MINUTES OF AN EXTRAORDINARY MEETING OF COUNCIL HELD …

1/1 1 Extraordinary Council meeting

Doc No. RDC-546132 26 May 2015

File No: 01-15-010\25

ROTORUA LAKES COUNCIL

MINUTES OF AN EXTRAORDINARY MEETING OF COUNCIL HELD ON 26 MAY 2015 AT 9:30AM

IN THE COUNCIL CHAMBER, ROTORUA LAKES COUNCIL PRESENT: Mayor Chadwick (Chairperson)

Cr Bentley, Cr Donaldson, Cr Gould, Cr Hunt, Cr Kent, Cr McVicker, Cr Maxwell, Cr Raukawa-Tait, Cr Searancke, Cr Sturt, Cr Tapsell and Cr Wepa.

APOLOGIES: None.

OFFICERS PRESENT: G Williams, Chief Executive; J-P Gaston, Group Manager Strategy & Partnerships; D Foster, Chief Operating Officer; M Kingi, Director Kaupapa Maori; H Weston, Executive Director – Centre of Environmental Sustainability; C Tiriana, Manager CE Office; O Hopkins, Governance & Partnerships Manager; I Tiriana, Public Relations Advisor; R Dunn, Governance Lead; C Peden, Governance Support Advisor.

The Chairperson, Mayor Chadwick, welcomed Councillors, members of the public, media and staff to the Extraordinary Council meeting. Cr Maxwell then opened the meeting with the Council prayer. 1. APOLOGIES

None. 2. DECLARATIONS OF INTEREST

None.

3. CONFIRMATION OF COUNCIL MINUTES Resolved That the minutes of the Extraordinary Council meeting held on 30 April, 1 May, 5 May, 6 May and 11 May 2015 be confirmed as a true and correct record.

Cr Gould/Cr Donaldson C15/05/033

CARRIED


Doc No. RDC-546132 26 May 2015

3. STAFF REPORTS

3.1. RECOMMENDATION 1: TE ARAWA PARTNERSHIP MODEL DECISION-MAKING 01-63-109-2 Mr Gaston spoke to a Powerpoint presentation titled ‘Te Arawa Partnership Model Decision-Making’

(Attachment 1). RESOLVED

1. That the report “Te Arawa Partnership Model Decision-Making” be received.

Cr Hunt/Cr Gould CARRIED

2. That Council acknowledges the assistance of the Te Arawa working party (former members

of the TASC) and Te Arawa in developing the TAPM and the significant contribution that all submitters have made to the consultation process.

Mayor Chadwick/Cr Gould

CARRIED 3. That Council adopts:

a) The Modified Te Arawa Partnership Model (‘modified TAPM’) as set out in section 5.5 of this report; and

b) The new terms of reference, membership and delegations for the:

i) Strategy, Policy and Finance Committee ii) Operations and Monitoring Committee

as set out in Attachment 2.

Cr Sturt/Cr Wepa CARRIED

A division was called for on Point 3, with the following results:

For: Mayor Chadwick, Cr Donaldson, Cr Hunt, Cr Maxwell, Cr Raukawa-Tait, Cr Sturt, Cr Tapsell, Cr Wepa

Against: Cr Bentley, Cr Gould, Cr Kent, Cr McVicker, Cr Searancke

FURTHER RESOLVED 4. That Council adopts the new terms of reference, membership and delegations for the Audit

and Risk Committee (Attachment 3). Cr Donaldson/Cr Raukawa-Tait

CARRIED

5. That Council consider options for greater Te Arawa (Tangata Whenua) input to RMA hearing processes in a separate report. This report will be presented to Council before August 2015.

Cr Raukawa-Tait/Cr Kent

CARRIED


Doc No. RDC-546132 26 May 2015

6. That the Chief Executive be instructed to ask the Te Arawa working party (former members of

the TASC) to continue working with Council and Te Arawa to develop arrangements, policies and agreements to support the proposed Te Arawa Board and appointment process for Te Arawa representatives with a maximum annual operating budget of $250,000, except for three-yearly Te Arawa elections when the maximum budget will be $290,000.

Cr Gould/Cr Raukawa-Tait

C15/05/034 CARRIED

__________________________

The meeting closed at 12.09pm __________________________

To be confirmed at an Ordinary meeting of Council held on 16 July 2015

……………………………………………………………..Mayor

Note: Rotorua Lakes Council is the operating name of Rotorua District Council


Doc No. RDC-546132 ATTACHMENT 1 26 May 2015

MINUTES OF AN EXTRAORDINARY MEETING OF COUNCIL HELD …

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