MINUTE BOOK No. 29, CITY OF OXFORD

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47.8314

UNITED STATES OF AMERICA

STATE OF MISSISSIPPI

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COUNTY

CITY

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LAFAYETTE

OXFORD

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REGULAR MEETING 7:00 P.M. OCTOBER 5, 1976

Be it remembered that the Mayor and Board of Aldermen of the City of

Oxford, Mississippi, met in regular session at the City Hall at 7:00 P.M.

Tuesday, October 5, 1976, it being the time and place fixed by law for

the holding of said meeting when and where the following were present:

John 0. Leslie, Mayor - Presiding

Pat W. Haley - Alderman

Rufus T. Jones - Alderman

J. B. Kelly - Alderman

James N. King - Alderman

J. P. McLaurin, Jr. - Alderman

Ben Pettis - Alderman

Russell Woodburn - Alderman

Virginia H. Chrestman - City Clerk

T. H. Freeland - City Attorney

G. O. Griffith, Jr. - from the firm Freeland & Gafford, City Attorneys

Tom Landrum - Superintendent of Electric Department

John Smith - City Engineer

David Bennett - Superintendent of Sewer Department

Ben Smith - Director of Planning & Development

Roy White - Fire Chief

Robert "Jack" Tidwell - Superintendent of Sanitation De.-

Tom Newberry - Planning Coordinator

Ken Welch - City Assessor

Billy White - Chief of Police

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47-8314

Robert Foster - Director of Civil Defense

After the meeting was called to order, the following business was

transacted:

Mr. Bennie Crouch, former chairman of the Board of Commissioners of

the Oxford Housing Authority, came before the Mayor and Board of Aldermen

to make a report of progress of the Oxford Housing Authority from its

beginning May 2, 1967, to the present. The Housing Authority was created

to eliminate slum areas in Oxford and to provide low-rent housing.

Motion was made by Alderman Woodburn, seconded by Alderman Jones

and passed unanimously to commend Mr. Crouch and the members of the Oxford

Housing Authority Board of Commissioners for a job well done for all the

citizens of Oxford.

Mr. J. H. Henley of Commonwealth Insurance came before the Mayor

and Board of Aldermen to discuss a cancer insurance program for City

employees. Whereupon, motion was made by Alderman Jones, seconded by

Alderman McLaurin and passed unanimously to take this proposal under

advisement to be considered with the health and life insurance.

The clerk reported the tabulation of bids for Group Health and Life

Insurance which were opened at 2:00 p.m.:

Life Insurance

Standard Life Insurance Co., Jackson, MS $.70 per $1,000 Life $.07 per $1,000 Accidental Death and Dismemberment

Northwestern National Life Insurance Company, Little Rock, AR $.62 per $1,000 Life $.07 per $1,000 Accidental Death and Dismemberment

Life Investors Insurance Company of America through Mass Marketing Company of America, Inc., Memphis, TN

Group term Life Ins $.70 per $1,000 Accidental Death and Dismemberment, per $1,000 . . . $.05

MINUTE BOOK No. 29, CITY OF OXFORD •

DEMENT, MERIDIAN 47-8314

Health Insurance

Life Investors Insurance Company of America through Mass Marketing Company of America, Inc., Memphis, TN

Low Option Plan: Employee - $13.98 Employee & Family - $42.18

High Opiton Plan Employee - $19.04 Employee & Family - $56.74

Blue Cross-Blue Shield

Low Option Plan Employee - $18.31 Employee & Family - $49.87

High Option Plan Employee - $24.17 Employee & Family - $66.83

Motion was made by Alderman Jones, seconed by Alderman McLaurin and

passed unanimously to take the bids under advisement.

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The Clerk reported tabulation of bids for gasoline, motor oil,

and diesel fuel opened at 2:00 p.m.:

Sun Oil Company Regular gasoline No-lead gasoline Diesel fuel Non-detergent oil (in 24/1 qt cans) Diesel heavy duty motor oil (in 24/1 qts.) Premium grade multi-viscosity motor oil Delo 300 motor 30, or equivalent (24/1 qts.)

In 1/55 gal. drum

Smith Oil Company Regular gasoline No-lead gasoline Diesel fuel Non-detergent Oil (in 24/1 qt. cans) Premium grade SAE detergent (24/1 qts.) Diesel heavy duty motor oil (24/1 qts.) Premium grade multi-viscosity motor oil Delo 300 motor oil 30, or equivalent (24/1 qts.)

.387

.398

.375 1.60 1.70 2.40 1.70 1.51

.3875 (89 octane)

.3975 (87 octane)

.3485 1.60 1.70 1.73 2.15 1.65

Mansel Oil Company Regular gasoline .3985 (94 octane) No-lead gasoline .4385 (100-103 oc.) Diesel fuel .384 Non-detergent Oil (in 24/1 qt. cans) 1.57 Premium grade SAE detergent oil (24/1 qts.) 1.80 Diesel heavy duty motor oil (24/1 qts.) 1.78 Premium grade multi-viscosity motor oil 2.22 Delo 300 motor oil 30 or equivalent (24/1 qts.) 1.78

DEMENT. MERIDIAN 47 - 8314

Motion was made by Alderman Jones, seconded by Alderman McLaurin and

passed unanimously to award the bid as follows:

Mansel Oil Company Non-detergent oil at 1.57

Smith Oil Company No-lead gasoline at .3975 Diesel fuel at .3785 Premium grade SAE detergent oil at 1.70 Premium grade multi-viscosity motor oil at 2.15

Sun Oil Company Regular gasoline at .387 Diesel heavy duty motor oil at 1.70 Delo 300 motor oil 30, or equivalent, in 1/55 gal. drum at 1.51

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The Clerk reported to the Mayor and Board of Aldermen that pursuant

to advertisements for bids for Sale of 1951 Chevrolet and 1970 Ford

(Electric Department vehicles) and 1973 Chevrolet Police car no bids

were received.

There came on for discussion the agreement with Lafayette County for

housing and feeding City prisioners.

Upon recommendation of Chief of Police Billy White, motion was

made by Alderman Pettis, seconded by Alderman Jones and passed unanimously

that effective October 1, 1976, the fee be $6.00 per day per prisioner.

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Ben Smith, Director of Planning and Development, made a report

to the Board on all projects of Community Development.

MINUTE BOOK No. 29, CITY OF OXFORD

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Ben Smith reported tabulation of bids opened at 2:00 p.m. for grading

the Sewer Lagoon property. One bid was received that being Buster Dorris

in the amount of $1.05 per cubic yard.

After discussion and upon recommendation of Mr. Smith, motion was

made by Alderman Woodburn, seconded by Alderman Jones and passed unanimously

to reject as unacceptable the bid of Mr. Dorris in the amount of $1.05

per cubic yard; authorize the Sewer Department to cut the levees on the

lagoons in order to drain them entirely, and at such time as the cells

are dry enough to support testing equipment that a contract be made with

an appropriate soil testing laboratory to determine the exact load bearing

capacity of the soil and the amount of fill required to make the site

suitable for the proposed Industrial Park.

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MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47 -8314

The Board of Aldermen reviewed two appraisals of property owned by

Gayle Wilson and proposed for acquisition as part of the Industrial

Park Project. The first appraisal was in the amount of $52,656, which

included the land valued at $8,856; replacement lof entrance culvert at

$3,800; and damages to the remaining 400 acres at $40,000. The second

appraisal valued the land at $9,225; replacement of the culvert at

$500; and damages at $6,000. The second appraisal also included an

allowance of $4,500 in the event an easement was granted to Mr. Wilson

from his remaining property to the proposed industrial road.

Motion was made by Alderman Woodburn, seconded by Alderman Kelly

and passed unanimously that the fair market value of the property is

$11,225 as per the second appraisal, but withheld this offer to Mr.

Wilson until such time as it is deemed feasible to use the property

for an industrial park, and provided that the State of Mississippi

does not grant to the City title to or easement across property held for

the North Mississippi Mental Retardation Center. The Director of Planning

and Development is to report back to the Board when the information

regarding the soil tests and state property becomes available.

Mr. Ben Smith, Director of Planning and Development, presented the

Plans and Specifications as prepared by Architect Robert Adams for the

addition to the multi-purpose building.

After discussion, motion was made by Alderman Kelly, seconded by

Alderman McLaurin and passed unanimously authorizing the advertisement

for bids for the addition. Said bids to be opened at 2:00 p.m. the

28th day of October, 1976.

Motion was made by Alderman Pettis, seconded by Alderman King

and passed unanimously authorizing the approval of the September minutes

and accounts as presented.

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DEMENT. MERIDIAN 47.8314

Motion was made by Alderman King, seconded by Alderman Woodburn

and passed unanimously authorizing the employment of Larry Maynard as a

replacement in the Fire Department at a salary of $550.00, effective

October 6, 1976.

Motion was made by Alderman McLaurin, seconded by Alderman King

and passed unanimously adopting the following resolution:

RESOLUTION

Be it resolved by the Mayor and Board of Aldermen of the City of

Oxford, Mississippi, that John 0. Leslie, Mayor, be hereby authorized

to execute the Offer and Acceptance of Grant for Fluoridation Installation

and Equipment in the amount of $4,850.00.

Be it further resolved that a certified copy of this resolution

be transmitted with the Acceptance of Grant to Mississippi State

Board of Health, Mississippi Regional Medical Program.

/s/ John O. Leslie JOHN O. LESLIE, MAYOR

ATTEST:

/s/ Virginia H. Chrestman VIRGINIA H. CHRESTMAN CITY CLERK

(SEAL)

Motion was made by Alderman Haley, seconded by Alderman Jones and

passed unanimously authorizing the employment of Roy Lee Carothers, effective

October 6, 1976, at $2.30 per hour, and Hubert Mathis at the rate of

$2.40 per hour as replacements in the Sanitation Department.

Upon the request of the City Engineer, motion was made by Alderman

Jones, seconded by Alderman McLaurin and passed unanimously authorizing

the advertisement for bids for a long wheel base pick-up truck and air

compressor for the Water Department and a dump truck for the Street

Department. Said bids to be opened at 2:00 p.m. the 2nd day of November,

1976.


Motion was made by Alderman Jones, seconded by Alderman King and

passed unanimously to adopt Ordinance No. 1976-12, "AN ORDINANCE AMENDING

SECTION 832 OF THE OFFICIAL ZONING ORDINANCE FOR OXFORD, MISSISSIPPI,

1971."

There came on for discussion the damage to Willie C. Hudson's car

caused by a manhole riser.

Motion was made by Alderman Haley, seconded by Alderman Woodburn

and passed unanimously authorizing Mr. Hudson to have his car repaired

at Goolsby's Garage at a cost of $62.16.

Mr. Jerry DeLaughter of 505 Hathorn Road came before the Mayor

and Board of Aldermen to discuss deposits on utilities. Mr. DeLaughter

states that it is his feeling that after a period of time security

deposits should be returned if you have proved that you are a good credit

risk.

After discussion, Mayor Leslie appointed the following committee to

study security deposits:

Alderman Jones Alderman Woodburn

Alderman King Tom Landrum

There came on for discussion tax matters continued from the tax

hearing on September 21, 1976.

Motion was made by Alderman Haley, seconded by Alderman McLaurin

and passed unanimously to correct the following assessments:

Parcel H-24: Jack Cheatham from $9320 to $7310

Parcel H-26: Kate Hathorn from $8840 to $6935

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Upon recommendation of City Assessor Ken Welch, motion was made by

Alderman McLaurin, seconded by Alderman Haley and passed unanimously

authorizing the change of assessment of Parcel J-339, Paul R. Crockett from

$4350 to $3865.

There came on for discussion Parcel 21-24, Lloyd Lokey and the

request for a reduction in assessment.

Upon recommendation of City Assessor Welch, motion was made by

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Alderman King to reduce the assessment from $9950 to $8085. The

motion died for lack of a second.

There came on for discussion assessments of Charles M. Scott and

John Savage & the apparent error made on land value during the reevaluation

in 1972.

Upon recommendation of City Assessor Welch, motion was made by Alderman

Haley, seconded by Alderman Pettis to notify Mr. Scott and Mr. Savage

of the recommended change in assessment and invite them to the next

regular Board meeting: Total Assessed Assessed assessed value of value of

Name Description Value land buildings

From: Charles M. Scott S Fr Sw 1/4 Zilla Avent

TO: No Change No Change 6030 900 5130 7250 2120 No change

From: John Savage

To: No change

S Fr Sw 1/4 Zilla Avent No change

5040 240 4800 7045 2245 No change

The vote was as follows: Alderman Haley voted Yea Alderman Pettis voted Yea Alderman McLaurin voted Yea Alderman King voted Yea Alderman Kelly voted Yea Alderman Woodburn voted Yea Alderman Jones voted No

The Mayor declared the motion carried.

Mr. Knox Gary came before the Mayor and Board of Aldermen concerning

water and sewer bills for rental units at 1006 North Lamar Boulevard. Mr.

Gary was advised by the Utility Department in June that a water leak was

suspected. When the meter was read in July, usuage was still excessive and

Mr. Gary was advised again about a possible leak. Upon reading the meter

in August, it was determined that consumption was back to normal. Mr.

Gary has had the leak repaired and requested that an adjustment be made

to the bill. The total bill for all three months is $543.64.

Mr. Landrum advised the Board that the policy used in adjusting leaks

of this nature is to make one adjustment per 12-month period and that Mr.

Gary had received an adjustment of $105.49 during the past 12 months.


passed unanimously to grant an exception to the policy and allow Mr. Gary

an adjustment on the current total of $543.64 and that the adjustment

be made in accordance with the established procedure by adjusting one half

of excess above the three months average.

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47.8314

There came on for discussion the possibility of a grant from LIFT,

Inc. The City would have to contribute 25 percent in kind which would

be made up of the designation of the use of the Senior Citizen Center

Building (constructed with Community Development funds) for a ten-year

period; utilities for the building; and janitorial services. The

money from the grant would be used to purchase needed items such as

furniture, drapes, etc., for the Senior Citizen Center provided the

LIFT agency will accept a federally funded building as in-kind

contribution. Mr. Ben Smith, Director of Planning & Development,

pointed out that the in-kind contribution pertaining to floor space may

not be eligible due to HUD regulations.

Motion was made by Alderman Jones, seconded by Alderman Kelly

authorizing the Mayor to proceed to complete the application for the

grant on the basis that the LIFT agency be advised in the beginning that

the building was constructed with Community Development funds. The

vote was as follows: Alderman King voted Yea

Alderman Kelly voted Yea

Alderman Pettis voted Yea

Alderman Jones voted Yea

Alderman Woodburn voted Yea

Alderman Haley voted Yea

Alderman McLaurin abstained


Mr. Wayne Jones came before the Mayor and Board of Aldermen to

discuss the tax assessment on sewer systems he has in Brittany Woods

Subdivision, Rollingwood Subdivision, and Western Hills Subdivision

accessed under the name of EUS, Inc. He requested that the assessment

be adjusted on net worth of the system.

Mayor Leslie advised him that the 1976 tax hearing was held on

September 21, 1976, and he would appreciate him bringing in his objection

to the attention of the Board at the tax hearing for 1977.

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and passed unanimously authorizing a lease with Andrew Smith for a portion

of his property located on Burney Branch Road in the amount of $30 per

month, said lease to be for a minimum of twelve months, then on a

month-to-month basis thereafter. The Smith property is to be used as

a site for location of a temporary office for the Burney Branch Redevelop-

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10 MINUTE BOOK No. 29, CITY OF OXFORD


ment Project; and also authorized the advertisement for bids for the

purchase or rental of a mobile home to be used as the site office.

Motion was made by Alderman Jones, seconded by Alderman Woodburn and

passed unanimously authorizing the payment of $8,850.00 to John A. and

Ann H. Hovious in accordance with the opinion of the Circuit Court of

Lafayette County. Said amount to be paid from the Water and Sewer Fund

to be reimbursed from the Sewer System Improvement Fund if and when

the funds are available.

The Mayor and Board of Aldermen took up for consideration the matter

of borrowing funds for the interim financing of the One Million, One

Hundred Fifty Thousand Dollars ($1,150,000) (of $1,250,000 authorized)

Combined Water and Sewer System Revenue Bonds of the City of Oxford,

Mississippi. After a discussion of the subject, Alderman Jones

offered and moved the adoption of the following resolution:

RESOLUTION AUTHORIZING BORROWING UNDER INTERIM FINANCING AGREEMENT

Be it resolved by the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, as follows:

Section 1: That the City Clerk of the City of Oxford, Mississippi,

be and is hereby authorized to borrow from time to time on behalf of the

City of Oxford, from the Bank of Oxford, Oxford, Mississippi, such sums

of money, for such periods of time and upon such terms and in such amounts

as may be permitted under the terms of the Interim Financing Agreement

entered into on September 1, 1976, between the City of Oxford and the

Bank of Oxford, Oxford, Mississippi.

Section 2: That the foregoing powers and authority will continue

until written notice of revocation has been accepted by the Bank of

Oxford or the above-referenced Interim Financing Agreement expires.

Alderman Woodburn seconded the motion to adopt the foregoing

resolution, and, after the same had been read and considered section by

section, it was submitted for passage and upon a roll call vote, the

result was as follows:

Alderman Haley voted Yea Alderman McLaurin voted Yea

Alderman Jones voted Yea Alderman Pettis voted Yea

Alderman Kelly voted Yea Alderman Woodburn voted Yea

Alderman King voted Yea

The motion to adopt the resolution having received the affirmative

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47 - 0314

vote of all the members of the Board of Aldermen present, being a lawful

quorum, the Mayor declared the motion carried and the resolution

adopted, this the 5th day of October, 1976.

There came on for the first reading "AN ORDINANCE AMENDING SECTION

28-257 OF THE CODE OF ORDINANCES OF THE CITY OF OXFORD, MISSISSIPPI."

Final reading to be made at the November 2, 1976, meeting.

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Motion was made by Alderman Jones, seconded by Alderman Kelly and

passed unanimously upon the recommendation of T. W. Elliott & Associates

to accept Washington Avenue Extended and further that Mr. Elliott be

authorized to write a letter to the State Highway Department that the

Mayor and Board have accepted it.

There came on for discussion procedures involved in South Central

Bell laying cable, etc., in the City of Oxford streets. Franchise

gives them the right to use right-of-way, but they are to restore

the property to equal or better condition.

There came on for discussion the motion passed at the September 7,

1976, Board meeting wherein the City Engineer was to deliver a water

meter to the Oxford Country Club for their installation to meter water

used for watering the golf course.

After discussion, motion was made by Alderman Jones, seconded by

Alderman Haley and passed unanimously that the additional water meter

be set upon making application and paying appropriate fees.

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Virg' ia H. Chrestman, City Clerk V i rg'

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47 - 8314

Upon the recommendation of the Superintendent of the Electric

Department, T. H. Landrum, motion was made, seconded and passed unanimously

authorizing the City of Oxford Electric Department, acting through

its Superintendent, T. H. Landrum, to join with other distributors of

TVA electric power to organize and become a member of an association

and/or a not-for-profit corporation. The purposes of this Association

and/or not-for-profit corporation are to function as a non-profit

Association devoting its efforts and purposes exclusively to the

improvement of human rights and/or conditions in the Tennessee Valley

Area; and to provide for its members all necessary services to further

their well being under the National Environmental Policy Act of 1969

and thereby to benefit the persons and organizations receiving electric

power from them.

On motion duly made, seconded and passed unanimously, it was

ordered that this Board do now adjourn Sine-Die.




COUNTY OF LAFAYETTE

CITY OF OXFORD

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REGULAR MEETING 7:00 P. M. NOVEMBER 2, 1976



Tuesday, November 2, 1976, it being the time and place fixed by law for










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Virginia H. Chrestman, City Clerk

G. A. Gafford, City Attorney

Billy White, Chief of Police

Jack Tidwell, Superintendent of Sanitation Dept.

John Smith, City Engineer

Ben Smith, Director of Planning and Development

Tom Landrum, Superintendent of Electric Department

David Bennett, Superintendent of Sewer Department

Roy White, Fire Chief

Robert Foster, Civil Defense Director

Ken Welch, City Assessor

Tom Newberry, Planning Coordinator

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transacted:

John Smith, City Engineer, and Travis King of the Soil Conservation

Office discussed with the Mayor and Board of Aldermen the possibility of

the Yellow Leaf Creek Project. This project could serve three purposes

(flood control, recreation facilities, and water supply).

After discussion, motion was made by Alderman Jones, seconded

by Alderman Woodburn and passed unanimously that a date be set for the

Mayor and Board to meet with officials of the Soil Conservation office to

discuss preliminary plans for this project.

Chief of Police Billy White introduced Community Relations Officer

Mike Stewart who recognized the 13 members of the Deputy Police Force

who were present and in uniform:

J. W. Walker Don Merhoff

David Barger Jim Reeves

Jack Jackson Billy White, Jr.

Bill Curtis Charles Waller

Aubrey Conner Stan Smith

David Shaw Robert Foster

Joe Peerron

Employed by the City of Oxford Recreation Department to be

added to the Oxford Reserve Police Unit:

Robert Earl Mize

Bobby Sockwell

Harvey W. Faust

Mr. Stewart stated that these men have completed a training program

taught by officers of the Oxford Police Department and professors of the

University of Mississippi Law School. Each officer is furnishing his

own gun, ammunition, boots and belt. During the past three months, they

have contributed 1,086 hours to the City.

Mayor Leslie expressed appreciation on behalf of the Board for

the dedication of this group.

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Pursuant to an advertisement in the Oxford Eagle, the Clerk reported

that two sealed bids were received for the purchase of a long wheel

base pick up, which were opened and publicly read at 2:00 p.m.

Said bids being as follows:

F. W. Belk & Son Motor Co. $4,756.53

Rebel, Inc. $4,865.52


passed unanimously to accept the bid of F. W. Belk & Son in the amount

of $4,756.53.

Pursuant to the advertisement in the Oxford Eagle for bids for

an Air Compressor, the Clerk reported that one bid had been

received, which was opened and publicly read at 2:00 p.m. as follows:

Grisham Equipment Company, Inc. Southaven, MS $4,180.00

Upon the recommendation of the City Engineer, John Smith, motion

was made by Alderman Jones, seconded by Alderman McLaurin and passed

unanimously to accept the bid of Grisham Equipment Company in the

amount of $4,180.00.

Pursuant to the advertisement in the Oxford Eagle for bids for

a dump truck for the Street Department, the Clerk reported that two

sealed bids had been received, which were opened and publicly read

at 2:00 p.m. as follows:

F. W. Belk & Son Motor Co. $9,343.53 + 29.32 for a heavy duty engine

Rebel, Inc. $9,549.92


passed unanimously to accept the bid of F. W. Belk & Son in the amount

of $9,372.85.


The Clerk read for the Final Reading Ordinance No. 1976-13, "AN

ORDINANCE AMENDING SECTION 28-257 OF THE CODE OF ORDINANCES OF THE CITY

OF OXFORD, MISSISSIPPI," whereupon motion was made by Alderman McLaurin,

seconded by Alderman Jones and passed unanimously to adopt the ordinance

as read.

There came on for consideration the following Resolution:

RESOLUTION

WHEREAS, the Oxford Municipal Separate School District is in need

of $50,000 for the payment of current expenses of the Oxford Municipal

Separate School District; and

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford, is

empowered under Section 37-59-37 of the Mississippi Code of 1972, to borrow

money for the payment of the current expenses of the Oxford Municipal

Separate School District in anticipation of the collection of ad valorem

taxes for the current fiscal year, upon receipt of a written request

signed by a majority of the Board of Trustees of the Oxford Municipal

Separate School District, it is hereby ordered by the Board of Trustees

of the Oxford Municipal Separate School District:

To request the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, to borrow $50,000 for the payment of current expenses of

the Oxford Municipal Separate School District in anticipation of the

collection of ad valorem taxes for the current fiscal year, and that said

$50,000 be repaid not later than February 2, 1977, out of the first

monies collected by reason of the lax levy in anticipation of which said

$50,000 is to be borrowed, and that said request be sumbitted to the

Mayor and Board of Aldermen of the City of Oxford, Mississippi, under

the authority granted the Oxford Municipal Separate School District

in Section 37-59-37 of the Mississippi Code of 1972, and hereby request

the Mayor and Board of Aldermen of the City of Oxford, Mississippi, to

take the necessary action as required under Section 37-59-27 of the

Mississippi Code of 1972, to borrow said $50,000 for the current

expenses of the Oxford Municipal Separate School District, in the

anticipation of the collection of the ad valorem taxes for the current

fiscal year.


Respectfully submitted, this the 26th day of October, 1976.

OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT

/s/ W. N. Lovelady W. N. LOVELADY, PRESIDENT

/s/ James S. Downs JAMES S. DOWNS, SECRETARY

/s/ Wayne Johnson WAYNE JOHNSON

/s/ A. T. Bunch, Jr. A. T. BUNCH, JR.

/s/ Rebedca Larche Moreton REBECCA LARCHE MORETON

A RESOLUTION AUTHORIZING BORROWING IN ANTICIPATION OF SCHOOL DISTRICT TAXES

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, has received a written request signed by a majority of

the school trustees of the Oxford Municipal Separate School District

requesting said Mayor and Board of Aldermen to borrow fifty thousand

dollars ($50,000) for the payment of current expenses of said School

District in anticipation of the collection of Ad Valorem Taxes for the

current fiscal year; and

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford

is empowered under Section 37-59-37 of the Mississippi Code Annotated

(1972), to borrow said money on behalf of the Municipal Separate

School District; and

WHEREAS, the borrowing of this amount will in no event exceed fifty

percent (50 percent) of the estimated amount of taxes collected or to

be collected under the last proceeding annual tax levy; and

WHEREAS, such borrowing will promote the health, safety, and

welfare of the citizens of the City of Oxford, Mississippi.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF

ALDERMEN OF THE CITY OF OXFORD, MISSISSPPI, AS FOLLOWS:

Section 1: The Mayor and City Clerk are hereby empowered and

authorized to borrow fifty thousand dollars ($50,000) on behalf of

the Oxford Municipal Separate School District for the payment of

current expenses of said School District in anticipation of collection

of Ad Valorem Taxes for the current fiscal year.

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Section 2: The Mayor and City Clerk are hereby authorized and

instructed to sign and execute such negotiable note or notes as

necessary to effect such borrowing.

Section 3: The money so borrowed shall bear interest at a

rate not greater than six percentum per annum and shall be repaid not

later than March 15, 1977, out of the first monies collected by reason

of the tax levy in anticipation of which such money is borrowed.

The above resolution having been considered at a public meeting

of the Mayor and Board of Aldermen of the City of Oxford on motion

of Alderman McLaurin, seconded by Alderman Jones, and the roll being

called, the same was adopted by the following vote:

Alderman McLaurin voted Yea







Approved this the 2nd day of November, 1976.

/s/ John 0. Leslie

JOHN O. LESLIE, MAYOR

ATTEST:

/s/ Virginia H. Chrestman VIRGINIA H. CHRESTMAN CITY CLERK

(SEAL)

There came on for discussion the Blue Law. It was the opinion

that the State Blue Law will be enforced.

There came on.for discussion a replacement for Bennie Crouch who

resigned from the Board of Commissioners of the Oxford Housing Authority.

Alderman Woodburn nominated Mr.DonnDeCoursey. Alderman Kelly

nominated Mr. Lester Young.

Mayor Leslie called for the vote:

Alderman Woodburn voted for Mr. DeCoursey

Alderman Jones voted for Mr. DeCoursey

Alderman Kelly voted for Mr. Young

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47-8314

Alderman McLaurin voted for Mr. Young

Alderman Pettis voted for Mr. Young

Alderman King voted for Mr. Young

Alderman Haley voted for Mr. Young

The Mayor declared that Mr. Young had the majority of the votes

and Alderman Kelly was requested to contact Mr. Young to determine

if he would accept the appointment.


and passed unanimously confirming the appointment made by Mayor Leslie

of Bill Taylor to the Yocona Ridge Area Agency on Aging.

* *

Upon the recommendation of Chief of Police Billy White, motion

was made by Alderman Pettis, seconded by Alderman Haley and passed

unanimously authorizing the employment of Brenda Armstrong as a school

crossing guard effective November 1, 1976, as a replacement for

Reona Buford.

Motion was made by Alderman Jones, seconded by Alderman Woodburn

and passed unanimously to approve the October minutes and accounts.

Motion was made by Alderman Woodburn, seconded by Alderman King

and passed unanimously to change the assessment of Parcel 21-24, Lloyd

Lokey from $9,950 to $8085 as recommended.

* *

Upon the recommendation of Tax Assessor, Ken Welch, motion was

madeby Alderman McLaurin, seconded by Alderman Pettis and passed

unanimously to change the name on Parcel N-17 from Rebel Development

to John E. Dunlap and Brent Nickle.

19


Upon the recommendation of Tax Assessor Ken Welch, motion was

made by Alderman Jones, seconded by Alderman Woodburn and passed

unanimously to correct the total assessed value of Parcel N-18, John E.

Dunlap and Brent Nickle from $15,110 to $13,077.

There came on for the First Reading the following ordinances:

1. "AN ORDINANCE ENACTING SECTION 5-13 OF THE CODE OF ORDINANCES

OF THE CITY OF OXFORD, MISSISSIPPI"

2. "AN ORDINANCE AMENDING SECTION 6-36 OF THE CODE OF ORDINANCES

OF THE CITY OF OXFORD, MISSISSIPPI."

3. "AN ORDINANCE CREATING A DEPUTY POLICE FORCE FOR THE CITY OF

OXFORD, MISSISSIPPI."

There came on for discussion group life and health insurance

taken under advisement at the October meeting.

Motion was made by Alderman Jones, seconded by Alderman McLaurin

and passed unanimously accepting the bid of Standard Life Insurnace

as group life for city employees.


passed unanimously that all city employees eligible for insurance through

the Central Service Association be allowed to participate and that the

Low Option bid and High Option bid and all alternates of Life Investors

with Lafayette Insurance Agency, the local representative, be accepted

as the Group Health Insurance with the City's participation being 40

percent of the employee cost. It is further recommended that no formal

cancer insurance be accepted, but that payroll deductions will be made

for any company that has five or more City employees desiring coverage.

Motion was made by Alderman Jones, seconded by Alderman Pettis

and passed unanimously that the insurance program accepted be

implemented January 1, 1977.

Mr. Ben Smith, Director of Planning & Development reported the

tabulation of bids for the addition to the Oxford Activity Center:

Elliott Lumber Co. $79,900

Grantham Construction Co. 78,800

Mr. Smith further reported that the bid is approximately $30,100 over

the original estimate and that he had worked with Mr. Grantham in an effort

2i MINUTE BOOK No. 29, CITY OF OXFORD

DEMENT. MERIDIAN 47-8314

to reduce the bid and that after eliminating some items, changing

materials and heating unit, Mr. Grantham gave him a revised bid of

$66,529.

Motion was made by Alderman Jones, seconded by Alderman Haley and

passed unanimously to reject all bids and to have the architect redesign

and readvertise for bids to be opened on November 16, 1976.

Ben Smith, Director of Planning & Development, reported to the

Mayor and Board of Aldermen that the application to the State Highway

Department for construction of a sidewalk underneath Highway 7 Bypass

on University Avenue has been denied. Mr. Smith further advised that

an effort is being made to get this decision reversed.

There came before the Mayor and Board of Aldermen the matter of

property acquisition from G. C. Furr for use in connection with the

Industrial Park. Ben Smith, Director of Planning & Development, reported

on the appraisals:

Dewey Hawkins appraised at $500 per acre or a total of $20,205

D. H. Marchbanks, Jr., appraised at $450 per acre or a total of $18,184.50.

Motion was made by Alderman King, seconded by Alderman Kelly

and passed unanimously that:

1. The owner of record is Dr. G. C. Furr.

2. The City desires to acquire the property in fee simple title.

3. The work of the appraisers, Mr. Dewey Hawkins and Mr. D. H.

Marchbanks, Jr., has been performed in a competent manner in

accordance with all applicable State and Federal laws and

Department of Housing and Urban Development policies and

requirements.

4. That the higher of the two appraisals or $20,205 be offered for

the property and that the offer be withheld pending the results

of soil tests now being made and the acquisition of other

properties for the industrial park.


There came on for discussion Freed Man Subdivision No. 2.

Upon the recommendation of City Engineer, John Smith, motion was

made by Alderman Jones, seconded by Alderman McLaurin and passed

unanimously that the Freed Man Subdivision No. 2 be accepted subject to

the City obtaining the necessary easement so that a turn around might

be constructed on the north end of South 4th Street.

Mr. Tommy Elliott advised the Mayor and Board of Aldermen that he

would have plans and specifications ready for their approval on the Rivers

Hill Water & Sewer Project at the November

* *

16, 1976, meeting.

* *

Robert Foster, Director of Civil Defense, came before the Mayor and

Board of Aldermen requesting that space be allocated adjacent to his offices

in the basement so that he might install bathroom facilities.

After discussion, motion was made by Alderman McLaurin, seconded

by Alderman Pettis and passed unanimously to take this under advisement.

Robert Foster, Director of Civil Defense, came before the Mayor and

Board of Aldermen requesting space in the rear of City Hall so that a

transmitting tower of approximately 129 feet in height be installed.


to allow him to install the antenna, but there was no vote on this

motion. It was decided to take this matter under advisement and make

a decision at the November 16, 1976, meeting.


There came on for discussion a complaint from citizens on Rivers

Hill about the trash and bathroom facilities around Mr. Kwik Store. Tom

Newberry, Planning Coordinator, was instructed to investigate the complaint.


and passed unanimously authorizing Ben Smith to have a suitable "Fire

Exit" sign installed marking the fire escape in City Hall.

23

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47-83 I 4

In response to the discussion from time to time on security

deposits, particularly in regard to the non-payment of interest on same,

Mayor Leslie at the regular October, 1976, meeting appointed a committee

of three Aldermen and the Superintendent of the Electric Department

to study the security deposit matter and report to the Mayor and Board

of Aldermen at the regular November, 1976, meeting.

Pursuant to this action on the part of the Mayor, the committee

made a study of the purposes and amounts of security deposits in general

and as applied by similar utilities in the Northeast Mississippi area.

The results of this study are basically that the security deposits for

utility service required by the City of Oxford are reasonable in amount

as compared with the practice of other utilities in the general area.

In as much as the refund of a security deposit prior to the finalization

of an active utility account defeats the primary purpose of the deposit,

the study made by the committee indicated that security deposits should

not be refunded on active utility accounts.

Historically the City of Oxford has not paid interest on security

deposits primarily because utility service is provided to customers four

to six weeks prior to the due date of payment, also, even though

unrelated, the cost of initiating and finalizing utility service has

been partially off set by not having paid interest on security deposits.

Therefore, as a result of the review and study by the committee in regard

to this matter, Tom Landrum, Superintendent of the Electric Department,

reported for the committee to the Board and made the following recommenda-

tions:

1. The present $75 security deposit applicable to certain new residential customers would on future accounts be reduced to $65.

2. That the City of Oxford Electric Department would be authorized to collect a $10 fee for initiating any utility service.

3. Any security deposit that has been deposited with the City of Oxford Electric Department for twelve months or more will accrue simple interest at the rate of 6 percent per year. Interest to be credited to the customers account at the time the customers account is finalized. Interest accrual shall begin not earlier than December 11, 1976.

4. Any utility customer whose account becomes delinquent more than once will be required to increase their security deposit to a minimum amount equal to the utility charges of an average two months bill.

After discussion on the above matter, motion was made by Alderman

Jones, seconded by Alderman Woodburn and passed unanimously to accept

MINUTE BOOK No. 29, CITY OF OXFORD DEMERIT. MERIDIAN 47 - 6314

the above committee report as presented, and set the date for this

motion to become effective as December 10, 1976.


ordered that this Board do now recess until November 15, 1976.

Virgiri.hrChrestman, City Clerk

r-

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIEM 47.8314

RECESS, REGULAR MEETING 7:00 P.M. NOVEMBER 15, 1976

Pursuant to a recess order on November 2, 1976, at 10:00 p.m., the Mayor

and Board of Aldermen met on November 15, 1976, at 7:00 p.m. in the Mayor

and Board's Chambers in City Hall when and where the folllowing were

present:







* *


G. A. Gafford - City Attorney

* * * *

After the meeting was called to order, the following business

was transacted:

The Mayor and Board of Aldermen then took up for consideration the

matter of improving and extending the sewerage system of the City of

Oxford, and after a discussion of the subject, Alderman McLaurin offered

and moved the adoption of the following resolution:

A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE ADDITIONAL GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (OF $400,000 AUTHORIZED BUT NOT ISSUED) TO RAISE MONEY FOR THE PURPOSE OF IMPROVING AND EXTENDING THE SEWERAGE SYSTEM OF SAID CITY.

WHEREAS, on the 6th day of March, 1973, the Mayor and Board of

Aldermen of the City of Oxford, Mississippi, authorized the issuance of

general obligation Sewerage System Bonds of the City of Oxford, Mississippi,

in the principal amount of One Million, One Hundred Thousand Dollars

($1,100,000) to raise money for the purpose of improving and extending

the sewerage system of said City; and

WHEREAS, on the 16th day of May, 1973, the Mayor and Board of

Aldermen of the City of Oxford, Mississippi, issued said Sewerage System

Bonds in the principal amount of Seven Hundred Thousand Dollars ($700,000)

and reserved the right, power, and authority to issue the remaining Four

Hundred Thousand Dollars ($400,000) of bonds of the aforesaid authorized

issue of One Million, One Hundred Thousand Dollars ($1,100,000); and


DEMENT. MERIDIAN 47 -8314

WHEREAS, a period of more than two years has passed since authorizing

the issuance of said bonds and therefore it is necessary to re-authorize

the issuance of any or all of the Four Hundred Thousand Dollars ($400,000)

of bonds previously authorized but unissued; and

WHEREAS, it is estimated that the cost of said improvements will

exceed the amounts already raised to date and that it will be necessary

to provide an additional sum of One Hundred Fifty Thousand Dollars

($150,000) to meet the City's part of such additional cost; and

WHEREAS, there are at this time no funds available in the City

Treasury of the City of Oxford for the payment of the aforesaid estimated

cost; and

WHEREAS, it is necessary and advisable and in the public interest

that the sum required for the aforesaid purpose be obtained through

the issuance of bonds of said City as hereinafter proposed; and

WHEREAS, the Mayor and Board of Aldermen of said City do further

find and declare that the assessed valuation of taxable property within

said City of Oxford, according to the last completed assessment, is as

follows:

Real Estate

$19,243,245

Personal Property

2,055,048

Utility Property

1,381,787

Motor Vehicles

1,920,070

TOTAL

$24,600,150

and

WHEREAS, the general obligation bonded indebtedness of said

City at this time, exclusive of Special Street Improvement Bonds, is

as follows:

Hospital Bonds $ 74,000

Public Improvement Bonds 1,015,000

TOTAL $1,089,000

and

WHEREAS, the amount of bonds hereinafter proposed to be issued,

namely, One Hundred Fifty Thousand Dollars ($150,000), when added to

the aforesaid outstanding indebtedness of said City, will not exceed

any statutory debt limit:

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN

OF THE CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS:


SECTION 1: That the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, hereby declare their intention to issue bonds

of said City in the amount of One Hundred Fifty Thousand Dollars

($150,000) to raise money for the purpose of improving and extending

the sewerage system of said City.

SECTION 2: That the issuance of the said bonds will be authorized

at a meeting of the Mayor and Board of Aldermen of said City to be

held at the City Hall in the City of Oxford, Mississippi, at the

hour of 7:30 o'clock P.M. on Tuesday, the 7th day of December, 1976,

unless ten per centum (10%) of the qualified electors of said City,

or one thousand, five hundred (1,500) whichever is the lesser, shall

file a written protest against the issuance of said bonds for the

aforesaid purpose on or before said date and hour.

SECTION 3: That notice be hereby given that a written protest against

the issuance of said bonds may be filed with the City protest against

the issuance of said bonds may be filed with the City Clerk of the City

of Oxford at or prior to the above - named date and hour, and that if

any such protest be filed and be signed by ten percentum (10%) of the

qualified electors of said City, or one thousand, five hundred (1,500),

whichever is the lesser, then an election on the question of the

issuance of said bonds shall be called and held as is provided by law.

If no such protest be filed, the said bonds may be issued without

an election on the question of the issuance of said bonds.

SECTION 4: That the City Clerk be and is hereby authorized and

directed to cause this resolution to be published in The Oxford Eagle,

a newspaper published in the said City of Oxford, Mississippi, and of

general circulation in said City, and which is eligible under the

provisions of Chapter 427, Laws of Mississippi, 1948, and that the

said resolution be so published once a week for at least three

consecutive weeks, the first publication to be made not less than

twenty-one (21) days prior to the date above fixed for the issuance

of said bonds and the last publication to be not more than seven (7)

days prior to said date.

Alderman Haley seconded the motion to adopt the foregoing

resolution, and, the general question being put to a roll call vote,

the result was as follows:




Alderman Jones being absent




Alderman Woodburn being absent

The motion having received the affirmative vote of all the members

of the Board present, the Mayor declared the motion carried and the

resolution adopted, this 15th day of November, 1976.

On motion duly made, seconded and passed unanimously, it was ordered

that this Board do now recess until November 16, 1976, at 7:00 p.m.

Virg]. Chrestman, City Clerk


RECESS, RECESS REGULAR MEETING 7:00 P.M. NOVEMBER 16, 1976

Pursuant to a recess order on November 15, 1976, at 8:00 p.m., the

Mayor and Board of Aldermen met on November 16, 1976, at 7:00 p.m. in

the Mayor and Board's Chambers in City Hall when and where the following

were present:





Rufus T. Jones - Alderman being absent




*



John R. Smith - City Engineer


Bob Foster - Director of Civil Defense

Tom Landrum - Superintendent of Electric Dept.


David Bennett - Superintendent of Sewer Dept.

*


transacted:

Captain Green, Karl Kuespert, and Taylor Mulkins of the Army

ROTC came before the Mayor and Board of Aldermen asking for their

support in sponsoring an automobile-type rodeo to test the skill of

drivers.

Motion was made by Alderman Haley, seconded by Alderman Pettis and

passed unanimously by the Aldermen present that the Mayor and Board

support the group in this project.


The Mayor and Board of Aldermen took up for consideration the matter

of re-registration of the citizens of the City of Oxford, Mississippi,

and, after a discussion of the subject, Alderman McLaurin offered and

moved the adoption of the following resolution:

RESOLUTION DIRECTING THE RE-REGISTRATION OF THE CITIZENS OF THE CITY OF OXFORD, MISSISSIPPI

WHEREAS, by Ordinance adopted and approved by the Mayor and Board

of Aldermen of the City of Oxford, Mississippi, on September 7, 1976,

Section 9-8 of the Code of Ordinances of the City of Oxford, Mississippi,

was amended so as to divide the City into four (4) wards; and

WHEREAS, by Ordinance adopted and approved by the Mayor and Board

of Aldermen of the City of Oxford, Mississippi, on September 7, 1976,

Sections 2-36 and 2-37 of the Code of Ordinances of the City of Oxford,

Mississippi, were amended so as to provide for a five (5) member

Board of Aldermen and the election of four (4) aldermen from their

respective wards and the election of one (1) alderman at large, all in

compliance with the Order of the United States District Court for the

Northern District of Mississippi, Eastern Division; and

WHEREAS, these ordinances as amended will require the re-registration

of the citizens of the City of Oxford, Mississippi, which re-registration

is a change affecting voting as defined in and covered by Section 5 of

the Voting Rights Act of 1965; and

WHEREAS, such change is subject to the approval of the Attorney

General of the United States and requires a submission to the Attorney

General in accordance with the requirement of said Act.




1. That the City Attorney is directed to file with the Attorney

General a submission in accordance with Section 5 of the Voting Rights

Act of 1965 which shall include:

a. A certified copy of this Resolution and the above Ordinance revisions which have been adopted and approved by this governing body.

b. Such other statements and certifications as are necessary to fully comply with said Act.

2. That the City Clerk as Registrar of voters shall immediately

upon approval by the Attorney General of the Ordinance amendments

referred to herein, (a) give public notice through newspaper, radio,

educational television, and posting in public places, of the re-registration

indicating thereby the location of polling places and registration books

and rolls, the time and places where re-registration will take place, the

duration of re-registration, those persons eligible for registration and


other pertinent information to assure as broad and complete registration

of eligible citizens as possible; (b) pass such notices and information

describing the re-registration to civic groups, religious organizations,

school officials and such other groups that may be identified,

encouraging broad dissemination of such notices and information and

otherwise make available to and invite comment from the public

concerning re-registration; (c) begin immediate preparations for

establishing new polling places and procuring whatever assets as

necessary to effect a complete re-registration of the citizens of Oxford

prior to the Primary Elections to be held on the Second Tuesday in

May, 1977; and (d) begin re-registration immediately upon approval by

the Attorney General of the proposed re-registration and continue

such re-registration each working day during official working hours of

the City of Oxford, Mississippi, at the City Hall until all citizens

have and an opportunity to register or at least until thirty (30) days

prior to said Primary Election, and thereafter at the City Hall.

Alderman Haley seconded the motion to adopt the foregoing Resolution,

and the question being put to a roll call vote, the result was as

follows:








The motion having received the affirmative vote of all the Aldermen

present, the Mayor declared the motion carried and the Resolution

adopted, this 16th day of November, 1976.

Alderman King reported that the heating unit at Fire Station No. 1

is not working and that they do not have any heat. He further reported

that three quotations had been secured for replacing the unit:

Taylor & Moore Services

Oxford Heating & Cooling

Walker Electric Company

$576.00

637.00

650.00

Motion was made by Alderman King, seconded by Alderman Pettis and

passed' unanimously by the Aldermen present to accept the quotations

of Taylor and Moore in the amount of $576.00.

31


Motion was made by Alderman King, seconded by Alderman Haley and

passed unanimously by the Aldermen present authorizing the employment

of Elwyn Dewayne McJunkins as a replacement in the Fire Department

effective November 21, 1976, at a salary of $625.00.

Ben Smith, Director of Planning & Development, reported the

tabulation of bids for the addition to the Oxford Activity Center:

Grantham Construction Company $66,529

After discussion and upon the recommendation of Mr. Smith, motion

was made by Alderman Woodburn, seconded by Alderman Kelly and passed

unanimously by the Aldermen present that the bid of Grantham Construction

Company be accepted in the amount of $66,529.

Motion was made by Alderman McLaurin, seconded by Alderman Pettis

and passed unanimously by the Aldermen present to close the meeting

to the press at this time.

Upon the request of the Mayor and Board of Aldermen, members

of the Board of Trustees of the Oxford-Lafayette County Hospital

(H. G. Fuller, Clyde Huggins, and William Henry Tate), Jerry Lee,

Administrator of the hospital, and Will Hickman, Attorney for the

Hospital Board, met with the Mayor and Board of Aldermen to discuss

procedures and responsibilities of the board.

Mr. Ronald Borne and John Crews, members of the Park Commission

Board and Harvey Faust, Director of Parks & Recreation, also met

with the Mayor and Board of Aldermen to discuss procedures and

responsibilities.

T. W. Elliott of T. W. Elliott and Associates presented plans and

specifications for the Rivers Hill Water and Sewer Project.

Motion was made by Alderman McLaurin, seconded by Alderman

Pettis and passed unanimously by the Aldermen present to approve the

plans and specifications as presented.


Motion was made by Alderman Kelly, seconded by Alderman Pettis and

passed unanimously by the Aldermen present authorizing the advertise-

ment for bids for construction of Rivers Hill Water and Sewer

Project. Said bids to be opened December 7, 1975, at 2:00 p.m.

There came on for discussion contract electrical work performed

by the City of Oxford Electric Department. Mr. Landrum explained

that in contract work an estimate is made by the Electric Department

and the person wanting the work done is advised of the estimate. He

further advised that contract work had been done for Mr. Smith at

the Holiday Inn in conjunction with the last addition to the Holiday

Inn in the amount of $1,102.98, and that payment had not been received.

English Village Apartments owe approximately $5,000 and the Benbow

Inn Development Enterprise owes approximately $3,500.

It was decided that for future contract work, an estimate is to

be made in writing and cash received in advance of doing the actual

work.

Motion was made by Alderman Kelly, seconded by Alderman McLaurin

andpassed unanimously by the Aldermen present authorizing the Mayor,

Mr. Landrum, and Mr. Gafford to meet with Mr. Smith of the Holiday Inn

to negotiate a settlement for the contract work performed as this

balance has been outstanding for some time now.

Mr. Landrum advised the Board that Mr. Anest, Mr. Watson, and

Mr. Daniels of TVA have requested a meeting with the Mayor and Board

of Aldermen. They are being invited for December 7, 1976, at 7:00 p.m.

There came on for discussion "AN ORDINANCE REGULATING THE USE OF

PUBLIC AND PRIVATE SEWERS AND DRAINS, PRIVATE SEWAGE DISPOSAL, THE

INSTALLATION AND CONNECTIONS OF BUILDING SEWERS, AND THE DISCHARGE OF

WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM(S): AND PROVIDING

PENALTIES FOR VIOLATIONS THEREOF, IN THE CITY OF OXFORD, COUNTY OF

LAFAYETTE, STATE OF MISSISSIPPI."

Each Board member was urged to study the ordinance and the first

reading will be held at the December 7, 1976, meeting.

*


Mr. Gene Meadows, Superintendent of the Oxford City Schools; Bill

Lovelady, President of the School Board; and Will Hickman, Attorney

for the School Board came before the Mayor and Board of Aldermen

to discuss reporting procedures. Mr. Meadows as Fiscal Agent of the

school will file a monthly financial report with the City Clerk by the

10th day of each month.

There came on for discussion the collection of Privilege Licenses

for the City of Oxford as required by State Law and the liability of the

Tax Collector to collect same. Representative Ed Perry of Oxford joined

in the discussion of this matter.


and passed unanimously by the Aldermen present authorizing the Mayor

to write a letter to Miss Corp Services, Inc., and inivte them to

attend the December 7, 1976, meeting of the Mayor and Board.

Motion was made by Alderman McLaurin, seconded by Alderman Haley

and passed unanimously by the Aldermen present expressing appreciation

to Representative Ed Perry for his attendence at this meeting.

Motion was made by Alderman King, seconded by Alderman Kelly and

passed unanimously by the Aldermen present to permit the Civil

Defense Department to install a bathroom in the basement of City Hall

per plans with a three-foot door.

Motion was made by Alderman Kelly, seconded by Alderman King and

passed unanimously by the Aldermen present authorizing the Civil Defense

Director to install the antenna he requested at the rear of City Hall.

41- Virgi a H. Chrestman, City Clerk


Upon the recommendation of City Assessor Welch, motion was made by

Alderman Woodburn, seconded by Alderman Haley and passed unanimously

by the Aldermen present authorizing the following change to the 1976

tax roll:

Name Description Total assessed

Value Land Bldg. Parcel No.

Fm: Hazel Shelton S pt Lot 28 4480 1350 3130 J-87

To: No change no change 3810 680 n/c n/c

To: Dorothy Newton W Pt of S Pt Etivr Lot 28 630 630 -0- J-87A

(New Parcel split from J-87)

* *


ordered that this Board do now recess until November 23, 1976, at 2:00 p.m.


RECESS, RECESS, RECESS REGULAR MEETING 2:00 p.m. NOVEMBER 23, 1976




were present:


Pat W. Haley - Alderman being absent



James N. King - Alderman being absent


Ben Pettis - Alderman being absent





* * * *


transacted:

Mr. Jess Haley and Mr. Grey Neely of Jess L. Haley & Associates;

Mr. Boswell and Mr. Lemonse of the Mississippi Geological Survey; and

Mr. Crouch and Mr. Langly of Layne-Central Company met with the Mayor

and Board of Aldermen to report on the water well situation for the

City of Oxford. The test well drilled on the Bickerstaff Property on Old

Taylor Road is not producing water in the quantity needed and it has

iron in it which would require treatment. They further reported that

the well on the campus of the University of Mississippi has developed

problems even though the City test well is almost one mile from it.

Alderman J. B. Kelly arrived at this time.

After further discussion and upon the recommendation of the consulting

engineer, motion was made by Alderman Jones, seconded by Alderman Woodburn,

and passed unanimously by the Aldermen present authorizing the drilling

of a six-inch test well on City owned property south of town on Highway

7 Bypass near the City dog pound to verify the source of water.


Upon completion of the test well, Mr. Haley will report the results

to the Mayor and Board and have further recommendations concerning

the location of water wells for the City of Oxford.

Billy White, Chief of Police, arrived at this time.

* * * *

Mayor Leslie read the following letter from Robert Khayat:

November 16, 1976

Mr. John Leslie, Mayor City of Oxford Oxford, MS 38655

Re: Municipal Judge Oxford, Mississippi

Dear Mayor Leslie:

On May 1, 1975, at the request of the Board of Aldermen, I assumed the position of Municipal Judge for the City of Oxford. Being asked by you and the Board of Aldermen to serve in this position was both a compliment and a challenge.

During the past year we have worked toward establishing policies and procedures in the Court designed to insure that it is a fair and efficient forum. We actively sought the appointment of the Yourt Court Referee and that goal was reached when Arlen B. Coyle was appointed by Chancellor Anderson; we established a close working relationship with the Mental Health Center and have utilized their services in the disposition of alcohol abuse cases and in cases involving emotionally disturbed persons; the Mississippi Highway Safety Patrol now conducts one of its safety education schools at the local high school; we provided the format and much of the material included in a recently published Municipal Judges note-book which is being distributed to all Municipal Judges in the State.

After serious thought and deliberation, I have concluded that the time has come for me to request that I be relieved of my duties as Municipal Judge and I respect-fully request that my resignation be accepted by the Board, effective December 1, 1976. Of course I will be pleased to work with the person selected by you to replace me.

My family joins me in expressing our appreication to you and the Board of Aldermen for giving me the opportunity to serve as City Judge and for supporting the efforts of the Court.

Respectfully,

/s/ Robert C. Khayat

Robert C. Khayat

Motion was made by Alderman Kelly, seconded by Alderman Jones

and passed unanimously by the Aldermen present to employ William Hooper

as City Judge effective December 1, 1976.

8

Al :•• ∎ 6.• • • II, •:11


The three Aldermen who were absent were polled later with the

vote being: Aldermen Pettis, King and Haley voting Yea.

Chief of Police Billy White reported to the Board that Bertha

Frierson, School Crossing Guard, has resigned.

Upon the recommendation of Chief White, motion was made by Alderman

McLaurin, seconded by Alderman Jones and passed unanimously by the

Aldermen present to employ Mattie Jean Frierson as School Crossing

Guard as a replacement for Bertha Frierson effective December 1, 1976.

Upon the recommendation of Chief of Police Billy White, motion was

made by Alderman McLaurin, seconded by Alderman Jones and passed

unanimously by the Aldermen present to authorize the application for a

50 percent grant for a fully equipped police car through Three Rivers

Planning and Development District.


ordered that this Board do now recess until November 30, 1976, at 7:00 p.m.

C /-x-ite • Virgi 'a H. Chrestman, City Clerk


RECESS, RECESS RECESS, RECESS REGULAR MEETING 7:00 p.m. NOVEMBER 30, 197fi




were present:

John 0. Leslie, Mayor - being absent





J. P. McLaurin - Alderman being absent

Ben Pettis - Alderman being absent


* *






*

In the absence of Mayor Leslie and Mayor Protem McLaurin, Alderman

Haley called the meeting to order and the following business was

transacted:

Mr. Travis King of the Soil Conservation District introduced

Mr. W. L. Heard, State Conservationist; Mr. Ray Wells, Assistant State

Conservationist; and Mr. Jack Watts, Chief Flood Control Planning

Party. Mr. Wells explained to the Board local responsibilities

involved in the Yellow Leaf Creek project and how the Soil Conservation

Service would cost share in the project.

After much discussion, Alderman Woodburn offered and moved the

adoption of the following Resolution:

RESOLUTION

WHEREAS, the City of Oxford, Mississippi, is presently experiencing

difficulty in locating and producing sufficient underground water to

meet its municipal and industrial needs; and

WHEREAS, the Mayor and Board of Aldermen of Oxford anticipate that

the underground water supplies available are diminishing and will be

9


insufficient to meet the long-range future needs for municipal and

industrial water supplies; and

WHEREAS, the Mayor and Board of Aldermen have determined that there is

a need for additional water-related recreational facilities close to

Oxford; and

WHEREAS, the Soil Conservation Service of the United States Depart-

ment of Agriculture has indicated a present need for a flood control

facility to be located on the Yellow Leaf Creek, north of Mississippi

Highway No. 6 East of Oxford; and

WHEREAS, there appears to be a source of water of sufficient

quantity and suitability in quality in the Yellow Leaf Creek area East

of the City of Oxford to meet the long-range needs of the City of

Oxford; and

WHEREAS, the Soil Conservation Service through the State Conservationist

William L. Heard, meeting with the governing body of the City of Oxford,

Mississippi, the Assistant State Conservationist, Ray Wells, and

Conservationist Travis King has indicated a willingness to work

cooperatively with the City of Oxford and other interested agencies

to determine the needs for, and plan and complete a facility which would

provide surface supply and storage sufficient to meet (1) the anticipated

long-range municipal and industrial needs of the City of Oxford, (2) the

desirable water-related recreational facility, and (3) the flood control

needs of the Yellow Leaf Creek drainage area, upon the fulfillment

of certain preliminary requirements which include determination of a

water budget, water flow and water quality; and

WHEREAS, the Mayor and Board of Aldermen have determined to

proceed in the interest of benefiting the health, safety, and welfare

of the citizens of Oxford.


OF THE CITY OF OXFORD, MISSISSIPPI:

SECTION 1: That the Mayor be and hereby is directed to notify the

State Conservationist William L. Heard of the City of Oxford's decision

to move to meet the preliminary requirements of the Soil Conservation

Service and of its desire to proceed with the study and planning of said

project.

SECTION 2: That the City Engineer proceed to determine (a) a

water budget for the long-range municipal and industrial water supply

needs of the City of Oxford, (b) the water flow capacity of Yellow Leaf

Creek at the designated area, and (c) the quality of the water at the

designated area.

Alderman Jones seconded the motion to adopt the foregoing resolution,


and the question being put to a roll call vote, the result was as

follows:





Alderman McLaurin being absent

Alderman Pettis being absent



present, the motion carried and the Resolution was adopted this the

30th day of November, 1976.

* *


ordered that this Board do now recess until December 6, 1976, at 1:00 p.m.

41

Virgilm_a H. -Chrestman, City Clerk 4/

Pat W. Hal 1 y, Actin Mayor


RECESS, RECESS, RECESS, RECESS, RECESS REGULAR MEETING 1:00 p.m. DECEMBER 6, 1976


Mayor and Board of Aldermen met on December 6, 1976, in joint session

with the Lafayette County Board of Supervisors in the Board room of the

Lafayette County Supervisors located in the Lafayette County Courthouse,

when and where the following were present:

John 0. Leslie - Mayor




*



* * * *

Charles M. Mcgonagill - Supervisor District One

Clark Littlejohn - Supervisor District Two

Thomas Ray Gunter - Supervisor District Three

J. C. Tatum - Supervisor District Four

Frank Ramage - Supervisor District Five

Bill Plunk - Chancery Clerk

Will A. Hickman - Attorney for Board of Supervisors

* * * *


transacted:

Alderman McLaurin and Supervisor McGonagill reported to the two

Boards on committee meetings held by the University-Oxford-Lafayette County

Airport committee and the need for improvements at the airport and the

availability of federal funds on a 90 percent - 10 percent basis.

After discussion, motion was made by Alderman McLaurin, seconded by

Alderman Woodburn and passed unanimously by the Aldermen present authorizing

the Mayor to select a committee of two to go with officials from the

County Supervisors and the University of Mississippi to meet with Governor

Finch and his staff in an effort to seek funds from the State for

improvements to the Oxford-University airport.

* *

On motion duly made, seconded and passed unanimously, it was ordered that this Board do now adjourn Sine-Die.

VIRr J IA H. CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

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REGULAR MEETING 7:00 P.M. DECEMBER 7, 1976



Tuesday, December 7, 1976, it being the time and place fixed by law for










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Robert "Jack" Tidwell - Superintendent of Sanitation Dept.







MINUTE BOOK No, 29, CITY OF OXFORD DEMENT. MERIDIAN 47 - 8314

Harvey Faust - Director of Parks & Recreation




transacted:

Dr. Robert McArthur, Professor of Governmental Research and Political

Science at the University of Mississippi, came before the Mayor and Board

of Aldermen and discussed the possibility of his students working with

department heads during the spring semester of 1976-77 to observe City

operations and that the students would be available to work on various

projects and make recommendations to department heads.


Alderman McLaurin and passed unanimously authorizing City department

heads to cooperate in this project.

There came on for consideration a request of James Davis. Mr. Davis

has requested that he be allowed to install water and sewer lines on

Anderson Road west of the present City limits to serve a proposed housing

unit in accordance with City regulations, and that the City operate and

maintain said lines after construction. The basis for Mr. Davis' request

is that an easement R. B. Anderson granted to the City in 1964.

After discussion, this matter was taken under advisement to give

City legal counsel time to research the matter.

Mr. John Terrell, Operations Chief; Mr. Malcolm Smith, District

Supervisor; and Mr. James Davis, County Supervisor from Clarksdale of

Miss-Corp Services, Inc., came before the Mayor and Board of Aldermen to

disucss the operation of the ambulance service for the past year. Mr.

Terrell presented the Mayor with the total number of calls broken down

by the month that they had made. They answered questions posed by various

members of the Board of Aldermen concerning the amount of time it takes

them to respond to a call.

They further reported that they had a total of seven (7) employees

on payroll in Oxford, that they had an EMT on each ambulance that goes out

from their operation.

City Attorney Gafford discussed with them the damage done to the City

building that they had occupied for the past year. After discussion, it


was decided that arrangements would be made later to dispose of the

problem.

* *

Mr. Tommy Elliott of T. W. Elliott & Associates reported the

tabulation of bids for the construction of Rivers Hill Water and Sewer

which were opened at 2:00 p.m.

Associated Cont. Inc.

BID PART A

ABS Pipe

BID PART A V.C. Pipe

BID PART B

TOTAL BID

ABS PIPE

TOTAL BID

V.C. PIPE

Jackson, MS $ 88,107.30 $ 88,693.50 $ 23,600.00 $111,707.30 $112,293.50

D. D. Freeland, Const. Memphis, TN 97,426.25 97,273.37 32,249.00 129,675.25 129,522.37

Hays Company, Inc. Tupelo, MS 80,336.42 84,677.08 24,240.00 104,576.42 108,917.08

Kirksey Cont. Inc. Mantachie, MS 89,588.16 No Bid 25,683.00 115,271.16 No Bid

Woodstock Const. Co. Memphis, TN 99,771.55 No Bid 22,817.00 122,817.00 No Bid

After discussion and upon the recommendation of Mr. Elliott, motion was

made by Alderman Haley, seconded by Alderman Woodburn and passed unanimously

authorizing the bid to be awarded to the Hays Company, Inc., of Tupelo,

Mississippi, in the amount of $104,576.42.

* *

Mr. Ben Smith, Director of Planning and Development, reported that

pursuant to an advertisement for rent or purchase for a mobile home to

be used as the site office for the Burney Branch Project, bids were opened

at 2:00 p.m. and are as follows:

Rental Sale Vernon Chambers

12 x 55 Mobile home $155.00/mo. $3,950

Holloway Mobile Homes, Water Valley, MS 12 x 44 new mobile home 12 x 44 used mobile home

250.00/mo. 189.54/mo.

5,795 3,750

Mr. Smith recommended the purchase of a 12 x 44 used unit from

Holloway Mobile Homes in the amount of $3,750; whereupon, the motion

was made by Alderman Haley, seconded by Alderman Pettis and passed

unanimously to take Mr. Smith's recommendation and purchase the unit from

Holloway Mobile Homes in the amount of $3,750.


Mr. Ben Smith, Director of Planning & Development, reported to the

Board on a meeting with Mr. Bob Ainsworth of the Economic Development

Administration and Mr. Randy Kelly of Three Rivers in Pontotoc. The

meeting was held in response to a request for financial assistance from

the City of Oxford in connection with the Industrial Park Development.

As a result of this meeting, it seems that EDA will have funds available

to help us on the Industrial Park Project.


passed unanimously authorizing the adoption of the following resolution:

A RESOLUTION AUTHORIZING THE FILING OF AN ECONOMIC DEVELOPMENT ADMINISTRATION APPLICATION FOR INDUSTRAIL PARK DEVELOPMENT

WHEREAS the City of Oxford has no industrial park; and

WHEREAS, the governing authorities of the City of Oxford have

determined that an industrial park would be beneficial in attracting much

needed industry; and

WHEREAS, the City has indicated a willingness to purchase the land for

said industrial park with local funds and to provide the local matching share

of any grant which may become available from the Economic Development

Administration; and

WHEREAS, financial assistance from the Economic Development Adminis-

tration appears to be available within the following twelve (12) months.


OF THE CITY OF OXFORD, MISSISSIPPI:

SECTION 1: That an appropriate application be prepared for submission

to the Economic Development Administration, including all required

preliminary engineering, legal, and other related matters.

SECTION 2: That the Mayor and the Director of Planning and Develop-

ment are hereby authorized to prepare said application and to do any and

all things necessary to obtain approval of said application and grant.

SECTION 3: That the site to be developed for said industrial park

be designated as the old City sewer lagoon property; an adjoining forty

(40) acres east of said lagoon property; and an adjoining eleven (11)

acres west of said lagoon property.

SECTION 4: That a copy of this Resolution be spread upon the

minutes of the Board of Aldermen of the City of Oxford and that a copy

be sent to Mr. Bob Ainsworth of the Economic Development Administration

and to Mr. Randy Kelly of the Three Rivers Planning & Development District.

The above resolution having been considered at a public meeting of

the Mayor and Board of Aldermen of the City of Oxford, Mississippi, on

motion of Alderman Jones, seconded by Alderman Kelly and adopted


unanimously.

Approved this the 7th day of December, 1976.

/s/ John 0. Leslie JOHN O. LESLIE, MAYOR

ATTEST:

/s/ Virginia H. Chrestman VIRGINIA H. CHRESTMAN, CITY CLERK

As a result of our adopting the resolution seeking financial

assistance from the Economic Development Administration, Ben Smith,

Director of Planning & Development, requested that the line item in the

Community Development Budget for the Industrial Park Development in the

amount of $200,000 be transfered as follows:

$ 26,000 to Contingency Fund

136,000 to Water & Sewer Construction

Balance be left for Industrial Park improvements so that we might actually go ahead and secure the land for the park


and passed unanimously authorizing the transfer of funds as requested

by Mr. Smith.

The City Clerk reported that, pursuant to a resolution entitled

"A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN

OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE ADDITIONAL GENERAL OBLIGATION

BONDS OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS

($150,000) (OF $400,000 AUTHORIZED BUT NOT ISSUED) TO RAISE MONEY FOR

THE PURPOSE OF IMPROVING AND EXTENDING THE SEWERAGE SYSTEM OF SAID CITY,"

adopted by the Mayor and Board of Aldermen of the City of Oxford, Mississippi,

on the 15th day of November, 1976, she did cause the said resolution to

be published in The Oxford Eagle, a newspaper published in said City,

on the 16th, 24th and 30th days of November, 1976, as evidenced by proof

of publication on file in the office of the City Clerk, which proof the

said Clerk did then exhibit to the Mayor and Board of Aldermen.

The City Clerk further reported that no written protest of any kind

or character against the bonds described in the foresaid resolution had

been filed in the Clerk's office or with the Mayor and Board of Aldermen.

Thereupon, Alderman Haley offered and moved the adoption of the

following resolution:


A RESOLUTION FINDING AND DETERMINING THAT THE RESOLUTION ENTITLED " A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSIS-SIPPI, TO ISSUE ADDITIONAL GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (OF $400,000) AUTHORIZED BUT NOT ISSUED) TO RAISE MONEY FOR THE PURPOSE OF IMPROVING AND EXTENDING THE SEWERAGE SYSTEM OF SAID CITY," ADOPTED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, ON THE 15TH DAY OF NOVEMBER, 1976, WAS DULY PUBLISHED, AS REQUIRED BY LAW; THAT NO PETITION OF ANY KIND OR CHARACTER AGAINST THE ISSUANCE OF THE BONDS DESCRIBED IN SAID RESOLUTION HAD BEEN FILED BY QUALIFIED ELECTORS OF SAID CITY, AND DIRECTING THE SALE OF SAID BONDS.

WHEREAS, heretofore, to-wit: on the 15th day of November, 1976, the

Mayor and Board of Aldermen of the City of Oxford, Mississippi, did adopt

a certain resolution entitled "A RESOLUTION DECLARING THE INTENTION OF

THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO

ISSUE ADDITIONAL GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE AMOUNT

OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (OF $400,000 AUTHORIZED

BUT NOT ISSUED) TO RAISE MONEY FOR THE PURPOSE OF IMPROVING AND EXTENDING

THE SEWERAGE SYSTEM OF SAID CITY"; and

WHEREAS, as required by law and as directed by the said resolution, the

City Clerk did cause the said resolution to be published in The Oxford

Eagle, a newspaper published and of general circulation in the City of Oxford

and being a qualified newspaper under the provisions of Section 13-3-31,

Mississippi Code 1972 Annotated; said resolution having been published in

said newspaper on the 16th, 24th, and 30th days of November, 1976; and

WHEREAS, the said resolution, therefore, was published in the afore-

said newspaper for at least three (3) consecutive weeks prior to the 7th

day of Decmeber, 1976, the date specified in said resolution for the

issuance of said bonds; and

WHEREAS, the first of the aforesaid publications was made at least

twenty-one (21) days prior to the 7th day of December, 1976, and the last

publication was made not more than seven (7) days prior to the said

date; and

WHEREAS, proof of publication of the aforesaid resolution has been

exhibited to the said Mayor and Board of Aldermen and is now on file in

the office of the City Clerk; and

WHEREAS, at or prior to the hour of 7:30 o'clock P.M. on Tuesday,

the 7th day of December, 1976, no written protest of any kind or

character has been filed against the issuance of the bonds described

in the aforesaid resolution; and


WHEREAS, the time for the filing of any such protest or protests

has now expired; and

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford are

now authorized and empowered to issue the bonds described in the afore-

said resolution:



SECTION 1: That the aforesaid resolution adopted on the 15th day of

November, 1976, has been published for the time and in the manner required

by law, that no written protest of any kind or character has been filed

against the issuance of said bonds, and that the time for the filing

of such protest or protests has now expired.

SECTION 2: That the Mayor and Board of Aldermen are now authorized

and empowered to issue bonds of the City of Oxford, Mississippi, in the

amount of One Hundred Fifty Thousand Dollars ($150,000) to raise money

for the purpose of improving and extending the sewerage system of said

City, and that such further action as may be necessary hereafter shall

be taken to provide for the sale and issuance of said bonds.

SECTION 3: That said bonds in the principle amount of One Hundred

Fifty Thousand Dollars ($150,000) shall be sold on sealed bids to be

filed with the City Clerk at the City Hall, in the City of Oxford,

Mississippi, at or before the hour of 2:00 o'clock p.m. on Tuesday,

the 4th day of January, 1977; each bid to be accompanied by a cashier's

check, certified check, or exchange, payable to the City of Oxford,

Mississippi, issued or certified by a bank located in the State of

Mississippi, in the amount of Three Thousand Dollars ($3,000), as a

guaranty that the bidder will carry out his contract and purchase the

bonds if his bid be accepted. If the successful bidder fails to

purchase the bonds pursuant to his bid and contract, the amount of such

good faith check shall be retained by the City of Oxford and shall be

paid into the treasury of said City as liquidated damages for such

failure. The Mayor and Board of Aldermen reserve the right to reject any

or all bids submitted and, if all bids are rejected, to sell said bonds

at private sale at any time within sixty (60) days after the date

advertised for the receipt of bids, at a price not less than the

highest bid which shall have been received at such advertised sale.

SECTION 4: That bidders for said bonds be requested to designate

in their bids the price they will pay for bonds bearing interest at a

rate or rates, but not exceeding three (3) different rates, likewise

to be designated in their bids; provided, further, that all bids shall

conform to the terms relating to interest rate and otherwise, as

MINUTE BOOK No. 29, CIT OF OXFORD DEMENT, MERIDIAN 47-8314

contained in the form of Notice of Bond Sale as set forth in Section 5 of

this resolution.

SECTION 5: That, as required by Section 31-19-25, Mississippi

Code of 1972, Annotated, the City Clerk shall be and is hereby authorized

and directed to give notice of the sale of said bonds by publication at

least two times in The Oxford Eagle, a newspaper published in the City of

Oxford, Mississippi; the first publication to be made at least ten (10)

days preceding the date set for the receipt of bids and such notice

to be in substantially the following form:

NOTICE OF BOND SALE

$150,000

SEWERAGE SYSTEM BONDS (General Obligations)

CITY OF OXFORD,MISSISSIPPI

Sealed proposals will be received by the Mayor and Board of Alder-men of the City of Oxford, Mississippi, at City Hall, Oxford, Mississippi, until the hour of 2:00 o'clock p.m., on Tuesday, the 4th day of January, 1977, at which time said bids will be publicly opened for the purchase, at not less than par and accrued interest, of the above bonds of said City.

Said bonds are to bear date of March 1, 1977, are to be of the denomination of $5,000 each, and shall bear interest at a rate or rates to be determined pursuant to sale of said bonds, payable March 1, 1978, and semi-annually thereafter on September 1 and March 1 in each year. Both principal of and interest on said bonds will be payable at a place to be designated by the purchaser, subject to approval by the Mayor and Board of Aldermen, and said bonds shall mature, without option of prior payment, on March 1 in each of the years as follows:

$ 5,000 in 1978 through 1982 10,000 in 1983 through 1987 15,000 in 1988 through 1992

50

Bidders are requested to designate in their bids the price they will pay for bonds bearing interest at a rate or rates, but not more than three (3) different rates, likewise to be designated in their bids. No bond shall bear more than one (1) rate of interest; each bond shall bear interest from its date to its stated maturity at the rate of interest specified in the bid; all bonds of the same maturity shall bear the same rate of interest from date to maturity; no interest payment shall be evidenced by more than one coupon and neither canceled nor supplemental coupons shall be permitted; the lowest interest rate specified for any bond shall not be less than seventy per centum (70%) of the highest interest rate specified in any bid must be a multiple of 1/8 of 1% or 1/10 of 1%, and a zero rate of interest may not be named.

Proposals should be addressed to the Mayor and Board of Aldermen and should be plainly marked "Proposal for Bonds" and should be filed with the City Clerk on or prior to the date and hour hereinabove named. Each bid must be accompanied by a chasier's check, certified check, or exchange, payable to the City of Oxford, Mississippi, issued or certified by a bank located in the State of Mississippi, in the amount of Three Thousand Dollars ($3,000), as a guaranty that the bidder will carry out his contract and purchase the bonds if his bid be accepted. If the successful bidder fails to purchase the bonds pursuant to his bid and contract, the amount

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDI 47-931 4

of such good faith check shall be retained by the City and shall be paid into the treasury of the City.

The Mayor and Board of Aldermen reserve the right to reject any or all bids.

In the opinion of Counsel, these bonds will be general obligations of the City, payable, both as to principal and interest, from ad valorem taxes which may be levied without limit as to rate or amount, upon all taxable property within the City, and are issued to raise money for the purpose of improving and extending the sewerage system of said City.

These bonds are offered subject to the unqualified approval of the legality thereof by the law firm of Charles and Trauernicht of St. Louis, Missouri. The City will pay the legal fees and will pay for the preparation of the bonds and the cost of the validation of said bonds. Delivery ,

of the bonds will be made to the purchaser within sixty days after the date of sale, at a place to be designated by the purchaser and without cost to the purchaser.

It is anticipated that CUSIP indentification numbers will be printed on said bonds, but neither the failure to print such number on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the purchaser thereof to accept delivery of and pay for said bonds in accordance with the terms of the purchase contract. All expenses in relation to the printing of CUSIP numbers on said bonds shall be paid for by the issuer; provided, however, that the CUSIP Service Bureau charge for the assignment of said numbers shall be the responsibility of and shall be paid for by the purchaser.

By order of the Mayor and Board of Aldermen of the City of Oxford, Mississippi, this 7th day of December, 1976.

CITY CLERK

SECTION 6: That the City Clerk shall obtain from the publisher of

the aforesaid newspaper the customary publisher's affidavit proving

publication of said notice for the time and in the manner required by

law, and such proof of publication shall be filed in the Clerk's office.

SECTION 7: That at the time of the sale of said bonds or at some

appropriate time thereafter, this Mayor and Board of Aldermen shall take

such further action as may be necessary to provide for the preparation,

execution, issuance, and delivery of said bonds.

Alderman McLaurin seconded the motion to adopt the foregoing

resolution, and, the question being put to a roll call vote, the result

was as follows:








The motion having received the affirmative vote of all the members of


the Board present, being a quorum of said Board, the Mayor declared the

motion carried and the resolution adopted, this 7th day of December, 1976.

There came on for consideration the final reading of Ordinance No.

1976-14, "AN ORDINANCE ENACTING SECTION 5-13 OF THE CODE OF ORDINANCES

OF THE CITY OF OXFORD, MISSISSIPPI;" whereupon, motion was made by Alderman

Jones, seconded by Alderman Kelly and passed unanimously authorizing the

adoption of the ordinance as read.

There came on for consideration the final reading of Ordinance No.

1976-15, "AN ORDINANCE AMENDING SECTION 6-36 OF THE CODE OF ORDINANCES

OF THE CITY OF OXFORD, MISSISSIPPI"; whereupon, motion was made by

Alderman Jones, seconded by Alderman Pettis and passed unanimously

authorizing the adoption of the ordinance as read.

There came on for consideration the final reading of Ordinance

No. 1976-16, "AN ORDINANCE CREATING A DEPUTY POLICE FORCE FOR THE CITY

OF OXFORD;" whereupon, motion was made by Alderman Haley, seconded by

Alderman Pettis and passed unanimously authorizing the adoption of the

ordinance as read.

There came on for discussion the term of Clyde Huggins, Jr. on the

Board of Trustees of the Oxford-Lafayette County Hospital expiring

January 1, 1977.


Alderman Jones and passed unanimously to re-appoint Mr. Huggins to a five-

year term. Said term expiring January 1, 1982.

The proposed first reading of "AN ORDINANCE REGULATING THE USE OF

PUBLIC AND PRIVATE SEWERS AND DRAINS, PRIVATE SEWAGE DISPOSAL, THE

INSTALLATION AND CONNECTIONS OF BUILDING SEWERS, AND THE DISCHARGE OF

WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM; AND PROVIDING PENALTIES

FOR VIOLATIONS THEREOF, IN THE CITY OF OXFORD, COUNTY OF LAFAYETTE, STATE

OF MISSISSIPPI," AND "AN ORDINANCE PROHIBITING THE UNAUTHORIZED DISCHARGE

OF WASTE AND/OR MATERIALS INTO THE SANITARY SEWER SYSTEM OF THE CITY OF

OXFORD, MISSISSIPPI," AND "AN AMENDMENT TO ORDINANCE, CHAPTER 31, UTILITIES,

t50


ARTICLE II - RATES AND CHARGES, SECTION 31-24," proposed on the Agenda

were posponed until a special meeting.

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After discussion, motion was made by Alderman Pettis, seconded by

Alderman Kelly and passed unanimously to approve the November minutes and

accounts as presented by the City Clerk.

There came on for discussion the fact that Lester Young did not

accept the appointment to the Oxford Housing Authority Board of Commissioners.

Motion was made by Alderman Woodburn, seconded by Alderman Jones and passed

unanimously authorizing the appointment of Mr. Donn DeCoursey to the Board

of Commissioners of the Oxford Housing Authority. Mr. Decoursey will be

filling the unexpired term of Bennie Crouch. Said term will expire April 24,

1979.

Motion was made by Alderman Pettis, seconded by Alderman King and

passed unanimously authorizing the Mayor and Clerk to advertise for bids

for City Depository. Said bids to be opened January 4, 1976, at 2:00 p.m.

Lynn Niskio of the Unification Church in Jackson came before the

Mayor and Board of Aldermen to discuss the City's peddler ordinance.

After discussion, this matter was taken under advisement.

Mr. Ben Smith, Director of Planning and Development, reported to the

Board that the deed descriptions in the Burney Branch area had proved to be

hard to plot and that field surveys were having to be made. Because of the

excessive field work, it is Mr. Smith's recommendation that the contract

with T. W. Elliott & Associates be changed not to exceed $6,500.


Alderman Kelly and passed unanimously authorizing the change in the contract

from $3,000 to $6,500.


There came on for discussion the selection of appraisers for the

acquisition of property in the Burney Branch area. Ben Smith, Director of

Planning and Development, reported to the Board that proposals were

received from the following firms, all of which meet the minimum require-

ments for qualified appraisers:

Wortman & Mann

Jerry Bristow

Leland Speaks, Jr.

D. H. Marchbanks, Jr.

J. R. Laughlin & Sons

After discussion, motion was made by Alderman King, seconded by

Alderman Woodburn and passed unanimously that the firm of Leland Speaks, Jr.,

and D. H. Marchbanks, Jr., be accepted as the appraisers of the Burney

Branch property and that the fee be set at $75.00 per parcel and $150 per

day for court appearance in connection with the acquisition of this property.

Mr. Ben Smith, Director of Planning and Development, reported to the

Mayor and Board that an advertisement for the position of Administrative

Assistant to the Planning Director had been published in the Oxford Eagle.

As a result of this advertisement, five applications have been received.

Mr. Smith further stated that he had reviewed the applications and that of

the five applications he would like to recommend Walter Rogers for the

position of Administrative Assistant to the Planning Director, and that the

salary be set at $1,165 per month. This is a temporary position proposed

to last from 12 to 18 months.


passed unanimously authorizing the employment of Walter Rogers at a

salary of $1,165 per month. Said employment to begin when Mr. Smith

determines the need.

