Minutes of Board Work Study MeetingMonday, February 09, 2015

Board of TrusteesKaty Independent School District

A Work Study Meeting of the Board of Trustees of the Katy Independent School District was held onMonday, February 09, 2015 in the Board Room of the Education Support Complex located at 6301South Stadium Lane with the following Board Members present: Joe Adams, Henry Dibrell, Rebecca Fox,Charles Griffin, Bryan Michalsky, and Ashley Vann. Courtney Doyle was absent.

Others present: John Alawneh, Alan Anders, Bob Bryant, Shari Butterfield, Denisse Cantu, ChristineCaskey, Joe Christoffersen, Freda Creech, Debbie Decker, Scott Donahue, Yolanda Edmond, AnneFaichtinger, Marcus Forney, Alton Frailey, Tommy Gray, Andrea Grooms, Tom Gunnell, Bill Haskett, ToryHill, Bonnie Holland, Mark Hopkins, Jamey Hynds, David Kendler, Brian Malechuk, Allison Matney, KathyMcDonald, Peter McEIwain, Fran McTigrit, Linda Menius, Lance Nauman, Sharon Nowak, PatriciaPaetow, Kerry Rampelli, Darlene Rankin, Steve Robertson, Mike Robinson, Chris Smith, ReginaStephenson, Lindsey Tigert, Rhonda Ward, and other interested patrons of the district.

, Call to OrderAt 5:37 p.m., Board President Bryan Michalsky opened the meeting.

= Closed MeetinqBoard President Bryan Michalsky announced that the Board was convening in Closed Meeting asauthorized by the Texas Open Meetings Act, Texas Government code Section 551.001 et seq.concerning any or all purposes permitted by the Act including but not limited to the sections andpurposes listed below. The Board then adjourned to Closed Meeting.

2.1 Discuss and consider Board approval for administrative one-year term, administrative one-year probationary, administrative two-year term, staff member one-year term, staff memberone-year probationary and staff member two-year term contract personnel. (TexasGovernment Code 551.074: For the purpose of considering the appointment, employment,evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or tohear complaints or charges against a public officer or employee.)

2.2 Discuss and consider Board approval of acceptin.q professional staff resiqnations and hirinqof professional contractual personnel. (Texas Government Code 551.074: For the purposeof considering the appointment, employment, evaluation, reassignment, duties, discipline ordismissal of a public officer or employee or to hear complaints or charges against a publicofficer or employee.)

2.3 Discuss Board duties. (Texas Government Code 551.074: For the purpose of consideringthe appointment, employment, evaluation, reassignment, duties, discipline or dismissal of apublic officer or employee or to hear complaints or charges against a public officer oremployee.)

, Reconvene from Closed MeetinqThe Board reconvened into Open Meeting at 6:39 p.m. Board President Bryan Michalsky called themeeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 etseq. of the Texas Government Code were met in accordance with the public notice of the meeting.

3.1 Consider Board approval of acceptin,q professional staff resiqnations and hirinq ofprofessional contractual personnel. Moved by Charles Griffin, seconded by Joe Adams thatthe Board of Trustees approves the personnel report as recommended by theSuperintendent.

Motion passed by a 6 to 0 vote.

Board Work Study Meeting Minutes Monday, February 09, 2015

, Recognition

4.1 Peace Officer Oath of Office - Katy ISD Police Officer. Chief Mark Hopkins introduced PoliceOfficer David Plant and the Oath of Office was administered by Sharon Nowak, Secretary forBoard Services.

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Reports

5.1 Kenneth D. Welch Outdoor Learninq Center Update. Mr. H.C. Grimet, Physical Education,Health and OLC Coordinator, and Mr. Paul Dunk, OLC Specialist, presented.

5.2 Transportation Update. Mr. Mike Robinson, Assistant Superintendent for Support Services,and Dr. Shelby Mclntosh, Vice President of Research, K-12 Insight, presented.

5.3 Student Online Reqistration and Existin.q Student Enrollment Update Software Proiect-InfoSnap. Mrs. Christy Maeker, Coordinator of Counseling and Psychological Services, andMrs. Kerry Rampelli, Director Enterprise Systems, presented.

Consent Agenda

6.1 Consider future Board approval of the use of the Job Order Contractinq (JOC) method andthe award of a Choice Facility Partners Cooperative vendor for the chiller replacement

. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It wasrecommended that the Board of Trustees approves the Choice Facility Partners CooperativeJob Order Contract (JOC) for HVAC Equipment and Service as the method for the chillerreplacement project, and approves the award of the contract to Hunton Services in theamount of $1,137,900.

6.2 Consider future Board approval of the proposal for awards and trophies. Mrs. Regina M.Stephenson, Director of Purchasing, presented. It was recommended that the Board ofTrustees awards the proposal for awards and trophies as per the attached tabulation.

6.3 Consider future Board approval of the proposal for Public Switched Telephone Network(PSTN) Access Lines for VOIP PBX systems. Mrs. Regina M. Stephenson, Director ofPurchasing, presented. It was recommended that the Board of Trustees approves theproposal from Consolidated Communications, Inc. (CCI) for PSTN services for the contractperiod starting July 1, 2015 at the rates presented.

6.4 Consider future Board approval of the proposal for wireless network upqrades at theelementary campuses. Mrs. Regina M. Stephenson, Director of Purchasing, presented. Itwas recommended that the Board of Trustees awards the contract for wireless networkupgrades at the elementary campuses to Walker Engineering for a total cost of $838,500.

6.5 Consider future Board approval of proposal for lit and dark fiber services. Mrs. Regina M.Stephenson, Director of Purchasing, presented. It was recommended that the Board ofTrustees awards the contract for lit and dark fiber services to Phonoscope Light Wave, Inc.(PLW) as presented.

