing has taken place?” Question 6: “Could Administration explain why a dog owner was charged twice including the pound release fee and the dog at large fee for the same one offence? A constituent had a dog slip its collar after a thunderstorm and paid to collect the dog – they then received later another fee for having a “dog at large”. Two separate charges for the one offence does not seem fair?”

Answer: Question 1 response: The Dog and Cat Management Act 1995 (Act) provides provision for Councils to set dog registration fees. The setting of fees can occur anytime during a financial year for the next financial year. Administration can look at having the dog registration fees agenda item brought to Council earlier in the 2022 calendar year. The City of Victor Harbor implemented a Cat By-Law in 2016 which then enabled them to introduce a cat registration scheme. Alexandrina Council does not have an existing By-Law in place that would enable us to introduce a registration scheme. Establishing a Cat By-Law in isolation is a costly and an administratively complex exercise. The implementation of a Cat By-Law, which takes approximately 10 months to fully implement, requires several steps to be undertaken, including but not limited to: • Engaging a law firm to draft the proposed By-Law • Undertaking all statutory referrals including the preparation of a separate report

for the Dog and Cat Management Board • Preparing the National Competition Policy Report • Certifying the final By-law • Referral to the Legislative Review Committee • Adoption and Gazettal of the By-Law.

Alexandrina Council


The proposed By-Law would come into effect four (4) months after it is Gazetted. In addition to implementing a By-Law Council will need to ensure it has appropriate staff resources available within the Community Safety team to undertake compliance monitoring and associated cat management tasks. Should a Cat By-Law be introduced there will be a greater expectation from our community to manage and respond to cat management and compliance matters in accordance with the By-Law. Consideration also needs to be given to the cost of this process as there are economics of scale in this approach. Administration would encourage Council to wait for the review of Council’s existing By-Laws before introducing a new By-Law. Council’s existing By-Laws are not due for review until late 2022 - early 2023, which is to be undertaken prior to the expiry of existing By-Laws on 1 January 2024. Question 2 response: From the information that has been able to be assessed from Dogs and Cats Online (DACO) there are 504 individual dog owners that receive the pension concession rebate and have more than one (1) animal. This may be a combination of more than one (1) dog or a mix of at least one (1) dog and a cat. The total number of animals associated with the 504 owners is 1,212, of these, 148 of are cats; leaving approximately 1,064 dogs. This would suggest that the majority of the 504 pensioners who receive the pension concession rebate have more than one (1) dog. Question 3 response: According to DACO there are approximately 990 cats, living in the Alexandrina Council area, who have their microchip recorded in the state-wide DACO database. The Dog and Cat Management Act 1995 does not provide provision for cat registration and as such it is not a mandatory activity. To introduce a cat registration fee requires Council to adopt a Cat By-Law. Question 4 response: Some Councils provide a pro-rata registration fee from 1 January to 30 May annually. The pro-rata rate is generally 50% off the applicable registration fee. The pro-rata rate needs to be subject to circumstances i.e. is it a newly acquired dog or is it a dog that has never been registered before? (This poses the question as to why should someone who has not been paying for their dog registrations be able to receive a pro-rata fee). Question 5 response: It is mandatory for any dog over three months of age to be registered and microchipped. If the dog is not desexed at the time of registration they are deemed to be a non-standard dog and therefore are charged the applicable fee. If proof of desexing is provided within the registration period the dog will then become a standard dog and will be charged the applicable fee for the next registration year.

Alexandrina Council


Consideration can be given to either introducing a free puppy registration for dogs under 6 months of age or a reduce fee (generally 50%) for puppies under six months of age. This is only applicable for the registration year and not a full 12 month cycle. Question 6 response: In situations where dogs are collected by authorised officers as a result of the dog wandering at large, the owner of the dog is charged a seizure fee. If the dog is returned to the owner directly they are charged the seizure fee only. If the dog is required to be impounded they are charged both the seizure fee and an impound fee. These impounding fees are fees as set in Council’s Fees and Charges Schedule. A dog wandering at large is an offence under the Dog and Cat Management Act 1985 and the penalty for this offence is an Expiation for $210. This penalty is a fine not a fee set by Council.