Motion was made by Alderman Jones, seconded by Alderman King that

the City of Oxford participate in Legislative Appreciation Day in connection

with the Oxford-Lafayette Chamber of Commerce as we have done in the

past: that being a contribution of $1,000. The vote on this motion being

as follows:

Aldermen Haley, Jones, Kelly, King, McLaurin, and Pettis

voted Yea

Alderman Woodburn voted Nay



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Mayor Leslie declared a five-minute recess at this time.

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Mr. Nicholas Anest, District Manager of Tennessee Valley Authority,

and Mr. J. E. Watson, Senior Advisor to Manager of Power, TVA, came before

the Mayor and Board of Aldermen to discuss the proposed 1976 rate change.

Mr. Anest and Mr. Watson pointed out the major changes that were of interest

to the Mayor and Board pertaining to the City of Oxford as proposed by

TVA.

After discussion, the Mayor and Board took this matter under advise-

ment for further study.



Virgi H. Chrestman, City Clerk




COUNTY OF LAFAYETTE

CITY OF OXFORD

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REGULAR MEETING 7:00 P.M. JANUARY 4, 1977

Be it remembered that the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, met in regular session at the City Hall at 7:00 p.m., Tuesday,

January 4, 1977, it being the time and place fixed by law for the holding

of said meeting when and where the following were present:



Rufus T. Jones - Alderman being absent








John R. Smith - City Engieer

Ben A. Smith - Director of Planning & Development

Robert L. "Jack" Tidwell - Supt. of Sanitation

Billy V. White - Chief of Police



MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47- 8314

Tom Landrum - Supt. of Electric Department





transacted:

Harvey Faust, Director of Parks & Recreation, came before the Mayor

and Board of Aldermen and made a quarterly report. The detailed report

is on file in the office of the City Clerk.

Mr. Faust brought to the attention of the Mayor and Board the need

for the refurbishing of the baseball field at the Oxford High School. The

school does not need the lights and therefore the School Board does not feel

obligated to replace the lighting system. The Park Commission does not

have the necessary money to repair school property, therefore, the Commission

has been seeking a lease agreement with the School Board. If such an

agreement could be reached, it might be possible to get a grant from the

Bureau of Outdoor Recreation.

Mr. Faust introduced Dick Glaze of the Urban Planning Department

of Ole Miss. Mr. Glaze presented a model of a Downtown Promenade Project

the Park Commission would like to pursue. This project would be

located at the corner of Jefferson and 9th Streets.

The Board thanked Mr. Faust and Mr. Glaze for their presentation.

Mr. James H. Sills, Executive Director of the Mississippi Firefighters

Association came before the Mayor and Board of Aldermen to discuss the

Comprehensive Care Burn Unit located in Greenville, Mississippi. This

unit is no longer large enough and revenue is needed to build a new Burn

Center. Once the center is built, money is available for operation.

Approximately One Million Dollars is needed to build the facility. The

certificate of need has been approved by the State and the whole state

is being solicited for funds to build the center. Mr. Sills stated that

he and Mr. Sandy Johnson met with Oxford firemen earlier this evening

and they are willing to assist in soliciting funds for the Burn Center.

Motion was made by Alderman McLaurin, seconded by Alderman Haley and

passed unanimously by the Aldermen present to endorse the program.

57


The City Clerk reported that Pursuant to the advertisement for bids

for City Depository, three sealed bids were received:

Bank of Oxford

Oxford Bank & Trust

First National Bank

Motion was made by Alderman King, seconded by Alderman Pettis and

passed unanimously by the Aldermen present to accept the bid of all three

banks.

The Mayor and Board of Aldermen again took up for consideration the

matter of the sale of One Hundred Fifty Thousand ($150,000) (of $400,000

Authorized but not issued) Sewerage System Bonds of the City of Oxford,

Mississippi, pursuant to a resolution adopted on the 15th day of November,

1976.

The City Clerk reported that she did cause to be published in the

Oxford Eagle, a newspaper published in the City of Oxford, Lafayette

County, Mississippi, a notice that sealed proposals for the purchase of the

aforesaid bonds would be received by the Mayor and Board of Aldermen at

the office of the City Clerk in the City Hall in said City until the hour

of two (2) o'clock p.m., Central Standard Time, on Tuesday, the 4th day of

January, 1977; that said notice was published in said newspaper on the

14th and 21st days of December, 1976; and the City Clerk presented to

the Mayor and Board of Aldermen proof of publication of said notice in

the aforesaid newspaper.

The hour of two o'clock p.m., Central Standard Time, on Tuesday, the

4th day of January, 1976, having arrived, the City Clerk reported to the

Mayor and Board of Aldermen that, pursuant to the aforesaid notice of bond

sale, there had been filed with her, at or prior to the hour of two (2)

o'clock p.m., Central Standard Time, on Tuesday, the 4th day of January,

1977, three (3) sealed proposals for the purchase of the aforesaid bonds

of the City, and the City Clerk then and there presented said sealed

proposals to the Mayor and Board of Aldermen.

Thereupon, it was ordered by the Mayor that the City Clerk proceed

to open the said sealed proposals and to read the same aloud in the

presence and hearing of the Mayor and Board of Aldermen and of the

bidders and other persons assembled. The City Clerk thereupon proceeded

to open and read the aforesaid bids which are sumarized as follows:

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47- 8314

NAME OF BIDDER AMOUNT OF BID AVERAGE INTEREST RATE

A. Duncan Williams, Inc. $150,000 4.7458%

Deposit Guaranty National Bank 150,000 4.8901%

UMIC, Inc. 150,000 5.259827%

Following the reading of the bids the Mayor and Board of Aldermen

proceeded to consider them for the purpose of determining which was the

best and most advantageous bid submitted.

After a full consideration of the bids, Alderman McLaurin offered


A RESOLUTION DIRECTING THE SALE AND AWARD OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (OF $400,000 AUTHORIZED BUT NOT ISSUED) SEWERAGE SYSTEM BONDS OF THE CITY OF OXFORD, MISSISSIPPI, DATED MARCH 1, 1977


Mississippi, on the 15th day of November, 1976, did adopt a resolution

directing that One Hundred Fifty Thousand Dollars ($150,000) (of $400,000

authorized but not issued) Sewerage System Bonds of said City be offered

for sale on sealed bids to be received until the hour of two o'clock p.m.,

Central Standard Time, on Tuesday, the 4th day of January, 1977; and

WHEREAS, notice of the sale of said bonds was published in the

Oxford Eagle, a newspaper published and of general circulation in the

City of Oxford, Lafayette County, Mississippi; said notice having been

published insaid newspaper at least ten (10) days preceding the 4th

day of January, 1977, as shown by proof of publication of said notice

on file in the office of the City Clerk; and

WHEREAS, the Mayor and Board of Aldermen did meet at the office of

the City Clerk in the City Hall in the City of Oxford, Mississippi, at

seven o'clock p.m., Central Standard Time, on Tuesday, the 4th day of

January, 1977; and

WHEREAS, at said time and place three (3) sealed proposals for the

purchase of the aforesaid bonds were received, examined, and considered

by the Mayor and Board of Aldermen; and

WHEREAS, the Mayor and Board of Aldermen find and determine that the

highest and best bid made for said bonds was made by A. Duncan Williams,

Inc., and further find that said offer was accompanied by a bank money

order of First National Bank of Oxford payable to the City of Oxford,

Mississippi, in the amount of Three Thousand Dollars ($3,000), issued

or certified by a bank located in the State of Mississippi, as a guarantee

that said bidders would carry out their contract and purchase the

bonds if their bid be accepted:

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47 -8314

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF

THE CITY OF OXFORD, MISSISSIPPI AS FOLLOWS:

SECTION 1: That the One Hundred Fifty Thousand Dollars ($150,000)

(of $400,000 authorized but not issued) Sewerage System Bonds of the

City of Oxford, Mississippi, bearing date of March 1, 1977, shall be

and the said bonds are hereby awarded and sold to A. Duncan Williams,

Inc., in accordance with the offer this day submitted to the Mayor and

Board of Aldermen, in words and figures as follows, to-wit:

January 4, 1977

TO: MAYOR AND BOARD OF ALDERMEN CITY OF OXFORD, MISSISSIPPI

Gentlemen:

With reference to your request for sealed bids on

Amount: $150,000 Issue: Oxford, Mississippi, General Obligation Sewerage System Bonds

Dated 1/4/77

We are pleased to bid you Par for $150,000 bearing interest at the following rates:

4.50% for those maturing 1978-1985 4.75% for those maturing 1986-1990 4.90% for those maturing 1991-1992

This bid is made subject to the terms of the Notice of Sale.

We herewith hand you our check for $3,000.00 numbered 99338 as evidence of our good faith in complying with the terms and conditions of this bid, and is to be held by you uncashed until the legality of same has been approved by recognized bond attorneys, and to be forfeited as full liquidated damages should we fail or refuse to take up said bonds as above provided. Said check is to be immediately returned to us if this bid is not accepted.

We compute the interest cost on this bid as follows:

GROSS INTEREST COST LESS: PREMIUM PLUS: DISCOUNT NET INTEREST COST AVERAGE ANNUAL NET

INTEREST COST

$68,815.00 -0- -0-

68,815.00

4.7458

Respectfully submitted. A. DUNCAN WILLIAMS, INC.

by Nancy Bradford

SECTION 2: That the Mayor and the City Clerk be and they are hereby

authorized and directed to endorse upon the aforesaid offer a suitable

notation in evidence of the acceptance thereof for and on behalf of the

City of Oxford.


DEMENT, MERIDIAN 47.8314

SECTION 3: That the good faith checks filed by all unsuccessful

bidders forthwith be returned to them upon their respective receipts

therefor, and that the good faith check filed by the successful bidders

be retained by the City as a guarantee that the bidders will carry

out their contract and purchase the bonds. If the successful bidders should

fail to purchase_the bonds pursuant to their bid and contract, the

amount of such good faith check shall be retained by the City of Oxford

as liquidated damages for such failure.

SECTION 4: That the Mayor and Board of Aldermen, by proper ordinance

or resolution, hereafter shall provide for the preparation, execution,

and delivery of the aforesaid bonds in accordance with the terms of the

contract for the sale thereof.

Alderman Kelly seconded the motion to adopt the foregoing resolution

and, the question being put to a roll call vote, the result was as

follows:









present, being a quorum of said Board, the Mayor declared the motion

carried and the resolution adopted, this the 4th day of January, 1977.

The Mayor and Board of Aldermen took up the matter of the issuance

of One Hundred Fifty Thousand Dollars ($150,000) (of $400,000 authorized

but not issued) Sewerage System Bonds of the City of Oxford, Mississippi,

contracted to be sold on the 4th day of January, 1977. After a discussion

of the subject, Alderman McLaurin offered and moved the adoption of the


A RESOLUTION AUTHORIZING AND DIRECTING THE ISSUANCE OF SEWERAGE SYSTEM BONDS OF THE CITY OF OXFORD, MISSISSIPPI, IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) (OF $400,000 AUTHORIZED BUT NOT ISSUED) FOR THE PURPOSE OF IMPROVING AND EXTENDING THE SEWERAGE SYSTEM OF SAID CITY; SETTING OUT THE FORM OF SAID BONDS AND THE INTEREST COUPONS TO BE ATTACHED THERETO; DETERMINING THE RATES OF INTEREST, MATURITIES, AND PLACE OF PAYMENT THEREOF, AND MAKING PROVISION FOR THE LEVY OF A TAX SUFFICIENT TO PAY SAID BONDS AND THE INTEREST THEREON AS THE SAME MATURES AND ACCRUES.

WHEREAS, heretofore, to-wit: on the 15th day of November, 1976, the

• • • • • • •

∎A •

DEMENT. MERIDIAN 47.8314 1


a certain resolution declaring the intention of the Mayor and Board of

Aldermen of said City to issue general obligation bonds of the said City

in the amount of One Hundred Fifty Thousand Dollars ($150,000) (of

$400,000 authorized but not issued) to raise money for the purpose of

improving and extending the sewerage system of said City; and

WHEREAS, said resolution delcared that it was the intention of the

said Mayor and Board of Aldermen to issue the aforesaid bonds on the 7th

day of December, 1976, at 7:30 o'clock p.m.; and

WHEREAS, under the provisions of said resolution and as requred by

Section 21-33-301, et seq., Mississippi Code 1972 Annotated, the said

resolution was published at length on the 16th, 24th, and 30th days of

November, 1976, in the Oxford Eagle, a newspaper published in the City

of Oxford, Mississippi, and being a qualified newspaper under the provisions

of Section 13-3-301, Mississippi Code 1972 Annotated; and

WHEREAS, on the 7th day of December, 1976, at 7:30 o'clock p.m., the

said Mayor and Board of Aldermen did meet for the purpose of receiving

protests against the issuance of said bonds for the aforesaid purpose; and

WHEREAS, on the 7th day of December, 1976, at or prior to 7:30 p.m.

o'clock p.m., no sufficient petition of any kind or character was filed by

qualified electors of said City requesting that an election be called and

held on the question of the issuance of said bonds; and

WHEREAS, under the provisions of the aforesaid Section 21-33-301, et

seq., Mississippi Code 1972 Annotated, the bonds aforesaid may now be

issued by the City of Oxford without submitting said proposition to an

election; and

WHEREAS, the assessed valuation of taxable property within the City of

Oxford, Mississippi, as ascertained by the last completed assessment, is

Twenty-four Million, Six Hundred Thousand, One Hundred Fifty Dollars

($24,600,150); and

WHEREAS, the said City of Oxford now has outstanding general

obligation bonded indebtedness, exclusive of special street improvement

bonds, in the amount of One Million, Eighty-nine Thousand Dollars ($1,089,000);

and

WHEREAS, the amount of bonds hereinafter directed to be issued, when

added to the aforesaid indebtedness, will not exceed any constitutional

or statutory limit; and

WHEREAS, it is now found and determined to be necessary and advisable

at this time to provide for the immediate issuance of bonds in the

principal amount of One Hundred Fifty Thousand Dollars ($150,000) (of

$400,000 authorized but not issued); and


WHEREAS, pursuant to publication of the notice of the sale of said

bonds in the amount of One Hundred Fifty Thousand Dollars ($150,000), the

said bonds were sold to the highest bidder therefor on the 4th day of

January, 1977; and

WHEREAS, it is now found to be necessary and advisable that

provision be made to direct the preparation, execution, and delivery

of said bonds:


THE CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS:

SECTION 1: That there are hereby authorized and ordered to be

prepared and issued Sewerage System Bonds of the City of Oxford, Mississippi,

in the principal amount of One Hundred Fifty Thousand Dollars ($150,000)

(of $400,000 authorized but not issued) to raise money for the purpose

of improving and extending the sewerage system of said City. Said bonds

shall be of the denomination of Five Thousand Dollars ($5,000) each; shall

be numbered from One (1) to Thirty (30), inclusive; shall bear date of

March 1, 1977; and shall bear interest from the date thereof at the

rates per annum hereinafter set forth, payable March 1, 1978, and semi-

annually thereafter on September 1 and March 1 in each year until the

principal of said bonds, respectively, shall have been paid. Interest

accruing on said bonds on and prior to the respective maturity dates

thereof shall be evidenced by appropriate interest coupons to be attached

to each of said bonds. Both principal of and interest on said bonds shall

be payable in lawful money of the United States of America at the First

National Bank of Clarksdale, in the City of Clarksdale, State of

Mississippi. The said bonds shall be executed by the signature of the Mayor

of said City, attested by the City Clerk, with the seal of the City

impressed upon each bond, and the interest coupons to be attached to said

bonds shall be executed by the facsimile signatures of said officials. Said

bonds shall mature, without option of prior payment, in the amounts and at

the times hereinafter set out and shall bear interest as follows: MATURITY

BOND NUMBERS RATE OF INTEREST AMOUNT (MARCH 1)

G 3

1 2 3 4 5 6 and 7 8 and 9 10 and 11 12 and 13 14 and 15 16 to 18, incl. 19 to 21, ur

22 to 24, n

25 to 27, " 28 to 30, "

4-1/2% $ 5,000 1978

4-1/2% 5,000 1979

4-1/2% 5,000 1980

4-1/2% 5,000 1981

4-1/2% 5,000 1982

4-1/2% 10,000 1983

4-1/2% 10,000 1984

4-1/2% 10,000 1985

4-3/4% 10,000 1986

4-3/4% 10,000 1987

4-3/4% 15,000 1988

4-3/4% 15,000 1989

4-3/4% 15,000 1990

4.90% 15,000 1991

4.90% 15,000 1992


SECTION 2: That the said bonds and the interest coupons evidencing the

interest to accrue thereon shall be in substantially the following form,

to-wit:



COUNTY OF LAFAYETTE

CITY OF OXFORD

SEWERAGE SYSTEM BOND

NO. $5,000

The City of Oxford, in the County of Lafayette, State of Mississippi,

acknowledges itself indebted and, for value received, hereby promises to

pay to bearer the sum of

FIVE THOUSAND DOLLARS

($5,000) on the first day of March, 19 , with interest thereon from the

date hereof at the rate of per centum ( %) per annum,

payable March 1, 1978, and semi-annually thereafter on September 1 and

March 1 in each year until payment of the said principal sum. Interest

accruing on this bond on and prior to the maturity date hereof shall be

payable upon presentation and surrender of the annexed interest coupons

as they severally become due.

Both principal of and interest on this bond are payable in lawful

money of the United States of America at the First Naitonal Bank of

Clarksdale, in the City of Clarksdale, State of Mississippi, and for the

prompt payment of this bond and the interest hereon as the same matures

and accrues, the full faith, credit, and resources of the City of Oxford,

Mississippi, are hereby irrevocably pledged.

This bond is one of a series of thirty (30) bonds of like date, tenor,

and effect, except as to number, rate of interest, and date of maturity,

numbered from One (1) to Thirty (30), inclusive, aggregating the sum of

One Hundred Fifty Thousand Dollars ($150,000) (of $400,000 authorized but

not issued), issued by the City of Oxford, Mississippi, to raise money

for the purpose of improving and extending the sewerage system of said

City, under the authority of and in full compliance with the Constitution

and Laws of the State of Mississippi, including Section 21-33-301, et seq.,

Mississippi Code 1972 Annotated, and by the further authority of resolutions

duly adopted and proceedings regularly had by the Mayor and Board of

Aldermen of said City.

It is hereby certified, recited, and represented that all acts,

conditions, and things required to be done, precedent to and in the issuance

of this bond, in order to make the same a legal and binding obligation


of said City, have happened and have been done and performed in regular

and due form, time, and manner, as required by law; that a direct annual

tax upon all of the taxable property in said City will be levied for the

payment of the principal of and the interest on this bond; and that

the total indebtedness of said City, including this bond and the issue

of which it is one, does not exceed any statutory or constitutional

limit.

IN TESTIMONY WHEREOF, the City of Oxford, in the County of Lafayette,

State of Mississippi, has executed this bond by causing it to be signed

by the Mayor of said City, attested by the City Clerk, under the seal

of the City, and has caused the annexed interest coupons to be executed

by the facsimile signatures of the said officials, and this bond to be

dated the first day of March, 1977.

CITY OF OXFORD, MISSISSIPPI

BY Mayor

ATTEST:

CITY CLERK

(FORM OF INTEREST COUPONS)

NO. March

On the first day of September, 19 , the City of Oxford, in the

County of Lafayette, State of Mississippi, promises to pay to bearer the

amount shown on this coupon in lawful money of the United States of

America at the First National Bank of Clarksdale, in the City of Clarksdale,

State of Mississippi, being interest due that date on its Sewerage

System Bond dated March 1, 1977, and numbered


BY Mayor

ATTEST:

City Clerk

Interest coupons attached to said bonds shall be payable in the

following amounts: COUPONS DUE SUBSEQUENT SEMI-

BOND NUMBERS MARCH 1, 1978 ANNUAL COUPONS

1 to 11, incl. $225.00 $112.50 12 to 24, " 237.50 118.75 25 to 30, " 245.00 122.50

SECTION 3: That when the said bonds shall have been executed as

hereinbefore directed, they shall be registered by the City Clerk in a

book kept for that purpose in her office, as required by law, and said

City Clerk shall endorse upon the reverse of each of said bonds a


registration and validation certificate in substantially the following

form, to-wit:

REGISTRATION AND VALIDATION CERTIFICATE

STATE OF MISSISSIPPI) COUNTY OF LAFAYETTE ) ss. CITY OF OXFORD

I, the undersigned, City Clerk within and for the City of Oxford, in

the County of Lafayette, State of Mississippi, do hereby certify that the

within bond has been registered by me in a book kept for that purpose in

my office, as required by law.

I do further certify that the within bond has been validated and

confirmed by decree of the Chancery Court of Lafayette County, Mississippi,

rendered on the day of , 1977.

CITY CLERK

SECTION 4: That, in order to provide for the payment of the aforesaid

bonds and the interest thereon, there shall be and there is hereby directed

to be levied and collected, at the same time and in the same manner as other

taxes of said City are levied and collected, a direct, continuing annual

tax upon all taxable property within the boundaries of said City, sufficient

in amount to provide for the payment of the principal of said bonds and

the interest thereon, as the same matures and accrues. It shall be the

duty of the tax-levying and collecting authorities of said City, in each

year while any of the bonds issued hereunder shall remain outstanding

and unpaid, without any further direction or authority, to levy and

collect the taxes herein provided for, and the rate of taxation to be

levied in each year shall be sufficient, after making allowance for

delinquencies in the payment of taxes and the cost of collection, to

provide the sums required in each year for the payment of said interest and

principal. Should there be a failure in any year to comply with the

requirements of this section, such failure shall not impair the rights of

the holders of any of said bonds in any subsequent year to have adequate

taxes levied and collected to meet the obligations of the bonds herein

authorized to be issued, both as to principal and interest.

SECTION 5: That the proceedings had incident to the issuance of the

bonds herein authorized shall be submitted to validation under the

provisions of Section 31-13-1, et seq., Mississippi Code 1972 Annotated,

and to that end the City Clerk shall be and is hereby authorized and


instructed to make up and certify to the State's Bond Attorney a full and

complete transcript of proceedings and other documents in relation to the

authorization and issuance of said bonds.

SECTION 6. That the contract for the sale of said bonds as hereto-

fore made and entered into on the 4th day of January, 1977, shall be and

the same is hereby ratified, approved, and confirmed.

SECTION 7: That the proceeds received upon sale and delivery of the

bonds herein authorized to be issued, immediately upon receipt thereof,

shall be set aside in a separate fund for the purpose of improving and

extending the sewerage system of the City of Oxford. The accrued interest

received upon sale and delivery of the aforesaid bonds forthwith shall

be deposited in and credited to a Fund heretofore created and designated

the "Sewerage System Bond Fund" into which the proceeds of the taxes

levied under Section 4 of this resolution shall be deposited.

SECTION 8: That all resolutions, or any part thereof, which may in

any manner conflict with the provisions of this resolution, shall be and

the same are hereby repealed and rescinded insofar as they may so conflict.

SECTION 9: That (1) the said bonds having been contracted to be

sold on the 4th day of January, 1977, subject to delivery thereof to the

purchasers as promptly as possible, and (2) the preparation of said bonds

for delivery to the purchasers being now immediately necessary, this

resolution shall become effective immediately upon the adoption

thereof.

Alderman Kelly seconded the motion to adopt the foregoing resolution,

and, the question being put to a roll call vote, the result was as

follows:









present, being a quorum of said Board, the Mayor declared the motion carried

and the resolution adopted, this 4th day of January, 1977.


On January 2, 1977, the Tennessee Valley Authority by addendum

amended the Power Contract between the City of Oxford and TVA.

Under the outdoor Lighting-Rate Schedule, charges for outdoor lighting

for individual customers may vary within the limits set out in the

contract amendment.

The Electric Department made a study to determine the base monthly

charge that would recover all average costs involved as the cost pertain

to the operation and maintenance of the various size outdoor lights. From

this study, it was determined that the following base monthly charge would

be $4.00 for 175 watt mercury vapor lights; $6.00 for 400 watt mercury

vapor lights; and $10.00 for 1,000 watt mercury vapor lights.

After a discussion of this matter, motion was made by Alderman

Woodburn, seconded by Alderman Haley and passed unanimously by the Aldermen

present that effective January 2, 1977, the above respective charges

would be made and stay in effect until any further change becomes necessary.

There came on for consideration an application filed by W. B. and

Mildred Folsom to rezone the following described property from R-B, Two

Family Residential to R-C, Multi-Family Residential.

Starting at the centerline intersections of University Avenue and South 16th Street and run along the center-line of University Avenue South, 80° 05' East, 1,515.2 feet to a point; thence South, 9 ° 55' West, 60.0 feet to a point; thence North, 80° 05 West, 20.0 feet to an iron rod and the point of beginning of this description; run thence along West right-of-way of Street, South, 9 ° 55' West, 258.2 feet to a point; thence North 80 ° 05' West, 5.0 feet to an iron rod; thence South, 1° 36' West, 997.8 feet to an iron rod; thence South, 54° 47' West, 432.1 feet to a point in centerline of Burney Branch; thence along Branch, North, 7 ° 37' East, 267.4 feet to a point; thence along Branch, North, 6 ° 35' East, 101.55 feet; thence along Branch, North, 12 ° 35' West, 67.8 feet; thence along Branch, North 12 ° 57' East, 51.7 feet; thence along Branch; North 12 ° 37' West, 85.9 feet; thence along Branch, North 23 ° 36' East, 90.5 feet; thence along Branch North, 60° 05' East, 47.27 feet; thence along Branch, North, 3° 26' West, 165.9 feet; thence along Branch, North, 52° 47' East, 117.7 feet; thence along Branch North, 9° 24' West, 110.33 feet; thence along Branch North, 33° 10' East, 128.9 feet; thence along Branch, North, 17° 20' East, 399.7 feet to a point on South right-of-way of University Avenue; thence along South right-of-way of University Avenue, South 80 ° 05' East, 69.4 feet to the point of beginning.


Containing 7.17 acres, more or less, in Section 28, Town-ship 8 South, Range 3 West, Lafayette County, Mississippi.

The Mayor and Board here adjudicate that this proposed amendment to

the Zoning Ordinance has been examined by the Planning Commission and

that the Planning Commission has recommended that the foregoing property

be rezoned as proposed and finds that this proposed amendment to the

zoning map meets all of the requirements set out in Section 700 of the


Zoning Ordinance. The Mayor and Board, therefore, directed that the

necessary notices required under Section 700 be given by the Administrative

Official (Planning Coordinator).

There came on for consideration an application filed by Wilbur Lee

Todd to rezone the following described property from R-C, Residential

to C-B, Central Business:

A part of Lot No. 11, according to the official map of the City of Oxford, Mississippi, in Section 21, Township 8 South, Range 3 West, of Lafayette County, Mississippi, described as beginning at the SW corner of said Lot No. 11, which is at the intersection of the North line of Jackson Avenue with that of the East line of North 14th Street, and run thence East along the South line of said Lot No. 11 a distance of 79'; thence North at a right angle a distance of 94'; thence West at another right angle a distance of 79' to the West line of said Lot No. 11; and thence South along the West line of said Lot No. 11 a distance of 94' to the point of beginning.

Beginning at the southeast corner of said Lot No. 11 and run thence North along the East line of said lot for 132' to the Northeast corner of said Lot No. 11, and continue north in the same direction for 15' to the fence which separates this property from that of A. H. Avent; thence West along said fence for 33' to the northeast corner of the property of Mrs. J. N. Link; thence south for33' along Mrs. Link's line; thence west for 20' along Mrs. Link's line; thence south parallel with the east line of said lot for 114' to the south line of said lot; thence east along the south line of said lot for 53' to the point of beginning.

Beginning on the South line of said Lot 12 to a point 10' east of the southwest corner of said lot, run thence North parallel with the West line of said lot a distance of 162 feet; thence run East parallel with the south line of said lot for a distance of 90'; thence South parallel with the west line of said lot for a distance of 162' to the south line of said Lot No. 12; thence run west along the south line of said lot a distance of 90' to the point of beginning.

The Mayor and Board of Aldermen here adjudicate that this proposed

amendment to the zoning ordinance has been examined by the Planning

Commission and that the Planning Commission has recommended that the

foregoing property be rezoned as proposed and finds that this proposed

amendment to the zoning map meets all of the requirements set out in

Section 700 of the Zoning Ordinance. The Mayor and Board, therefore,

directed that the necessary notices required under Section 700 be given

by the Administrative Official (Planning Coordinator).

There came on for consideration a request by the Planning Commission

to rezone the following described property from R-C, Residential to

C-B, Central Business:

All the property on the south side of Jefferson Avenue between North Lamar and North 9th Street.

The Mayor and Board here adjudicate that this proposed amendment


to the zoning ordinance has been examined by the Planning Commission and

that the Planning Commission has recommended that the foregoing property

be rezoned as proposed and finds that this proposed amendment to the

zoning map meets all of the requirements set out in Section 700 of the

Zoning Ordinance. The Mayor and Board, therefore, directed that the

necessary notices required under Section 700 be given by the Administrative

Official (Planning Coordinator).

There came on for consideration a request by the Planning Commission

to rezone the following described property from R-B, Residential to G-C,

General Commercial:

All the property on the south side of University Avenue East between south 18th Street and McLarty Road that was changed by mistake when the Zoning Map was updated August 31, 1971. This property was zoned S-C, Shopping Center and was to R-B, Residential.

The Mayor and Board of Aldermen here adjudicate that this proposed

amendment to the zoning ordinance has been examined by the Planning

Commission and that the Planning Commission has recommended that the

foregoing property be rezoned as proposed and finds that this proposed

amendment to the zoning map meets all of the requirements set out in

Section 700 of the Zoning Ordinance. The Mayor and Board, therefore,

directed that the necessary notices required under Section 700 be

given by the Administrative Official (Planning Coordinator).

Upon the recommendation of Jack Tidwell, motion was made by Alderman

Haley, seconded by Alderman Pettis and passed unanimously by the Aldermen

present authorizing the employment of James Pegues in the Sanitation

Department effective January 10, 1977, at a salary of $2.50 per hour.

There came on for discussion the dump north of town on Highway No. 7.

Mayor Leslie requested that he be allowed to work with the City

Attorney to take the necessary legal steps to close the dump.

Motion was made by Alderman McLaurin, seconded by Alderman Woodburn

and passed unanimously by the Aldermen present authorizing the Mayor and

the City Attorney to proceed to close the dump.


Motion was made by Alderman McLaurin, seconded by Alderman Kelly and

passed unanimously by the Aldermen present authorizing the advertisement

for bids for fencing and lighting material to renovate the Avent Park

Ballfield. Said bids to be opened at 2:00 p.m. the 1st day of February,

1977.

Ben Smith, Director of Planning and Development, presented the

property acquisition map and redevelopment plan for the Burney Branch

Project.

Motion was made by Alderman Woodburn, seconded by Alderman McLaurin

and passed unanimously by the Aldermen present approving the map and

plans as presented.

Ben Smith, Director of Planning & Development, advised the Mayor and

Board that he has started work on the 1977-78 Community Development

Program Budget. He requested each member to advise him if they had a

project to be considered for Community Development.

Tommy Elliott reported that plans and specifications for the Tennis

Courts are 95 percent complete. He hopes to have them finished for the

regular meeting in February, 1977.

There came on for discussion the $8,651 Antirecession Fiscal Assistance

money received by the City of Oxford.


and passed unanimously by the Aldermen present authorizing the use of the

money to support Eastview Homes Daycare Center provided it can be legally

used for this purpose.

Mayor Leslie announced that the Mississippi Municipal Association

Mid-Winter Legislative Training Conference is going to be held in

Jackson January 25-26, 1977.

■


Mr. Ken Welch, Assessor, recommended the following changes to the

1976 Tax Roll:

PARCEL No.

NAME

TOTAL ASSESSED DESCRIPTION VALUE

FROM:

TO:

J-496

N/C

Adams, May Wyc C. Et Vir

N/C

W FR LOT 601 (103 x 83 x 100 x 71)

W FR LOT 601 (71 x 100 x 81 x 130)

5640

2400

FROM: G-1055 Elliott Lumber LOT 16 FreedMan 5660 Company

TO: N/C N/C N/C 540

New Parcel TO: G-287A Oxford Housing BLK 8 PAR 3

Authority PT LOT 88 XMPT

FROM: G-287 Oxford Housing BLK 8 PAR 3 Authority NW COR LOT 88 XMPT

TO: N/C Gooden, Hazeltine N/C 1200

FROM: 21-23 Shepard, Nolan W FR LOT 36 Etux COLLEGE HILL HTS 11710

TO: N/C N/C N/C 10450

Motion was made by Alderman Haley, seconded by Alderman Kelly and

passed unanimously by the Aldermen present to correct the assessments

as presented and that a legal description of the property that Jack

Thompson requested be deannexed last year be given to the City Attorney

so that he may proceed with deannexation.

City Attorney Gafford reported to the Mayor and Board that it is his

opinion in the request of James Davis that the City must allow him to

connect to the City sewer line, but that the City cannot maintain said

lines. The City does not maintain sewer lines within the boundaries

of private property.


and passed unanimously by the Aldermen present to accept the opinion and

that Mr. Davis be allowed to connect to the City sewer line.



and passed unanimously by the Aldermen present to approve the December

minutes and accounts as presented.


and passed unanimously by the Aldermen present to accept the first reading

of the following Ordinances:

"AN ORDINANCE REGULATING THE USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, PRIVATE SEWAGE DISPOSAL, THE INSTALLATION AND CONNECTIONS OF BUILDING SEWERS, AND THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM; AND PROVIDING PENALTIES FOR VIOLATIONS THEREOF, IN THE CITY OF OXFORD, COUNTY OF LAFAYETTE, STATE OF MISSISSIPPI."

"AN ORDINANCE PROHIBITING THE UNAUTHORIZED DISCHARGE OF WASTE AND/OR MATERIALS INTO THE SANITARY SEWER SYSTEM OF THE CITY OF OXFORD, MISSISSIPPI."

"AMENDMENT TO ORDINANCE, CHAPTER 31, UTILITIES ARTICLE II--RATES AND CHARGES, SECTION 31-24."

Roy White, Fire Chief, made a report on the operation of the Fire

Department during the year 1976.

Robert Foster, Civil Defense Director, reported that the cable

Warning System will be out of service until the end of the month.

There came on for discussion the litigation filed by Mr. Singley

against the Oxford Housing Authority.


and passed unanimously by the Aldermen present authorizing the City

Attorney (Freeland & Gafford) to follow up on this matter and to do

whatever is necessary in the best interest of the City of Oxford.


that this Board do now adjourn Sine-Die.

VIR PNIA H. CHRESTMAN CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * * * * * * * *

* * * * * * * * *

* * * * * * * *

* * * * * * *

* * * * * *

* * * * *

* * * *

REGULAR MEETING

* * *

* *

*

7:00 P.M. FEBRUARY 1, 1977



February 1, 1977, it being the time and place fixed by law for the holding










* * * *









Robert L. Tidwell - Superintendent of Sanitation




Ken Welch - ,City Assessor



transacted:

Mayor Leslie called on Alderman Woodburn who recognized Mrs. Betty M.

Fulwood, Instructor in Home Economics, and her class from the University

of Mississippi.

Upon the request of Mayor Leslie, motion was made by Alderman Woodburn,

seconded by Alderman McLaurin and passed unanimously authorizing City Engineer

John Smith to work with Gene House of the Mississippi State Highway

Department to install two casings under the highway in the vicinity of

the "Ole Miss Volkswagen building" for future use in carrying water west

of town.

Willie Deyampart came before the Mayor and Board concerning parking

at C. B. Webb Apartments. According to Mr. Deyampart there is not sufficient

parking spaces in the parking lot. He requested that parking be allowed on

one side of the street in the project.

After discussion, Mayor Leslie requested Chief of Police Billy White

to check out this matter and report back to the Board.

Mayor Leslie advised the Board that the Attorney General approved

Oxford's redistricting and reregistration.


passed unanimously authorizing the employment of personnel to assist

with the reregistration and that registration be open on Saturday.

Dr. Henry Pace came before the Mayor and Board of Aldermen requesting

that the Board investigate annexation of certain areas adjacent to the

city limits of Oxford.

After discussion, Mayor Leslie appointed the following committee to

study the request and make a recommendation to the Board:

John Smith Tom Landrum

Ben Smith John Leslie

*


Upon the request of Tom Landrum, Superintendent of Electric Dept.,

motion was made by Alderman Woodburn, seconded by Alderman King and passed

unanimously authorizing the advertisement for bids for two (2) pick-up

trucks with and without trade in. Bids to be opened the 1st day of March,

1977.

There came on for final reading Ordinance No. 1977-1, "ORDINANCES

REGULATING THE USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, PRIVATE SEWAGE

DISPOSAL, THE INSTALLATION AND CONNECTIONS OF BUILDING SEWERS, AND THE

DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM (S); AND

PROVIDING PENALTIES FOR VIOLATIONS THEREOF, IN THE CITY OF OXFORD, COUNTY

OF LAFAYETTE, STATE OF MISSISSIPPI"; whereupon, motion was made by Alderman

McLaurin, seconded by Alderman Pettis and passed unanimously to adopt the

ordinance.

Motion was made by Alderman Woodburn, seconded by Alderman Haley and

passed unanimously to approve the January accounts and the January minutes,

except that portion of the minutes as recorded on Page 72 of Minute

Book 29, relative to the request of James Davis, as presented.

There came on for final reading Ordinance No. 1977-2, "AN ORDINANCE

ENACTING SECTION 36-112 OF THE CODE OF ORDINANCES OF THE CITY OF OXFORD,

MISSISSIPPI"; whereupon, motion was made by Alderman McLaurin, seconded

by Alderman Jones and passed unanimously to adopt the ordinance as

read.

There came on for final reading Ordinance No. 1977-3, " AN ORDINANCE

AMENDING SECTION 31-24 OF THE CODE OF ORDINANCES OF THE CITY OF OXFORD,

MISSISSIPPI"; whereupon, motion was made by Alderman Woodburn, seconded

by Alderman King and passed unanimously to adopt the ordinance as read.

Upon the request of Chief of Police Billy White, motion was made by

Alderman Pettis, seconded by Alderman McLaurin and passed unanimously

authorizing the advertisement of bids for a police car. Said bids to be

opened at 2:00 p.m. on the 15th day of February, 1977.


Motion was made by Alderman Woodburn, seconded by Alderman Kelly and

passed unanimously authorizing the advertisement for bids for a 1/3 yard

concrete mixer for the Sewer Department. Said bids to be opened the 1st

day of March, 1977.

Motion was made by Alderman McLaurin, seconded by Alderman Kelly and

passed unanimously authorizing for sale the old Water Plant truck. Said

bids for sale to be opened onthe 1st day of March, 1977.

There came on for final hearing the request for re-zoning by W. B. and

Mildred Folsom that property located on McLarty Road from R-B, Residential

to R-C, Residential.

Tom Newberry, Planning Coordinator, advised that all notices had been

posted.

After disucssion, motion was made by Alderman Haley, seconded by

Alderman Pettis and passed unanimously to refer this request back to the

Planning Commission for futher study.

There came on for final hearing the request of Wilbur Lee Todd to

rezone property on Jackson Avenue and North 14 Street from R-C, Multi-

Family Residential to C-B, Central Business.

Tom Newberry, Planning Coordinator, advised the Board that all notices

had been posted and that a petition had been filed against the rezoning.

Attorney Russell Blair addressed the Board and offered objections for

his client to the rezoning. Mr. Michael Bridge spoke against the rezoning.

Mr. Todd was present and thanked the Board for all that they have

done for the citizens of Oxford and stated that he only wanted to make

the property available for development as commercial. He felt that it was

a natural extension for downtown development.

City Attorney Gafford advised the Board that if 20 percent of the

property owners object to the rezoning the Board would have to vote 2/3

for the rezoning. Sixty-seven percent of the property owners have opposed

the rezoning if you do not consider property owned by the City and 58 percent

objected if you consider the City property.

After much discussion, Alderman McLaurin made the motion to accept

the recommendation of the Planning Commission to rezone the property and to

adopt Ordinance No. 1977-4, "AN ORDINANCE AMENDING THE OFFICIAL ZONING

ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI, 1971, SO THAT CERTAIN

MINUTE BOOK No. 29. CITY OF OXFORD DEMENT. MERIDIAN 47-8314

PROPERTY IS REZONED FROM R-C, MULTI-FAMILY RESIDENTIAL TO C-B, CENTRAL

BUSINESS." Motion was seconded by Alderman Jones and upon roll call, the

vote was as follows:








The Mayor declared the motion carried and the ordinance adopted.

There came on for final hearing the rezoning of property on 9th and

Jefferson Streets from R-C, Residential to C-B, Central Business. Tom

Newberry, Planning Coordinator, advised the Board that notices were posted.

Mr. Newberry stated that this property was zoned C-B in 1966 and that

when the new zoning map was updated in August, 1971, it was changed to

Residential by the R & D Center in error.

Mr. Michael Bridge spoke against the rezoning and Ben Smith stated that

he would have to concur in what Mr. Bridge said.

Motion was made by Alderman Jones, seconded by Alderman Haley to

accept the recommendation of the Planning Commission to rezone the property; 1

whereupon, the vote was as follows:






Alderman McLaurin voted Nay


Mayor Leslie stated that he vetoed the measure and would state his

reasons in writing later.

There came on for final hearing the rezoning of property on University

Avenue, east, between South 18th Street and McLarty Road from R-B, two

family residential to G-C, General Commerical. Tom Newberry, Planning

Coordinator, stated that the notices had been posted and no objections

were filed; whereupon, motion was made by Alderman Pettis, seconded by


Alderman King and passed unanimously to adopt Ordinance No. 1977-5, "AN

ORDINANCE AMENDING THE OFFICIAL ZONING ORDINANCE OF THE CITY OF OXFORD,

MISSISSIPPI, 1971, SO THAT CERTAIN PROPERTY IS REZONED FROM R-B, TWO-

FAMILY RESIDENTIAL TO G-C, GENERAL COMMERICAL."

* *


Board the tabulation of bids for fencing and lighting material to renovate

Avent Park which were opened at 2:00 p.m. The bids were as follows:

Bidder Item I Item II Item III Item IV Item V

Stuart C. Irby $7938.00 $ N/B $2045.04 $ 824.49 $ N/B

Stover Smith Elect. Supply

Graybar Elect.

Memphis Fence

National Elect. Supply

General Elect. Supply

Ruffin & Associates

Oxford Fencing Co.

Puckett-McGee Co.

7766.26

7659.10

N/B

7790.46

7765.00

6851.20

N/B

7913.80

N/B

2326.37

1267.08

N/B

N/B

N/B

N/B N/B

1254.00

1902.98

N/B

N/B

N/B

N/B

N/B

2509.08

889.20

N/B

N/B

940.00

N/B

N/B

963.00

2641.25

N/B

2300.00

N/B

N/B

2334.58

2471.56

1033.79 N/B

Mr. Smith advised the Board that Oxford Electric Company is going to supply

the labor for installation of the materials for a cost of $6,600.00.

After discussion and upon the recommendation of Mr. Smith, motion was

made by Alderman Woodburn, seconded by Alderman Kelly and passed unanimously

to award the bid for Item I to Ruffin & Associates in the amount of $6,851.20;

Item II to General Electric Supply in the amount of $1,254.00; Item III

to General Electric Supply Company in the amount of $1,902.98; Item IV

to Stuart C. Irby Company in the amount of $824.49; and Item V to Memphis

Fence Company in the amount of $2,300.00 for a grand total of $13,132.67, and

further that Mr. Smith be authorized to transfer monies from contengencies

as needed to cover the difference in the actual cost and the line item

budget of $15,000.00 for this project.

* *

Mr. Tommy Elliott of T. W. Elliott & Associates presented the plans

and specifications for the tennis courts and ballfield to be constructed

near the Oxford Activity Center at Price Street and Molly Barr Road.


passed unanimously authorizing the approval of the plans and specifications

contingent on the approval of the Park Commission Board and that bids be

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 4743314

opened at 2:00 p.m. on the 1st day of March, 1977.

Mr. Ben Smith, Director of Planning & Development, discussed a proposed

zoning revision creating a Central Business II Zone which would require

off-street parking.

After discussion, motion was made by Alderman Woodburn, seconded by

Alderman Kelly and passed unanimously authorizing Mr. Smith to take this

matter up with the Planning Commission for their recommendation.

Ken Welch, City Assessor, discussed the assessment of Mr. J. H. Cooper

(Parcel J-379). Mr. Cooper complained about his assessment stating that he

has no access to the acreage and that he gave the City a water line easement.


passed unanimously authorizing Mr. Welch to bring a recommendation on this

assessment to the next regular meeting of the Board of Aldermen.

Upon the recommendation of City Assessor, Ken Welch, motion was made

by Alderman Jones, seconded by Alderman Kelly and passed unanimously to

reduce the assessment of Parcel J-771, Billy Gene Spears from $14,070 to

$2,470 as the house was not complete on January 1, 1976.

Upon the recommendation of City Assessor Ken Welch, motion was made

by Alderman McLaurin, seconded by Alderman Woodburn and passed unanimously

to change the name of Parcel 27-1C from Clark Littlejohn to Clatie

Alexander Life Estate.


by Alderman McLaurin, seconded by Alderman Jones and passed unanimously

to correct the assessment of Parcel 66-4, Roy H. Waller from $8,600 to

$8,420 as the State Highway Department took 9.42 acres from this parcel

for the new highway.

MINUTE BOOK No. 29, CITY OF OXFOR DEMENT, MERIDIAN 47 - 8314


Alderman McLaurin, seconded by Alderman Kelly and passed unanimously

authorizing the correction in assessment of Parcel 1-105, Lee Arthur

Goliday from $4,780 to $2,590 for the 1976 Tax Roll. The land was

valued at 100 percent.

Mr. Tommy Brown and Mr. John Ramey, Jr., of Oxford Asphalt Company,

came before the Mayor and Board of Aldermen and presented a slide

presentation about Tru-Ride.

The Mayor thanked them for their presentation.

There came on for discussion the sewer pumps west of town which

Jay LaCoste installed per City specifications. The pumps froze and the

cost of repair is estimated at $1,000. The City Sewer Department has

been checking the pumps daily, but there is debate over who is responsible

for the cost of the repair and also the need for a building to house

the pumps to prevent future freezing.

This matter was taken under advisement.


Board of Aldermen that the soil tests for the industrial park were

positive and that the purchase of the 40.14 acres from Dr. Furr has been

completed. Dr. Furr retained the gas and oil rights to the property but

no right to explore on this property. The property will need to be

annexed into the city.

The City Clerk presented audit reports for City funds for the period

ended September 30, 1976. Whereupon, motion was made by Alderman Jones,

seconded by Alderman Kelly and passed unanimously to accept the reports.

There came on for discussion the damage to the building known as

Fire Station No. 3. Motion was made by Alderman McLaurin, seconded by

Alderman King and passed unanimously authorizing emergency repairs to

the building as required for the safety of equipment and men and that

bids for the repairs be opened at 2:00 p.m. on the 15th day of February.

81

*


The Mayor and Board of Aldermen went into Executive Session with

the following present:







J. P. McLaurin - Alderman




Ben A. Smith - Director of Planning & Development

There came on for discussion the engineering contract for Molly Barr

Road Project.


and passed unanimously authorizing the Mayor and Clerk to execute the

contract for preliminary engineering with T. W. Elliott & Associates upon

approval of the'contract by City Attorney Gafford with a limit of $15,000.

Mr. Ben Smith, Director of Planning & Development, discussed with

the Board the request of Walter Rogers to engage in outside employment

by working for Oxford Housing Authority on nights and weekends and to

prepare income tax forms.


Alderman Woodburn and passed unanimously to deny the request of Mr.

Rogers to work for the Oxford Housing Authority while he is employed

by the City of Oxford.


passed unanimously authorizing the art work on the new water tank at a

cost of $975.00.

MINUTE BOOK No, 29, CITY OF OXFORD DEMENT, MERIDIAN 47 - 8314

Mr. Ben Smith requested the Board to have a special meeting in

February to approve Community Development Projects for next year as the

application must be submitted by March 1.

The public hearing is set for February 7. February 15, 1977, was

the date set for the Special Meeting.

Mr. Smith will also invite Mr. Willard Inmon from the R & D Center

to meet with the Board to discuss flood insurance.

There came on for discussion the City's Purchasing System. City

Attorney Gafford advised the Board of his discussion of purchasing with

former Purchasing Agent Anne Soldevila who resigned January 31, 1977,

to move back to Clarksdale.


Alderman McLaurin and passed unanimously authorizing the firm of

Freeland and Gafford to make recommendation to the Mayor and Board as

to an effective purchasing system and the personnel needed to operate

such a system.


passed unanimously authorizing the employment of temporary help in the

City Clerk's and Tax Collector's office at a hourly rate until an

effective Purchasing System can be worked out as the former Purchasing

Agent was working in this office in addition to serving as Purchasing

Agent.

Upon the request and recommendation of City Judge William Hooper, Jr.,

motion was made by Alderman Jones, seconded by Alderman Haley and passed

unanimously appointing Robert C. Khayat as Police Court Justice Pro

Tempore with salary to be agreed upon by Mr. Hooper and Mr. Khayat and

to be paid by Mr. Hooper from his salary and further that Rose Wells

be appointed Clerk of the Police Court and Quay Hudson, Captain Billy

Young, Captain Edward Jones and Captain H. C. Franklin be appointed as

Deputy Clerks of the Police Court of the City of Oxford.

8 ,c3



ordered that this Board do now recess until February 8, 1977, at 2:30 p.m.

V1ii CHRESTMAN, CITY CLERK /1-(


RECESS REGULAR MEETING 2:30 P.M. FEBRUARY 8, 1977

Pursuant to a recess order on February 1, 1977, at 10:00 p.m., the Mayor

and Board of Aldermen met on February 8, 1977, at 2:30 p.m. in the Mayor

and Board's Chambers inCity Hall when and where the following were present:



J. P. McLaurin - Alderman





*


transacted:

Mr. Jess Haley came before the Mayor and Board to discuss the water

systems improvement project. Mr. Haley advised the Board that the test

well on Garfield Extended west of South 16th Street, known as the Haley

property, and the test well on the City-owned property where the former

west lagoon was located, have sufficient Meridian sand and supply of water

to develop the two 1,000 GPM wells.

It is recommended that a raw water line be installed from the well on

the Haley property to the current treatment plant facilities on 18th Street,

using PVC pipe for economy and protection against the corrosive water.

Estimated cost of the well is $51,000 and the line to the plant at $33,500.

The well west of town will require treatment facilities as it is not

near an existing treatment facility. Estimated cost of well is $54,000 and

treatment facility $101,500.

Based on estimates, Layne Central's contract would be reduced from

$251,493 to $132,000. It will be necessary to draw plans and specifications

on the treatment facilities and take bids sometime in the future.

Because of the proposed west well location, it is necessary that

additional line be installed at an estimated cost of $115,000.

A H. C RESTMAN, CITY CLERK

∎A ► ■ •• ■ ►• • • • 0'11



Alderman Pettis and passed unanimously by the Aldermen present authorizing

Mr. Haley to proceed as outlined to prepare the change orders and plans

and specifications for the treatment facility.

John Smith, City Engineer, reported to the Board on his conversation

with the State Highway Department concerning the casings under Highway No.

6 West. The approximate cost of installing the casing is $20,000. Mayor

Leslie is going to check with various agencies for possible grant money

to assist in this project.

Motion was made by Alderman Woodburn, seconded by Alderman Kelly and

passed unanimously by the Aldermen present authorizing the purchase of the

property from Mrs. T. A. Bickerstaff on Old Taylor Road for $2,000. This

property has a test well on it which the U. S. Geological Survey have been

observing and would like to continue to observe. Mayor Leslie was requested

to write a letter releasing Layne Central Company from the test well and

that the City would assume all responsibility for the well and to write

the U. S. Geological Survey advising them that they can monitor the well

and do whatever is necessary to keep from contaminating the acquifer.


that this Board do now recess until February 15, 1977.


RECESS, RECESS REGULAR MEETING 7:00 P.M. FEBRUARY 15, 1977

Pursuant to a recess order on February 8, 1977, at 4:00 p.m., the Mayor

and Board of Aldermen met on February 15, 1977, at 7:00 p.m. in the Mayor

and Board's Chambers in City Hall when and where the following were present:







* *



Ben Smith - ,Director of Planning & Development





Henry Jenkins - Building Inspector


*

After the meeting was called to order the following business was

transacted:

Mayor Leslie read the following letter from G. A. Liles:

January 20, 1977

Chief White and the Mayor and Board of Aldermen:

After much time and careful consideration, I, G. A. Liles, ask that this letter serve as my letter of resignation as Assistant Chief of Police, Oxford Police Department.

My future plans are to manage the State Beauty Supply Company in Oxford which we have just purchased.

The time spent, experiences and friendships made within my length of stay with the Oxford Police Department will always hold a special place in my heart. My only hope is that I have contributed as much to this fine department as it has contributed to me during my employment with this department.

It is with no ill feeling toward none that I leave, but soley looking to the future for myself and family, therefore, I ask that this resignation become effective at 5:00 p.m., February 15, 1977.

Sincerely,

/s/ G. A. Liles

G. A. Liles

* * *

87

DEMENT, MERIDIAN 47 - 8314

Mayor Leslie read the following letter from Wilhelm H. Joseph, Co-

Chairperson, Finance and Development Committee of Oxford Day Care and

Enrichment Center: January 31, 1977

Hon. John Leslie, Mayor Oxford City Hall Oxford, MS 38655

Dear Mayor Leslie:

On behalf of the staff of the Oxford Day Care Center, the Finance and Development Committee, and particularly the children who are served at the facility, I convey the warmest gratitude and appreciation to you and the members of your administration for acquiring and awarding the funds that will give the Center extended life.

As you may know, the Center was kept open during the period of uncertainty through the efforts of many committed and generous citizens of the Oxford and Lafayette County communities. The City of Oxford's contribution toward the service of the young children at Oxford Day Care Center now elevates the fundraising drive to truly a total community effort.

Please let us know whenever we can work with you again in the interest of our community.

Very truly yours,

/s/ Wilhelm H. Joseph

Wilhelm H. Joseph Co-Chairperson Finance & Development

Committee

Dr. Alton Bryant, Chairman of the Citizens Advisory Committee,

presented the Community Development Projects recommended by the Committee

for 1977-78.

After discussion, motion was made by Alderman Haley, seconded by

Alderman Kelly and passed unanimously by the Aldermen present to adopt the

budget as recommended and that the Mayor be authorized to file the

application:


1. Industrial Park: Match EDA grant of $300,000 for a total project of $500,000 $200,000

2. Extend Jefferson Street west to North 7th 150,000

a. Property Acquisition b. Legal Fees c. Appraisals d. Relocation Benefits e. Construction f. Engineering

$ 39,100 1,000

400 500

100,000 9,000

3. Extend Molly Barr Road to Highway 30 to match 150,000 MSHD grant of $245,000 for total of $395,000

a. Property Acquisition b. Legal Fees c. Appraisals d. Relocation e. Construction (match)

$ 33,000 5,000 2,000 5,000

105,000


4. Reconstruct South 16th Street to align with $25,000 new street in Burney Branch Road Redevelopment project

5. Administration

30,000

6. Contingencies/Unspecified Local Options

TOTAL COMMUNITY DEVELOPMENT FUNDS $585,000

Alderman Pettis arrived at this time.

* * * *

Pursuant to the advertisement for bids for a City Police car, the

Clerk reported that three (3) sealed bids were received and opened at

2:00 p.m.:

F. W. Belk & Son Motor Company $4,807.92

Rebel, Incorporated 4,613.03

Jim Seay Motors 5,774.66

Alternate Bid No. 1 (Bid with trade in)

F. W. Belk & Son 4,057.92

Rebel, Inc. 4,078.67

Jim Seay Motors - offered $650 for old car


Alderman King and passed unanimously by the Aldermen present to accept the

bid of Rebel, Incorporated in the amount of $4,613.03.


passed unanimously by the Alderman present authorizing the advertisement

For Sale a 1973 Chevrolet and a 1973 Ford LTD. Said bids to be opened

March 1, 1977, at 2:00 p.m.

Pursuant to the advertisement for repair work at Fire Station No. 3,

the Clerk advised the Board that 2 (two) sealed bids were received:

Grantham Construction Company $5,300.00

Jesco, Inc. 8,000.00


Alderman King and passed unanimously by the Aldermen present to accept

the bid of Grantham Construction Company in the amount of $5,300.00.

30,000


Ben Smith, Director of Planning & Development, advised the Board that

Walter Rogers did not accept the position of Administrative Assistant

to the Planning Director. Mr. Smith further recommended the employment

of William Landreth "Lanny" Mitchell as Administrative Assistant at the

rate of $5.00 per hour on an hourly basis. Mr. Mitchell is a second

year graduate student and will be in Oxford approximately 18 months.


passed unanimously by the Aldermen present authorizing the employment of

Mr. Mitchell effective immediately as recommended by Mr. Smith.

Motion was made by Alderman Woodburn, seconded by Kelly and passed

unanimously by the Aldermen present authorizing Change Order No. 1 in the

amount of $3,360.00, making the total contract price $107,936.42 to the

Hays Company, Inc., for the Rivers Hill Water and Sewer Project.

Motion was made by Alderman Woodburn, seconded by Alderman Pettis and

passed unanimously by the Aldermen present authorizing the Mayor to execute

Billing and Service Contract between Central Service Association and the

City of Oxford Electric Department.

There came on for discussion the fire hydrants behind Big K and

Julie's in the Oakwood Plaza Shopping Center. The hydrants are sealed

off and provide no water.

Mayor Leslie asked John Smith, City Engineer, and Roy White, Fire

Chief, to check this out and report back to the Board.

Dawn Hawkins of the Unification Church came before the Mayor and

Board objecting to the requirements for solicitation in the City of Oxford.

She felt that she should not have to meet requirements because she

represents a religious organization.

After discussion, Mayor Leslie advised her that she would have to

meet all requirements for solicitation in Oxford.


City Assessor Ken Welch came before the Board and recommended the

9,

following corrections to the Tax Roll:

Parcel No. Name

Description Total

Fm: 74-10 Sardis Land Co. FR SEC 190

To: DELETE THIS PARCEL ON 1976 RECORDS - DOES NOT EXIST

(Redeem 1975) Fm: 74-10

Sardis Land Co. FR SEC 1365

To: 74-10A

Hathcock, Katherine FR SEC 1175 (Change and Assess)

Fm: 74-28

Norris, James R. Lot 1 Sec M Sardis Lake 380

Land ,Bldg. Acres

-0- -0-

1365 -0- 50.60

1175 -0- 43.56

380 -0- Lot (Redeem 1974 & 1975)

To: DELETE THIS PROPERTY - THE LAND IS IN PANOLA COUNTY - Delete 1974, 1975, 1976

Fm: J-421 Lyles, Wm. F. Pt Lots 123 & 124 4670 1410 3260

To: N/C N/C N/C 1410 N/C -0-


Alderman King and passed unanimously by the Aldermen present to authorize

the changes as recommended by Mr. Welch and that the City Clerk be authorized

to redeem tax sales for these parcels from Paul L. Parker.

Upon the request of Mr. Welch, motion was made by Alderman Woodburn,

seconded by Alderman Pettis and passed unanimously by the Aldermen present

authorizing advertisement for employment for an assistant in the City

Assessor's office.

Mr. Willard Inman of the Mississippi Research and Development Center and

Mr. Ben Smith, City Director of Planning and Development, discussed the

National Flood Insurance Program. They pointed out the current requirements of

the program, the requirements to be met prior to June 1, 1977 and future

requirements. They further discussed the City's continued participation in

the program and what effect suspension from the program would have on the citizens

of Oxford.


Virgin )a H. Chrestman,


DEMENT. MERIDIAN 47-8314 1

After discussion, Mayor Leslie invited Mr. Inman to return to

Oxford on March 15, 1977, to continue this discussion and requested Ben

Smith to set up a meeting and invite all citizens of Oxford interested

in the National Flood Insurance Program.


MINUTE BOOK No, 29, CITY OF OXFORD DEMENT, MERIDIAN 47-8314



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OXFORD

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REGULAR MEETING 7:00 P.M. MARCH 1, 1977

Be it rememberd that the Mayor and Board of Aldermen of the City of Oxford,


March 1, 1977, it being the time and place fixed by law for the holding









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R. L. "Jack" Tidwell - Superintendent of Sanitation








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transacted:


Motion was made by Alderman Jones, seconded by Alderman Pettis and

passed unanimously by the Aldermen present to accept the following letter

as Mr. White's report on the parking problem at C. B. Webb Apartment

Complex and further to thank Mr. White for a job well done:

February 28, 1977

Mayor and Board of Aldermen City of Oxford Oxford, Mississippi 38655

Re: Parking - C. B. Webb Apartments

Gentlemen:

On February 1, 1977, I was instructed by the Board to check on a complaint made by Mr. Deyampart that a parking problem existed at the C. B. Webb Apartment Complex.

On the morning of February 2, 1977, the Fire Chief, Bobby Ned Jones and I met with Mr. Deyampart at his apartment. He explained to us that on several occasions he had returned to his home at night and was unable to park near his apartment because visitors or neighbors had the spaces filled. He asked that we allow parking on one side of the street in the complex, out-side of the designated parking areas. The Fire Chief pointed out to Mr. Deyampart that the street was not wide enough to allow parking and still be safe for fire trucks to get through to a fire in case of emergencies.

The following suggestions were made:

1. In the future he should contact Mr. Jones and bring his complaint before the Oxford Housing Authority.

2. That some type of marking or numbering system be instituted by the complex designating spaces for each tenant.

3. All tenants should advise visitors to park in spaces provided for this purpose.

We discussed all of the above with Bobby Ned Jones. He agreed to work on these recommendations and to cooperate fully with the Police and Fire Departments.

Sincerely,

/s/ Billy White

Billy White, Chief Oxford Police Department

Tommy Elliott of T. W. Elliott and Associates reported the tabulation

of bids for Phase II of the Recreation

CONTRACT A

Complex as follows:

Grantham Const. Co. Oxford, Miss.

Varner Const. Co. Memphis, Tenn.

BASE BID $144,960.00 $141,412.00

Site Work 42,128.00 40,212.00 Tennis Court 82,860.00 82,647.00 Baseball Field 7,732.00 10,340.00 Concession Stand & Rest Rooms 8,259.00 6,371.00 Practice Area & Practice Wall 3,981.00 1,842.00

DEDUCTIVE ALTERNATES

1. Tennis Court Surface 16,000.00 15,861.00 2. Service Drive 1,200.00 1,170.00


Grantham Const. Co. Varner Const.

3. Practice Area & Wall $ 3,981.00 $ 1,842.00 4. Concession Stand 8,259.00 6,371.00

BASE BID Minus All DEDUCTIVE ALTERNATES $115,520.00 $116,168.00

CONTRACT B DEDUCTIVE BASE BID I BASE BID II ALTERNATE

Tom C. Lofton Cont. Brookhaven, Miss. $85,900.00 $75,750.00 $6,200.00

Warren Elec. Co. Senatobia, Miss. 89,752.00 79,752.00 200.00

DeSoto Elec. Co. Southaven, Miss. 79,000.00 70,000.00 650.00

Blakely Elec. Co. Batesville, Miss. 72,600.00 66,468.00 700.00

Ben Smith, Director of Planning and Development, recommended that the

bid of Grantham Construction Company deductive of alternates be accepted

and that Base Bid II of Contract B from Blakely Electric Company be accepted.

Mr. Smith advised the Board that the budget for this project is $152,200.00

and that he and Mr. Elliott were aware that the bid would exceed the budget

before the project was advertised. This project is a Bureau of Outdoor

Recreation assisted project and an effort will be made to secure 50 percent

of the budget overrun from this agency. Mr. Smith told the Board that money

is available in the Community Development budget under line item "Water

and Sewer" that can be transferred to meet the overrun for this project.


Alderman Jones and passed unanimously by the Aldermen present to award the

bid to Grantham Construction Company in the amount of $115,520.00 and to

Blakely Electric Company in the amount of $66,468.00 and that Mr. Smith

be authorized to transfer funds from "Water and Sewer" line item for this

project and that the Bureau of Outdoor Recreation be contacted in an effort

to secure 50 percent of the budget overrun.

Pursuant to an advertisement for bids for a concrete mixer for the


Sewer Department, the Clerk reported that the following bids were received:

$1,440.75

1,417.00

1,575.00


passed unanimously by the Aldermen present to accept the bid of Walker

Jones Equipment, Inc., in the amount of $1,417.00.

Bennett & Sons Equipment Company

Walker Jones Equipment, Inc.

Grisham Equipment Co., Inc.

MINUTE BOOK No. 29. CITY OF OXFORD DEMENT. MERIDIAN 47.8314

Pursuant to the advertisement "For Sale" 1967 Chevrolet 1/2 Ton Pick-up,

the Clerk reported that the following bids were received:

Mike Appleton $279.83

E. C. King 226.00


passed unanimously by the Aldermen present to accept the bid of Mike

Appleton and that the Mayor be authorized to execute a Bill of Sale to

Mr. Appleton for the truck.

Pursuant to the advertisement "For Sale" a 1973 Chevrolet and a

1973 Ford LTD Police cars, the Clerk reported that one bid was received:

Rebel, Inc. $780.00 for both cars

Motion was made by Alderman Pettis, seconded by Alderman Jones and

passed unanimously by the Aldermen present to accept the bid of Rebel, Inc.

There came on for discussion the fee assessed the University of

Mississippi for use of the City landfill and the increased cost to operate

the landfill.

Motion was made by Alderman Haley, seconded by Alderman Woodburn and

passed unanimously by the Aldermen present to notify Mr. John White of

the Physical Plant Department of the University that effective July 1, 1977,

the fee will be assessed at the rate of $4.75 per ton.

John Smith, City Engineer, reported to the Board that the Water

Department relocated and reset the fire hydrant behind Big K in the Oakwood

Plaza Mall and that it is now functioning.

John Smith, City Engineer, presented an estimated cost for water and

sewer crossings on Highway 6 West at W. A. Fielder properties in the total

amount of $25,327.50.

After discussion, motion was made by Alderman Jones, seconded by Alderman

Woodburn and passed unanimously by the Aldermen present not to pursue this

project as it may not be needed and there is a question if this would be

the best location for the crossing.


There came on for discussion a letter from Mrs. Anna Wright Purser:

February 4, 1977

To: The Mayor and Board of Aldermen of the City of Oxford, Mississippi

Gentlemen:

Early in January my last apartment was vacated. The City was notified to disconnect all services, which they did make an effort to do, not knowing that the meter was no good. It registered off, but was not.

A day or so later the bathroom and basement were found to be flooded with water. When pipes and fixtures thawd, the gas hot water tank and all pipes were found to be burst.

All of this had to be replaced. The plumbers bill is $265.89. I do not feel that this is my bill.

The renting time for students has passed and I have lost a month or more rent. There has been no more water trouble since the new meter was put in.

Prompt attention to this matter will be greatly appreciated.

Sincerely,

/s/ Mrs. Anna Wright Purser

After discussion, this matter was continued so that a thorough

investigation could be made.

Motion was made by Alderman King and passed unanimously by the

Aldermen present to approve the February minutes and accounts as presented.

The City Clerk advised the Mayor and Board of Aldermen that Jerry Lee,

Administrator of the Oxford-Lafayette County Hospital filed the hospital

audit report for the year ended September 30, 1976.

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Upon the recommendation of Chief of Police Billy White, motion was

made by Alderman Pettis, seconded by Alderman Woodburn and passed

unanimously by the Aldermen present authorizing the promotion of

David Webb from Sergeant to Captain effective March 1, 1977 with a $50.00

per month increase in salary.

Motion was made by Alderman Woodburn, seconded by Alderman King and

passed unanimously by the Aldermen present authorizing W. Loy Brown to attend

the Electrical Code Seminar in Jackson on March 13 - 15, 1977.



passed unanimously by the Aldermen present authorizing Mayor Leslie to

execute Statement of Assurances, General Revenue Sharing Entitlement

Period Eight.

Mayor Leslie introduced Glenn Hill and advised the Board that due to

Roy White's resignation, he had appointed him to serve as Temporary Acting

Fire Chief. Whereupon, motion was made by Alderman King, seconded by

Alderman Pettis and passed unanimously by the Aldermen present to appoint

Glenn Hill Temporary Fire Chief.

Alderman Jones stated that he had followed the City fire truck to the

Panola County line recently to a fire and he strongly urged Mayor Leslie

to appoint a committee to work with the Board of Supervisors in an effort

to develop a workable solution to this problem. The citizens of Oxford

should not have to provide fire protection to the County; and when the

City truck goes into the County, the citizens of Oxford are in danger.

Alderman Haley requested that when the Board of Supervisors are

approached, the garbage situation should be discussed. The County needs

to establish a collection system. As it is now, the City is disposing of

a lot of County rubbish hauled to the City and placed in dumpsters.

David Bennett, Superintendent of the Wastewater Treatment Plant,

requested that the Board give consideration to the purchase of a truck and

sludge handling equipment to dispose of the sludge from the Treatment Plant.

The sludge is supposed to end up dry at the plant, but it is ending up liquid

and he has no way of hauling it. When it is hauled from the plant to the

landfill in the dump truck (provided when the plant was constructed), the

Health Department and the State Highway Department complain as it makes the

highway slick. The chemicals used to dewater the sludge is costing $22,000

per year.

After discussion, Mayor Leslie requested Mr. Bennett to work up the

complete financial data for presentation to the Board at the next meeting.



Upon the recommendation of Ken Welch, City Assessor, motion was made

by Alderman Haley, seconded by Alderman Jones and passed unanimously

by the Aldermen present to correct the following assessment as Mr. Welch

has a signed statement from Mr. Curtis Bright stating that the house was

not complete January 1, 1977:

Parcel 70-60 Bright Homes, Inc. from $5645 to $825 Lot 52 Thacker Heights Subdivision

City Assessor Welch advised the Board that an advertisement had been

placed in the Oxford Eagle for assistant City Assessor and he would like

permission to hire Ricky Cardwell effective March 15, 1977, at a salary

of $650.00 per month. This position was budgeted.


passed unanimously by the Aldermen present authorizing the employment of

an assistant City Assessor.

Mr. James Purvis came before the Mayor and Board of Aldermen requesting

that the City change the ordinance to lower the age of persons allowed

to enter and remain in any poolroom or billiard hall from 18. This change

is requested due to recent legislation enacted by the State Legislature.


Alderman Haley and passed unanimously by the Aldermen present authorizing

the City Attorney to prepare the ordinance to lower the age to 15 and

that a responsible adult accompany children under age 15.

Motion was made by Alderman Jones, seconded by Alderman King and passed

unanimously by the Aldermen present to adopt Ordinance No. 1977-6, "AN

ORDINANCE TO ENLARGE, EXTEND, MODIFY AND DEFINE THE CORPORATE LIMITS AND

BOUNDARIES OF THE CITY OF OXFORD, MISSISSIPPI,"

This ordinance is to incorporate the 40.41 acres of City-owned

property recently purchased from Dr. G. C. Furr.

DEMENT. MERIDIAN 47-83 I 4

There was scheduled on the agenda "A report of the Committee to study

the request of Henry Pace for annexation of certain properties".

Mayor Leslie announced that the report would not be made as there was

opposition from citizens in the area.

Alvin Chambliss asked that he be allowed to address the Board in this

matter. He raised questions concerning the residents of Price Hill area

and one of the main objections seemed to be the loss of school transportation.

Nathan Hodges spoke in the matter expressing his disappointment in

the community in not wanting to hear the proposal and he requested the

people of the Price Hill area to take another look and reconsider.

Dr. Henry Pace addressed the people of the Price Hill area stating

that he was the one who requested the study and he was very disappointed

that the report was not being given. "Don't blame the City Board for

this matter, I asked them to look into it. I am concerned about cesspools

which breed mosquitoes that cause disease."

The Mayor and Board of Aldermen went into Executive Session with the

following present:










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Mayor Leslie reported to the Board on his recent meeting with members

of the Oxford Fire Department. He reported that Roy White, Fire Chief,

gave a resignation effective February 28, 1977, but after discussion with

Alderman King and for the good of the Fire Department, it was decided to

pay Mr. White through that period, plus his vacation time and to close

Fire Station No. 3 as there is not sufficient manpower to operate said

station and that Glenn Hill be appointed Temporary Acting Fire Chief;

whereupon, motion was made by Alderman Haley, seconded by Alderman McLaurin

and passed unanimously by the Aldermen present to approve the action taken

by the Mayor and Fire Commissioner.

JO

that this Board do now recess until March 15, 1 7.

Virgi ia H. Chrestman, City Clerk 0. Leslie, ayor

10 1 MINUTE BOOK No. 29, CITY OF OXFORD


Mayor Leslie read the following letter:

721 South 8th Street Oxford, MS 38655 02-21-1977

Mr. John Leslie, Mayor 107 South Lamar Oxford, MS 38655

Dear Mr. Leslie:

I am writing this letter in appreciation of Mr. Bill Denton who is in charge of the city sewage department. He appears to enjoy his job and, as a result, is an excellent worker and anxious to please. The word "can't" is not in his vocabulary. I have watched him at work. When other workers tell him it cannot be done, he keeps on working and solves the problem. We need more workers like Mr. Denton.

Sincerely yours,

/s/ Mrs. Dan Roy

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RECESS, REGULAR MEETING 7:00 P.M. MARCH 15, 1977

Pursuant to a recess order on March 1, 1977, at 10:00 p.m., the Mayor

and Board of Aldermen met on March 15, 1977, at 7:00 p.m. in the Mayor

and Board's Chambers in City Hall when and where the following were

present:













Lanny Mitchell - Administrative Assistant to Director of Planning & Development


transacted:

Ben Smith, Director of Planning & Development, introduced Mr. Williard

Inmon of the Mississippi Research and Development Center and Mr. Bob

Harper of the Corp of Engineers who discussed with the group assembled the

National Flood Insurance Program.

Mayor Leslie requested the Board to authorize $15,000 to be used

with a similar committment from the Lafayette County Board of Supervisors

to match the sum of $300,543.00 from the Federal Aviation Administration

for improvements to be made to the University-Oxford Airport in 1977-78;

whereupon, motion was made by Alderman King, seconded by Alderman Haley

and passed unanimously by the Aldermen present to authorize the $15,000.


There came on for discussion the resurfacing of North and South

Lamar Boulevard; whereupon, motion was made by Alderman Haley, seconded

by Alderman King and passed unanimously by the Aldermen present authorizing

the advertisement for bids for the resurfacing to be opened at 2:00 p.m.

on the 5th day of April, 1977, and that funds for this resurfacing be

obligated from Revenue Sharing Funds Entitlement No. 8.


passed unanimously by the Aldermen present authorizing the Mayor to attend

the next meeting of the Board of Supervisors of Lafayette County to

discuss fire calls made by the City Fire Department to Lafayette County.


passed unanimously by the Aldermen present that $5,000 of Revenue Sharing

Funds, Entitlement No. 8, be authorized for use by the Fire Department

as there is a need for uniforms and repairs to vehicles that are not

covered under the current budget.

0 3


that thiS Board do now adjourn Sine-Die.

Virginith H. Chrestman, City Clerk




COUNTY OF LAFAYETTE

CITY OF OXFORD

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REGULAR MEETING 7:00 P.M. APRIL 5, 1977


Mississippi, met in regular session at the City Hall at 7:00 P. M., Tuesday

April 5, 1977, it being the time and place fixed by law for the holding










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Robert L. Tidwell - Superintendent of Sanitation






Glen Hill - Acting Fire Chief

Mike Stewart - Community Relations Officer


r. — j LI;)




transacted:

Citizens of the Burney Branch Community came before the Mayor and

Board of Aldermen stating that they have a trailer in the area but don't

have any answers to their questions. Ben Smith, Director of Planning &

Development, advised the group that the Board has not approved the appraisals

and the Attorney needs to give a preliminary Title Certificate as to who owns

the property. The group was advised that they could go to the trailer the

next day and Mr. Smith could tell them how much they would receive for

their property and answer any other questions they might have.

Letters from the Lafayette County Health Department concerning the

dumping of raw sewerage of a trailer owned by Victor Baker at Hilltop

Trailer Park; W. W. Bruce across from the hospital; at 1620 Garfield Avenue

and Mrs. 0. A. Shaw behind her property on East Jackson were turned over

to the City Attorney for action. Mr. William Hooper appeared in person

requesting that something be done at the Shaw residence on East Jackson.

Bill Rogers, III, came before the Mayor and Board of Aldermen requesting

that some disposition be made of City-owned property which is the unopened

part of Harrison Avenue, Extended. Mr. Rogers asked that consideration

be given to the conveying of title to the property owners adjacent to it.

After discussion, this matter was continued until the next regular

meeting to give the Mayor and Board time to consider the request and to

determine if the City has need for this property as it is adjacent to the

Community House.

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MINUTE BOOK No 29, CITY OF OXFORD DEMENT. MERIDIAN 47 - 8314

Dr. Ron Borne came before the Mayor and Board of Aldermen to present

the Park Commission's quarterly report. Dr. Borne gave a brief summary

of the activities. He stated that the Park Commission is in need of a

floor scrubber for the activity center, a typewriter needs to be replaced,

bleechers are needed, and also folding tables and chairs are needed.


passed unanimously to accept the report as presented.

Mike Stewart, Community Relations Officer of the Oxford Police Depart-

ment, presented a brief program on the operation of the Police Department.


Alderman Jones, seconded by Alderman McLaurin and passed unanimously to

void the assessment of Parcel 62-17A (Johnny Harris) and to authorize the

refund as this is a double assessment with Parcel 62-7B.


by Alderman McLaurin, seconded by Alderman Jones and passed unanimously

to correct the assessment of Parcel 92-5 in the name of Weyerhaeuser to

W. Ross Brown etal and authorize refund to Weyerhaeuser who paid the tax

in error.

There came on for discussion houses in Thacker Heights Subdivision

constructed by Bright Homes assessed on the 1976 Tax Roll which were not

complete.


Alderman Jones that upon receipt of the signed statement from Mr. Bright

that the homes that were not complete that Mr. Welch be authorized to

correct the 1976 tax roll and that a refund of taxes paid be authorized

and further that the Board be advised at the next Regular Meeting of the

number of corrections made.

There came on for consideration an application filed by First National

Bank to re-zone the following described property from R-B, Residential to

Highway Commercial:

A fraction of the Northwest Quarter of Section 33, Township 8 South, Range 3 West, Lafayette County, State of Mississippi,


more particularly described as follows, to wit: Commencing at the Northwest corner of Section 33, Township 8 South, Range 3 West, and run thence South along the section line common to the Sections 33 and 32, a distance of 1,039.5 feet to a point. Thence, East, along an existing fence line, a distance of 1,092.5 feet to a point at the center of an existing creek, which is the point of beginning of this lot survey. Run thence East, along the same fence line, a distance of 521.3 feet to an iron pipe stake at the utility pole, which is on the West boundary line of Mississippi Highway No. 7 as now paved, thence North 6° 37' East, a distance of 274.8 feet, along the chord of a right curve to the same Mississippi Highway No. 7, to another iron pipe stake at the fence line; thence West, along an existing fence line, a distance of 703.5 feet, to a point at the center line of the above mentioned creek; thence along the center line of the same creek as it runs now, South 3 ° 14' West a distance of 135.0 feet to a point; thence South 48 ° 50' East, a distance of 210.0 feet to the point of beginning, containing 4.00 acres more or less. All lying and being inthe Northwest 1/4 of Section 33, Township 8 South, Range 3 West, Lafayette County, Mississippi. The above described property is the front portion of the original 10 acres land, as it has been conveyed to the First National Bank of Oxford, as trustee of the MYRA L. BOUNDS TRUST on the 30th day of December, 1975, and recorded in the land records of Lafayette County, State of Mississippi, in Deed Book 316 at page 75.

The Mayor and Board here adjudicate that this proposed amendment to the

Zoning Ordinance has been examined by the Planning Commission and that the

Planning Commission has recommended that the foregoing property be re-zoned

as proposed and finds that this proposed amendment to the zoning map meets

all of the requirements set out in Section 700 of the Zoning Ordinance. On

motion of Alderman Woodburn, seconded by Alderman King and passed unanimously

that the necessary notices required under Section 700 be given by the

Administrative Official (Planning Coordinator).

There came on for consideration an application filed by Dr. James W.

Rayner to re-zone the following described property from R-B, Residential

to R-C, Multi-family Residential:

A parcel of land in the northwest corner of the Northeast Quarter (NE 1/4) of Section 33, Township 8 South, Range 3 West, City of Oxford, Lafayette County, Mississippi, and being more particularly described as follows:

Commencing at the northwest corner of the Northeast Quarter (NE 1/4) of said Section 33, T8S, R3W, run thence S 0° 39' W along the quarter section line for a distance of 59 feet to the point of beginning of the herein described property.

From the point of beginning continue to run S 0 ° 39' W along said quarter section line for a distance of 529.5 feet; run thence Due East for a distance of 470.0 feet; run thence N 0°

39' E for a distance of 439.5 feet; run thence N 79 08' W for a distance of 477.5 feet to the point of beginning of the herein described property; said property contains 5.226 acres more or less.





all of the requirements set out in Section 700 of the Zoning Ordinance.