6.6 Consider future Board approval of the proposal for internet bandwidth service. Mrs. ReginaM. Stephenson, Director of Purchasing, presented. It was recommended that the Board ofTrustees awards the contract for internet bandwidth service to Cogent Communications aspresented.

Discussion/Action7.1 Discuss and consider future Board approval of closed campuses for intra-district transfers for

the 2015 - 2016 school year. Mr. Marcus D. Forney, Executive Director for Campus

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Board Work Study Meeting Minutes Monday, February 09, 2015

Administrative Support, presented. It was recommended that the Board of Trusteesapproves the list of campuses as presented to be closed to voluntary student intra-districttransfers for the 2015 - 2016 school year based on enrollment projections. This item wasmoved to Consent Agenda.

7.2 Discuss and consider future Board approval to use construction fund project savin.qs fordistrict-wide copier retrofits. Ms. Fran McTigrit, Director of Technology Customer Services,and Dr. John Alawneh, Chief Information Officer, presented. It was recommended that theBoard of Trustees approves the use of $1.2 million of construction fund project savings forcopier retrofits throughout the district campuses and departments. This item was moved toConsent Agenda.

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7.3 Discuss and consider future Board approval of the proposed summer work schedule. Ms.Yolanda Edmond, Assistant Superintendent for Human Resources, presented. It wasrecommended that the Board of Trustees approves the proposed summer work schedule aspresented by the Superintendent. This item was moved to Consent Agenda.

Discuss and consider future Board approval of the proposal for the builders risk insurancecoverage. Mr. Lance N. Nauman, Director of Risk Management, presented. It wasrecommended that the Board of Trustees approves the proposal for the builders riskinsurance coverage. This item was moved to Consent Agenda.

Discuss and consider future Board approval of the contract for property insurance Mr. LanceN. Nauman, Director of Risk Management, presented. It was recommended the Board ofTrustees approves the proposal for property insurance from Lexington InsuranceCompanyNVells Fargo Insurance Services under the terms and conditions presented. Thisitem was moved to Consent Agenda.

Discuss and consider future Board approval of the Texas Association of School Boards(TASB) Casualty Insurance renewal pro.qram. Mr. Lance N. Nauman, Director of RiskManagement, presented. It was recommended the Board of Trustees approves the proposalfor property insurance from Lexington Insurance CompanyNVells Fargo Insurance Servicesunder the terms and conditions presented. This item was moved to Consent Agenda.

Discuss and consider future Board approval of the February 2015 budget amendments. Ms.Sharri Butterfield, Director of Budget and Treasury, presented. It was recommended that theBoard of Trustees approves the district's February 2015 budget amendments. This item wasmoved to Consent Agenda.

Discuss and consider future Board approval of an Order authorizinq the issuance, sale anddelivery of Katy Independent School District Variable Rate Unlimited Tax Refundinq Bonds,Series 2015-C; authorizing certain Authorized Representatives to approve the amount,interest rates, price and terms thereof and certain other procedures and provisions relatedthereto; authorizing the redemption prior to maturity of certain outstandinq Bonds; levyin.q atax and providin.q for the security and payment of such Bonds; appointing a Payin.qA.qent/Re.qistrar, a Remarketin,q A,qent and a Tender A.qent with respect to the. Bonds; andenactin,q other provisions relating thereto, authorizin,q the en,qa,qement of Bond Counsel andFinancial Advisor to the District and the adoption of a Swap Policy. Mr. Christopher J. Smith,Chief Financial Officer, presented. It was recommended that the Board of Trustees approvethe Order authorizing the issuance, sale and delivery of Katy Independent School DistrictVariable Rate Unlimited Tax Refunding Bonds, Series 2015-C; authorizing certain AuthorizedRepresentatives to approve the amount, interest rates, price and terms thereof and certainother procedures and provisions related thereto; authorizing the redemption prior to maturityof certain outstanding Bonds; levying a tax and providing for the security and payment ofsuch Bonds; appointing a Paying Agent/Registrar, a Remarketing Agent and a Tender Agent

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Board Work Study Meeting Minutes Monday, February 09, 2015

with respect to the Bonds; and enacting other provisions related thereto, authorizing theengagement of Bond Counsel and Financial Advisor to the District and the adoption of aSwap Policy. This item was moved to Consent Agenda.

7.9 Discuss and consider future Board adoption of the Order callinq for a regular election ofTrustees to be held on May 9, 2015 and authorization of the Administration to provide officialnotice of the election as required by the Texas Election Code Mr. Bill Haskett, CommunityEducation Specialist and Elections Administrator, presenter. It was recommended that theBoard of Trustees adopts the Order calling for a regular election of Trustees to be held onMay 9, 2015 and authorizes the Administration to provide official notice of the election asrequired by the Texas Election Code. This item was moved to Consent Agenda.

. Action8.1 Discuss and consider Board approval of a Proclamation for School Bus Driver Appreciation

Week in Katy ISD. Bryan Michalsky, Board President, presented. Moved by Rebecca Fox,seconded by Ashley Vann that the Board of Trustees approves the Proclamation for SchoolBus Driver Appreciation Week.

Motion passed by a 6 to 0 vote.

. Discussion9.1 Discuss a proposal for network and wireless electronic,ÿ. Mrs. Regina M. Stephenson,

Director of Purchasing, presented.

10. Future Meetinq10.1 Regular Board Meeting- Tuesday, February 17, 2015

11. AdjournmentBoard President Bryan Michalsky adjourned the meeting at 9:01 p.m.

Bryan MicPresidenl Trustees

-. . .,-, ÿj'r.L, L "S.,,

Rebecca FoxSecretary, Board of Trustees

Approved: March 30, 2015

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