4. QUESTIONS WITHOUT NOTICE

Several questions without notice were asked. 5. NOTICES OF MOTION Nil

6. PETITIONS

Nil

7. DEPUTATIONS/REPRESENTATIONS

7.1 Renaming and Renumbering of Henry Street, Port Elliot

Mr Ian and Mrs Deborah Pye of Henry Street, Port Elliot, made a deputation regarding their request for the renaming and renumbering of Henry Street, Port Elliot. Refer Item 9.6 of this meeting agenda. The Mayor thanked Mr and Mrs Pye for their deputation.

8. ENVIRONMENT - REPORTS FOR COUNCIL DECISION

8.1 Ratalang Basham Beach and Horseshoe Bay Advisory Committee Minutes 12 August 2021

ACM211142 Moved Cr Scott seconded Cr Coomans

1. That the minutes of the Ratalang Basham Beach and Horseshoe Bay Advisory Committee held 12 August 2021 be received.

2. That Council appoint Ms Jade McHughes as a Committee member of the

Ratalang Basham Beach and Horseshoe Bay Advisory Committee. CARRIED UNANIMOUSLY

Alexandrina Council


8.2 Request for Memorial Plaque for Mr Brian Ross Wollaston

ACM211143 Moved Cr Keily seconded Cr Gardner

1. That Council approve the request from Ms Julia Wollaston and family to install a memorial plaque on an existing seat to honour her late father, Brian Ross Wollaston.

2. That Council approve the placement of the memorial plaque on the

existing seat on the walkway on the Horseshoe Bay foreshore as marked on the attached map - Attachment 8.2(b).

3. That Council approve the plaque wording as attached provided by Ms

Julia Wollaston and family - Attachment 8.2(c). 4. That all costs associated with the procurement and placement of the

memorial plaque be the responsibility of Ms Julia Wollaston and family. 5. That Council notes the significant increase in applications for community

memorial seats and plaques along the coastline, particularly in the Port Elliot and Horseshoe Bay area.

CARRIED UNANIMOUSLY

8.3 Goolwa Wharf Precinct Revitalisation - Concept Plan

ACM211144 Moved Cr Rebbeck seconded Cr Stewart

1. That Council receive and note the ‘Goolwa Wharf Precinct Revitalisation – Draft Master Plan’ per Attachment 8.3 as the forward vision for the Goolwa Wharf Precinct and resolves to commence public consultation in accordance with Council's Public Consultation Policy on the designs within.

2. That a report be brought back to Council on completion of the public

consultation process, inclusive of any submissions received.

CARRIED UNANIMOUSLY

9. GROWTH - REPORTS FOR COUNCIL DECISION

9.1 Proposed Road Names for Land Division at Lot 201 Sandergrove Road, Strathalbyn - 455/D051/14

ACM211145 Moved Cr Gardner seconded Cr Bradford

1. That Council assigns the following road names to be utilised within the approved land division, Development Application 455/D051/14, located at Lot 201 Sandergrove Road, Strathalbyn:

Alexandrina Council


• Compass • Aquarius • Capricorn • Orion • Centaurus • Luna • Orbe • Cosmos • Pegasus • Indigo • Australis

2. That the Hickinbotham Group be advised that for any future development in this locality road names should be considered from Council’s ‘Pre-approved Road Names List’, or if not then any proposed names should be accompanied with meanings to assist with the Heritage Advisory Committee’s deliberations.

LOST

9.2 Placement of Commemorative Poem on Existing Cairn at the Site of the

Pioneers' Cemetery in Strathalbyn

ACM211146 Moved Cr Keily seconded Cr Maidment

That Council approve the placement of a plaque displaying the poem written by the Town Clerk of Strathalbyn in 1962 to commemorate the Pioneers’ Cemetery on the existing cairn located on Colman Terrace, Strathalbyn adjacent to the old cemetery site, with the size of the plaque dependent on best fit.

CARRIED UNANIMOUSLY

9.3 Draft Privately Funded Planning and Design Code Amendments Policy and Procedure ACM211147 Moved Cr Coomans seconded Cr Keily

That Council endorse the Draft Privately Funded Planning and Design Code Amendments Policy and Procedure per Attachment 9.3 and undertake public consultation in accordance with Council's Public Consultation Policy.