On motion of Alderman Woodburn, seconded by Alderman King and passed

unanimously that the necessary notices required under Section 700 be given


There came on for consideration an application filed by Eastgate

Plaza, Inc. to rezone the following described property from R-B, Residential

to S-C, Shopping Center:

A part of City Lots Numbers 74, 75, and 76 in Section 28, Township 8 South, Range 3 West, in the City of Oxford, County of Lafayette, and State of Mississippi, particularly described as follows, to-wit:

A fraction of the Northeast Quarter of Section 28, T-8-S, R-3-W, Lafayette County, Mississippi, described as beginning at the inter-section of the center line of South 16th street with the South line of East University Avenue and run thence S 79° 49' E with the South line of East University Avenue a distance of 1;15.2 feet to the center line of a gravelled street; thence S 10 11' W with the center line of said street as same is shown on the plat for Graham Subdivision at Page 12, Plat Book No. 1, a distance of 272.3 feet to a point, said point being the point of beginning. From this point run thence S 12' W with said center line a distance of 1041.0 feet; thence N 59 30' E a distance of 192.0 feet, more or less, to an iron stake on the East line of Section 28; thence N 0 ° 32' W along said section line a distance of 946.0 feet to a point, said point being a distance of 966.86 feet south of the Northeast corner of Section 28; thence N 88 ° 48' W a distance of 139.0 feet to the point of beginning.







Motion was made by Alderman Woodburn, seconded by Alderman King and passed




Pursuant to an advertisement for bids to resurface North and South

Lamar Boulevard, the Clerk reported that the following bids had been

received:

Colonial Concrete & Asphalt Co., Inc. $92,116.38

Oxford Asphalt Company, Inc. 80,639.20

C & F Contracting Co., Inc. 78,371.78

After discussion, motion was made by Alderman Jones, seconded

by Alderman Haley and passed unanimously to accept the bid of C & F

Contracting Company in the amount of $78,371.78 and that work begin on

South Lamar as soon as possible.

Pursuant to an advertisement for bids for water meters, the Clerk

reported that the following bids had been received:

General Pipe & Supply Co.

Harper Supply Company

5/8" x 3/4" w/couplings $37.35 $37.44

1" meter w/couplings 80.00 84.96

1-1/2" meter less coupling 159.95 185.44

2" meter less coupling 239.95 275.12


Alderman McLaurin, and passed unanimously to accept the bid of General

Pipe and Supply Company.


and passed unanimously authorizing the advertisement of bids for all

supplies needed in the Water Department.

There came on for the first reading "AN ORDINANCE AMENDING THE

OFFICIAL ZONING ORDINANCE FOR OXFORD, MISSISSIPPI, BY CHANGING THE USES

PERMITTED BY SPECIAL EXCEPTION IN THE RC MULTI-FAMILY RESIDENTIAL ZONE".

Motion was made by Alderman McLaurin, seconded by Alderman Jones and

passed unanimously to accept the first reading and authorize the second

reading at the May Board meeting.


passed unanimously to reappoint Hugh C. Wiley, Jr., to the Oxford Housing

Authority Board of Commissioners for a five year term ending April 24, 1982.


The members of the Housing Authority Board and their tenure of office

are as follows:

Elizabeth S. Brenkert - April 24, 1978

Donn DeCoursey - April 24, 1979

Nolia Banks - April 24, 1980

Dana Brammer - April 24, 1981

Hugh C. Wiley, Jr. - April 24, 1982

Mr. Ben Smith, Director of Planning and Development, presented the

Community Development Audit for 1975-76 prepared by Watkins, Ward & Stafford;

whereupon, motion was made by Alderman King, seconded by Alderman Pettis and

passed unanimously to accept the report as presented and to authorize the

payment of $750.00 to Watkins, Ward & Stafford for the preparation of

the audit.


passed unanimously authorizing Ben Smith to obtain a proposal from Watkins,

Ward & Stafford for the audit for 1976-77 of Community Development Funds

and present it at the next Board meeting for consideration by the Board.


passed unanimously authorizing a contract with Robert M. Thorne for a

Cultural Resources Survey as required by the Department of Archives and

History on the proposed Molly Barr Road Extension at the rate of $125.00

per day. Ben Smith explained that this is a mandatory requirement and the

survey can probably be completed in one day.

There came on for discussion legal services involved with the right-

of-way acquisition for Molly Barr Road extended (12 property owners).


passed unanimously authorizing a contract with Ed Perry for legal work

at the rate of $30.00 per hour and that the maximum for any property

acquired not exceed $500.00 per parcel.

The letter from Mrs. Anna Wright Purser continued from the March 1

meeting was again continued.


Motion was made by Alderman King, seconded by Alderman Jones and

passed unanimously to approve the March minutes and accounts as presented.


and passed unanimously authorizing City Clerk Virginia Chrestman to

attend the City Clerks, Assessors, and Tax Collectors, 7th Annual Conference

in Jackson, April 13-14, 1977.

There came on for discussion work performed by Oxford Electric Depart-

ment for the Oxford Housing Authority in the Urban Renewal Area in the

summer of 1974 when they relocated a line on North 7th Street and also

at the request of Oxford Housing Authority for electrical service under-

ground in Freedman Town Subdivision. It was agreed that Oxford Housing

Authority would pay $100 per lot for the services. As of this date, payment

has not been made by OHA.


Alderman McLaurin and passed unanimously that this matter be brought to

the attention of OHA officials and request that they proceed to make

payment as agreed upon.


passed unanimously authorizing the employment of Leonard Mathis as part-

time grass cutter under the supervision of Jack Tidwell.


passed unanimously to accept the first reading of "AN ORDINANCE ENACTING

SECTION 5-14 OF THE CODE OF ORDINANCES OF THE CITY OF OXFORD, MISSISSIPPI."


passed unanimously authorizing the payment of the General Liability

Insurance in the total amount of $68,418.00.

Mayor Leslie appointed the following committee to study insurance

needs and make a recommendation to the Board:

Tom Landrum, Pat Haley, & Rufus Jones


T. W. Elliott of T. W. Elliott & Associates reported to the Board on

Molly Barr Road Extension. Highway Department officials, property owners,

and other officials met on Monday evening and discussed the project. The

Highway Department personnel will do most of the paperwork. Construction

plans and specifications will hopefully be ready in two months.

There came on for consideration a petition from residents of Price

Hill for annexation.

After discussion, it was decided that action be delayed until the

residents of St. Andrews Circle have an opportunity to state their feelings

on annexation and that a meeting be set for June 2, 1977, at 7:00 p.m.

in the Courtroom and the citizens of both areas be invited.

There came on for discussion the leaks in the City Hall building.

Motion was made by Alderman Haley, seconded by Alderman King and passed

unanimously that an advertisement for bids be issued for the necessary

repairs to the building.

Alderman Haley reported that he had met with the Board of Supervisors

in reference to the dump on the Anderson property west of town. The

supervisors plan to cover the area in the next couple of weeks.

The Mayor and Board of Aldermen went into Executive Session with

the following present:

John 0. Leslie - MayOr Presiding








* * * *





MINUTE BOOK No. 29, CITY OF OXFORD DEMERIT, MERIDIAN 47-8314


There came on for discussion the needed easement from the Illinois

Central Gulf Railroad near the Tennis Courts on Price & Molly Barr.


and passed unanimously authorizing the easement at the rate of $50.00 for

preparing the easement and $100.00 per year thereafter payable to the

Illinois Central Gulf Railroad from the City of Oxford General Fund.

Dave Bennett, Superintendent of the Wastewater Treatment Plant, came

before the Mayor and Board of Aldermen to discuss the problem of sludge

disposal.


passed unanimously that upon receipt of proper approval from the EPA and

Mississippi Air & Water Pollution Control that the advertisement for bids

be made for Hydroseeder Equipment for disposal of the sludge and a new

and/or used truck.

There came on for discussion the appraisals of property in the Burney

Branch area; whereupon, the following resolution was read:

A RESOLUTION ESTABLISHING JUST COMPENSATION BURNEY BRANCH ROAD REDEVELOPMENT PROJECT

WHEREAS, The U. S. Department of Housing and Urban Development has issued, under date of 1-23-73, a handbook designated as 1320.1, Real Property Acquisition, which is applicable to property acquisition under the Community Development Block Grant Program, HUD Grant No. B-76-DN-28-0108; and

WHEREAS, Paragraph 22 of said handbook requires that the City of Oxford, Mississippi, make a finding of just compensation to be offered each property owner, in writing, prior to acquisition of such property with funds from the U. S. Department of Housing and Urban Development; and

WHEREAS, Two independent appraisals have been obtained from qualified real estate appraisers and such appraisals have been performed in a competent manner in accordance with applicable State law, the Housing Act of 1974, and requirements and policies of the U. S. Department of Housing and Urban Development; and

WHEREAS, Each independent appraisal has been reviewed by the City of Oxford Director of Planning and Development, and a finding has been made that the appraisals are true and correct, and in accordance with all applicable laws, rules and regulations;

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, that the amount of just compensation for properties to be acquired within the "Burney Branch Road Redevelopment Project" is as follows:


Parcel No. Owner Compensation

1. Roy A. Singley $ 1,200.00

2. Harris Washington 2,500.00

3. Andrew Smith 10,250.00

4. K. M. Hickey Estate 4,100.00

5. P. K. Hardy Estate 4,100.00

6. Dr. Georgia Brown 3,250.00

7. Violet Smith 14,100.00

8. Bud Jones 750.00

9. Mamie Phillips 14,600.00

10. Wade Ward 14,000.00

11. Derby Boston 4,500.00

12. Mattie Smith 9,000.00

13. Susie Alford 3,500.00

14. Gertrude Henry 450.00

15. Lura Coleman 10,250.00

16. L. C. Manning 3,200.00

17. John Garner 7,600.00

18. Mary Cohran Estate 2,700.00

19. Annie Coleman 4,400.00

20. Rosa Mayes Estate 2,600.00

21. George Higginbottom 7,750.00

22. S. E. Spears Estate 800.00

23. W. P. Grant 250.00

24. Pearliee Harris 500.00

25. James Smith 5,750.00

26. W. P. Haley 10,750.00

The above Resolution having been first reduced to writing and read at a public meeting of the governing authorities of the City of Oxford, Mississippi, on motion of Alderman McLaurin, seconded by Alderman Haley and the roll being called, the same was adopted by the following vote:





Alderman Pettis voted Yea*



*Alderman Haley abstained from voting on Parcel No. 26.

Approved this the 5th day of April, 1977.

_L _t_ 5 MINUTE BOOK No. 29, CITY OF OXFORD


/s/ John 0. Leslie Mayor

ATTEST:

/s/ Virginia H. Chrestman City Clerk

(SEAL)

A plan for restructuring the Oxford Police Department was presented

by the Chief of Police, Billy White. This plan deletes the position of

Assistant Chief of Police in the Oxford Police Department and assigns

the duties of this position to the three shift captains. The shift

captains will report directly to the Chief of Police. The shift captains

should receive a monthly increase in salary of $75.00 each for the

added responsibilities.

Under the present structure the sergeants are in charge in the absence

of the shift captains. Under the new organizational structure these

sergeants will be promoted to lieutenants with an increase in salary of $35.00

per month for the added responsibilities.

Under the new structure one detective will be added to the existing

investigative section by promoting one of the present patrolmen to this

position. A new person will be hired to fill the vacancy in the patrolman

section.


Alderman Haley and passed unanimously accepting the restructuring plan and

that the promotion of the captains and sergeants would be effective May 1,

1977, and the selection of a detective and hiring a new patrolman would

take place at a later date.

The matter of homestead exemptions and the 65 and over and DAV which

were disallowed by the Homestead Exemption Division of the State Tax

Commission and returned to the City for disposition came up for discussion

and action, such exemptions being those of:

HOMESTEADS

Alford, Susie M. Blake, Albert Collins, Bessie W. Davis, Richard A. Dorizas, Paula Downs, Walker Hawkins, Clara B. Holman, Floyd Huggins, Patrick Parks, Lucious Pinson, Laura T. Porter, Willie A.

Roulette, Sally H. Spencer, Amy D. Starnes, Helen Tatum, Anna B. Taylor, Kathleen Tidwell, Sharon L. Turnbow, Guy N. Jr. Vaughn, Henry Waddington, Mary S. Windham, Wilmer E. Greene, Dorothy H. Purvis, Elizabeth B.


HOMESTEADS CONTINUED

Coffey, Wilma Somerville, Ella K. Hewlett, Jim Gordon, Josephine MacDonald, H. S. Jr. McKibben, Doris Weeks, Rona L.

Tyler, James L. Shaw, Clarence Tucker, T. E. Ivey, James L.

65 AND OVER AND DAV

Hewlett, Jim Coffey, Wilma Weeks, Rona L. Pinson, Laura Pearson, Jerome Tatum, Anna B.

Parks, Lucious Collins, Bessie W. Vaughn, Henry Hawkins, Clara B. Taylor, Kathleen Windham, Wilmer Downs, Walker E.

Finding that the Clerk had already furnished each of the above with

a copy of the disallowance; that each had been given thirty (30) days

in which to protest or pay such disallowance, and finding no objections

had been filed by the following, it was ordered that the action of the

Tax Commission be accepted and the City Clerk be ordered to collect the

disallowed tax exemption in cases where it had not been paid after having

been notified of the disallowance by the following named persons:

HOMESTEADS

Alford, Susie M. Amount allowed: 820 Amount rejected: 410 Adjusted amount approved: 410 Reason: Exemption allowed on more than the applicant's eligible

portion of the property Sec. 27-33-19 (a), (b) & 27-33-21(c

Blake, Albert Amount allowed: 3230 Amount rejected: 3230 Adjusted amount approved: -0- Reason: Property available for or used for business purposes.

Sec. 27-33-19 (h) and 27-33-21 (a) (b)

Collins, Bessie W. Amount allowed: 1040 Amount rejected: 520 Adjusted amount approved: 520 Reason: Exemption allowed on more than the applicant's eligible

portion of the property Sec 27-33-19 (a) (b) & 27-33-21 (c)

Davis, Richard A. Amount allowed: 4790 Amount rejected: 2395 Adjusted amount approved: 2395 Reason: An apartment rented or available for rent or occupied

by another family group. Sec. 27-33-19 (e) (f) & 27-33-21 (h)

Wi


Downs, Walker Amount allowed: 1730

1170 Amount rejected: 1730

380 Adjusted amount approved: 590 Reason: Exemption allowed was in excess of the limit Sec. 27-33-3

Hawkins, Clara B. Amount allowed: 3460 Amount rejected: 1730 Adjusted amount approved: 1730 Reason: An apartment rented or available for rent or occupied

by another family group. Sec 27-33-19 (e) (f) & 27-33-21 (h)

Holman, Floyd Amount allowed: 4960

700 Amount rejected: 660 Adjusted amount approved: 5,000 Reason: Exemption allowed was in excess of the limit 27-33-3

Huggins, Patrick Amount allowed: 5,000 Amount rejected: 2500 Adjusted amount approved: 2500 Reason: An apartment rented or available for rent or occupied

by another family group. Sec 27-33-19 (e) (f) & 27-33-21 (h)

Parks, Lucious Amount allowed: 4720 Amount rejected: 2360 Adjusted amount approved: 2360 Reason: Exemption allowed on more than the applicant's eligible

portion of the property Sec. 27-33-19 (a) (b) & 27-33021 (c)

Pinson, Laura T. Amount allowed: 3530 Amount rejected: 3530 Adjusted amount approved: -0- Reason: Exemption not granted to a natural person Sec. 27-33-13

Porter, Willie A. Amount allowed: 1990 Amount rejected: 995 Adjusted amount approved: 995 Reason: Exemption allowed on more than the applicant's eligible

portion of the property. Sec 27-33-19 (a) (b) & 27-33-21 (c)

Roulette, Sally H. Amount allowed: 2813 Amount rejected: 703 Adjusted amount approved: 2110 Reason: Exemption allowed on more than the applicant's eligible

portion of the property 27-33-19 (a) (b) & 27-33-21 (c)

Spencer, Amy D. Amount allowed: 4550 Amount rejected: 2275 Adjusted amount approved: 2275 Reason: Exemption allowed on more than the applicant's eligible


Starnes, Helen Amount allowed: 1830 Amount rejected: 830 Adjusted amount approved: 1000 Reason: An apartment rented or available for rent or occupied by

another family group 27-3319 (e) (f) & 27-33-21 (h)

Tatum, Anna B. Amount allowed: 2075 Amount rejected: 1035 Adjusted amount approved: 1040 Reason: An apartment rented or available for rent or occupied by

another family goup. 27-33-19 27-33-19 (e) (f) & 27-33-21h


Exemption allowed on more than the applicant's eligible portion of the property 27-33-19 (a) (b) & 27-33-21 (c)

Taylor, Kathleen Amount allowed: 5000 Amount rejected: 2500 Adjusted amount approved: 2500 Reason: An apartment rented or available for rent or occupied

by another family group 27-33-19 (e) (f) & 27-33-21 (h)

Tidwell, Sharon L. Amount allowed: 3260 Amount rejected: 1630 Adjusted amount approved: 1630 Reason: Exemption allowed on more than the applicant's eligible


Turnbow, Guy N. Jr. Amount allowed: 5000 Amount rejected: 810 Adjusted amount approved: 4190 Reason: Exemption allowed on more than the applicant's eligible

portion of the property 27-33-19 (a) (b) 27-33-21 (c)

Vaughn, Henry Amount allowed: 1450 Amount rejected: 725 Adjusted amount approved: 725 Reason: Exemption allowed on more than the applicant's eligible

portion of the property. 27-33-19 (a) (b) & 27-33-21 (d)

Tyler, James L. Amount allowed: 5000 Amount rejected: 5000 _Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31 (a)

Windham, Wilmer E. Amount allowed: 3890 Amount rejected: 1945 Adjusted amount approved: 1945 Reason: An apartment rented or available for rent or occupied by

another family group Sec 27-33-19 (e) (f) & 27-33-21 (h)

Shaw, Clarence Amount allowed: 1750 Amount rejected: 750 Adjusted amount approved: 1000 Reason: An apartment rented or available for rent or occupied by

another family group. 27-33-19 (e) (f) & 27-33-21 (h)

Tucker, T. E. Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: The application was not signed by the applicant. 27-33-310

Ivey, James L. Amount allowed: 3030 Amount rejected: 3030 Adjusted amount approved: -0- Reason: Exemption was allowed on property not claimed on the

application. 27-33-31 (i) The dwelling was not separately assessed on the land roll. 27-33-33 (a)

65 AND OVER AND DAV

Pinson, Laura Amount allowed: 3530 Amount rejected: 3530 Adjusted amount approved: -0- Reason: Exemption not granted to a natural person. 27-33-13

MINUTE :00K No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47 - 8314

65 AND OVER AND DAV CONTINUED

Pearson, Jerome Amount allowed: 2900 Amount rejected: 2900 Adjusted amount approved: -0- Reason: The applicant was not 65 years of age nor service connected

totally disabled American Veteran on or before January 1st. 27-33-7

Tatum, Anna B. Amount allowed: 2075 Amount rejected: 1035 Adjusted amount approved: 1040 Reason: An apartment rented or available for rent or occupied by

another family group. 27-33-19 (e) (f) 27-33-21 (h) Exemption allowed on more than the applicant's eligible portion of the property. 27-33-19 (a)(b) & 27-33-21 (c)

Parks, Lucious Amount allowed: 4720 Amount rejected: 2360 Adjusted amount approved: 2360 Reason: Exemption allowed on more than the applicant's eligible


Collins, Bessie W. Amount allowed: 1040 Amount rejected: 520 Adjusted amount approved: 520 Reason: Exemption allowed on more than the applicant's eligible


Vaughn, Henry Amount allowed: 1450 Amount rejected: 725 Adjusted amount approved: 725 Reason: Exemption allowed on more than the applicant's eligible

portion of the property. 27-33-19 (a) (b) 27-33-21 (c)

Hawkins, Clara B. Amount allowed: 3460 Amount rejected: 1730 Adjusted amount approved: 1730 Reason: An apartment rented or available for rent or occupied by

another family group. Sec 27-33-19 (e) (f) 27-33-21 (h)

Taylor, Kathleen Amount allowed: 5000 Amount rejected: 2500 Adjusted amount approved: 2500 Reason: An apartment rented or available for rent or occupied by

another family group 27-3319 (e) (f) 27-33-21 (h)

Windham, Wilmer Amount allowed: 3890 Amount rejected: 1945 Adjusted amount approved: 1945 Reason: An apartment rented or available for rent or occupied by

another family group. 27-33-19 (e) (f) 27-33-21 (h)

Downs, Walker E. Amount allowed: 1730

1170 Amount rejected: 1730

580 Adjusted amount approvedL -0-

590 Reason: Exemption allowed was in excess of the limit 27-33-3

It was found that the following objections were filed; and that after

discussion and investigation, it was ordered that the City Clerk forward the

objections to the State Tax Commission for further consideration:


HOMESTEADS

Gordon, Josephine Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31(a) Objection: The name was reported in error. The correct name

should be Josephine Gordon Wilson and will be reported to the Tax Commission.

Hewlett, Jim Amount allowed: 1370 Amount rejected: 1370 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31 (a) Objection: The homeowner presented a copy of the application

signed at the County and exemption was allowed.

MacDonald, H. S. Jr. Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31 (a) Objection: The homeowner presented a copy of the application


McKibben, Doris Amount allowed: 2330 Amount rejected: 2330 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31(a) Objection: The homeowner presented a copy of the application


Somerville, Ella K. Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31 (a) Objection: The name was reported in error. The correct name

should be Vasser Bishop and will be reported to the Tax Commission.

Greene, Dorothy H. Amount allowed: 1463 Amount rejected: 1463 Adjusted amount approved: -0- Reason: No application could be found in the tax commission files

in the name of this person. 27-33-31 (a) Objection: The name of Dorothy Greene submitted on Page 60 of the

Homestead Recap. was in error. This name should be James Hill. The tax commission should have a copy of a new application for homestead exemption in the name of James Hill. We supplemented on Page 83 of our recap. of homesteads.

Weeks, Rona L. Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: Since the application was not complete in certain

substantial particulars, eligibility for exemption could not be determined. 27-33-31 (n)

Objection: We have checked the records of the Chancery Clerk's office and find that the deed was recorded May 6, 1974 in Book 296 at page 496.

Waddington, Mary S. Amount allowed: 970 Amount rejected: 970 Adjusted amount allowed: -0- Reason: Since the application was not complete in certain

substantial particulars, eligibility for exemption could not be determined. 27-33-31.

Objection: The application was signed by Joe Waddington and he is the only heir living on the property.


Dorizas, Paula Amount allowed: 3300 Amount rejected: 1650 Adjusted amount approved: 1650 Reason: Exemption allowed was on more than the applicant's

eligible portion of the property. 27-33-19 (a) 27-33-21(c) Objection: We were advised by the State Tax Commission that this

has been corrected.

Coffey, Wilma G. Amount allowed: 1490 Amount rejected: 1490 Adjusted amount approved: -0- Reason: Exemption was allowed on property not claimed on the

application. 27-33-31 (i) Objection: The property claimed on the homestead application

was assessed on the 1975 City land roll in two assessments. The two assessments covered the property she claimed on the application.

Purvis, Elizabeth B. Amount allowed: 3520 Amount rejected: 3520 Adjusted amount approved: -0- Reason: When husband and wife are separated but not divorced,

jointly owned land other than the home at time of separation is not eligible. 27-33-19.

Objection: Mrs. Purvis and her husband are separated. She has had the opportunity and responsibility to love, rear and educate her duahgter at the same address, and the country residence her husband received homstead on has been deed to her only. She therefore feels that she should be given homestead on her city residence

65 AND OVER AND DAV

Hewlett, Jim Amount allowed: 1370 Amount rejected: 1370 Adjusted amount approved: -0- Reason: No application could be found in the tax commisson files

in the name of this person. 27-33-31 (a) Objection: The homeowner presented a copy of the application signed

at the County and exemption was allowed.

Caffey, Wilma G. Amount allowed: 1490 Amount rejected: 1490 Adjusted amount approved: -0- Reason: Exemption was allowed on property not claimed on the

application. 27-33-31 (i) Objection: The property claimed on the homestead application was

assessed on the 1975 City land roll in two assessments. The two assessments covered the property she claimed on the application.

Weeks, Rona L. Amount allowed: 5000 Amount rejected: 5000 Adjusted amount approved: -0- Reason: Since the application was not complete in certain

substantial particulars, eligibility for exemption could not be determined. 27-33-31

Objection: We have checked the records of the Chancery Clerk's office and find that the deed was recorded May 6, 1974, in Book 296, Page 496.

* * *



Virg H. Chrestman, City Clerk




COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P.M. MAY 3, 1977


Mississippi, met in regular session at the City Hall at 7:00 P.M., Tuesday,

May 3, 1977, it being the time and place fixed by law for the holding of

said meeting when and where the following were present:









* *


G. O. Griffith, Jr. - with the firm of Freeland & Gafford, City Attorneys










Lanny Mitchell - Administrative Assistant to Dr. of Planning & Development

Glenn Hill - Acting Fire Chief

* * * *



transacted;

Mrs. Elizabeth Rogers, heir in the P. K. Hardy Estate, in the Burney

Branch area came before the Mayor and Board of Aldermen to discuss the

acquisition of the P. K. Hardy property in the Burney Branch area. Mrs.

Rogers asked the following questions:

"Is the Burney Branch Program under Uniform Relocation Act of 1974

and the Real Property Acquisition Policy Act of 1970?" Mayor Leslie

requested that Ben Smith, Director of Community Development, answer Mrs.

Rogers questions.

Mr. Smith stated that the program is under the Real Property Acquisition

Policy Act of 1970.

"What is the fair market value? Mayor and Board, would you sell.your

property in the City of Oxford for 8 cents per square foot?"

Mr. Smith replied by stating that Fair Market Value is an agreed upon

price that a willing buyer will pay a willing seller. Mr. Smith further

stated that the 8 cents per square foot Mrs. Rogers refers to amounts to

approximately $3,500 per acre for undeveloped property. Two appraisals

were made and comparables within 500 feet of the property were sited.

"Hensley to Dr. Singley and Weems to Smith."

Mrs. Rogers then stated that the Oxford Housing Authority had purchased

over 126 parcels in the Urban Renewal area paying 35 cents per square foot

and no less than 15 cents per square foot.

"Under Relocation Program do you have a schedule for replacement

housing?"

Mr. Smith answered the schedule method is not the method preferred by

HUD. The preferred method is done on a case by case basis.

"Are funds available to repair homes to remain in the area?"

Mr. Smith stated that no rehabilitation was scheduled as a result of

budget limitations.

"Why are whites being paid more than blacks for their property?"

Mr. Smith explained that he had no knowledge of such practice and

that two appraisals of the property are used to establish the value of the

property. Persons are made the offer inwriting for their property and if

they are not willing to sell, the court of Eminent Domain will determine

the fair market value.

"Can displaced families select their own house plan and contractor?"

Mr. Smith answered yes.


Mrs. Rogers stated that there are no dedicated streets in Oxford in

black neighborhoods. The water service in Burney Branch Community was put

in in 1943 by her borther and paid for by her grandmother and lights had

been installed at their expense as they bought and paid for the poles.

After the discussion, Mrs. Rogers stated that her property was not for

sale and Violet Smith agreed that her's was not for sale either.

Mayor Leslie thanked the group for coming and that the Board would

discuss any other problems that they might wish to bring before them.

Mr. Victor E. Coursey, Jr., came before the Mayor and Board of Aldermen

to discuss the assessment on the Admiral Benbow for the 1975 taxes. Mr.

Coursey seemed to think the facility was not complete as of January 1, 1975.

The property opened for business in August of 1975. He asked the Board to

reconsider the 1975 tax assessment on this property.

Mayor Leslie advised him that the Board would look into this matter

and advise him of their decision.

There came on for consideration the second reading of "AN ORDINANCE

AMENDING THE OFFICIAL ZONING ORDINANCE FOR OXFORD, MISSISSIPPI, BY CHANGING

THE USES PERMITTED BY SPECIAL EXCEPTION IN THE RC, MULTI-FAMILY RESIDENTIAL

ZONE."


Alderman Pettis, and passed unanimously to set June 7, 1977, as the date

for public hearing on this ordinance.

Mayor Leslie recognized John Bounds and Lou Zehnder on behalf of Chicksa

District of the Boy Scouts. Mr. Bounds thanked the Mayor and Board of

Aldermen for participating in the trash bag pilot project. He stated that

the boys had purchased 200 cases of the trash bags and had sold approximately

60 cases. He thanked the Mayor and Board for their participation by running

the ad in the newspaper encouraging the use of the bags and he advised the

Board that the scouts would be going on a house to house campaign on May 21,

1977, in an effort to sell the bags.


Mr. Billy White, Chief of Police, came before the Mayor and Board

to discuss the traffic control near the Tradewinds Shopping Center. Mr.

White presented a proposal made by the State Highway Department. It was

their recommendation that we attempt to control with signs rather than

signals. The estimated cost to control with signs is between $400 - $500

and the cost for traffic signals approximately $15,000.


Alderman Pettis and passed unanimously authorizing Mr. White to proceed

with the plan to control the traffic with the signs.

Mr. Ken Welch, City Assessor, reported to the Board that seven people

came by his office stating that their homes were incomplete in the Thacker

Heights Subidivision as of January 1, 1976 and that adjustments were

being made. Mr. Welch recommended that a back assessment be made for

Lottie Threlkeld for 1970 taxes as this property was left off the roll in

1970; whereupon, motion was made by Alderman Jones, seconded by Alderman

Kelly and passed unanimously to assess Lottie Threlkeld as follows:

Name Description Total Assessed Value Year

Lottie Threlkeld FR SF 1/4 $ 485 1970 9-8-3 (Smaller House)

Lottie Threlkeld FR SE 1/4 9-8-3 $1210 1970 (Larger House)

There came on for consideration a resolution authorizing relocation

payment in excess of the Uniform Relocation Assistance and Real Property

Acquisition Policy Act of 1970. Motion was made by Alderman Woodburn,

seconded by Alderman Jones and passed unanimously to adopt the following

resolution:

A RESOLUTION AUTHORIZING RELOCATION PAYMENTS IN EXCESS OF THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICY ACT OF 1970

WHEREAS, the "Uniform Relocation Assistance and Real Property

Acquisition Policy Act of 1970" specified certain minimum relocation benefits

to persons displaced by projects being undertaken with federal funds; and

WHEREAS, the Community Development Block Grant Program is being

funded with federal funds from the U. S. Department of Housing and Urban

Development and subject to the provisions of the Uniform Act; and


WHEREAS, application of the Uniform Act requirements may, in certain

instances, prohibit displaced persons from receiving benefits to which

they are otherwise entitled; and

WHEREAS, it is deemed to be in the public interest and reasonably

necessary for the promotion of the public health, safety, and general

welfare that certain requirements under the Uniform Act be waived, altered,

or otherwise amended;


OF THE CITY OF OXFORD, MISSISSIPPI, that requirements of the Uniform

Act are hereby revised as follows:

1. Requirements under the Uniform Act specifying that Replacement

Housing Grants be calculated on the basis of the total amount paid to

an owner-occupant shall be deemed to be the net amount actually paid to

an owner-occupant who is not entitled to the total purchase payment by

virtue of being only a part-owner of the property acquired.

2. The difference between the total amount paid to all owners of

such parcel and that received by the owner actually residing on the

premises may be paid to the owner-occupant upon meeting all the following

requirements:

A. The amount paid to other persons having an interest in the

property is not available to the owner-occupant to be used

for purchase of a replacement dwelling;

B. The owner-occupant is not financially able to contribute

said amount from his personal funds; and

C. The owner-occupant is unable to secure financing of said

amount from local banks, savings and loans, or other

lending institutions.

3. Payment of such amount by the City of Oxford shall be limited to

only one (1) such payment for any parcel to be acquired, and only after all

other resources have been depleted.

4. Final - determination of the eligibility for such payments shall be

determined by the Director of Planning & Development, provided, however,

that any person may appeal such determination to the Board of Aldermen.

The above resolution having been first reduced to writing and read

at a public meeting of the governing authorities of the City of Oxford,

Mississippi, on motion of Alderman Woodburn, seconded by Alderman Jones,

and the roll being called, the same was adopted by the following vote:


ATTEST:

/s/ Virginia H. Chrestman








Approved this the 3rd day of May, 1977.

VIRGINIA H. CHRESTMAN, CITY CLERK

(SEAL)

* *

Upon the recommendation of Ben Smith, Director of Planning & Develop-

ment, motion was made by Alderman Jones, seconded by Alderman McLaurin

and passed unanimously authorizing Change Order No. 1 for the Recreation

Complex contracts with Blakley Electric and Grantham Construction Company

as follows:

1300 yds. additional fill material and raise manhole 2' Concession building as per original bid Electrical for concession building 12 x 16 Pavillion

$2,530 8,259

925 2,350

$14,064

Motion was made by Alderman Kelly, seconded by Alderman King and

passed unanimously authorizing the advertisement for bids for playground

equipment, tennis nets, and tennis wind screens for the Recreation Complex.

Said bids to be opened at 2:00 p.m. on the 7th day of June, 1977.

* *


passed unanimously authorizing the advertisement for bids for Water

Treatment Plant. Said bids to be opened on June 7, 1977, at 2:00 p.m.

. Le le JOHN 0. LESLIE, MAYOR


Mayor Leslie advised the Board that he had received a letter from

James N. Jenkins asking that his resignation be accepted from the

Oxford Fire Department effective May 1, 1977.

Motion was made by Alderman King, seconded by Alderman McLaurin and

passed unanimously to accept the resignation of Mr. Jenkins.

Upon the recommendation of Acting Fire Chief Glenn Hill, motion was

made by Alderman King, seconded by Alderman Pettis and passed unanimously

authorizing the employment of Pat Conner as a replacement in the Fire

Department effective May 5, 1977, at a salary of $625.00.

Upon the recommendation of Billy White, Chief of Police, motion was

made by Alderman Pettis, seconded by Alderman McLaurin and passed

unanimously to employ the following interns: David Shaw, Johnny Brown,

Phillip Babb, and Terrence Knister as interns for summer work in the

Police Department with employment to be effective May 16, 1977.


passed unanimously authorizing Mayor Leslie and R. L. "Jack" Tidwell to

employ grass cutters as needed in the Sanitation Department.

A RESOLUTION IN SUPPORT OF J. 0. GILMORE, M.D. DAY

WHEREAS, Dr. J. O. Gilmore has served effectively in the practice of

medicine in the Oxford, Lafayette County area since July, 1956; and

WHEREAS, Dr. Gilmore has been recognized by his peers in the

medical profession in Mississippi by being elevated to President of the

Mississippi State Medical Association for 1977-78; and

WHEREAS, Dr. Gilmore has devoted his life to the service of his

fellowmen in treating illnesses and affliction; and

WHEREAS, Dr. Gilmore has endeared himself in the hearts of his patients

and fellow citizens.



That the Mayor and Board of Aldermen of the City of Oxford, Mississippi, affirm and support the proclamation that May 8, 1977, be J. O. GILMORE, M. D., DAY in the City of Oxford.


The above resolution having been considered at a public meeting of the

Mayor and Board of Aldermen of the City of Oxford, on motion of Alderman

McLaurin, seconded by Alderman Pettis, and the roll being called, the

same was adopted by the following vote:

Alderman McLaurin voted Aye.

Alderman Haley voted Aye.

Alderman Jones voted Aye.

Alderman King voted Aye.

Alderman Kelly voted Aye.

Alderman Pettis voted Aye.

Alderman Woodburn voted Aye.

Approved this the 3rd day of May, 1977.

ATTEST:


(SEAL)

* * *

There came on for discussion a three-day celebration in honor of the

4th of July, 1977.


passed unanimously authorizing Mayor Leslie to represent the City of

Oxford at a committee meeting for the 4th of July celebration and further

that Mayor Leslie be allowed to commit for the City of Oxford an amount

not to exceed $1,000 to be used in connection with the 4th of July

celebration.


and passed unanimously authorizing a contract with Watkins, Ward, and

Stafford in the amount of $1,350 for the audit of the Community

Development work for Fiscal Year 1976-77.

There came on for discussion the April minutes and accounts. The

account of Freeland and Gafford in the amount of $766 for work on purchasing-

inventory central program was discussed.


A


passed unanimously authorizing the approval of the April minutes and

accounts as presented.

Mayor Leslie advised the Board that the Park Commission is in need

of additional funds to purchase a floor scrubber to be used in the new

Recreation Complex and to purchase some folding chairs and tables.


Alderman Woodburn and passed unanimously authorizing the obligation of

$8,000 from Revenue Sharing Entitlement No. 8 for use by the Oxford Park

Commission.


passed unanimously adopting Ordinance No. 1977-7, "AN ORDINANCE ENACTING

SECTION 5-14 OF THE CODE OF ORDINANCES OF THE CITY OF OXFORD, MISSISSIPPI."

Bids opened at 2:00 p.m. for Hydroseeder equipment and truck for

the Wastewater Treatment Plant were presented to the Mayor and Board as

follows:

Hydroseeder Equipment

The Finn Equipment Company, Cincinnati, OH $13,389.00

Heavy Duty Truck

Smith Oil, Inc. (1973 International) 11,295.00

F. W. Belk & Son Motor Co. 17,038.84 recommended options:

21.6 Section Modulus 110,000 PSI Heavy Duty frame 348.45

8-Rear on & off Highway Tread, tires 290.88

After discussion of this matter and due to the fact that written

approval for the discharing of the sludge on properties has not been

obtained from the State Health Department, motion was made by Alderman

Kelly, seconded by Alderman Haley and passed unanimously that this matter

be held until such time as the written approval is received from the

State Health Department.

3


Motion was made by Alderman Kelly, seconded by Alderman Jones and

passed unanimously authorizing the advertisement for bids for a radio

to be used in the Sewer Department truck of Bill Denton that would be in

contact with the Oxford Fire Department and the Oxford Civil Defense.

There came on for consideration the final hearing on the rezoning

request of Dr. James W. Rayner from

Tom Newberry, Planning Coordinator,

following petitions have been filed

room to speak against the request:

April 14, 1977

Dear Mr. Mayor and Aldermen:

R-B, Residential to R-C, Residential.

advised the Mayor and Board that the

and that persons were present in the

Our neighborhood in the subdivision of Southern Hills is at present a quiet, isolated area that is part of the city but yet without the noise, traffic, litter and vandalism that frequently plagues city-dwellers. It is a rather stabile community of sixteen homes. The people who buy and move into the subdivision usually plan to be in Oxford for years to come. Many of us have made sizable additions to our homes. We are raising families here.

Why are each and every one of us so distressed about the rezoning proposal of 5 acres of land to the south of us? Because it would destroy the essence of our community! We are buffered on all sides by woods or homes similar to ours, except to the south. To the south we are bordered by the high tension power line under which no trees can be allowed to grow. Beyond the power line is the 5 acres in question. Right now the land is in pasture and woods. There we pick blackberries, find grapes, and enjoy the dogwoods and the sassafras. But the commercial building on an extension of Elliot Street, the most accessible part of the 5 acres, would invade the privacy of our backyards, of our streets, and in the winter when the trees are without leaves, of the entire subdivision. It would add undue noise, traffic and pollution.

We bought our homes here because of the pleasant conditions our Southern Hills subdivision has to offer. We feel that the city planners have guaranteed those conditions by the original zoning ordinance for the surrounding land. We implore you to protect our homes. We can only leave it in your hands and pray that you will wisely (and petition you to) reject the proposal for rezoning in case number 44.

/s/ Lottie E. Morgan Residents of Southern Hills

/s/ Mr. & Mrs. Darral Jordan /s/ Mr. & Mrs. Don Lewis /s/ Mr. & Mrs. Noah Massey /s/ Mr. & Mrs. Dean West /s/ Arthur Kibble /s/ Dr. & Mrs. Mickey Smith /s/ Betty Kibble /s/ Dr. & Mrs. Jerry C. Ritchie /s/ W. T. West /s/ Mr. & Mrs. Jimmy R. Brown /s/ Brenda West /s/ Walter M. Mathews /s/ Judy Cooper /s/ Mary T. Mathews /s/ Dr. Charles M. Cooper /s/ Janet B. Elkins /s/ Mr. & Mrs. Rabon Gullick /s/ - Gary R. Mooers /s/ Dr. & Mrs. A. D. Powell, Jr. /s/ Maxine Mooers


May 2, 1977

TO: Mayor John Leslie Mr. Pat Haley, Alderman, Ward II Other Members of the Oxford Board of Aldermen

FROM: The Undersigned Residents of Scott and Elliott Streets

RE: Rezoning Case # 44

It has come to our attention that a tract of undeveloped land in the Southern Hills Subdivision which borders existing single family housing is being considered for rezoning to allow the construction of multifamily dwellings. The rezoning of this area would seem inconsistent with current zoning practices in this area. The neighborhood is currently isolated from heavy traffic, and its streets and utilities are not adequate to meet the demands of the increased traffic multifamily zoning might bring into the area.

We are opposed to the rezoning and are hopeful you will share our views. The City of Oxford should continue to support the concept of insulated residential zoning.

Thank you for your consideration of our interests.

/s/ Sterling L. Smith /s/ Jack L. Moore /s/ Jeanette Smith /s/ Leslie Malone /s/ George Chesteen /s/ Mrs. Leslie Malone /s/ Carolyn Chesteen /s/ Anita C. Hutcherson /s/ David E. Blevins /s/ John W. Turnipseed /s/ Donna L. Blevins /s/ Louie E. Turnipseed /s/ Robert D. Oesterling /s/ H. C. Franklin /s/ Shirley B. Oesterling


Alderman Woodburn and passed unanimously to deny the request and that the

property remain zoned R-B, Residential.

* *

There came on for consideration a request from Lewis Sewell, Pastor

of the First Baptist Church and Jessie Phillips, Chairman of Deacons of

First Baptist Church, that the Board grant a Quit Claim Deed to the

church for an unopened alley and that unopened portion of South 8th Street.


passed unanimously to grant the request.

There came on for consideration the request of Bill Rogers, III, for

the use of city-owned property known as Harrison Avenue Extended continued

from the April 5th Board meeting.


Alderman Jones and passed unanimously authorizing the City Attorney to

prepare a suitable easement, subject to reissue at the end of five years,

and not to allow permanent-type structures on the property and that the

easement be presented back to the Board for review before it is executed.


There came on for discussion the problem of Burney Branch concerning

Mr. Kellum, Owen Burrow, and Mrs. Parsons in the vicinity of South 18

Street. Alderman Woodburn and City Engineer Smith were instructed to

look into this problem and make recommendations back to the Board.

There came on for discussion the house of Dora Lewis constructed by

Jim Walter Homes Corporation. Motion was made by Alderman Jones, seconded

by Alderman McLaurin and passed unanimously to take no action at this

time.



THE OFFICIAL ZONING ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI, 1971,

SO THAT CERTAIN PROPERTY IS REZONED FROM R-B, TWO FAMILY RESIDENTIAL TO

S-C, SHOPPING CENTER."


and passed unanimously to adopt Ordinance No. 1977-9, "AN ORDINANCE

AMENDING THE OFFICIAL ZONING ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI,

1971, SO THAT CERTAIN PROPERTY IS REZONED FROM R-B r RESIDENTIAL TO H-C,

HIGHWAY COMMERCIAL."


that this Board do now recess until May 18, 1977, at 12:30 p.m.

7 .7„.-

VIRGINI H. CHRESTMAN, CITY CLERK


RECESS REGULAR MEETING 12:30 P.M. MAY 18, 1977

Pursuant to a recess order on May 3, 1977, the Mayor and Board of Aldermen met on May

18, 1977, at 12:30 P.M. in the Mayor and Board's Chambers in City Hall when and where

the following were present:

J. P. McLaurin, Mayor Pro Tempore - Presiding





*



T. H. Freeland III - City Attorney

Al Sage - City Attorney

Ben Smith - Director of Planning and Development

*

After the meeting was called to order, the following business was transacted:

Ben Smith, Director of Planning and Development brought the Board up-to-date on

the status of the Community Development Application for 1977-78. The Application was

filed on April 11, 1977. A letter was received from Mr. James S. Roland, Area Direc-

tor of the Department of Housing and Urban Development on May 11, 1977, requesting

supplemental information on two of the projects in the application (Industrial Park

Development and Extension of Molly Barr Road). This request was made in response to

a new policy directive requiring that the Area Offices be persistent in efforts to

see that the Block Grant Program meets the statutorily prescribed

purpose of developing viable urban communities. We were given fifteen days from the

receipt of the letter to supply additional information concluding that the activities

meet the statutory objectives. We were further advised by HUD that if more time was

needed for the documentation the money for these projects should be reprogrammed to

another activity in the application which meets the statutory requirements and then

come back at a later date and amend the application with the requested data to back

up the projects.

After discussion, motion was made by Alderman Woodburn, seconded by Alderman

Pettis, and passed unanimously by the Aldermen present authorizing John 0. Leslie,

Mayor to submit a revised Community Development Black Grant Program Application

allocating the funds for the industrial park and extension of Molly Barr Road

Project into one other approved activity as requested by Mr. Jerry Perkins and

Mr. Jimmy Wilson of the Area HUD Office in Jackson.

*

he,y

OR PRO TEMP RE


There came on for discussion Civil Action File No. WC 7744-K. Motion was made by

Alderman King, seconded by Alderman Woodburn, and passed unanimously by the Aldermen

present to retain the firm of Freeland and Gafford for defense of the city's interest

in the above suit and authorizing them to proceed seeking an immediate hearing on the

merits of the case at the earliest time possible.

Upon the recommendation of the City Clerk, motion was made by Alderman Woodburn,

seconded by Alderman Kelly, and passed unanimously by the Aldermen present authorizing

the employment of Janet Ivy in the Clerk's Office effective May 23, 1977, at the rate

of $2.30 per hour.

On motion duly made, seconded and passed unanimously, it was ordered that

this board do now recess until June 2, 1977, at 2:00 p.m.

/ CHRESTMAN, CITY CLERK R)G A H. MCLAUR N,

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 41-83 I 4

RECESS, RECESS REGULAR MEETING 2:00 P.M. JUNE 2, 1977

Pursuant to a recess order on May 18, 1977, the Mayor and Board of Aldermen met on

June 2, 1977, at 2:00 p.m. in the Mayor and Board's Chambers in City Hall when and

where the following were present:


Rufus Jones - Alderman




*

John Crews - Alderman Elect


* * * *


In the absence of the Ci'cy Clerk, Ben Smith was asked to record the minutes.

There came on for discussion the matter of complaints presented to the Board at

the May 3, 1977, meeting by persons residing within the Burney Branch Road Redevel-

opment Area. Ben Smith, Director of Planning and Development, presented facts per-

taining to the problems and after discussion, motion was made by Alderman Jones,

seconded by Alderman Woodburn and passed unanimously by all the Aldermen present

that:

1. The appraisals previously approved by the Board shall stand as approved,

and any persons dissatisfied with those values may submit his own

appraisals or other evidence to Ben Smith who will review such documents

and present such to the Board with appropriate recommendation.

2. All applicable laws, rules, and regulations have been complied with in

the administration of the Redevelopment Program.

3. At the oral request of the Department of Housing and Urban Development,

any person being displaced from this project will be entitled to a new

dwelling of equal size in the event a "comparable" dwelling is not

available within the city of Oxford.

4. Approve a revised schedule of replacement housing costs which reflects

the dwelling sizes determined by Item 3 above, and a minimum dwelling

size of 800 feet as previously used. Such a schedule also contains

a cost of $17.50 per square foot for heated area, and $8.75 per square

foot for unheated area. Estimated land cost for a replacement housing

unit shall be $2,100.

* *

1


A committee of the Board of Aldermen composed of Mayor Leslie, Aldermen Jones,

Kelly, King, and Woodburn met with Mr. R. B. Anderson, Mr. Jimmy Davis, and their

attorney, Mr. Ed Roberts, to discuss their development located outside the City on

in the vicinity of Anderson Road. Also present were Mr. John Smith, Mr. Tom Landrum,

and Mr. Ben Smith.

The discussion centered around previous agreements between Mr. Anderson and the

City involving installation of sewer lines on Mr. Anderson's property, and another

agreement between Mr. Davis and the City involving water and sewer lines.

John Smith presented copies of the agreements, and Mr. Landrum pointed out that

the initial agreement covered only sewer charges.

Mr. Anderson presented his opinions in the matter, and stated that neither he

nor Mr. Davis, or any person to whom they have sold property should have to pay the

extra water and sewer charges normally required for service outside the city.

Mr. Davis, at the request of Mayor Leslie, specifically stated the problems

involved. The first point of contention is that they wanted the 25% surcharge

dropped, and the second was that they wanted the city to assume maintenance of lines

installed within the area by Mr. Anderson and Mr. Davis.

After considerable discussion of these matters, Mr. John Smith, Mayor Leslie,

and Tom Landrum were to confer with the city attorney on Monday and report back to

the full Board at the June 7, 1977, meeting.

A second matter was presented to the committee by Mr. Anderson and Mr. Davis.

This project involved paying on an assessment basis of two proposed roads south of

Highway 6 on the east and west side of Oakwood Plaza Shopping Center. One road is

proposed to be 600 feet long and the second is 900 feet long. Alderman Jones

moved, and Alderman Kelly seconded, a motion instructing the city engineer to

investigate the matter and set a date for public hearing for all parties involved.

* *

On motion duly made, seconded and passed unanimously, it was ordered that this

Board do now adjourn Sine-Die.

-----,. --- .--- ' ----, ..--

, / _,------- BEN SMITH, DIRECTOR OF PLANNING

AND DEVELOPMENT

0




COUNTY OF LAFAYETTE

CITY OF OXFORD

*

*

* * * * * * *

* * * * * *

* * * * *

*

* *

*

REGULAR MEETING 7:00 P.M. JUNE 7, 1977

Be it remembered that the Mayor and Board of Aldermen of the City of Oxford, Mississippi,

met in regular session at the City Hall at 7:00 P. M., Tuesday, June 7, 1977, it being

the time and place fixed by the law for the holding of said meeting when and where the

following were present:

John O. Leslie, Mayor - Presiding








* *








Jack Tidwell - Superintendent of Sanitation Dept.


Joe Pegram - with the firm of Freeland & Gafford, City Attorneys




Ben Smith, Director of Planning and Development reported the tabulation of bids

for the playground equipment, tennis nets, and tennis wind screens opened at 2:00 p.m.

as follows:

Company Equipment Tennis Nets Wind Screens

Miracle Rec. Equip. $2,862.00 No Bid No Bid

Game-Time, Inc. 3,440.35 $516.00 $1,104.00

Creative Leisure Incomplete 700.80 856.00

Jayfro Corp. Incomplete 496.08* 1,040.80

University Sporting Goods No Bid 806.64

1,296.00 & 1,222.00

Belson Mf. Co. Incomplete No Bid No Bid

*Unable to determine if "Equal" product submitted is in fact "Equal"

Upon recommendation of Mr. Smith, motion was made by Alderman McLaurin, seconded

by Alderman Kelly and passed to award the bids as follows:

Miracle Recreation Equipment $2,862 for equipment

Game-Time, Inc. $516.00 for tennis nets

Creative Leisure $856.00 for wind screens

* *

RESOLUTION OF CONDITIONAL AWARD CITY OF OXFORD, MISSISSIPPI

WHEREAS, under provisions of the Farmers Home Administration, advertisement has

been made by this Board for "Water Treatment Plant" to be opened at the City Hall, City

of Oxford, Mississippi, at 2:00 P. M., June 7, 1977.

WHEREAS, at the time and place stated above bids were opened and read aloud as

follows:

Competitive Bids

Associated Constructors, Inc. $112,687.00

Bearden Construction Company

NO BID

C.F.W. Construction Company NO BID

Carothers & Carothers Construction Company

119,981.00

D. D. Freeland Construction Company

146,195.00

East Construction Company

124,800.00

Encore Corporation NO BID

Hays Company, Inc. 124,000.00

Layne-Central Company NO BID

WHEREAS, the lowest and best bid that meets the specifications is as follows:

Associated Constructors, Inc. of Jackson, Mississippi

WHEREAS, an analysis of the total project financing is as follows:

0


1. The existing contracts as of June 7, 1977:

Layne-Central Company $131,704.75 Brown-Steel Contractors, Inc. 212,458.00 D. D. Freeland Construction Company 580,643.48

TOTAL $924,806.23 2. Associated Constructors, Inc., as above 112,687.00

TOTAL CONSTRUCTION $1,037,493.23 3. Estimated additional costs:

Engineering at 6.2% Inspection at 2% Legal at 1% Administrative, including interests,

advertisements, etc.

64,325.00 20,750.00 11,500.00

16,000.00

4. Total estimated project cost at this time $1,150,068.23

NOW, THEREFORE, upon motion by Alderman Rufus T. Jones, and seconded by Alderman

J. P. McLaurin, Jr., it was unanimously voted by the Board that the award be made to

Associated Constructors, Inc., subject to the concurrence of the Farmers Home Admini-

stration; and

BE IT FURTHER RESOLVED that upon the concurrence of the Farmers Home Administra-

tion in that award, the Mayor and Clerk of this Board are authorized to execute the

contract documents on behalf of the Board and notify the Contractor to proceed forth-

with with the contract work subject to the terms and conditions thereof.

This being the date set for a Public Hearing on proposed ordinance amending the

official zoning ordinance for Oxford, Mississippi, by changing the uses permitted by

Special Exception in the R-C, Multi-Family Residential Zone, Mr. Newberry advised the

Board that no petition had been filed and no person was present to object. Motion was

made by Alderman Pettis, seconded by Alderman Jones and passed to adopt Ordinance No.

1977-10, "AN ORDINANCE AMENDING THE OFFICIAL ZONING ORDINANCE FOR OXFORD, MISSISSIPPI

BY CHANGING THE USES PERMITTED BY SPECIAL EXCEPTION IN THE R. C., MULTI-FAMILY RESI-

DENTIAL ZONE."

* * * *

Motion was made by Alderman Jones, seconded by Alderman Woodburn and passed

authorizing the adoption of the following Resolution and that the $50.00 permit fee

be paid from the Water and Sewer Fund.

Be it resolved by The Board of Aldermen of the City of Oxford that John Leslie,

Mayor, be hereby authorized to execute an agreement dated June 3, 1977, with ILLINOIS

CENTRAL GULF RAILROAD COMPANY, copy attached, for 14" water pipeline at Mile Post 570

plus 1,300 feet. Be it further resolved a certified copy of this resolution be trans-

mitted to Illinois Central Gulf Railroad Company.

*

Tom Landrum, Superintendent of the Electric Department reported the tabulation

of bids opened at 2:00 p.m. for pick-up trucks for the Electric Department:


Item 1: F. W. Belk & Son Credit 1967 Ford 11 ton Credit 1969 Ford

Item 11: 1977 model pick-up

$8,730.00 350.00 250.00

$8,130.00

$8,730.00

Upon recommendation of Mr. Landrum, motion was made by Alderman Woodburn,

seconded by Alderman Jones and passed unanimously to reject the bid.

* * *


unanimously authorizing the advertisement for bids for three pick-up trucks and

one two-way mobile radio for the Electric Department. Bids to be opened June 21

at 2:00 p.m.

* * *


unanimously authorizing the employment of Kay M. Hill as assistant cashier for

an interim period in the Electric Department.

* * * *

Motion was made by Alderman Pettis, seconded by Alderman King and passed

unanimously authorizing the promotion of Steve Johnson from dispatcher to Patrol-

man effective June 1, 1977.

* * * *

Petitions were presented from residents of Country Club Subdivision for

annexation to the city as follows:

TO THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI:

We, the undersigned, being residents and property owners in Country Club

Subdivision, Part , St. Andrews Circle, do hereby petition the Mayor and Board

of Aldermen for the annexation of said subdivision into the City of Oxford.

Harry Case Edwin L. Cardwell Olivia Lewis Nabors Celia F. Jarvis B. J. Chain, Jr. Roy N. Carothers B. S. Tate Betty B. Tate Joan G. Fenstermaker Edgar H. Overstreet

No action was taken on this matter.

William F. Lyles J. D. Williams Warner Alford Roy D. Sheffield G. R. Guthrie Arthur H. Kibbe Marvin Wilson Shirley McCauley John W. McCauley

:•• ∎ ►• •• • ■


The following letter was presented:

May 13, 1977

City of Oxford City Hall, 107 South Lamar Oxford, MS 38655

TO WHOM IT MAY CONCERN:

I hereby tender my resignation effective June 1, 1977, as an employee of the City of Oxford, as the Building Inspector. My notice was given May 5, 1977.

Sincerely,

Henry L. Jenkins

cc: Tom M. Newberry Virginia H. Chrestman

Motion was made by Alderman Haley, seconded by Alderman McLaurin, and passed

unanimously to accept the resignation and authorizing an advertisement that the

position of Building Inspector is vacant and that applications are being taken.

Motion was made by Alderman Woodburn, seconded by Alderman McLaurin and passed

unanimously authorizing the advertisement For Sale 1968 International Diesel Truck

with 12 yard dump body, if no other city department has need of the truck.

*

Motion was made by Alderman King, seconded by Alderman Woodburn and passed

unanimously authorizing three firemen to attend the Fire Fighters Convention in

Vicksburg, June 8-11, 1977.

* *

*

Upon the recommendation of Ben Smith, John Smith, David Bennett, and T. W.

Elliott, motion was made by Alderman Jones, seconded by Alderman Haley and passed

unanimously that the Rivers Hill Water and Sewer Project be accepted as completed,

and that operation and maintenance by the city and the one year warranty period

begin June 8, 1977, and further that residents of the area may be connected to the

system as of June 8th upon paying the proper fees.

There came on for discussion the 1975 tax assessment of the Admiral Benbow

Property continued from the May meeting. After discussion motion was made by

Alderman Haley, seconded by Alderman Jones and passed unanimously that the tax

assessor adjust the 1975 tax assessment assessing land only and that the tax

collector proceed to correct the payment of said taxes by purchasing back from

Paul L. Parker this property and sending a corrected tax statement to Mr. Victor

E. Coursey, Jr.


Ben Smith, Director of Planning and Development advised the Mayor and Board of

Aldermen that bids for Water and Sewer Projects to be constructed with Community

Development Funds would be opened at 2:00 p.m., June 16th.

* *

There came on for discussion the bids for truck and hydroseeder equipment for

the Sewer Department taken under advisement at the May meeting. Motion was made by

Alderman Jones, seconded by Alderman McLaurin and passed unanimously to reject all

bids.

* *

There came on for discussion the letter from Mrs. Anna Wright Purser continued

from previous meetings. After discussion motion was made by Alderman Haley,

seconded by Alderman Woodburn, to authorize payment to Mrs. Purser in the amount of

$263.89 from Water and Sewer Fund.

* * *

The following letter was read:

June 1, 1977

To-The Honorable Mayor, and Board of Aldermen City of Oxford

Gentlemen:

This is to express our thanks to you for the work that was done on our street, Clubview Road. We all on the street express our gratitude to you for having this work done. As you know we still have another item that we all are concerned about. Hope you will be able to help us with this problem before next Election.

I want to congratulate those of you that were elected and my sympathy to those who were not. As you know I do know how to sympathize with a loser. Looking forward to the New Administrative Year, and if I can ever be of any service to any of you, please call on me. Thanks again.

Your friends on Clubview Road,

By-/s/ Hershel R. Turner


unanimously authorizing the Mayor and Clerk to execute Easement with General Services

Administration so that they may construct drainage facilities in back of the Federal

Building.

* * * *

Motion was made by Alderman King, seconded by Alderman Pettis and passed

unanimously to approve the May minutes and accounts as presented.

* * *


Tom Landrum, Superintendent of Electric Department presented a preliminary

report and recommendation in reference to the request of R. B. Anderson and James

Davis for city services of Water and Sewer. Each member was urged to give this

matter serious consideration so that action may be taken at the July meeting.

*

There came on for discussion repairs for water leaks in the City Hall Building

and the Clerk advised the Board that no bids were received. Upon the recommendation

of Tom Landrum and an estimate provided by William V. Smith, motion was made by

Alderman Woodburn, seconded by Alderman Kelly and passed unanimously authorizing

Mr. Smith to make the necessary repairs based on the estimate not to exceed $2,000.00.

* * * *

Ken Welch, City Assessor, discussed with the Board assessment policy. There is

not sufficient funds nor manpower to have a reassessment to equalize at this time.

After discussion, motion was made by Alderman Jones, seconded by Alderman McLaurin

and passed unanimously authorizing Mr. Welch and his staff to check all new residences

added to assessment rolls since 1972 to equalize with the formula used by the reassess-

ment firm in 1972.

* *


unanimously authorizing the city engineer to erect a namepost identifying "Kelly

Lane".

Alderman Haley stated that he had made no promises to any person in regard to

the drainage ditch problems on South 18 Street.

Motion was made by Alderman Haley, seconded by Alderman Jones and passed

unanimously ordering City Engineer, John Smith, to fix the holes in Mr. Cecil Kellum's

yard on South 18 Street

There was further discussion concerning the low place in the street near Ross

and Johnson and that Mr. Donald A. Parson would be making a recommendation in the

near future outlining a plan for correction of this low place.

*

John Barr came before the Mayor and Board asking when he could get a Building

Permit for a home on Molly Barr Road.

No action was taken at this time.

* *

The Mayor and Board of Aldermen met with Mrs. Betty Brenkert, Donn DeCoursey,

Nolin Banks, H. C. Wiley, Jr., and Ed Roberts, attorney, of the Oxford Housing


Authority to discuss the need for additional low-rent housing, child care center to

be operated in the facilities at C. B. Webb Apartments, and other problems related

to both agencies.

Alderman McLaurin thanked the group for coming to bring the City Board up-to-date

on the activities of the Housing Authority Board and suggested that this be done from

time to time in order for both agencies to continue to work together for the improve-

ment of Oxford.

* *

There came on for discussion the application for Fire Chief. Motion was made by

Alderman Jones, seconded by Alderman McLaurin to employ Charley Litherland at a

salary of $1,075.00 permonth effective June 15, 1977. The vote was as follows:






Alderman King voted No

Alderman Woodburn voted No


* *

There came on for discussion the Jennie Dunlap yard on Bramlett Boulevard.

Miss Dunlap has had the yard built up and grass planted due to storm water washing

the yard. She is requesting that the city water the grass.

After discussion, motion was made by Alderman McLaurin, seconded by Alderman

Woodburn and passed unanimously authorizing an adjustment to the billing for June,

July, and August, 1977, billing her based on her usage for June, July, and August,

1976.

* * * *

Glenn Hill has served as acting Fire Chief during this interim period at his

same rate of pay. Motion was made by Alderman Haley, seconded by Alderman Jones

and passed unanimously to pay Mr. Hill the difference in his salary ($870.00 per

month) and that of the previous fire chief ($1,075.00 per month) for the period

March 1, 1977 through June 15, 1977.

* * * *

Motion was made by Alderman Haley, seconded by Alderman McLaurin to increase

the salary of the Mayor from $550.00 to $750.00 per month effective July 5, 1977.

The result of the roll call vote was as follows:


)

Board do now recess until 2:30 p.m., June 16, 1977.

VIRGIN H. CHRESTMAN, CITY CLERK

MINUTE BOOK No. 29, CITY OF OXFORD 'DEMENT, MERIDIAN 47-8314








Motion was made by Alderman Jones, seconded by Alderman Kelly to increase the

salary of the aldermen from $250.00 per month to $300.00 per month effective July 5,

1977. Upon roll call vote, the result was as follows:









* *


•••••

It (-4- I


RECESS REGULAR MEETING 2:30 P.M. JUNE 16, 1977

Pursuant to a recess order on June 7, 1977, the Mayor and Board of Aldermen met on

June 16, 1977 at 2:30 P.M. in the Mayor and Board's Chambers in City Hall when and where







* *





*


A RESOLUTION REQUESTING FINANCIAL ASSISTANCE FROM THE ECONOMIC DEVELOPMENT ADMINISTRATION AND THE


WHEREAS, the City of Oxford has no Industrial Park; and

WHEREAS, the City of Oxford is in need of financial assistance for development

of an industrial park and related facilities; and

WHEREAS, financial assistance may be available from the Economic Development

Administration and the State of Mississippi for such purposes; now

THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF

OXFORD, MISSISSIPPI:

1. That the Three Rivers Planning and Development District be requested to

assist the City of Oxford toward obtaining such Federal and State Funds as may be

available for industrial park purposes.

11. That such funds be applied toward the construction of a 250,000 gallon

elevated water storage tank to serve the industrial park previously submitted to

EDA for funding.

11• That the sum of $315,000 be requested for construction of said elevated

storage tank, with $47,250 of that amount to be provided by the City of Oxford.

1V. That the Three Rivers Planning and Development District give priority

to the City of Oxford when proposals for such projects are submitted to Economic

Development Administration and the State of Mississippi.


The above resolution has been introduced and read at a meeting of the Mayor and

Board of Aldermen of the City of Oxford, Mississippi, on motion by Alderman Woodburn,

seconded by Alderman Pettis, and adopted unanimously by the aldermen present.

Approved this the 16th day of June, 1977.

/ ohn . Les1j(-7

ATTEST:

/S/ Virginia H. Chrestman


(SEAL)

*

The tabulation of bids upened at 2:00 p.m. for Water and Sewer Projects (Price

Hill, Hathorn, Molly Barr, and College Hill Road) was presented as follows:

Associated Hays Construction Constructors, Inc. Company

Base Bid 51,454.80 43,871.20 Alternate No.1 18,848.80 16,382.55 Alternate No.2 9,286.00 7,758.00

79,589.60 68,011.55

After discussion, motion was made by Alderman Woodburn, seconded by Alderman

Kelly and passed unanimously by the aldermen present to accept the base bid of Hays

Construction Company in the amount of $43,871.20 and to authorize alternate No. 1

and 2 pending the outcome of discussion with the University.

Tom Newberry, Planning Coordinator presented 14 applications for the position of

Building Inspector.


Motion was made by Alderman King, seconded by Alderman Kelly and passed

unanimously by the aldermen present authorizing City Engineer, John Smith to pave

the entrance to Burns Church on Molly Barr Road.

* *


Board do now recess until 5:00 p.m., July 5, 1977.

VIRGI IA H. CHRESTMAN, CITY CLERK

MINUTE BOOK No. 29, CITY OF OXFORD DEMERIT, MERIDIAN 47-0314

RECESS, RECESS REGULAR MEETING 5:00 P.M. JULY 5,1977

Pursuant to a recess order on June 16, 1977, the Mayor and Board of Aldermen met on

July 5, 1977, at 5:00 P.M. in the Mayor and Board's Chambers in City Hall when and






Pat Haley - Alderman

* *









*


Motion was made by Alderman Haley, seconded by Alderman Pettis and passed

unanimously by the aldermen present to approve the June Minutes and accounts as

presented.

* *

Motion was made by Alderman Kelly, seconded by Alderman Pettis and passed

unanimously by the Aldermen present to enter the following reports of the May

Primaries and June General Election on the minutes:

The Oxford Municipal Democratic Executive Committee - vduld like to take - this means advising your office as to the results of the First Primary of our Municipal Democratic Election which was held on May 10, 1977.

The official results are as follows: Totals

MAYOR Douglas W. Bell 98 John Leslie 1761 Ron Shapiro 311

ALDERMEN Betty S. Brenkert 656 AT-LARGE Dorothy F. Dodson 243

Nathan Hodges, Jr 478 Russell Woodburn 791

ALDERMAN J. B. Kelly 223 WARD I John Purves McLaurin 345

ALDERMAN Pat W. Haley 318 WARD II Elmer E. Little 203

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47-831 4

Totals ALDERMAN Gary G. Carter 95

WARD III John D. Crews 167 Ben Pettis 135

ALDERMAN Johnson Garrott 89 WARD IV Rufus T. Jones 178

James N. King 266 Michael L. Notestone 156

/s/ Will Lewis, Jr. /s/ Lester W. Young Will Lewis, Jr., Chairman Lester W. Young

/s/ W. M. Reed /s/ Belle W. Morgan

W. M. Reed Belle W. Morgan

/s/ Jean Allen Young /s/ William H. Tate

Jean Allen Young William H. Tate

* See -A * * * *

Mayor Leslie presented the revised Budget for the Oxford Lafayette County Hospi-

tal'in the total amount of $4,241,385.00 for the period October 1, 1976 - September 30,

1977.

Mayor Leslie read the following letter from William Rogers:

June 24, 1977

Honorable John Leslie Leslie's Drugs Oxford, MS 38655

Dear John:

Attached is a xerox copy of a water and sewer bill which I have paid. The large bill resulted from a water leak at my house on North 14th Street. This is the second burst water line I have had at this location since January 1st. The electric department gave me an adjustment on the first but cited the City's policy on adjusting water bills when I approached them about this one. I was advised that I could appeal to the Mayor and Board of Aldermen, hence this correspondence.

With reference to this bill, I am willing to accept the billing for the water used; but, I think it is unfair and inequitable to require me to pay for the sewer charge when the water discharged on the ground. The water loss occurred from a burst water line under the house, something which is completely beyond anyone's ability to foresee or control. The water ran onto the ground and a substantial amount discharged from the line before the problem was discovered.

Accordingly, since the water did not run through the City's sewer system, I am requesting that the sewer charge on this bill be reduced to the normal charge at this location. Please discuss this matter at your next meeting.

Sincerely,

/s/ William Rogers


STATEMENT OF THE DEMOCRATIC MUNICIPAL EXECUTIVE COMMITTEE:

The Democratic Municipal Executive Committee met at 10:00 A. M. on the day following the Second Democratic Primary Election to canvas the returns, as required by law. Upon finding apparant errors in the tabulation of returns in two boxes, the poll workers in those boxes were asked to return to City Hall to recount and re-examine the ballots in those boxes. The candidates involved were advised of this action and given a chance to be present during the re-examination, if they desired. The re-examination resulted in a difference in the totals certified and released this day and the totals that were unofficially circulated election night.

The Democratic Municipal Executive Committe, as do the individual poll workers involved, deeply regret the mental anguish caused to those who had been led to believe that they were the nominees, only to find out that a different result would be certified more than 36 hours later, but the Democratic Municipal Executive Committee, the majority of its members having had a similar experience in a previous primary twelve years ago, deeply understand its responsibility to scrutinize the contents of the poll boxes after they have been turned in by the poll workers, and to take sufficient time to satisfy themselves as to the regularity of the contents. The Committee made this thorough examination because the law requires it to do so, and not because of the request of any candidate. The Committee in scrutinizing the poll boxes and in questioning the poll workers found no evidence of deliberate falsification, but only an honest error in tabulating the vote.

SECOND DEMOCRATIC PRIMARY returns to be certified to Attorney General:

ALDERMAN AT-LARGE Betty S. Brenkert. . . .736 Russell Woodburn . . . .795

ALDERMAN - WARD 3 John D. Crews 197 Ben Pettis 194

ALDERMAN - WARD 4 Rufus T. Jones 216 James N. King 351

/s/ William Lewis, Jr. William Lewis, Jr., Chairman

/s/ W. M. Reed W. M. Reed

/s/ Belle Morgan Belle Morgan

/s/ Jean Allen Young Jean Allen Young

/s/ Lester W. Young Lester W. Young

/s/ William H. Tate William H. Tate, Secretary



COUNTY OF LAFAYETTE

CITY OF OXFORD

CERTIFICATE OF ELECTION

We, the undersigned Election Commissioners of the City of Oxford, said County

and State, hereby certify that the General Election for City Officials was held at

Oxford, Mississippi, on June 7, 1977; it being the time prescribed by law for hold-

ing said election, the results of which election were as follows:

For Mayor

John Leslie, Democratic 775

For Alderman At Large

Russell Woodburn, Democratic 738

For Alderman Ward I

Henry Frank Martin, Republican 141 John Purves McLaurin, Democratic 166

For Alderman Ward II

Pat W. Haley, Democratic 49

For Alderman Ward III

John D. Crews, Democratic 73

For Alderman Ward IV

James N. King, Democratic 305 Michael Landon, Republican 94

We the undersigned Election Commissioners of the City of Oxford, said County

and State, do hereby declare the following to have been duly elected for their

respective offices to serve for four years beginning July 5, 1977, and ending

July 7, 1981, to wit:

John Leslie, Mayor Russell Woodburn, Alderman at Large John Purves McLaurin, Alderman Ward I Pat W. Haley, Alderman Ward II John D. Crews, Alderman Ward III James N. King, Alderman Ward IV

Witness our signature this the 8th day of June, 1977.

/s/ David Chandler David Chandler

/s/ Mary Sharp Rayner Mary Sharp Rayner


* * *

* * * *

795.79

721.45

Net Bid Check

5% of Bid

None

Two-Way Mobile Raditt_

$795.79

$721.45

Name of Bidder

Gen. Elect. Co. Del. 6-10 Wks.

Motorola, Inc.

* * * *

* * * *


Motion was made by Alderman Woodburn, seconded by Alderman Haley and passed

unanimously by the aldermen present to adjust the sewer charge on this bill to the

normal charge as requested.

Tom Landrum, Superintendent of Electric Department presented tabulation of bids

for three pick-up trucks for the Electric Department opened at 2:00 p.m. June 21,

as follows:

Name of Bidder Bid Check 3-New 1977

Pick-up Trucks Less Credit for 1967 Ford Pick-up

Less Credit for 1969 Car Net

F. W. Belk & Son Del. Approx. 6 Mo.

Rebel, Inc. Del. Approx. 3 Mo.

5% of Bid

5% of Bid

$12,590.79 $12,440.79

$11,250.00 $11,250.00

($350.00)

($150.00)

($350.00)

($100.00)

$11,890.79 12,440.79

11,000.00 11,250.00

After discussion motion was made by Alderman Haley, seconded by Alderman Woodburn

and passed unanimously by the aldermen present to accept the bid of Rebel Chevrolet

without trade-in and that the 1967 Ford pick-up and 1969 car be advertised for sale.

Tom Landrum, Superintendent of Electric Department presented tabulation of bids

for one two-way mobile radio opened at 2:00 p.m. July 21, 1977.

After discussion motion was made by Alderman Woodburn, seconded by Alderman Haley

and passed unanimously by the aldermen present to reject the bids and authorize the

readvertisement for bids.

John Smith, City Engineer, reported tabulation of bids for the sale of 1968

International Truck opened at 2:00 p.m.:

Jack P. King - $2,501.00

W. S. Cook, Jr. - $806.00

Emmette Williams - $1,165.00


unanimously by the aldermen present to accept the bid of Jack P. King and that

Mayor Leslie execute a bill of sale for the vehicle to Mr. King.

There came on for discussion traffic controls for University Avenue at Trade

Winds and Eastgate Shopping Center. Tom Landrum and Billy White presented a


proposed plan for the traffic flow and after discussion motion was made by Alderman

Haley, seconded by Alderman Kelly and passed unanimously by the aldermen present

authorizing the advertisement for bids for the traffic lights and that the street

department proceed to install signs to put the proposed plan in effect as soon as

possible.

Alderman McLaurin and Alderman King arrived at the meeting at this time.

* * * *

There came on for discussion the R. B. Anderson and James Davis request for

water and sewer services continued from June meeting. After much discussion this

matter was continued so that further study might be given by Board members.

*

Mayor Leslie read the following letter from Ed Roberts, attorney for the

Oxford Housing Authority:

April 18, 1977

Mayor John Leslie City Hall Oxford, MS 38655

Re: City of Oxford Electric Department Bill $6,123.79

Dear Mayor Leslie:

In response to a request from you and the Board of Aldermen concerning the above bill, the Housing Authority has asked that I reply to your inquiry on their behalf.

To give you some background on this bill, I will set forth the problem as the Housing Authority understands it to be.

On January 10, 1972, the City of Oxford and the Oxford Housing Authority entered into a corporation agreement for the Urban Renewal Project No. R-28, a copy of which local grants-in-aid in a total amount equal to one-fourth (1/4) of the net cost of the project. The City further agreed in Paragraph (d) to construct or caused to be con-structed certain site improvements, included in which was electrical distribution at an estimated cost of $22,238.00. The City has already been given credit for some $39,000.00 worth of electrical distribution and will be entitled to an additional credit in an amount of the bill in question. In Paragraph (g), it is stated that "it is understood and agreed that the City's obligation hereunder is to make cash or non-cash grants-in-aid in a total amount equal to one-fourth (1/4) of the actual net cost of the project, and that the amounts payable to the Authority by the City as herein set forth are based on estimates and that if the total actual net cost of the project (as determined by the Authority in accordance with its contract with the Federal Government) is greater or less than the total estimated net cost of the project, the amount of the cash payments to be made by the City to the Authority as provided above in Section One shall be appropriately adjusted."

On June 4, 1977, Mr. Will Lewis, Jr., then chairman of the Oxford Housing Authority, requested through a letter, a copy of which is enclosed, to Mr. Tom Landrum, that certain telephone poles be removed. He indicated that the Housing Authority would reimburse the City for this expense. In


that letter, Mr. Lewis pointed out that if the City would pay for this expense, there would be a significant increase in funds available for other public improvements in the City.

On January 14, 1975, Mr. Lewis again wrote the City of Oxford Electric Department with regard to the payment of this bill. It was the Board's understanding at that time that there was a possibility that the city could be reimbursed from funds that would later become available. Our Urban Renewal consultant, Mr. Ray Wheat, advised at the time that this bill could be paid from excess funds at the end of the project, the same funds that are to be used for community development. Mr. Lewis again pointed out that any statement of services rendered by the Oxford Electric Department should be as full and complete as possible in order that the Federal Grant for the City could be increased to its maximum potential.

Some time later, it became apparent that the Housing Authority had no funds with which to pay this account but rather that the reimbursement to the City must come as a non-cash credit toward the payment of the City's one-fourth (1/4) share of the project cost as agreed to in Paragraph (d) and (g) of the corporation agreement.

In response to a request from the Electric Department, a copy of the bill was forwarded to HUD in March 1976, with a request for approval for payment. A copy of said letter is enclosed. On May 28, 1976, the Urban Renewal Agency received a reply from Mr. James S. Roland with HUD stating that the City could not be reimbursed since it certified that it would do the electrical work in the corporation agreement with the Housing Authority and that such work was a part of the City's one-fourth (1/4) share of the Urban Renewal project. On June 16, 1976, the Oxford Electric Department was notified of this decision. A copy of said letter is enclosed.

Let me point out that the City will be receiving later this year approximately $400,000.00 in funds to be spent in community development as a result of the Urban Renewal project, a portion of which is directly related to the non-cash credit for electrical distribution work. To this date, the project has not cost the City of Oxford any cash monies other than credits for donation of land, electrical work, traffic work, and engineering work. The Housing Authority regrets the misunderstanding; however, our hands are tied insofar as a cash reimbursement for the Electric Department bill is concerned.

If you have any questions and/or suggestions, the Housing Authority Board would welcome an opportunity to discuss this matter with you.

Sincerely yours,

/S/ Edwin H. Roberts, Jr.

Edwin H. Roberts, Jr.

EHRjr/mr

Enclosures

* * *

There came on for discussion the applications for Building Inspector. The

vacancy was created upon the resignation of Henry Jenkins.

After discussion motion was made by Alderman Woodburn, seconded by Alderman

McLaurin and passed unanimously by the aldermen present to not employ a building

inspector at this time; notify all applicants of this decision and that $100.00

of Ben Smith's monthly salary be paid from Protective Inspections; that Ben Smith

assume more responsibilities related to planning and zoning and that Tom Newberry


assume duties of Building Inspector and further that a re-evaluation of this procedure

be made in ninety days.

Motion was made by Alderman Woodburn, seconded by Alderman Kelly and passed

unanimously by the aldermen present authorizing John Smith, City Engineer, to attend

the Convention of the Mississippi Society of Professional Engineers in Biloxi, July

20-23.

Alderman Woodburn stating that the pay raise voted by this board at the June 7, 1977

meeting is a real disservice to this board and out of line with other small municipali-

ties, moved to rescind the pay raise. The motion died for lack of a second.



r 6141AArov■■

VIRGIN H CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * *

* * * *

* * *

* *

*

REGULAR MEETING 7:00 P. M. July 5, 1977


Mississippi, met in regular session at the City Hall at 7:00 P. M., Tuesday,

July 5, 1977, it being the time and place fixed by law for the holding of said

meeting when and where the following were present:


Pat W. Haley - Alderman Ward II

Russell Woodburn - Alderman At-Large

J. P. McLaurin, Jr. - Alderman Ward I

John D. Crews - Alderman Ward III

James N. King - Alderman Ward IV

* *












Jack Tidwell - Superintendent of Sanitation



The Reverend Chip Marble gave the invocation.

* * * *

\ y .


Representative Edwin Perry of Oxford administered the oath of office to Mayor

John Leslie.

Mayor Leslie administered the oath of office to Russell Woodburn, J. P. McLaurin,

Pat Haley, John Crews, and James N. King, as aldermen of the City of Oxford for a four

year term.

Alderman Crews moved that Alderman J. P. McLaurin be elected Mayor Pro Tempore.

Motion was seconded by Alderman King and passed unanimously.

* * * *


unanimously to elect Alderman J. P. McLaurin, Street Commissioner.

* * * *

Mayor Leslie announced the appointment of the Aldermen as Departmental

Commissioners:

Pat W. Haley - Sanatation and Tax Assessing Departments

Russell Woodburn - All utilities (water, sewer, electric)

John Crews - Fire and Recreation Departments

James N. King - Police and Civil Defense

Mayor Leslie announced the appointment of the following to the City Planning

Commission:

Jim Grimes, Chairman Bill Sloan Mae Bellew Henry Butler H. H. Hearn Gary Carter Alderman Crews to serve July 1977 - June 1978 Alderman Woodburn to serve July 1978 - June 1979 Alderman King to serve July 1979 - June 1980 Alderman McLaurin to serve July 1980 - June 1981

* *

Upon the recommendation of Mayor Leslie, motion was made by Alderman Crews,

seconded by Alderman McLaurin and passed unanimously to appoint the following

Elections CoMmissioners fbr :City of Oxford:

F. O. Mason, Jr., Chairman David Chandler Laura Bradley

* * * *

Motion was made by Alderman McLaurin, seconded by Alderman Haley and passed

unanimously to employ the firm of Freeland and Gafford as City Attorney.

• STATE OF MISSISSIPPI

COUNTY OF LAFAYETTE

PETITION TO NOT BE ANNEXED INTO THE CORPORATE LIMITS OF THE CITY OF OXFORD


Motion was made by Alderman McLaurin, seconded by Alderman Woodburn and passed

unanimously authorizing the appointment of William Hooper as City Judge.

* *

Motion was made by Alderman King, seconded by Alderman McLaurin and passed

unanimously to appoint Robert Khayat as Judge Pro Tempore.

* *

Mr. James P. Hooper came before the Mayor and Board of Aldermen to discuss

a storm drainage problem at the corner of South 9th and Tyler. Flooding of his

property occurs some two or three times per year. After discussion motion was

made by Alderman Woodburn, seconded by Alderman Haley and passed unanimously

authorizing the City Engineer, John Smith, to make a study of this situation and

report to the next Regular Meeting of the Board.

The Clerk presented the following petition:

We, the undersigned petitioners are adult resident citizens of Lafayette County, Mississippi, and more particularly live on St. Andrews Circle in Lafayette County, Mississippi. In so much as it has come to our attention that certain residents of St. Andrews Circle have petitioned the Mayor and Board of the City of Oxford in hopes of having St. Andrews Circle annexed, we in order to show that there is a substantial amount of resistance against annexation, do offer this petition.

We would further show that the costs to the City of Oxford in providing services for this area would be prohibitive. That the City of Oxford has expanded in recent years beyond the needs of the City of Oxford and that the annexation of this area would in all probability lead to additional litigation by civil rights oriented organizations claiming discrimination or demanding that other areas be annexed into the City.

Respectfully submitted,

/s/ Charles H. Walker /s/ William B. Shaw /s/ Mary Walker /s/ Bill Gottshall /s/ Jerry L. Lee /s/ Donna Gottshall /s/ Annette D. Lee /s/ Joan V. Cleary /s/ Patricia Gibbs /s/ Robert W. Cleary /s/ Jake Gibbs /s/ E. D. Keiser /s/ Gerda P. Kibbe /s/ Dewey Hawkins /s/ Arthur H. Kibbe /s/ Hugh M. Goforth /s/ S. N. Prasad /s/ Ruth Goforth /s/ J. C. Smith /s/ Guthrie T. Abbott /s/ Margie Smith /s/ Patsy Abbott /s/ H. M. Bishop, Jr. /s/ Margaret Robertson /s/ Nancy Bishop /s/ J. S. Howell, Jr. /s/ Harry Case /s/ Mary Jane Howell /s/ Mary Jane Case /s/ C. W. Barnes /s/ Victoria F. Black /s/ Ron Stark /s/ Donn G. DeCoursey /s/ Pat Taum /s/ Shirley A. DeCoursey /s/ Martha J. Stark /s/ Gaye Calhoun /s/ Martha Chambless /s/ Linda Purdy /s/ Pat Keiser /s/ Charles J. Purdy /s/ Warner Alford /s/ Wm. H. Henderson /s/ Alan D. Tidwell /s/ Sharon L. Tidwell /s/ Jean M. Shaw



There came on for discussion the five year term on the Board of Commissioners

of the Oxford Park Commission. Sarah Park is retiring after many years of service.

Motion was made by Alderman Crews, seconded by Alderman McLaurin and passed

unanimously to appoint Damon Wall for a five year term said term expiring July 1, 1982.

There came on for discussion the vacancy on the Park Commission Board due to

the resignation of Alderman John Crews. Said term is for two years expiring July 1,

1979. Alderman King nominated Johnny Ray. Alderman Crews nominated Fannie Elliott.

The vote was as follows:

Voting for Johnny Ray - Alderman Haley Voting for Johnny Ray - Alderman McLaurin Voting for Johnny Ray - Alderman King Voting for Fannie Elliott - Alderman Crews Voting for Fannie Elliott - Alderman Woodburn

Johnny Ray was elected for the two year term. Members of the Oxford Park Commission

Board are as follows:

Virginia McMurray - July 1, 1978 Johnny Ray - July 1, 1979 Ronald Borne - July 1, 1980 Nathan Hodges, Jr. - July 1, 1981 Damon Wall - July 1, 1982

* * *

Upon the recommendation of Chief of Police, Billy White, motion was made by

Alderman King, seconded by Alderman Haley and passed unanimously to promote Billy

Bonds from Patrolman to Detective in the Police Department effective July 1, 1977.

*


unanimously authorizing the advertisement for sale a 1969 Ford automobile in the

Electric Department.

* *

Motion was made by Alderman Haley, seconded by Alderman Woodburn and passed

unanimously authorizing advertisement for bids for transformers for the Electric

Department.

There came on for discussion petitions for the paving of Mall Drive and Harris

Drive. Mr R. B. Anderson was present and requested that this matter be continued

so that he could supply additional information.

* * * *

Motion was made by Alderman Woodburn that Mayor Leslie be the paid delegate

to attend the Municipal Convention in Biloxi July 27-30. Motion died for lack of a

second.

Motion was made by Alderman Haley, seconded by Alderman King to pay expenses


for delegates from the city to attend the Municipal Convention in Biloxi July 27-30.


Voting Yea - Haley, King, McLaurin, Crews

Voting No - Woodburn


David Bennett, Superintendent of Wastewater Treatment Plant, explained to the

Board the odor in the vicinity of the treatment plant during the last several weeks.

A mechanical breakdown and the delay in getting parts necessitated the spreading of

the sludge on the premises. The rain and high humidity caused the odor. Repairs

have now been made and the problem of odor should be solved.

* *

Harvey Faust, Superintendent of Park Commission, presented Quarterly Report for

period ended June 30. Mr. Faust requested that the swimming pool issue be reopened

for discussion and that a proposal to utilize federal monies be made.

* * * *

There came on for discussion the request of Northeast Electric Power Association

for two parking spaces from the city parking lot adjacent to Northeast to construct

an entrance for a drive-in window in the rear of their building. Motion was made by

Alderman Haley, seconded by Alderman Woodburn and passed unanimously authorizing

City Engineer, John Smith, to work with Northeast in this matter.

* * * *

Mayor Leslie encouraged Department Heads to get employees to participate in

the Blood Drive set up for July 6 and 7.

* * * *

There came on for consideration the request of Freddie Roberts from the Lafayette

County Health Department for assistance from the city in the purchasing of a tape

recorder at a cost of $165.50 for use in a food handling course. Motion was made

by Alderman Haley, seconded by Alderman King and passed unanimously that the city

pay one-half the cost of the recorder.

* * * *

There came on for consideration the request of Doug Gunn, Co-Chairman, Welcome

Back Fall Festival, whereupon motion was made by Alderman King, seconded by Alderman

Crews and passed unanimously authorizing a contribution of $300.00 from City General

Fund and $300.00 from the Electric Department.

* * * *

There came on for discussion the pro rata share of taxes on land acquired by


the City of Oxford. Upon recommendation of Ben Smith, Director of Planning and

Development, motion was made by Alderman Woodburn, seconded by Alderman McLaurin

and passed unanimously that the city's pro rata share of taxes for the year the

property is purchased be struck from the roll and that a request be made to the

Board of Supervisors that the County do the same.

Alderman Haley reported that the Sanitation Department is having truck trouble

and upon his recommendation motion was made by Alderman Woodburn, seconded by

Alderman McLaurin and passed unanimously authorizing the changing of a bed from a

1967 to 1972 truck at a cost of $700.00.

* *

Motion was made by Alderman McLaurin, seconded by Alderman King and passed

unanimously authorizing the Mayor to appoint a committee to prepare a resolution of

appreciation for Mrs. Sarah Park for her dedication in serving on the Oxford Park

Commission Board for adoption at the next regular meeting.

Alderman Crews asked about the policy regarding employees taking city vehicles

home at night. Mayor Leslie explained that personnel taking city vehicles home at

night were subject to call.

* *

City Attorney, G. A. Gafford, requested that the Mayor and Board present

Certificates of Appreciation to persons responsible for making the 4th of July

Celebration a success. Mr. Gafford will supply the names.


Board do now recess until July 8, 1977, at 2:00 p.m.

4

VIRGI A H. CHRESTMAN, CITY CLERK

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47.831 4

RECESS REGULAR MEETING.: 2:00 P. M. July 8, 1977

Pursuant to a recess order on July 5, 1977, the Mayor and Board of Aldermen met on

July 8, 1977, at 2:00 P. M. in the Mayor and Board's Chambers in City Hall when and



J. P. McLaurin - Alderman Ward I


*




Jess Haley - Consulting Engineer

Grey Neely - Consulting Engineer

Hal Staten - FHA

Wallis Schutt - Associated Constructors, Inc.

*


Mr. Jess Haley discussed Form FHA 424-16, Record of Pre-Construction Conference.

Mr. Schutt and Mr. Staten departed the meeting.

* *

David Bennett, Superintendent of Wastewater Treatment Plant and David Evans

of the firm of Jess Haley and Associates discussed the sludge problem at the

Treatment Plant.

* * * *

Alderman John Crews arrived at this time.

Upon the request of David Bennett, motion was made by Alderman Woodburn,

seconded by Alderman McLaurin and passed unanimously by the Alderman present

to adjust the salary of Marvin Howe from $525.00 per month to $600.00 per

month effective July 1, 1977.

* * * *

Upon the recommendation of David Bennett, motion was made by Alderman

Woodburn, seconded by Alderman Crews and passed unanimously by the aldermen

present to employ Melvin Ingram to work at the Sewer Lift Station effective

July 18, 1977, at a salary of $600.00 per month.

* *


Ben Smith, Director of Planning & Development, came before the Mayor and Board

to discuss Community Development Funds. Mr. Smith explained possible funds that

Oxford may receive if Congress passes the Community Development Act of 1977 and that

a massive street program to surface all unpaved streets in the city would be a

permitted use. Motion was made by Alderman McLaurin, seconded by Alderman Woodburn

and passed unanimously by the aldermen present authorizing Ben Smith and John Smith

to work up information on unpaved streets in the City of Oxford.


Board do now recess until July 26, 1977, at 7:00 P. M.

VIRntr#CHRESTMAN, CITY CLERK


RECESS, RECESS, REGULAR MEETING 7:00 P. M. JULY 26, 1977

Pursuant to a recess order on July 8, 1977, the Mayor and Board of Aldermen met on

July 26, 1977, at 7:00 p.m. in the Mayor and Board's Chambers in City Hall when and





Pat Haley - Alderman Ward II

John Crews - Alderman Ward III






T. H. Freeland - City Attorney

* * *

After the Meeting was called to order, the following business was transacted:

It appearing to the Mayor and Board of Aldermen that there is a deficit in a number of items provided for in the General Fund and the Water and Sewer Fund Budget of the fiscal year 1976-77;

And, it is further appearing to the Mayor and Board of Aldermen that there are funds in the treasury of the municipality or will be funds coming into the treasury during the fiscal year, not appropriated by the budget.

And, it is further appearing to the Mayor and Board of Aldermen that the budget of the City of Oxford, Mississippi, should be revised so as to provide for the orderly operation of the Munic ipality.

IT IS THEREFORE, upon motion of Alderman King, seconded by Alderman Woodburn, ordered that the General Fund and Water & Sewer Fund Budgets of the City of Oxford, Mississippi, be, and the same hereby is, revised so as to read in words and figures as follows, to-wit:

BUDGET

City of Oxford, Mississippi

October 1, 1976 - September 30, 1977

GENERAL FUND

Original Budget

Amended Budget

Revenues:

FY 1976-77 FY 1976-77

Ad Valorem Taxes 344,650.00 344,650.00 Penalties & Interest 6,000.00 6,000.00 Privilege License 17,000.00 17,000.00 Franchise Charges 25,000.00 26,000.00 Building & Zoning 5,000.00 10,000.00 Other Permits (Elec.) 3,000.00 2,000.00 Other Permits (Taxi) 25.00 25.00


Revenues: Original Budget FY 1976-77

Amended Budget FY 1976-77

Dog License 400.00 250.00 Civil Defense Reimb. 8,505.00 8,505.00 LEA Reimbursement 1,512.00 1,560.00 Municipal Aid from State 25,000.00 25,000.00 Sales Tax 550,000.00 570,000.00 ABC License 16,750.00 16,750.00 County Ad Valorem Tax 15,000.00 20,000.00 Garbage Collections 132,000.00 135,000.00 Waste Disposal 13,000.00 13,000.00 Other Charges for Svc. 300.00 300.00 Animal Shelter 700.00 1,000.00 Court Fines & Forfeits 85,000.00 80,000.00 Parking Fines 3,000.00 2,000.00 Other Miscellaneous 4,000.36 1,000.00 Tax Equivalent-Elect. 150,000.00 150,000.00 Transfer-Fire Protection 55,000.00 55,000.00 Elect. Reimbursement 16,000.00 17,390.19 Reimb. Sales Tax Loss 31,178.64 63,174.24 Absorb from surplus 63,854.72 35,562.14

TOTAL 1,571,875.72 1,601,166.57

Expenditures: Original Budget 1976-77

Amended Budget 1976-77

Legislative 24,590.00 23,965.00 Judicial 4,650.00 4,540.00 Executive 9,280.00 10,205.00 Election 2,500.00 2,500.00 Financial Admin. 73,150.00 73,150.00 Tax Administration 34,855.00 34,855.00 Law 19,525.00 19,525.00 Planning & Zoning 14,311.00 14,311.00 General Government 133,250.00 145,845.00 Community Promotions 4,000.00 4,000.00 Police Department 391,637.72 391,637.72 Fire Department 241,482.00 246,312.00 Protective Inspections 23,672.00 23,672.00 Civil Defense 21,750.00 21,750.00 Highway & Street Admin. 21,595.00 21,595.00 Highway & Street Maint. 216,170.00 214,582.85 Sanitation Admin. 14,644.00 14,549.00 Street Cleaning 1,800.00 1,500.00 Waste Collection 31,100.00 35,900.00 Waste Disposal 31,850.00 41,950.00 Weed & Grass Control 6,700.00 6,265.00 Cemetery Maintenance 21,798.00 21,038.00 Extermination of Rodents 6,545.00 6,410.00 Park & Recreation 149,819.00 149,819.00 City Shop 13,502.00 13,590.00 Welfare 4,800.00 4,800.00 Airport 5,000.00 5,000.00 Ambulance Service 42,500.00 42,500.00 Library 1,200.00 1,200.00 Health Department 4,200.00 4,200.00

TOTAL 1,571,875.72 1,601,166.57

WATER AND SEWER FUND

Revenues:

Metered Sales-Water

Original Budget FY 1976-77


345,000.00 348,000.00 Sewer Charges 310,000.00 315,420.00 Service Connection Charge 16,000.00 9,000.00 Other Income 1,427.64 1,000.67 Transfer from Sewer System

Fund to repay loan 57,364.57

TOTAL 672,427.64 730,785.24


Expenditures:

Administrative & General

Original Budget FY 1976-77


209,088.64 264,084.24 Finance & Customer Expense 43,950.00 47,900.00 Transmission & Disb. Exp. 94,185.00 90,826.00 Source of Supply 46,930.00 53,330.00 Treatment & Purification 181,364.00 190.287.00 Waste Water Collection 96,910.00 84,358.00

TOTAL 672,427.64 730,785.24

REVENUE SHARING AMENDED BUDGET

Motion was made by King, seconded by Haley and passed unanimously to amend the

Revenue Sharing Budget as follows:

October 1, 1976 - September 30, 1977

Cash on Hand October 1, 1976 141,578.00 Entitlement # 7, U. S. Treasury 99,093.00 Entitlement # 8, U. S. Treasury 148,002.00 Interest Income 4,200.00 Total Income $392,873.00

EXPENDITURES:

Operation & Maint. Environmental Protection 220,015.00 Public Safety (Fire Dept.) 5,000.00 Recreation 8,000.00

Capital Expenditures: Public Transportation 134,858.00 Other - Airport 15,000.00 Other - Paint Water Tank 10,000.00

Total Expenditures $392,873.00

Motion was made by Alderman King, seconded by Alderman Haley and passed

unanimously authorizing the employment of Dwight Ball as City Prosecutor on

a yearly basis.

* * * *


unanimously authorizing the advertisement for bids for two police cars (specifi-

cations to be on regular size cars and small cars). Bids to be opened at 2:00

p.m. the 9th day of August, 1977.

* * * *


unanimously authorizing the lease of a Xerox 3100 LDC for use of the City Clerk's

Office and Electric Department.

* *

Motion was made by Alderman Haley, seconded by Alderman McLaurin and passed

MINUTE BOOK No. 29, CITY OF OXFORD MMENT.FIERIDIAN47-8314

unanimously authorizing the advertisement for bids for striping North and South Lamar.


unanimously authorizing Mayor Leslie to investigate specifications for having the

water tank north of town painted inside and out and that said tank be painted the

same color (sky blue) as the new tank on South 15th Street.

There came on for discussion the Site Plan for Eastgate Shopping Center. The

Planning Commission met July 25, and approved Plan B.

After much discussion motion was made by Alderman Haley, seconded by Alderman

King that this Board concur with the recommendation of the Planning Commission.


Voting Yea - Haley, King

Voting No - McLaurin, Woodburn, Crews

Mayor Leslie declared the motion failed.

* *

Alderman Crews moved that action be delayed on the recommendation of the

Planning Commission an&.that a Traffic Engineer from The State.Highway Department

be consulted in this matter so that he might attend the August 2 Regular Meeting

to give an opinion. Alderman Woodburn Seconded the motion. The vote was as

follows:

Voting Yea - Crews, McLaurin, Woodburn

Voting No - Haley, King


* *

Motion was made by Alderman Crews, seconded by Alderman Woodburn to pay the

expense involved in securing the Traffic Engineer. The vote was as follows:

Voting Yea - Crews McLaurin, Woodburn

Voting No - Haley, King


Alderman Haley reminded the Mayor that the people on Burney Branch are getting

impatient for the work to be done that has been promised and he requested that this

work be started in the next 48 hours.

* * * *

Discussed the request for Hospital Bond Issue. The Clerk was instructed to

work up financial information for the August 2nd Regular Meeting.

, 1.1 ;7.'


Mayor Leslie announced that a Public Meeting would be held August 9, 1977,

at 4:00 P. M. to discuss Flood Control.

* * *



* *

*

*

7:00 P. M. AUGUST 2, 1977




COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING

Be it remembered that the Mayor and Board of Aldermen of the City of Oxford, Mississippi,

met in regular session at the City Hall at 7:00 P. M., Tuesday, August 2, 1977, it

being the time and place fixed by law for the holding of said meeting when and where








* * * *













Jack Tidwell - Superintendent of Sanitation

* *



Mayor Leslie introduced Dr. Donald L. Vaughn, Director of Governmental Research

from the University of Mississippi, and two of his students, Mr. and Mrs. Johnson.

* * *

Mayor Leslie reported that he had met with Greg Neely of Jess Haley's firm

and received a good report on the city water well on Garfield Street, and the source

of water problems should be solved for the next twenty years.

*

Mr. Gene Meadows, Superintendent of Oxford Municipal Separate School District,

presented the School Budget for fiscal year 1977-78.


unanimously to approve the budget as presented.

BUDGET OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT 1977-78

DISBURSEMENTS

Instruction $2,184,930.00

Support Services 2,675,071.00

Community Services 67,814.00

Transfer of Funds 19,500.00

Debt Service 9,623.00

TOTAL $4,956,938.00

REVENUE

Minimum Program Funds $1,827,708.00

District Maintenance Funds 1,125,566.00

Federal Funds 317,937.00

Other District Funds 1,599,170.00

Beginning Cash Balance 86,557.00

TOTAL $4,956,938.00

(The Detailed Budget is on file in the office of the City Clerk)

* * * *

Motion was mdae by Alderman McLaurin to adopt the following:

RESOLUTION OF

THE MAYOR AND THE BOARD OF ALDERMEN OF

THE CITY OF OXFORD, MISSISSIPPI, DECLARING ITS INTENTION TO LEVY AN ADDITIONAL

(1.5) MILL LEVY FOR SCHOOL PURPOSES

WHEREAS, the Board of Trustees of the Oxford Municipal Separate School District

unanimously adopted a Resolution and Order requesting the Mayor and Board of Aldermen

of the City of Oxford, Mississippi, to levy taxes in the amount of One and One half

(1.5) mills to assist in the operation of the Oxford-Lafayette County Vocational-


Technical Center (Oxford-Lafayette County Business and Industrial Complex) in order to

enable the Oxford Municipal Separate School District to pay its pro rata share of the

operation of the Oxford-Lafayette County Vocational-Technical Center during the 1977-78

school session; and

WHEREAS, the Oxford Municipal Separate School District, under agreement entered

into by and between the Oxford Municipal Separate School District, dated September 28,

1971, is obligated to pay its pro rata share of the operation fo the Oxford-Lafayette

County Vocational-Technical Center (Oxford-Lafayette County Business and Industrial

Complex); and

WHEREAS, as required by law, and particularly Section 37-7-409, Mississippi Code

of 1972, Annotated, and amendments thereto, the Mayor and Board of Aldermen are required

to make such levy as requested in said Resolution and Order of said Board of Trustees,

and to declare its intention to so do by this Resolution, and as hereinafter provided,

and in accord with said Section 37-7-409.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City of

Oxford, Mississippi, as follows:

SECTION 1: Pursuant to the aforesaid Resolution and Order of the Board of

Trustees of the Oxford Municipal Separate School District and as required by law, and

particularly said Section 37-7-409, the Mayor and Board of Aldermen hereby declare

its intention to levy taxes in the amount of One and One half (1.5) mills for the

purpose of providing funds to said school district to assist in the operation of the

Oxford-Lafayette County Vocational-Technical Center (Oxford-Lafayette County Business

and Industrial Complex) as provided by law and in particular said Section 37-7-409.

SECTION 2: That this Mayor and Board of Aldermen proposes to make said One

and One half (1.5) mills levy at a meeting of said Mayor and Board of Aldermen to

be held on September 9, 1977, at 7:00 p.m. If twenty percent (20 percent) of the

qualified electors of the Oxford Municipal Separate School District shall file a

petition against the making of said levy herein provided for within the time

specified in Section 3 of this Resolution, and requesting an election on the

proposition of levying such additional tax for school purposes, then such levy

shall not be made until an election on the proposition of levying such additional

tax for school purposes, then such levy shall not be made until an election shall

be held to determine whether or not a majority of qualified electors of said

school district shall favor the additional levy for school purposes.

SECTION 3: That this Resolution shall be published once a week for not less

than three (3) consecutive weeks in The Oxford Eagle, a newspaper published and

having a general circulation in Lafayette County and is a qualified newspaper under

the provision of Chapter 427, Laws of Mississippi of 1948, and amendments thereto.

The first publication of this Resolution shall be made not less than twenty-one

(21) days prior to the date fixed in Section 2 of this Resolution for the making

of said additional levy, and the last publication shall be made not more than


seven (7) days prior to such date. That if within fifteen (15) days after the final

publication of this Resolution a petition signed by at least twenty percent (20 percent)

of the qualified electors of the Oxford Municipal Separate School District requesting

an election on the proposition of levying such additional taxes for school purposes

is filed with the City Clerk of the City of Oxford, such levy shall not be made until

an election shall be held to determine whether or not a majority of qualified

electors of the Oxford Municipal Separate School District shall favor the additional

levy for school purposes. If a majority of the qualified electors of the Oxford

Municipal Separate School District voting in such election approves the levying of

the additional taxes, then the levy shall be made within the manner, form and time

as required by law. All as provided in said Section 37-7-409, Mississippi Code of

1972, Annotated, and amendments thereto.

SECTION 4: That the City Clerk shall be and she is hereby directed to obtain

from the publisher of the aforesaid newspaper, the customary Proof of Publication

of this Resolution, and shall have the same before this Mayor and Board of Aldermen

on the date specified in Section 2 of this Resolution.

The motion to adopt the foregoing Resolution was duly seconded and the motion

having received the affirmative vote of all the members of the Board of Aldermen,

the Mayor declared the motion carried and the Resolution adopted, this the 2nd day of

August, 1977.

* *

PETITION OF THE BOARD OF TRUSTEES OF OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT TO THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD, MISSISSIPPI, REQUESTING THE GOVERNING AUTHORITIES TO BORROW MONEY IN THE SUM OF $23,794.28 WITH WHICH TO PURCHASE MOTOR VEHICLES OR OTHER SCHOOL TRANSPORTATION EQUIPMENT, UNDER CHAPTER 18, LAWS OF EXTRAORDINARY SESSION OF 1953, AS AMENDED BY SENATE BILL NO. 1930, LAWS OF 1968.

TO THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD, MISSISSIPPI.

WE, the undersigned Board of Trustees of the Oxford Municipal Separate School

District, pursuant to a resolution of said board, adopted on the 5th day of April,

1977, at a regular meeting thereof, duly and legally called and held, a certified

copy of which resolution is hereto attached and made a part hereof, do hereby

petition and request you to borrow the sum of $23,794.28, under the provisions

of Chapter 18, Laws of Extraordinary Session of 1953, as amended, with which to

purchase two motor vehicles or other school transportation equipment, with which

to transport to and from the public schools of said municipal separate school

district the school children thereof, and to issue the negotiable notes or bonds

of said municipality, in accordance with said Chapter 18, Laws of Extraordinary

Session of 1953, as amended, as you may determine.

This petition, with our certified resolution hereto attached, has been

submitted to, and duly approved by, the State Board of Education and its consent

and approval obtained to the borrowing of said money and the issuance of said

notes or bonds by you, as shown by certified copy of its order or resolution hereto


attached.

WITNESS our signatures, this 5th day of April, 1977.

Respectfully,

BOARD OF TRUSTEES OF OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT, MISSISSIPPI

BY /S/ W. N. Lovelady PRESIDENT

/S/ James S. nowns SECRETARY

/S/ aebecca Larche Moreton

/S/ A. T. Bunch, Jr.

/S/ Wayne Johnson

RESOLUTION OF THE BOARD OF TRUSTEES OF OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT REQUESTING THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD, MISSISSIPPI, TO BORROW MONEY TO BE USED IN PAYING FOR MOTOR VEHICLES OR OTHER SCHOOL TRANSPORTATION EQUIPMENT WHICH WILL BE OWNED AND OPERATED BY THE BOARD OF TRUSTEES OF THE MUNICIPAL SEPARATE SCHOOL DISTRICT, AS AUTHORIZED IN CHAPTER 15, LAWS OF EXTRAORDINARY SESSION OF 1953, AND CHAPTER 18, LAWS OF EXTRAORDINARY SESSION OF 1953, AS AMENDED BY SENATE BILL 1930, LAWS OF 1968.

BE IT REMEMBERED That on this the 5th day of April, 1977, there was held

a regular meeting of the Board of Trustees of the Oxford Municipal Separate School

District of the City of Oxford, Mississippi, which meeting was duly and legally

called and held. Said meeting was held at the regular meeting place designated

by an order entered upon the minutes of the board. At said meeting the following

resolution was offered by Mr. Bunch, a member of the Board, was duly seconded, and

duly adopted as follows, to-wit:

WHEREAS, the Board of Trustees of the Oxford Municipal Separate School District,

of the City of Oxford, Mississippi, is of the opinion and so finds and adjudges

that in order to provide satisfactory transportation service at a reasonable cost

for school children of the said municipal separate school district, it is necessary

and advisable to purchase two motor vehicles, or other school transportation

equipment; and,

WHEREAS, said motor vehicles and other school transportation equipment will cost

approximately $23794.28, but the Board finds and adjudges that there is no money at

the present time in the transportation fund of said municipal separate school district

available for the purpose of paying any part of the purchase price of said motor

vehicles and other school transportation equipment, and that it is necessary to

borrow $23,794.28, required to pay the purchase price of said motor vehicles and

other school transportation equipment.


WHEREAS, said motor vehicles and other school transportation equipment proposed

to be purchased by the Board of Trustees of said municipal separate school district

and owned and operated by said municipal separate school district are particularly

described as follows: two 1977 60-passenger school buses mounted on 1977 Chevrolet

Chassis.

"Be it resolved that the Board of Trustees hereby requests and petitions the

governing authorities of the municipality to borrow $23,794.28 for use in paying the

purchase price of the above mentioned motor vehicles and other school transportation

equipment, and to issue negotiable notes or bonds for said municipal separate school

district in evidence of said sum, payable in equal installments over a period of

six years from the date of their issuance, (not exceeding six years if new trans-

portation equipment is to be purchased, or two years if used transportation equip-

ment is to be purchased,) said notes to bear not exceeding six per cent (6%)

interest per annum, payable annually or semiannually, as the said governing to

authorities may, in its discretion, determine, said principal and interest to be

paid from the transportation funds of the said municipal separate school district,

all as provided in Chapter 18, Laws of Extraordinary Session of 1953, as amended,

and that said money when so borrowed be placed in a special fund to be known as,

and entitled, "Special School Transportation Equipment Fund," and that said board

of trustees set aside each year from the transportation funds of said district an

amount sufficient to pay the principal of, and interest upon, said notes, or bonds,

as and when the same shall respectively mature and accrue.

"Be it further resolved that the President and Secretary of the Board be, and

they are hereby, authorized and directed to file with the governing authorities of the

City of Oxford, Mississippi, a petition to borrow said money and issue said notes or

bonds, as it may determine in accordance with the provisions of Chapter 18, Laws of

Extraordinary Session of 1953, as amended, for the purpose aforesaid, and they shall

attach to said petition a certified copy of this resolution, but before presenting

and filing said petition and resolution with the governing authorities of said

municipality, they shall first submit the same to the State Board of Education of

the State of Mississippi and obtain its consent and approval of this resolution,

and said petition, and obtain the approval and consent of said State Board of

Education for the Board of Trustees of the Municipal Separate School District to

purchase said motor vehicles and other school transportation equipment and for

the governing authorities to borrow said sum of money and to issue said negotiable

notes of bonds for said purpose."

For the adoption of this resolution, a majority of all members of the board

votes, "Aye."

MINUTE BOOK No. 29 CITY OF OXFORD DEMENT. MERIDIAN 47-8314

ORDER OF THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD, MISSISSIPPI, TO BORROW $23,794.28 WITH WHICH TO PURCHASE SCHOOL TRANSPORTATION EQUIPMENT FOR THE OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT

WHEREAS, there came on for hearing this day at the regular meeting of the govern-

ing authorities of the City of Oxford, Mississippi, the petition of the Board of

Trustees of the Oxford Municipal Separate School District of said City of Oxford,

Mississippi, dated the 5th day of April, 1977, petitioning and requesting this

Board to borrow the sum of $23,794.28 to be used by said Board of Trustees in

purchasing two (2) new motor vehicles and other school transportation equipment

in which to transport to and from the public schools of said municipal separate

school district the school children attending said schools, or other school

transportation equipment, and to issue negotiable notes or bonds for said Municipal

Separate School District in evidence of said sum, said notes or bonds to be payable

in six annual installments over a period of six years from the date of their

issuance, (not exceeding six years if new transportation equipment is to be

purchased, or two years of used transportation equipment is to be purchased),

and to bear not exceeding six percent (6 percent) interest per annum, principal

and interest to be paid from the transportation funds of said district all as

provided by Chapter 18, Laws of Extraordinary Session of 1953, as amended by Senate

Bill No. 1930, Laws of 1968.

WHEREAS, the Board finds that on the 5th day of April, 1977, at a regular

meeting of said Board of Trustees of said municipal separate school district,

duly and legally called and held, the said Board of Trustees, by a majority vote of

all its members, duly adopted an order or resolution finding and adjudging

that it is necessary and advisable to purchase and operate for said district two

motor vehicles or other school transportation equipment in order to provide satis-

factory school transportation service at a reasonable cost for the school children

of said school district attending said public schools and that it is necessary to

borrow said sum of $23,794.28 with which to pay the purchase price of said motor

vehicles, or other equipment as shown by a certified copy of said resolution of

the Board of Trustees attached to said petition; that said petition, with said

resolution attached, was first submitted to the State Board of Education for its

approval or disapproval, and that on the day of

1977, the State Board of Education adopted and spread upon its minutes an order

approving the said resolution and petition of said Board of Trustees of said

Municipal Separate School District, as shown by a certified copy of said order of

the State Board of Education attached to the said petition and resolution of the

Board of Trustees; and

WHEREAS, the governing authorities further find and adjudge that there is no

money at the present time in the transportation funds of said district, available

for the purpose of paying any part of the purchase price of said motor vehicles, or

other school transportation equipment, and that it is necessary to borrow $23,794.28

required to pay the said costs, and that all the facts and recitals contained in

said resolution of the Board of Trustees of said municipal separate school district

are true and correct:

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE GOVERNING AUTHORITIES OF THE

CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS:

SECTION 1: That, for the purpose of providing money for the purchase of motor

vehicles and other school transportation equipment, as requested in the resolution

and petition of the Board of Trustees of the Municipal Separate School District of

the City of Oxford, Mississippi, in the principal sum of $23,794.28. The said notes

shall bear date of , and shall be numbered from one

to six, respectively, and shall be payable, both as to principal and interest in lawful

money of the United States of America at the office of the Municipal Clerk of the

City of Oxford, Mississippi. The said notes shall bear interest from date thereof,

at a rate not exceeding six percent (6 percent) per annum. The said notes shall

be executed by the signature of the Mayor of the City of Oxford, Mississippi, and

shall be countersigned and attested by the Municipal Clerk of the said municipality,

who shall affix the seal of the municipality upon each note, and the said Clerk shall

register all of the said notes in a book kept for that purpose by her in the said

Municipal Clerk's office.

SECTION 2: That the said notes shall be in substantially the following form

to-wit:

TRANSPORTATION EQUIPMENT NOTE

Oxford Municipal Separate School District

of the City of Oxford, Mississippi

Oxford, Mississippi

19

FOR VALUE RECEIVED, Oxford Municipal Separate School District of Oxford,

Mississippi, hereby promises to pay to

on the day of

, or order,

, 19 , the sum of

Dollars, together with interest thereon at the rate of six percent (6 percent) per

annum from date until paid, upon presentation of this note to the Municipal Clerk

of the City of Oxford, Mississippi. The interest on this note shall be payable

annually on the day of of each year hereafter upon


its presentation to the aforesaid Municipal Clerk for the purpose of having said

Clerk credit on the back thereof the aforesaid annual interest.

This note is one of a series of six notes of like tenor and amount, aggregating

the sum of $23,794.28, issued by the governing authorities of the City of Oxford,

Mississippi, for said municipal separate school district, under the provision of

Chapter 15, Laws of Extraordinary Session of 1953, and Chapter 18, Laws of Extra-


ordinary Session of 1953 as amended by Senate Bill 1930, Laws of 1968, in evidence of

the said sum of $23,794.28 borrowed by the said governing authorities of said

municipality for said school district; and to be used by said Board of Trustees in

purchasing motor vehicles and other transportation equipment, said money was borrowed

and said notes were issued pursuant to an order of the governing authorities of said

municipality duly and legally adopted on the day of

1977.

In accordance with said order, the governing authorities of said municipality

have caused this note to be executed in the name of the Oxford Municipal Separate

School District of the City of Oxford, Mississippi, by and through the signature of

John O. Leslie, Mayor of the City of Oxford, Mississippi, and the countersignature of

Virginia H. Chrestman, Municipal Clerk of the said municipality, and the seal of

said City to be hereunto affixed, on this the day of

1977.

OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT OF THE CITY OF OXFORD, MISSISSIPPI

BY JOHN O. LESLIE, MAYOR


Countersigned by:

Virginia H. Chrestman Municipal Clerk


STATE OF MISSISSIPPI COUNTY OF LAFAYETTE CITY OF OXFORD

I hereby certify that this note has been duly registered by me in a book kept

in my office for said purpose.



* *

There came on for discussion the site plan of Eastgate Shopping Center and the

report of the Traffic Engineer regarding the ingress and egress for McDonalds on

University Avenue. Motion was made by Alderman McLaurin, seconded by Alderman

Woodburn to approve the recommendation of the Planning Commission that was presented

to this board a week ago. The vote was as follows:

Voting Yea - McLaurin, Woodburn, Haley, King

Voting No - Crews



Jerry Lee, Administrator of the Oxford-Lafayette County Hospital came before the

Mayor and Board of Aldermen to ask for the city's support in a project needed at the

hospital. Space Utilization Study has been made by an architectural firm. Estimated

cost of the project is one million dollars. It is proposed that this project be

financed one-third county and one-third hospital.


unanimously that the Board of Aldermen indicated support for the proposed improve-

ment to the hospital arid further indicate intent to issue bonds in the proper manner

for one-third of the cost.

Mayor Leslie introduced Mrs. Betty Brenkert, Chairman of the Board of Commissioners

of the Oxford Housing Authority. Mrs. Brenkert introduced Walter Rogers, Urban

Renewal Director: Bobby Ned Jones, Director of Oxford Housing Authority, Ed Roberts,

attorney, and Danna Brammer, Board member, who were with her. She explained that

the Jackson Avenue Urban Renewal Project begun some ten years ago is coming to a

close and the surplus money of some $400,000.00 will be turned over to the City of

Oxford. She commended the staff of Urban Renewal and Oxford Housing Authority for

a job well done and how proud they were to be selected for the Design of Excellence

Award by HUD this past year.

Motion was made by Alderman Woodburn, seconded by Alderman Crews and passed

unanimously that a Resolution of Appreciation be prepared commending the Board of

Commissioner and all of the staff of the Oxford Housing Authority and Urban

Renewal for the outstanding work that they have done in carrying the project to a

successful conclusion.

* *


unanimously to authorize Loy Borwn to attend the Fall Meeting of International

Association of Electrical Inspectors in Starkville, August 14-16, 1977.

* *

David Bennett, Superintendent7of Wastewater Treatment Plant read the following

letter:

H July 27, 1977

City of Oxford City Hall 107 South Lamar Blvd. Oxford, MS 38655

TO WHOM IT MAY CONCERN:

I hereby tender my resignation effective August 9, 1977, as an employee of the City of Oxford, as Lab Technician with the Wastewater Treatment Plant.

I would also like to express my appreciation to the City of Oxford employees,


for the enjoyable time I have spent working with them. It has been a pleasant experience.

Sincerely,

/S/ Donald V. Nelson

Donald V. Nelson


unanimously to accept the resignation and authorize Mr. Bennett to proceed to

advertise the position of Lab Technician for the Wastewater Treatment Plant.


unanimously authorizing the advertisement for bids for dragline work to drain sewer

lagoon cells in the industrial park upon approval from HUD of next year's Industrial

Park Project.

*

A RESOLUTION APPROVING THE MOTOR VEHICLE ASSESSMENT OF THE STATE TAX COMMISSION WITH CERTAIN MODIFICATIONS THERETO FOR THE YEAR 1977-78

WHEREAS, the Mayor and Board of Aldermen have heretofore approved and adopted

the assessment schedules for motor vehicles as prepared by the Mississippi State

Tax Commission with certain modifications thereto, which schedules as modified

are the basis for Ad Valorem tax assessment on all motor vehicles within the City

of Oxford and the Oxford Municipal Separate School District; and

WHEREAS, the Mayor and Board of Aldermen wish to amend the assessment schedules

by adoption of the Mississippi State Tax Commission schedule on motor vehicles

with certain modifications thereof.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of the City


SECTION 1: That for the fiscal year 1977-78 and until hereafter modified by

proper Resolution, the assissment schedules for the City of Oxford, Mississippi,

and the Oxford Municipal Separate School District shall be and the schedule as

prepared by the Mississippi State Tax Commission relative to motor vehicles, with

the exception of assessments to the hereinafter listed vehicles. Said exceptions

are as follows:

TOYOPET - Japan

SKODA - Czechoslovakia

SASB - Swedish

That said assessments for the above vehicles shall be ten percent (10 percent)

above the assessment shown by the Mississippi State Tax Commission on said vehicles.

SECTION 2: It is the intent of the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, to amend its schedule for Ad Valorem assessment on motor


vehicles by the adopting of the schedule furnished by the Mississippi State Tax

Commission for all intents and purposes other than the three heretofore shown

and said assessments shall be collected under special contract with the Board

of Supervisors of Lafayette County, Mississippi.

SECTION 3: For good cause this resolution shall be in full force and effect

from and after its passage and the City Clerk be and is hereby directed to

furnish a copy of said resolution to the Mississippi State Tax Commission in

Jackson, Mississippi.

Upon motion of Alderman Haley , seconded by Alderman McLaurin

a yea and nay vote was taken which resulted as follows:


Alderman Crews voted Yea




WHEREUPON, the Mayor declared the same adopted.

John 0. Leslie, Mayor

ATTEST:

Virginia H. Chrestman City Clerk

(SEAL)


unanimously authorizing the following contract:

CONTRACT TO COLLECT MOTOR VEHICLE AD VALOREM TAXES

This agreement made and entered into on the date indicated below by and between

the City of Oxford, Mississippi, a municipal corporation, hereinafter called "CITY"

and the County of Lafayette, Mississippi, hereinafter referred to as "COUNTY", on

behalf of the Lafayette County Tax Assessor and Tax Collector, hereinafter

referred to as "COLLECTOR",

Witnesseth:

Whereas, pursuant to the terms and provision of Chapter 588, General Laws of

Mississippi, 1958, and the amendments thereto, CITY has elected to prepare and

MINUTE BOOK No. 29. CITY OF OXFORD DEMENT. MERIDIAN 47-8314

has prepared for the taxable year beginning October 1, 1977, its separate assessments

schedule of motor vehicles in the City of Oxford, Mississippi, and

Whereas, the previous tax collector of Lafayette County, Mississippi, has hereto-

fore collected said ad valorem taxes for CITY, and COLLECTOR has experienced personnel

and has the quipment and facilities with which to efficiently collect CITY'S taxes for

the taxable year of 1977, and by virtue thereof, can collect said taxes more economi-

cally than could CITY, and

Whereas, the collections of ad valorem taxes on motor vehicles within the City

of Oxford and the Oxford Municipal Separate School District will fall into the

bracket established by said Chapter 588 of three percent (3 percent), which percentage

is inadequate to meet the expenses of the collection of said taxes and, in order to

induce COUNTY to assume the additional obligation of collecting its taxes, CITY is

willing to increase the fee to the COUNTY to a flat-overall fee of five percent

(5 percent) of the amount collected for the City of Oxford and the Oxford Municipal

Separate School District; and

Whereas, CITY is of the opinion that it would be to the best interest of the

general public to pay COUNTY to collect motor vehicle and ad valorem taxes for the

taxable year beginning October 1, 1977.

NOW, THEREFORE, in consideration of the premises and the mutual benefits to

be derived here from the parties hereto do hereby mutually agree and bind themselves,

as follows:

1. COUNTY agrees to have COLLECTOR collect for the taxable year beginning October

1, 1977, all ad valorem taxes due the City of Oxford and the Oxford Municipal Separate

School District on all motor vehicles on which he, as tax collector of Lafayette

County, Mississippi, collects State and County ad valorem taxes. In determining

the amount of tax to be collected on such vehicle, COLLECTOR shall use the valuation

of the motor vehicles as set forth on the assessments schedule of said CITY, as amended,

the levies to be made by the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, on the 6th day of September, 1977, for municipal ad valorem taxes for

said CITY and the Oxford Municipal Separate School District. All such taxes shall

be collected by COLLECTOR at the same time such State and County ad valorem taxes are

collected.

2. For having said taxes collected for CITY, CITY shall pay to COUNTY as compen-

sation for services rendered hereunder five percent (5 percent) of all ad valorem

taxes due CITY and the Oxford Municipal Separate School District on motor vehicles

and collected by COLLECTOR during the term hereof and COUNTY is hereby authorized

to reduce its compensation of five percent (5 percent) of the total amount of such

taxes collected by COLLECTOR at the time of the remittance of such collections to

the CITY as hereinafter provided.

3. COUNTY agrees to faithfully account for and deliver to CITY all of the

money collected by COLLECTOR, his employees, agents, servants, and clerks on behalf


of CITY and the Oxford Municipal Separate School District on or before the 20th day

of the month following that in which the funds are so collected, provided, however,

that in making said monthly settlements the COUNTY may deduct therefrom its compen-

sation as provided in this agreement and account for the same at the time of such

remittance.

4. COUNTY agrees to furnish CITY true and exact copies of all reports required

to be made to the motor vehicle comptroller, the Commissioner of Public Safety, and

the State Tax Commission of the State of Mississippi at the same time said reports are

required to be made to said Mississippi departments.

5. Nothing herein contained shall be construed to limit the right of the CITY

to pursue, prosecute and enforce the payment of all ad valorem taxes and penalties

by those who are delinquent, if any, and those who have made false representations,

if any, or otherwise have evaded the payment of said taxes.

6. All of the applicable provisions of Chapter 588, General Laws of Mississippi,

1958, and the amendments thereto are hereby incorporated in this contract by reference

to the same extent as if they were set forth herein for all purposes, except that

where any of the provisions of said act conflict with or are different to the expressed

provisions of this agreement, that the provisions hereof shall be binding on the parties

hereto.

Executed in duplicate on this the day of , 19

A. D.

BOARD OF SUPERVISORS CITY OF OXFORD LAFAYETTE COUNTY

BY BY JOHN O. LESLIE, MAYOR T. R. GUNTER, PRESIDENT

ATTEST: ATTEST:

VIRGINIA H. CHRESTMAN BILL PLUNK CITY CLERK CHANCERY CLERK

(SEAL) (SEAL)

Mayor Leslie read the following:

The State of Mississippi placed into effect what is commonly referred to as the

Sunshine Act on January 1, 1976. There is a legislative declaration which precedes the

operating parts of the statutes. However, the basic premise of the Act might be

stated in terms of "the Federalist, #49, wherein it is said 'the people are the only

legitimate fountain of power, and it is from them that the Constitutional Charter

. is derived.'"

Government is and should be the servant of the people, and it should be carefully


accountable to them for the actions it takes.

The Act applies to every public body which includes not only the executive or

administrative board, that is the Mayor and Board of Aldermen, but every department,

agency, or any policy making entity or committee of any public body in the State of

Mississippi or its political subdivisions. In other words, in the City of Oxford

every meeting of a public official other than the Judge, the hospital staffs, the

hospital board, and the police officials, is subject to the openness required by the

Sunshine law. The purpose is to give the public a view of the day-to-day activities

of the City and its employees. There is no reason why the public should not have the

right to observe the decision making processes of the City firsthand.

There are benefits which can be derived from the Act, such as increasing public

understanding of the decision making processes which could lead to greater confidence

in the decision making or it could lead to less confidence. However, either outcome

can be beneficial in that if the City and its agencies proves itself to be deserving

of trust then it should have the public trust, and on the other hand if the openness

reveals for instance, a City employee or department to be inept, inefficient, and not

in pursuit of the public interest, then obviously that employee or department does

not deserve and should not have the public trust.

It is not enough that the public eventually learns of the decisions that are

being made, they are entitled to an opportunity to examine the decision making

process as it takes place in those areas where policy determinations are important to

the daily life of the citizen of Oxford.

The publice is entitled to know whether for instance, an alderman is a consistent

spokesperson for some special interest or whether he is consistently unprepared or

ignorant of the issues that come before the board.

The simple purpose of the Act: Let the public see for themselves.

The Act defines the meeting as an assemblage of members of a public body

at which official acts may be taken upon a matter over which the public body has

supervision, contorl jurisdiction, or advisory power.

All official meetings of any public body shall be open to the public at all times

unless declared an executive session as provided in the act.

An executive session and the manner in which you get in one, conduct it, and

get out of it is expressly provided for in the Act.

If the meetings are held at a time provided for by statute, then no further

notice is necessary. However, if the meetings are held at other times, then

suitable notice should be given of the times and places where the meetings will be

held.

Any aggrived party, or any citizen of the State, may enforce the provisions

of the Act in the Chancery Courts.

Motion was made by Alderman Crews, seconded by Alderman Haley and passed


unanimously that the Mayor and Board of Aldermen adopt the policy of two meetings

per month effective in September with the Board being in session on the first and

third Tuesdays of each month.

John Smith, City Engineer, discussed with the Board the request of Jeff Cole

to install high pressure washing equipment for use of the city in washing the garbage

turcks. It was decided to take no action on this matter as the city does not have

a suitable place to install the equipment at this time.

* *

Motion was made by Alderman King, seconded by Alderman Crews and passed

unanimously to approve the July minutes of record in Minute Book 29 at pages 149-167,

and the claims of record in Claim Docket 4, pages 28-34.

* *


unanimously to approve the additions to the Claim Docket: 093-625 Stewart Insurance

Agency, &85.00; Marchbanks Insurance Agency, $94.00; R. L. Brown Insurance Agency,

$95.00; Oxford Insurance Agency, $117.00; and Winston Bruce Insurance Agency, $84.00.

* * * *

Tom Landrum, Superintendent of the Electric DepartMent, reported the tabulation

of bids opened at 2:00 p.m.:

Sale of 1969 automobile - no bids received

Two-way Mobile Radio

General Electric - $715.00 Motorola - $721.00 - No Bid Bond


unanimously to accept the bid of General Electric in the amount of $715.00 as recom-

mended by Mr. Landrum.

*

Tabulation of bids for Transformers:

Delta Electric Supply, Inc $6,487.00 Stuart C. Irby Company 6,571.00 National Electric Supply 7,653.29 Vincent Sales Agency 5,020.00

Mr. Landrum reported that the delivery date on the transformers bid was a

problem as they are needed by the end of August or the first of September for the

Oxford Junior High School and the bidders state that delivery would be from eighteen

to twenty weeks.

Upon the recommendation of Mr. Landrum motion was made by Alderman Woodburn,

seconded by Alderman King and passed unanimously authorizing Mr. Landrum to locate

transformers that can be delivered at the earliest time possible for the lowest cost


possible, and that bids be taken under advisement.

John Smith reported tabulation of bids for items used by the Water Department

opened at 2:00 P. M. :

Item Amt. General Pipe

Dal Tex

Harper Supply, Co.

12" M. J. Value 8" M. J. Value 6" M. J. Value 4" M. J. Value 6" Cut in Sleaves

1 1 2 1 2

$423.09 ea. 213.49 ea. 137.69 ea. 105.88 ea. 75.95 ea.

$472.50 ea. 239.85 ea. 154.60 ea. 119.45 ea. 75.80 ea.

$441.82 ea. 224.31 ea. 144.58 ea. 111.70 ea. 57.54 ea.

8" 45° Ells M. J. 2 78.60 ea. 74.50 ea. 61.93 ea. 8" 111/4° Ells M. J. 1 78.60 ea. 74.50 ea. 61.93 ea. 6" 221/2° Ells M. J. 2 56.15 ea. 53.20 ea. 44.49 ea. 6" 111/4° Ells M. J. 2 56.15 ea. 53.20 ea. 44.49 ea. 12" - Gaskets M. J. 12 3.17 ea. 2.90 ea. 3.45 ea. 12" - Follow Rings 4 12.85 ea. 13.35 ea. 10.67 ea. 6" - Follow Rings Gaskets . 12 8.40 ea. 1.60 ea. 1.51 ea. Caset Iron Meter Boxes for 3/4 Meters 24 15.00 ea. 19.20 ea. 13.80 ea. Value Box Ext. 2" or 21/4 24 9.50 ea. 11.00 ea. 9.00 ea. 2" Corp Stops Iron Pipe by Iron Pipe 4 28.70 ea. 44.60 ea. 40.95 ea. 1" Corp Stop Mueller Thread - Copper

Flare 24 6.25 ea. 9.95 ea. 9.40 ea. 1" Curb Stop - Iron Pipe by Iron Pipe 10 6.65 ea. 14.90 ea. 8.99 ea. 3/4" Curb Stop - Iron Pipe by Iron Pipe 10 4.45 ea. 9.80 ea. 6.06 ea. 3/4" Curb Stop Mueller Thread - Copper

Flare 36 5.70 ea. 6.35 ea. 6.01 ea. 12" DoUble strap Service Clamps 2" Iron

Pipe Opening for Cast Iron 4 34.55 ea. 34.35 ea. 14.37 ea. 2" Values Brass 10 23.62 ea. 26.30 ea. 13.92 ea. 2" Dresser Coup Galv. long style 65 12 7.45 ea. 9.70 ea. 8.83 ea. 11/2" Dresser Coup Galv. long style 65 12 5.85 ea. 7.75 ea. 6.98 ea. 11/4" Dresser Coup Galv. long style 65 12 5.19 ea. 6.85 ea. 6.16 ea. 3/4" Dresser Coup style 88 24 3.63 ea. 10.13 ea. 9.21 ea. 1" Dresser Coup Style 88 24 8.94 ea. 11.66 ea. 10.67 ea. 3/4" Meter Gaskets Rubber 500 .05 ea. .07 ea. 6.68c 3/4" Meter Gaskets Fiber 200 .03 ea. .031/2 ea. 3.03c 6" Full Circle Clamps 12" Long For

Cast Iron 2 45.60 ea. 60.00 ea. 52.91 ea. 4" Full Circle Clamps 71/2" Long For

Cast Iron 3 23.00 ea. 30.95 ea. 26.90 ea. 8" Full Circle Clamps 12" Long For

Cast Iron 1 52.40 ea. 70.00 ea. 60.94 ea. Lin. feet 2" Pipe Galv. 504 116.85c' 1.75 ft. No Bid 2" Service Clamps Mueller Thread Cast

Iron Pipe 15 5.15 ea. 5.80 3.77 ea.

Mr. Smith further reported that D. D. Freeland, who is finishing up the city water

project, has some materials on hand that the city could use and that the price he has

offered them to the city is below the bid price reported above.


unanimously that the bid of each supplier be accepted on the items on which they were

low and that Mr. Smith work with Mr. Freeland to purchase items from him that the city

Water Department can use.


unanimously to adopt the following resolution:

WHEREAS, Mrs. Sarah B. Park has been a valuable member of the Oxford Park

Commission almost from its beginning, becoming a member of the Commission in 1954; and


WHEREAS, in that time Oxford's recreation program has grown from a part-time

operation to one that now operates a diverse program twelve months out of the year; and

WHEREAS, the Oxford Park program during the course of Sarah Park's tenure on

the Park Commission has been recognized as one of the best in the state; and

WHEREAS, Mrs. Sarah B. Park has been a central figure in this growth and develop-

ment, giving generously of her time, talent, counsel, and good will;

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Board of Aldermen of the City

of Oxford, on be half of the citizens of Oxford, accept with regret the resignation

of Mrs. Sarah B. Park from the Park Commission and salute her for her splendid service

to the recreational interests of the City of Oxford during the past twenty-three years.

BE IT FURTHER RESOLVED; that a copy of this Resolution be spread upon the minutes

of the Mayor and Board of Aldermen and a copy be presented to Mrs. Sarah B. Park.

Adopted this the 2nd day of August, 1977.

JOHN 0. LESLIE, MAYOR

ATTEST:


(SEAL)

Motion was made by Alderman Crews, seconded by Alderman King and passed unani-

mously to accept the resignation of Aubrey Conner from the Oxford Fire Department and

authorize the employment of Jessie Hill as a replacement.

* *

John Smith, City Engineer, presented a plan to each board member showing the

drainage situation for Mr. James P. Hooper.

Mayor Leslie appointed the following committe to work with Mr. Smith and report

back to the Board:

John Smith Alderman Woodburn Alderman Crews Mr. William Hooper Mr. James P. Hooper

Mayor Leslie appointed the following committe to study rates for sewer for

Avent Dairy and requested that they make a report to the Board on August 9th:

John Smith Tom Landrum Alderman Crews Alderman Woodburn

j



unanimously authorizing Mayor Leslie to execute agreement as prepared by City Attorney

Gafford, for William Rogers, III to use that unopened part of Harrison Avenue.


Board do now recess until August 9, 1977, at 4:00 P. M.

VIRG/NIA H. CHRESTMAN, CITY CLERK


RECESS REGULAR MEETING 4:00 P. M. AUGUST 9, 1977

Pursuant to a recess order on August 2, 1977, the Mayor and Board of Aldermen

met on August 9, 1977, at 4:00 P. M. in the Mayor and Board's Chambers in City

Hall when and where the following were present:













*


Mayor Leslie stated that the prupose of this meeting was to discuss the

National Flood Insurance Program. He introduced Mr. Bill Massey of the Federal

Insurance Administration of Atlanta; Mr. Ricky Gray of the R and D Center of

Jackson; Mr. Eddie Henderson of the Corp of Engineers of Vicksburg; and Mr.

Gordon Schoffer of Smith & Sanders of Jackson. Mr. Massey gave a background

of the Flood Insurance Program and stated that the purpose of this meeting was

to discuss the results of the Flood Insurance Study prepared by the U. S. Army

Corps of Engineers. Maps showing the preliminary elevation for the 100 year

flood were presented.

Alderman Pat Haley left the meeting at this time.


Alderman Crews, and passed unanimously by the aldermen present declaring

the intention of the Mayor and Board of Aldermen to adopt necessary procedures

as time requires to continue participation in the National Flood Insurance

Program.

* * * *

Tabulation of Bid for two police cars opened at 2:00 p.m. was reported as

follows: one bid from F. W. Belk & Son Motor Company


August 9, 1977

Mayor and Board of Aldermen City of Oxford Oxford, Mississippi

Gentlemen:

We propose to furnish two (2) 1977 Ford Granadas to meet or exceed your specifications for the total sum of $10, 117.37. This quotation includes Title fees and Inspection Sticker fees.

We will allow a sum of $700.00 trade in allowance for two (2) 1974 Fords. Delivered price net with trade in $9,417.37.

Alternate Bid:

Two (2) full size Fords, 1977 models, to meet or exceed your specifications for a total sum of $10,964.81. This quotation also includes Title fees and Inspection Sticker fees.

We will allow a sum of $700.00 trade in allowance for two (2) 1974 Fords. Delivered price net with trade is $10,264.81.

We can give immediate delivery on the above units net with no further discounts allowed due to a shortage of vehicles and low inventory.

These quotations are good for a period not to exceed twenty-four (24) hours from date of bid.

Our quotations meet requirements set out in Mississippi Law # 31-7-69 pertain-ing to purchase of a motor vehicle from a local dealer.

Sincerely,

F. W. Belk and Son Motor Company

/S/ Frank Belk, Jr.

Frank Belk, Jr. Owner

Enclosure: Money Order $506.00

FWB:wc


Alderman McLaurin and passed unanimously by the aldermen present to accept

the bid for two full size 1977 Model Fords with the trade in allowance.

*

Tom Landrum, Superintendent of the Electric Department advised the Board

that he had located the transformers for the Oxford Junior High School at a

cost of $1100.00 each, which is lower than any bid received on August 2, 1977.

Upon the recommendation of Mr. Landrum, motion was made by Alderman Woodburn,

seconded by Alderman McLaurin and passed unanimously by the aldermen present

to reject all bids for transformers.

* *

There came on for discussion the rates and charges to Avent Dairy for

sewer service. The committee appointed to study this matter recommended

that the first 500,000 gallons each month be charged at the rate of eighty-

seven cents (.87) per 1000 gallons and that all additional would be at fifty

cents (.50) per 1000 gallons. The line from the Avent Dairy Plant carrying

mostly surface drainage and wash water from the loading dock has been diverted

from the City's sanitary sewer. One advantage to this is it makes it reason-


able to delete $0.027 per 1000 gallons of surcharge because we believe

the dock wash water should not be included in the consumption to be billed.

The re-routing of this surface water appears to have lowered the BOD and

Suspended Solids to the extent that unless there is an increase in the BOD

and Suspended Solids beyond 250 mg. per liter there will be no surcharge

for these two items. This fact has been established recently by the City

taking samples on two different occasions. In both cases these samples show

the BOD and Suspended Solids to be below the surcharge level.

After discussion motion was made by Alderman Woodburn, seconded by

Alderman McLaurin and passed unanimously by the aldermen present to adopt

the rates and charges as recommended and to present the rates and charges

to Avent's Dairy and that based on these rates and charges the amount of

$12,047.86 is due for sewer service from September 1975 to July 21, 1977.

The following report was presented in reference to request of R. B.

Anderson and James E. Davis:

On the tenth of August, 1964, Mr. R. B. Anderson and others conveyed by warranty deed unto the City of Oxford, Mississippi, a parcel of land consisting of approximately 19.4 acres to be used as a site for a sewage lagoon. In addition to the above land and under cover of the same document, the grantors also conveyed to the City of Oxford, Mississippi, three ease-ment rights for sewer lines.

In addition to the cash paid by the grantees one of the stipulations is "It is a condition precendent to the execution of this instrument and it is understood by and between the parties hereto that the property belonging to the Grantors herein shall probably be taken inside the cor-porate limits of the City of Oxford, Mississippi, but in the event said property is not taken into the corporate limits of the City of Oxford, Mississippi, the City of Oxford, Mississippi shall allow the Grantors herein and their successors in title to tie onto said sewer line ease-ment under the same conditions and at the same costs that they would allow a resident or a citizen of Oxford, Mississippi, to tie onto said property as if it were within the corporate limits of tne City. In other words, there shall be no discrimination between the Grantors herein because of the fact that the property may not be in the corporate limits of the City of Oxford, Mississippi."

After Mr. Anderson and others executed the above document, Mr. Anderson and others conveyed unto Mr. James E. Davis and wife certain portions of land on which the conditions in the paragraph immediately above apply.

Recently, there has been a concern on the part of the parties involved in regard to the interpretation of costs applicable to Mr. Davis and others in securing sewer service from the City.

In order to define and clarify the question of costs, it is mutually agreed and understood by the City of Oxford, Mississippi and Mr. James E. Davis and others that the following shall apply:

1. The cost to Mr. Davis and others for a sewer tap shall be the same as the costs .to any similar applicant for a sewer tap within the corporate limits of the City of Oxford. In other words, the sewer connecting fee shall be as set forth in the Code of Ordinances of the City of Oxford, Article II Section 31-21.

2. The cost for a water tap for Mr. Davis and others shall be the same as the costs to any similar applicant for a water tap outside the corporate limits of the City of Oxford. In other words, it shall be in accordance with the Code of Ordinances of the City of Oxford, Article II - Water Connection Fee - Section 31-20 (b).

3. The following rates shall apply; water "outside City limits"

MINUTE BOOK No. 29, CITY OF OXFORD CEMENT. MERIDIAN 47-8314

shall be in accordance with Article II Section 31-22 (b). The sewer rate shall be as set forth in Article II Section 31-24 (b), all as set forth in the Code of Ordinances of the City of Oxford.

4. It is further mutually agreed that any water and/or sewer lines that are installed at no costs to the City of Oxford which are constructed and installed in strict accordance with the plans and specifications as approved by the office of the City Engineer of the City of Oxford including proper location, necessary easements, and acceptable workmanship and material will be eligible for operation and maintenance by the City of Oxford. Final acceptance by the City of Oxford for the operation and maintenance of the above mentioned water and/or sewer lines shall be subject to the recommen-dation for acceptance by the City Engineer. The only water and/or sewer lines that may be accepted for operation and maintenance by the City of Oxford shall be only those lines which are considered to be water distribution lines or sewer collecting lines. The City will not accept for any purpose water lines beyond the water meter or sewer service lines. Water and/or sewer lines accepted by the City of Oxford for operation and maintenance shall be conveyed to the City of Oxford at no cost with all rights and interest in the said lines.

It is mutually agreed and understood that fees, rates, plans and specifications from time to time may be revised or amended by the Mayor and Board of Aldermen. In the event that this occurs, the new or revised or amended fees, rates, plans and specifications shall control.

Motion was made by Alderman Woodburn to adopt the report as presented.

Motion died for lack of second.

After discussion motion was made by Alderman McLaurin, seconded by

Alderman Crews and passed unanimously to adopt the following:

1. The cost to Mr. Davis and others for a sewer tap shall be the same as the costs to any similar applicant for a sewer tap within the corporate limits of the City of Oxford. In other words, the sewer connecting fee shall be as set forth in the Code of Ordinances of the City of Oxford, Article II Section 31-21 (a); "Inside city limits: A fee of seventy-five dollars ($75.00) shall be paid by the applicant for sewer service from the city for the connection of his premises with the city's sanitary sewer system."

2. The cost for a water tap for Mr. Davis and others shall be the same as the costs to any similar applicant for a water tap outside the corporate limits of the City of Oxford. In other words, it shall be in accordance with the Code of Ordinances of the City of Oxford, Article II - Water Connection Fee - Section 31-20 (b); "Outside city limits: An applicant for water furnished by the city water system shall pay the fees established by section 31-20 (a) plus twenty-five per cent (25%) thereof."

3. The following rates shall apply; water "outside City limits" shall be in accordance with Article II Section 31-22 (b); "Outside city limits: Consumers of water furnished by the city water system residing outside the city limits shall pay therefor the charges established above by section 31-22 (a) plus twenty-five per cent (25%) thereof." The sewer rate shall be as set forth in Article II Section 31-24 (b); "Outside city limits: The charge for sanitary sewer service outside the city limits shall be one hundred per cent (100%) of the water charge outside the city. The charge for sanitary sewer service to a residential occupancy or a business not paying a city water bill shall be one dollar and nine cents ($1.09) per thousand (1,000) gallons of water consumed, the consumption to be deter-mined by best means available or negotiation. The minimum monthly charge shall be eight dollars and twenty-five cents ($8.25). Metered sewage shall be charged at the rate of one dollar and ten cents ($1.10) per thousand (1,000) gallons.", all as set forth in the Code of Ordinances of the City of Oxford.



that this Board do now recess until August 12, 1977, at 2:00 p.m.

C VIRGINiA H. CHRESTMAN, CITY CLERK


RECESS, RECESS REGULAR MEETING 2:00 P. M. AUGUST 12, 1977

Pursuant to a recess order on August 9, 1977, the Mayor and Board of

Aldermen met on August 12, 1977, at 2:00 P. M. in the Mayor and Board's

Chambers in City Hall when and where the following were present:






*



* * * *


transacted:

Upon the receommendation of David Bennett, motion was made by Alderman

Woodburn, seconded by Alderman King and passed unanimously authorizing the

employment of Suzanne Rosenblum as Lab Technician at the Wastewater Treat-

ment Plant effective August 15, 1977, at a salary of $700 per month.

* *

Mr. Thomas Ray Gunter, Mr. Clark Littlejohn, Mr. Charles McGonagil,

Mr. J. C. Tatum, and Mr. Grank Ramage, members of the Board of Supervisors

of Lafayette County and Mr. Ralph Roy, Tax Collector of Lafayette County

joined the Mayor and Board of Aldermen at this time.

Alderman Pat Haley also joined the group assembled.

Discussed was the proposed Bond Issue requested by the Oxford-Lafayette

County Hospital and also the Ambulance Service for the city and the county.

Mayor Leslie and Alderman Pat Haley will work with two members to be appointed

by Mr. Gunter from the Supervisors and the Hospital Board in an effort to

determine the cost involved in operating the Ambulance Service through the

hospital.


*

Ralph Roy, Lafayette County Tax Collector asked that the City Board

authorize funds or personnel to help him with the collection of taxes on

mobile homes in the City of Oxford and the Oxford Separate School District.

Mayor Leslie advised him that he would sit with him and Ken Welch, City

Assessor, to work out a plan for the city to help in this matter.

*



that this Board do now recess to meet at 10:00 A. M. on the 23rd day of

August 1977, for Proposed Use Hearing on Revenue Sharing.

VIRGINIOl H. CHRESTMAN, CITY CLERK


RECESS, REGULAR MEETING (Proposed Use Revenue Sharing Hearing)

10:00 A. M. AUGUST 23, 1977

Pursuant to the advertisement that the City of Oxford would hold a Proposed

Use Hearing for Revenue Sharing Funds be it remembered that the following

were present:





* * *




Katherine Rhea - Citizen

Bobby Ned Jones - Director of Oxford Housing Authority

Mrs. Betty Brenkert - Chairman of Board of Commissioners of Oxford Housing Authority

Dana Brammer - Citizen

Maxine McGuire - Meals on Wheels

Rosalie Garner - Meals on Wheels

Dolly McBryde - Meals on Wheels

Bill Taylor - Citizen

Wayne Johnson - Citizen

Mrs. Mary Sue Gorden - Citizen

* * * *



transacted:

Mrs. Maxine McGuire requested that $8,243.00 of Revenue Sharing Funds be

used to continue the "Meals on Wheels Program."

* *

Mrs. Betty Brenkert requested that $12,000.00 be used to match other

monies to open a Child Development Center at the Community Center of C. B.

Webb Townhouses.

* *

Mayor Leslie thanked all the persons for attending and recessed the meeting

until 7:00 p.m. on the 23rd day of August, 1977, at which time the Board will

consider budgets for 1977-78.

VIRGI4IZZ CHRESTMAN, CITY CLERK C


RECESS, REGULAR MEETING 7:00 P. M. AUGUST 23, 1977

Pursuant to a recess order on August 23, 1977, at 2:00 P. m., the Mayor and

Board of Aldermen met on August 23, 1977, at 7:00 P. M. in the Mayor and

Board's Chambers in City Hall when and where the following were present:















* *


transacted:


passed unanimously authorizing the employment of Terry Knister, David

Barger, and David Shaw as school crossing guards.

* *


and passed unanimously authorizing the advertisement of bids for pole line

hardware for the Electric Department.

* *

There came before the Board the matter of certain Economic Develop-

ment Administration Grants for development of the Oxford Industrial Park

and construction of an elevated water storage tank to serve the park. Upon

motion of Alderman Haley, seconded by Alderman Crews and passed unanimously

the Board declared the intent to issue $250,000 in general obligation bonds

to be used as matching funds for a $300,000 EDA grant for the industrial

park and further authorized utilization of $50,000 in reserve water and

sewer funds on deposit to match a $100,000 EDA/A&I Board grant for con-

struction of the.elevated water storage tank. Said general obligation

bonds are to be issued in the event that the Department of Housing and


Urban Development fails to approve use of $200,000 in Community Development

Block Grant Funds for the industrial park matching money.

The Mayor and Board of Aldermen considered and discussed budgets for

1977-78.


that this Board do now recess until August 26, 1977, at 7:00 A. M. to con-

tinue work on Budgets.

VIRGINI H. CHRESTMAN, CITY CLERK


RECESS, REGULAR MEETING 7:00 A. M. AUGUST 26, 1977

Pursuant to a recess order on August 23, 1977, the Mayor and Board of Aldermen

met on August 26, 1977, at 7:00 A. M. in the Mayor and Board's Chambers in

City Hall when and where the following were present:







* *



Ken Welch - City Tax Assessor






* * * *


transacted:

The Mayor and Board of Aldermen again took up the consideration of

budgets for 1977-78.



VIRGINIA . CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * * *

* * * *

* * *

*

REGULAR MEETING 7:00 P. M. SEPTEMBER, 6, 1977



September 6, 1977, it being the time and place fixed by law for the holding



















* * * *


transacted:

Jerry Lee, Administrator of Oxford-Lafayette County Hospital presented

the hospital budget for 1977-78 in the total amount of $4,994,065.00, where-

upon motion was made by Alderman Haley, seconded by Alderman King and passed


unanimously to accept the budget as presented.

* * *

Mrs. W. Harris Terry came before the Mayor and Board of Aldermen requesting

a sign at the corner of South Lamar and Buchanan giving directions to her home,

St. Hamilton Hill, which is open for public tours. Mayor Leslie advised her

to work with Harvey Faust of Oxford Recreation, John Smith, City Engineer and

Tom Newberry, Zoning Coordinator.

* * * * * * *

Mayor Leslie announced the Budget Hearing on Revenue Sharing. City Clerk,

Virginia Chrestman, explained that Entitlement #9 Funds in the amount of

$218,617 have been proposed for the general operation of the City of Oxford.

Mayor Leslie then asked if anyone in the audience wanted to discuss Revenue

Sharing. There were no questions and/or comments from the audience.

* * * * * * *

Mr. E. O. Roden of Oxford Video came before the Mayor and Board of

Aldermen as requested to discuss Cable TV. Mr. Roden stated that he believed

the system was in much better shape than when he purchased it. He did state

that due to excessive lightening this summer there had been some problems but

that his technicians were working to overcome them.

After much discussion motion was made by Aldermen Crews, seconded by

Alderman McLaurin that the City place an advertisement in the Oxford Eagle

inviting people to register their feelings an Cable TV reception by sending

replys to the City Clerk, 107 South Lamar. The vote was as follows:





Alderman Haley voted No


*

Mr. J. A. Davis of Miss. Corp Services attended the meeting as requested.

Mr. Davis presented written reports to the Board members showing the number

of calls made by the ambulance service during the past six months, discussed

response time to calls and the number of ambulances based here- three,

one driver and one EMT goes with each ambulance on a run and he further

stated that he thought the 911 system was a good system.

* * * * * * *

Mr. A. B. Isbell, President of Outdoor Communications, Inc. of Corinth

came before the Mayor and Board of Aldermen to discuss what he termed the

severe restrictions for conducting business in Oxford regarding outdoor advertis-

ing signs. Mr. Isbell's company erects 12' x 24' billboard type signs. He


specifically discussed the Zoning Ordinance, Section C, paragraph #1, #3, #4.

The Board indicated to Mr. Isbell that these matters have to be referred to

the Planning Commission and they further indicated there probably would be

no changes in the ordinance.

Tom Landrum, Superintendent of the Electric Department, reported that one

sealed bid had been received for traffic signal and controls;

Temple & Son - $11,970.58

Motion was made by Alderman Woodburn, seconded by Alderman McLaurin and

passed unanimously to accept the bid of Temple & Son as reported by Mr.

Landrum, and that Billy White, John Smith, and Tom Landrum get together and

proceed to make street modification so that equipment may be installed as soon

as possible after delivery date.

John Smith, City Engineer reported that no bid has been received for the

striping of North and South Lamar. Mr. Smith was instructed to negotiate for

this work.

* * * *

John Smith, City Engineer, reported to the Board that he had studied in

more detail the drainage problem of James P. Hooper and that he had been in

consultation with Alderman Woodburn concerning the problem. Mr. Smith

recommended that improvements be made at the inlets on Tyler to get the

drainage water into the pipe, and that the junction box joining the 24 and 18

inch pipes between the Colonial and Elm Apartments be reworked in order to

better transition the water through the box, whereupon motion was made by

Alderman Woodburn, seconded by Alderman King and passed unanimously authoriz-

ing Mr. Smith to proceed.

* *

Alderman Woodburn read the following:

Mr. Donald A. Parson, a citizen of Oxford residing at 604 South 18th

Street and a hydrologist of national reputation, has made a study of storm

water flooding on South 18th Street in the vicinity of Ross and Johnson Avenue

Extended and has rendered his report to the city.

The report will be useful in the matter of the subject area flooding,

Burney Branch flooding, and other storm water problem areas of the city.

I move that the Board by means of this resolution publicly thank Mr.

Parsons for his outstanding study, and as resources are available, take steps

to implement Mr. Parsons recommendations.

Motion was seconded by Alderman McLaurin and passed unanimously to

adopt the resolution.

* * *


Upon recommendation of Billy White, Chief of Police, motion was made

by Alderman King, seconded by Alderman Haley and passed unanimously authoriz-

ing the advertisement For Sale 1973 Chevrolet Belair Sedan, and that the

money be used for requiring a 1974 Chevrolet Station Wagon.

* *

Upon recommendation of Acting Fire Chief, Glenn Hill, motion was made

by Alderman Crews, seconded by Alderman King and passed unanimously authoriz-

ing the promotion of Henry Hill and Ross Lindsey to Lieutenant in the Fire

Department.

* *

Motion was made by Alderman Crews, seconded by Alderman King and

passed unanimously authorizing the advertisement that applications are

being accepted for the position of two firemen in the Fire Department due

to the resignation of Larry Maynard and the shortage on one shift for

several months.

* *

There came on for discussion sewer service for a house on Old Taylor

Road. John Smith, City Engineer, reported to the Board that it is estimated

to cost $10,800.00 to sewer the property and there is a prospect of picking

up two customers. After discussion it was determined not feasible to build

the sewer line.

* *

Motion was made by Alderman McLaurin, seconded by Alderman King and

passed unanimously authorizing the advertisement for 12 month supply

gasoline, motor oil, and diesel fuel.

* *


passed unanimously to approve the August minutes and accounts.

* * * *


passed unanimously authorizing payment of $8,276.00 to Freeland & Gafford

for services rendered for the month of August in Case WC 77-44-K Pegues

etal vs City of Oxford.

* * * *

Upon the request of Ken Welch, City Assessor, motion was made by

Alderman McLaurin, seconded by Alderman Woodburn and passed unanimously

granting an extension until October 4, 1977, on the preparation of tax rolls.

* *


passed unanimously authorizing the advertisement for bids for painting the

water tank on North Lamar.



unanimously designating T. W. Elliott & Associates, Engineer for the water

tank project and the Jefferson Street Project to be completed with Community

Development Funds. Contract amounts are to be approved at a later date.

*

Motion was made by Alderman Crews seconded by Alderman King and passed

unanimously authorizing Jerry Johnson and Ronnie Mills to attend the State

Fire Academy September 12-14, 1977.

There came on for discussion the matter of selection of appraisers for

acquisition of the Herndon and Catledge property for extension of Jefferson

Avenue from Ninth Street to North Seventh Street. Proposals were submitted

by Mr. Dick Marchbanks, Jr., Mr. Leland Speakes, and Mr. Jerry Bristow.

Upon motion of Alderman McLaurin, seconded by Alderman Crews and passed

unanimously, Mr. Marchbanks and Mr. Bristow were selected as appraisers,

with compensation for the two appraisals set at $350.00, and compensation

for court appearances, if required, set at $200.00 per day.

*

Motion was made by Alderman McLaurin, seconded by Alderman Woodburn,

and passed unanimously adopting ORDINANCE NO. 1977-11 " AN ORDINANCE


MISSISSIPPI". Said ordinance is typed in full in Ordinance Book 3, page

318.

* *

Motion was made by Alderman Crews, seconded by Alderman McLaurin,

and passed unanimously adopting ORDINANCE NO. 1977-12 " AN ORDINANCE


MISSISSIPPI. Said Ordinance is typed in full in Ordinance Book 3, page

319-320.

* *

Mayor Leslie advised the Board that the County Board of Supervisors

voted to ask Jerry Lee and the Hospital Board to begin operation of the

ambulance service in six months and that the Board of Supervisors

would like to know the feeling of the City Board on this matter. The

committee appointed to study this matter will make a report before the

City Board makes a decision.


RESOLUTION IN RECOGNITION OF SERVICE TO THE CITY OF OXFORD

BY THE OXFORD HOUSING AUTHORITY

WHEREAS, the Oxford Housing Authority came into

existence when the Mayor and Board of Aldermen appointed

the first Board of Commissioners comprised of Will Lewis, Jr.,

chairman, Bennie Crouch, Billy Ross Brown, Norman Doorenbos

and C.B. Webb in 1967, and in subsequent years Garner Hickman,

Mrs. Betty Brenkert, Hugh Wiley, Dana Brammer, Nolia Banks and

Donn DeCoursey; and

WHEREAS, under the leadership of this unpaid Board

the Oxford Housing Authority acquired a $237,000.00 planning

grant, a $4,000,000.00 Urban Renewal Project grant for the

Jackson Avenue area and a $2.5 million grant for the C.B. Webb

Townhouse public housing project; and

WHEREAS, with the able assistance of Walter Rogers,

Director of Urban Renewal and Relocation and a dedicated staff,

the Oxford Housing Authority acquired property, relocated

families and rehabilitated homes in an efficient manner

assuring the success of all of the projects; and

WHEREAS, as a direct result of the efforts and

dedication of all of these people, the Jackson Avenue Urban

Renewal and C.B. Webb Townhouses project was awarded the all-time

Bicentennial HUD Design Award for excellence, national recognition

of the success of these projects; and

WHEREAS, as a further result of the manner in which

this Board adhered to HUD regulations and followed guidelines

the City of Oxford received "hold harmless" status with the

additional benefit of assuring additional grants to the City of

Oxford for various future projects; and


WHEREAS, such services and dedication has contributed

significantly to the wellbeing of the City and has distinguished

it as among the most progressive in the nation with concern

for the general welfare of all of its citizens.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND

BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS:

Section 1. That the Mayor and Board of Aldermen

hereby commend the members, both past and present, of the

Oxford Housing Authority for their contributions in bringing

improved living conditions and improved quality of life to all

citizens of the City of Oxford.

FURTHER, the Mayor and Board of Aldermen express

appreciation to these individuals whose service on the

Oxford Housing Authority has been marked by concern, devotion,

sacrifice, and excellence.


hereby commend Walter Rogers and the Oxford Housing Authority

staff for their energy, dedication, efficiency, and success.

The above resolution having been considered at a

public meeting of the Mayor and Board of Aldermen of the

City of Oxford on motion of Alderman Ki ng , seconded by

Alderman Haley , and the roll being called, the same

was adopted by the following vote:

Alderman McLaurin viata4—,,jm=

Alderman Haley voted YPA

Alderman Crews voted YPA

Alderman King voted VPA


Alderman Woodburn voted y„

Approved this the 6th day of Septemhpr

, 1977.