CARRIED UNANIMOUSLY

Alexandrina Council


9.4 Revitalising the Alexandrina Sustainable Agricultural Round Table - Review of the Terms of Reference and appointment of Elected Member Representatives

ACM211148 Moved Cr Rebbeck seconded Cr Keily

That Council adopts the reviewed Terms of Reference for the Alexandrina Sustainable Agricultural Round Table at Attachment 9.4, with the inclusion of the Carbon Neutral Plan.

CARRIED UNANIMOUSLY

The Mayor called for nominations for two Elected Member representatives to be on the Alexandrina Sustainable Agricultural Round Table. Cr Coomans nominated Cr Scott – Cr Scott accepted. Cr Bradford nominated Cr Rebbeck – Cr Rebbeck accepted.

ACM211149 Moved Cr Stewart seconded Cr Maidment 1. That Council appoints Councillors Melissa Rebbeck and Michael Scott, as

the Elected Member Representatives on the Alexandrina Sustainable Agricultural Round Table (ASART) until November 2022.

2. That Council endorses hosting an Agricultural Sector Innovation

Conversation in November 2021. 3. That Council authorises Administration to make changes to the

Alexandrina Sustainable Agricultural Round Table Terms of Reference of a minor technical or formatting nature.

CARRIED UNANIMOUSLY

9.5 South Australian Wooden Boat Festival Committee Minutes

ACM211150 Moved Cr Keily seconded Cr Stewart 1. That the Minutes of the South Australian Wooden Boat Festival Committee

meetings held on 10 February 2021, 24 May 2021, 5 July 2021, 26 July 2021 and 23 August 2021 be received.

2. That Council requests that Administration conducts an Expression of Interest process to fill the existing vacancies on the South Australian Wooden Boat Festival Committee.

3. Following the conclusion of the Expression of Interest process a report be

presented to Council detailing the responses received.

CARRIED UNANIMOUSLY

Alexandrina Council


9.6 Request to Rename and Renumber Henry Street, Port Ellliot

ACM211151 Moved Cr Scott seconded Cr Keily

1. That Council undertake public consultation with the property owners and residents on the western side of Henry Street, Port Elliot to ascertain to their views with regard to:

a) the name of the portion of street adjacent to their properties being

changed to Henry Street West; and b) the numbers of the properties on the southern side of the street being

altered to ensure consecutive numbering. 2. That a report be presented to a future meeting of Council summarising the

outcomes of the consultation process.

CARRIED UNANIMOUSLY 9.7 Review of Lot 10 Langhorne Creek Road, Strathalbyn Concept Plan

ACM211152 Moved Cr Maidment seconded Cr Keily

1. That Council receives the report. 2. That Council resolves to engage a consultant to assist in preparing a

revised concept plan for Lot 10 Langhorne Creek Road, Strathalbyn at an estimated cost of $20,000.

3. That Council resolves to establish a steering group consisting of the

Mayor, Crs Bradford, Farrier and Maidment, and representatives from the interested groups to assist in the development of a revised concept plan for Lot 10 Langhorne Creek Road, Strathalbyn.

4. Council notes the following interested groups to be on the steering group: • Strathalbyn and District Basketball Association; • Strathalbyn Stikers Football Club; • Eastern Fleurieu School; • Strathalbyn Agricultural Society Inc.; • Strathalbyn Model Aircraft Club; • Strathalbyn Cricket Club; and • Strathablyn Campdraft.

Alexandrina Council


FORMAL MOTION

ACM211153 Moved Cr Coomans

That this matter lay on the table.

LAPSED for want of a seconder

The original motion was put and CARRIED A division was requested by Cr Keily. The Mayor declared the vote set aside. Voting in the AFFIRMATIVE: Crs Scott, Keily, Rebbeck, Maidment, Stewart, Bradford and Gardner. Voting in the NEGATIVE: Cr Coomans. The Mayor declared the motion CARRIED

10. WELLBEING - REPORTS FOR COUNCIL DECISION

10.1 Grants Program Assessment Process and Grants Policy

ACM211154 Moved Cr Gardner seconded Cr Maidment

1. That Council endorses the Community Grants Program assessment process and adopts the revised Grants Policy per Attachment 10.1.