/J01-a\ bre:hnL2SLIf l i, ktiYOR

ATTEST:

/s/ Virginia H. Chrestman (SEAL)

VIRGINIA CHRESTMAN CITY CLERK



and passed unanimously to adopt the following City of Oxford Budgets for

Fiscal Year beginning October 1, 1977, and ending September 30, 1978:

CITY OF OXFORD

BOND AND INTEREST FUND BUDGET

FISCAL YEAR 1977-78

RECEIPTS:

Ad Valorem Taxes $520,951.00 Special Street Improvement Collections 42,046.00 Income from Investments 4,400.00 TOTAL $567,397.00

DISBURSEMENTS:

Bond Retirement $310,300.00 Bond Interest 255,770.00 Paying Agent Fees 1,327.00 TOTAL $567,397.00

REVENUE SHARING BUDGET

FISCAL YEAR 1977-78

REVENUE:

Cash on Hand October 1, 1977 $102,500.00 Entitlement #9 218,617.00 Interest Income 2,000.00 TOTAL $323,117.00

EXPENDITURES:

Operation and Maintenance Salaries Waste Collection Salaries Waste Disposal Salaries Weed & Grass Control Public Safety - Fire Department

Capital Expenditures Public Transportation Other - Airport Other - Paint Water Tank

TOTAL

$144,208.00 11,395.00 59,365.00 214,968.00

5,000.00

78,149.00 15,000.00 10,000.00

$323,117.00

WATER AND SEWER FUND BUDGET

FISCAL YEAR 1977-78

RECEIPTS:

Metered Sales-Water $360,000.00 Sewer Charges 340,000.00 Service Connection Charge 12,000.00 Other Income 1,200.64 TOTAL $713,200.64

DISBURSEMENTS:

Administrative & General $221,978.64 Finance & Customer Expense 45,973.00 Transmission & Disb. Exp. 93,820.00 Source of Supply 55,075.00 Treatment & Purification 203,424.00 Waste Water Collection 92,930.00 TOTAL $713,200.64

FINANCE & CUSTOMER ACCOUNT EXPENSE $ 45,973.00


DISBURSEMENTS:

Administrative & General Salaries - non administrative Retirement FICA Health & Life Insurance Professional Services Communications Insurance Workmen's Compensation Miscellaneous Machinery & Equipment Revenue Bonds Redeemed Interest on Revenue Bonds Paying Agent Fees Transfer to Repay State Sewer Grant withheld from Sales Tax Unemployment Compensation TOTAL

Transmission & Distribution Expense

Salaries-Hourly Retirement FICA Fuel, Oil & Lubricants Clothing Operating Supplies Motor Vehicle Maint. & Repairs Advertising Public Utilities Miscellaneous Structures Other Than Buildings Machinery/Equipment TOTAL

$ 10,000.00 800.00 600.00

2,000.00 3,000.00

50.00 25,000.00 6,000.00

50.00 -0-

45,000.00 97,000.00

300.00

31,178.64 1,000.00

$221,978.64

$ 35,440.00 2,715.00 2,115.00 1,600.00

100.00 30,000.00 1,000.00 100.00 650.00 100.00

20,000.00 -0-

$ 93,820.00

SALARIES James Brown John Madkins James Carothers Luke Booker

Source of Supply:

PRESENT PROPOSED

$3.80 hr $4.00 hr

3.25 hr 3.45 hr

3.25 hr 3.45 hr

3.25 hr 3.45 hr

Salaries - Non-Adm. 9,660.00 Retirement

740.00 FICA

575.00 Fuel, Oil & Lubricants

500.00 Clothing 50.00

Operating Supplies

10,000.00 Motor Vehicle Maint. & Repair

200.00 Other Maint. & Repairs

1,000.00 Travel/School Expense

250.00 Public Utilities

30,000.00 Miscellaneous

100.00 Machinery & Equipment

2,000.00 TOTAL

$ 55,075.00


Jimmy Martin $765.00

$805.00

TREATMENT & PURIFICATION OPERATIONS: Salaries - Admin Salaries - Non-Admin Retirement FICA Fuel, Oil & Lubricants Clothing Operating Supplies Motor Vehicle Maint. & Repairs Travel/School Expense Public Utilities Miscellaneous Machinery & Equipment TOTAL

13,584.00 88,040.00 7,625.00 6,075.00 5,500.00

200.00 22,000.00 8,000.00 1,400.00 50,000.00

200.00 800.00

$203,424.00

MINUTE BOOK No. 29, CITY OF OXFORD MERIDIAN 47 - 8314

SALARIES: David Bennett $1092.00 1,132.00 Harold James 755.00 850.00 Thomas Webb 755.00 795.00 A. B. Gardner 800.00 840.00 Aubrey Boatright 755.00 795.00 James Browning 575.00 615.00 Marvin Howe 600.00 640.00 Melvin Ingram 600.00 640.00 Suzanne Rosenblum 700.00 740.00 James Bland 525.00 565.00 Ralph Daniels 525.00 565.00

WASTE WATER COLLECTION: SALARies $ 53,120.00 Retirement 3,990.00 FICA 3,170.00 Fuel, Oil & Lubricants 2,500.00 Clothing 250.00 Operating Supplies 15,000.00 Motor Vehicle Maint. & Repair 3,200.00 Miscellaneous 500.00 Structures other than Buildings 10,000.00 Machinery/Equipment 1,200.00 TOTAL $ 92,930.00

Bill Denton 650.00 $850.00 James B. Hanks 630.00 670.00 Fredrick Booker 2.65 hr 2.85 hr Andrew Thompson 2.50 hr 2.70 hr Wayne Bishop 2.50 hr 2.70 hr Willie L. Jones 2.50 hr 2.70 hr Sans Russell(pt-time) 2.50 hr 2.50 hr

GENERAL FUND BUDGET 1977-78

RECEIPTS: Ad Valorem Taxes $395,360.00 Penalties & Interest 7,000.00 Privilege License 18,000.00 Franchise Charges 30,000.00 Building & Zoning Permits 12,000.00 Other Permits (Electric) 2,000.00 Other Permits (Taxi) 25.00 Dog License 250.00 Civil Defense Reimbursement 8,929.00 LEA Reimbursement 3,000.00 Municipal Aid From State 25,000.00

Sales Tax 625,000.00 ABC License 18,000.00 County Ad Valorem Tax 20,000.00 Garbage Collection Fees 161,000.00 Waste Disposal 18,000.00 Other Charges for Services 300.00 Animal Shelter 1,200.00 Court Fines & Forfeits 85,000.00 Parking Fines 2,000.00 Other Misc. 2,000.36 Tax Equivalent - Electric 150,000.00 Transfer - Fire Protection 55,000.00 Electric Dept. Reimbursement 17,000.00 Reimbursement Sales Tax Loss 31,178.64 Absorb from Surplus 41,978.00 County Fire Calls * 13,000.00 TOTAL RECEIPTS $1,742,221.00

* This involves charging $100.00 per call made to property owners outside the Corporation Limits of the City of Oxford.

DEMENT.


DISBURSEMENTS:

LEGISLATIVE Salaries 18,000.00 Retirement 1,150.00 FICA 1,075.00 Travel/Transportation 250.00 TOTAL 20,475.00

JUDICIAL: Salaries 4,000.00 Retirement 320.00 FICA 250.00

TOTAL $4,570.00

EXECUTIVE: Salaries -Mayor 9,000.00 Retirement 690.00 FICA 550.00 Travel/Transportation 2,000.00 Miscellaneous 50.00

TOTAL 12,290.00

ELECTIONS: Salaries - Non-Adm 1,000.00 TOTAL 1,000.00

FINANCIAL ADMINISTRATION: Salaries - Admin. 15,480.00 Salaries - Non-Adm 34,812.00 Retirement 3,550.00 FICA 3,000.00 Office Supplies 3,500.00 Operating Supplies 500.00 Other Maint. & Repairs 2,200.00 Professional Services 5,500.00 Travel/Transportation 600.00 Advertising 4,500.00 Miscellaneous 250.00 Machinery/Equipment 500.00 TOTAL $74,392.00

Virginia Chrestman $1250.00 1290.00 Brenda Hartley 645.00 735.00 Marie Gillis 645.00 685.00 Shirley Gault 546.00 586.00 Vacant Position 575.00 575.00 Janet Ivy-pt time 2.30 2.50

TAX ADMINISTRATION: Salaries - Adm 12,600.00 Salaries - Non Adm 8,580.00 Salaries - Clerical 7,680.00 Retirement 2,100.00 FICA 1,670.00 Office Supplies 500.00 Fuel, Oil & Lubricants 100.00 Other Maint. & Repairs 400.00 Professional Services 1,250.00 Travel-In-Town 400.00 Travel-Schools, Etc. 500.00 Miscellaneous 100.00 Machinery/Equipment 500.00 TOTAL 36,380.00

Ken Welch 935.00 1050.00 Ricky Cardwell 650.00 690.00 Debbie McLarty 600.00 640.00

AMBULANCE: Ambulance Service 42,500.00 TOTAL 42,500.00


LAW: Salaries -Retainer Fee Salaries - City Prosecutor

4,500.00 3,000.00

Retirement 250.00 FICA 185.00 Operating Supplies 800.00 Professional Services 10,000.00 Communications 200.00 Travel/Transportation 300.00 Miscellaneous 15.00 TOTAL $19,250.00

PLANNING AND ZONING: Salaries 11,291.00 Retirement 850.00 FICA 675.00 Operating Supplies 500.00 Travel & Transportation 1,000.00 Advertising 400.00 Miscellaneous 25.00 TOTAL $14,741.00

Tom Newberry $900.90 $940.90

GENERAL GOVERNMENT: Salaries - Hourly 18,455.00 Retirement 1,415.00 FICA 1,100.00 Insurance (Hospital-Life) 8,600.00 Household & That. Supplies 1,500.00 Other Maint. & Repairs 4,000.00 Communications 17,000.00 Insurance 45,000.00 Public Utilities 15,000.00 Rentals 2,600.00 Workman's Compensation 32,000.00 Miscellaneous 2,500.00 Machinery/Equipment 500.00 Unemployment Compensation 5,000.00 TOTAL $154,670.00

Ernest Sykes 2.42 hr 2.62 hr Willie Fischer 2.31 2.51 Dot Lovelady 500.00 540.00

COMMUNITY PROMOTIONS: Exhibit & Promotion 2,200.00 TOTAL 2,200.00

POLICE DEPARTMENT: Salaries 291,318.00 Retirement 22,285.00 FICA 17,400.00 Feed for Animals 1,000.00 Fuel, Oil & Lubricants 20,000.00 Clothing 7,500.00 Operating Supplies 7,500.00 Motor Vehicle Maint. & Repairs 15,000.00 Other Maint. & Repairs 800.00 Training 1,000.00 Communications 2,200.00 Communications (Radio) 3,600.00 Transportation 250.00 Transportation Training 400.00 Advertising 150.00 Public Utilities 3,600.00 Miscellaneous 500.00 Prisoner Care 8,000.00 LEA Matching Funds 2,000.00 Information & Buy Money 1,000.00 Capital Outlay 10,000.00 LEA Reimbursement 3,000.00 I D Bureau 1,000.00 Community Relations 1,000.00 TOTAL $420,503.00



2 WHITE, BILLY 1,225,22 1,265 KING, H. C. 878,70 918 0 STEWART 745.02 825 02 FRANKLIN, H. C. 943,14 983 14 JONES, ED 923.85 963 85 WEBB, DAVID 835,83 875 83 YOUNG, BILLY 915.95 955 95 JENKINS, PERCY 819.93 859 93 METTS, RONNIE 795.85 835 85 SMITH, GWEN 804,46 844 46 BURNS, CHARLIE 759.80 799 80 APPLETON 750.08 790 08 BLACK, MIKE 721.77 761 77 BONDS, BILLY 747,62 787 62 IVY, W. N. 721.77 761 77 JOHNSON, STEVE 600.00 640 00 JONES, BOB 707.62 747 62 JONES, LARRY 728,85 768 85 MOSS, PAUL 728,85 768 85 WALLER, ANDY 728.85 768 85 WELLS, DEWEY 721.77 761 77 BURT, JAMES 581.98 621 98 BAILEY 525,00 565 00 EVANS, FRANCES 597,15 637 15 DEAN, IDA FAYE 584.77 624 77 HUDSON, QUAY 614.37 654 37 WELLS, ROSE 535.50 575 50 WOOTEN, JANE 550.00 590 00

SCHOOL CROSSING GUARDS 109.20 114 ? 66

FIRE DEPARTMENT: SALaries - Adm. 12,900.00 Salaries - Non Adm 226,290.00 Volunteer Payroll 4,000.00 Retirement 18,300.00 FICA 14,275.00 Fuel, Oil & Lubricants 4,000.00 Clothing 6,000.00 Operating Supplies 7,000.00 Motor Vehicle Maint. & Repair 4,500.00 Other Maint. & Repairs 1,000.00 Communications 500.00 Travel/Transportation 2,500.00 Advertising 100.00 Public Utilities 6,000.00 Exhibitions/Promotions 250.00 Miscellaneous 250.00 Equipment 3,000.00 TOTAL $310,865.00

Fire Chief $1075 1075 B. Babb 870 910 L. Brown 675 715 P. Conner 625 665 T. W. Davis 725 765 R. Gafford 835 875 H. Hill 675 715 J. Hill 550 590-625 J. Hughes 625 665 S. Jackson 625 665 M. E. Jackson 675 715 J. Johnson 725 765

,B. Kilpatrick 625 665


Fire Dept. Cont'd J. Kitchens 725 765 R. Lindsey 675 715 Fred Mosley 625 665 Gene Smith 675 715 D. Watts 625 665 Glenn Hill 870 910 R. Mills 675 715 D. McJunkins 625 665 Replacement 550 - 625 New Man 550 - 625

PROTECTIVE INSPECTIONS: Salaries Retirement FICA Other Operating Supplies

11,760.00 885.00 710.00 225.00

Travel & Transportation 2,000.00 Miscellaneous 100.00 TOTAL $15,680.00

Loy Brown $840.00 $880.00 Ben Smith's Salary $100.00

CIVIL DEFENSE: Salaries - Adm. 6,150.00 Salaries - Clerical 4,020.00 Salaries - Hourly 1,150.00 Retirement 595.00 FICA 763.00 Office Supplies 330.00 Clean & Sant. Supplies 18.00 Food for Human Consumption 120.00 Fuel, Oil & Lubricants 750.00 Household & Inst. Supplies 18.00 Clothing 120.00 Operating Supplies 400.00 Bldg. Mat. & Supplies 250.00 Paints & Paint Supplies 100.00 Motor Vehicle Maint. & Repair 600.00 Other Maint. & Repairs 750.00 Communications 1239.00 Travel/Transportation 825.00 Advertising 50.00 Insurance 250.00 Public Utilities 150.00 Maint. & Repair - Labor 250.00 Rentals 750.00 Miscellaneous 500.00 Machinery & Equipment 1,410.00 Radio Warning Equip. 2,711.00 TOTAL 24,269.00

HIGHWAY AND STREET ADMINISTRATION: Salaries - Adm. 17,520.00 Retirement 1,325.00 FICA 1,050.00 Operating Supplies 500.00 Professional Services 500.00 Travel 1,200.00 Travel - Schools 300.00 Miscellaneous 100.00 TOTAL 22,495.00

John Smith $1420.00 $1460.00

HIGHWAY AND STREET MAINTENANCE: Salaries 11,460.00 Salaries - Hourly 53,135.00 Retirement 4,900.00 FICA 3,850.00 Fuel, Oil & Lubricants 5,500.00 Clothing 200.00 Operating Supplies 79,000.00 Motor Vehicle Maint. & Repairs 3,000.00 Advertising 100.00 Public Utilities 1,500.00 Public Utilities - Street Lighting 50,000.00 Miscellaneous 300.00 Improvements other than Buildings 1,000.00 Machinery/Equipment 1,000.-0 TOTAL $214,945.00

DEMENT.


Highway & St. Maint. Byron Austin $915 $955 E. C. King 3.80 hr 4.00 hr Jessie B. Harris 2.80 3.00 Chesley Watson 2.80 3.00 Casey James Dixon 2.45 2.65 Kenneth B. Hanks 2.30 2.55 Paul White 2.35 2.55 H. J. McGregor(Pt) 2.45 2.65 Larry Moore 2.35 2.55

SANITATION ADMINISTRATION: Salaries Retirement FICA Operating Supplies Travel/Transportation TOTAL

12,274.00 985.00 735.00 100.00

1,200.00 15,294.00

Jack Tidwell $982.80 $1022.80

STREET CLEANING: Salaries 14,205.00 Retirement 1,140.00 FICA 850.00 Fuel, Oil & Lubricants 1,500.00 Operating Supplies 200.00 Motor Vehicle Maint. & Repair 1,000.00 Miscellaneous 100.00 TOTAL $18,995.00

Webster Herrod $2.51 $2.71 Leroy Bishop 2.84 3.04

WASTE COLLECTIONS: Fuel, Oil & Lubricants 16,000.00 Operating Supplies 3,000.00 Motor Vehicle Maint. & Repair 17,000.00 Professional Services 2,000.00 Miscellaneous 500.00 Vehicles 10,600.00 TOTAL 49,100.00

WASTE DISPOSAL: Fuel, Oil & Lubricants 4,000.00 Operating Supplies 300.00 Motor Vehicle Maint. & Repair 10,000.00 Rentals 4,000.00 Miscellaneous 50.00 Improvements other than buildings 14,000.00 TOTAL 32,350.00

WEED & GRASS CONTROL: Fuel, Oil & Lubricants 1,500.00 Operating Supplies 2,000.00 Motor Vehicle Maint. & Repair 2,500.00 Miscellaneous 300.00 Machinery/Equipment 800.00 TOTAL 7,100.00

James Pegues 2.50 3.00 M. Bennett 3.10 3.30 R. Alderson 3.20 3.40 James Harris 2.80 3.00 William Pierce 3.03 3.23 L. Q. Stewart 2.80 3.00 C. M. King 2.80 3.00 George Denley 2.80 3.00 Essie McThune 2.50 2.70 Joe Brooks 2.50 2.70 James Hill 2.50 2.70 James Goodwin 2.50 2.70 Leland Johnson 2.45 2.65 Preston Mitchell 2.40 2.60 Robert Woodall 2.50 2.70 Richard Toles 2.38 2.58 Earl Owen 2.40 2.60 Duffie Martin 2.30 2.50 Jerry Percell 3.82 4.02 Lonnie Hill 2.80 3.00 L. H. Cole 2.45 2.65 Donald Savage 2.50 2.70 Dennis Booker 2.30 2.50

DEMENT.

MINUTE BOOK No. 29, CITY OF OXFORD DEldENT.MERIMM47433 14

Roy Carothers

2.30 Howard Banks

2.50 Roosevelt Wells

2.40 R. L. Mathis

2.30

2.50 2.70 2.60 2.50

CEMETERY MAINTENANCE: Salaries 22,600.00 Retirement 970.00 FICA 1,350.00 Fuel, Oil & Lubricants 250.00 Operating Supplies 2,000.00 Motor Vehicle Maint. & Repair 50.00 Public Utilities 400.00 Miscellaneous 75.00 Machinery/Equipment 450.00 TOTAL 28,145.00

Van Young 2.50 2.70 Eulice Hillard2.30 2.50 W. Turner 2.50 2.70 S. Vaughn 2.30 2.50

EXTERMINATION OF RODENTS, ECT: Salaries Retirement FICA Fuel, Oil & Lubricants

(Part time)

1,500.00 120.00 90.00

1,650.00 Operating Supplies 1,500.00 Motor Vehicle Maint. & Repairs 700.00 TOTAL 5,560.00

PARKS & RECREATION: Salaries-Adm. 13,481.00 Salaries-Non-Adm. 56,826.00 Salaries-Clerical 6,090.00 Salaries-Hourly 16,953.00 Retirement 6,012.00 FICA 5,500.00 Office Supplies 1,700.00 Agricultural Supplies 750.00 Cleaning & Sanitation Supplies 1,500.00 Fuel, Oil & Lubricants 2,000.00 Household & Institutional Supplies 525.00 Operating Supplies 9,000.00 Bldg. Materials & Supplies 4,000.00 Paint & Painting Supplies 700.00 Plumbing Supplies 500.00 Motor Vehicle Maint. & Repairs 1,500.00 Communications 750.00 Travel/Transportation 3,500.00 Insurance 1,200.00 Public Utilities 20,000.00 Maint. & Repair-Labor 500.00 Miscellaneous 9,000.00 RSVP 3,000.00 TOTAL 164,987.00

Harvey Faust 12,540.00 13,481.00 Robert Mize 9,362.00 10,000.00 Allen Jones 9,299.00 9,857.00 James Howell 9,299.00 9,857.00 Lawrence Potter 7,200.00 8,000.00 Jamie Sturdivant 5,800.00 6,090.00 Willie Tankersley 5,166.00 5,424.00 James Boyd 5,000.00 5,500.00 Clifton Campbell 3,225.00 3,385.00 Addys Tubbs 2,420.00 2,541.00 Patricia Tubbs 2,420.00 2,541.00 Mattie Adams 828.00 922.00 Eunice Burt 552.00 615.00 Jonathan May -0- 2,696.00 10 Summer Workers 11,040.00 12,720.00


CITY GARAGE: Salaries 10,560.00 Retirement 800.00 FICA 630.00 Operating Supplies 600.00 Utilities 825.00 Miscellaneous 50.00 Machinery/Equipment 800.00 TOTAL 14,265.00

W. 0. Bishop $840.00 $880.00

WELFARE: Aid to Other Governments 4,800.00 TOTAL 4,800.00

AIRPORT: Aid to Other Governments 5,000.00 TOTAL 5,000.00

LIBRARY: Aid to Other Governments 1,200.00 TOTAL 1,200.00

HEALTH DEPARTMENT: Aid to Other Governments 4,200.00 TOTAL 4,200.00

*

RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN. OF THE CITY OF OXFORD, MISSISSIPPI WITH REFERENCE TO - FIXING THE TAX RATE OR LEVY FOR THE MUNICIPALITY AND FOR ANY OTHER AREA SUBJELT TO TAXES OF THE MUNICIPALITY AND IN THE OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT, IN ACCORDANCE WITH SECTION 21-33-45 OF THE MISSISSIPPI CODE OF 1972 AS AMENDED AND OTHER SECTIONS OF SAID CODE.

BE IT RESOLVED by the Mayor and Board of Aldermen of the City of

Oxford, Mississippi, that the tax rate or levy of the municipality

of the City of Oxford, Mississippi, and for the Oxford Municipal

Separate School District shall be for the following purposes and

amounts:

TAX RATE CITY OF OXFORD - 1977

MILLS AUTHORITY General Fund 15.0 21-33-45 1972 Special Street Imp. Fund .25 21-33-45 1967 Public Improvement Fund .50 21-33-45 1968 Public Improvement Fund .20 21-33-45 1971 Public Improvement Fund .35 21-33-45 1973 General Obligation (Sewer

Bonds dated 6-1-73) 2.45 21-33-45 1973 Public Improvement Fund .45 21-33-45 1977 General Obligation Bonds (Sewer) .60 21-33-45 Hospital Bond and Interest .60 21-33-45 Library Construction .70 21-33-45 School Bond & Interest 9.75 21-33-45 Seperate School Dist. Maint. 25.00 21-33-45 Oxford-Vocational Center 1.50 37-7-409 Total --gT7Pr

School Fund Authority Minimum Program School Fund 3.00 Mills - 37-57-35 Mississippi Code of 1972; District School Maintenance Fund - 22.00 Mills 37-57-35, Mississippi Code of 1972; Oxford-Vocational Center-See Attached Resolution.

DEMENT.

* * * * *

adopted.

ATTEST:

VIRGINS H. CHRESTMAN, CITY CLERK



The above and foregoing Resolution having been first reduced to

writing and ready by the Clerk of the said Board, was considered section by

section and then as a whole, and on motion of Alderman Woodburn, seconded

by Alderman Haley, it was adopted section by section and then as a whole,

and the vote of the Aldermen for the passage thereof, was as follows:






Whereupon, the Mayor declared the motion carried and the Resolution

RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, DECLARING AN ADDITIONAL ONE AND ONE-HALF (1.5) MILL LEVY FOR SCHOOL PURPOSES

WHEREAS, on August 2, 1977, the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, unanimously adopted a resolution declaring its intention

to levy taxes in the amount of 1.5 Mills to assist in the operation of the

Oxford Lafayette County Vocational-Technical Center (Oxford-Lafayette County

Business and Industrial Complex) in order to enable the Oxford Municipal

Separate School District to pay its pro-rata share of the operation of the

Oxford-Lafayette County Vocational Center during the 1977-78 session; and

WHEREAS said resolution was passed as required by and pursuant to law,

and particularly Section 37-7-409 Mississippi Code of 1942, annotated, and

amendments thereof; and

WHEREAS, pursuant to said resolution, the City Clerk caused the same

to be published in its entirety in The Oxford Eagle, a newspaper published

and of general circulation in the City of Oxford;

WHEREAS, the City Clerk reported that no protests or objections or

petitions of any kind or character whatsoever were made or filed against the

making of the proposed levy.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of

the City of Oxford, Mississippi:

Section 1: That the Mayor and Board of Aldermen hereby determine to

levy additional taxes in the amount of One and one-half mills to assist

in the operation of the Oxford-Lafayette County Vocational-Technical Center

(Oxford Lafayette County Business and Industrial Complex) in order to enable

this Board do now adjourn Sine-Die.

CHRESTMAN, CITY CLERK LESLIE MAYO


the Oxford Municipal Separate School District to pay its pro-rata share of

the operation of the Oxford-Lafayette County Vocational-Technical Center during

the 1977-78 school session.

Section 2. That such levy shall be made and collected within the manner,

form and time as required by law, as provided in Section 37-7-409, Mississippi

Code of 1942, annotated, and amendments thereto.

Section 3: That the Mayor and Board of Aldermen find that due to

the Oxford Municipal Separate School District's current responsibility to pay

its pro-rata share of the operation of the Oxford-Lafayette County Vocational-

Technical Center during the 1977-78 school session and due to the shortness

of time in which to collect taxes for the Oxford Municipal Separate School

District, it is necessary to the public health, safety, and welfare that

this resolution take effect immediately from and after its adoption.

The motion to adopt the foregoing resolution was duly seconded and the

motion having received the affirmative vote of all the members of the Board

of Aldermen present, the Mayor declared the motion carried and the resolution

adopted.

ATTEST:


(SEAL)





COUNTY OF LAFAYETTE

CITY OF OXFORD

* *

*

REGULAR MEETING 7:00 P. M. SEPTEMBER 20, 1977



September 20, 1977, it being the time and place fixed by law for the holding





James N. King - Alderman IV

*












*


transacted:

Mayor Leslie read the following letter from Miss Corp Services, Inc.

September 15, 1977

To: 1) Mayor, Board of Aldermen

2) Board of Supervisors, Lafayette County


From: District Supervisor

Subject: Change in Subsidy and Rates

Dear Sirs:

The following proposal is for an increase to Lafayette County and the City of Oxford for ambulance service for the next year(s) has been set up on both a monthly and annual schedule.

The company is asking for a raise to the people as follows:

Emergency Calls within the County $45.00

Non-Emergency Calls Within County 35.00

Out of county Transfer 45.00 plus

Mileage 1.25 per load mile

The company is asking for a subsidy raise of $10,000.00 per year, Or $5,000.00 per Governmental Body.

We have studied the facts and figures and believe that this schedule of raises will be within the guide lines for the rise of all cost to the company.

Due to the terms of our present contract with Lafayette County, we will have to give a letter of Cancellation before we can negotiate any raise in rates or subsidy. As per contract the only negotiation can be for a reduction in subsidy and still keep the present contract in effect.

If there is any way that the above can be altered, we would like to be informed. If not the letter of cancellation will be presented as per contract.

Tables 1, 2, and 3 are presented showing the 10% increase to us for the rise in cost of our expenditures.

/s/ J. A. Davis

J. A. Davis

District Supervisor

TABLE # 1 1977

it Total Average Total Total Calls Calls Emergency Average Non-Emergency Average

809 67 424 35 385 32 26 Local

9 Memphis

Revenue Revenue 910.00 960.00

1125.00 2035.00

Collected Collected 59% 59% 1200.00 566.40

a


TABLE # 2

PROJECTED 1978

Total Average Total Calls Calls Emergency Average

Total Non-Emergency Average

809 67 424 35 385 32 26 Local

9 Memphis

Revenue Revenue 1170.00 1120.00

1417.50 2587.50

Collected Collected 59% 59% 1526.63 660.80

TABLE # 3

Month

EXPENDITURES 1977

Annual Month 1978

Annual Rent 175.00 2,100.00 200.00 2,400.00

Utilities 255.00 3,060.00 310.00 3,720.00

Vehicles 1,400.00 16,800.00 1,420.00 17,040.00

Insurance 103.00 1,236.00 115.00 1,380.00

Maintenance 800.00 9,600.00 880.00 10,560.00

Gasoline 250.00 3,000.00 300.00 3,600.00

Linen 78.00 936.00 85.00 1,020.00

Medical Supplies 177.00 2,124.00 184.70 2,216.40

Petty Cash 50.00 600.00 55.00 660.00

Legal Fees 25.00 300.00 35.00 420.00

Payroll 5,000.00 60,000.00 5,800.00 69,600.00

This matter will be discussed at the October 4th Regular Meeting.

Mayor Leslie reported on the striping of North and South Lamar. A & B

Paint Striping Company submitted a bid that was received on September 7th,

and upon recommendation of John Smith, City Engineer, were employed to do

the work. The striping was done in accordance with the uniform Standard

Specifications, 1976 Edition.

John Smith and Mayor Leslie reported to the Board that there is a

possibility of the City of Oxford being eligible for a 100% Federal Grant

to resign and remark city streets according to the Standard Specifications,

whereupon motion was made by Alderman McLaurin, seconded by Alderman King

and passed unanimously authorizing Mayor Leslie and Mr. Smith to proceed

to make application for the funds.

* *

Mrs. Sarah Park was present and Alderman John Crews presented her with

the framed Resolution adopted by the Mayor and Board on the 2nd day of


August, 1977.

Jack McCormick came before the Mayor and Board of Aldermen to discuss

the possible development of some 100 acres outside the corporate limits on

Anderson Road, west of the city's lift station #5, and to determine if the

city would provide him with a supply of water and accept delivery on the

sewage.

The Mayor and Board of Aldermen took the proposal under advisement

pending Mr. McCormick's further intentions on the project.

* *

Alderman Haley arrived at this time.

Tabulation of bids opened at 2:00 p.m. for the sale of 1973 Chevrolet

police car were as follows:

One bid from Edward Jones in the amount of $332.00.


passed unanimously by the aldermen present to accept the bid of Edward Jones,

and to authorize Mayor Leslie to execute a Bill of Sale to Mr. Jones.

* *

Bids opened at 2:00 p.m. for the drainage work at the Industrial Park

were as follows:

Buster Dorris - $1.75 per cubic yard - $8,575.00

Farritron Corp - $4.50 per cubic yard - $22,050.00

Motion was made by Alderman Haley, seconded by Alderman McLaurin and

passed unanimously by the aldermen present to accept the bid of Buster Dorris

in the amount of $8,575.00.


* *

There came on for discussion the request of Linder Owens for the city to

deed him an unopened street near his property. Mr. Newberry reported that it

was the recommendation of the Planning Commission that the city Board not deed

away any city unopened streets and right-of-way as there might be a need for

it in the future.

Mayor Leslie appointed Alderman McLaurin and Alderman Crews to work with

City Attorney Gafford to recommend a procedure or policy in this matter.

*


passed unanimously by the aldermen present granting the request of the Oxford


Municipal Separate School District for the installation of a water meter

at the high school for the purpose of irrigation at their expense.

Tom Landrum, Superintendent of Oxford Electric Department, discussed

with the Board a proposed contract from Tennessee Valley Authority entitled,

"Home Insulation Program Agreement Between Tennessee Valley Authority and

City of Oxford".

This agreement is to be studied and put on the agenda for the October

4, 1977, Meeting.

* * * *

Tom Landrum, Superintendent of Oxford Electric Department, presented

a Retail Rate Change Agreement under Power Contract dated May 29, 1970,

between TVA and City of Oxford, whereupon motion was made by Alderman

McLaurin, seconded by Alderman Haley and passed uanimously by the aldermen

present authorizing the Mayor to execute the agreement.

* * *

Ben Smith, Director of Planning and Development reported that the

final inspection had been made by the Oxford Park Commission of the

Recreation Complex, and that it was the recommendation that the city

accept the Complex and authorize final payment to Grantham Construction

Company and Blakely Electric Company.

Motion was made by Alderman Crews, seconded by Alderman McLaurin

and passed unanimously to accept the Recreation Complex as completed

and authorize final payments to the contractors.

* *

Ben Smith, Director of Planning & Development, requested that the

Board authorize a contract with T. W. Elliott & Associates not to exceed

$15,000.00 for plans and specification for Burney Branch Subdivision.

The contract was given to the city attorney for his recommendation at the

October 4, Board Meeting.

* *


passed unanimously authorizing the advertisement of a part-time vacancy for

a laborer at the Sewer Treatment Plant.

* *


passed unanimously by the aldermen present authorizing the advertisement

for bids for repairs to the floor at Fire Station #1 on North Lamar.

* *


Motion was made by Alderman Crews, seconded by Alderman King and passed

unanimously by the aldermen present authorizing the employment of Rubin Jaco

and Robert Lee Tabor in the Fire Department at a salary of $550.00 per month

effective September 21, 1977.

*


passed unanimously by the aldermen present authorizing the payment of invoices

as requested by Robert Foster, Civil Defense Director, so that same might be

charged to fiscal year 1976-77.

* *


passed unanimously to accept letter of resignation from Ricky Cardwell,

Deputy Assessor, and to authorize advertisement for employment for the

position of Deputy Assessor.

* *


unanimously authorizing the advertisement of a vacancy for school crossing

guard, replacement for David Barger who terminated.

Alderman Crews reported to the Mayor and Board that he had met with

Mr. Roden of Cable TV after the September 6th Board Meeting along with Lee

Bolen and Les Vance. Alderman Crews further reported that as a result of

this meeting he was willing to hold off on the survey authorizing the Board

to give Cable TV an opportunity to improve and upgrade their services by

having checkpoints throughout the City and to respond promptly to complaints.


passed unanimously by the aldermen present to approve the September 6th Minutes

as corrected, "page 204, Minute Book 29 corrected to show Alderman McLaurin

abstained from voting on the Housing Authority Resolution--such abstention

from voting necessitated by his inability to affirm that all of the citizens

of Oxford had been benefited as stated in the resolution" and that the

accounts be approved as presented.

Motion was made by Alderman Crews, seconded by Alderman McLaurin and

passed unanimously by the aldermen present that this Board go on record that

all agencies under the jurisdiction of the Mayor and Board of Aldermen (School

Board, Hospital Board, etc.) present their budgets to the Mayor and Board at

least two weeks in advance before asking approval of the budgets.



passed unanimously by the aldermen present authorizing the City Engineer to

negotiate for concrete work needed to get ready for the traffic lights at

Trade Winds Shopping Center.

* *

There came on for consideration an application filed by W. B. and

Mildred Folsom to re-zone the following described property from R-B, Two-

Family Residential to G-C, General Comm.:

Located on the West side of McLarty Road and the East side of Burney Branch and South of University Avenue East. 7.17 Acres.


the zoning ordinance has been examined by the Planning Commission and that

the Planning Commission has recommended that the foregoing property not be

re-zoned as proposed, however, the Planning Commission finds that this

proposed amendment to the zoning map meets all of the requirements set out

in Section 700 of the Zoning Ordinance. Motion was made by Alderman

McLaurin, seconded by Alderman Crews and passed unanimously by the aldermen

present that the necessary notices required under Section 700 be given by

the Administrative Official (Planning Coordinator), and that the Public

Hearing be set for October 18, 1977, at 7:00 P. M.

* *

There came on for consideration an application filed by the Board of

Aldermen to re-zone the following described property from Industrial &

Agricultural to Industrial and Highway Commercial:

Located on the East side of Highway 7 South and North of Mental Health & Retardation Center. 51.90 Acres.


the zoning ordinance has been examined by the Planning Commission and that

the Planning Commission has recommended that the foregoing property be

re-zoned as proposed and finds that this

proposed amendment to the zoning map meets all of the requirements set out

in Section 700 of the Zoning Ordinance. Motion was made by Alderman Crews,

seconded by Alderman McLaurin and passed unanimously by the aldermen present

that the necessary notices required under Section 700 be given by the

Administrative Official (Planning Coordinator), and that the Public Hearing

be set for October 18,,1977, at 7:00 P. M.

* *




VIRG IA H. CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * *

REGULAR MEETING 7:00 P. M. OCTOBER 4, 1977



October 4, 1977, it being the time and place fixed by law for the holding







* * * * *












*


transacted:

Bids were opened at 2:00 P. M. for gasoline, motor oil, and diesel

fuel presented as follows:

Mansel Oil Co. Smith Oil Sun Oil Regular Gasoline $.4145 .4195 .417 No-lead Gasoline $.448 .4430 .446 Diesel Fuel $.413 .4050 .436


Non-detergent Oil Premium Grade SAE Detergent Oil Diesel Heavy Duty Motor Oil Premium Grade Multi-viscosity Motor

Oil Delo 300 Motor Oil 30, or equivalent

Mansel Oil Co. Smith Oil

$1.69

$1.95

$1.87

$2.00

$1.96

$2.04

$2.14 $2.30

$1.96 $1.85

Sun Oil $1.84

$1.99

$2.59 $1.90

All prices are bid exclusive of applicable taxes, and are subject to change as the market changes to the supplier.

After discussion motion was made by Alderman Haley, seconded by Alderman

King and passed unanimously by the Aldermen present to accept the following

bids:

Regular Gasoline Mansel Oil Company .4145 No-lead Gasoline Smith Oil Company .4430 Diesel Fuel Smith Oil Company .4050 Non-detergent Oil Mansel Oil Company $1.69 Premium Grade SAE Detergent Oil Mansel Oil Company $1.87 Diesel Heavy Duty Motor Oil Mansel Oil Company $1.96 Premium Grade Multi-viscosity motor oil Mansel Oil Company $2.14 Delo 300 Motor Oil 30, or equivalent Smith Oil Company $1.85

* *

Bids opened at 2:00 P. M. for repair to the floor at fire station number

one were presented as follows:

Donald McCord - $1,225.00 Donald Daniels Tile Co. - $1,200.00

Motion was made by Alderman Haley, seconded by Alderman Crews and passed

unanimously by the Aldermen present to accept the bid of Donald Daniels Tile

Company in the amount of $1,200.00

Upon recommendation of Tom Landrum, Superintendent of Electric Department,

motion was made by Alderman Woodburn, seconded by Alderman Haley and passed

unanimously by the aldermen present authorizing Mayor Leslie to execute a

Home Insulation Program Agreement between Tennessee Valley Authority and the

City of Oxford.


*

Upon recommendation of City Attorney, G. A. Gafford, motion was made by

Alderman King, seconded by Alderman Haley and passed unanimously by the alder-

men present authorizing a contract with T. W. Elliott and Associates for

Burney Branch Subdivision.

* * *

Following Mr. D. A. Parsons study of flooding at one of our main thorough-

fares, South 18th Street in the vicinity at Ross and Johnson Avenues, he

recommended among other items a line of 24 inch pipe from South 18th Street

to Burney Branch along Johnson Avenue. This relief storm sewer will greatly

reduce flooding of several properties, reduce flooding of South 18th Street,

and reduce disruption of traffic by local flood water. (Not Burney Branch


major overflows)

Mr. John Smith has made a cost estimate of the proposed 24 inch storm

sewer project in the amount of $8112.

I mova:that M . Smith be directed to prepare the necessary engineering

drawings and specifications, secure any needed construction easements, and

advertise for bids on the project in its entirity or in parts as he deems

necessary; so that the contract may be let as soon as possible funded with

general funds. Motion was seconded by Alderman Crews and passed unanimously

by the aldermen present.

* *


unanimously by the aldermen present authorizing the bids to be opened at 2:00

P. M. on Tuesday, November 15, 1977.

*

Motion was made by Alderman Woodburn, seconded by Alderman Crews and

passed unanimously by the aldermen present authorizing the advertisement of

bids for sale a 1967 Ford Pick-up Truck in the Electric Department.

* *



for bids for two 1978 automobiles for the Police Department. Bids to be

opened at 2:00 P. M. the 1st day of November, 1977.

*

Upon the recommendation of Billy White, motion was made by Alderman

King, seconded by Alderman Crews and passed unanimously by the aldermen

present authorizing the employment of Bernice Elaine Wilson as school

crossing guard effective October 5, 1977, at a salary of 109.20 per month.

* * * *

Upon the recommendation of David Bennett, motion was made by Alderman

Woodburn, seconded by Alderman King and passed unanimously by the aldermen

present authorizing the employment of Randy Russell as part-time laborer

at the Sewer Treatment Plant.

* *


passed unanimously by the aldermen present to approve the September 20th

Minutes and Accounts as presented.

*


Mrs. Fran Brigance of the Lafayette High School Band Boosters came before

Mayor and Board of Aldermen requesting permission for the Band Boosters to

sponsor a Turkey Shoot at the National Guard Armory on Saturday, November 12,

1977.

Billy White, Chief of Police, reported that he had discussed this matter

with Mrs. Brigance and Sergeant Babb at the Armory, and suggested that bales

of hay be stacked for the backstop; that 12 gauge shot guns be used with

light load, and that one person be responsible for loading the guns. Sergeant

Babb has advised that he will have personnel available to help with this project.


paSsed unanimously by the aldermen present to allow the Lafayette Band Boosters

to sponsor the Turkey Shoot in cooperation with the Police Department on Satur-

day, November 12, 1977, at the National Guard Armory.

Mr. Brock of Frost & Frost Publishing Company came before the Mayor and

Board of Aldermen asking that the City of Oxford participate in a project

sponsored by the Chamber of Commerce by purchasing an advertisement in a

book that will be used to promote Oxford in an effort to attract industry.

He suggested that the Mayor and Board of Aldermen purchase an ad for the back

cover of the book at a cost of $2,140.00.

Mr. Brock was advised that this matter would be discussed with Mr. Tom

Landrum, Superintendent of the Electric Department and would again be discussed

at the meeting of the Mayor and Board of Aldermen on October 18, 1977.

*

Johnny Earnest came before the Mayor and Board of Aldermen requesting

that the City seek federal assistance or consider funding a department of the

City to transport children back and forth to school. Mayor Leslie explained

to him that the City has no authority in this matter; that this is a school

problem that will probably be resolved in the courts.

Motion was made by Alderman King, seconded by Alderman Woodburn and

passed unanimously authorizing the clerk to publish "Notice To Property

Owners Of Street Assessment" as follows setting the hearing date for November

1, 1977.

NOTICE TO PROPERTY OWNERS OF STREET ASSESSMENT


COUNTY OF LAFAYETTE

CITY OF OXFORD

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47.831 4

Notice to property owners on Molly Barr Road (Price Street north

to C. B. Webb Apratments), Price Street Extended, South 18th Street

Extended, Horne Subdivision (Horne Street, Jeff Davic Extd., Reeves Road),

Molly Barr Road (Washington Avenue to Price Street), Edison and Murray

Street, all in the City of Oxford, Mississippi, of assissment for special

improvements on said streets.

You are hereby notified that the assessments for special improvements

on the above named streets have been filed with the City Clerk of the City

of Oxford, Mississippi, and are now on record in the City Clerk's Office

in a book marked "SPECIAL ASSESSMENT ROLL" and are open for public inspec-

tion. The Mayor and Board of Aldermen will meet at the City Hall of said

City to finally adopt the assessments on TUESDAY, NOVEMBER 1, 1977, at 7:00

P. M.

Property owners are notified to examine the said accounts and make

objections or defense, if any there be, to the Mayor and Board of Aldermen

at the meeting to be held on the above date; otherwise, assessments will

be finally approved at that time.

Virginia H. Chrestman, City Clerk CITY OF OXFORD, MISSISSIPPI

(SEAL)

Publish: October 14, 21, 28

Alderman Crews thanked Susie James of The Oxford Eagle for publishing

the agenda for the meeting of the Mayor and Board of Aldermen

* * * *

The painting of the water tank north of town was discussed. John

Smith, City Engineer, advised that he had filed forms with FAA and is

ready to advertise for bids once FAA approves the color to be used for

the tank.

* * * *

The drainage problem of Will Lewis west of Panic Jenction on Highway

6 West was discussed. John Smith is to check on this and report back on

the 18th of October.

* *

There came on for consideration a proposed Consent Decree incorporat-

ing the terms of a proposed settlement and resolution previously approved

by the governing authorities, and after discussion of the terms of the


proposed decree, and explanations of City Attorney Gafford, motion was made

by Alderman Haley, seconded by Alderman Crews and passed unanimously by the

aldermen present to approve the Consent Decree as follows:

IN THE UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF MISSISSIPPI

WESTERN DIVISION

CARLENNA PEGUES, ET AL. PLAINTIFFS

V. CIVIL ACTION NO. WC 77-44-K

CITY OF OXFORD, ET AL. DEFENDANTS

CONSENT DECREE

This is a class action brought by the named plaintiffs pursuant to the

First, Fourth, Fifth, Ninth, Tenth, Thirteenth, and Fourteenth Amendments to

the Constitution of the United States, 42 U. S. C. gg 1981-1988, gg 5301, et

seq., gg 3608-2000d, et seq., 2000e, et seq., 2000f; 31 U. S. C. gg 1242, et

seq.; 28 U. S. C. gg 1331, 1337, 1343 (3) and (4), 1361, 2001 and 2002; 5 U.

S. C. gg 701 et seq., against the City of Oxford, Mississippi, its Mayor and

Board of Aldermen, et al., as well as Patricia Harris, Secretary, United States

Department of Housing and Urban Development and various other officials of the

United States Government.

By order dated August 3, 1977, the following class was certified:

"All Black citizens of the City of Oxford, Mississippi, who may have, are, or will be injured by racially discriminatory employment practices of the City of Oxford or its departments, or may have been, are or may be injured by racially discriminatory policies in the City's planning application and use of Federal funds under the Revenue Sharing Act, Public Law 92-512 as amended, the State and Local Fiscal Assistance Act of 1972, 31 U. S. C. g 1242, the Housing and Community Development Act of 1974, 42 U. S. C. g 5301, et seq., and other federal revenue programs available to the City of Oxford."

By order dated September 7, 1977, plaintiffs' claims under Title VII

of the Civil Rights Act of 1964, 42 U. S. C. gg 2000e, et seq., were dis-

missed as against the City of Oxford and Federal defendants and all other of

plaintiffs' claims against the Federal defendants were dismissed;

The municipal defendants have admitted the jurisdiction of this Court

with respect to the subject matter of the action and the parties hereto;

Neither this decree, nor anything contained herein shall constitute

evidence or an admission or an adjudication with respect to any allegation of

the complaint of any fact or conclusion of law with respect to any matter

alleged in or arising out of the complaint or of any wrongdoing or misconduct

on the part of any of the municipal defendants.

Meither shall this decree nor anything contained herein be construed or

taken as a "holding" or finding of discrimination as that term is defined in

Title 31, U. S. C. g 1242 (c) (1).


The municipal defendants by resolution duly passed by the Mayor and

Board of Aldermen have agreed to carry out the actions hereinafter set forth,

and the plaintiffs and the municipal defendants have agreed that a consent

decree may be entered in this cause incoporating the terms of that resolution

as well as other matters contained herein without notice and only as follows:

1. The Court has jurisdiction of the parties to this suit and the

sugject matter thereof.

2. The named plaintiffs, Carlenna Pegues, et al., represent as class

representatives under Rule 23 (b) (2) FRCP the following class of persons:

"All Black citizens of the City of Oxford, Mississippi, who may have, are, or will be injured by racially discriminatory employment practices of the City of Oxford or its departments, or may have been, are or may be injured by racially discriminatory policies of the City's planning, application, and use of Federal funds under the Revenue Sharing Act, Public Law 92-512 as amended, the State and Local Fiscal Assistance Act of 1972, 31 U. S. C. g 1242, the Housing and Community Development Act of 1974, 42 U. S. C. g 5301, et seq., and other federal revenue programs available to the City of Oxford."

The named plaintiffs and their counsel, Alvin 0. Chambliss, Esq., North

Mississippi Rural Legal Services, and the other attorneys associated with

him, will and have fairly and adequately protected the interests of the

class so described.

3. With regard to the Burney Branch Redevelopment Area, the municipal

defendants will undertake the following actions:

(a) Subject to approval by HUD, increase the price

to be paid for land being acquired in the area from 81/2

cents per square foot to the average price paid per

square foot for comparable land acquired in the Seventh

Street Urban Renewal Area, such increase to apply to all

landowners in the area whether the property had been

acquired, or agreements signed, or is yet to be acquired.

(b) Subject to approval by HUD, in certain cases

where the costs of an equivalent replacement dwelling

exceeds the acquisition price plus the relocation grant,

to increase the relocation grant to cover the additional

costs not to exceed the maximum relocation grant of

$15,000.00.

(C) As permitted or approved by HUD, if necessary

to permit the construction of an equivalent replacement

dwelling, pay the homeowners, Wade Ward, Andrew Smith

and Susie Alford, and others that may be similarly affected,

a sum in excess of the acquisition price plus the maximum

relocation grant.

(d) Identify those person in the area who do/do not


wish to return to the area after the redevelopment is completed

for the purpose of assisting those who do wish to return in

locating interim housing between removal and relocation and

in obtaining rent subsidies if available.

(e) Make diligent efforts to give those persons who

wish to return to the area priority in purchasing lots in

the redeveloped area at the same price they were paid for

their lots or at a price which is determined to be reasonable,

whichever is less.

4. That the paving of all unpaved streets in the City of Oxford, and

the extension of water and sewer services to all areas, where feasible, will

be given first priority in the application of future Community Development

Block Grant funds.

5. That the construction of an olympic size swimming pool will be

undertaken using Community Development Funds and Bureau of Outdoor Recreation

funds within the next year with a target date for completion of June 30, 1978.

6. That the municipal defendants will in their next application for CDBG

funds, seek authorization and funding for Housing Rehabilitation Project, if

available.

7. That the municipal defendants will insitute a "set aside program"

which will ensure that 20% of all contracts on future construction financed

by CDBG funds will be awarded to Black contractors and/or subcontractors

where possible.

8. That a Community Advisory Board will be established which is

representative of the low income people of the City, and that it will be

charged with the responsiblity of conducting surveys in the Black communities

to determine their needs on an on-going basis.

9. That the zoning ordinance of the City will be reviewed and amended,

if necessary, to permit the construction of adequate low and moderate income

housing within the corporate boundaries.

10. That the Affirmative Action Program and Policy of the City which was

adopted on April 6, 1976, will be further implemented. That the City will

strive for 20% Black employment, including the employment of more Black people

to fill meaningful decision making positions. In furtherance of the policy

of the City, five (5) Black people should be hired within the next 120 days,

and to assure that knowledge of available positions and the intention of

the City to employ additional people is disseminated within the Black

community, notices of availble positions will be published in the local

newspapers, given to the NAACP, North Mississippi Rural Legal Service, and

other organizations that have a high concentration of Black people as

determined by the Community Advisory Board and others.


11. That the City will employ a qualified Black person whose primary

responsibility will be that of maintaining liaison between the City and

Black community, with the additional responsibilities of listening to the

complaints and suggestions of the Black citizens, keeping the Black

community advised of meetings of the Mayor and Board of Aldermen with

explanations to them of the purpose of such meetings, interpretation of the

plans, programs, policies and actions of the City for the Black community,

making reports to the Mayor and Board of Aldermen at the regular meetings

and at other times as necessary or desirable, assisting the Mayor and Board

as a community relations specialist and in performing such other functions

as deemed necessary or desirable by the Mayor and Board of Aldermen. The

employment of this person should be within thirty (30) days if a qualified

person can be located within that time frame and if not as soon as one can

be located.

12. That in all future actions of the City that directly affect a

given area of the Black community, such as annexation, the City will

consult with the residents of the particular area in an effort to meet

the needs and desires of that community.

13. That the City will institute a program of a program of indoctrina-

tion of its empooyees to assure that all administrative and operational

functions of the City are administered in a fair and impartial manner.

14. The purpose of this decree is to resolve all questions raised in

the allegations in the complaint. No other relief is or shall be due the

named plaintiffs or the class described in the decree. This decree is entered

pursuant to stipulation of the parties and is res judicata as to all claims

of persons described in this decree against any and all of the Defendants.

The entry of this judgment is a full and complete settlement of all issues

raised by Civil Action Number WC 77-44-K.

15. Plaintiffs and defendants shall give joint notice of this consent

decree to the class by publication of a notice in a form to be approved by

the Court for three consecutive weeks in The Oxford Eagle and The Tupelo

Daily Journal, public newspapers of general circulation in the appropriate

area. Individual notice will also be given by the plaintiffs to those

members of the class who received individual notice of the pendency of the

action. Such notices shall expressly afford the members of the class an

opportunity to file objections to this consent decree with this Court no

later than twenty (20) days following the date of the final publication

and receipt of notice. In the absence of any such objections within the

aforesaid period of time, this consent decree shall become a final dis-

missal of plaintiffs' complaint with prejudice without further action by

this Court.

•

Liz) " ja. /), ,1-7 - St- VIRG IA H. CHRESTMAN, CITY CLERK


16. Defendants shall pay neither damages nor attorneys fees. Defendants

have agreed to contribute to plaintiffs costs in an amount previously agreed

upon which shall be paid within thirty (30) days after entry of this decree.

ORDERED, ADJUDGED, AND DECREED on this the day of October, 1977.

CHIEF JUDGE UNITED STATES DISTRICT COURT






COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * *

REGULAR MEETING 7:00 P. M. OCTOBER 18, 1977



October 18, 1977, it being the time and place fixed by law for the holding








* * * * *













* * *


transacted:

There came on for consideration the Final Hearing on the rezoning

request of Mr. W. B. Folson on McLarty Road from R-B, Residential to G-C,

DEMENT. MERMAN 47-8314

General Commerical and upon the request of Mr. Folson the hearing was continued

until November 1, 1977.

Mr. Brent McMahan came before the Mayor and Board of Aldermen requesting

participation in the United Way. The goal for this year is $32,600.00. Motion

was made by Alderman McLaurin, seconded by Alderman Crews and passed unanimously

authorizing the Payroll Deduction Plan for the United Way for all city employees

who wish to contribute. Mrs. Gerta Kibbe will be contacting city employees for

pledges.

* * * *

Upon the recommendation of Mayor Leslie, the following letter is made a

part of the minutes:

August 25, 1977

Hon. John 0. Leslie Mayor of Oxford Oxford, Mississippi 38655

Dear John:

Mr. Donald A. Parsons, 604 South 18th Street delivered to me yesterday a copy of the report on his study of flooding on South 18th Street in the vicinity of Ross Avenue and Johnson Avenue Extended. The report of Mr. Parsons' study is detailed with maps, charts, and computations of hydrographic analyses of rainfall and runoff together with computations of the hydraulic properties of all flow surfaces, and pipes both present and proposed.

Mr. Parsons is a highly qualified nationally renowned professional in the area of hydrology, hydraulics, and sedimentation. His report is an extremely valuable document with respect to the Ross-Johnson area, Burney Branch at large and to other storm water problem areas of the City.

By copy of this letter I am personally thanking Mr. Parsons for his extensive efforts and I am sure you will wish a resolution of the Board of Aldermen to formally thank Mr. Parsons.


You will note in your own short form of his report that certain recommendations are made which we should plan for as soon as we have financial resources to accomplish them. I would memtion in particular a new 24" pipe from South 18th and Johnson, under Johnson to Burney Branch and some possible improvement in the channel above the box culvert under South 18th at the Kellum place.

Mr. Parsons mentions also the matter of degradation or deepening of Burney Branch main channel which is now occurring. Deepening means widening, hence, bank caving will become more serious as time goes on. This means that the only real solution of the Burney Branch problem is some channel enlarge-ment to carry the flood flow and bank protection with reinforced concrete to maintain the banks. Such a project from Sis% Avenue to Wheel Estates would require at least 1 million dollars. We should not give up on our attempts to secure such funding.

Yours truly,

/s/ Russell Woodburn

Russell Woodburn

RW:bfh

cc: Mr. Donald A. Parsons 604 South 18th Street Oxford, Mississippi


Dr. J. P. McLaurin, J., Alderman Mr. Pat W. Haley, Alderman Dr, John D. Crews, Alderman Mr. James N. King, Alderman

* * *

There came on for discussion the Project Closeout Agreement between

the Oxford Housing Authority and the City of Oxford and the United States

of America acting by and through the Department of Housing and Urban

Development. City Attorney Gafford reported that he had checked the agree-

ment and it is in order. He further pointed out to the Board that the City

is assuming liability by taking over the project.


unanimously authorizing John Leslie, Mayor, to execute the agreement for

the City of Oxford.

* * * *


and passed unanimously to adopt the following Operating Budget and Salaries

for the Oxford Electric Department.

OPERATING BUDGET

City of Oxford Electric Department

July 1, 1977 - June

OPERATING REVENUE

Electric Sales Less Purchased Power Other Revenue

30, 1978

650 000 62,500

Total Operating Revenue 712 500

OPERATING EXPENSE

Customer Service and Information 5 000 Distribution 60 000 Customer Accounts 65 000 Sales Expense 5 000 Administrative and General 90 000

Total Operating Expense 225 000

MAINTENANCE EXPENSE

Distribution 90 000 Administrative 500 Total Maintenance Expense 90 500

OTHER OPERATING EXPENSE

Taxes and Tax Equivalents 160 000 Depreciation 80 000 Amortization of Acquisition Adjustment 9 800

Total Other Operating Expense 249 800

TOTAL OPERATING EXPENSE 565 300

OPERATING INCOME 147 200

OTHER INCOME 20 000

Net Income Before Debt Expense 167 200

DEBT EXPENSE

•


Interest on Customer Deposits Interest on Long Term Debt Amortization of Debt Discount and Expense

Total Debt Expense

6 17 1

000 500 200

24 700

NET INCOME 142 500

SOURCE OF FUNDS

Net Income 142 500 Depreciation and Amortization 103 000 Other Non Cash Item (rent) 7 900

253 400

APPLICATION OF FUNDS

Long Term Debt Retirement 83 000 Plant Additions and Retirements 100 000

183 000

BALANCE FUNDS PROVIDED 70 400

ELECTRIC DEPARTMENT SALARIES

Name Position Proposed Salary

Present Salary

Pauli) T. Brown Cashier-Secretary $ 690.00 $ 650.00 Louis W. Campbell Whs. Manager 1120.00 1080.00 Larry M. Carwile Lineman 996.00 956.00 Larry Chambers Engineer 1240.00 1170.00 Ira Lee Crowson Lineman 1120.00 1080.00 Alvin Dean Groundman 650.00 575.00 Johnny G. Earnest Lineman 950.00 870.00 Virgil Echols Apprentice Lineman 800.00 650.00 Hershel Jenkins Line Foreman 1132.00 1092.00 Thomas H. Landrum Superintendent 1790.00 1750.00 Steve B. McCoy Engineering Aide 825.00 745.00 Shirely McPhail Clerk 615.00 575.00 Milton Morrison Meter Reader Helper 652.00 612.00 Jimmy Potts Tree Trimmer 800.00 715.00 Evelyn G. Russell Asst. Office Mgr. 840.00 800.00 Patricia Sanders Asst. Cashier 540.00 500.00 Jasper M. Sneed Line Superintendent 1540.00 1500.00 Arlin C. Spence Office Manager 1240.00 1200.00 Jonnie Webb Lineman Trainee 700.00 600.00 Pamela Webb Accts. Receivable Clerk 615.00 575.00 Jack White Meter Reader 915.00 875.00 Joe A. Lawrence Collector $2.50/Hr. $2.35/Hr.

* * *

The Mayor and Board of Aldermen then took up for consideration the matter

of issuing general obligation bonds of the City of Oxford to raise money for

the purpose of joining with Board of Supervisors of Lafayette County, Mississippi

in building, constructing, remodeling, adding to, and equipping the jointly

owned, maintained and operated Oxford-Lafayette County Hospital within said

City and County, and after a discussion of the subject, Alderman McLaurin offered


A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISS-ISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000) TO RAISE MONEY FOR THE PURPOSE OF JOINING WITH THE BOARD OF SUPER-VISORS OF LAFAYETTE COUNTY, MISSISSIPPI IN BUILDING, CONSTRUCTING, REMODELING, ADDING TO, AND EQUIPPING THE JOINTLY OWNED, MAINTAINED AND OPERATED OXFORD-LAFAYETTE COUNTY HOSPITAL, WITHIN THE SAID CITY AND COUNTY, AND DIRECTING PUBLICATION OF NOTICE OF SUCH INTENTION.

DEMENT,



Mississippi, do hereby find that it is necessary and advisable and in

the public interest to issue general obligation bonds of the said City

in the maximum principal amount of Five Hundred Thousand Dollars ($500,000)

to raise money for the purpose of joining with Board of Supervisors of

Lafayette County, Mississippi in building, constructing, remodeling, adding

to, and equipping the jointly owned, maintained and operated Oxford-Lafayette

County Hospital, within said City and County; and

WHEREAS, the Mayor and Board of Aldermen of said City do further

find and declare that the assessed valuation of taxable preperty within

said City of Oxford, according to the last completed assessment, is as

follows:

Real Estate $19,243,245

Personal Property 2,055,048

Utility Property 1,381,787

Motor Vehicles 1,920,070

Total $24,600,150

and

WHEREAS, the general obligation bonded indebtedness of said City at

this time, exclusive of Special Street Improvement Bonds, is as follows:


Public Improvement Bonds 1,125,000

Total $1,183,000

and

WHEREAS, the amount of bonds hereinafter proposed to be issued,

namely, Five Hundred Thousand Dollars ($500,000), when added to the afore-

said outstanding indebtedness of said City, will not exceed any statutory

debt limit:

WHEREAS, the said City is authorized and empowered by Sections 41-13-

19 through 41-13-23, Mississippi Code of 1972, to issue and sell the bonds

hereinafter proposed to be issued for the purpose hereinafter set forth,

for which purpose there are no other available funds on hand.

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF


Section 1. That the Mayor and Board of Aldermen of the City of

Oxford, Mississippi, hereby declare their intention to issue general

obligation bonds of said City in the maximum principal amount of Five

Hundred Thousand Dollars ($500,000) to raise money for the purpose of

joining with the Board of Supervisors of Lafayette County, Mississippi in

building, constructing, remodeling, adding to, and equipping the jointly

owned, maintained and operated Oxford-Lafayette County Hospital, within


said City and County.

Section 2. That the issuance of the said bonds will be authorized at

a meeting of the Mayor and Board of Aldermen of said City to be held at the

City Hall in the City of Oxford, Mississippi, at the hour of 7:00 o'clock

P. M. on Tuesday, the 15th day of November, 1977, unless twenty per centum

(20%) of the qualified electors of said City, or one thousand five hundred

(1,500) whichever is the lesser, shall file a written protest against the

issuance of said bonds for the aforesaid purpose on or before said date and

hour.

Section 3. That a writtenprotest against the issuance of said bonds

may be filed with the City Clerk of the City of Oxford at or prior to the

above-named date and hour, and that if any such protest be filed and be signed

twenty per centum (20%) of the qualified electors of said City, or one

thousand five hundred (1,500) whichever is lesser, then an election on the

question of the issuance of said bonds shall be called and held as is provided

by law. If no such protest be filed, the said bonds may be issued without an

election on the question of the issuance of said bonds.

Section 4. That the City Clerk be and is hereby authorized and directed

to cause this resolution to be published in The Oxford Eagle, a newspaper

published in the said City of Oxford, Mississippi, and of general circulation

in said City, which is qualified under the provisions of Chapter 427, Laws

of Mississippi, 1948, and that the said resolution be so published once a

week for at least three consecutive weeks, the first publication to be made

not less than twenty-one (21) days prior to the date above fixed for the

issuance of said bonds and the last publication to be not more than seven

(7) days prior to said date.

Alderman Haley seconded the motion to adopt the foregoing resolution,

and, the question being put to roll call vote, the result was as follows:

Alderman McLaurin voted aye

Alderman Haley

Alderman Crews

Alderman King

voted aye

voted aye

voted aye

Alderman Woodburn voted aye

The motion having received the affirmative vote of all the members of

the Board of Aldermen present, the Mayor declared the motion carried and the

resolution adopted, this 18th day of October, 1977.


ATTEST:

*

VIRGINIA H. CHRESTMAN CITY CLERK

(SEAL)

Jerry Lee, administrator of the Oxford-Lafayette County Hospital was

present and confirmed again to the Board that the hospital would pay 1/3

of the $1,000,000.00 Bonded Indebtedness.

*

There came on for discussion the operation of ambulance service for

the City of Oxford and Lafayette County. A survey conducted by Ben Smith

of twenty cities concerning operation of ambulance service was discussed.

The Board of Supervisors by letter have requested the Oxford-Lafayette

Hospital to take over operation of the ambulance service. Miss Corp

Services, Inc. is asking for a subsidy raise of $10,000.00 per year

($5,000.00 from each governmental body) to continue operation of the

service.

After discussion motion was made by Alderman Woodburn, seconded by

Alderman Haley and passed unanimously that under the circumstances the

City authorize the increase of $5,000.00 per year and that Miss Corp

continue to operate the ambulance service at this time. Mayor Leslie

is to arrange a joint meeting with the Board of Supervisors to discuss

the operation of ambulance service.

*

There came on for discussion as dump on Robinson Circle in the

Rivers Hill Community.


passed unanimously that Mayor Leslie and City Attorney Gafford check into

this matter and report back to the Board at the next meeting.

*

* *


passed unanimously to accept $4,233.96 from the Oxford Housing Authority

as payment in lieu of taxes.

* *


passed unanimously authorizing the approval of the October 4th Minutes as

presented.


There came on for discussion a drainage ditch that runs through the

property of Will Lewis, Jr. on Highway 6 West. It is estimated that 191/2

feet of this ditch is on City right-of-way. Mr. Lewis took bids and is now

in the process of having the ditch concreted at a cost of $7,988.24 and he

is requesting consideration from the City in the amount of $686.99 for the

part of the ditch that is City right-of-way.

Motion was made by Alderman Crews that the City pay its share or $686.99

to Mr. Lewis. Motion died for lack of a second.


passed unanimously to take this matter under advisement; whereupon, Mayor

Leslie appointed a committee of Alderman Woodburn, Alderman Haley, and City

Engineer, John Smith, to evaluate the situation and report back to the Board.

*

There came on for consideration an ordinance amending The Traffic

Ordinance of the City of Oxford and after discussion City Attorney Gafford

was asked to rework the ordinance and then present it for the first reading.

*

There came on for consideration an application filed by Mrs. Dorothy H.

Tatum to re-zone the following described property from H-C, Highway Commerical

to R-C, Multi-Family Residential:

Located on the south side of College Hill Road between Country Club Road and the intersection of College Hill Road and Old Sardis Road.

Starting at the northwest corner of Section 20, T8S, R3W, thence run N 34 ° 53' E 382.1 feet to a point; thence run S 51 ° 16' E 388.4 feet to a point, thence run S 46° 26' E 451.0 feet to a point; thence run S 43° 341 W 20 feet to the point of beginning of this description.

Thence run S 43° 34;' W 147.7 feet to a stake in center line of channel; thence run N 77 ° 32' W 248.7 feet to a point; thence run N 73 ° 02' W 135.9 feet to a point; thence run N 54° 49' W 85.0 feet to a stake; thence run N 42° 18' E 340.0 feet to a stake; thence run S 47° 42' E 426.3 feet to the point of beginning of this description.

All the above described land lying and being located in Section 20,T8S, R3W, Lafayette County, Mississippi, and containing 2.75 acres, more or less.

Approzimately .17 acres in channel.


zoning ordinance has been examined by the Planning Commission and that the






by the Administrative Official (Planning Coordinator) and the Public Hearing

be set for November 15, 1977.

* *




THE OFFICIAL ZONING ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI, 1971, SO

THAT CERTAIN PROPERTY IS RE-ZONED FROM INDUSTRIAL AND AGRICULTURAL TO

INDUSTRIAL AND H-C, HWY. COMMERCIAL".

* *


passed unanimously to accept the first reading of "An Ordinance Amending

Section 1-8 of the Code of Ordinances of the City of Oxford, Mississippi".

* *


passed unanimously to accept the first reading of "An Ordinance Amending

Section 31-2 of the Code of Ordinances of the City of Oxford, Mississippi".

* * * *

City Attorney Gafford reported to the Board on the Consent Decree

executed the 11th day of October by Judge William C. Keady. The Decree

differs from the proposed Decree previously discussed by the Board in

that it incorporates the following: "Provided however, that the failure

of the defendants to comply with any provisions of this consent decree,

assuming the availability to the City of Oxford of federal funds, shall

constitute grounds for the plaintiff class to apply to the court to reopen

this case for the exercise of continuing jurisdiction to effectuate the

terms of this consent decree."

Motion was made by Alderman Woodburn, seconded by Alderman Crews to

approve the decree as executed.

* *

There came on for discussion the invoice of Freeland & Gafford in the

amount of $2,118.00 for services rendered through 9-30-77.


passed unanimously to pay the invoice and that all invoices from Freeland

& Gafford for the Civil Action No. WC 77-44K Carlenna Pegues, etal V City

of Oxford be prorated with sixty per cent being paid from Community

Development Funds and forty per cent from City General Fund.

* *

Mayor Leslie appointed the following committee to work with Ben Smith

on Community Development Planning and especially the Consent Decree:

Alderman Woodburn Alderman Crews City Attorney Gafford



unanimously authorizing the advertisement Position Open for Assistant Director

of Community Development. Job description, salary, etc. will be worked out

by the Community Development Committee and reported back to the Board.

*

There came on for discussion the method of selecting the members for the

new Community Advisory Board.


passed unanimously that the following organizations be asked to recommend

five from each group from which the Mayor and Board will select three and that

each alderman add two from his respective ward:

1. Lafayette County Mens Club, Willie B. Tankersly, President

2. Oxford Development Association, Della Davidson

3. Local Chapter of NAACP, Rev. Wayne Johnson

4. Legal Service Advisory Board, Sam Givhan

5. Young Men's Progressive Club, Bill Taylor

* *


unanimously to adopt the following resolution:

RESOLUTION

WHEREAS, the Mississippi Surplus Property Procurement Commission, by

authority of the Federal Property and Administrative Services Act of 1949 as

amended, makes available federal surplus personal property to public agencies

for public purposes and to nonprofit tax-exempt health and educational insti-

tutions, and

WHEREAS, City of Oxford, Mississippi, hereafter referred to as the

Applicant, is desirous of utilizing the services and resources of this agency,

and

WHEREAS, the Applicant certifies that it is a public agency or a nonprofit

educational or health institution exempt from taxation under section 501 of

the U. S. Internal Revenue Code of 1954, and

WHEREAS, the Applicant further certifies that property is needed and will

be used by the recipient for carrying out or promoting for the residents of a

given political area one or more public purposes and for no other purposes, and

WHEREAS, the Applicant further certifies that property is needed for and

will be used by the recipient for educational or public health purposes including

research and for no other purposes, and

WHEREAS, the Applicant agrees that all items of property shall be placed

in use for the purposes for which acquired within one year of receipt and shall


be continued in use for such purposes for one year from the date the pro-

perty was placed in use, and in the event the property is not so placed

in use, or continued in use, the donee shall immediately notify the State

Agency, and return said property to the State Agency as directed, and

WHEREAS, the Applicant further agrees to abide by all additional

periods of restriction placed on property by the State Agency; that is,

18 months on all passenger motor vehicles and other items of property with

a unit acquisition cost of $3000 or more, except for such items of major

equipment on which the State Agency designates a further period of restric-

tion as indicated on the distribution document, and

WHERAS, the Applicant further agrees that during the period of

restriction, it will not sell, trade, lease, lend, bail, encumber, or

otherwise dispose of such property without prior approval of the General

Services Administration or the State Agency, and in the event property is

so disposed of without prior approval of the General Services Administration

or the State Agency, the Applicant will be liable for the fair market value

or the fair rental value of such property as determined by the General

Services Administration or the State Agency, and

WHEREAS, the Applicant further agrees to remit promptly to the State

Agency for all fees assessed on all property acquired for service and

handling expenses,

THEREFORE, BE IT RESOLVED, that the Applicant requests that eligibility

be established to participate in the State Federal Property Assistance program,

and

BE IT FURTHER RESOLVED, that all Department Heads of the City of Oxford

be authorized to act on behalf of the governing body of the Applicant in

acquiring federal surplus property and so obligate said governing body to

the aforementioned certifications and agreements, and that such person be

authorized, at his discretion, to further delegate authority to any employee

of the Applicant organization for the purpose of acquiring surplus property

for use by the Applicant organization.

CITY OF ORD, MISSISSIPP

O L

Harvey Faust, Director of the Oxford Park Commission presented an

annual report of the activities of the Park Commission.


passed unanimously authorizing the tree trimming crew of the Electric

Department to trim both trees at the Richard Avent's on South 18th Street.

a

*

r VIRGINIA H. CHRESTMAN, CITY CLERK •RN 0. LESLIE, MA


Mayor Leslie encouraged all members of the Board of Aldermen and

Department Heads of the City to attend the Mississippi Municipal Association

District Meeting on the campus of Ole Miss on November 3, 1977.

* *

Alderman Haley requested the Mayor and Board of Aldermen to go and

take a look at Jeff Davis Extended prior to the Public Hearing on Street

Assessments to be held on November 1, 1977. He feels that the street is not

up to specifications and should be resurfaced prior to assessing the

Special Assessments.

* * * * * *

Richard Morris and Mark Sullivan of the National Wildlife Federation

came before the Mayor and Board of Aldermen with a slide presentation on

Solid Waste Disposal.

There came on for discussion the applicants for the position of Fire

Chief for the City of Oxford, whereupon the Aldermen voted as follows:

Alderman Haley voted for Glenn Hill

Alderman Woodburn voted for Bill Whitehead

Alderman King voted for Bill Whitehead

Alderman McLaurin voted for William Terry McDonald

Alderman Crews voted for William Terry McDonald

The vote having resulted in a tie for Whitehead and McDonald, Mayor

Leslie cast his vote for William Terry McDonald and declared that he be

employed as Fire Chief on or before November 15, 1977.

* * * * * *

Motion was made by Alderman Crews, seconded by Alderman Woodburn that the

salary of Fire Chief McDonald be $13,000.00 per year. The vote was as follows:

Alderman Crews voted "Aye"

Alderman Woodburn voted "Aye"

Alderman McLaurin voted "Aye"

Alderman King voted "Aye"

Alderman Haley abstained.


* * * *






COUNTY OF LAFAYETTE

CITY OF OXFORD

*




November 1, 1977, it being the time and place fixed by law for the holding







* * * * *



Billy White - Police Chief






Harvey Faust - Director of Parks and Recreation



Lanny Griffith - City Attorney

*


transacted:

Pursuant to the advertisement for bids for two police cars, the

Clerk reported that two (2) bids were received and opened at 2:00 P. M.:

Rebel Chevrolet - Two 1978 Pontiac Catalinas for $5,895.00 each or a total of $11,790.00


With trade of two 1975 Ford Custom 500's allow $1,200.00 or total for two new cars $10,590.00

F. W. Belk & Son Motor Company - Two 1978 Ford LTD Its with trade in of two 1975 Ford Customs . . . .$4,984.46 each or $9,968.92


passed unanimously by the aldermen present to accept the bid of F. W. Belk

& Son Motor Company in the amount of $4,984.46 each or a total of $9,968.92.

Alderman Crews reported that the Community Development Committee appointed

by the Mayor met and recommended the following job description for the Assistant

Director of CoMmunity Development. Alderman Crews made the motion that the job

description and title be adopted as presented:

ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT: PRIMARY DUTIES

1. Employee shall be responsible for implementation of all applicable rules,

regulations, and statutory provisions pertaining to equal opportunity and non-

discrimination under the Community Development Block Grant (CDBG) and Revenue

Sharing Programs. Duties shall include the following areas of concern:

a. Section 109 of the Housing and Community Development Act of 1974;

b. Title VI of the Civil Rights Act of 1964;

c. Title VIII of the Civil Rights Act of 1968;

d. Executive Order 11063;

e. Executive Order 11246;

f. Section 3 of the Housing and Urban Development Act of 1968;

g. Applicable equal opportunity and non-discrimination provisions of

the Housing and Community Development Act of 1977; and

h. Others as assigned.

Including preparation of all required reports, documentation, and maintenance

of records pertaining to the CDBG Program, Revenue Sharing Program, and any

other Federal Funds received by the City, as applicable.

2. Employee shall meet and consult with the Citizen's Advisory Committee

regarding expenditure of Federal funds by the City. Recommendations

provided by this committee shall be reported to the Director of Planning and

Development; the City Clerk; and the Mayor and Board of Aldermen. Employee

shall attend all meetings and public hearings regarding CDBG and Revenue Shar-

ing Funds, and shall be available to attend meetings of minority organizations

to obtain comments and suggestions regarding the expenditure of such funds.

3. Employee shall, in conformance with applicable provisions of the Housing

and Community Development Act of 1977, prepare an acceptable Citizen's

Participation Plan for approval and adoption by the Board of Aldermen.

4. Employee shall be responsible for administering the provisions of the

Davis-Bacon Act, Contract Work Hours Standards Act, and related labor provi-

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47-83I 4

sions of the Department of Labor, as applicable to the CDBG Program and

Revenue Sharing Program. Duties include obtaining required wage rate

determinations for all contracts let by the City, as applicable; conducting

employee interviews as required; and preparation and submission of all

required reports and documents to HUD and the Office of Revenue Sharing.

Employee shall maintain appropriate files as required by HUD and the Office

of Revenue Sharing.

5. Employee shall, with assistance provided by the Advisory Committee,

conduct a Housing Rehabilitation Survey to obtain information and data

necessary for preparation of a CDBG application for rehabilitation of

residential dwellings. Such survey shall include meeting with organiza-

tions representing the interests of low and moderate income persons and

meeting individually with low and moderate income homeowners to determine

their housing rehabilitation needs and eligibility for such financial

assistance as may be available. If such a program is approved by HUD,

employee shall have the primary responsibility for administration of the

program, under the supervision of the Director of Planning and Development.

6. Employee shall meet with the NAACP and other minority organizations

to obtain the names of all socially or economically disadvantaged persons

or businesses from whom supplies, equipment and services may be purchased

within the City of Oxford, and qualifications for contracting with the

City under the CDBG and Revenue Sharing Programs. Such listing shall be used

to develop a "set-a-side program" for the City of Oxford. Employee shall

also obtain information regarding such businesses eligible under Section 3

of the Housing and Urban Development Act of 1968, as applicable.

7. Employee shall contact persons benefitted by improvements constructed

under the CDBG Program for the purpose of obtaining required information

pertaining to preparation of the Annual Performance Report under the CDBG

Program and to encourage persons to utilize new City facilities such as

water and sewer systems, recreation facilities, elderly facilities, etc.

8. Employee shall act as a liaison between the black neighborhoods of

the City and the Mayor and Board of Aldermen. Such duties shall include

meeting with black citizens residing outside the corporate limits regard-

ing possible annexation into the City of Oxford.

9. Employee shall seek out eligible low and moderate income families

which may desire housing assistance from the City and Federal Agencies such

as the Farmer's Home Administration. Employee shall become familiar with

housing assistance programs available from Federal Agencies and shall explain

such programs to families or individuals which may qualify for assistance.

If requested by such low and moderate income families, employee shall assist

them in obtaining FmHA or other Federal Assistance for housing improvement


and obtaining suitable building sites, if required. Primary emphasis for

selection for new building sites shall be within the Jackson Avenue Urban

Renewal Area or the Burney Branch Road Redevelopment Area.

10. Employee shall, in relation to rental housing needs of low and moderate

income families, obtain information regarding such needs. Duties shall include

consultation with the Oxford Housing Authority, the NAACP, and other organiza-

tions representing low and moderate income families. If deemed appropriate

or necessary by the Board of Aldermen, the employee shall consult with the

Oxford Housing Authority, the Department of Housing. and Urban Development,

and other federal, state, or local agencies or organizations regarding

construction of additional low and moderate income rental housing units. If

so instructed by the Board of Aldermen, the employee shall prepare such

applications and documents as may be required to seek funding or financing of

such housing projects.

11. Based upon the findings and conclusions reached regarding the overall

housing needs of low and moderate income families, the employee shall prepare

the annual Housing Assistance Plan (HAP) portion of the CDBG Program applica-

tion and the HAP portion of the Annual Performance Report.

12. Employee shall, at the direction of the Mayor and Board of Aldermen,

assume additional responsibilities related to effective community relations

between the minorty and low and moderate income segments of the City of

Oxford and the Mayor and Board of Aldermen.

13. Employee shall, at the direction of the Mayor and Board of Aldermen,

work with each department head of the City organization as they may request

for any assistance involving personnel relations or any other areas.

14. Employee shall perform special assignments in community relationships

from time to time as directed by the Mayor.

Motion was seconded by Aldermen King and passed unanimously by the

aldermen present to accept the recommendation of the committee.

* *


passed unanimously by the aldermen present to authorize the advertisement for

bids for small trash pump and automatic sampler for the Sewer Department.

* *

Upon recommendation of City Engineer John Smith, motion was made by Alderman

Haley, seconded by Alderman McLaurin and passed unanimously by the aldermen

present to authorize the advertisement for bids for drilling machine for Water

Department. Said bids to be opened November 15, 1977.


There came before the Mayor and Board of Aldermen the matter of

disposition of land acquired from the Oxford Housing Authority within the

Jackson Avenue Urban Renewal Project Area. Upon motion of Alderman Haley,

seconded by Alderman McLaurin, the following motion was passed unanimously

by the aldermen present:

All land acquired by the Board of Alderman from the Oxford Housing

Aughority, within the Jackson Avenue Urban Renewal Project Area, shall be

sold at public sale, under the applicable terms and conditions as specified

in the deed conveying such land to the City of Oxford. Such land shall be

sold for same price as paid to the Oxford Housing Authority until until such

time as the Board of Aldermen deem otherwise. The minimum price per lot

shall be

A.

as follows:

Freed Man Subdivision:

Lot No. 1 $2,000 Lot No. 2 2,200 Lot No. 7 1,650 Lot No. 8 1,650 Lot No. 14 1,800 Lot No. 30 2,000 Lot No. 31 2,000 Lot No. 32 2,000 Lot No. 41 2,000 Lot No. 48 1,750 Lot No. 49 1,750 Lot No. 53 2,200

B. Freed Man Subdivision, Part II:

Lot No. 4 1,800 Lot No. 5 1,800 Lot No. 6 12,000 Lot No. 8 2,100 Lot No. 9 2,100 Lot No. 10 2,100 Lot No. 11 2,100

Proceeds from the sale of these lots shall be reprogrammed into the

Community Development Block Grant Program as required by regulations of

the Department of Housing and Urban Development.

*


passed unanimously by the aldermen present to approve the minutes of the

October 18th Meeting and to authorize approval of accounts as presented.

* * * *

Mayor Leslie reported that letters have been written to the owner of

the preperty on Robinson Circle to cease dumping and also to the persons

who were dumping that they must stop dumping on the property.

* *

John Smith, City Engineer reported to the Board that after checking the

drainage problem of Will Lewis, Jr. it has been determined that the property

claimed to be city right-of-way is actually under the jurisdiction of the


University of Mississippi and that Mr. Lewis has been advised.


passed unanimously by the aldermen present to adopt Ordinance No. 1977-14,

"AN ORDINANCE AMENDING SECTION 31-2 OF THE CODE OF ORDINANCES OF THE CITY

OF OXFORD, MISSISSIPPI". Said ordinance is recorded in Ordinance Book 3,

pages 323-324.

* *


unanimously by the aldermen present to adopt Ordinance No. 1977-15, "AN

ORDINANCE AMENDING SECTION 1-8 OF THE CODE OF OFDINANCES OF THE CITY OF

OXFORD, MISSISSIPPI". Said ordinance is recorded in Ordinance Book 3, pages

325-326.

* *


passed unanimously by the aldermen present to authorize three firemen to

attend the five day Fire Apparatus I Course at the State Fire Academy

November 7-11, 1977.

* *

Upon request of City Engineer John Smith, motion was made by Alderman

King, seconded by Alderman McLaurin and passed unanimously by the aldermen

present to authorize Mr. Smith to negotiate the purchase of a two wheel

trailer for use of the Water Department in hauling the drilling machine.

* *

Don Stewart, Sanitarian with the Lafayette County Health Department

came before the Mayor and Board of Aldermen to discuss regulations govern-

ing food establishments. Some of the food establishments are unclean and he

would like the license period for food establishments to be issued for a

shorter period. They are presently issued a Privilege License for one year

after presenting a Health Certificate at the City Clerk's office. Mayor

Leslie asked Mr. Stewart to work with City Attorney Gafford and Alderman

McLaurin and have a recommendation at the next meeting of the Mayor and

Board.


* * * *

Pursuant to the advertisement "Notice to Property Owners of Street

Assessment" published in The Oxford Eagle October 14, 21, and 28 and this

being the date advertised for the Board to finally adopt the Special

Improvement Assessments for Molly Barr Road (Price Street north to C. B.

Webb Apartments), Price Street Extended, South 18th Street Extended, Horne

Subdivision (Horne Street, Jeff Davis Extd., Reeves Road), Molly Barr Road


(Washington Avenue to Price Street), Edison and Murray Street, the Mayor

and Board of Aldermen listened to all persons present who wished to state

objections.

After discussion motion was made by Alderman McLaurin, seconded by

Alderman King and passed unanimously by the aldermen present to adopt the

Special Street Improvements as presented.

*

Mr. Bruce Hoffman came before the Mayor and Board of Aldermen request

ing that bicycle paths be considered for the City in view of the recent

injuries on the streets of Oxford. Mr. Hoffman offered to help in any way

he can to eliminate the hazard. Mayor Leslie thanked him for coming and

Alderman Crews requested that he discuss his plans and suggestions with

the Park Commission.

* *


passed unanimously by the aldermen present authorizing advertisement for

bids for Sale a 1968 - 700 Ford Truck in the Sanitation Department. Bids

to be opened November 15, 1977, at 2:00 P. M.

* *

A representative of Miss Corp Ambulance Service came before the s.

Mayor and Board of Aldermen and gave a report on the operation of the

ambulance service for the past month - 49 total calls with a collection

rate of 2090.

*

Motion was made by Alderman Haley, seconded by Alderman King and

passed unanimously by the aldermen present that the land roll and the

assessments contained therein of all lands subject to ad valorem taxation

within the corporate limits of the City of Oxford, Mississippi, being of

the total assessment of $19,952,327, and that the land roll and.the assess-

ments contained therein of all lands subject to ad valorem taxation for

school purposes within the Oxford Municipal Separate School District,

being of the total assessment of $8,511,370, and the personal roll and

assessments contained therein of all personal property subject to ad

valorem taxation within the corporate limits of the City of Oxford,

Mississippi, being of the total assessment of $2,273,880, and the personal

roll and the assessments contained therein of all personal property

subject to ad valorem taxation for school purposes within the Oxford

Municipal Separate School District being of the total assessment of

$306,870, each for the year 1977, and each having been equalized, corrected,

and revised according to law and being the personal and real property rolls

for the City of Oxford and the Oxford Municipal Separate School District of

*

MINUTE BOOK No. 29 CITY OF OXFORD DEMENT. MERIDIAN 47 - 8314

Lafayette County, Mississippi, be and the same hereby are approved with

corrections subject to the right of parties in interest to be heard on all

objections hereafter made by them and subject to further changes and

corrections by this Board as authorized by law. It is further ordered

that a notice be published in the Oxford Eagle, a newspaper published at

Oxford, Lafayette County, Mississippi/notifying the public and taxpayers

of the City of Oxford, Mississippi, and of the Oxford Municipal Separate

School District of Lafayette County, Mississippi:

1. That said assessment rolls so equalized are ready for inspection.

2. The Mayor and Board of Aldermen will be in session for the purpose of hearing objections on said assessments which may be filed at City Hall in the City of Oxford, Mississippi, on the 21st day of November, 1977, at 7:00 P. M., and continuing thereafter until all the taxpayers who have filed objections have been heard.

3. The Mayor and Board of Aldermen will remain in session from day to day until all objections lawfully filed shall have been disposed of and all proper considerations made in the rolls.

*

There came on for consideration the final hearing on the rezoning request

of Mr. W. B. Folson on McLarty Road from R-B, Residential to G-C, General

Commercial continued from the October 18th Meeting.

Tom Newberry, Planning Coordinator, advised the Board that the Planning

Commission recommended the request be denied. Mr. Newberry presented a

petition against the rezoning that was filed on October 18, 1977, and he

also presented a request dated October 31st as follows:

PETITION

October 31, 1977

TO THE HONORABLE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI

Case Number 46 Public Hearing October 18, 1977 7:00 P. M.

The undersigned residents and property owners of McLarty Road and residents of South 18th Street adjacent to the property subject to re-zoningAdo by this petition oppose the request to have certain property changed from single dwelling to commercial property.

/s/ Cecil Kellum /s/ Walker B. Hill /s/ Mrs. Roland Tidwell /s/ Oran Tarver /s/ James Busby /s/ Ann Busby /s/ Arnold Stanford /s/ James R. Seay /s/ Jason C. Jordan

/s/ Kenneth W. Hallman /s/ Delma Edwards /s/ James A. Jackson /s/ Mrs. Marion Gillis /s/ Martha P. Massey /s/ Windell Johnston /s/ Evelyn Russell /s/ Sue Lomax

October 31, 1977

We, the undersigned, do hereby request that our names be removed from

that certain Petition, dated October 31, 1977, and filed with the Mayor and


Board of Aldermen of the City of Oxford, Mississippi, concerning Case

Number 46 seeking to oppose the rezoning of 7.17 acres owned by Byron

Folsom from RB to GC. We, the undersigned, being property owners within

160 feet of Mr. Folsom's property, do not object to the rezoning of his

property from RB to GC.

/s/ Mrs. Roland Tidwell /s/ Mrs. Marion Gillis /s/ Mrs. Harlee (Evelyn) Russell /s/ Oran Tarver /s/ Windell B. Johnston /s/ Arnold Stanford /s/ Walker B. Hill

Mr. Kenneth Hollman was present and stated his objection to the rezoning

in person.

Mr. Folson was present with his attorneys, Mr. Will Hickman and Mr.

Tommy Rayburn. Mrs. Janet Clements was also present as court reporter.

After hearing from all parties represented here tonight and in view

of the fact that all matters discussed here might not have been available

at the Planning Commission Meeting, motion was made by Alderman Crews,

seconded by Alderman McLaurin to return this request to the Planning

Commission for further study and recommendation with an explanation. The

vote was as follows:

Alderman Crews voted aye


Alderman King voted no

Alderman Haley abstained


*

The Method of Selecting the Community Advisory Board was again

discussed and motion was made by Alderman Crews seconded by Alderman

McLaurin and passed unanimously by the aldermen present authorizing Mayor

Leslie to write the organizations designated at the last Board Meeting

asking them to name the three persons they wish to serve on the Board

rather than submitting five names.


passed unanimously by the aldermen present to authorize the Police Chief

and his secretary to use the conference room in City Hall as offices

with a temporary folding petition.


passed unanimously by the aldermen present that the City not participate

in the advertisement for the "Oxford Book" as requested by Mr. Brock of •


Frost & Frost Publishing Company.

Mayor Leslie read the following Petition:

BEFORE THE MAYOR AND BOARD OF ALDERMEN OF THE


PETITION

TO THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI:

We, the undersigned elected public officials of Lafayette County, whose

offices are located in the Lafayette County Courthouse, hereby petition the

City of Oxford, by and through the Mayor and Board of Aldermen, to designate

a reserved parking space on the square for each elected public official that

maintains an office in the Lafayette County Courthouse and further request a

hearing before the Mayor and Board of Aldermen for purpose of discussing this

Petition.

/s/ Ralph G. Roy /s/ Edna A. Shellabarger /s/ Bill Plunk

*


this Board do now adjourn Sine-Die.

1124^it!_;Z/ VIRG IA H. CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * *




November 15, 1977, it being the time and place fixed by law for the holding






John Crews - Alderman Ward III being absent


* * * * *






Terry McDonald - Fire Chief






* *


transacted:

Mayor Leslie introduced, Terry McDonald, Fire Chief who began work

today.

* * * *

i


There being no corrections or additions to the Minutes of the November,

1977, Meeting as printed, minutes were approved as presented.

Pursuant to the advertisement for bids for drilling machine and parts for

the Water Department, the following bids were received:

WHOLESALE SUPPLY COMPANY, JACKSON $566.46

MUELLER COMPANY, DECATUR, ILL $613.44


passed unanimously by the aldermen present to accept the bid of Wholesale

Supply Company in the amount of $566.46.

Pursuant to the advertisement for bids For Sale a 1968 Ford Truck, the

following bid was received:

E. L. Metts $227.50


unanimously by the aldermen present to accept the bid and authorize the sale

of the truck to Mr. Metts.

* *

Pursuant to the advertisement for bids for the installation of 24"

concrete storm drain from South 18th along Johnson Avenue Extended, the

following bids were received:

Bennett Construction Company $8,272.50

A. B. Cullen & Son, Inc $8,702.50

Carothers & Carothers Const. Co $20,425.00

After discussion, motion was made by Alderman Haley, seconded by Alderman

King to award the bid to A. B. Cullen & Son, Inc. in the amount of $8,702.50.


Alderman Haley voted aye

Alderman King voted aye

Alderman Woodburn voted no

Alderman McLaurin voted no

The vote resulting in a tie, Mayor Leslie voted to award the bid to

Bennett Construction Company in the amount of $8,272.50 being the low bid.

*


and passed unanimously by the aldermen present that before the work order

is issued on the Storm Drainage Project on Johnson Avenue, the City Engineer

is to contact all property owners adjacent to the project and explain what

is to be done and to obtain all necessary easements.

* * *


Pursuant to the advertisement for bids for single diaphragm pump the

following bids were received:

Walker Jones Equipment Company $799.67

Bennett & Sons Equipment Company $745.63


and passed unanimously by the aldermen present to accept the bid of Bennett

& Sons Equipment Company in the amount of $745.63.

* *

There came on for discussion the dump on Rivers Hill. It needs to be

covered with dirt. The contractors have been asked to stop dumping. It

was decided that Mayor Leslie and Jack Tidwell would check it out further

and make recommendations to get it cleaned up.

* *

Don Stewart, Sanitarian of the Lafayette County Health Department came

before the Mayor and Board of Alderman to make a report concerning inspections

made of food handling establishments. Mr. Stewart met with Alderman McLaurin

and Mr. Griffith of the firm of Freeland & Gafford as requested at the last

Board Meeting. Mr. Stewart presented a copy of the Rules & Regulations For

Food Establishments, a copy of Certificate of Approval Form to the Mayor and

Board and also a list of restaurants that passed inspection the month of

October. He invited Board members to make an inspection with him and agreed

to return to the Board Meetings periodically to keep the Board informed in

this matter and agreed to give Mayor Leslie a list of establishments that

pass the inspection about every two months.

There came on for consideration the final hearing on the request of Mrs.

Dorothy Tatum to rezone property on College Hill Road from H-C, Highway

Commercial to R-C, Multi-Family. Tom Newberry, Planning Coordinator, advised

the Board that the property had been posted and no objections were filed,

whereupon motion was made by Alderman Haley, seconded by Alderman King and

passed unanimously by the aldermen present to adopt the Ordinance No. 1977-

16, "AN ORDINANCE AMENDING THE OFFICIAL ZONING ORDINANCE OF THE CITY OF

OXFORD, MISSISSIPPI, 1971, SO THAT CERTAIN PROPERTY IS RE-ZONED FROM H-C,

HIGHWAY COMMERCIAL TO R-O, MULTI-FAMILY RESIDENTIAL."

* * * *

There came on for consideration the request of W. B. Folson for rezoning

of property on McLarty Road from R-B, Resdiential to G-C, General Commercial.

Tom Newberry, Planning Coordinator, presented each board member with a copy

of the minutes of the meeting of the Planning Commission held November 8, 1977,

which resulted in a tie concerning this request.



unanimously by the aldermen present to grant the request and that Ordinance

No. 1977-17, "AN ORDINANCE AMENDING THE OFFICIAL ZONING ORDINANCE OF THE CITY

OF OXFORD, MISSISSIPPI, 1971, SO THAT CERTIAN PROPERTY IS RE-ZONED FROM R-B,

RESIDENTIAL (TWO-FAMILY) TO G-C, GENERAL COMMERCIAL" be adopted.

*

There came on for discussion the sidewalk in front of Gathright-Reed Drug

Store, west to the alley. John Smith, City Engineer, reported that he had

looked at the area and recommended that a new sidewalk be poured similar to the

one in front of Metts Hardware. Motion was made by Alderman Woodburn, seconded

by Alderman Haley and passed unanimously by the aldermen present authorizing

John Smith to proceed to repair the sidewalk.

*


passed unanimously by the aldermen present authorizing the advertisement for

seven firemen to be employed at the December Meeting to begin work January 1,

1978, to open the fire station South of town.

*


passed unanimously by the aldermen present authorizing Tom Landrum, Superin-

tendent of the Electric Department, to discuss with TVA a proposal for the

Electric Department to purchase from them approximately six acres near the

sub station on Old Taylor Road. Mr. Landrum is to find out the purchase

price and then come back to the Board for further instructions.

*


unanimously by the aldermen present authorizing the execution of a contract

between Trace Regional Area Agency On Aging, Inc. and City of Oxford Police

Department for developing a model program of materials and training for

Crime Prevention for the elderly.

*


unanimously by the aldermen present authorizing advertisement for employment

of a police officer as a replacement. Lieutenant Percy Jenkins is retiring

November 27, 1977.

*


passed unanimously by the aldermen present to accept the proposal of Test,

Inc., in the amount of $1240.00 for soil tests and written report to determine

if the site at Price Street and Molly Barr is a suitable site for a swimming

pool. The swimming pool is not a budgeted community development project at

4 .3


this time and the $1240.00 is to be paid from the City General Fund.

* * *


passed unanimously by the aldermen present authorizing the advertisement of

bids for South 16th Street Improvements. Specifications to include

provisions for utilization of minority subcontractors. Bids to be opened

at 2:00 P. M. on December 6, 1977.

* *

Motion was made by Alderman McLaurin, seconded by Alderman Woodburn and

passed unanimously by the aldermen present that the Mayor and Board do not

meet the third Tuesday in December due to the holiday season.

* *


passed unanimously by the aldermen present authorizing Mayor Leslie and

John Smith to contact officials at the University to obtain permission for

the City to install a fire hydrant on the University line to serve the

"Wabble" Davidson property.

* *


passed unanimously by the aldermen present authorizing City Engineer,

John Smith to prepare plans and specifications for pass thru lanes at

Sorority Row, Rebel Drive, Country Club Extended, Anderson Road, and

Oxford Square on Highway 6 West similar to the one at College Hill Road

and Highway 6 West and bring them back to the Board for further instruc-

tions.

* *

John Smith, City Engineer was instructed to check the sewer easement

in Horne Subdivision on the property of Whit Davidson and report his

finding back to the Mayor and Board of Aldermen.

* *


and passed unanimously by the aldermen present to recognize Glenn Hill and

thank him for a job well done while serving as Acting Fire Chief.

* *

The City Clerk reported that, pursuant to a resolution entitled "A

RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE

CITY OF OXFORD, MISSISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS OF THE SAID

CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000)

TO RAISE MONEY FOR THE PURPOSE OF JOINING WITH THE BOARD OF SUPERVISORS OF

LAFAYETTE COUNTY, MISSISSIPPI IN BUILDING, CONSTRUCTING, REMODELING, ADDING TO,

AND EQUIPPING THE JOINTLY OWNED, MAINTAINED AND OPERATED OXFORD-LAFAYETTE COUNTY


HOSPITAL, WITHIN THE SAID CITY AND COUNTY, AND DIRECTING PUBLICATION OF

NOTICE OF SUCH INTENTION," adopted by the Mayor and Board of Aldermen of the

City of Oxford, Mississippi, on the 18th day of October, 1977, the Notice

required by said resolution and by Section 21-27-11, et seq., Mississippi

Code 1972 Annotated, was duly published in The Oxford Eagle, a newspaper

published in the City of Oxford, Mississippi, and having a general circula-

tion therein; said Notice having been so published on the 21st and 28th

days of October, 1977, and on the 4th and 11th days of November, 1977, as

evidenced by proof of publication on file in the office of the City Clerk,

which proof the said Clerk did then and there exhibit to the Mayor and

Board of Aldermen.

The City Clerk further reported that no written protest of any kind or

character against the bonds described in the aforesaid resolution had been

filed in the Clerk's office or with the Mayor and Board of Aldermen.

Thereupon, Alderman McLaurin offered and moved the adoption of the


A RESOLUTION FINDING AND DETERMINING THAT THE NOTICE PRESCRIBED BY A RESOLUTION ENTITLED

"A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE GENERAL OBLIGA-TION BONDS OF THE SIAD CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000) TO RAISE MONEY FOR THE PURPOSE OF JOINING WITH THE BOARD OF SUPERVI- SORS OF LAFAYETTE COUNTY, MISSISSIPPI IN BUILDING, CONSTRUCTING, REMODELING, ADDING TO, AND EQUIPPING THE JOINTLY OWNED, MAINTAINED AND OPERATED OXFORD-LAFAYETTE COUNTY HOSPITAL, WITHIN THE SAID CITY AND COUNTY, AND DIRECTING PUBLI- CATION OF NOTICE OF SUCH INTENTION." WAS DULY PUBLISHED AND

THAT NO OBJECTIONS THERETO WERE FILED. WHEREAS, heretofore, to-wit: on the 18th day of October, 1977, the


a certain resolution entitled "A RESOLUTION DECLARING THE INTENTION OF THE

MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE

GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE MAXIMUM PRINCIPAL AMOUNT OF

FIVE HUNDRED THOUSAND DOLLARS ($500,000) TO RAISE MONEY FOR THE PURPOSE OF

JOINING WITH THE BOARD OF SUPERVISORS OF LAFAYETTE COUNTY, MISSISSIPPI IN

BUILDING, CONSTRUCTING, REMODELING, ADDING TO, AND EQUIPPING THE JOINTLY

OWNED, MAINTAINED AND OPERATED OXFORD-LAFAYETTE COUNTY HOSPITAL, WITHIN THE

SAID CITY AND COUNTY, AND DIRECTING PUBLICATION OF NOTICE OF SUCH INTENTION;"

and


City Clerk did cause the said resolution to be published in The Oxford Eagle,

a newspaper published in the City of Oxford, Mississippi, and having a general

circulation therein, and being a qualified newspaper under the provisions of

Section 13-3-31, Mississippi Code 1972 Annotated; said resolution having been


published in said newspaper on the 21st and 28th days of October, 1977, and

the 4th and llth days of November, 1977; and

WHEREAS, the said resolution, therefore, was published in the aforesaid

newspaper for at least three (3) consecutive weeks prior to the 15th day of

November, 1977, the date specified in said resolution for the authorization

of issuance of said bonds; and


twenty-one (21) days prior to the 15th day of November, 1977, and the last

publication was made not more than seven (7) days prior to the said date;

and

WHEREAS, proof of publication of the aforesaid resolution has been

exhibited to the said Mayor and Board of Aldermen and is now on file in the

office of the City Clerk; and

WHEREAS, at or prior to the hour of 7:00 o'clock P. M. on Tuesday, the

15th day of November, 1977, no written protest of any kind or character has

been filed against the issuance of the bonds described in the aforesaid

resolution; and

WHEREAS, the time for the filing of any such protest or protests has

now expired; and


Mississippi, are now authorized and empowered to issue the bonds described

in the aforesaid resolution and in the aforesaid Notice;



Section 1. That the aforesaid Notice prescribed by the aforesaid

resolution adopted on the 18th day of October, 1977, has been published

for the time and in the manner required by law, that no written protest of

any kind or character has been filed requesting an election on the question

of the issuance of said bonds, and that the time for the filing of any such

protest has now expired.

Section 2. That the Mayor and Board of Aldermen are now authorized

and empowered to issue the general obligation bonds of the City of Oxford,

Mississippi, in the maximum principal amount of Five Hundred Thousand

Dollars ($500,000) to provide funds for the purpose of joining with the

Board of Supervisors of Lafayette County, Mississippi in building,

constructing, remodeling, adding to, and equipping the jointly owned,

maintained and operated Oxford-Lafayette County Hospital, within the said

city and county;

Alderman Haley seconded the motion to adopt the foregoing resolution,

and, the question being put to a roll call vote, the result was as follows:


Alderman Crews being absent

Alderman Haley voted yea

Alderman King voted yea

Alderman McLaurin voted yea

Alderman Woodburn voted yea

The motion having received the affitmative vote of all the aldermen pre-

sent, the Myaor declared the motion carried and the resolution adopted, this

15th day of November, 1977.

-r -/

JOHN O. LESLIE, MAYOR

ATTEST:

(


(SEAL)

Mayor Leslie announced to the Board of Aldermen that a joint meeting

would be held with the City Board and County Board of Supervisors on Friday,

November 18, at 10:00 A. M. to discuss Ambulance Service.

*


unanimously by the aldermen present to adopt Ordinance No. 1977-18, "AN

ORDINANCE AMENDING THE TRAFFIC ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI"

(Amending Section 28-153 - Maximum Speed). Said Ordinance is recorded in

Ordinance Book 3, Pages 331-332.

*


passed unanimously by the aldermen present to adopt Ordinance No. 1977-19,

"AN ORDINANCE AMENDING THE TRAFFIC ORDINANCE OF THE CITY OF OXFORD, MISS-

ISSIPPI" (Section 28-305 - Time limitation for parking on certain streets

and in certain areas). Said Ordinance is recorded in Ordinance Book 3,

Pages 333-334.

* *


unanimously by the aldermen present to go into Executive Session to discuss

personnel matters, property acquisition, and Fair Housing.

VIRGII CA H. CHRESTMAN, CITY CLERK JOHN O. LESLIE, MAYOR


EXECUTIVE SESSION

The Mayor and Board of Aldermen did convene in the Mayor's Office for

Executive Session to discuss personnel matters, property acquisition,

and Fair Housing. Motion was made by Alderman McLaurin, seconded by

Alderman Woodburn and passed unanimously by the aldermen present to

discuss all the above matters in this Executive Session.

The following were present:






*






David Bennett - Superintendent of Wastewater Treatment

Mike Stewart - Community Relations Officer and Administrative Assistant

* * * * *


transacted:


and passed unanimously by the aldermen present that James Brown be promoted

to Water Department Distribution Superintendent and that his salary be

established at $900.00 per month effective November 14, 1977.

* *


passed unanimously by the aldermen present that the Water Department

purchase a two wheel trailer from John Smith at a cost of $150.00 to be

used to haul the tapping machine.

* *



for the employment of three additional policemen and that an additional

$16,000.00 he added to the Police Department Budget for the salaries of

the additional officers.

*


There came before the Board the matter of determining the fair market

value of property to be acquired from Mrs. J. D. Herndon and Mr. John P.

Catledge. Two appraisals were presented to the Board by Mr. Ben Smith.

Appraisal No. 1 valued the Herndon property at $24,250 and Appraisal No. 2

at $23,000. Appraisal No. 1 valued the Catledge property at $4,050 and

Appraisal No. 2 at $2,500. Mr. Smith reported to the Board that he had

reviewed the appraisals and found them correct and in accordance with the

contracts. Upon motion of Alderman King, seconded by Alderman Woodburn and

passed unanimously by the aldermen present, the Board accepted the appraisals

and established the fair market value of the Herndon property at $24,250 and

the fair market value of the Catledge property at $4,050. Ben Smith was

authorized to make the written offers to the property owners and proceed with

property acquisition.

There came before the Board the matter of Department of Housing and Urban

Development requirements pertaining to adoption of a Fair Housing Ordinance.

After considerable discussion and a report from Mr. Gafford, upon motion of

Alderman Woodburn, seconded by Alderman McLaurin and passed unanimously by the

aldermen present, Mr. Smith and Mr. Gafford were instructed to go to Jackson

and meet with Mr. James S. Roland, Area Director, to discuss the matter and

report back to the Board.

* *

There came before the Board the matter of the Violet Smith property

scheduled for acquisition in the Burney Branch Road Redevelopment Project. Mr.

Ben Smith had filed a written request that her property not be acquired, and

further informed the board that Mrs. Smith's property was not absolutely

essential to carry out the project. Mr. Smith also stated that the dwelling

would meet provisions of the Southern Standard Housing Code, and was only

scheduled for acquisition for planning purposes. Upon motion of Alderman

Woodburn, seconded by Alderman McLaurin and apssed unanimously by the aldermen

present, Mr. Smith was instructed to remove Mrs. Violet Smith's property from

the property acquisition list and to inform Mrs. Smith that the Board had

officially withdrawn their offer to purchase this property.


* *


Board do now recess until November 18, 1977, at 10:00 A. M.

VIRGIN H. CHRESTMAN, CITY CLERK JOHN 0. LESLIE, MAYOR


RECESS MEETING 10:00 A. M. NOVEMBER 18, 1977

Pursuant to that order of November 15, 1977, the Mayor and Board of Aldermen

did meet on this the 18th day of November, 1977, at 10:00 A. M. in the Board

Room of the Lafayette County Supervisors in the County Court House when and






*



*

T. R. Gunter - Supervisor

Frank Ramage - Supervisor

J. C. Tatum - Supervisor

Clark Littlejohn - Supervisor

Charles McGOnagil - Supervisor

* * *

Clyde Huggins - Member of Hospital Board of Trustees

William Tate - Member of Hospital Board of Trustees

H. G. Fuller - Member of Hospital Board of Trustees

Jerry Lee - Administrator of Oxford-Lafayette Hospital

*


transacted:


and passed unanimously by the aldermen present to declare this an Executive

Session to discuss Ambulance Service operation.

* * * *

Jerry Lee gave a report on a recent trip to visit other hospitals who

operate Ambulance Service and presented three alternates for the considera-

tion of the city and county Boards.

Alternate 1 The OLCH would provide a full-service ambulance service, with staffing around the clock 24 hours a day, seven days a week. The staff would consist of:

8-4 Supervisor (on duty in E.R.) EMT (on duty in E.R.) EMT (on duty, but performing Orderly duties) Orderly (on duty, but performing Orderly duties)

4-12 EMT (on duty in E.R.) Orderly (on duty in E.R.) EMT (on duty, but performing Orderly duties)


Orderly (on duty, but performing Orderly duties) 12-8 EMT (on duty, but performing Orderly duties)

Orderly (on duty, but performing Orderly duties)

There being 336 total hours in a two-week period, it would take 1120 manhours to provide this above coverage. Using an approximate salary of $3.46/hour, this coverage would cost $100,755 not to take into consideration additional coverage necessary to cover for vacation, sick leave, and holidays.

It can further be pointed out that even though these employees would be responsible for ambulance service first they would be performing duties that would be allocated as a hospital operating expense. This could realistically be approzimately 50% of their time. Therefore, looking at what salaries and wages would be actually ambulance service, it would be approximately $65,000. Other expenses would be operational expenses such as gas, oil, tires, insurance, etc., and this would be approximately $15,000.

Summary - Salaries & Wages $65,000.00 Supply & Expenses 15,000.00 Miscellaneous 2,000.00

TOTAL $82,000.00

Alternate 2 Using the same full service ambulance service as proposed in Alternate 1, but putting the secondary shift on a call basis, the overall expense could be reduce. The primary shift would always be needed and on duty. The secondary team on each shift could be on a stand-by (on-call) basis. These people could be paid $7.50 for being on call and paid their regular time should they be called on duty.

Salaries and wages under this alternative would amount to $60,619.20. Again, a portion of their time could be allocated to hospital operating expenses because all their time would not be devoted to ambulance service. The approximate breakdown could be as follows:

Salaries & Wages $40,000.00 On Call Fees 13,800.00 Supply & Expense 15,000.00 Miscellaneous 2,000.00

TOTAL $70,800.00

Alternate 3 Should the City and County really want to provide a half way service, the ambulance service could be staffed only on the 8-4 shift with persons being on-call during the evenings and nights. Staffing would be necessary on holidays and certain weekends also.

The cost under this proposal would be approximately:

Salaries & Wages $31,000.00 Supply & Expense 15,000.00 Miscellaneous 2,000.00

TOTAL $48,000.00


passed unanimously by the aldermen present that the city join with the

county in requesting the Oxford-Lafayette County Hospital to begin operation

of the ambulance service.

*


passed unanimously by the aldermen present requesting that the Board of

Trustees of the Oxford-Lafayette County Hospital proceed to make necessary

arrangements to implement alternate 2 effective April 1, 1978.

*


unanimously by the aldermen present authorizing Mayor Leslie to execute a

contract with Miss Corp Services, Inc., and then to give the proper notice


canceling the contract as of April 1, 1978.

* * *


passed unaimously by the aldermen present expressing appreciation to the

Board of Trustees of the Oxford-Lafayette County Hospital and the Administra-

tor of the hospital for their interest and cooperation in this matter.

* *


that this Board do now recess until November 21, 1977, at 7:00 P. M.

JOHN 0. LESLIE, Ni-AY0Et VIRGI A H. CHRESTMAN, CITY CLERK


RECESS MEETING 7:00 P. M. NOVEMBER 21, 1977

Pursuant to that order of November 1, 1977, the Mayor and Board of Aldermen

met on the 21st day of November, 1977, in the Mayor and Board's Chambers in








*




*

After the meeting was called to order,"the following business was trans-

acted:

There came on for consideration the matter of the hearing before the

Mayor and Board of Aldermen for objections and protests to the 1977 City of

Oxford and Oxford Municipal Separate School District Tax Rolls. This date,

November 21, 1977, being the time fixed for the hearing and notice having

been given according to law. The following persons were present and

presented objections:

Home owners from Ridgewood Estate Subdivision Mrs. Roger Lyles Grady Harland James Johnson H. L. MacDonald Ellis Tucker Thomas Barley W. E. Womack Billy Mustin O. W. Dickin Carlos Alonso Paul Tinsley Clifford Phillippart H. R. Thomas Charles Moseley Frank Martin Bob Wilson

Russell A. Stokes Bill Curtis Joe Hudspeth - Ramada Inn Bill Sloan - Oxford Square Apartments James W. Moore G. A. Gafford - Jackson Plaza Apartments


Letters were received from the following:

Mrs. Katherine D. Gray Claude D. Malone, Jr.

e


The Mayor and Board of Aldermen listened to all objections and advised

the people present that the Board will meet again in about ten days to

consider all objections that have been made and each person would be notified

in writing of decisions made.

* * *



VIRGIN 1 H. CHRESTMAN, CITY CLERK

JOHN`b. LESLIE, MAYOR--,




COUNTY OF LAFAYETTE

CITY OF OXFORD

*

REGULAR MEETING 7:00 P. M. DECEMBER 6, 1977



December 6, 1977, it being the time and place fixed by law for the holding


J. P. McLaurin, Mayor Pro Tempore - Presiding





* * * * *



Jack Tidwell - Superintendent of Sanitation Department







*


transacted:

Mayor Pro Tempore read the following names of persons to serve on the

Community Advisory Committee:

Mildred Quarles Delcia Ann Ivy Amelia Frierson Sam Givhan, P. 0. Box 7871, University, MS


Rev. M. T.•Moore, North 7th Street Mrs. Susie Marshall, 609 North 7th Street Mr. Sam Jones, Highway 6 West Mr. Earl Richard, English Village Apartments Mr. Willie Chatman, Route 2, Box 9 Mr. Willie W. Boone Mr. Leonard E. Thompson Mr. Arthur Deans Mrs. Lena Wiley, Route 1, Box 64 Mrs. Samantha Redmond, 608 North 7th Street Mrs. Della Davidson, 1523 University Avenue Mr. James E. Ragon, 300 Williams Street Mr. C. C. Spencer, 705 South 18th Street R. Devon Jones, Park Drive Mrs. William (Annette) Champion, McLaurin Drive Mrs. Irvin Oakes, 706 South 18th Street Extd. Brig. Gen. G. F. Gober, 1104 South 14th Street Mrs. Modine Bolen, University Hills Mrs. Billie Jean Sewell, 406 South 5th Street Dr. Alton Bryant Mr. Michael Notestone

The Clerk was instructed to check with Mayor Leslie and set up a date

for the first meeting and to notify the committee members.


passed unanimously to approve the minutes of the November 15, 18, and 21 Meetings,

and to authorize approval of accounts as presented.

* * * *

Pursuant to the advertisement for bids for material and supplies for

Electric Department, the following bids were received:

BID ITEM NO.

GENERAL ELECTRIC

CABELL ELECTRIC CO.

DELTA ELECTRIC CO.

NATIONAL ELECTRIC SUPP.

BLACKS ELECTRIC S.

1 33.10 / c 39.49 / c 35.90 / c 35.90 / c NO BID 2 22.55 / c 26.51 / c 24.10 / c 24.10 / c NO BID 3 1.15 each NO BID 2.40 each 1.34 each 1.20 each 4 44.75 / c 93.13 / c 50.00 / c 47.70 / c NO BID 5 3.50 each 4.20 each 4.24 each 4.25 each 4.24 each 6 296.00 / c NO BID 3.20 each 3.20 each NO BID 7 8.75 each NO BID 8.70 each NO BID NO BID 8 17.70 each 15.40 each 16.00 each 18.90 each NO BID 9 77.25 each 82.74 each 80.00 each 87.25 each 111.48 each

10 66.50 each 67.01 each 72.00 each 79.25 each 74.69 each 11 112.25 / c 156.86 / c 133.00 / c 133.40 / c NO BID

Upon the recommendation of Tom Landrum, Superintendent of the Oxford

Electric Department, motion was made by Alderman Woodburn, seconded by

Alderman Haley and passed unanimously to accept items 1-7 and 9-11 of the

bid of General Electric, and to reject item 8.

* * * *

Pursuant to the advertisement for bids for Sale a 1967 Ford Pickup

TrUck in the Electric Department, the following bids were received:

V. E. Appleton $150.00

W. J. Creighton $211.00

Upon the recommendation of Superintendent of Electric Department, Tom

Landrum, motion was made by Alderman Woodburn, seconded by Alderman Crews

and passed unanimously to accept the bid of W. J. Creighton in the amount


of $211.00 and authorized the Mayor to execute a bill of sale for same.

*

Upon recommendation of Tom Landrum, Superintendent of the Oxford Electric

Department, motion was made by Alderman Woodburn, seconded by Alderman King

and passed unanimously authorizing the Mayor to execute an Amendatory

Agreement between Tennessee Valley Authority and the City of Oxford amending

the home insulation contract expanding the attic insulation financing phase

of the program to include homes cooled with compressor type air conditioning

equipment.

* *

Upon the recommendation of Chief of Police, Billy White, motion was made

by Alderman King, seconded by Alderman Haley authorizing the employment of

David Allen Shaw, Patrolman - effective 12-15-77, Harold Pettis, Patrolman -

effective 12-18-77, and Thomas Ray Thornton, Patrolman - effective 1-1-78,

and that G. A. Liles be employed as a detective - effective 12-1-77. The motion was passed unanimously.

* * * *

Upon the request of Chief of Police, Billy White, motion was made by Alder-

man King, seconded by Alderman Haley and passed unanimously authorizing the

emergency purchase of two sets of fairings for the motorcycles for the police

department and that quotes be obtained from two or three suppliers before the

purchase is made.

* *

Upon the request of Chief of Police, Billy White, motion was made by

Alderman King, seconded by Alderman Haley and passed unanimously authorizing

the purchase of materials by the police department for construction of the

partition in the basement in the polygraph room.


*

In the absence of Fire Chief, Terry McDonald, Alderman Crews reported

that it was the Fire Chief's recommendation to hire the following persons to

serve as firemen in the Oxford Fire Department, effective 12-19-77:

Larry Ross Lindsey David L. DuChaine Carey R. Fortune John E. Jones Willie T. Chatman, Jr. Dwayne M. Townsend John E. Price

Alderman Woodburn raised the question of what is the need for these

people? Alderman Crews responded that it would provide better fire protection

and a better insurance rating for the citizens of Oxford. Alderman Woodburn

further questioned if this had been taken care of budgetwise? The answer was

that effective January 1, the men were included in the budget. ).Alderman Crews

explained that Fire Chief McDonald recommended the employment of these people

as of December 19, in order that they may undergo a two week training program.


The amount of money involved for the salaries for two weeks is $1,459.92

and this money would be paid from the budget item Volunteer Payroll.

Motion was then made by Alderman Crews, seconded by Alderman Haley and

passed unanimously that these seven employees be employed as of December

19, 1977, as recommended by the Fire Chief.

* *

Motion was made by Alderman Crews, seconded by Alderman Haley and

passed unanimously that effective January 1, 1978, Ronnie Mills be promoted

to Captain, Don Watts, Bobby Kilpatrick, Stacy Jackson, and James Hughes be

promoted to Lieutenants.

* *


passed unanimously authorizing the advertisement of bids for the City

Depository for the year 1978. Said bids to be opened January

2:00 P. M.

3, 1978, at

* * * *


passed unanimously authorizing Tom Landrum, Superintendent of the Electric

Department, to prepare a resolution to bring back to the Mayor and Board of

Aldermen for their adoption supporting Tennessee Valey Authority in their

attempt to give more power by building the Yellow Creek Nuclear Power

Plant. Alderman Crews requested that a statement be included in the

resolution encouraging TVA to take all reasonable measures to protect the

environment.

* *

A RESOLUTION ESTABLISHING GUIDELINES FOR A PROPOSED HOUSING REHABILITATION PROGRAM

WHEREAS, the Congress of the United States has passed legislation known

as the Housing and Community Development Act of 1974, as amended, where

financial assistance is made available to various cities and counties for

improvement of housing conditions of lower-income families; and

WHEREAS, such financial assistance may be utilized for improvement to

privately owned residential property in the form of loans and/or grants to

homeowners; and

WHEREAS, the City of Oxford, Mississippi, anticipates filing an appli-

cation for funds to be used for a housing rehabilitation program for lower-

income families; and

WHEREAS, in order to undertake surveys and inspections to properly docu-

ment and justify such a housing rehabilitation program it is deemed necessary

to establish certain guidelines to be followed in obtaining basic data and

information;


NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF

OXFROD, MISSISSIPPI, that the following guidelines shall be used to determine

eligibility and establish criteria for the proposed housing rehabilitation

program:

ELIGIBILITY CRITERIA OXFORD HOUSING REHABILITATION GRANT PROGRAM

A. All dwellings must be located within the corporate limits of the City of

Oxford.

B. Dwellings must be owner-occupied, and owned at least 180 days prior to the

filing of an application for rehabilitation funds by the City of Oxford.

C. The dwelling must be homestead exempt under the laws of the State of

Mississippi.

D. City and County ad valorem taxes and/or assessments must be current.

E. Rehabilitation funds shall be used only for improvements required to bring

the dwelling up to minimum Southern Standard Housing Code Requirements.

F. Rehabilitation grants are limited to a maximum of $8,000.00.

G. The total value of the dwelling, after rehabilitation, must not be less

than the cost of rehabilitation plus any outstanding indebtedness on the

property. Value after rehabilitation shall be calculated at $15.00 per

square foot of heated area, and $7.75 per square foot of unheated area.

H. Rehabilitation shall be undertaken only within designated neighborhoods

as approved by the U. S. Department of Housing and Urban Development.

I. Dwellings must be in an area zoned for residential uses under the Zoning

Ordinance of the City of Oxford.

J. Maximum family income shall be as determined by the U. S. Bureau of the

Census "property level". These figures are revised from time-to-time,

and as of April, 1977, are as follows:

No. of Persons Income Level

1 $2,970 2 3,930 3 4,890 4 5,850 5 6,810 6 7,770

Each Additional Person-add 960

The Director of Planning and Development is hereby authorized to under-

take surveys and inspections necessary for preparation of an application to

the U. S. Department of Housing and Urban Development for housing rehabilita-

tion funds.

This resolution may, from time-to-time, be revised and updated as re-

quired by Federal Regulations, U. S. Bureau of the Census data, and/or local

conditions.

The above resolution having been first reduced to writing and read at

a public meeting of the governing authorities of the City of Oxford, Mississippi,


on motion of Alderman Woodburn, seconded by Alderman Crews, and the roll

being called, the same was adopted by the following vote:





Approved this the 6th day of December, 1977.

J. P. McLaurin, Mayor Pro Tempore

ATTEST:


(SEAL)

*

There came on for discussion the Special Street Improvement Assessments

on property being acquired with Community Development Funds. Motion was made

by Alderman Haley, seconded by Alderman Woodburn and passed unanimously

instructing City Attorney Gafford, Ben Smith, and Ed Perry to get together

and determine what legally can be done in this situation, and to assess the

Street Improvements to the City of Oxford if the statue permits.

* *

There came on for discussion the proposed Industrial Park for the City

of Oxford. Motion was made by Alderman Haley, seconded by Alderman Crews

and passed unanimously authorizing City Attorney Gafford to prepare a

resolution to the Agricultural and Industrial Board for a certificate of

necessity and convenience, and further that Mr. Gafford be instructed to

prepare Bond Resolutions for the City's share up to $375,000.00 of the

proposed cost of the project of $830,000.00.

* *

Pursuant to the advertisement for bids for South 16th Street Recon-

struction, Ben Smith, Director of Planning and Development reported that

two bids were received and opened at 2:00 P. M. Bids are as follows:

Joe Bennett Construction Co $32,928.60

A. B. Cullen & Son $33,215.00


passed unanimously to accept the bid of Joe Bennett Construction Company

in the amount of $32,928.60.



unanimously to adopt the following JOINT RESOLUTION OF OXFORD HOUSING AUTHORITY

AND CITY OF OXFORD:

JOINT RESOLUTION OF

OXFORD HOUSING AUTHORITY AND CITY OF OXFORD

WHEREAS, the Mayor and Board of Aldermen adopted a Resolution accepting

a settlement agreement with the Oxford Housing Authority for the take-over

of the remaining property located in the Urban Renewal Area; and

WHEREAS, said Agreement contained a provision which would require the

the escrow of certain funds; and

WHEREAS, said Agreement to escrow certain funds was in error; and

WHEREAS, it was not the intention of Oxford Housing Authority or the

City of Oxford to agree or contract for the City of Oxford to escrow any

funds whatsoever.

BE IT, THEREFORE, RESOLVED that said Contract and Resolution be amended

to show that the City of Oxford and the Oxford Housing Authority did not

agree or intend for the City of Oxford to be required to escrow any funds

whatsoever.

WITNESS OUR SIGNATURES this the 6th day of December, 1977.

CITY OF OXFORD: OXFORD HOUSING AUTHORITY:

JOHN O. LESLIE, MAYOR ELIZABETH S. BRENKERT, CHAIRMAN

VIRGINIA H. CHRESTMAN, DANA BRAMMER, SECRETARY CITY CLERK

* * *


passed unanimously authorizing the advertisement for bids for a trash hauling

truck for the Sanitation Department. Bids to be opened January 3, 1978, at

2:00 P. M.

* *

Motion was made by Alderman Haley, seconded by Alderman Crews and passed

unanimously authorizing the payment of the invoice of Freeland and Gafford in

the amount of $2,682.00 in Pegues vs City of Oxford Case.

* * * *

There came on for discussion the County Supervisors using the City landfill

and the fee for same. Motion was made by Alderman Haley, seconded by Alderman

Woodburn and passed unanimously to offer the use of the landfill to the County


at the rate of $4.75 per ton and that the fee be reviewed each July as we

are currently doing for The University of Mississippi.

* * *

Motion was made by Alderman Crews, seconded by Alderman Woodburn and

passed unanimously that based on the request of Aston Holley, W. M. Reed,

Dr. James Webb, Ed Morgan, J. B. Gathright, and Allen LaBlanc the alley next

to Gathright Reed Drug Company be designated Faulkner Alley.

* * * *

There came on for discussion the need for parking around the William

Faulkner Home. The aldermen requested Mayor Leslie to communicate with

University officials in an effort to get a parking area and to report response

back to the Board.

* *

Motion was made by Alderman King, seconded by Alderman Crews and

passed unanimously that the Board declare an Executive Session to discuss

condemnation proceedings and a contract with Ed Perry for condemnation

proceedings.

* * * *

EXECUTIVE SESSION


unanimously authorizing a contract with Attorney Ed Perry for condemnation

proceedings at the hourly rate of $35.00 not to exceed $1,200.00 per parcel.

* *

Motion was made by Alderman Woodburn, seconded by Alderman King, to

adopt the following resolution:

RESOLUTION AND ORDER OF CONDEMNATION

WHEREAS, the City of Oxford, Mississippi, has heretofore declared that

there exists in the City of Oxford, Lafayette County, Mississippi, "one or

more slum or blighted areas exist in such municipality and to the rehabilita-

tion, conservation, redevelopment or a combination thereof of such area or

areas is necessary in the interest of the public health, safety, morals, or

welfare of the residents of such municipality" and that the City of Oxford,

Mississippi, acting by and through its Mayor and Board of Aldermen, expressed

its intent and found it necessary to exercise the authority conferred upon

it by the laws of Mississippi of 1958, Chapter 518 Section 1, et seq., as

amended, this all set out by resolution as recorded in Minute Book 19 at

page 466-A of the records on file in the office of the City Clerk of Oxford,

Lafayette County, Mississippi; and,

WHEREAS, the Board of Aldermen of the City of Oxford, Lafayette County,


Mississippi, authorized the Mayor of the City of Oxford to prepare and file

an application for financial assistance and grants under the provisions and

conditions of the housing and community development act of 1974 as passed by

Congress of the United States and this resolution is recorded in Minute Book

28 at page 358 of the records on file in the office of the City Clerk of Oxford,


WHEREAS, the City of Oxford, Mississippi, under the housing and community

development act of 1974 is receiving funds from the U. S. Department of Housing

and Urban Development for redevelopment of the "Burney Branch Road Redevelop-

ment Area: in that the proposed "Burney Branch Redevelopment Area" is a slum,

blighted, or deteriorating area appropriate for an urban redevelopment project

and that the redevelopment of such area for residential uses is necessary for

the proper development of the community; and,

WHEREAS, that the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, have established just compensation for properties to be acquired

within the "Burney Branch Road Redevelopment Project", and having complied

with the U. S. Department of Housing and Urban Development rules, regulations

and guidelines, state law, housing act of 1974, for property acquisition all

set out by resolution of record in Minute Book 29 at pages 113-114 of the

records on file in the office of the City Clerk of Oxford, Lafayette County,

Mississippi; and,

WHEREAS, the question of the necessity for the taking for the public use

and purposes of the property hereinafter described located in the "Burney

Branch Road Redevelopment Project" came on for discussion.

IT IS THEREFORE Resolved and ordered by the Mayor and Board of Aldermen

of the City of Oxford, Mississippi, that the property of Lura Coleman, et al,

located in the "Burney Branch Road Redevelopment Project", copies of said

property ownership maps and urban renewal plans being on file in the office

of the Director of Planning of Oxford, Lafayette County, Mississippi, and

which are made a part hereof by reference, declared to be necessary for the

public use and convenience and is further declared to be necessary for the

rehabilitation, conservation and redevelopment of said urban renewal area,

the property is more particularly described as follows:

DESCRIPTION: A parcel of land in the Southeast Quarter (SE') of Section 28,

Township 8 South, Range 3 West, City of Oxford, Lafayette County, Mississippi,

and being more particularly described as follows:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project Number F 020-1 (2), run thence Due North for a distance of 99.3 feet; run thence Due East for a distance of 111.2 feet to the point of beginning of the herein described property.

From the point of beginning, run N 46°-00' W for a distance of 85.0 feet; run thence N 10°-05' E for a distance of 125.0 feet; run

C.-)Q 4.00


thence S 460-00' E for a distance of 85.0 feet; run thence S 10°- 05' W for a distance of 125.0 feet to the point of beginning of the herein described property; said property contains 0.20 acres more or less.

Date: December 1, 1977

/s/ T. W. Elliott T. W. Elliott, P. E.

Civil Engineer

It is further resolved and ordered that Edwin Perry, Attorney at Law,

Oxford, Mississippi, is hereby requested to institute any and all condemna-

tion proceedings necessary to acquire the above described property for the

purposes mentioned as the owners and other parties interested in said property

are unable to agree with the City of Oxford, Mississippi, on a fair price

to be paid therefor.

MOVED, SECONDED AND ORDERED this the 6th day of December, 1977, by the

following vote:

Aldermen voting AYE: Haley Crews King Woodburn

Alderman voting NO: None

--)

Virgini H. Chrestman, City Clerk

(SEAL)

*

Motion was made and seconded to recess to meet at 7:30 P. M. on Thursday,

December 8, 1977, to interview applicants for Assistant Director of Community

Development and matter continued from the Tax Hearing.

P. M LA VIR=7CHRESTMAN, CITY CLERK 41110/12/LAA■Ii

J YOR PRO TEr


RECESS MEETING 7:30 P. M. DECEMBER 8, 1977

Pursuant to that order of December 6, 1977, the Mayor and Board of Aldermen

met on this the 8th day of December, 1977, at 7:30 P. M. in the Mayor and

Board's Chamber when and where the following were present:






*




*

Prior to convening in the Board Room the Mayor and Board of Aldermen

met in the Mayor's office and interviewed Walter Rogers, Robert Louis Hender-

son, and Sam Givhan for the position of Assistant Director of Community

Development.

*

Becky Woodrick, Jim Truax, and Scott Smith representing the concerned

students against nuclear power (contemporary affairs class, Oxford High

School) came before the Mayor and Board of Aldermen urging the Mayor and

Board not to pass a Resolution supporting the nuclear power facility at Iuka.

* *

There came on for discussion the tax objections taken under advisement

at the Tax Hearing on November 21st. After much discussion motion was made

by Alderman Crews, seconded by Alderman Woodburn and passed unanimously by

the aldermen present that a comprehensive reassessment program be under-

taken after a study has been made to determine the best possible way to do

the reassessment. Ken Welch, City Assessor, was instructed to get informa-

tion for the Board to study to do an "in house" reassessment on a two year

basis with guidelines on how to implement the program.

The Board instructed the Mayor to write Mrs. Martha Lyles of Ridgewood

Estate Subdivision thanking her and the other residents of the subdivision and

the others objecting at the Tax Hearing for advising the Board of a very serious

problem, and that the Board has voted to undertake the reassessment and

that no changes are being made in the prepared tax roll.

,JOHN 0. LE IE, MAYO



passed unanimously by the aldermen present authorizing the Mayor to write

Becky Woodrick of the contemporary affairs class thanking them for coming

to express their opinion on the nuclear power facility.

* *


passed unanimously by the aldermen present to adopt the following:

A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY

OF OXFORD, MISSISSIPPI IN SUPPORT OF THE TENNESSEE VALLEY AUTHORITY'S

PROPOSED YELLOW CREEK NUCLEAR POWER PLANT

WHEREAS, the City of Oxford, Mississippi, is completely dependent on

the TENNESSEE VALLEY AUTHORITY for it's electric power; and

WHEREAS, the City of Oxford, Mississippi, is located in an area of

constant and substantial growth with a continuing increase in the demand

for electric power; and

WHEREAS, such increase in demand is clearly demonstrated by the

increase in power being produced and sold by the TENNESSEE VALLEY AUTHORITY;

and

WHEREAS, if the TENNESSEE VALLEY AUTHORITY is to continue to meet the

electric energy needs of this area, it is absolutely necessary for the

TENNESSEE VALLEY AUTHORITY to continue to expand and develop new electric

generating facilities; and


Mississippi, at its regular monthly meeting on December 6, 1977,

unanimously passed the following resolution:

BE IT RESOLVED: the Mayor and Board of Aldermen of

the City of Oxford, Mississippi, does hereby endorse and

urge that the construction of the nuclear power plant by

the TENNESSEE VALLEY AUTHORITY on Yellow Creek in Tishomingo

County, Mississippi, proceed according to schedule with

reasonable regard to the completion of the project and

the welfare of the ecology in the area.

0.es:4:707 VIRGI A H. CHRESTMAN, CITY CLERK

(SEAL)

* * *



passed unanimously by the aldermen present to employ Walter Rogers as

Assistant Director of Community Development effective December 12, 1977.


passed unanimously by the aldermen present that the salary for the Assistant

Director of Community Development by $14,000.00 per year.

* *

Mayor Leslie advised the Board that Mr. William Lovelady's term on the

school board expires March 1, 1978, and he would like for the Board to

be thinking about the appointment so that it may be made in 30 days.


that this Board do now adjourn Sine4Die.

VIRGINLA H. CHRESTMAN, CITY CLERK JOHN - 0: LESLIE, MAYOR




COUNTY OF LAFAYETTE

CITY OF OXFORD

*

* *

REGULAR MEETING


Mississippi, met in regular session at the City Hall at 7:00. P. M., Tuesday,









* * * *








Jack Tidwell - Supt. of Sanitation Department


Tom Landrum - Supt. of Electric Department

Walter Rogers - Assistant Director of Community Development


* * *

* *

*

7:00 P. M. JANUARY 3, 1978

* * * *


transacted:

Mayor Leslie announced that the first meeting of the Citizens Advisory

Committee will be held January 5, 1978, at 7:00 P. M. here in the courtroom.


Mayor Leslie reported that the Oxford-Lafayette County Hospital took

over operation of the ambulance service as of January 1, 1978. He further

stated that the city and county negotiated with Miss Corp Services for the

purchase of two ambulances and base station at a cost of $32,500, whereupon

motion was made by Alderman King, seconded by Alderman McLaurin, and passed

unanimously authorizing the payment of the city's share in the amount of

$16,250.00.

*

Motion was made by Alderman McLaurin, seconded by Alderman Woodburn, and

passed unanimously to approve the minutes and accounts as presented.

*

Pursuant to the advertisement for bids for City Depository, the Clerk

reported that 3 bids were received as follows:

Bank of Oxford December 19, 1977

HONORABLE MAYOR & BOARD OF ALDERMEN City of Oxford, Mississippi

Gentlemen:

We would like to qualify to act as a city depository for the City of Oxford, Mississippi, for the year 1978 and we will conform with the requirements in Chapter four, entitled "Depository" of the Code of 1942, of the State of Mississippi, and amendments thereto. We will place on deposit with the City Clerk as security for your deposits eligible bonds and securities in the amount of ten per centum greater than the maximum sum on deposit in this bank at any one time, exclusive of that part of such deposit or deposits that is insured by the Federal Deposit Insurance Corporation.

We appreciate very much the nice balance that you have maintained with us during the past year and we would like to be considered this year to handle our fair share of the City of Oxford funds, including schools.

Your consideration will be very much appreciated.

Respectfully yours,

/s/ Frank E. Cooper

Frank E. Cooper President

FEC/jp

Oxford Bank & Trust Company P. O. Box 708

Oxford, Mississippi

December 28, 1977

HONORABLE MAYOR AND BOARD OF ALDERMEN CITY OF OXFORD, MISSISSIPPI

GENTLEMEN:

We respectfully submit this bid qualifying to act as a city depository for the City of Oxford, Mississippi for the year of 1978. We will conform with the requirements of Mississippi Code Annotated 27 -105- 303 (1972) and Chapter 422, Laws of the State of Mississippi and amendments thereto. We will place on deposit with the City Clerk as security for your deposits


eligible bond and securities in an amount of ten per centum greater than the maximum sum on deposit or deposits that is insured by the Federal Deposit Insurance Corporation.

We appreciate this opportunity to be of service to our city government and would like to be considered this year to handle our fair share of City funds, including schools.

Your consideration will be greatly appreciated.

Sincerely,

/s/ Bernie L. Smith

Bernie L. Smith, III President

BLS:dd

First National Bank Box 847

Oxford, Mississippi

January 2, 1978

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF OXFORD OXFORD, MISSISSIPPI

Gentlemen:

We hereby submit the following bid to qualify as City Depository of the year 1978:

To hold and disburse all of the funds of the City of Oxford, Oxford, Mississippi, according to the laws of the State of Mississippi. All funds are to be collateraled according to law.

Yours truly,

/s/ G. L. Hickman

G. L. Hickman President

Motion was made by Alderman King, seconded by Alderman Crews, and

passed unanimously to accept the bid of all three banks.

*

There came on for discussion an amendment to the Code of Ordinances

of the City of Oxford, Chapter 31 - Utilities - The purpose of the amend-

ment is to provide a policy whereby the City of Oxford may provide water

and/or sewer service to developers of subdivisions outside of the city

limits.


passed unanimously to accept the First Reading and that the amendment be

prepared in final form to be considered at the January 17, 1977 Meeting.

* *

Tom Landrum, Superintendent of the Electric Department reported the

status of improvements on West Jackson Avenue. The Electric Department has

had requests for street lighting on West Jackson Avenue from the driveway

of the Lutheran Church up to Mr. New's property. In studying the request


the Electric Department found that the Long Range System Study calls for a

feeder circuit. University owns property in this vicinity and asked that we

not do any construction on their property. They requested that wooden poles

not be used for the street lights but steel standard poles. In view of the

fact that steel poles are more expensive, Mr. Landrum asked that the liasion

committee consider this and bring back a recommendation.

* *

Terry McDonald, Fire Chief presented to the Board three quotes that he

had obtained for the purchase of breathing apparatus complete with case,

extra bottles, and running board bracket for the extra bottles as follows:

MSA 401 Air Mask Complete

Beaver Rubber Company

Southern Fire Equipment Co.

Jack Cocke & Co., Inc.

or the equivalent $ 445.00 $ 488.00 $ 459.00

Extra Bottle and Bracket 138.00 156.90 152.12

Total Each (Mask, Bottle, Bracket) 583.00 644.90 611.15

Total for Six (6) Complete 3,498.00 3,869.00 3,666.90

Mr. McDonald recommended that the quote of Southern Fire Equipment

Company be accepted even though it is the higher for the reason of easier

maintenance as they are authorized to do the maintenance in Jackson and

have stock parts for the masks in the event of malfunction, and the repair

time would be less than with the other companies.

Motion was made by Alderman Crews that the bid of Southern Fire Equip-

ment as recommended by Mr. McDonald be accepted. This was seconded by Alder-

man King and passed unanimously.

* *

Terry McDonald, Fire Chief reported to the Board that John Price who was

employed to begin work on December 19th did not accept the job and he

recommended that Jessie Campbell be employed. Motion was made by Alderman

Crews, seconded by Alderman Haley, and passed unanimously authorizing the

employment of Jessie Campbell.


* *

There came on for discussion the request of Mrs. R. S. Clark that the

street assessment on Access Road for the remaining five years be divided

with Earl Chrestman as she sold him some property. John Smith, City

Engineer, was asked to check this request as Mr. Chrestman has an FHA loan

on the property and report back to the Board on the 17th of January.

* * *



and passed unanimously to adopt the following resolution:




more slum or blighted areas exist in such municipality and to the rehabilita-

tion, conservation, redevelopment or a combination thereof of such area or

areas is necessary in the interest of the public health, safety, morals, or

welfare of the residents of such municipality" and that the City of Oxford,










conditions of the Housing and Community Development Act of 1974 as passed by


28 at page 358 of the records on file in the office of the City Clerk of

Oxford, Lafayette County, Mississippi; and,

WHEREAS, the City of Oxford, Mississippi, under the Housing Community

Development Act of 1974 is receiving funds from the U. S. Department of Housing


ment Area; in that the proposed "Burney Branch Redevelopment Area is a slum,

blighted, or deteriorating area appropriate for an urban redevelopment project;







and guidelines, state law, and the Housing Act of 1974, for property acquisi

tion all set out by resolution of record in Minute Book 29 at pages 113-114

of the records on file in the office of the City Clerk of Oxford, Lafayette

County, Mississippi.

IT IS THEREFORE resolved and ordered by the Mayor and Board of Aldermen

of the City of Oxford, Mississippi, that the property of Eligha Williams, Jr.,

)


Est. comprising an undivided 1/8 interest in the below described property, said

heirs to be ascertained, located in the "Burney Branch Road Redevelopment

Project", copies of said property ownership maps and urban renewal plans being

on file in the office of the Director of Planning of Oxford, Lafayette County,

Mississippi, and which are made a part hereof by reference, is declared to

be necessary for the public use and convenience and is further declared to be

necessary for the rehabilitation, conservation, and redevelopment of said

urban renewal area, the property is more particularly described as follows:

DESCRIPTION: A parcel of land in the Southeast Quarter (SE1/4) of Section

28, Township 8 South, Range 3 West, City of Oxford, Lafayette County, Miss-

issippi, and being more particularly described as follows:

Commencing at a concrete right-of-ww7 monument, located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project No. F 020-1(2), run thence Due North for a distance of 41.93 feet; run thence Due East for a distance of 600.33 feet to the point of beginning of the herein described property. From the point of beginning, run S 83 °-49'E for distance of 65.2 feet; run thence N 2 °-53' E for a distance of 193.0 feet; run thence N 74 0-58' W for a distance of 12.5 feet; run thence S 2 °-53' W for a distance of 139.9 feet; run thence S 7 °-48' W for a distance of 54.9 feet to the point of beginning of the herein described property; said property contains 0.270 acres, more or less.


Oxford, Mississippi, is hereby requested to institute any and all condemnation

proceedings necessary to acquire the above described property for the

purposes mentioned as the owners and other parties interested in said property

are unable to agree with the City of Oxford, Mississippi, on a fair price

to be paid therefor.

MOVED, SECONDED AND ORDERED this the 3rd day of January, 1978, by the

following vote:

Aldermen voting AYE: Alderman McLaurin Alderman Woodburn Alderman Haley Alderman Crews Alderman King

Aldermen voting NO: None

SL( MAYO VIRGINIA H. CHRESTMAN, CITY CLERK

JOhN

(SEAL)


passed unanimously to adopt the following Resolution:


A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, LAFAYETTE COUNTY, MISSISSIPPI ADOPTING AND APPROVING A REVISED PLAN FOR CITIZEN INVOLVEMENT PERTAINING TO THE PREPARATION OF AN APPLICATION FOR FINANCIAL ASSISTANCE UNDER PROVISIONS OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 AS AMENDED.

WHEREAS, the Congress of the United States has passed legistation

known as the Housing and Community Development Act of 1974, as amended,

whereby financial assistance may be made available to various cities, towns,

and counties; and,

WHEREAS, the programs established by the Housing and Community

Development Act of 1974, as amended would be beneficial and in the interest

of the public welfare of the City of Oxford, and it is the desire of the

Mayor and Board of Aldermen of the City of Oxford that all interested

citizens, citizen groups, and other organizations have the opportunity

to participate in the development of an application for such financial

assistance and in the development of any revisions, changes, or amend-

ments pertaining thereto:


OF THE CITY OF OXFORD, LAFAYETTE COUNTY, MISSISSIPPI, that the Mayor and

Board of Aldermen hereby adopt and make public the following revised

plan and program for citizen involvement pertaining to the Housing and

Community Development Act of 1974, as amended:

A. All citizens, citizen groups, or other interested parties are

invited and requested to submit any and all suggestions,

proposals, and recommendations which they consider appropriate

for inclusion in such application(s).

B. A 25 member Citizen's Advisory Committee representing the

interests of minority groups and low and moderate income

persons has been appointed by the Mayor and Board of Aldermen.

Fifteen members of this committee were recommended by civic

organizations known to represent the interests of minority

and lower income persons. These organizations are as follows:

North Mississippi Rural Legal Services, Lafayette County Men's

Civic Club, NAACP, Young Men Progressive Club, and Oxford

Development Association. Ten members of the Citizen's Advisory

Committee were appointed by the Board of Aldermen, and the

committee was officially appointed on December 6, 1977, with

an organizational meeting scheduled for January 5, 1978. At

that time, a chairperson and vice-chairperson will be selected

by the membership of the committee.

C. The Mayor and Board of Aldermen will, from time to time as



appropriate and necessary, meet with the Citizen's Advisory Committee

and other persons to discuss and review proposals for inclusion

in the Community Development Block Grant Program (CDBG) and any

other matters related thereto.

D. The Citizen's Advisory Committee is hereby authorized and directed

to obtain the views, recommendations, and suggestions of such

persons as may be affected and have an interest in the CDBG and

execution of project activities.

E. The Assistant Director of Community Development shall coordinate

with the Advisory Committee and any other organized groups or in-

dividuals in matters pertaining to the needs of minority and low

and moderate income persons. The Assistant Director of Community

Development will advise, assist, and explain the program in

various states relative to applications for funds and progress

of projects.

F. The Mayor and Board of Aldermen shall, prior to submission of any

application for CDBG funds, hold two public hearings regarding.

the application. These public hearings shall be advertised by

newspaper notice and other such media as necessary to inform all

interested and affected citizens of the time, date, purpose and

location of the hearing.

G. The Mayor and Board of Aldermen shall, from time to time, advertise

and hold additional public hearings for the consideration of

Community Development Program amendments, including the realloca-

tion of funds, Annual Performance Reports, and designation of

new activities or locations.

H. Any person adversely affected in any way by program activities or

amendments thereto will have an opportunity to be heard by the

Mayor and Board of Aldermen and the Director of Planning and

Development in order that any objections or hardships which may

be created by program activities be resolved prior to initiation

of such activities. Any grievance, objection, or hardship aris-

ing from project execution may be submitted to the Director of

Planning and Development for determination. Appeals from the

decision of the Director may be made to the Mayor and Board of

Aldermen.

I. This plan for citizen participation supercedes all other plans

which may currently be in effect.

PASSES AND APPROVED THE 3rd DAY OF JANUARY, 1978.

MINUTE BOOK No_ 29, CITY OF OXFORD DEMENT. MERIDIAN 47-8314

(SEAL)

Alvin Chambliss, Attorney for North Mississippi Rural Legal Services

was present and joined in the discussion.

Brig. General G. F. Gover did not accept the appointment to the

Citizen's Advisory Committee. Alderman Haley has appointed Mr. W. C.

Hill to serve on the committee.

* *

*


passed unanimously that Walter Rogers be designated equal opportunity

officer for the City of Oxford. Mr. Chambliss of North Mississippi Rural

Legal Services objected to this appointment.

*

Mayor Leslie stated that he had been advised by the Governor's

office that funds are available through the Governor's Highway Safety

Program to update all traffic signs in the City. Materials to be purchased

for the new signs are to be reimbursed 100% but the city will have to

furnish labor to install the materials. In order to get the money it is

necessary to have an Engineering Study with 70% being paid from the

Governor's Highway Safety Program and the city paying 30% of the cost of

the Study. We have a proposal from Smith and Sanders, Inc. for the

study in the amount of $10,000.00.

After discussion, motion was made by Alderman Crews, seconded by

Alderman King and passed unanimously authorizing the expenditure of

$3,000.00 for the Engineering Survey.

*

Mayor Leslie stated that at the last Board Meeting the Board had

voted to make no changes in the tax rolls for this year and also voted to

undertake a reappraisal either "in house" or with an outside firm and

the method to be used would be decided at a later time. Mayor Leslie has

contacted the R & D Center and they have advised that there are two

outstanding firms in the state of Mississippi who are currently doing

reappraisals - one of which is Southern appraisals of Brookhaven - if

the bill passes the legislature for reappraisal it will be difficult to

get competent firms to reassess. Mr. Criss of Southern appraisals came

to Oxford last Thursday along with one of his other partners and looked

at our maps and property descriptions and talked about the Ridgewood

property. Mr. Criss was suppose to be here tonight to make a proposal for

a complete reappraisal and a proposal for an annual update. Unfortunately,

Mr. Criss had the flu and had to cancel, and we will reschedule his

*


appearance for another date.

Mrs. Martha Lyles stated that the people from Ridgewood Manor Subdivision

are here again because of the dissatisfaction from the decisions that the

Board made at the meeting for which we had been assured there was no need

for our representation. We asked at the November 21st Meeting that we be given

temporary relief in our high taxes and we presented to you at that time

written proof by comparison that our street does carry higher taxes than

other homes in the City. We asked temporary relief until such time as this

reassessment could be done and we were assured and felt that we would get

some relief, and then you voted not to make any changes.

Frank Martin and Sidenry Tate also expressed dissatisfaction in the

decision made by the Board and requested temporary relief.

Alderman Crews commended the group from Ridgewood for coming and

presenting their case very vigorously - you have raised some good points.

Tax assessment is a problem all over the country and we are addressing

ourselves to the problem in authorizing a reassessment for the entire city.

After much discussion, motion was made by Alderman Haley, seconded by

Alderman King and passed unanimously that the parcel cards on all persons

who objected be checked and if there is an error present it to the Board

at the meeting of January 17th for correction.

*


passed unanimously adopting the following Resolution:

RESOLUTION AUTHORIZING FILING OF APPLICATION WITH THE ECONOMIC DEVELOPMENT ADMINISTRATION, U. S. DEPARTMENT OF COMMERCE, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE TERMS

OF PUBLIC LAW 89-136, AS AMENDED

WHEREAS, under the terms of Public Law 89-136, as amended, the United States of America has authorized the making of grants to public bodies and private nonprofit organizations or associations to aid in financing the construction of specific projects:

Now Therefore, Be It Resolved By the Board of Aldermen of the City of

Oxford, Mississippi:

1. That John 0. Leslie, Mayor of the City of Oxford, Mississippi, is

hereby authorized to execute and file an application on behalf of

the City of Oxford, Mississippi, with the Economic Development Admin-

istration, U. S. Department of Commerce, for a grant to aid in financing

the construction of the City of Oxford Industrial Park.

2. That the above named authorized representative is hereby authorized

and directed to furnish such information as the Economic Development

Administration, U. S. Department of Commerce, may reasonably request in

connection with the application which is herein authorized to be filed,

and further is authorized to accept any offer of grant which may be


tendered by the Economic Development Administration, U. S. Depart-

ment of Commerce.

ADOPTED THIS THE 3RD DAY OF JANUARY, 1978.

) )%1 • 4.---1./1

VIRGINIACF. CHRESTMAN, CITY CLERK

(SEAL)

* *

Alvin Chambliss, Attorney for North Mississippi Rural Legal Services

requested that two things be assured in the EDA application: (1.) The A-95

Civil Rights Review and (2) before application is sent that some provision

will be spelled out for the 20% set aside. "We would hate to oppose this

application and we think it would be detrimental to oppose it as we need

jobs but at the same time the clients I represent are not willing to

fatten frogs for snakes."

* *


and passed unanimously to adopt the following:

BEFORE THE HONORABLE MISSISSIPPI AGRICULTURAL & INDUSTRIAL BOARD

APPLICATION AND RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, REQUESTING THE MISSISSIPPI AGRICULTURAL & INDUSTRIAL BOARD TO ISSUE THE CITY OF OXFORD, MISSISSIPPI, A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY, UNDER THE INDUSTRIAL PARK ACT OF 1960, BEING CHAPTER 386 OF THE 1960 LAWS OF MISSISSIPPI, AS AMENDED, AND ALL LAWS SUPPLEMENTAL THERETO.


Mississippi, are vitally interested and concerned with the industrial

development, general welfare and economic growth of the City of Oxford

and its environs, recognizing that, unless there is substantial indust-

rial development therein, the area cannot and will not sustain economic

growth and prosperity; and,

WHEREAS, the City of Oxford has decided to establish an industrial

park in order to attract industry and provide employment for the citizens

of the City of Oxford and its environs; and,

WHEREAS, the City of Oxford owns a tract of property comprising 92.3

acres, more or less, said property being situated in Oxford, Lafayette

County, Mississippi, and more particularly described as:

Beginning at the Northeast Corner of Section 4, Township 9 South, Range 3 West, Lafayette County, Mississippi, said corner known as the Northeast Corner of County Farm Property and being in the South line of the Gayle Wilson Property; thence southerly, along an existing fence known as the west line of the R. P. Furr Property, a distance of 1382 feet, more Cr less to a point; thence south 89 degrees 10 minutes West a distance of 1430 feet, more


or less to a point in the centerline of Burney Creek; thence northerly, along the centerline of said Burney Creek, a distance of 1395 feet, more or less to a point; said point being 26.8 feet more or less, north of the north line of said Section 4; thence easterly along an existing fence known as the south line of the Gayle Wilson Property, a distance of 1472.4 feet more or less, to the point of beginning, containing 45 acres, more or less.

A tract of land in the Northeast Quarter (NE1/4) of Section 4, Township 9 South, Range 3 West, Lafayette County, Mississippi, and being more particularly described as follows:

Commencing at the northwest corner of Section 3, T-9-S, R-3-W, said corner being marked by a 16 inch oak tree, run thence due West for a distance of 1,538.9 feet; run thence due South for a distance of 18.6 feet to the point of beginning of the herein described property, said point of beginning being on the east right-of-way line of Mississippi Highway Number 7 and being located 100.0 feet perpendicular to centerline Station Number 1402+05. From the point of beginning, run S 15 °28' W along the east right-of-way line of said highway for a distance of 105.0 feet; run thence N 74°32' W along said right-of-way line for a distance of 20.0 feet; run thence S 15°28' W along said right-of-way line for a distance of 853.5 feet; run thence S 74 °32' E for a distance of 438.3 feet to a point in the centerline of Burney Branch Creek; run thence N 15 °55' E along said creek line for a distance of 47.5 feet; run thence N 10°39' E along said creek line For a distance of 214.0 feet; run thence N 3 °15' W along said creek line for a distance of 154.1 feet; run thence N 9 °50' W along said creek line for a distance of 332.9 feet; run thence N 12 0

02' W along siad creek line for a distance of 311.1 feet; run thence S 84°29' W for a distance of 70.0 feet to the point of beginning of the herein described property; said property con-tains 6.90 acres, more or less.

A tract of land in the Northwest Quarter (NWT) of Section 3, Township 9 South, Range 3 West, Lafayette County, Mississippi, and being more particularly described as follows:

Commencing at the accepted Northwest corner of Section 3, Township 9 South, Range 3 West, said corner being marked by a 16" post oak tree, run thence S 2°51'W., for a distance of 1,371.7 feet to a concrete monument; run thence N 89 °57' E., for a distance of 1,320.0 feet to a point; run thence N 0 °04' E., for a distance of 1,331.1 feet to a point on an old fence line; run thence N 67°14'W., along said fence line for a distance of 124.4 feet; run thence S 88°30'W., along said fence line for a distance of 271.8 feet; run thence S 88 °04'W., along said fence line for a distance of 157.9 feet; run thence S 89 °04'W., along said fence line for a distance of 165.3 feet; run thence N 89 °44'W., along said fence line for a distance of 428.1 feet; run thence N 88 37'W., along said fence line for a distance of 115.8 feet to the point of beginning of the herein described property; said property contains 40.41 acres, more or less.

MINUTE BOOK No. 29 CITY OF OXFORD

WHEREAS, the above described property is a suitable site and is most

ideally situated for the establishment of an industrial park, because of the

convenience of adjacent highway facilities, running east, west, north, and

south, and its proximity to a railroad, its economic access to gas pipe lines,

electric power, and the interstate system; and,

WHEREAS, the City of Oxford has caused to be made a complete engineer-

ing study by the firm of T. W. Elliott and Associates, Engineers of Oxford,

Mississippi, to determine the feasibility of establishing a standard indust-

rial park upon the property, said study being composed of maps of the pro-

posed park, details of the proposed development, and itemized estimates of

all costs in acquiring and developing the standard industrial park, and

siad firm of T. W. Elliott and Associates is a reputable engineering firm,


licensed to do business in the State of Mississippi, and qualified to

make a survey and study of the costs and feasibility of the proposed

industrial park; and such study, survey and estimates are hereto

annexed and made a part of this application; and,


Mississippi, all have made application to the Economic Development Admini-

stration of the United States Department of Commerce for a grant of funds

under applicable Federal laws with which to develop said industrial park,

and the applicant has been assured that the application will be approved

by the Economic Development Administration in an offer of a substantial

grant to be made to the City of Oxford by said Economic Development

Administration for the development of said standard industrial park, it

will be necessary for the City to contribute approzimately $225,000 to

such project, as its part of the cost thereof, subject to the approval

of the Mississippi Agricultural and Industrial Board and contingent upon

the issuance of bonds by each for such purpose, and, therefore, it will be

necessary for the City of Oxford, Mississippi, to issue its full faith and

credit bonds in the sum of $225,000; and,

WHEREAS, the applicant proposes to operate a standard industrial park

following its establishment and construction in a manner so that the revenue

derived from the park will be adequate to pay said bonds and interest

thereon and all other expenses connected with the operation of the park; and,

WHEREAS, the applicant has found from the report and feasibility

study made by said engineers that the costs of acquiring and developing

said property as a standard industrial park is feasible, and the costs will

be within the financial resources of the City of Oxford, and said land

should be developed to the extent shown in the survey and report of the

engineers; and,

WHEREAS, the applicant finds there are sufficient natural resources

readily and economically available to attract industrial plants to sites

in the proposed industrial park; that there is an available labor supply to

furnish workers for the plants that may be induced to be located in the

park; that there are adequate property values and suitable financial con-

ditions so that the total bonded indebtedness of the City of Oxford shall

not exceed ten per cent (10%) of the total assessed valuation of the

property in the City of Oxford; and, that said engineers' study reveals that

a suitable site for an industrial park does, in fact, exist upon the land

as described above, and that said land can be properly developed at a cost

that will make sites in the proposed park attractive to prospective new

industries.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Aldermen of

the City of Oxford, Mississippi, that the Mississippi Agricultural and Indust-

rial Board be, and it is hereby requested to issue unto the City of Oxford,

Mississippi, its Certificate of Public Convenience and Necessity, authorizing

the City of Oxford, Mississippi, acting by and through its Mayor and Board

of Aldermen, to issue its full faith and credit bonds in an amount not to

exceed $225,000, so as to provide funds for said City of Oxford to develop

the above described land as a standard industrial park under the provisions

of Chapter 386 of the Laws of Mississippi of 1960, as amended, including all

expenses incidental thereto, to the extent shown in the engineers' report

and study and in strict accordance with such engineers' plans and specifi-

cations, and said bonds which may be issued under the provisions of such Certi-

ficate of Public Convenience and Necessity, shall be issued in accordance

with the provisions of Chapter 2, Title 33, Mississippi Code of 1942, as

amended.

SO RESOLVED by the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, this the 3rd day of January, 1978, by the unanimous vote of

all Aldermen present.

MAYOR AND BOARD OF ALDERMEN, CITY OF OXFORD, MISSISSIPPI

BY:

ATTEST:

VIRGIN

(SEAL)

(-'

HRESTMAN, CITY CLERK


1

*


passed unanimously authorizing the City Clerk and Treasurer to write a

letter to the Economic Development Administration advising that the city

is committing $212,000 cash now on deposit in local banks to meet the

grantees share of funds for development of an industrial park on city

owned land. This is necessary due to the time involved and that in order

to issue bonds for the city's share it is necessary to have an election.

Pursuant to the advertisement for bids for trash hauling truck, the

clerk advised the Board that one bid had been received:

F. W. Belk & Son Motor Company $9,770.99



passed unanimously to accept the bid of F. W. Belk & Son.

* * *

Walter Rogers, Assistant Director of Community Development discussed

with the Board an audit finding regarding the Jackson Avenue Urban Renewal

Project. There was a budget overrun in the amount of $6,322.70 for

security services in connection with the Flemmon House. The Oxford Housing

Authority was told at the time that it would be an audit finding but

thought that the overrun would be deducted from any excess money that the

city would get from excess grant funds in the urban renewal project. HUD

has now determined that the money cannot be deducted and that the city

must pay this money from non-federal funds. After discussion motion

was made by Alderman King, seconded by Alderman Crews and passed

unanimously authorizing the $6,322.70 to be paid from City General Fund.

* *

Upon the recommendation of Billy White, motion was made by Alderman

King, seconded by Alderman Haley and passed unanimously authorizing the

promotion of Charlie Burns to Lieutenant and Billy Bonds to Sergeant in

the Police Department effective January 1, 1978.

* * * *


passed unanimously to declare an Executive Session to discuss acquisition

of J. P. Catledge property, renovation of Junior High School with the

members of the School Board and personnel matters.

* *

EXECUTIVE SESSION

The Mayor and Board of Aldermen did convene in executive session in

the Mayor's office to discuss acquisition of J. P. Catledge property,

school finances, and personnel matters.

Ben Smith, Director of Planning and Development advised the Mayor and

Board of Aldermen that Mr. J. P. Catledge had refused the offer of

$4,050 for his property. Mr. Catledge had an appraisal made on his own

by Dewey Hawkins and Mr. Hawkins appraised the property at $6,000. Mr.