2. That Council endorses the proposed Community Event Contributions.

3. That Council authorises Administration to make changes to the Grants

Policy of a minor technical or formatting nature. FORMAL MOTION ACM211155 Moved Cr Coomans seconded Cr Scott That this matter be adjourned to the October 2021 Council meeting, pending

consideration by the Community Grants Assessment Panel.

LOST The original motion was put and CARRIED

Alexandrina Council


11. RESOURCES - REPORTS FOR COUNCIL DECISION

11.1 Certification of Annual Financial Statements 2020/21

ACM211156 Moved Cr Scott seconded Cr Keily

Pursuant to section 127 of the Local Government Act 1999 and Regulation 14 of the Local Government (Financial Management) Regulations 2011 the Council authorise the Mayor and Chief Executive Officer to certify the Annual Financial Statements 2020/21 in their final form and sign the certification statement.

CARRIED UNANIMOUSLY 11.2 Clayton Bay Boat Club - Lease Area Expansion Proposal

ACM211157 Moved Cr Bradford seconded Cr Keily

1. That Council grants consent for Administration to proceed to public consultation on a new 20 year lease, in line with Council’s Lease and Licence Policy, inclusive of the proposal from the Clayton Bay Boat Club Inc., to expand their current lease area on a portion of Lot 270, Certificate of Title Volume 6004 Folio 62 Island View Drive Clayton Bay, into the adjacent public reserve.

2. That a report be brought back to Council on completion of the public

consultation process, inclusive of any submissions received.

CARRIED UNANIMOUSLY

12. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR COUNCIL DECISION

12.1 Chief Executive Officer's Report

ACM211158 Moved Cr Gardner seconded Cr Stewart

That the Chief Executive Officer’s Report be received.

CARRIED UNANIMOUSLY

12.2 Representative on Goolwa Secondary College Governing Council

ACM211159 Moved Cr Keily seconded Cr Stewart

That Council endorse the nomination of Mayor Keith Parkes as Council’s representative on the Goolwa Secondary College Governing Council.

CARRIED UNANIMOUSLY

Alexandrina Council


12.3 Resignation and Nomination of a Committee Member - SA Wooden Boat Festival Committee

The Mayor called for nominations for Elected Member representatives to be on the SA Wooden Boat Festival Committee. Cr Keily nominated Cr Gardner – Cr Gardner declined. Cr Rebbeck nominated Cr Stewart – Cr Stewart declined. There being no further nominations received, the appointment of an additional Elected Member representative on the SA Wooden Boat Festival Committee was not made.

ACM211160 Moved Cr Keily seconded Cr Bradford

That Council note the resignation of Cr Bronwyn Lewis from the SA Wooden Boat Festival Committee.

CARRIED UNANIMOUSLY

12.4 Fleurieu Regional Waste Authority (FRWA) - Appointment of Board Member

The General Manager Resources, Ms Elizabeth Williams, declared a section 120 conflict of interest in this matter as she is the author of the associated Council report and has accepted a nomination from Council to be appointed to the Fleurieu Regional Waste Authority Board.

ACM211161 Moved Cr Keily seconded Cr Scott

That Council appoint the General Manager Resources, Ms Elizabeth Williams as the Fleurieu Regional Waste Authority Board Member for Alexandrina Council until November 2022.

CARRIED

12.5 Murray Darling Association Region 6 Ordinary Meeting Minutes - 20 August

2021

ACM211162 Moved Cr Rebbeck seconded Cr Stewart

That the Minutes of the Murray Darling Association Region 6 meeting held on 20 August 2021 be received.

CARRIED UNANIMOUSLY

Alexandrina Council


12.6 Community Donation Request - Eastern Fleurieu R-12 School (Performing Arts)

ACM211163 Moved Cr Rebbeck seconded Cr Keily

That Council approve the community donation application request from the Eastern Fleurieu R-12 School of $1,000 for the costs involved in purchasing theatre equipment.

CARRIED

12.7 Community Donation Request - Goolwa RSL

Mayor Parkes declared a material conflict of interest in this matter as he is Secretary of the Goolwa Returned and Services League (RSL) and advised he would leave the Chamber while this item is considered.