Smith recommended condemnation of the property.

After discussion motion was made by Alderman Haley, seconded by

Alderman Woodburn and passed unanimously authorizing Mr. Smith to offer

Mr. Catledge $4,550 for the property and if the offer is not accepted to

proceed with condemnation per the following Resolution:






conditions of the Housing and Community Development Act of 1974 as passed

by Congress of the United States and this resolution is recorded in Minute

Book 28 at page 358 of the records on file in the office of the City Clerk

of Oxford, Lafayette County, Mississippi; and,


Development Act of 1974 is receiving funds from the U. S. Department of

Housing and Urban Development for extension of Jefferson Avenue between

North Ninth Street and North Seventh Street and that the extension of

such street is necessary for the proper development of the community; and,


Mississippi, have established just compensation for properties to be

acquired within the proposed Jefferson Street Right-of-way, and having

complied with the U. S. Department of Housing and Urban Development rules,

regulations and guidelines, state law, and the Housing Act of 1974, for

property acquisition all set out in Minute Book 29 at page 266 of the

records in the office of the City Clerk of Oxford, Lafayette County,

Mississippi.


of the City of Oxford, Mississippi, that the property of J. P. Catledge as

shown on the proposed Jefferson Street Right-of-way map, copies of said

property ownership maps being on file in the office of the Director of

Planning of Oxford, Lafayette County, Mississippi, and is made a part

hereof by reference, is declared to be necessary for the public use and

convenience.

The property is more particularly described as follows:

DESCRIPTION: A parcel of land in the Southwest Quarter (SW1/4) of Section 21,

Township 8 South, Range 3 West, City of Oxford, Lafayette County, Mississippi,


Commencing at an iron pin marking the intersection of the west right-of-way line of North Ninth Street and the south right-of-way line of Jackson Avenue; run thence in a Northerly direction along the west right-of-way line of North Ninth Street for a distance of 678.1 feet to the point of beginning of the herein described property.

From the point of beginning, run N 12 °-18' E along the west right-of-way line of North Ninth Street for a distance of 50.0 feet; run thence N 78°-11' W for a distance of 245.5 feet to a point in a ditch; run thence S 11°-49' W along said ditch for a distance of 50.0 feet; run thence S 78°-11' E, leaving said ditch, for a distance of 245.1 feet to the point of beginning of the herein described property; said property contains 0.28 acres more or less.




purposes mentioned as the owners and other parties interested in said

MINUTE BOOK No 29, CITY OF OXFORD DEMENT, MERIDIAN 47.8314

property are unable to agree with the City of Oxford, Mississippi, on a fair

price to be paid therefor.

MOVED, SECONDED AND ORDERED this the 3rd day of January, 1978, by the

following vote:

ALDERMEN VOTING AYE: King, Haley, Crews, McLaurin, Woodburn

ALDERMEN VOTING NO: None


(SEAL)

* *

Mr. Gene Meadows, Superintendent of Oxford Separate School District,

Mr. Bill Lovelady and Mrs. Rebecca Moreton, members of the School Board,

met with the Mayor and Board of Aldermen to discuss the progress of the

renovation of the Oxford Junior High School and the funds that have been

disbursed to date.

The proceeds of the $2,000,000 Bond Sale were invested by the City

Clerk with a projected schedule of expentitures over the past months and

have earned interest in the amount of $135,284.14. Mr. Meadows stated that

the Board of Trustees of the School had planned to utilize the interest

accrued from the investment in the construction of the project in an

effort to keep the Bond Issue as small as possible. Mayor Leslie explained

that the intent of the Mayor and Board of Aldermen was to utilize the

interest by paying on the $2,000,000 School Bond Issue.


Alderman Woodburn and passed uanimously that $90,000.00 of the earned

interest be authorized to the School Board to meet the indebtednesses

that they have authorized in construction of the Oxford Junior High School

and that the School Board present to the Mayor and Board a complete

audited report of all expenditures in connection with the construction

and renovation of the Oxford Junior High Schbol, and that the remaining

interest earned be used to apply to the payment of the $2,000,000 bond

indebtedness.

* *

Terry McDonald, Fire Chief, advised the Board that John Jones, Fire-

man, was arrested and charge by the Oxford Police Department for possession

of illegal drugs on December 30, 1977, and that he had suspended Mr. Jones

at the time of his arrest.

Motion was made by Alderman Crews, Seconded by Alderman Woodburn and

passed unanimously authorizing Mr. McDonald to terminate Mr. Jones because


he is in violation of city policies during probationary period in that he

had possession of illegal drugs on city property.

* *


that this Board do now recess until January 6, 1978, at 4:00 P. M.

CLUZt:::__— VIRGI A H. CHRESTMAN, CITY CLERK

\‘' JOHN 0. LESLIE, MAYOR

e

111

4-


RECESS MEETING 4:00 P. M. JANUARY 6, 1978

Pursuant to the order of January 3, 1978, the Mayor and Board of Aldermen

met on the 6th day of January, 1978 in the Mayor and Board's Chambers in






* * *



John Smith - city Engineer

* * * *


transacted:

Tommy Elliott was present and discussed with the Board the proposed

plans for the Molly Barr Road Project.


Alderman McLaurin and passed unanimously by the aldermen present authorizing

Mr. Elliott to incorporate in the plans for construction of Molly Barr Road

the extension of water and sewer lines as necessary. Water and sewer lines

if ineligible under the urban systems grant are to be funded with Community

Development Funds previously budgeted for the Industrial Park.

* *


passed uanimously by the aldermen present authorizing Mr. Elliott, that

if it is feasible and with the recommendation of John Smith, that we plan

to proceed with the four lane, curb and gutter street for Molly Barr Road

* *

Motion was made by Alderman McLaurin, seconded by Alderman Crews

and passed unanimously by the aldermen present authorizing the Mayor to

file a pre-application with Farmers Home Administration for $100,000.00

to be applied toward the construction of the proposed 250,000 gallon

water tank adjacent to the Industrial Park.

* *

There came on for discussion the serious problem of bank erosion

adjacent to the Hayden Vines, Jr., property on College Hill Road.


Alderman Crews and passed unanimously by the aldermen present authorizing

John Smith to proceed to take the necessary action to correct this very

serious problem.

H. CHRESTMAN, CITY CLERK JOHN 0. LESLIE, MAYOR VIRGIN







COUNTY OF LAFAYETTE

CITY OF OXFORD

* * *

* * *

REGULAR MEETING











* * * *














* * *

* *

*

7:00 P. M. JANUARY 17, 1978

*

*


transacted:



unanimously to approve the minutes of the January 3 and January 6, 1978 Meet-

ings as presented.

* * *


unanimously to table the appointment of a member to the School Board of Trustees

until the February 1978 Meeting.

* * * *

Mayor Leslie read a Resolution of the Lafayette County Physicians Associa-

tion as follows:

RESOLUTION OF LAFAYETTE COUNTY PHYSICIANS ASSOCIATION

PREAMBLE

The Lafayette County Physicians Association (hereafter Association) is

the duly constituted local professional association of the licensed medical

doctors of Lafayette County, Mississippi. The members of the Association

also comprise the Medical Staff of the Oxford-Lafayette County Hospital (here-

after Hospital).

The Board of Supervisors of Lafayette County, Mississippi, the Mayor

and Board of Aldermen of the City of Oxford, Mississippi, the Board of

Trustees of the Hospital, the Administrative Staff of the Hospital and the

Medical Staff of the Hospital share the common responsibility and desire

of providing the finest health care possible for the citizens of Lafayette

County and the patients of the Hospital.

Experience has shown that in order to achieve the community goal of

providing optimum medical services for patients of the Hospital, it is

essential that a close and harmonious relationship exist between the Hospital

Board of Trustees, Administration and Medical Staff.

The operation, maintenance, direction and administration of the Hospi-

tal would be improved by enlarging the number of members of the Hospital

Board of Trustees from five (5) to seven (7) members and providing that one

of the additional Trustees be a member of the Medical Staff, thereby insuring

a broader base of community involvement in the actions of the Board of Trustees

and insuring better communications between the Board of Trustees and the Med-

ical Staff.

The Medical Staff selects a President of the Staff annually on a rotating

basis. The Medical Staff member best suited to serve in one of these additional

positions of the Board of Trustees of the Hospital would be the immediat Past

President of the Medical Staff who should serve as a member of said Board of

Trustees for a one-year term and who should be succeeded annually by the


successor President of the Medical Staff.

In the interest of improving the quality of health care provided by

the Hospital and the Medical Staff, the members of the Association unani-

mously propose and respectfully request the Lafayette County Board of

Supervisors and the Mayor and Board of Aldermen of the City of Oxford to

initiate the action necessary to achieve the following changes in the

composition of the Board of Trustees of the Hospital.

1. The membership of the Board of Turstees of the Oxford-Lafayette County Hospital be increased from five (5) to seven (7) members.

2. The Board of Supervisors and the Mayor and Board of Aldermen of the City of Oxford provide that one member of said Board of Trustees be the immediate Past President of the Medical Staff and that said appointment be made annually.

RESOLUTION

It is, therefore, unanimously resolved by the Lafayette County Physi-

cians Association that the Lafayette County Board of Supervisors and the

Mayor and Board of Aldermen of the City of Oxford initiate the action

necessary to achieve the following changes in the composition of the

Board of Trustees of the Oxford-Lafayette County Hospital:

1. Increase the membership of the Board of Trustees of the Oxford-Lafayette County Hospital from five (5) to seven (7) members.

2. Provide that one of the additional positions on the Board of Trustees of the Oxford-Lafayette County Hospital be filled annually by the immediate Past President of the Medical Staff, said appointment to be made annually.

It is further resolved that a copy of the foregoing Preamble and

Resolution be delivered to each member of the Board of Supervisors of

Lafayette County, Mississippi, and to the Mayor and each aldermen of the

City of Oxford, Mississippi.

Unanimously resolved this the 13 day of January, 1978 by the Lafayette

County Physicians Association.

/s/ James A. Bruce, Jr. PRESIDENT

ATTEST:

/s/ C. M. Murry, M. D. SECRETARY

Alderman McLaurin read a proposed "Resolution Requesting the Amendment

of Section 41-13-31 of the Mississippi Code of 1972 as it affects the

Hospital owned, maintained, and operated by Oxford and Lafayette County,

Mississippi."

Alderman Haley raised the question "Should this Resolution be taken up

with the County Board of Supervisors before we vote as it is a jointly


operated hospital?"

Mayor Leslie responded that the resolution will be presented to the Board

of Supervisors for action.

Alderman Haley stated that he thought we were out of order if the County

did not know about the Resolution before the City Board voted on the resolution.

Alderman Haley further raised the question "Is there not good communica-

tion between the present hospital board and the Lafayette County physicians?"

After much discussion, the following was adopted:

A RESOLUTION REQUESTING THE AMENDMENT OF SECTION 41-13-31 OF THE MISSISSIPPI CODE OF 1972

AS IT AFFECTS THE HOSPITAL OWNED, MAINTAINED AND OPERATED BY

OXFORD AND LAFAYETTE COUNTY, MISSISSIPPI

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford have

determined that the operation, maintenance , direction and administration of

the Oxford-Lafayette County Hospital would be improved by enlarging the

Board of Trustees from five (5) members to seven (7) members thereby insuring

a broader base of community involvement in the actions of the Board of Turstees

and;

WHEREAS, such amendment would be in keeping with the statutes relating

to boards of trustees for municipal hospitals and county hospitals.

THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY

OF OXFORD, MISSISSIPPI, AS FOLLOWS:

Section 1. That the Mississippi Legislature is requested to enact in

its 1978 Session, an amendment to Section 41-13-31 of the Mississippi Code

of 1972 which would authorize the governing authorities of the City of Oxford

and Lafayette County to appoint a board of trustees to consist of either five

(5) members or seven (7) members, as the governing authorities of the respective

City and County may agree upon.

Section 2. That said amendment can be accomplished by use of substantially

the following language:

"Any hospital erected, owne ,9, maintained and operated hereunder other than

those mentioned in sections 41-13-27 and 41-13-29 shall be operated by a board

of trustees consisting of either five members or seven members, to be appointed

under such agreement as may be entered into between the governing authorities

of the respective counties and cities, towns, supervisors districts or election

districts erecting, owning, maintaining and operating the said hospital, such

agreement to be made in the form of a contract and reduced in writing and

spread upon the minutes of the respective governing authorities as aforesaid.

The board of supervisors of the county in which a supervisors district or

election district may lie shall be deemed the governing authority of such

district."


Section 3. That the Honorable Edgar Harold Overstreet, Honorable George

M. Yarbrough, Honorable Donald L. Grist, and the Honorable F. Edwin Perry be

requested to take appropriate action to provide for the purpose of this Resolu-

tion; and

Section 4. That a copy of this Resolution be spread upon the minutes of

the Board of Aldermen of the City of Oxford and that a copy be sent to each

of the above named members of the Lafayette County delegation.


Mayor and Board of Aldermen of the City of Oxford on motion of Alderman

McLaurin, seconded by Alderman Woodburn, and the roll being called, the same



Alderman Haley voted No




Approved this the 17th day of January, 1978.

/s/ John 0. Leslie John O. Leslie, Mayor

ATTEST:


* * *

Ken Welch, City Assessor, introduced the following gentlemen:

State Tax Commission Ray Wingo John Eckford James Conley

Rolland Roberts - Southern Cadastral Surveys West Point David Box - T.S.I. Grenada

Southern Appraisal Assoc., Inc. Francis Criss, Jr. Shelton Rogers Leon Perry

Each group represented discussed various aspects of assessing and how to

go about a reassessing program. Mr. Welch again recommended to the Board

that a reappraisal be done by a competent outside firm and that the aerial

photography needs to be started as soon as possible so that it may be com-

pleted before the foliage begins to blossom in the spring and further that

the project be done with the State Tax Commission Equalization Division

serving as consultants.

After discussion, motion was made by Alderman Crews, seconded by Alderman

Haley and passed unanimously to proceed to get proposals for the aerial


photography and that we continue to investigate the complete reappraisal

project.

There came on for consideration the Final Reading of "An Ordinance

Amending the Utilities Ordinance of the Code of Ordinances of the City of

Oxford, Mississippi, so as to Provide Requirements For Water and/or Sewer

Service to Subdivision Developed Outside the Corporate Limits of the City

of Oxford, Mississippi."

Dr. James W. Rayner came before the Mayor and Board of Aldermen to

determine what effect the passage of this ordinance would have on him

selling lots adjacent to his home. I own a parcel of land adjacent to the

City and when I chose the spot to build my home I inquired about water and

was told by the City at that time that I could tap onto city water at St.

Andrews Circle. I put in a large water line so that I could sell lots off

of the road I was putting back to my house. I was told by the city at that

time that as long as I metered the water on St. Andrews Circle I could put

in whatever water line I wanted to and use what water that came through the

meter as I wanted. My question is does this mean now that what I have done

already is going to come under this ordinance or can I still continue as I

was told by the city when I installed that line?

City Attorney Gafford explained that the ordinance takes effect from and

after its passage and the reason for the ordinance is to eliminate the lack

of policy or statement by the Mayor and Board of Aldermen as to what can

or can't be done outside the city and it will eliminate "he said" or "I said"

what I can do. No policy currently established except by word of mouth or

individual request situation.

In view of the fact that the Rayner arrangement has not been finalized

motion was made by Alderman Haley, seconded by Alderman McLaurin and passed

unanimously to table this matter for further study.

*

Harvey Faust, Director of Oxford Park Commission made a quarterly report.

Approximately 12,600 participants were served during the past quarter.

*


passed unanimously authorizing the advertisement for bids for supplies for the

Water Department. Bids to be opened at 2:00 P. M., February 7, 1978.

*

Jack Tidwell, Superintendent of the Sanitation Department reported to

the Board that he is in need of laborers in the Sanitation Department. Three

have retired and three others resigned. Motion was made by Alderman Haley,

seconded by Alderman King and passed unanimously authorizing the advertisement


of employment for laborers in the Sanitation Department.

* * *

Upon the request of Tom Landrum, Superintendent of the Electric Depart-

ment, motion was made by Alderman Woodburn, seconded by Alderman King and

passed unanimously authorizing the advertisement for employment of personnel

in the billing and collecting office in the Electric Department.

* *

Upon the recommendation of Tom Landrum, Superintendent of Electric

Department, motion was made by Alderman McLaurin, seconded by Alderman

Woodburn and passed unanimously authorizing the Mayor and City Clerk to

execute Amendment to Joint Use of Facilities Agreement with South Central

Bell.

Amend Section A, Article XII by deleting it in its entirety and substituting

therefor the following:

"Adjustment payments per pole due from either party as Licensee to the other party as Owner shall, subject to the provisions of Article XIII, be $7.00 per annum."

Amend Section A, Article XIII by deleting the first sentence thereof and substituting in its place the following:

"At any time after January 1, 1980, and at intervals of not less than three (3) years thereafter, the adjustment payment rates applicable under this Agreement shall be subject to joint review and revision, as provided for under Section "B" of this Article, upon the written request of either party."

* * * *

Upon the recommendation of Fire Chief McDonald, motion was made by

Alderman Crews, seconded by Alderman Haley and passed unanimously authoriz-

ing the employment of William Pettis, Jr., in the Fire Department to fill

the vacancy created by the termination of John Jones.

* *


Alderman Crews, seconded by Alderman Woodburn and passed unanimously

authorizing Jerry Johnson to attend the Training Officer Instructor School

at the State Fire Academy.

* *


passed unanimously authorizing the reimbursement of expenses in the amount

of $42.00 each to Rubin Jaco and Carey Fortune in the Fire Department for

school expense in attending a Fire School conducted in New Albany.

* *


Alderman Crews, seconded by Alderman King and passed unanimously authoriz-

ing increase in salary for Roger Gafford from $875.00 per month to $910.00

per month effective January 1, 1978, as Mr. Gafford has been serving as


Assistant Fire Chief since 1976.


unanimously to set the date of February 21, 1978, at 7:00 P. M. for a Public

Hearing on an amendment to Zoning Ordinance creating "Professional Office

Zone". This amendment has been recommended by the Planning Commission.

* * *

The Mayor and Board of Aldermen considered the following letter from the

Lafayette County Child Development Council. Mrs. Alma Stead was present to

answer any questions:

The purpose of this letter is to inform you in advance of a proposed plan that will be submitted to the Mayor and Board of Aldermen, City of Oxford and to the Board of Supervisors, Lafayette County at their January 1978 meetings, for their consideration and, it is hoped, approval.

As you are aware, the Lafayette County Child Development Council, a non-profit organization comprised of local citizens vitally interested in the welfare of young people of our community, has endeavored to establish a site in Oxford that could better serve the needs of children in trouble. Since February 1976 we have worked to renovate the former county food stamp office and turn it into a facility that will (1) serve as an alternative to the Lafayette County Jail for non-violent juvenile offenders who must be detained for brief periods while awaiting release to their parents, (2) offer a convenient location for counseling sessions for juvenile offenders, and (3) serve as a site for tutorial assistance for those offenders who may suffer from learning disabilities.

Renovation of the food stamp office is in its final stages; we should complete our work in early 1978.

The Lafayette County Child Development Council will ask in January 1978 that the governing bodies of the city and the county establish a joint city-county governmental agency which will:

(1) assume responsibility for the operation of the juvenile center;

(2) formulate and implement policies for the operation of the center, including policies for the admission and release of juveniles, selection of house parents, and finances;

(3) perform such other duties and tasks as are necessary for the successful operation of the center.

The LCCDC will request that a seven-member executive agency be created by the city and county governing bodies to perform the above functions. The agency should be comprised as follows:

One member of the Board of Supervisors;

One member of the Board of Aldermen;

Two resident-citizens of Lafayette County appointed by the Board of Supervisors;

Two resident-citizens of the City of Oxford appointed by the Mayor and Board of Aldermen;

One member of the LCCDC, selected by that body.

Persons appointed to the joint agency should serve at the pleasure of their respective appointing entities. However, in selecting the persons to be appointed to the joint agency, the entities should consider the prospective appointees' time availale to devote to the project, their interest in the needs of children in trouble, their abilities to work satisfactorily in committee-type activities.

As I stated at the beginning of this letter, the Mayor and Board of Aldermen and the Board of Supervisors will be requested at their January meetings to establish a joint agency as described herein. On behalf the LCCDC I urge you to give this matter serious consideration and to work with us for the good of the young people of our community.


Thank you for the attention you accord this letter.

Very respectfully yours,

David A. Knight Chairman, LCCDC

Motion was made by Alderman Crews, seconded by Alderman Haley and

passed unanimously to endorse the proposed council with the Mayor and Board

of Aldermen making three appointments rather than one member of the Board

of Aldermen serving.

* *

There came on for discussion tax assessment matters for persons in

Ridgewood Subdivision who objected at the Tax Hearing held on November 21,

1977, and who again came before the Board on January 3, 1978 asking for

temporary relief.

City Assessor Welch presented the Board with two sets of sheets list-

ing all persons who objected at original Tax Hearing on November 21st. The

first set of sheets listed Ridgewood Subdivision. The second set listed

other objections with comparison.

After discussion, motion was made by Alderman Crews, seconded by

Alderman Haley and passed unanimously to make the following changes on

the 1977 Tax Roll:

NAME TOTAL FROM

BLDG. TOTAL TO

LAND BLDG. DESCRIPTION LAND Womack, William E. 9510 1650 7860 8895 1650 7245 Fr Lot 1

Mustin, Robert W. Etux 8810 1650 7160 8255 1650 6605 Lot 2

Eicke, Francis J. 8215 1650 6565 7705 1605 6055 Lot 3 Ward, H. Bailey Etux 7820 1650 6170 7215 1650 5565 Lot 4

Bailey, Thomas A. 9185 1650 7535 8590 1650 6940 Lot 6

Dickens, Oren W. Etux 7760 1650 6110 7170 1650 5520 Lot 7

Martin, Henry Frank 10640 1650 8990 9870 1650 8220 Lot 8

Peters, Randall D. Etux 11450 1650 9800 10220 1650 85 70 Lot 9 Alonso, Carlos V. Etux 8280 1650 6630 7790 1650 6140 Lot 12 Estes, Wayne 9800 1650 8150 9160 1650 7510 Lot 14

Stairs, Martha M. 8100 1650 6450 7595 1650 5945 Lot 15 Jenkins, Richard L. Etux 7925 1650 6275 7365 1650 5715 Lot 16

Thomas, Hugh R. Etux 7700 1650 6050 7050 1650 5400 Lot 17

Wilson, Robert K. Etux 8960 1650 7310 8335 1650 6685 Lot 21 Butts, Katherine H. 8173 1650 6523 7710 1650 6060 Lot 25

MacDonald, H. L. Etux 8370 1650 6720 7520 1650 5870 Lot 26 Pennington, James W. Etux 8175 1650 6525 7720 1650 6070 Lot 27 Tinsley, Paul 8175 1650 6525 7665 1650 6015 Lot 28 Leboeuf, Edward J. 9060 1650 7410 8490 1650 6840 Lot 29 Philippart, Clifford Etux 10280 1650 8630 9595 1650 7945 Lot 30 Caldwell, Joseph E. 10980 1650 9330 9870 1650 8220 Lot 31 Cooke, Lowell T. 8100 1650 6450 7540 1650 5890 Lot 32 Anthony, Dalton Etux 7805 1650 6155 7220 1650 5570 Lot 33 Murphy, James C. Etux 8160 1650 6510 NO CHANGE Lot 34 Cruce, Earl A. Etux 7915 1650 6265 7310 1650 5660 Lot 35 Moseley, Charles H. 10350 1650 8700 9590 1650 7940 Lot 36 Johnson, Jimmy N. Etux 10685 1650 9035 10000 1650 8350 Lot 37 Tate, Sidney S. Etux 10320 1650 8670 9625 1650 7975 Lot 38 Langen, Joseph H. Etux 16510 1650 14860 14155 1650 12505 Lot 41 Nordal, Katherine M. 12805 1650 11155 10510 1650 8860 Lot 42 Harlan, Grady E. Etux 13455 1650 11795 11380 1650 9730 Lot 44 Edwards, Elwood L. 15735 1650 14085 13925 1650 12275 Lot 43 Edwards, Elwood L. 14115 1650 12465 12160 1650 10510 Lot 45 Edwards, Elwood L. 8010 1650 6360 7445 1650 5795 Lot 48 Lowe, Elmer Wallace 9880 1650 8230 9250 1650 7600 Lot 51 Hawkins,Terry D. Etux 7490 1320 6170 6900 1320 5580 Lot 55


FROM TO NAME TOTAL LAND BLDG. TOTAL LAND BLDG. DESCRIPTION Oxford Properties Inc. 8730 1320 7410 8160 1320 6840 Lot 66 Lyles, Roger K. Etux 9200 1320 7880 8615 1320 7295 Lot 80 Tucker, Ellis Eugene 7880 1320 6560 7245 1320 5925 Lot 100

*


unanimously authorizing City Clerk, Virginia Chrestman, to refund the above

taxpayers the difference in tax due based on the changes if they have already

paid.

* *

Mrs. Maxine McGuire came before the Mayor and Board of Aldermen requesting

that the City of Oxford commit $8,243.00 in funds to be used as match money

for a federal grant to fund "Meals on Wheels". "Meals on Wheels" has been

operating for two years with volunteers as a non-profit agency. Mr. Fuller

at the Welfare Department is assisting in completing the grant request for

$35,586. If funding is not obtained, the project will have to come to a close.

If the federal grant is approved, 45 elderly persons could be served hot

meals five time per week.

Motion was made by Alderman Crews, seconded by Alderman Haley and passed

unanimously to amend the General Fund Budget to commit the $8,243.00 requested

to match the grant provided the Mayor and Board of Aldermen are furnished with

detailed figures for the project.

* *

Sidney Johnson, President of the Chamber of Commerce came before the

Mayor and Board of Aldermen requesting (1) that the $1500.00 per year dues

to the Chamber of Commerce deleted from the city budget as of October 1st

be reinstated and (2) that a comtribution of $1,000.00 be made to Legislative

Appreciation Day planned for February 22nd in Jackson.

After discussion, motion was made by Alderman Haley, seconded by Alderman

McLaurin and passed unanimously to authorize payment of the $1,500.00 dues

to the Chamber of Commerce.

*

Motion was made by Alderman Haley, seconded by Alderman McLaurin to

authorize $1,000.00 for Legislative Appreciation Day. The vote was as

follows:

Alderman Haley voted Yea Alderman McLaurin voted Yea Alderman King voted Yea Alderman Crews voted Yea Alderman Woodburn voted No

Mayor Leslie declared the motion carried.


Ron Shapiro came before the Mayor and Board to discuss a plan for the

City to make money by establishing a recycling center for aluminum and news-

paper.

Mayor Leslie appointed Jack Tidwell, Superintendent of Sanitation

Department and Alderman John Crews to get with Mr. Shapiro and go over his

plans and proposals and report back to the Board in a few weeks.

* *

Mayor Leslie read the following letter from Whit Davidson of 3209 Jeff

Davis Extd.

Dear Mr. Leslie:

Almost seven years ago the City of Oxford Sewage Department buried a sewer line on my property. This line was put down without an easement from me. The city showed me no consideration whatsoever.

You have assessed me for a street. I will compromise with the city in this way. I will give the city an easement in exchange for the amount you have me charged with in street assessment.

I would hate to have my yard town up again if you have to move the sewer line. Thank you for your consideration.

Sincerely,

/s/ Whit Davidson

WHIT DAVIDSON

The letter was turned over to City Attorney Gafford for him to make

a report at the February Board Meeting.

Mayor Leslie read a proposed "Resolution Establishing A Policy For

The Appointment Of Members To The Various Boards And Commissioners Of

The City Of Oxford, Mississippi".

Motion was made by Alderman King, seconded by Alderman Haley to

table the Resolution. The vote was as follows:

Alderman King voted Yea Alderman Haley voted Yea Alderman McLaurin voted Yea Alderman Woodburn voted Yea Alderman Crews voted No


* *

Alderman Haley made the motion to reappoint H. A. Fuller to the Oxford-

Lafayette County Hospital Board. Alderman King seconded the motion. The

county has already voted to reappoint Mr. Fuller as he is the joint appoint-

ment. No vote was taken on this motion.

* * *



VIRG; 3,Erj CHRESTMAN, CITY CLERK




COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * * *

* * * *

*

* *

*

REGULAR MEETING 7:00 P. M. FEBRUARY 7, 1978











* * * * *










Walter Rogers - Assistant Director of Planning and Development




*


transacted:



passed unanimously to approve the minutes of the January 17th meeting and

the accounts as presented.

* *

There came on for consideration the appointment of a board member for

the Oxford Municipal Separate School District for a five year term. Mr.

William N. Lovelady's term expires March 1, 1978.

Alderman Crews nominated Ron Borne. Alderman King nominated William

N. Lovelady. Motion was made by Alderman McLaurin, seconded by Alderman

Woodburn and passed unanimously that nominations be closed.

Voting for Lovelady - Alderman King, Alderman Haley, Alderman Woodburn

Voting for Borne - Alderman Crews, Alderman McLaurin

Mayor Leslie declared that William N. Lovelady be appointed for a five

year term. Members of the School Board and terms are as follows:

A. T. Bunch (elected) - March 1, 1979

Rebecca L. Moreton - March 1, 1980

Rev. Wayne Johnson - March 1, 1981

James S. Downs (elected) - March 1, 1982

William N. Lovelady - March 1, 1983

* *

Motion was made by Alderman Haley, seconded by Alderman Woodburn,

and passed unanimously that the proposed annexation of the northwest Oxford

area be referred to the Planning Commission for study and recommendation.

* *

There came on for consideration the appointment of a member to the

Board of Trustees of the Oxford-Lafayette County Hospital Board. Mr. H. G.

Fullers's term expired January 1, 1978. This is a joint appointment and

the County Board of Supervisors voted to reappoint Mr. Fuller.

Alderman Haley nominated Mr. Fuller. There being no other nominations,

motion was made by Alderman McLaurin, seconded by Alderman Woodburn and

passed unanimously that nominations be closed and that Mr. Fuller be appointed

by acclamation. Said term to expire January 1, 1983.

* *

Pursuant to the advertisement for bids for water supplies, John Smith,

City Engineer reported that tow sealed bids were received:

Central Pipe Supply, Inc $1,650.86

General Pipe & Supply $1,458.00


and passed unanimously to accept the bid of General Pipe & Supply Co. in

the amount of $1,458.00.

* *



passed unanimously to accept the resignation of James H. Browning, Wastewater

Treatment Plant, and upon th recommendation of David Bennett that part time

employee Randy Russell be employed full time at a salary of $615.00 to fill

this vacancy effective February 9, 1978.

*


unanimously to adopt Ordinance 1978-1, "AN ORDINANCE AMENDING THE UTILITIES

ORDINANCE OF THE CODE OF ORDINANCE OF THE CITY OF OXFORD, MISSISSIPPI, SO AS

TO PROVIDE REQUIREMENTS FOR WATER AND/OR SEWER SERVICE TO SUBDIVISIONS

DEVELOPED OUTSIDE THE CORPORATE LIMITS OF THE CITY OF OXFORD, MISSISSIPPI".

Said Ordinance is recorded in Ordinance Book 3, pages 335-338.

* *

Upon recommendation of Community Development Advirsory Committee and Ben

Smith, Director of Planning and Development, motion was made by Alderman

McLaurin, seconded by Alderman Woodburn and passed unanimously to adopt the

following Resolution and Budget for Community Development:

A RESOLUTION OF THE BOARD OF ALDERMEN THE CITY OF OXFORD, LAFAYETTE COUNTY,

MISSISSIPPI, AUTHORIZING THE MAYOR OF THE CITY OF OXFORD TO PREPARE AND

FILE AND APPLICATION FOR FINANCIAL ASSISTANCE UNDER PROVISIONS OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED


as the Housing and Community Development Act of 1974, as amended, where finan-

cial assistance is made available to various cities and towns; and

WHEREAS, the City of Oxford is a duly organized and incorporated munici-

pality in the County of Lafayette and in the State of Mississippi possessing

legal authority to apply for grants and financial assistance as provided and

made available under the Housing and Community Development Act of 1974, as

amended; and

WHEREAS, the programs established by Housing and Community Development

would be beneficial and in the interest of the public welfare of the citizens

of the City of Oxford and it is the desire of the Board of Aldermen, being

the governing body of the City of Oxford, that siad financial assistance and

grants as provided in the Housing and Community Development Act of 1974, as

amended, be acquired by said City.

NOW: THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF OXFORD,

MISSISSIPPI, that Mayor John O. Leslie is hereby authorized and directed to

prepare and make application for financial assistance and grants under the

provisions and conditions of the Housing and Community Development Act of

1974, as amended.


BE IT FURTHER RESOLVED that Mayor John 0. Leslie is authorized and directed

to execute any assurances necessary and required by the Housing and Community

Development Act of 1974, as amended, and is authorized and directed, as the

authorized representative of the City of Oxford, to act in an official

capacity in connection with said application and to provide such additional

information as may be required.

PASSED AND APPROVED this the 7th day of February, 1978.


1. Construct Olympic Size Swimming Pool: Match BOR Grant $175,000.00

2. Street Reconstruction: 4,550 L. F. @ $40 Inc. Eng.

3. General Program Admin.

4. Contingencies/Unspecified

$197,000.00

$ 45,000.00

Local Options. $ 32,000.00

TOTAL $449,000.00

Ben Smith, Director of Planning and Development advised the Board that

two structures purchased with Community Development Funds are ready for

demolition and removal. Motion was made by Alderman Woodburn, seconded by

Alderman King and passed unanimously authorizing the advertisement for bids

for demolition of the Phillip and Herndon houses and further that as other

houses become available for demolition that Mr. Smith be authorized to ad-

vertise for demolition and removal as needed. Bids to be opened February

21, 1978 at 2:00 P. M.

* *

Upon recommendation of Ben Smith, motion was made by Alderman King,

seconded by Alderman Crews and passed unanimously authorizing increase in

contract fee of the auditor, Watkins, Ward, & Stafford not to exceed

$758.00 based on information from HUD that all grant funds have to be audited

at the same time rather than on a program year bases as we have done in the

past.

* *

T. W. Elliott presented plans and specifications for construction

of Jefferson Avenue. Motion was made by Alderman Woodburn, seconded by

Alderman McLaurin and passed unanimously to approve the plans and speci-

fications as presented and to authorize the advertisement for bids upon

obtaining the proper easements.

* *


Upon recommendation of City Assessor Ken Welch, motion was made by Alder-

man Haley, seconded by Alderman McLaurin and passed unanimously to correct the

1977 Tax Roll as follows as the buildings assessed were in error:

FROM TO Parcel 36-57 10005 1800 Parcel 62-42 1990 300

*

Ken Welch, City Assessor, presented the follow proposals he had received

for the aerial photography:

NAME AERIAL PHOTO ENLARGE-. MENTS

PRINTS & INDEXES TOTAL

Aero Service 7,500 7,700 1,150 16,350

Michael Baker, Jr., Inc. 2,500 5,450 1,700 9,650

Gulf Coast Aerial Mapping Co., Inc. 2,500 3,700 850 7,050

Kucera & Assoc., Inc. 2,750 (80%) 2,318 600 5,668

Lowe Engineers 4,975 4,080 905 9,960

Maptech, Inc. 2,535 6,930 500 9,965

Southern Cadastral Surveys 2,880 4,560 960 8,400

Tobin Research, Inc. 4,065 5,395 80 9,540

Vernon Graphics 4,882 3,877 1,204 9,963

Woolpert Company 2,600 3,875 6,475


Alderman Woodburn and passed unanimously to authorize Ken Welch to proceed

to contact the low bidder on the aerial photography after consulting with

State Tax Commission and if for some reason they do not meet the specifica-

tions that he be allowed to contact the next low bidder and that the Mayor

be authorized to exercise committment for the City of Oxford.

*


passed unanimously authorizing City Assessor Ken Welch to proceed to seek

proposals for ownership mapping and equalization of all property within the

Oxford Municipal Separate School District and the City of Oxford.

*

Upon recommendation of Fire Chief Terry McDonald, motion was made by

Alderman Crews, seconded by Alderman McLaurin and passed unanimously authoriz-

ing W. D. Babb, Glenn Hill, Roger Gafford and Jerry Johnson to attend a

fire school on arson in Jackson February 22-24th.

*

Upon recommendation of Jack Tidwell, Superintendent of Sanitation Depart-

ment, motion was made by Alderman Haley, seconded by Alderman Woodburn and

passed unanimously authorizing the employment of Danny Payton, Cordis Lee

Townsend, and Nathaniel Higginbottom, laborers in the Sanitation Department


at a salary of $2.55 per hour.

* * *

Upon recommendation of John Smith, City Engineer, motion was made by

Alderman Woodburn, seconded by Alderman Haley and passed unanimously to

adjust the front footage for special assessment on Jeff Davis Extended

as follows:

Mrs. Amy D. Spencer, Lot 24 from 100 feet to 95 feet

Mrs. Virginia S. Staten, Lot 25 from 100 feet to 83 feet

* *


passed unanimously authorizing a refund to Mrs. Staten as she had paid on

the 100 feet.

* *

There came on for discussion the request of Wade Crouch for a refund

for 1976 tax to allow for special exemption. Mr. Crouch was 65 years of

age, signed the Special Exemption at the County Tax Collector's Office but

did not receive the Special Exemption for 1976 as Mr. Ralph Roy failed to

give the certified affidavit to the City Tax Collector. Motion was made

by Alderman Woodburn, seconded by Alderman Haley and passed unanimously

authorizing the clerk to refund Mr. Crouch the $203.75.

* *

Billy White, Chief of Police, reported to the Board that the old copy

machine the Police Department inherited from City Hall has burned out and

he does not have funds in his budget to cover the cost of a new one but the

department is in need of a machine. Motion was made by Alderman King,

seconded by Alderman Haley and passed unanimously authorizing the purchase

of an A. B. Dick Copy Machine on State Contract Price in the amount of

$1,595.00 from Rebel Press and that the budget be amended to cover this

purchase.

* *


passed unanimously authorizing the appointment of Henry Pace to the

Lafayette County Youth Development Council.

There came on for consideration the following Resolution and upon its

adoption the Mayor was requested to present a copy of it to Coach Robbins

and the Oxford Charger Basketball team:

A RESOLUTION COMMENDING THE OXFORD HIGH SCHOOL

BASKETBALL TEAM

WHEREAS, the Oxford High School Basketball Team won the overall Little


Ten Championship last Tuesday night by defeating the North Little Ten Champions

in Corinth; and,

WHEREAS, the Oxford Chargers under the direction of Coach John Wayne

Robbins have compiled a season record of 20 wins and only 3 losses; and,

WHEREAS, this team's enthusiasm, ahtletic skill, and competitive spirit

demonstrate devotion and service to Oxford High School and the City of Oxford;

and,

WHEREAS, the performance of the Oxford Chargers has brought honor and

recognition to their school and their community deserving of official commen-

dation.

THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY

OF OXFORD, MISSISSIPPI:

1. That the Oxford High School Basketball Team be and hereby are commended

for winning the Little Ten Championship.

2. That the Oxford Chargers and Coach John Wayne. Robbins be and hereby

are extended the full support and best wishes of the City of Oxford in the

approaching tournament play leading to the state championship.


Mayor and Board of Aldermen of the City of Oxford on motion of Alderman

McLaurin, seconded by Alderman Woodburn, and the roll being called the same


Alderman Crews voted Aye

Alderman Haley voted Aye

Alderman King voted Aye

Alderman McLaurin voted Aye

Alderman Woodburn voted Aye

Approved this the 7th day of February, 1978.

ATTEST:


* * *


passed unanimously that the Kiwanis Club be permitted to hold the indoor

circus show as requested provided it is held in the Oxford High School

Auditorium.

* *

The City Clerk presented audit reports for City of Oxford Funds and



Water and Sewer Funds for fiscal year ended 9-30-77, and advised the Board

that the audit report for Oxford City School Funds for period ended June

30, 1977, is on file in her office.

* * *

Motion was made by Alderman King, seconded by Alderman McLaurin, and

passed unanimously authorizing the appointment of Michael Notestone to the

Lafayette County Youth Development Council.

* * * *


passed unanimously to include the following adjustments to the 1977 Tax

Roll: FROM TO

Parcel F-13 (Russell Stokes) 18,110 16,230

Parcel H-183 (Robert Davis) 9,430 8,720

* * * *

Motion was made, seconded and passed unanimously to correct the 1974

and 1975 Tax Sale by refunding the following to Paul L. Parker:

1974 Sale: #2809 G. A. Gafford $25.32 #1265 James Norris $14.73 3482 Rosetta Martin etal 44.40 #1332 James Pegues 32.79 3703 Loyd G. Oliphant 329.54 #5320 James Morgan 18.54 3809 Mamie Penamon 5.71 #5316 Mary Waddingtonl6.95 3854 Jetson Price 65.60 #5319 Henry Vaughn 13.53 4346 Ella Mae Walton 99.57 #4456 A. L. Woods 11.01

1975 Sale: #2088 James Norris $14.69 #2067 Sardis Land Co. 47.75 #5666 Roy C. Bailey 34.20 #5707 Roy C. Bailey 77.12 #785A Joe Willie Burt 32.29

* * *







COUNTY OF LAFAYETTE

CITY OF OXFORD

* * * * * *

* * * * * *

*

REGULAR MEETING

* * *

* *

*

7:00 P. M. FEBRUARY 21, 1978











* * * * * *


Lanny Griffith - City Attorney's Office











* * * * * *

After the meeting was called order, the following business was trans-

acted:


There being no corrections to the minutes of the February 7, 1978

Meeting, the minutes were approved as presented.

* * *


and passed unanimously to authorize the advertisement for bids for water

meters for the next twelve months. Said bids to be opened at 2:00 P. M.,

March 7, 1978.

* *


passed unanimously to authorize advertisement for laborer in the Street

Department to replace Kenny Hanks, who resigned.

* *


Alderman Crews, seconded by Alderman Woodburn and passed unanimously authoriz-

ing the advertisement for bids for mechanical tools for the Fire Department.

Said bids to be opened March 7, 1978, at 2:00 P. M.

* *


passed unanimously authorizing the employment of Hersie Lee Pegues as a

laborer in the Sanitation Department at the rate of $2.55 per hour.

* *


passed unanimously authorizing the advertisement for bids to lease the

city owned land around the Sewer Treatment Plant for farming.

* *

City Clerk, Virginia Chrestman, advised the Mayor and Board of Aldermen

that Jerry Lee, Administrator of Oxford-Lafayette County Hospital had filed

the hospital audit for the period ending September 30, 1977, and that it is

available in her office.

* *

Tom Landrum, Superintendent of Oxford Electric Department brought the

Board up-to-date on the TVA fuel situation due to the coal strike. Mr

Landrum has used the media to impress upon the public the need to curtail

the use of electricity in view of the critical situation. Motion was made

by Alderman Woodburn, seconded by Alderman King and passed unanimously

adopting the following amending the rules and regulations of the power

contract to cover electric curtailment, and further that Mr. Landrum

continue to use the media to encourage citizens to conserve energy:

SHORTAGE OF ELECTRICITY

In the event of an emergency or other condition causing a shortage in

the amount of electricity for Distributor to meet the demand on its

± '


system, Distributor may, by an allocation method deemed equitable by Distri-

butor, fix the amount of electricity to be made available for use by Customer

and/or may otherwise restrict the time during which Customer may make use of

electricity and the uses which Customer may make of electricity. If such

actions become necessary, Customer may request a variance because of unusual

circumstances including matters adversely affecting the public health, safety

and welfare. If Customer fails to comply with such allocation or restriction,

Distributor may take such remedial actions as it deems appropriate under the

circumstances including temporarily disconnecting electric service and charg-

ing additional amounts becuase of the excess use of electricity. The provisions

of the Section entitled Interruption of Service of this Schedule of Rules and

Regulations are applicable to any such allocation or restriction.

Motion was made by Alderman King, seconded by Alderman McLaurin and passed

unsnimously authorizing the payment of the city's Workmen's Compensation

Insurance in the amount of $32,027.00 and the General Liability in the amount

of $67,332.00.

* *

Pursuant to the Public Notice published January 30, 1978, tonight is the

designated date for a Public Hearing to consider an amendment to the official

zoning ordinance creating a professional office zoning classification. No

person was present in person or objected in writing; however, the ordinance

not having been prepared in final form by the attorney's office, this matter

was continued until the March 7, 1978 Meeting.

* * * *

There came on for consideration a date to hold a Public Hearing to consider

an amendment to the official zoning ordinance to permit Multi-Family Dwellings

in commercial zones. Mayor Leslie instructed Tom Newberry, Planning Coordina-

tor to advertise the Public Hearing for March 21, 1978, at 7:00 P. M.

*

Tom Newberry, Planning Coordinator reported to the Mayor and Board of

Aldermen that the Planning Commission recommended annexation of approximately

344 acres in the northwest part of Oxford consisting of Price Hill and St.

Andrews Circle.

Ben Smith, Director of Planning and Development presented a cost estimate

he and John Smith had prepared showing minimum annexation costs and estimated

annual revenues.

Dr. Henry Pace, Art Kibbe, Annette and Jerry Lee, and Donn Decoursey were

present and joined in the discussion.


AN ORDINANCE ENLARGING, EXTENDING AND DEFINING THE CORPORATE LIMITS AND BOUNDARIES

OF THE CITY OF OXFORD, LAFAYETTE COUNTY, MISSISSIPPI

WHEREAS, the City of Oxford has a need for an

expansion of its corporate limits due to increases in population

and development of areas contiguous to its present boundaries; and,

WHEREAS, the area to be annexed by this ordinance is

reasonably within the path of growth of the City of Oxford; and,

WHEREAS, the area to be annexed plays an integral

part in the proper planning and zoning of the City of Oxford;

and,

WHEREAS, the area to be annexed presently relies to

some extent on municipal services provided by the City of

Oxford and is in need of additional municipal services; and,

WHEREAS, the City of Oxford is financially able to

make improvements and furnish municipal services to the area

to be annexed within a reasonable time; and,

WHEREAS, for these and other reasons the annexation

of said lands is reasonably necessary to promote the public

health, safety, and general welfare of the City of Oxford

and the area to be annexed.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND

BOARD OF ALDERMEN OF mHE CITY OF OXFORD, MISSISSIPPI, AS

FOLLOWS:

Section 1. That public convenience and necessity

requiring the same, the corporate boundaries and limits of

the City of Oxford, Lafayette County, Mississippi, be and the

same are hereby extended and enlarged so as to embrace the

following adjacent unincorporated lands and territory in

Lafayette County, Mississippi, to-wit:


Starting at a point on the North line of Section 19, Township 8 South, Range 3 West, 800 feet West of the Northeast corner of said Section 19; run thence South along a line 800 feet West of and parallel to the East line of Section 19 a distance of 3960 feet to a point; run thence West a distance of 4480 feet to a point in the West line of said Section 19; run thence South along the West line of said Section 19 a distance of 1320 feet to the section corner common to Sections 19 and 30, Township 8 South, Range 3 West, and Sections 24 and 25, Township 8 South, Range 4 West; run thence West along the section line common to said Sections 24 and 25 a distance of 2640 feet to a point; run thence North a distance of 1980 feet to a point; run thence East a distance of 4620 feet to a point; run thence North a distance of 3300 feet to a point in the North line of Section 19, Township 8 South, Range 3 West; run thence East along the North line of said Section 19 a distance of 2500 feet to the point of beginning, less and except that portion of the Country Club property annexed on September 24, 1973 by Ordinance No. 1973-19 in City of Oxford Ordinance Book No. 3, all of which constitutes an area of 344 acres more or less to be annexed.

Section 2. That Section 1-11 of the Code of Ordinances

of the City of Oxford, Mississippi, be amended to include the

corporate limits and boundaries of the City of Oxford, Mississippi,

as enlarged, extended, and fixed by this Ordinance so as to read

as follows:

Sec. 1-11. Corporate limits.

The corporate limits or boundaries of

the city shall be as set forth as follows:

Beginning at the Section corner common to Sections 27, 28, 33, 34 in Township 8 South, Range 3 West, Lafayette County, Mississippi, as the point of beginning of this description, run thence South along the line common to Sections 33 and 34 a distance of 4,910.4 feet more or less to the Section corner common to Sections 33 and 34, Township 8 South, Range 3 West, and Sections 3 and 4, Township 9 South, Range 3 West, run thence S 88° 37' E, along an old fence line for a distance of 115.8 feet; run thence S 39° 44' E, along said fence line for a distance of 428.1 feet; run thence N 89° 04' E, along said fence line for a distance of 165.3 feet; run thence N 88° 04' E, along said fence line for a distance of 157.9 feet; run thence N 88° 30' E, along said fence line for a distance of 271.8 feet; run thence S 67° 14' E, along said fence line for a distance of 124.4 feet; run thence S 0° 04' W, for a distance of 1,331.1 feet to a point; run thence S 89° 57'


(

W, for a distance of 1,320.0 feet to a concrete monument; thence run South along the line common to said Sections 3 and 4 a distance of 3,784.9 feet to a point 165.0 feet North of the Southeast corner of said Section 4; thence West parallel to the South line at Section 4 for a distance of 1,323.3 feet to a point, thence South for a distance of 165.0 feet to a point on the South line of Section 4; thence West along the South line of Section 4 for a distance of 1,220.4 feet to the Southwest corner of the Southeast quarter of Section 4; thence N 0° 42' E, for a distance of 4,001.6 feet to the Northwest corner of the Southwest quarter of the Northeast quarter of Section 4; thence West parallel to and 1,320.0 feet South of the North line of Section 4 for a distance of 567.4 feet, more or less, to the West right-of-way line of Mississippi Highway No. 7; thence S 20° 00' W along said right-of-way line a distance of 1,794.0 feet, more or less; thence S 12° 59' W along said right-of-way line a distance of 1,900.0 feet, more or less; thence N 89° 04' W a distance of 1,070.0 feet, more or less, to the West line of Section 4, Township 9 South, Range 3 West; thence North along said West line of Section 4 a distance of 4,859.0 feet to the Section corner common to Sections 4 and 5, Township 9 South, Range 3 West, and Sections 32 and 33, Township 8 South, Range 3 West; thence run North along the line common to Sections 32 and 33 a distance of 4,976.40 feet more or less to the Section corner common to Section 28, 29, 32 and 33, Township 8 South, Range 3 West; thence run West along the Section line common to Section 29 and 32 a distance of 5,280 feet more or less to the Section corner common to Sections 29, 30, 31, and 32; thence run North along the Section line common to Sections 29 and 30 a distance of 2,629.5 feet more or less to a quarter Section corner, said quarter Section corner being the original Southwest corner of the University of Mississippi property; thence run East along the half Section line through the center of Section 29, said line being the South property line of the University of Mississippi, a distance of 1,640.0 feet, more or less, to the right-of-way line of the Illinois Central Railroad, thence run a Northeasterly direction along the West right-of-way line of the Illinois Central Railroad to its intersection with the East line of Section 20, Township 8 South, Range 3 West; thence run North 0° 07' West along the East line of Section 20, a distance of 640.0 feet more or less to the Northeast corner of the Southeast quarter of said Section 20, said quarter Section corner being the Northeast corner of the University of Mississippi property; thence run North 88° 53' 30" West along the half Section line through the center of Section 20, said line being the North property line of the University of Mississippi property, a distance of 5,320.9 feet more or less to the quarter Section corner in the West line of Section 20; thence run South 0° 23' East along the West line of Section 20 a distance of 1,030.0 feet, more or less, to the South right-of-way of


Mississippi State Highway No. 6; thence run Southwesterly along the South right-of-way of Mississippi State Highway No. 6 a distance of 1,475.0 feet more or less to a point; thence run South to a point in the South right-of-way of Fraternity Row; thence run South 0° 04' East 100.0 feet to a point; thence run South 89° 56' West a distance of 60.0 feet to a point; thence run South 0° 04' East a distance of 93.06 feet to a point marked by a 3 inch galvanized iron pipe; thence run South 28° 59' West a distance of 111.0 feet to a point; thence run South 8° 01' West a distance of 185.0 feet to a point marked by an iron pipe; thence run South 11° 40' East a distance of 113.45 feet to a point; thence run South 285 feet to a point; thence run South 88° 17' East a distance of 431.37 feet to a point marked by an iron pipe; thence run North 89° 40' East a distance of 1,004.27 feet to the Section corner common to Sections 19, 20, 29, and 30, Township 8 South, Range 3 West; thence run South 0° 23' East along the West line of Section 29 a distance of 2,854.50 feet, more or less, to a quarter Section corner, said quarter Section corner being the original Southwest corner of the University of Mississippi property; thence run South 0° 23' East along the West line of Section 29 a distance of 1,550.0 feet to a point; thence run South 89° 54' West a distance of 1,500.0 feet to a point; thence run North 0° 23' West a distance of 1,550.0 feet; more or less, to the half-section line of Section 30; thence run South 89° 54' West along the half-section line through the center of Section 30, said line being the North right-of-way line of Mississippi Highway No. 6 by-pass, a distance of 3,164.0 feet to the angle point in said North right-of-way line; thence continuing along said North right-of-way line North 71° 21' West a distance of 927.40 feet, more or less, to a point in the Section line common to Section 30, Township 8 South, Range 3 West and Section 25, Township 8 South, Range 4 West; thence continuing along said right-of-way line North 71° 21' West a distance of 2,787.96 feet more or less to the North-South Half-section line through the center of Section 25; thence run North along said half-section line 1,683.85 feet, more or less, to the quarter Section corner in the Section line common to Sections 24 and 25, Township 8 South, Range 4 West; thence run North along the half section line through the center of Section 24, Township 8 South, Range 4 West a distance of 1980.0 feet to a point; thence run East along a line parallel to the South lines of Section 24, Township 3 South, Range 4 West and Section 19, Township 8 South, Range 3 West, a distance of 4620.0 feet more or less to a point 3300 feet West of the East line of said Section 19; thence run North along a line 3300 feet West of and parallel to the East line of said Section 19 a distance of 3300.0 feet more or less to the North line of said Section 19; thence run East along the North line of said Section 19 a distance of 2500.0 feet more or less to a point 800 feet West of the Northeast corner of said

-4-


Section 19; thence continuing North along a line parallel to and 800.0 feet West of the East line of Section 18, a distance of 1,466.28 feet to a point; thence run East along a line parallel to the South line of said Section 18, a distance of 761 feet to a point in the East right-of-way line of the Oxford-College Hill Road; thence run South 15° 21' East along said right-of-way line a distance of 202.17 feet to a point; thence run South 10° 13' East a distance of 212.12 feet to a point; thence run South 8° 02' East a distance of 321.99 feet to a point; thence run South 21° 03' East a distance of 632.93 feet to a point; thence run North 60° 56' East a distance of 634.49 feet to a point; thence run South 84° 15' East a distance of 475.0 feet to a point; thence run North 46° 23' East a distance of 1,108.63 feet to a point; thence run North 60° 50' East a distance of 505.33 feet to a point; thence run South 89° 07' East a distance of 2,683.42 feet to a point in the East line of Section 17; thence run South 1' 22' West along said Section line a distance of 115.42 feet to a point; thence run South 89° 07' East a distance of 705.83 feet to a point in the West right-of-way line of the Illinois Central Railroad; thence run North 5° 50' West along said West right-of-way line a distance of 1,395.50 feet, more or less, to the East-West half-section line running through the center of Section 16; thence run East along half-section line a distance of 3,428.0 feet, more or less, to a point in the quarter Section line 1,320.0 feet West of the East line of Section 16; thence run North parallel with the East line of Section 16 a distance of 400.0 feet to a point; thence run East along a line parallel to and 400.0 feet North of the East-West half-section through Sections 15 and 16, a distance of 5,280.0 feet, more or less, to a point in the quarter Section line, said quarter Section line being 1,320.0 feet West of and parallel to the East line of said Section 15; thence run South along said quarter Section line parallel to and 1,320.0 feet West of the East line of Sections 15, 22, and 27 in Township 8 South, Range 3 West, a distance of 9,641.0 feet, more or less, to a point in the East-West quarter Section line, said quarter Section line being 1,320.0 feet South of the North line of Section 27; thence run West along said quarter Section line a distance of 2,640.0 feet, more or less to a North-South quarter Section line, said quarter Section line being 1,320.0 feet East of and parallel to the West line of Section 27; thence run South along said quarter Section line a distance of 3,960.0 feet more or less to a point in the South line of Section 27; thence run West along the South line of said Section 27 a distance of 1,320.0 feet more or less to the point of beginning of this description.

Section 3. That the City of Oxford shall make the

following improvements in said annexed territory to be completed

within a reasonable time, not to exceed five (5) years from

-5-


the effective date of this Ordinance, unless delayed by war

or military preparedness:

(a) Improve existing streets and drainages.

(b) Install sewage disposal lines, sewage

treatment facilities, and street lighting,

where necessary and economically feasible.

Section 4. That the City of Oxford shall furnish

to the said annexed territory the following municipal and

public services beginning on the effective date of this

Ordinance or within a reasonable time thereafter, to-wit:

(a) Police protection.

(b) Fire protection.

(c) Garbage removal.

(d) Trash and other debris removal.

(e) Pest control.

(f) Maintenance of existing streets.

(g) Zoning and overall planning needs.

(h) Parks and recreation facilities.

Section 5. The City of Oxford, Mississippi, through

its attorneys, Freeland and Gafford, Lawyers, shall file a

petition in the Chancery Court of Lafayette County, Mississippi,

which petition shall recite the fact of the adoption of this

Ordinance and shall pray for the approval, ratification and

confirmation by said Court of the enlargement and extension

of the municipal boundaries and limits of the City of Oxford,

Mississippi as herein fixed and determined. Said petition

shall have attached thereto a certified copy of this Ordinance

and a plat or map showing the boundaries of the said City of

Oxford as they will exist in the event such enlargement and

extension become effective pursuant to this Ordinance.

Section 6. That this Ordinance shall become effective

ten (10) days after the date of the entry of the Decree of the


Chancery Court of Lafayette County, Mississippi, ratifying,

approving and confirming the enlargement and extension of

the boundaries of the City of Oxford, Mississippi as established

by this Ordinance and the Decree of said Chancery Court.

The above Ordinance, having been first reduced to

writing and read and considered, section by section, at a

public meeting of the governing authorities of the City of

Oxford, Mississippi, on motion of Alderman Crews

seconded by Alderman McLaurin , and the roll

being called, the same was adopted by the following vote:

Aldermen Crews voted aye




Alderman Woodburn voted no

Approved this the 21st day of February

1978.

ATTEST:

VIRGINIA H. CHRESTMAN City Clerk

*

Ben Smith, Director of Planning and Development reported tabulation of

bids opened at 2:00 P. M. for demolition of two structures, (House #1 Herndon

House - House #2 Phillips House) as follows:

House # 1

Joe Bennett Construction Company $1,600.00

Al Erwin $1,449.00

House # 2

Al Erwin $ 600.00

Joe Bennett Construction Company $1,200.00

Mr. Smith stated that the bids on House # 2 are more than he had

anticipated them to be and he had talked to Fire Chief McDonald and he

would like to have this house for Fire Department training.

Upon Mr. Smith's recommendation, motion was made by Alderman Haley,

seconded by Alderman King and passed unanimously authorizing Mr. Smith to

negotiate with the low bidder on House # 2 to see if the cost could be

reduced down to a reasonable cost and if not that the Fire Department be


permitted to use for training and that the bid of Mr. ERwin in the amount of

$1,449.00 be accepted on House # 1.

Mr. Michael Suib from Region II Mental Health Center came before the

Mayor and Board of Aldermen requesting that the City of Oxford provide $6,097.00

as matching funds for a Title 20 Grant to fund a Proposed Adult Day Care

Program.

Mayor Leslie thanked Mr. Suib for coming and the matter was taken under

advisement.

* * * *

City Clerk Virginia Chrestman read a letter from Mrs. Karl Brenkert, Jr.

urging the Mayor, Board of Aldermen, and city employees to attend a public

meeting scheduled for Tuesday, February 28, 1978, at 7:00 P. M. in the

Lafayette County-Oxford Public Library. The topic to be discussed "Mississippi

1990: How Will It Be?" This is one of a series of meetings being conducted

throughout Mississippi by the Mississippi Committee on the Humanities.

* *

Upon the recommendation of City Assessor, Ken Welch, motion was made by

Alderman Woodburn, seconded by Alderman McLaurin and passed unanimously author-

ing the correction of the 1977 tax roll as follows:

Parcel 16-4 Lynn Greer from 7500 to 5805

* *

Ken Welch, City Assessor presented the Mayor and Board of Aldermen with

a sealed envelope containing proposals from several firms for appraisal,

Data Processing and ownership mapping for the Oxford Municipal Separate School

District.

After discussion it was decided to meet on Monday, February 27, 1978, at

6:00 p.m. to continue this discussion.

*

Upon the recommendation of Alderman Crews, motion was made, seconded, and

passed unanimously authorizing the appointment of Tommy Joe Ray to serve on

the Lafayette County Youth Development Council.

* * * *

Ben Smith, Director of Planning & Development advised the Board that

due to bad weather Test, Inc., had overrun thier proposal of $1240.00 by $305.00

for tests at the proposed swimming pool site. Motion was made by Alderman

Woodburn, seconded by Alderman Haley and passed unanimously authorizing Mr.

Smith to pay one-half of the overrun or $152.50.

* * * *


that this Board do now recess until February 27, 1978, at 6:00 P. M.

to),

JOHI4 SL1h, MA VI:11)17:1), CHRESTMAN, CITY CLERK


RECESS MEETING

6:00 P. M. FEBRUARY 27, 1978

Pursuant to that order of February 21, 1978, the Mayor and Board of Aldermen

met on this the 27th day of February, 1978, at 6:00 P. M. in the Mayor and

Board's Chambers when and where the following were present:







*




* * * * * *

After the meeting was called to order the following business was trans-

acted:

The Mayor and Board again considered the matter of reassessment. Ken

Welch, City Assessor presented proposals from appraisal firms for the

reassessment and a manual from the State of Mississippi setting up guide-

lines for reassessment.

In view of the concern that this Board has for the apparent inequities

of our tax rolls, and as a result of its desire to establish a basis for

equal taxation for its citizens, Alderman McLaurin moved that we proceed

with a reevaluation and equalization of values of assessment of all pro-

perties within the bounds of the Oxford Municipal Separate School District

to be completed by November 1, 1978, and that Mayor Leslie be authorized to

negotiate with parties who have submitted proposals and bring a proposed

contract back to the Board. Motion was seconded by Alderman Woodburn and

passed unanimously.



VIRGI A H. CHRESTMAN, CITY CLERK JOHN . 6 LESLI A OR





COUNTY OF LAFAYETTE

CITY OF OXFORD

*

* * * *

* * * * *

REGULAR MEETING 7:00 P. M. MARCH 7, 1978











* * * * *














*


transacted:


There being no corrections to the minutes of the February 21st and

February 27th Meetings, the minutes were approved as presented.

* * *


passed unanimously to approve the accounts as presented.

* * * *


passed unanimously to adopt Ordinance 1978-3, "An Ordinance Amending The

Official Zoning Ordinance For Oxford, Mississippi, By Creating The New

Zone Of P. O., Professional Office Zone". Said Ordinance is recorded in

Ordinance Book 3, pages 346-349.

*

Pursuant to the advertisement for bids for Water Meters, the following

bids were received and opened at 2:00 P. M.:

WATER METERS

Central Southern Davis Meter General Pipe Supply Meter & Supply & Supply Pipe

5/8 x 3/4 Meters with couplings 36.50 31.27 31.25 35.00 1" Meters with couplings 87.50 75.00 74.40 80.00 1 1/2" Meters 190.00 144.00 156.25 159.00 2" Meters 248.00 216.80 234.34 239.00

After discussion and upon recommendation of John Smith, City Engineer,

motion was made by Alderman Haley, seconded by Alderman McLaurin and passed

unanimously to reject all bids and authorize the readvertisement with bids

to be opened at 2:00 P. M. on the 21st day of March, 1978.

Pursuant to the advertisement for bids for mechanical tools for the

Fire Department, the following bids were received and opened at 2:00 P. M.:

Central Pipe Supply, Inc. Buck Zinn, Nationwide Salvage Sparks Auto Parts, Inc.

$755.40 588.00 665.00

Upon recommendation of Fire Chief McDonald, motion was made by Alderman

Crews, seconded by Alderman King and passed unanimously to accept the bid

of Nationwide Salvage in the amount of $588.00

*


passed unanimously authorizing Loy Brown to attend the Electrical Workshop

in Jackson March 12-14, 1978.

*

*

* *

*

Motion was made by Alderman McLaurin, seconded by Alderman Crews and

passed unanimously authorizing five firemen to attend the Instructor's

Conference in Memphis March 20-23, 1978.


The Mayor and Board of Aldermen took up for consideration

the matter of issuing general obligation bonds of the City of

Oxford to raise money for the purchase of fire-fighting equipment

and apparatus, and a truck and after discussion of the subject,

Alderman Crews offered and moved the adoption of the following

resolution:

A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI TO ISSUE GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED, FIFTY THOUSAND DOLLARS FOR THE PURCHASE OF FIRE-FIGHTING EQUIPMENT AND APPARATUS, AND A TRUCK.

WHEREAS, the Mayor and Board of Aldermen of the City

of Oxford, Mississippi after having investigated the subject

matter find, determine and declare that it is necessary and

advisable, and in the public interest to issue general

obligation bonds of the said City in the maximum amount of

One Hundred, Fifty Thousand Dollars ($150,000) to raise money

for the purchase of fire-fighting equipment and apparatus and a

truck; and

WHEREAS, the Mayor and Board of Aldermen of said City

do further find and declare that the assessed valuation of

taxable property within said City of Oxford, according to the

last completed assessment, is as follows:

Real Estate $19,243,245

Personal Property 2,055,048

Utility Property 1,381,787

Motor Vehicles 1,920,070

Total $24,600,150

and

WHEREAS, the general obligation bonded indebtedness

of said City at this time, exlusive of Special Street

Improvement Bonds, is as follows:



Public Improvement Bonds 1 125 000

Total $1,183,000

and

WHEREAS, the amount of bonds hereinafter proposed

to be issued, namely, One Hundred, Fifty Thousand Dollars

($150,000), when added to the aforesaid outstanding indebtedness

of said City, will not exceed any statutory debt limit:

WHEREAS, the said City is authorized and empowered

by Section 21-33-301, Mississippi Code of 1972, to issue and

sell the bonds hereinafter proposed to be issued for the purpose

hereinafter set forth, for which purpose there are no other

available funds on hand.


BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, AS

FOLLOWS:


of the City of Oxford, Mississippi, hereby declare their

intention to issue general obligation bonds of said City in

the maximum principal amount of One Hundred, Fifty Thousand

Dollars ($150,000) to raise money for the purchase of fire-

fighting equipment and apparatus, and a truck.

Section 2. That the issuance of the said bonds

will be authorized at a meeting of the Mayor and Board of

Aldermen of said City to be held at the City Hall in the City

of Oxford, Mississippi, at the hour of 7:00 o'clock P.M. on

Tuesday, the 4th day of April, 1978, unless ten per centum (10%)

of the qualified electors of said City, or one thousand five

hundred (1,500) whichever is the lesser, shall file a written

protest against the issuance of said bonds for the aforesaid

purpose on or before said date and hour.

Section 3. That a written protest against the

issuance of said bonds may be filed with the City Clerk of

JO' 04ILIE, MAYO


the City of Oxford at or prior to the above-named date and

hour, and that if any such protest be filed and be signed by

ten per centum (10%) of the qualified electors of said

City, or one thousand five hundred (1,500) whichever is lesser,

then an election on the question of the issuance of said

bonds shall be called and held as is provided by law.

If no such protest be filed, the said bonds may be issued

without an election on the question of the issuance of said

bonds.

Section 4. That the City Clerk be and is hereby

authorized and directed to cause this resolution to be

published in The Oxford Eagle, a newspaper published in the

said City of Oxford, Mississippi, and of general circulation

in said City, which is qualified under the provisions of

Chapter 427, Laws of Mississippi, 1948, and that the said

resolution be so published once a week for at least three

consecutive weeks, the first publication to be made not less

than twenty-one (21) days prior to the date above fixed for

the issuance of said bonds and the last publication to be

not more than seven (7) days prior to said date.

Alderman King seconded the motion to adopt

the foregoing resolution, and, the question being put to

roll call vote, the result was as follows:

Alderman McLaurin voted yea

Alderman Haley voted yea

Alderman Crews voted yea

Alderman King voted yea

Alderman Woodburn voted yea

The motion having received the affirmative vote

of all the members of the Board of Aldermen present, the Mayor

declared the motion carried and the resolution adopted, this

7th day of March, 1978.

ATT Si:

Ai. VIRGINIA H. CHRESTMAN


The Mayor and Board of Aldermen discussed the 20 MPH Speed Limit on

Price Street.

* * *

John Smith, City Engineer reported to the Board on the condition of

the city streets due to the severe winter weather.

* * * *


passed unanimously authorizing City Attorney Gafford to proceed with the

Industrial Park Bond Election.


unanimously authorizing the advertisement for a person to work in the

City Clerk's office with duties assigned to the Tourist Information Center.

* *


unanimously that the Mayor be authorized to purchase necessary items of

antique furniture to furnish the Tourist Information Center and that because

of the uniqueness of antiques and the inability to obtain bids for items

to be selected, the Mayor is authorized to obtain proposals for the price

of each item to be purchased in lieu of advertising for bids.

* *

Motion was made by Alderman King to adopt the following Resolution And

Order Of Condemnation:




more slum or blighted areas exist in such municipality and to the rehabili-

tation, conservation, redevelopment or a combination thereof of such area

or areas is necessary in the interest of the public health, safety, morals,

or welfare of the residents of such municipality" and that the City of Oxford,











conditions of the Housing and Community Development Act of 1974 as passed by


28 at page 358 of the records on file in the office of the City Clerk of

Oxford, Lafayette County, Mississippi; and,


Development Act of 1974 is receiving funds from the U. S. Department of Housing


ment Area" in that the proposed "Burney Branch Redevelopment Area is a slum,

blighted, or deteriorating area appropriate for an urban redevelopment project;







and guidelines, state law, and the Housing Act of 1974, for property acquisi-

tion all set out by resolution of record in Minute Book 29 at pages 113-114

of the records on file in the office of the City Clerk of Oxford, Lafayette

County, Mississippi.


of the City of Oxford, Mississippi, that the property of Roy A. And Ruth

Singley, located in the "Burney Branch Road Redevelopment Project", copies

of said property ownership maps and urban renewal plans being on file in

the office of the Director of Planning of Oxford, Lafayette County, Miss-

issippi, and which are made a part hereof by reference, is declared to be

necessary for the public use and convenience and is further declared to be

necessary for the rehabilitation, conservation and redevelopment of said

urban renewal area, the property is more particularly described as follows:

DESCRIPTION: A parcel of land in the Southeast Quarter (SE') of Section 28,

Touwnship 8 South, Range 3 West, City of Oxford, Lafayette County, Mississippi,


Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station No. 286+95 on Mississippi Highway Department Project No. F 020-1(2), run thence Due North for a distance of 599.6 feet; run thence Due West for a distance of 302.6 feet to a point on the east side of the gravel portion of South Sixteenth (16th) Sreet, said point being the point of beginning of the herein described property.

From the point of beginning run N 18°-35' W along the east side of the aforementioned South Sixteenth (16th) Street for a distance of 463.7 feet to a point on the south right- of-way line of Garfield Avenue; run thence S 53 °-13' E along said right-of-way line for a distance of 22.8 feet; run thence S 18°-28" W for a distance of 460.4 feet; run thence N 61°-59' W for a distance of 22.9 feet to the point of beginning of the herein described property; said property contains 0.231 acres more or less.

O. Leslie,





purposes mentioned as the owners and other parties interested in said

property are unable to agree with the City of Oxford, Mississippi, on a fair

price to be paid therefor.


Mayor and Board of Aldermen of the City of Oxford on motion seconded by

Alderman Woodburn, and the roll being called, the same was adopted by the

following vote:

Aldermen Voting Aye: Crews Haley King McLaurin Woodburn

Aldermen Voting No: None

Approved this the 7th day of March, 1978.

ATTEST:

Virgini) H. Chrestman, City Clerk

* * *

Mrs. Kilgore of North Mississippi Legal Services came before the Mayor

and Board of Aldermen representing Calvin Clark. Mr. Clark has been receiv-

ing utility service from Oxford Electric for some 13 years and because he

was delinquent in the payment of his account two time pursuant to a resolu-

tion adopted by the Board on November 2, 1976, he has been assessed an extra

deposit.

Mr. Clark feels that he is being penalized without due process. Mrs.

Kilgore asked the Board to reconsider the resolution assessing the extra

deposit as it falls mostly on poor people.


passed unanimously to take this under advisement.

* *

There came on for discussion the selection of the firm for reappraisal

of property. City Assessor Ken Welch stated that he had checked all firms

who had submitted proposals and that he would recommend the firm of TMA of

Atlanta, Georgia.

After discussion and due to there not being sufficient funds in the

City Treasury to finance the reassessment, City Attorney Gafford was

instructed to prepare the following:


A RESOLUTION REQUESTING A LOCAL AND PRIVATE BILL

WHEREAS, the Mayor and Board of Aldermen of the

City of Oxford have determined that it is necessary to have

the lands in the municipalities and separate municipal

school district appraised, surveyed, the area determined,

and the land and any buildings, structures or improvements

thereon valued for the purpose of assessment and taxation;

and

WHEREAS, that such survey and appraisal is of such

a complex nature and size that it would require the services

of a staff of trained and competent personnel beyond the

staff of the City of Oxford; and

WHEREAS, the cost of such survey and appraisal

would be approximately $200,000, which sum the City does not

have in its general fund and therefore would not be able to

pay for out of the current year's taxes or those anticipated

from the current tax year; and

WHEREAS, The Mayor and Board of Aldermen have

estimated that it would be convenient and necessary that the

funds needed to pay for such survey and appraisal be borrowed

from a local financial institution and repayed over a period

of five years; and

WHEREAS, there is no existing authority for the

borrowing of funds for such purpose.

THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD

OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI:

Section 1. That the Mississippi Legislature is

requested to enact in its 1978 session, a local and private

bill authorizing the governing authorities of the City of

Oxford, Mississippi to borrow money for the purpose of


having the lands in the City of Oxford and the Oxford Municipal

Separate School District appraised, surveyed, the area

determined, and the land and any buildings, structures or

improvements thereon valued for the purpose of assessment

and taxation as contemplated by Section 21-33-81 of the

Mississippi Code of 1972 from local, state, or federal

sources to be repaid from the general fund over a period of

five years, the money so borrowed to bear interest at a rate

not greater than 6 per centum per annum, and to allow such

borrowing without the necessity of publishing notice of

intention so to do or secure the consent of the qualified

electors, either by election or otherwise. Such borrowing

to be authorized by resolution of the governing authorities

and evidenced by a negotiable note, or notes, executed in

such form as may be prescribed in such resolution.

Section 2. That the Honorable Edgar Harold Overstreet,

Honorable George M. Yarbrough, Honorable Donald L. Grist,

and the Honorable F. Edwin Perry be requested to take appropriate

action to provide for the purpose of this resolution; and

Section 3. That a copy of this resolution be

spread upon the minutes of the Board of Aldermen of the City

of Oxford and that a copy be sent to each of the above named

members of the Lafayette County delegation.


public meeting of the Mayor and Board of Aldermen of the

City of Oxford, Mississippi, on motion of Alderman McLaurin,

seconded by Alderman Haley, and the roll being called, the

same was adopted by the following vote:

Alderman Crews voted yea.

Alderman Haley voted yea.

Alderman King voted yea.

Alderman McLaurin voted yea.

Alderman Woodburn voted yea.

Approved, this the 7th day of March, 1978.

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47 - 13314 -]


Al _LEST :


It was moved, seconded and passed unanimously that Mayor Leslie invite

representatives of TMA to meet with the Mayor and Board at their earliest

convenience to discuss the reassessment.

*


passed unanimously authorizing the Mayor to file the Annual Performance

Report for Community Development Block Grant Funds for the third program

year.

* *

Ken Welch came before the Board requesting that the police be authorized

to yellow zone an area adjacent to his home at the end of Church Street with a Tow

Away Sign and that a barrier be erected from the driveway of Crestview Apartments

to the Welch Property driveway. Cars are blocking the dumpster and the garbage truck cannot empty the dumpster. It overflows causing debris to blow into his yard.

Students who live in Crestview Apartments are parking here even though they

have sufficient parking.


unanimously directing the yellow zoning, .the Tow Away Sign and barrier as requested.


passed unanimously to declare an Executive Session to discuss HUD regula-

tions on Community Development Block Grant Program.

* * *

EXECUTIVE SESSION

Pursuant to that order to declare an Executive Session the following met in

the Mayor's office:

Mayor Leslie, Alderman Crews, Alderman Haley, Alderman King, Alderman McLaurin, and Alderman Woodburn; Ben Smith, G. A. Gafford, and Virginia H. Chrestman.

Ben Smith, Director of Planning and Development discussed with the Board

a recent meeting he had been to in Jackson with HUD officials about regula-

tions for the Community Development Block Grant Program in the area of

Fair Housing.


Mr. Smith and Mr. Gafford were instructed to meet and work out an

appropriate resolution for consideration by the Board.

* *



VIRGINL H. CHRESTMAN, CITY CLERK


UNI TED S TATE S OF AMERICA

S T A T E OF MISSISSIPPI

COUNTY OF LAFAYETTE

CI TY OF OXF ORD

* * * *

*

* * * * *

REGULAR MEETING 7:00 P. M. MARCH 21, 1978











* * * *


Lanny Griffith - City Attorney










* * * *

After the meeting was called to order, the following business was trans-

acted:


There being no corrections to the minutes of the March 7th Meeting,

the minutes were approved as presented.

* *

Motion was made by Alderman Crews, seconded by Alderman McLaurin to

adopt Ordinance No. 1978-4, "AN ORDINANCE AMENDING THE OFFICIAL ZONING

ORDINANCE FOR OXFORD, MISSISSIPPI BY CHANGING THE USES PERMITTED BY SPECIAL

EXCEPTION IN THE C.B.1., CENTRAL BUSINESS ZONE ONE, C.B.2, CENTRAL BUSINESS

ZONE TWO, G.C., GENERAL COMMERCIAL, S.C. SHOPPING CENTER, AND H.C., HIGHWAY

COMMERCIAL ZONE TO INCLUDE ANY MULTI-FAMILY RESIDENTIAL USE". The vote was

as follows:




Alderman King voted no

Alderman Haley voted no

The Mayor declared the motion carried and the ordinance adopted. Said

Ordinance is recorded in Ordinance Book 3, pages 350-351.

* * * *

Pursuant to the advertisement for water meters, the following bids

were received and opened at 2:00 P. M.:

Wholesale Supply

Davis Meter & Supply

Southern Meter

General Pipe & Supply

Central Pipe Supply

5/8 x 3/4 $34.20 $32.40 $28.50 $29.87 $31.50

1" 77.80 72.60 68.50 75.28 81.00

1 1/2" 180.80 152.78 144.00 158.12 189.00

2" 256.55 229.13 216.00 237.15 280.00


passed unanimously to accept the bid of Southern Meter & Supply.

* * * *

There came on for consideration an application filed by Anderson Land

Company, Inc. to re-zone the following described property for R-A Residential

to R-C, Multi-Family Residential.

Description of a fraction of the Northwest Quarter of Section 30, TBS, R3W,

of Lafayette County Mississippi. The property is described as follows:

Starting at the Southwest corner of the Northwest Quarter of Section 30, run thence North along the Section line a distance of 1680 feet to a point on the South R.O.W. of business Hwy. #6. Run thence N 81° 27' E along said Hwy. R.O.W. a distance of 227.8 feet to a point. Thence N 74 ° 54' E along Hwy. a distance of 80.42 feet to a point on the centerline of a street. Run thence S 17 °

16' E along centerline a distance of 560 feet to a point. Thence N 64° 45' E for 225 feet to the point of beginning of this descrip-tion. Run thence N 49 ° 15' E for 290 feet run thence N 75 ° 15' E for 325 feet. Thence N 58° 00' E for 460 feet. Run thence S 60°


00' E a distance of 352 feet to a point on the West line of the University of Mississippi property. Run thence South along said property a distance of 108 feet. Thence S 87 ° 30' W for 278 feet. Thence S 80° 00' W for 145 feet. Run thence S 25 ° 50' W for 165 feet. Thence S 9° 40' E for 493 feet to the West line of said University property. Run thence South for 1050 feet. Run thence N 42° 30' W for 650 feet. Thence S 49° 30' W for 252 feet. Run thence N 19° 30' W for 212 feet. Thence N 38 ° 30' E for 335 feet. Run thence S 87° 20' E a distance of 31 feet. Run thence N 6° 30' W for 226 feet. Thence S 47° 00' W for 295 feet. Run thence N 42° 10' W a distance of 757 feet. Run thence N 0° 30' E a distance of 23 feet to the point of beginning.


zoning ordinance has been examined by the Planning Commission and that the





unanimously directing that the necessary notices required under Section 700

be given by the Administrative Official (Planning Coordinator), and that the

Public Hearing be set for April 18, 1978, at 7:00 p.m.

Pursuant to the advertisement for bids for the lease of the farmable land

adjacent to the Sewer Treatment Plant, the following bids were received:

Richard McCoy $38.00 per acre bid on 26 acres $988.00

Phillip W. Herron bid on 17 acres $341.00

Arbuckle Brothers bid on 26 acres $676.00


passed unanimously to accept the bid of Richard McCoy at $38.00 per acre

for the lease of the land for one year and that the attorney prepare the

lease and further that Mr. Bennett reserve adequate acreage for disposal of

sludge.