The Mayor sought interest from Elected Members to take the Chair during his absence from the Chamber while this item is considered.

Cr Keily assumed the Chair for this item at 6.35 pm.

The Mayor left the Chamber at 6.35 pm.

ACM211164 Moved Cr Coomans seconded Cr Gardner

That Council approve the community donation application from the Goolwa Returned and Services League (RSL) of $1,000 for the costs involved in upgrading their public address (PA) system.

CARRIED UNANIMOUSLY Mayor Parkes returned to the Chamber at 6.37 pm and resumed the Chair.

12.8 Local Government Reform - Feedback Sought on Draft Regulations

ACM211165 Moved Cr Coomans seconded Cr Stewart Cr Bradford left the Chamber at 6.39 pm and returned to the Chamber at 6.40 pm 1. That Administration informs the Local Government Association that

Alexandrina Council’s preferred commencement date of the Council Member Behavioural Management Framework, under the Local Government Act 1999, is July 2022; and

2. That Administration informs the Local Government Association that

Alexandrina Council’s preferred countback method under the Local Government (Elections) Act 1999 is the Preferred Candidate Method; and

Alexandrina Council


3. That Administration informs the Local Government Association that Alexandrina Council prefers the following in regards to the Local Government (Elections) Act 1999: • If the vacancy occurs within the first 12 months the Preferred Candidate

Method be used. • If the vacancy occurs between12-36 months that a Supplementary

Election be held.

CARRIED UNANIMOUSLY

13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES)

13.1 Mayor's Report

ACM211166 Moved Cr Rebbeck seconded Cr Stewart That the Mayor’s Report for August be received.

CARRIED UNANIMOUSLY 13.2 Elected Members' Reports

ACM211167 Moved Cr Maidment seconded Cr Stewart That the Elected Members' Reports be received.

Cr Rebbeck verbally advised of the Murray Darling Association Region 6 Annual Stakeholder Symposium 2021 being held on 13 October 2021 at Murray Bridge and an associated field trip being held on 14 October 2021. Cr Rebbeck advised that the link to register for the symposium is attached to the official flyer that has been distributed to all Elected Members. Cr Rebbeck stated that thanks to the sponsors, registration for all activities is free, however, places are strictly limited.

Cr Coomans verbally advised of the formation of the Mount Compass Community Association and issues it will be focussing on in the near future.

Cr Bradford verbally advised she attended the Community Wellbeing Forum at Mt Compass, noting it was successfully coordinated and well attended by a diverse range of community members.

Cr Scott verbally advised he attended a working bee held by the Currency Creek Cemetery Advisory Group; a working bee was also held at the Port Elliot/Middleton Cemetery at the same time, which he was unable to attend.

CARRIED UNANIMOUSLY

Alexandrina Council


14. CONFIDENTIAL REPORTS

14.1 Clayton Bay Riverside Holiday Park Proposal (Confidential)

ACM211168 Moved Cr Maidment seconded Cr Stewart Pursuant to section 90(2) of the Local Government Act 1999, the Council orders that all members of the public be excluded, with the exception of the CEO and General Managers, Minute Taker and the officer responsible for the report on the basis that it will receive and consider Item 14.1 Clayton Bay Riverside Holiday Park Proposal (Confidential). The Council is satisfied, pursuant to section 90(3)(d)(i)(ii) of the Act, that the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which – (i) could reasonably be expected to prejudice the commercial position of the

person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest. The Council is satisfied that the principle that the meeting should be conducted in a place open to the public has been outweighed in the circumstances because the information provided in this report contains information of which if disclosed, may result in damage to a party’s commercial interests, intellectual property or trade secrets.

CARRIED UNANIMOUSLY

ACM211169 Moved Cr Scott seconded Cr Stewart

1. That Council grants consent for Administration to proceed to public

consultation on ‘Proposal 3’ of the Clayton Bay Riverside Holiday Park Master Plan, for a new 20 year lease, inclusive of a provision of a licence for the seasonal use of the adjacent reserve on the northern boundary and located on a portion of Certificate of Title Volume 6004 Folio 62 Island View Drive Clayton Bay and a portion of road reserve, with a further report brought back to Council on close of the public consultation process, inclusive of any submissions received;

2. That having considered Agenda Item 14.1 Clayton Bay Riverside Holiday

Park Proposal (Confidential) in confidence under section 90(2) and 90(3)(d)(i)(ii) of the Local Government Act 1999, the Council, pursuant to section 91(7) and (9) of the Local Government Act 1999, orders that:

2.1. the report and attachments of the Council meeting held on 20

September 2021 in relation to Agenda Item 14.1 Clayton Bay Riverside Holiday Park Proposal (Confidential), are to remain confidential and will not be available for public inspection until the

Alexandrina Council


matter has been resolved and related arrangements have been finalised, or until further Order of Council, on the basis that disclosure of information could reasonably be expected to prejudice the commercial position of the Lessee, may result in damage to a party’s commercial interests, intellectual property or trade secrets, or confer a commercial advantage to a third party and would, on balance, be contrary to the public interest until such time as public consultation on the Master Plan proposals has been received and a decision made.

2.2. pursuant to section 91(9)(c) of the Local Government Act 1999, the

Council delegates to the Chief Executive Officer the power revoke, in whole or in part, the order made in paragraph 2.1 of this resolution at any time within the next 12 months.

CARRIED

14.2 Fleurieu Regional Aquatic Centre Authority (FRACA) Terms of Reference and

Audit & Risk Management Committee Membership (Confidential)

ACM211170 Moved Cr Keily seconded Cr Scott

Pursuant to section 90(2) of the Local Government Act 1999, the Council orders that all members of the public be excluded, with the exception of the Chief Executive Officer, the General Managers, Minute Taker, Senior Governance Officer and Author of Report on the basis that it will receive and consider Item 14.2 Fleurieu Regional Aquatic Centre Authority Terms of Reference and Audit & Risk Management Committee Membership (Confidential).

The Council is satisfied, pursuant to section 90(3)(a) of the Act, that the information to be received, discussed or considered in relation to this Agenda Item is information that would disclose information of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

The Council is satisfied that the principle that the meeting should be conducted in a place open to the public has been outweighed in the circumstances because the information relates to a selection process that has not yet been finalised.

CARRIED UNANIMOUSLY

ACM211171 Moved Cr Gardner seconded Cr Maidment

1. That Council note the Fleurieu Regional Aquatic Centre Authority Audit & Risk Management Committee Terms of Reference for implementation from 1 October 2021 per attachment 14.2(b).

Alexandrina Council


2. That Council endorse for appointment Peter van der Eijk to the position of Independent Chairperson on the Fleurieu Regional Aquatic Centre Authority Audit & Risk Management Committee for a period of two years commencing 1 October 2021.

3. That Council endorse for appointment Claudia Goldsmith to the position

of Independent Committee Member on the Fleurieu Regional Aquatic Centre Authority Audit & Risk Management Committee for a period of two (2) years commencing 1 October 2021.

4. That having considered Agenda Item 14.2 Fleurieu Regional Aquatic

Centre Authority Terms of Reference and Audit & Risk Management Committee Membership (Confidential) in confidence under section 90(2)(a) of the Local Government Act 1999, the Council, pursuant to section 91(7) and (9) of the Local Government Act 1999, orders that:

4.1 the report and attachments of the Council meeting held on 20

September 2021 in relation to Agenda Item 14.2 Fleurieu Regional Aquatic Centre Authority Terms of Reference and Audit & Risk Management Committee Membership (Confidential), are to remain confidential for a period of two (2) years.

4.2 pursuant to section 91(9)(c) of the Local Government Act 1999, the

Council delegates to the Chief Executive Officer the power to revoke, in whole or in part, the order made in paragraph 4.1 of this resolution at any time within the next 12 months.

CARRIED UNANIMOUSLY

15. CLOSURE

The Mayor declared the meeting closed at 7.25 pm

MINUTES CONFIRMED ……………………………………… DATE………………….. MAYOR K PARKES

Minutes of the Council Meeting held on 20 September 2021 ...

Documents

Transcript of Minutes of the Council Meeting held on 20 September 2021 ...