* * *

Terry McDonald, Fire Chief read the following letter of resignation:

March 15, 1978

Mayor and Board of Aldermen City Hall Oxford, MS 38655

Honorable Board:

I respectfully ask that you accept my letter or resignation from the City of Oxford Fire Department. My resignation will be effective March 31, 1978.

My reason for resigning is to enter into private business in the City of Oxford. It has been my pleasure to be associated with the City and the members of the Fire Department.

I feel that the Fire Department is on the move upward under its new leader-ship and personnel associated with the Fire Department.


/s/ Donald R. Watts


Motion was made by Alderman Crews, seconded by Alderman Woodburn and

passed unanimously to accept Mr. Watt's resignation and that he be written

a letter expressing the appreciation of the Mayor and Board of Aldermen for

the fine job he has performed while working for the fire department and that

the Clerk be authorized to advertise for a replacement.

There came on for discussion the request of Dr. Michael Suib from the

Region II Mental Health Center for $6,097.00 matching funds for a Title 20

Grant that was taken under advisement at the February 21st Meeting. Judge

William Hooper was present and reported to the Board that the City Court

has a good working relationship with the Region II Center and anything the

Board of Aldermen could do to assist the Mental Health Center would be good.

Mayor Leslie explained that it would be difficult for the city to come

up with this kind of money that has not been budgeted and questioned whether

or not the county had been approached in this matter. Dr. Suib explained how

the county would share in the project.

Alderman Crews moved that the $6,097.00 requested by the Region II Mental

Health Center be appropriated. Motion died for lack of second.

Alderman Haley stated he would like to discuss the request some more.

No further action was taken at this time.

* *

Mayor Leslie announced to the Board that Mrs. Elizabeth L. Brenkert's

term on the Oxford Housing Authority Board expires April 24, 1978, and that

Nolia Banks, whose term expires April 24, 1980, has resigned for health

reasons and that appointments will be made at the April 4th Meeting.

* *


passed unanimously adopting the following Resolution:

RESOLUTION

Whereas the CITY OF OXFORD, LAFAYETTE COUNTY, MISSISSIPPI, (hereinafter called public body) desires to obtain financial assistance form the Farmers Home Administration, United States Department of Agriculture, pursuant to Section 310 B of the Consolidated Farm and Rural Development Act, for the purpose of providing A $50,000 GRANT FOR DEVELOPMENT OF A 92.6 ACRE INDUSTRIAL PARK INCLUDING WATER AND SEWER LINES, ACCESS ROAD, BRIDGE, AND SITE PREPARA-TION, (herein referred to as the facility) and as a condition to and in con-sideration of receiving financial assistance from the Farmers Home Administra-tion this resolution is being adopted.

Therefore, in consideration of the premises the public body agrees as follows:

1. 'No private business enterprises shall be allowed to use or occupy the facilities if such use or occupancy would be calculated to or is likely to result in the transfer from one area to another of any ,

employment or business activity provided by operations of the private business enterprises but this limitation shall not be constued to

hn 0. Leslie, Mayo


prohibit use and enjoyment of the facility by such private business enterprises in the case of an expansion of existing business entity through the establishment of a new branch, affiliate, or subsidiary if the establishment of such branch, affiliate, or subsidiary will not result in the increase in unemployment in the area of original location or in any other area where such entity conducts business operations unless there is reason to believe that such branch, affil-iate or subsidiary is being established with the intention of closing down the operations of the existing business entity in the area of its original location or in any other area where it conducts such operations.

2. No private business enterprises shall be allowed to use or occupy the facilities if such use or occupancy would be calculated to or is likely to result in an increase in the production of goods, mater-ials, or commodities, or the availability of services or facilities in the area, where there is not sufficient demand for such goods, materials, commodities, services, or facilities, to employ the efficient capacity of existing competitive commercial or industrial enterprises, unless such financial or other assistance will not have an adverse effect upon exiting competitive enterprises in the area.

3 Prior to allowing the use or occupancy of the facilities by any private business enterprise, the public body shall clear such use or occu-pancy with the Manpower Administration, Department of Labor, Washing-ton, D.C., by submitting information required by the Department of Labor for certification under the Act. The public body agrees to make no final commitment with any private business enterprise regarding such use or occupancy if the Department of Labor issues a negative certi-fication under the Act. The public body shall obtain prior clearance in this matter for a period of three years after the date of an affirma-tive certification by the Department of Labor on the application for financial assistance now pending before the Farmers Home Administration.

This resolution shall be in force and effect immediately.

ATTEST:

Virginia) H. Chrestman, City Clerk

* *


unanimously authorizing Ben Smith, Director of Planning and Development to write

a letter to James L. Smith, Parcel Number 25 in the Burney Branch area withdrawing

the purchase offer.



WHEREAS, the City of Oxford, Mississippi, has heretofore declared that there exists in the City of Oxford, Lafayette County, Mississippi, "one or more slum or blighted areas exist in such municipality and to the rehabilitation, conservation, redevelopment or a combination thereof of such area or areas is necessary in the interest of the public health, safety, morals, or welfare of the residents of such municipality" and that the City of Oxford, Mississippi, acting by and through its Mayor and Board of Aldermen, expressed its intent and found it necessary to exercise the authority conferred upon it by the laws of Mississippi of 1958, Chapter 518 Section 1, et seq., as amended, this all set out by resolution as recorded in Minute Book 19 at page 466-A of the records on file in the office of the City Clerk of Oxford, Lafayette County, Mississippi; and,

WHEREAS, the Board of Aldermen of the City of Oxford, Lafayette County, Mississippi, authorized the Mayor of the City of Oxford to pre-pare and file an application for financial assistance and grants under the provisions and conditions of the Housing and Community Development Act of 1974 as passed by Congress of the United States and this resolu-tion is recorded in Minute Book 28 at page 358 of the records on file in the office of the City Clerk of Oxford, Lafayette County, Mississippi; and

WHEREAS, the City of Oxford, Mississippi, under the Housing Com- munity Development Act of 1974 is receiving funds from the,U.S. Depart-ment of Housing and Urban Development for redevelopment of the "Burney Branch Road Redevelopment Area; in that the proposed "Burney Branch Redevelopment Area is a slum, blighted, or deteriorating area appro-priate for an urban redevelopment project; and that the redevelopment of such area for residential uses is necessary for the proper development of the community; and,

WHEREAS, that the Mayor and Board of Aldermen of the City of Oxford, Mississippi, have established just compensation for properties to be ac-quired within the "Burney Branch Road Redevelopment Project", and having complied with the U.S. Department of Housing and Urban Development rules, regulations and guidelines, state law, and the Housing Act of 1974, for property acquisition all set out by resolution of record in Minute Book 29 at pages 113-114 of the records on file in the office of the City Clerk of Oxford, Lafayette County, Mississippi.

IT IS THEREFORE Resolved and ordered by the Mayor and Board of Aldermen of the City of Oxford, Mississippi, that the property of WADE

WARD; PARALIEE KENNEDY HARDY ESTATE; DR. GEORGIA BROWN PADANOU;

MATTIE C. SMITH; MARY ELLA COHRAN ESTATE; ANNIE M. COLEMAN, ET.AL .;

ANDREW SMITH; and HARRIS WASHINGTON, as set forth in Exhibit "A"

attached hereto and made a part of this order by reference.

located in the "Burney Branch Road Redevelopment Project", copies of said property ownership maps and urban renewal plans being on file in the office of the Director of Planning of Oxford, Lafayette County, Mississippi, and which are made a part hereof by reference, is declared to be necessary for the public use and convenience and is further declared to be necessary for the rehabilitation, conservation and redevelopment of said urban renewal area, the property is more particularly described as follows:


DESCRIPTION: A parcel of land in the Southeast Quarter (SEA) of Section 28, Township 8 South, Range 3 West, City of Oxford, Lafayette County, Mississippi, and being more particularly described as follows:

See Exhibit "A" attached hereto and made a part hereof as if fully copied at length in words and figures herein.

It is further resolved and ordered that Edwin Perry, Attorney at Law, Oxford, Mississippi, is hereby requested to institute any and all condemna-tion proceedings necessary to acquire the above described property for the purposes mentioned as the owners and other parties interested in said pro-perty are unable to agree with the City of Oxford, Mississippi, on a fair price to be paid therefor.

MOVED, SECONDED AND ORDERED this the ,-.2/ day of 7k1_,-.4_,, 1978, by the following vote:

Aldermen voting AYE; McLaurin, Haley, King, Woodburn, Crews

Aldermen voting No: None

CIT., Virginiit H. Chrestman, City Clerk

/, John r d. Leslie, Mayo

(SEAL)


EXHIBIT "A"

Parcel Number 10, Wade Ward:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station No. 286+95 on Mississippi Highway Department Project No. F020-1(2), run thence Due North for a distance of 507.7 feet; run thence Due West for a distance of 129.8 feet to the point of beginning of the herein described property.

From the point of beginning, run S 58 ° -46' E for a distance of 200.0 feet; run thence S 10 ° -06' W for a distance of 150.0 feet; run thence N 58 ° -46' W for a distance of 200.0 feet; run thence N 10 ° -06' E for a distance of 150.0 feet to the point of beginning of the herein described property; said property contains 0.642 acres more or less.

- Parcel Number 5, Paraliee Kennedy Hardy Estate:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project Number F 020-1 (2), run thence Due North for a distance of 117.1 feet; run thence Due West for a distance of 312.3 feet to the point of beginning of the herein described property.

From the point of beginning, run N 82 ° -21' W for a distance of 328.5 feet; run thence S 9 ° -55' W for a distance of 32.4 feet; run thence S 19 ° -41' W for a distance of 114.4 feet; run thence S 78 ° -48' E for a distance of 88.4 feet; run thence S 89 ° -39' E for a distance of 285.2 feet; run thence N 1 ° -08' W for a distance of 115.2 feet to the point of beginning of the herein described property, said property contains 1.10 acres more or less.

Parcel Number 6, Dr. Georgia Brown Padanou:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project Number F 020-1 (2), run thence Due North for a distance of 363.7 feet; run thence Due West for a distance of 402.9 feet to the point of beginning of the herein described property.

From the point of beginning, run S 19 ° -13' W for a distance of 235.7 feet; run thence S 82 ° -21' E for a distance of 169.9 feet; run thence N 1 ° -08' W for a distance of 1.2 feet; run thence N 8 ° -43' E for a distance of 55.3 feet; run thence N 25 ° -56' E for a distance of 112.5 feet; run thence N 42 ° -04' E for a distance of 30.3 feet; run thence N 35 ° -41' E for a distance of 13.4 feet; run thence N 73 ° -24' W for a distance of 160.8 feet; run thence N 69 ° -04' W for a distance of 23.9 feet to the point of beginning of the herein described property; said property contains 0.82 acres more or less.

Page 1 of 3


EXHIBIT "A"

Parcel Number .12, Mattie C. Smith:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project Number F 020-1 (2), said monument being the point of beginning of the herein described property, run N 0 ° -21' E for a distance of 100.0 feet; run thence N 69 ° -33' W for a distance of 166.1 feet; run thence S 17 ° -20' W for a distance of 55.2 feet; run thence S 10 ° -0' W for a distance of 105.6 feet; run thence S 89 ° -39' E for a distance of 190.1 feet to the point of beginning of the herein described property; said property contains 0.52 acres more or less.

.Parcel Number 18, Mary Ella Cohran Estate:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station Number 286+95 on Mississippi Highway Department Project Number F 020-1 (2), run thence Due North for a distance of 97.4 feet; run thence Due East for a distance of 424.8 feet to the point of beginning of the herein described property.

From the point of beginning, run N 47 ° -03' E for a distance of 215.6 feet; run thence N 74 ° -58' W for a distance of 10.6 feet; run thence N 80 ° -40' W for a distance of 106.1 feet; run thence N 81 ° -53' W for a distance of 70.9 feet; run thence N 81°-05' W for a distance of 80.7 feet; run thence S 25°-19' W for a distance of 31.3 feet; run thence S 6 ° -19' W for a distance of 106.6 feet; run thence S 3 ° -11' W for a distance of 54.7 feet; run thence S 89 ° -39' E for a distance of 135.2 feet to the point of beginning of the herein described property; said property contains 0.82 acres more or less.

Parcel Number 19, Annie M. Coleman:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station No. 286+95 on Mississippi Highway Department Project No. F020-1(2), run thence Due North for a distance of 97.4 feet; run thence Due East for a distance of 424.8 feet to the point of beginning of the herein described property.

From the point of beginning, run N 13°-43' E for a distance of 172.1 feet; run thence S 81 ° -53' E for a distance of 1.4 feet; run thence S 80 ° -40' E for a distance of 106.1 feet; run thence S 74 ° -58' E fora distance of 43.9 feet; run thence S 2 ° -53' W for a distance of 139.9 feet; run thence N 89 ° -39' W for a distance of 183.0 feet to the point of beginning of the herein described property; said property contains 0.549 acres more or less.

Page 2 of 3


1

Parcel Number 3, Andrew Smith:

EXHIBIT "A"

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline station No. 286+95 on Mississippi Highway Department Project No. F 020- 1(2) 1 run thence Due North for a distance of 507.7 feet; run thence Due West for a distance of 129.8 feet to the point of beginning of the herein described property.

From the point of beginning, run N 61 ° -59' W for a distance of 195.7 feet to a point on the east side of the gravel portion of South 16th Street; run thence S 17°-47' W along the east side of said street for a distance of 258.1 feet; run thence S 73 ° -24' E for a distance of 19.5 feet; run thence N 18 ° -28' E for a distance of 203.0 feet; run thence S 61 ° -59' E for a distance of 50.4 feet; run thence S 33 ° -11' E along the chord of a circular curve to the right with a radius of 125.0 feet for a distance of 120.4 feet; run thence S 11 ° -25' E along the chord of a circular curve to the left with a radius of 175.0 feet for a distance of 42.8 feet; run thence S 35 ° -41' W for a distance of 81.9 feet; run thence S 73 ° -24' E for a distance of 35.0 feet; run thence N 31°-15' E for a distance of 72.8 feet; run thence N 10 ° -06' E for a distance of 150.0 feet to the point of beginning of the herein described property; said property contains 0.497 acres more or less.

Parcel Number 2, Harris Washington:

Commencing at a concrete right-of-way monument located 100.0 feet left of centerline Station No. 286+95 on Mississippi Highway Department Project No. F020-1(2), run thence Due North for a distance of 675.9 feet; run thence Due West for a distance of 268.7 feet to a point on the west side of the gravel portion of South Sixteenth (16th) Street, said point being the point of beginning of herein described property.

From the point of beginning, run N 18 ° -28' E along the west side of the aforementioned South Sixteenth (16th) Street for a distance of 80.0 feet; run thence N 71°-48' W for a distance of 221.7 feet; run thence S 19 ° -49' W for a distance 80.2 feet; run thence S 71 ° -51' E for a distance of 223.6 feet to the point of beginning of the herein described property; said property contains 0.409 acres more or less.

Page 3 of 3


Motion was made by Alderman McLaurin, seconded by Alderman Crews and

passed unanimously to adopt the following:

A RESOLUTION AMENDING THE CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

WHEREAS, the Board of Aldermen of the City of Oxford, Mississippi,have

heretofore adopted a plan for citizen involvement in the Community Develop-

ment Block Grant Program, and;

WHEREAS, the U.S. Department of Housing and Urban Development has issued

regulations dated March 1, 1978, pertaining to Community Development Block

Grant Programs, and;

WHEREAS, said regulations require that all plans for citizen participation

contain certain provisions, and;

WHEREAS, the City of Oxford Citizen Participation Plan does not contain

all provisions required by the U.S. Department of Housing and Urban Develop-

ment:

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE

CITY OF OXFORD, MISSISSIPPI:

Section 1. The following wording is hereby added to the end of paragraph

"F" of said plan:

"F" ... "Notice of each public hearing shall be provided in a

timely manner not less than ten (10) days prior to the date of each

hearing or as may be otherwise required by Federal regulations."

Section 2. The following wording is hereby added to the end of paragraph

"H" of said plan:

"H". ... "Responses to complaints shall be made in a timely and

responsive manner, and every effort shall be made to provide written

responses within fifteen (15) working days after receipt of any com-

plaint."

PASSED AND APPROVED THIS THE 21ST DAY OF MARCH, 1978.

Aldermen voting AYE:

Aldermen voting NAY:

1 Jo 0. Lesli Mayor

/

Virgiia H. Chrestman City Clerk


Motion was made by Alderman Haley, seconded by Alderman McLaurin'and

passed unanimously to adopt the following:

A RESOLUTION AMENDING THE CITY OF OXFORD EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION PROGRAM

WHEREAS, The Board of Aldermen of the City of Oxford, Mississippi,

have heretofore adopted an Equal Opportunity Affirmative Action Program

as required by the Housing Act of 1974, as amended, and;

WHEREAS, said Equal Opportunity Affirmative Action Program contains

information and data related to the number of persons employed by the City

of Oxford, and;

WHEREAS, said employment information and data are no longer current

and are in need of revision to reflect up-to-date data:

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF

THE CITY OF OXFORD, MISSISSIPPI:

Section 1. Paragraphs V(a) and V(b) of said plan are hereby revised

to read as follows:

a. Past Employment

1. Total employment (average 3 year period) 193 2. Total minority employment (average 3 year period) 56 (29%)

b. Present Employment

1. Analysis of current work force:

Total Minority Department

Financial Administration Full-Time Part-Time

Police Full-Time Part-Time

Streets & Highways Full-Time Part-Time

7 0 1 0

34 6 6 0

9 1 1 0

Fire Full-Time 30

8 Part-Time

0

0

Parks & Recreation Full-Time 12

7 Part-Time 5

Inspectors & Zoning Full-Time 2

0 Part-Time

0

0

Utilities Full-Time 26

6 Part-Time 2

0

Sanitation & Sewer Full-Time

47 Part-Time

1

3

22 0

A_ 0. Leslie, yor


Department Total Minority

Janitors Full-Time 2 2 Part-Time 0 0

Civil Defense Full-Time 2 0 Part-Time 0 0

Mechanic Full-Time 1 0 Part-Time 0 0

Community Development Full-Time 2 1 Part-Time 1 0

R.S.V.P. Full-Time 1 0 Part-Time 1 0

193 56

Executive, Leg., & Law Full-Time 0 0 Part-Time 8 0

PASSED AND APPROVED THIS THE 21ST DAY OF MARCH, 1978.

Aldermen Voting AYE:

Aldermen Voting NAY:

.,,.., ., / L t_--- /j• 7-- 7


*

* *

Pursuant to the advertisement for bids for the construction of Jefferson

Avenue, the following bids were received and opened at 2:00 p.m.:

Joe Bennett Construction Co., Inc. $62,415.05

A. B. Cullen & Son, Inc. $68,199.91

Upon the recommendation of T. W. Elliott, motion was made by Alderman

Haley, seconded by Alderman King and passed unanimously to accept the bid

of Joe Bennett Construction Company in the amount of $62,415.05.

*

Mayor Leslie read a letter from a gentleman in town that he had just

received addressed to the Mayor and Board of Aldermen concerning the trash

and paper on our streets.

Mrs. Nina Goolsby has been appointed chairman of the Clean up - Fix up


Campaign for Oxford and we all want to work together to make sure Oxford

is a clean city.

* * *

Don Stewart, Sanitarian came before the Mayor and Board of Aldermen asking

that the city work with him in an effort to get the problem of raw sewerage

running on top of the ground corrected.

Mayor Leslie asked David Bennett and Lanny Griffith to work with Mr.

Stewart on this problem and report back to the Board.

* *

Mrs. Kilgore of North Mississippi Rural Legal Services presented a recap

of the utility hearing for Calvin Clark from the last board meeting.

Mayor Leslie explained that City Attorney Gafford is out of town and

that the board had not had the opportunity to discuss this matter with him

and asked Mrs. Kilgore to give us a few days and then he would get back in

touch with her and give her the board's decision.

* *

Tom Landrum read to the Board a suggested agreement for Water and/or

Sewer Services for Dr. James Rayner's situation that is not covered in the

ordinance adopted in February, 1978. Dr. Rayner owns some 130 acres out-

side the Corporate Limits adjacent to Country Club Subdivision, Part III

and has sold or bargained to sell 8 parcels out of that tract. Dr. Rayner's

residence is being served by a 4 inch water line which he installed and is

requesting that city water be made available to these eight parcels.


passed unaimously to approve the agreement in principal as read by Mr.

Landrum and that the document be prepared in final form and returned to

the Board for approval.

* * * *

Alderman Crews presented members of the Board of Aldermen with two

pictures he had made at the Oxford Junior High School as a result of com

plaints he had received and expressed his concern for the quality of con-

struction. Mayor Leslie was requested to write a letter to Mr. Meadows

and the School Board of Trustees requesting that they attend the meeting of

April 4, 1978 at 7:00 p.m. to give a report on the progress of the construc-

tion of the Oxford Junior High School.

* *

Upon the recommendation of Jack Tidwell, motion was made by Alderman

Haley, seconded by Alderman McLaurin and passed unanimously authorizing the

employment of Jessie Chatman as laborer part time in the cemetery.

*

VIRGI H. CHRESTMAN, CITY CLERK


John Smith, City Engineer advised the Board that the Street Department

was making progress with the pothole situation.

*

John Smith, City Engineer advised the Board that A. B. Cullen had some

new materials on hand that the Street and Water Departments could use, and

he had offered to sell the items to the city at a reduced price.


Alderman Haley and passed unanimously authorizing Mr. Smith to obtain quotes

for the supplies from two other suppliers and if the supplies from Mr. Cullen

in the total amount of $1,344.06 were cheaper, that Mr. Smith be authorized

to purchase the materials from A. B. Cullen, and that he document the files.

* *



/ 4

JQ . LESLIE, MAYOR




COUNTY OF LAFAYETTE

CITY OF OXFORD

* *

*

REGULAR MEETING

* * *

* *

*

7:00 P. M. APRIL 4, 1978



April 4, 1978, it being the time and place fixed by law for the holding








*













* * *


transacted:



Minutes of the March 21, 1978 meeting were approved as presented with

the correction to page 361 changing the word "sewerage" to "sewage".

*


passed unanimously authorizing the approval of the accounts as presented.

* * * *


passed unanimously to reappoint Mrs. Betty S. Brenkert to the Oxford

Housing Authority Board of Commissioners for a five-year term ending

April 24, 1983.

* * * *

There came on for discussion the term of Nolia Banks on the Board of

Commissioners of the Oxford Housing Authority. Mr. Banks has resigned for

health reasons. His term would expire April 24, 1980. Dr. Lucius L. Williams

was nominated to fill the unexpired term by Alderman Crews. Motion was made

by Alderman McLaurin, seconded by Alderman King and passed unanimously that

nominations close and that Dr. Williams be elected by acclamation.

The members of the Housing Authority Board and their tenure of office

are as follows:

Donn DeCoursey - April 24, 1979

Dr. Lucius L. Williams - April 24, 1980

Dana Brammer - April 24, 1981

Hugh C. Wiley, Jr. - April 24, 1982

Mrs. Betty S. Brenkert - April 24, 1983

* * * *

Mayor Leslie read a letter from Sam Haskell, III requesting support for

the "Miss Oxford Pageant". Motion was made by Alderman Haley, seconded by

Alderman King and passed unanimously authorizing the contribution of $200.00

to the "Miss Oxford" Pageant - $100.00 from the Oxford Electric Department

and $100.00 from the City General Fund.

* * * *


Alderman Crews, seconded by Alderman McLaurin and passed unanimously

authorizing the employment of Danny Hipp as Fireman to replace Donald Watts.

*


Upon the recommendation of Ken Welch, City Assessor, motion was made

by Alderman Haley, seconded by Alderman Woodburn and passed unanimously

to change the following assessment as the house was incomplete as of

January 1, 1977:

Parcel 101-3 Richard Hill from 5635 to 30

Mayor Leslie read a letter from Mr. Gene Meadows, Superintendent of the

Oxford Municipal School District as follows:

April 1, 1978 Honorable John O. Leslie Mayor, City of Oxford Oxford, MS 38655

Dear Mayor Leslie:

After receiving your letter of March 29 and discussing your request with the School Board, this is to inform you that the regular school board meeting is held on the first tuesday of each month; therefore, the School Board will be in session April 4, 1978, and will not be able to accept your invita-tion.

I have also been instructed by the Board to extend an invitation to you, Alderman Crews and other members of your Board to meet with the School Board at a special meeting of the School Board with the architect and builder present should you wish to discuss further the quality of construc-tion at Oxford Junior High School.

Sincerely yours,

/s/ G. H. Meadows

G. H. Meadows Superintendent

GHM:am

Mayor Leslie reported that he, Dr. McLaurin, and Alderman Crews met with

Mr. Meadows, the architect, and contractor at the noon hour yesterday, and

it might be best to have the school board report to us next time since we

have met with them.

Alderman Crews made the following statement - "Complaints were made to

me about problems in the Junior High School Construction and the particular

concern that I had was with the wall (stairway wall) in Building 'B' - the

building parallel to the railroad. I have been down there three times -

the third time was the time that the Mayor just referred me to look at it.

We were told at our meeting yesterday or the tour that we took yesterday that

the wall has been repaired and the steel rods have been put in there and I

am glad to recognize this. Because I spoke out as I did at the last meeting,

I incurred the raft of a number of people and some hard feelings have resulted.

I am sorry they did. It was not my intent to ruffle any feathers, to embarrass

anybody. What I am interested in and I think everybody involved is that we

have a good sound structure there and to my untrained eye there was a question

in my mind and two others who had called it to my attention. We made the tour

U


and the work that had been done was pointed out and I have high regard for the

Elliott Construction firm. They built the Activity Center when I was on the

Park Commission Board and did a good job. On that tour there was much work

that is impressive. I know the work was done under adverse conditions, it

was not a textbook situation. I know it was hard. The weather did not

cooperate and having classes in progress created difficulties, but I felt

impelled to make a statement and remedies have been made and I am quick to

acknowledge it."

It was decided to ask the Board of Trustees of the School District to

come at a later date to give a report.

*

Mr. Billy Crews, President of the Associated Student Body came before the

Mayor and Board of Aldermen and presented a Joint Resolution of the President,

The Executive Branch Cabinet, and the Committee on Legal Action of the Associated

Student Body of the University of Mississippi asking that the Mayor and Board

consider amending the Code of Ordinances of the City of Oxford, Section 5-23,

subsection (b), to allow for the sale of cold beer in the City of Oxford. Mr.

Crews stated that this request comes after nine months of research and the ASB

strongly feels that this change would be in the public's best interest and

offered to share with the Board the information that had been obtained in their

study and to discuss this matter further with the Board if they so desire.

Mayor Leslie thanked Mr. Crews for coming and for the information shared

and that the Board would discuss this matter at the next Regular Board Meeting.

*

There came on for consideration the Utility Hearing for Calvin Clark that

had been taken under advisement at the March 7, 1978 Meeting. City Attorney

Gafford recommended to the Mayor and Board that Chapter 31 - Utilities, Section

31-6 of the Code of Ordinances of the City of Oxford be amended to include the

requirement adopted in the form of resolution by the Board in November 1976,

"Any utility customer whose account becomes delinquent more than once will be

required to increase their security deposit to a minimum amount equal to the

utility charges of an avergae two months bill".

Mr. Gafford will present an ordinance amendment at the next meeting of the

Board. This will have the effect of publishing notice to all citizens of the

City of Oxford that such a requirement has been placed in effect and will give

the citizens an opportunity to make any objections they might have to the Mayor

and Board of Aldermen. The effect on Mr. Clark would be that he would be given

an opportunity to start anew and would not be faced with this requirement at

this time.



Based upon Mr. Gafford's recommendation, motion was made by Alderman

McLaurin, seconded by Alderman Crews and passed unanimously authorizing a

refund to Mr. Calvin Clark in the amount of $35.00, which represents the

amount of additional deposit.

*

Mayor Leslie read a letter from Gene Meadows, Superintendent of Oxford

City Schools concerning the busing of all students, which will require the

purchase of six or seven more buses for Oxford. The School Board will be

adopting a resolution requesting funds to provide for the buses and present-

ing it to the Board in the near future.

* *

Ben Smith, Director of Planning and Development reported that one bid

had been received for the sale of the dwelling unit in the Burney Branch

Area. Elijah Pegues bid $1.00 for the house if he is allowed to move; or

$300.00 if he is permitted to tear it down.

Upon the recommendation of Mr. Smith, motion was made by Alderman

Woodburn, seconded by Alderman King and passed unanimously to accept the

bid of Elijah Pegues in the amount of $1.00 and let him move the house on

the condition that the house will be moved at least five miles from the

Corporate Limits.

* *

Upon the request of Fire Chief McDonald, motion was made by Alderman

Crews, seconded by Alderman McLaurin and passed unanimously authorizing

Mr. McDonald to write a letter to the Memphis Fire Department relieving them

of any liability in the work they might do in repairing air masks for the

Oxford Fire Department.

* *


passed unanimously authorizing City Clerk Virginia Chrestman to attend the

City Clerk's Seminar in Jackson April 13-14, 1978.

* *

Ben Smith, Director of Planning and Development advised the Board that

the Community Development Block Grant Application has been prepared under

the direction of the Citizens' Advisory Committee has been submitted to

the A-95 Review Agencies and we have their comments and it is now ready

to be submitted to HUD.

1978 Entitlement Funds $381,000.00

Surplus Urban Renewal 63,000.00

Carry Over 2,000.00

Total Funds $446,000.00



Projects:

Administration $ 45,000.00

Swimming Pool 175,000.00

Streets & Engineering 197,000.00

Contingencies 29,000.00

$446,000.00

The Advisory Committee recommends the priorities for paving streets as

follows: Hathorn Road, Ivy Road, Burney Branch Road on south side of Highway

6 Bypass, Taylor Avenue, Price Hill Road, and old Molly Barr Road.


passed unanimously authorizing the filing of the 1977-78 Community Develop-

ment Block Grant Entitlement Application with the Department of Housing and

Urban Development as presented by Mr. Smith.

* *

Upon the recommendation Ben Smith, Director of Planning and Development,

motion was made by Alderman McLaurin, seconded by Alderman King and passed

unanimously authorizing the purchase of land and moving of a house acquired

by the City to the property for Ben Washington in the Burney Branch Area in

lieu of a $4,000.00 rental assistance payment.

* *

Ben Smith advised the Board that notice was recieved today allowing six

months for the Mayor and Board to adopt the appropriate resolutions for the

Federal Flood Insurance Program. Mr. Smith will be working with the R and D

Center in an effort to draft the regulations for approval by the Mayor and

Board of Aldermen.

* *

John Smith, City Engineer, reported to the Mayor and Board on the South

18th Street Drainage Project. Due to the cut on the lower end of the street

and the time of year the contractor lost about 30 feet of curb and gutter

that will have to be replaced. Mr. Smith recommended that a change order be

issued to replace the curb and gutter.

Under the circumstances motion was made by Alderman Woodburn, seconded

by Alderman McLaurin to authorize a Change Order not to exceed $400.00 for the

replacement of the curb and gutter as outlined by John Smith. The vote was

as follows:

Voting Aye - Woodburn, McLaurin, Crews, King

Voting No - Haley

* * *

36 q


Mayor Leslie reported to the Board that he, Ben Smith, Mr. Gafford, and

HUD officials had been meeting with Mr. Chambliss of North Mississippi Rural

Legal Services all afternoon discussing an Administrative Complaint filed

by Mr. Chambliss. Much progress was made and a full report will be forth-

coming.

*

Jack Tidwell, Superintendent of the Sanitation Department reported on

garbage problems in the City of Oxford. The shopping center around Big K

is still not cleaned up and garbage is being dumped on Rivers Hill, just

off of Pegues Road past Eastview Homes.

Mayor Leslie asked City Attorney Gafford to report at the next Board

Meeting as to what can be done to get the violators into City Court.

* *

Pearline Jones of Molly Barr Road came before the Mayor and Board of

Aldermen stating that she appreciated the work the city did trying to

correct her drainage problem near her driveway but that the ditch adjacent

to her home is now washing and she would like to have some concrete or

something to correct this problem. John Smith, City Engineer, was requested

to check on this matter and report back to the Mayor and Board of Aldermen.

* *

City Attorney Gafford read a proposed Fireworks Ordinance, whereupon

motion was made by Alderman Crews, seconded by Alderman McLaurin and passed

unanimously to accept the First Reading.

* * *

Tom Landrum discussed with the Board a proposed agreement for providing

water and/or services to Dr. James Rayner. This agreement is necessitated

in that Dr. Rayner's situation is not covered in the ordinance adopted in

February 1978. Motion was made by Alderman McLaurin, seconded by Alderman

Haley and passed unanimously authorizing Mr. Landrum to notify Dr. Rayner

that the agreement has been approved in principal and that when he submits

the two written documents required and they have been verified that the

Board will consider adopting the Agreement in final form.

* *

3

AA • • k 1 Y

• • • •


The City Clerk reported that, pursuant to a resolution entitled "A

RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE

CITY OF OXFORD, MISSISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS OF THE SAID CITY

IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) FOR THE PURCHASE

OF FIRE FIGHTING EQUIPMENT AND APPARATUS, AND A TRUCK," adopted by the Mayor

and Board of Aldermen of the City of Oxford, Mississippi, on the 7th day of

March, 1978, she did cause the said resolution to be published in The Oxford

Ea , ;le, a newspaper published in said City, on the 14th, 23st, and 28th days of

March, 1978, as evidenced by proof of publication on file in the office of the

City Clerk, which proof the said Clerk did then exhibit to the Mayor and Board

of Aldermen.

The City Clerk further reported-that no written protest of any kind or

character against the bonds described in the aforesaid resolution had been filed

in the Clerk's office or with the Mayor and Board of Aldermen.

Thereupon, Alderman Crews offered and moved the adoption of the followi

resolution:

A RESOLUTION FINDING AND DETERMINING THAT THE RESO-LUTION ENTITLED "A RESOLUTION DECLARING THE INTEN-TION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) FOR THE PURCHASE OF FIRE FIGHTING EQUIPMENT AND APPARATUS, AND A TRUCK," ADOPTED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, ON THE 7TH DAY OF MARCH, 1978, WAS DULY PUBLISHED AS REQUIRED BY LAW; THAT NO PETITION OF ANY KIND OR CHARACTER AGAINST THE ISSUANCE OF THE BONDS DESCRIBED IN SAID RESOLUTION HAD BEEN FILED BY QUALIFIED ELECTORS OF SAID CITY, AND DIRECTING THE SALE OF SAID BONDS.

WHEREAS, heretofore, to-wit: on the 7th day of March, 1978, the Mayor

and Board of Aldermen of the City of Oxford, Mississippi, did adopt a certain

resolution entitled "A RESOLUTION DECLARING THE INTENTION OF THE MAYOR AND BOARD'

OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, TO ISSUE GENERAL OBLIGATION BONDS

OF THE SAID CITY IN THE AMOUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000)

FOR THE PURCHASE OF FIRE FIGHTING EQUIPMENT AND APPARATUS, AND A TRUCK"; and


City Clerk did cause the said resolution to be published in The Oxford Eagle, a

newspaper published and of general circulation in the City of Oxford and being

qualified newspaper under the provisions of Section 13-3-31, Mississippi Code

3 7 1 MINUTE BOOK No. 29, CITY OF OXFORD


1972 Annotated; said resolution having been published in said newspaper on the

14th, 21st, and 28th days of March, 1978; and

WHEREAS, the said resolution, therefore, was published in the aforesaid

newspaper for at least three (3) consecutive weeks prior to the 4th day of April,

1978, the date specified in said resolution for the issuance of said bonds; and


twenty-one (21) days prior to the 4th day of April, 1978, and the last publica-

tion was made not more than seven (7) days prior to the said date; and

WHEREAS, proof of publication of the aforesaid resolution has been exhib-

ited to the said Mayor and Board of Aldermen and is now on file in the office of

the City Clerk; and

WHEREAS, at or prior to the hour of 7:00 o'clock P.M. on Tuesday, the

4th day of April, 1978, no written protest of any kind or character has been

filed against the issuance of the bonds described in the aforesaid resolution; and

WHEREAS, the time for the filing of any such protest or protests has now

expired; and

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford are now

authorized and empowered to issue the bonds described in the aforesaid resolution:

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE


SECTION 1. That the aforesaid resolution adopted on the 7th day of

March, 1978, has been published for the time and in the manner required by law,

that no written protest of any kind or character has been filed against the

issuance of said bonds, and that the time for the filing of such protest or pro-

tests has now expired.

SECTION 2. That the Mayor and Board of Aldermen are now authorized

and empowered to issue bonds of the City of Oxford, Mississippi, in the amount

of One Hundred Fifty Thousand Dollars ($150,000) to raise money for the purchase

of fire fighting equipment and apparatus and a truck.

SECTION 3. That said bonds in the principal amount of One Hundred

Fifty Thousand Dollars ($150,000) shall be sold on sealed bids to be filed with

the City Clerk at the City Hall, in the City of Oxford, Mississippi, at or be-

fore the hour of __22 00 o'clock A. M. on Tuesday the 20th, day

of

June , 1978; each bid to be accompanied by a cashier's


check, certified check, or exchange, payable to the City of Oxford, Mississippi,

issued or certified by a bank located in the State of Mississippi, in the amount

of Three Thousand Dollars ($3,000), as a guaranty that the bidder will carry out

his contract and purchase the bonds if his bid be accepted. If the successful

bidder fails to purchase the bonds pursuant to his bid and contract, the amount

of such good faith check shall be retained by the City of Oxford and shall be

paid into the treasury of said City as liquidated damages for such failure. The

Mayor and Board of Aldermen reserve the right to reject any or all bids submitted

and, if all bids are rejected, to sell said bonds at private sale at any time

within sixty (60) days after the date advertised for the receipt of bids, at a

price not less than the highest bid which shall have been received at such advert

tised sale.

SECTION 4. That bidders for said bonds be requested to designate in

their bids the price they will pay for bonds bearing interest at a rate or rates

but not exceeding three (3) different rates, likewise to be designated in their

bids; provided, further, that all bids shall conform to the terms relating to

interest rate and otherwise, as contained in the form of Notice of Bond Sale as

set forth in Section 5 of this resolution.

SECTION 5. That, as required by Section 31-19-25, Mississippi Code 19'2

Annotated, the City Clerk shall be and is hereby authorized and directed to give

notice of the sale of said bonds by publication at least two times in The Oxford

Eagle, a newspaper published in the City of Oxford, Mississippi; the first publi-

cation to be made at least ten (10) days preceding the date set for the receipt

of bids, and such notice to be in substantially the following form:



NOTICE OF BOND SALE

FIRE FIGHTING EQUIPMENT BONDS (General Obligations)


Sealed proposals will be received by the Mayor and Board of Alder-men of the City of Oxford, Mississippi, at the City Hall, Oxford, Mississippi, until the hour of 10:00 o'clock A.. M. on Tuesd4Y. the 20th day of June , 197U, at which time saidbids will be publicly opened for the purchase, at not less than par and accrued interest, of the above bonds of said City.

Said bonds are to bear date of July 1, 1978, are to be of the de-nomination of $5,000 each, and shall bear interest at a rate or rates to be determined pursuant to sale of said bonds, payable March 1, 1979, and semi-annually thereafter on September 1 and March 1 in each year. Both principal of and interest on said bonds will be payable at a place to be designated by the purchaser, subject to approval by the Mayor and Board of Aldermen, and said bonds shall mature, without option of prior payment, on March 1 in each of the years as follows:

$10,000 in 1979 through 1981 15,000 in 1982 through 1985 20,000 in 1986 through 1988

Bidders are requested to designate in their bids the price they will pay for bonds bearing interest at a rate or rates, but not more than three (3) different rates, likewise to be designated in their bids. No bond shall bear more than one (1) rate of interest; each bond shall bear interest from its date to its stated maturity at the rate of interest specified in the bid; all bonds of the same maturity shall bear the same rate of interest from date to maturity; no inter-est payment shall be evidenced by more than one coupon and neither canceled nor supplemental coupons shall be permitted; the lowest inter-est rate specified for any bond shall not be less than seventy per centum (70%) of the highest interest rate specified for any bond; and the interest rate represented by any one interest coupon shall not ex-ceed seven per centum (7%). Each interest rate specified in any bid must be a multiple of 1/8 of 1% or 1/10 of 1%, and a zero rate of interest may not be named.

Proposals should be addressed to the Mayor and Board of Aldermen and should be plainly marked "Proposal for Bonds" and should be filed with the City Clerk on or prior to the date and hour hereinabove named. Each bid must be accompanied by a cashier's check, certified check, or exchange, payable to the City of Oxford, Mississippi, issued or certified by a bank located in the State of Mississippi, in the amount of Three Thousand Dollars ($3,000), as a guaranty that the bidder will carry out his contract and purchase the bonds if his bid be accepted. If the successful bidder fails to purchase the bonds pursuant to his bid and contract, the amount of such good faith check shall be retained by the City and shall be paid into the treasury of the City.


In the opinion of Counsel, these bonds will be general obligations of the City, payable, both as to principal and interest, from ad valorem taxes which may be levied, without limit as to rate or amount, upon all taxable property within the City, and are issued to raise money for the purchase of fire fighting equipment and apparatus and a truck.

These bonds are offered subject to the unqualified approval of the

►A ► ■ •• ■.. • • • DEMENT. MERIDIAN 414314

legality thereof by the law firm of Charles and Trauernicht of St. Louis, Missouri. The City will pay the legal fees and will pay for the preparation of the bonds and the cost of the validation of said bonds. Delivery of the bonds will be made to the purchaser within sixty days after the date of sale, at a place to be designated by the purchaser and with-out cost to the purchaser.

It is anticipated that CUSIP identification numbers will be printed on said bonds, but neither the failure to print such number on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the purchaser thereof to accept delivery of and pay for said bonds in accordance with the terms of the purchase contract. All expenses in relation to the printing of CUSIP numbers on said bonds shall be paid for by the issuer; provided, however, that the CUSIP Service Bureau charge for the assignment of said num-bers shall be the responsibility of and shall be paid for by the purchaser.

By order of the Mayor and Board of Aldermen of the City of Oxford, Mississippi, this 4th day of April, 1978.

/s/ Virginia H. Chrestman City Clerk

SECTION 6. That the City Clerk shall obtain from the publisher of the

aforesaid newspaper the customary publisher's affidavit proving publication of

said notice for the time and in the manner required by law, and such proof of publi-

cation shall be filed in the Clerk's office.

SECTION 7. That at the time of the sale of said bonds or at some appro-

priate time thereafter, this Mayor and Board of Aldermen shall take such further

action as may be necessary to provide for the preparation, execution, issuance

and delivery of said bonds.

Alderman McLaurin seconded the motion to adopt the foregoing resolution, ,

and the question being put to a roll call vote, the result was as follows:






Alderman voted

Alderman voted

The motion having received the affirmative vote of all the members of the

Board present, being a quorum of said Board, the Mayor declared the motion carried

and the resolution adopted, this 4th day of April, 1978.

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MERIDIAN 47-83I4


matter of issuing Five Hundred Thousand Dollars ($500,000) Hospital Improve-

ment Bonds and, after discussion of the matter Alderman Haley


A RESOLUTION DIRECTING THE SALE OF FIVE HUNDRED THOU-SAND DOLLARS ($500,000) HOSPITAL IMPROVEMENT BONDS OF THE CITY OF OXFORD, MISSISSIPPI

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford are now

authorized and empowered to issue Hospital Improvement Bonds of said City in the

amount of Five Hundred Thousand Dollars ($500,000); and



WHEREAS, it is now found to be necessary and in the public interest to

proceed at this time with the issuance and sale of said bonds:

SECTION 1. That Hospital Improvement Bonds of the City of Oxford, Mis-

sissippi in the principal amount of Five Hundred Thousand Dollars ($500,000) shall

be sold on sealed bids to be filed with the City Clerk at the City Hall, in the

City of Oxford, Mississippi, at or before the hour of 10:00 o'clock j, M. on

Triesday , the 20th day of June , 1978; each bid to be ac-

companied by a cashier's check, certified check, or exchange, payable to the City

of Oxford, Mississippi, issued or certified by a bank located in the State of

Mississippi, in the amount of Ten Thousand Dollars ($10,000), as a guaranty that

the bidder will carry out his contract and purchase the bonds if his bid be ac-

cepted. If the successful bidder fails to purchase the bonds pursuant to his bid

and contract, the amount of such good faith check shall be retained by the City

of Oxford and shall be paid into the treasury of said City as liquidated damages

for such failure. The Mayor and Board of Aldermen reserve the right to reject

any or all bids submitted and, if all bids are rejected, to sell said bonds at

private sale at any time within sixty (60) days after the date advertised for the

receipt of bids, at a price not less than the highest bid which shall have been

received at such advertised sale.

SECTION 2. That bidders for said bonds be requested to designate in

376



their bids the price they will pay for bonds bearing interest at a rate or rates,

but not exceeding four (4) different rates, likewise to be designated in their

bids; provided, further, that all bids shall conform to the terms relating to

interest rate and otherwise, as contained in the form of Notice of Bond Sale as

set forth in Section 5 of this resolution.

SECTION 5. That, as required by Section 31-19-25, Mississippi Code

1972 Annotated, the City Clerk shall be and is hereby authorized and directed to

give notice of the sale of said bonds by publication at least two times in The

Oxford Eagle, a newspaper published in the City of Oyford, Mississippi; the first

publication to be made at least ten (10) days preceding the date set for the

receipt of bids, and such notice to be in substantially the following form:

NOTICE OF BOND SALE

$500,000

HOSPITAL IMPROVEMENT BONDS (General Obligations)


Sealed proposals will be received by the Mayor and Board of Aldermen of the City of Oxford, Mississippi, at the City Hall, Oxford, Mississippi, until the hour of10:00 o'clock A; M. on Tuesday__ the 20th day of June , 1978, at which time said bids will be publicly opened for the purchase, at not less than par and accrued interest, of the above bonds of said City.

Said bonds are to bear date of July-.1, 1978, are to be of the denomination of $5,000 each, and shall bear interest at a rate or rates to be determined pursuant to sale of said bonds, pay-able March 1, 1979, and semi-annually thereafter on September 1 and March 1 in each year. Both principal of and interest on said bonds will be payable at a place to be designated by the purchaser, subject to approval by the Mayor and Board of Alder-men, and said bonds shall mature, without option of prior pay-ment, on March 1 in each of the years as follows:

$20,000.in1979 $25,000 in 19A1 tithAtgrh 1983 sso,oao in a984 through 194 $36,000 ph 1487 hl rOu4h 40';06s0 InJ(0910-'

$45-, 000 'fl 1991 $50,000 in 1992 through 1993

Bidders are requested to designate in their bids the price they will pay for bonds bearing interest at a rate or rates, but not more than four (4) different rates, likewise to be designated in their bids. No bond shall bear more than one (1) rate of interest; each bond shall bear interest from its date to its stated maturity at the rate of interest specified in the bid; all bonds of the same maturity shall bear the same rate of interest from date to maturity; no interest payment shall be evidenced by more than one coupon and neither canceled nor



supplemental coupons shall be permitted; the lowest interest rate specified for any bond shall not be less than seventy per centum (70%) of the highest interest rate specified for any bond; and the interest rate represented by any one interest coupon shall not exceed seven per centum (7%). Each inter-est rate specified in any bid must be a multiple of 1/8 of 1% or 1/10 of 1%, and a zero rate of interest may not be named.

Proposals should be addressed to the Mayor and Board of Alder-men and should be plainly marked "Proposal for Bonds" and should be filed with the City Clerk on or prior to the date and hour hereinabove named. Each bid must be accompanied by a cashier's check, certified check, or exchange, payable to the City of Oxford, Mississippi, issued or certified by a bank located in the State of Mississippi, in the amount of Ten Thousand Dollars ($10,000), as a guaranty that the bidder will carry out his contract and purchase the bonds if his bid be accepted. If the successful bidder fails to purchase the bonds pursuant to his bid and contract, the amount of such good faith check shall be retained by the City and shall be paid into the treasury of the City.


In the opinion of Counsel, these bonds will be general obliga-tions of the City, payable, both as to principal and interest, from ad valorem taxes which may be levied, without limit as to rate or amount, upon all taxable property within the City, and are issued to provide funds for the purpose of joining with the Board of Supervisors of Lafayette County, Mississippi in building, constructing, remodeling, adding to, and equipping the jointly owned, maintained and operated Oxford-Lafayette County Hospital, within the said city and county.

These bonds are offered subject to the unqualified approval of the legality thereof by the law firm of Charles and Trauernicht of St. Louis, Missouri. The City will pay the legal fees and will pay for the preparation of the bonds and the cost of the validation of said bonds. Delivery of the bonds will be made to the purchaser within sixty days after the date of sale, at a place to be designated by the purchaser and without cost to the purchaser.

It is anticipated that CUSIP identification numbers will be printed on said bonds, but neither the failure to print such number on any bond nor any error with respect thereto shall constitute cause for a failure.or refusal by the purchaser thereof to accept delivery of and pay for said bonds in ac-cordance with the terms of the purchase contract. All expenses in relation to the printing of CUSIP numbers on said bonds shall be paid for by the issuer; provided, however, that the CUSIP Service Bureau charge for the assignment of said numbers shall be the responsibility of and shall be paid for by the purchaser.

By order of the Mayor and Board of Aldermen of the City of Ox- ford, Mississippi, this 4th day of April , 1978.

/s/ Virginia H. Chrestman

City Clerk


DEMENT. VE4110114 47 - 8314 1

SECTION 6. That the City Clerk shall obtain from the publisher of the

aforesaid newspaper the customary publisher's affidavit proving publication of

said notice for the time and in the manner required by law, and such proof of

publication shall be filed in the Clerk's office.

SECTION 7. That at the time of the sale of said bonds or at some appro-

priate time thereafter, this Mayor and Board of Aldermen shall take such further

action as may be necessary to provide for the preparation, execution, issuance, and

delivery of said bonds.

Alderman McLaurin seconded the motion to adopt the foregoing resolution,

and, the question being put to a roll call vote, the result was as follows:






Alderman voted

Alderman voted


Board present, being a quorum of said Board, the Mayor declared the motion carried

and the resolution adopted, this 4th day of April, 1978.

*


3



Motion was made by Alderman Crews, seconded by Alderman McLaurin

and passed unanimously authorizing the advertisement for bids for

1500 G.P.M. pumper for the Fire Department. Said bids to be opened

at 2:00 P.M. on the 2nd day of May, 1978.


and passed unanimously authorizing the advertisement for bids for

the truck and front loader equipment for the Sanitation Department.

Said bids to be opened at 2:00 P.M. on the 16th day of May, 1978.

Motion was made by Alderman McLaurin, seconded by Alderman King

and passed unanimously to declare an Executive Session to discuss

Industrial Park financing, the Consent Decree and an industrial

prospect.

*

EXECUTIVE SESSION

Pursuant to that order to declare an Executive Session, the

following met in the Mayor's Office:

Mayor Leslie, Alderman Crews, Alderman Haley, Alderman King, Alderman McLaurin, and Alderman Woodburn; Tom Landrum, Ben Smith, G. A. Gafford, and Virginia Chrestman.

Mr. Garner Devoe, Mr. Joe Hudspeth and Mr. Sidney Johnson of the

Industrial Committee of the Chamber of Commerce discussed with the

Mayor and Board of Aldermen an industrial prospect for Oxford.

Ben Smith, Director of Planning and Development discussed the

alternate methods of financing the Industrial Park Project. After

discussion, motion was made by Alderman Woodburn, seconded by Alderman

McLaurin and passed unanimously authorizing the use of $162,000.00

local funds (water and sewer surplus/ EPA Funds) to finance the

industrial park in lieu of having a Bond Issue Election.

* is


King and passed unanimously authorizing Mayor Leslie to make

a trip to Washington, D. C. to see the Secretary of the Department

of Housing and Urban Development in an effort to secure additional

funds with which to carry out the Consent Decree.

*

Motion was made, seconded and passed unanimously to recess to meet

at 6:00 P.M. on the 10th day of April, 1978.

VIRGINIA H. CHRESTMAN, CITY CLERK (t) —az--'e&e

JO ESLI , MAYOR





RECESS REGULAR MEETING 6:00 P. M. APRIL 10, 1978

Pursuant to a recess order on April 4, 1978, the Mayor and Board of Aldermen

net on April 10, 1978, at 6:00 P. M., in the Mayor and Board's Chambers in




Russell Woodburn.- Alderman At-Large


John D. Crews - Alderman Ward III






After the meeting was called to order the following business was

transacted:

The Mayor and Board again discussed the reappraisal. The Local and

Private Bill that we requested for financing the reappraisal did not

pass the legislature. notion was made by Alderman King, seconded by

Alderman Crews and passed unanimously that this matter be tabled until a

joint meeting can be held with the Board of Trustees of the Oxford Municipal

Separate School District to discuss their paying a prorata share of the cost

of a reappraisal.

Upon the request of City Assessor Welch, motion was made by Alderman

Woodburn, seconded by Alderman. McLaurin and passed unaninously authorizing

the advertisement for two part time employees to do fieldwork in the City

Assessor's office.

There came on for discussion the letter from the Department of Housing

and Urban Development in reference to the Burney Branch Project, the Consent

Decree and the meeting held with Mr. Chambliss and HUD officials as a result

of an administration complaint filed by Mr. Chambliss.

Mr. Smith, Mr. Gafford, and Mayor Leslie advised the Board that during

the meetings with Mr. Chambliss he stated the letter from HUD had satisfied

the administrative complaint and that he had been notified by HUD that the

complaint has been dismissed.



Alderman King and passed unanimously authorizing the following revised

purchase offers and that the replacement housing cost be revised to $18.75

per square foot for heated and $9.37 per square foot for unheated. Mr.

Smith advised the Mayor and Board that the charges would be a total cost

to the project of $129,530.00.

BURNEY BRANCH ROAD REDEVELOPMENT PROJECT

Parcel Number Revised Purchase Offer

1. Roy Singley $ 1,927.00

2.Harris Washington 3,647.00

3.Andrew Smith 12,484.00

4. K. M. Hickey Estate 8,499.00

5. P. K. Hardy Estate 9,162.00

6. Dr. Georgia Brown 6,596.00

7. Violet Smith 14,786.00

8. Bud Jones 1,156.00

9. Mamie Phillips 15,745.00

10. Wade Ward 16,378.00

11. Durby Boston 6,125.00

12. Mattie C. Smith 10,499.00

13. Susie Alford 4,312.00

14. Omar Craig 635.00

15. Lura Coleman 10,823.00

16. L. C. Manning 6,428.00

17. John Garner 8,402.00

18. Mary E. Cohran Estate 6,776.00

19. Annie M. Coleman 6,082.00

20. Boas Mayes Estate 3,367.00

21. George Higginbottom 11,583.00

22. S. E. Spears Estate 800.00

23. W. P. Grant 250.00

24. Pearliee Harris 798.00

25. James Smith 5,750.00

26. W. P. Haley 23,112.00

*



A RESOLUTION AUTHORIZING RELOCATION PAYMENTS IN EXCESS OF THE $15,000 MAXIMUM REPLACEMENT HOUSING

PAYMENT UNDER THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICY ACT OF 1970

WHEREAS, the "Uniform Relocation Assistance and Real Property Acquisi-

tion Policy Act of 1970 specifies that a maximum grant of up to $15,000 may

be made to eligible homeowners being displaced from a Community Development

Block Grant Program activity; and,

WHEREAS, based upon the prevailing cost of constructing a new replace-

met dwelling, Department of Housing and Urban Development occupancy stan-

dards, and provisions of the Pegues v. Oxford consent decree, certain

displaced homeowners require supplemental funds in addition to the maximum

grant in order to construct a new replacement dwelling; and,

WHEREAS, it is deemed to be in the public interest and reasonably

necessary for the promotion of the public health, safety, and general wel-

fare that supplimental payments be authorized;

NOW, THEREFORE BE IT RESOLVED BY THE MAYOR, AND BOARD OF ALDERMEN OF THE

CITY OF OXFORD, MISSISSIPPI, as follows:

1. Any eligible homeowner being displaced by an activity under the

Community Development Block Grant funds in the event the acquisition

price plus the maximum replacement housing grant are insufficient to enable

the homeowners to purchase or construct a replacement dwelling in accor-

dance with cost determinations adopted by the Mayor and Board of Aldermen

of the City of Oxford.

2. Such supplemental payments shall be made only from Community

Development Block Grant funds and only in the event that there are project

funds available for such purposes. Eligibility for such supplemental pay-

ments shall be determined by the Director of Planning and Development, pro-

vided, however, that any person may appeal such determination to the Mayor

and Board of Aldermen.

The above Resolution having been first reduced to writing and read at

a public meeting of the governing authorities of the City of Oxford, Miss-

issippi, on notion of Alderman Woodburn, seconded by Alderman King, and the

roll being called, the same was adopted by the following vote:

Aldermen voting Yea: McLaurin, Woodburn, Haley, Crews, King

Aldermen voting Nay: None

Approved this the 10th day of April, 1978.


AlThST:




(SEAL)

Alderman King departed the meeting at this time.

Mbtion was made by Alderman Crews, seconded by Alderman McLaurin, and

passed unanimously by the aldermen present that based on the completion of a

satisfactory probationary period, Terry McDonald's, Fire Chief, salary be

adjusted to $14,000.00 per year effective May 1, 1978.

Nbtion was made by Alderman Haley, seconded by Alderman Crews, and

passed unanimously by the aldermen present authorizing Mayor Leslie to

contact Mr. Tom Green with reference to the purchase of 40 acres of land

near Chambers on Old Taylor Road.

On notion duly made, seconded and passed unanimously, it was ordered


, (






COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. APRIL 18, 1978



April 18, 1978, it being the time and place fixed by law for the holding of

said meeting when and where the following were present:



Russell Woodburn - Alderman At-Targe


John Crews - Alderman. Ward III














After the meeting was called to order the following business was trans-

acted:


There came on for consideration the final hearing on the request of

Anderson Land Company to rezone property from R-A, Residential to R-C,

Multi-Family Residential. Tom Newberry, Planning Coordinator advised the

Board that the property had been posted and no objections filed. Mr.

Luther Snavely and Mr. Ernie Wright were present and stated their concern as

they own homes in the area and did not wish to have improvements that would

depreciate the value of their property.


Alderman King, and passed unanimously by the Aldermen present to adopt

Ordinance No. 1978-5, "AN ORDINANCE AMENDING THE OFFICIAL ZONING ORDINANCE OF

THE CITY OF OXFORD, MISSISSIPPI, 1971, SO THAT CERTAIN PROPERTY IS RE-ZONED

FROM R-A, SINGTE-FAMILY RESIDENTIAL TO R-C, MULTI-FAMILY RESIDENTIAL".

Said ordinance is recorded in its entirety in Ordinance Book 3, pages

352-354.

Ron Borne, Chairman of the Board of the Oxford Park Commission came

before the Mayor and Board of Aldermen and presented the quarterly report

for January, February, and March.

Mbtion was made by Alderman Woodburn, seconded by Alderman Haley, and

passed unanimously by the aldermen present authorizing the advertisement for

bids for water supplies. Bids to be opened at 2:00 P. M., May 2, 1978.

John Smith, City Engineer, reported to the Board that he had checked on

the problem of Pearline Jones on Molly Barr Road and that the City will

continue to work with her as broken concrete and material is available and

the weather premits to arrest the erosion problem.

Upon the recommendation of Chief of Police Billy White, notion was

made by Alderman King, seconded by Alderman Haley and passed unanimously by

the aldermen present to employ Phillip Ray Magee, Michael William Barone,

Vincent Anthony Dauro, and Dana Laura Damesworth, Interns for the Police

Department for 12 weeks beginning May 15, 1978.

Upon the recommendation of David Bennett, notion was made by Alderman

Haley, seconded by Alderman Woodburn and passed unanimously by the aldermen

present authorizing the employment of two high school youths through the DEA

Program for the summer as grass cutters.

38

38 9 MINUTE BOOK No 29, CITY OF OXFORD


Motion was made by Alderman King, seconded by Alderman Crews and

passed unanimously by the aldermen present authorizing the payment of

$1,440.00 to Freeland and Gafford for services rendered in Pegues VS

City of Oxford.

* * Don Stewart, Sanitarian of the Lafayette County Health Department

came before the Mayor and Board of Aldermen and presented the Mayor with

a copy of the new procedures from the State Board of Health governing food

establishments.

* * City Clerk, Virginia Chrestman advised the Mayor and Board that the

Audit Report for Community Development Block Grant Funds for the period

ended November 30, 1977, has been filed and is available in her office.

* * Dr. Sharpe Johnson came before the Mayor and Board to discuss the

problem of garbage and litter that is blowing from the Oakwood Shopping

Center around his clinic property.

After discussion, City Attorney Gafford was requested to review this

situation and prepare an ordinance that could be enforced to eliminate

this problem.

* *


passed unanimously by the aldermen present authrizing City Attorney Gafford

to file an amendment with the Mississippi A & I Board amending the Certi-

ficate of Public Convenience and Necessity showing the use of local funds

in lieu of Industrial Bonds in the development of the Industrial Park.

* * * * Upon the recommendation of David Bennett, motion was made by Alder-

man. Woodburn, seconded by Alderman Haley and passed unanimously by the

aldermen present to charge $9.50 per 1,000 gallons for the Corp of Engineers

to use the facilities of our Sewerage Treatment Plant to dispose of

waste water from the restroom facilities at Sardis and Enid.

1.; *

JOHN O. LESLIE MAYOR

3 Cfl


A RESOLUTION OF THE BOARD OF ALDERMEN THE CITY OF OXFORD, LAFAYETTE COUNTY, MISSISSIPPI, AUTHORIZING THE MAYOR

OF THE CITY OF OXFORD TO PREPARE AND FILE AND APPLICATION FOR FINANCIAL

ASSISTANCE UNDER THE SMALL COMMUNI-TIES PROVISIONS OF THE HOUSING AND

COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED


as the Housing and Community Development Act of 1974, as amended, where finan-

cial assistance is made available to various cities and towns; and

WHEREAS, the City of Oxford is a duly organized and incorporated munici-

pality in the County of Lafayette and in the State of Mississippi possessing

legal authority to apply for grants and financial assistance as provided and

made available under the Housing and Community Development Act of 1974, as

amended; and

WHEREAS, the programs established by Housing and Community Development

would be beneficial and in the interest of the public welfare of the citizens

of the City of Oxford and it is the desire of the Board of Aldermen, being

the governing body of the City of Oxford, that said financial assistance and

grants as provided in the Housing and Community Development Act of 1974, as

amended, be acquired by said City.

NOW; THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN of OXFORD,

MISSISSIPPI that Mayor John 0. Leslie is hereby authorized and directed to

prepare and make application for financial assistance and grants under the

Small Communities provisions of the Housing and Community Development Act of

1974, as amended.

BE IT FURTHER RESOLVED that Mayor John O. Leslie is authorized and

directed to execute any assurances necessary and required by the Housing and

Community Development Act of 1974, as amended, and is authorized and directed,

as the authorized representative of the City of Oxford, to act in an official

capacity in connection with said application and to provide such additional

information as may be required.

PASSED AND APPROVED this the Jay of , 1978.

VI INIA H. CHRESTMAN CITY CLERK


RESOLUTION ADOPTING A FAIR HOUSING PLAN FOR THE CITY OF OXFORD, MISSISSIPPI

WHEREAS, the Housing and Community Development Act of

1974 has as a primary objective the development of viable urban

communities, by providing decent housing and a suitable living

environment, principally for persons of low and moderate income

through the elimination of slums and the prevention of blighting

influences; the conservation and expansion of the nation's housing

stock in order to provide a decent home in a suitable living environ-

ment for all persons, and the reduction of the isolation of income

groups within communities and geographical areas and the promotion

of an increase in the diversity and vitability of neighborhoods

through the spatial deconcentration of housing opportunities for

persons of lower income and the revitalization of deteriorating or

deteriorated neighborhoods to attract persons of higher income; and

WHEREAS, the City of Oxford as an applicant for assistance

through the Community Development Block Grant Program must assure

the U.S. Department of Housing and Urban Development that it will

comply with applicable provisions of the Housing and Community

Development Act of 1974, certain Executive Orders issued relative

thereto, and Title VIII of the Civil Rights Act of 1968 as amended,

administering all programs and activities relating to housing and

community development in a manner to affirmatively further fair housing

and will take action to affirmatively further fair housing in the

sale or rental of housing, the financing of housing and the pro-

vision of brokerage services within the applicant's jurisdiction; and

WHEREAS, the Community Development Block Grant programs

as undertaken by the City of Oxford in program years 1976, 1977 and

1978 represent an overall effort to increase the desirability of

existing low and moderate income housing areas to attract persons

of higher income; and



WHEREAS, while there is no known activity by any person

or group which would tend to coerce, intimidate, threaten, or inter-

fere with the location or relocation of any person within the City

of Oxford or which would otherwise interfere with the exercise or

enjoyment of any right granted by applicable federal statutes, rules

and regulations and, a review of the population characteristics of

the City of Oxford, Mississippi reveals a general diversification

of low and moderate income groups within the community, the City of

Oxford nevertheless desires to further the revitalization of the

community, including the restoration and rehabilitation of stable

neighborhoods to the maximum extent possible, and the reclamation

of the housing stock where feasible through the use of a broad range

of techniques for housing restoration by local government, the pri-

vate sector or community organizations including provision of a

reasonable opportunity for tenants displaced as a result of such

activities to relocate in their immediate neighborhood, promote

greater choice of housing opportunities and avoid undue concentra-

tions of assisted persons in areas containing a high proportion of

low and moderate income persons, and assuring the availability of

public facilities and services adequate to serve proposed housing

projects.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD

OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS:

1. The City of Oxford hereby adopts a fair housing

plan to assure administration of the Community Development

Block Grant Program in a manner which will affirmatively

further fair housing in the City of Oxford, Mississippi

through the continued administration of all such programs

in accordance with applicable federal statutes, rules and

regulations which requires that a copy of this resolution

be forwarded to all licensed realtors and financial service

39=x .


institutions located within the City of Oxford, urging

their compliance with applicable fair housing statutes,

rules and regulations.

2. The Equal Opportunity officer of the City of

Oxford will maintain a record of all complaints filed

and the action taken with regard thereto.

3. The City will maintain records of its actions

in the furtherance of fair housing in accordance with

this plan.

The above resolution having been considered at a public

meeting of the Mayor and Board of Aldermen of the City of Oxford,

Mississippi, on motion of Alderman Crews , seconded by

Alderman Haley , and the roll being called, the same was

adopted by the following vote:




Alderman McLaurin voted being absent


Approved, this the 18th day of April, 1978.

JOHN 0. IE, Mayor L.

ATTEST:

."--( J.— - ;4- , ,n -

VIRGINIA H. CHRESTMAN, City Clerk

On notion duly made, seconded and passed unanimously, it was ordered

that this Board do naw adjourn Sine-Die.

4






COUNTY OF LAFAYETTE

CITY OF OXFORD

*- * *

*

REGULAR MEETING 7:00 P. M. MAY 2, 1978


Oxford, Mississippi, net in regular session at the City Hall at 7:00 P.

M., Tuesday, May 2, 1978, it being the time and place fixed by law for







* Virginia H. Chrestman - City Clerk













*

After the meeting was called to order, the following business was trans-

acted:



There being no additions or corrections, the minutes of the meetings

of April 4, April 10, and April 18, 1978, were approved as presented.

* * Don Stewart, Sanitarian presented the following list of persons who

have been given 30 days notice to connect to the City Sewer System:

Albert McGlown P. 0. Box 833 Oxford, MS 38655

Charles C. McGonagill Highway 7 North Oxford, MS 38655

House Jackson NW. Mobile Bone Park, South Lamar

W. W. Bruce 1504 Johnson Ave. Oxford, MS 38655

Mbbile Home Park, South Lamar St.

Etta Carrothers Park E. 9715, South Halsted St. Chicago, IL 60628 Owen House on Riverhill

Motion was made by Alderman McLaurin, seconded by Alderman King, and

passed unanimously by the aldermen present to approve the accounts as

presented.

Mbtionwas made by Alderman Woodburn, seconded by Alderman King, and

passed unanimously by the aldermen present authorizing Mayor Leslie to

execute Change Order 5-1/11P granting a 45-day time extension to Associated

Constructors, Inc.

Pursuant to the advertisement for bids for painting the 200,000 gallon

water tank north of town, the following bids were received and opened at

2:00 P. M.

BIDS TABULATION ON PAINTING WATER TANK

Bidders Total Bid

1. Hercules Tank & Iron Works (Butler, Alabama 36904)

$19,700.00

2. Mardis Tank Service Company (Oxford, NS)

$12,334.00

3. Southern Tank Service (Bruce, MS)

$17,500.00

Upon the recommendatian of City Engineer, John Smith, notion was

made by Alderman Woodburn, seconded by Alderman McLaurin and passed

unanimously by the aldermen present to accept the bid of Mardis Tank

Service Company in the amount of $12,334.00.

39G MINUTE BOOK No. 29, CITY OF OXFORD


Pursuant to the advertisement for bids for water supplies for the Water

Department the following bids were received and opened at 2:00 P. M.:

BIDS TABULATION ON WATERWORKS SUPPLTFS

Bidders

1. Burkhead's Municipal Supply (Jackson, MS)

2. Central Pipe Supply Company (Jackson, MS)

3. Davis Meter & Supply Company ** (Thomasville, GA)

4. General Pipe & Supply Company (Memphis, TN)

5. Southern Meter & Supply Company (Jackson, MS)

6. Wholesale Supply Company, Inc. (Jackson, MS)

$5,816.72

$5,283.30

$4,893.77

$5,052.91

$5,122.47

$5,354.23

** Davis Meter & Supply Company bid 22 of the 23 items advertised.

Upon the recommendation of City Engineer John Smith, motion was made by

Alderman McLaurin, seconded by Alderman King, and passed unanimously by the

aldermen present to accept the bid of General Pipe & Supply in the amount of

$5,052.91.

Pursuant to the advertisement for bids for 1500 G.P.M. Pumper and Equip-

ment for the Fire Department, the following bids were received and opened at

2:00 P. M.:

TABULATION OF BIDS FOR 1500 GPM PUMPER AND EQUIPMENT If contract is let by

Name Of Company Total Bid May 5, 1978, and Chassis paid in 30 days.

1. Southern Fire Equipment Company $ 97,696.00 $ 91,246.00

2. Auerican TAFrance

3. Jack Cocke and Company, Inc.

4. Day Fire Equipment Company

5. Nbosa Equipment Company

Price Of Chassis

Southern Fire Equipment Company, Inc.

Day Fire Equipment Company

99,217.00

99,509.00

101,399.00

101,784.00

$38,715.00

$39,985.00

99,217.00

96,412.00

96,994.00

101,784.00

Upon recommendation of Fire Chief McDonald, motion was made by Alderman

McLaurin, seconded by Alderman King and passed unanimously by the aldermen

present to accept the bid of Southern Fire Equipment Company in the amount

of $91,246.00, and that the Chassis be paid for from the General Fund in the

amount of $38,715.00 within 30 days to be repaid upon the sale of the $150,000


DEMENT. MERIDIAN 4743 I 4

General Obligation Bonds.

.1c * * *

Upon the recommendation of Tom Landrum, Superintendent of Oxford Electric

Department, motion was made by Alderman Woodburn, seconded by Alderman Haley

and passed unanimously by the aldermen present to employ Mrs. Kay Hill,

cashier in the Electric Department at a salary of $575.00 per month.

* * * * Dr. Thomas Flynn cane before the Mayor and Board of Aldermen to

address the topic of "City Dog Pound". The current pound is a blight on the

City. Oxford needs to be a model city. Be encouraged the Mayor and Board

to consider the proposition to establish a new humane shelter. Plans have

been drawn and it is estimated to cost approximately $8,000 to $10,000.


passed unanimously by the aldermen present to thank Dr. Flynn for coming

and discussing this problem and that it will be considered.

* *


passed unanimously by the alderman present authorizing Bob Tabor and Rubin

Jaco to attend fire school May 8-12 and May 22-26 in Jackson.

* *

Mbtian was made by Alderman Woodburn seconded by Alderman Haley and

passed unanimously by the aldermen present adopting Ordinance No. 1978-6,

"AN ORDINANCE ENACTING SECTIONS 19-35 thru 19-39 OF THE CODE OF ORDINANCES

OF THE CITY OF OXFORD, MISSISSIPPI, REGULATING THE SALE, POSSESSION CRUSE

OF FIREWORKS WITHIN THE CORPORATE LIMITS OF THE CITY OF OXFORD, MISSISSIPPI".

Mayor Leslie departed the meeting at this time and Mayor Pro Tempore

Mpiaurin presided.

* * * Upon the recommendation of Fire Chief McDonald notion was made by

Alderman King, seconded by Alderman Haley and passed unanimously by the

aldermen present authorizing the promotion of Fred Mosely to Lieutenant

in the Fire Department.

* * * * Upon the recommendation of Billy White, Chief of Police, motion was

made by Alderman King, seconded by Alderman. Woodburn and passed unanimously

by the aldermen present that due to the decrease in funds from LEA for

the the Intern program that the three interns who wish to work for free

in order to graduate be permitted to work.

* * *

39A MINUTE BOOK No. 29, CITY OF OXFORD



unanimously by the aldermen present to authorize advertisement for bids for

the sale of 1967 Ford Truck in Sanitation Department.

* Upon the recommendation of Ben Smith, Director of Planning and Development,

notion was made by Alderman Woodburn, seconded by Alderman King and passed

unanimously by the aldermen present authorizing the revision to land purchase

from Roy Singley in Burney Branch to reduce the purchase to 5,518.31 square

feet for the price of $1,021.00.

Upon the recommendation of Ben Smith, Director of Planning and Development,

motion was made by Alderman Woodburn, seconded by Alderman Haley and passed

unanimously by the aldermen present approving the Pre-Application Budget for

proposed Rivers Hill Rehabilitation Program in the total amount of $1,364,650

over a three year period.

ACTIVITY

FINANCING PLAN

PROPOSED RIVERS HILL REHABILITATION PROGRAM

ESTIMATED COST YEAR I YEAR II YEAR III

$400,000 $ 40,000 $180,000

340,000 250,000 -0-

27,200 20,000 -0-

270,000 36,000 132,000

5,000 500 2,000

18,000 3,600 7,200

63,250 -0- -0-

25,000 -0- 25,000

151,200 50,400 50,400

$1,299,650 $400,500 $396,600

65,000 20,000 20,000

$1,364,650 $420,500 $416.600

1. Rehabilitation Grants (50 @ $8,000)

2. Street Improvements (7,250 L.F. @ $40) (1,000 L.F. @ $50)

3. Engineering @ 8%

4. Acquisition/Relocation (5 vacant @ $6,000, 10 occupied @ $24,000)

5. Moving/Displacement Pay-ments (10 @ $500)

6. Legal, Appraisals, Owner-ship Data (15 @ $1,200)

7. Water/Sewer Improvements (Inclilding Engineering)

8. Rivers Hill Park Improve-ments

9. Administration (36 no5. @ $4,200)

Subtotal

10. Contingencies

TOTAL ESTIMATED COST

$180,000

90,000

7,200

102,000

2,500

7,200

63,250

-0-

50,400

$502,550

25,000

$527,550

* *

39 ) MINUTE BOOK No. 29, CITY OF OXFORD

DEMENT. Eli !DI AN 47-8314

Upon the recommendation of City Engineer John Smith, motion was made

by Alderman Haley, seconded by Alderman Woodburn and passed unanimously by

the aldermen present to designate Washington Street from Elm and 9th to

14th Street as "East" Washington and that section of Washington from North

7th Street to the dead end by the Fire Station as "West" Washington.

Traffic Engineer Billy White was requested to study the traffic

situation with East Washington being a two-way street rather than one-

way as it is now.

City Attorney Gafford read for the First Reading an ordinance amending

Code of ordinances Chapter 31 - Utilities, Section 31-6.

There came on for discussion the Mississippi Municipal Convention to

be held in Biloxi June 28-30. Motion was made by Alderman King, seconded

by Alderman Haley to amend the General Fund Legislative Budget to allow

$300.00 each for members of the Board, the Mayor, and City Clerk to attend

the convention. The vote was as follows:

Voting Aye - King, Haley

Voting No - Woodburn

The motion carried.

Fire Chief McDonald advised the Board that the 1928 La France Fire

Truck has been restored and extended an invitation to all to come to Fire

Station Number One and see it.

City Attorney Gafford was requested to investigate establishing a His-

torical Trust and that this Fire Trick always remain the property of the

City of Oxford - never to be sold.

On motion duly made, seconded and passed unanimously it was ordered


/ L VIRGIN H. CERES...DAN, CITY CLERK





COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P.M. MAY 16, 1978

Be it remembered that the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, met in regular session at the City Hall at

7:00 P.M., Tuesday, May 16, 1978, it being the time and place fixed by

law for the holding of said meeting when and where the following were

present:












David Bennett - Superintendent of Wastewater Treatment Plant







transacted:

There being no additions or corrections to the minutes of the

meeting of May 2, 1978, the minutes were approved as presented.

*

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 4T-8314

Pursuant to the advertisemtnt for bids for 1978 Front

Loading Garbage Truck opened at 2:00 P. M., the following bids

were received:

Chassis & Cab for 1978 front loading truck F. W. Belk & Son Motor Company $21,312.55

FOR GARBAGE UNIT:

Hawkins Equipment Co., Memphis, TN $16,575.00

A. P. Lindsey Distributors, Inc., Jackson $17,140.00

Scruggs Equipment Co., Memphis, TN $15,851.40

Motion was made by Alderman Haley, seconded by Alderman

King, and passed unanimously by the aldermen present to accept

the bid of F. W. Belk & Son Motor Company in the amount of

$21,312.55, and Scruggs Equipment Company in the amount of

$15,851.40.

Pursuant to the advertisement for bids for the Sale of 1967

Ford 2-Ton Truck, the following bids were received and opened

at 2:00 P. M.:

Mike Alderson $ 712.00 Lamar Burchfield 1251.00 Robert Whitehead 642.00 James E. Hamilton 1015.05

Motion was made by Alderman Haley, seconded by Alderman King

and passed unanimously by the aldermen present to accept the

bid of Lamar Burchfield in the amount of $1251.00 and authorize

the Mayor to execute a Bill of Sale to Mr. Burchfield.

Motion was made by Alderman King, seconded by Alderman Wood-

burn and passed unanimously by the aldermen present authorizing

Robert Foster, Civil Defense Director to install the Emergency

Power Plant for City Hall according to the plans presented.

Don Stewart, Lafayette County Sanitarion, came before the

Mayor and Board of Aldermen and presented pictures he had taken

of a garbage dump inside the city limits on Vaughn Circle. The

Board requested Mr. Stewart to discuss this with City Attorney

Gafford and Police Chief Billy White in an effort to enforce

the ordinance.

40!


Upon the request of City Engineer, John Smith, motion was made

by Alderman Woodburn, seconded by Alderman Haley and passed unan-

imously authorizing the advertisement for bids for a backhoe for

the Water Department.

John Smith, City Engineer, reported to the board on the

emergency repair work on Burney Branch. Charles Ivy has worked

with his dozer to push out the sandbar and the drag line work

will begin tomorrow in an effort to stabilize the bank to pro-

tect the outfall sewer line.

* There came on for discussion the passing lanes on Jackson

Avenue Extended at Country Club, Rebel Drive, and Sorority Row.

John Smith reported that some of the work can be done "in house".

After discussion motion was made by Aldermen Haley, seconded by

Alderman Woodburn and passed unanimously by the aldermen present

authorizing Mr. Smith to contract for the work that cannot be

done "in house" and build the passing lanes while the students

are on vacation.

* * David Bennett, Superintendent of Wastewater Treatment Plant

discussed with the Board the problem of the sand in the lift

stations caused by the recent rains and the problems of Burney

Branch. A company in Baton Rouge, Louisiana, quoted the price

of $12,000.00 to remove the sand and the City would have to

haul it.

After discussion motion was made by Alderman Woodburn,

seconded by Alderman Haley and passed unanimously by the aldermen

present authorizing Mr. Bennett to proceed to make an emergency

purchase of a pump (approximate cost $1500.00) that will remove

the sand from the lift stations.

Upon the recommendation of David Bennett, motion was made by

Alderman Woodburn, seconded by Alderman King and passed unanimously

by the aldermen present authorizing the purchase of a mower for

the Case Tractor at the Treatment Plant.

* Upon the recommendation of David Bennett, motion was, made

by Alderman King, seconded by Alderman Woodburn and passed

4



unanimously by the aldermen present authorizing five employees

from the Treatment Plant to attend the short course for opera-

tors at Mississippi State May 28-June 2, 1978.

Upon the recommendation of Ken Welch, motion was made by

Alderman King, seconded by Alderman Woodburn and passed unani-

mously by the aldermen present to change the following assess-

ment on the 1977 Tax Roll as the house burned:

Parcel 23-83 from 3930 to 330

Upon the recommendation of Ken Welch, City Assessor, motion

was made by Alderman Haley, seconded by Alderman King and passed

unanimously by the aldermen present authorizing the employment

of Terry Lynn Mix and Roger Wayne Woodall in the assessor's

office effective May 17, 1978 through August 30, 1978.

* Upon the recommendation of Ken Welch, motion was made by

Alderman Crews, seconded by Alderman King and passed unanimously

by the aldermen present authorizing the employment of Mary

Giban on a temporary basis in the assessor's office until Debbie

McLarty returns from maternity leave.

Motion was made by Alderman Haley, seconded by Alderman King

and passed unanimously by the aldermen present adopting the

following Resolution:

RESOLUTION APPROVING APPLICATION FOR PRELIMINARY LOAN FOR LOW-RENT PUBLIC HOUSING

WHEREAS, it is the policy of this locality to eliminate substandard and other inadequate housing, to prevent the spread of slums and blight, and to realize as soon as feasible the goal of a decent home in a suitable living enrironment for all of its citizens; and

WHEREAS, under the provisions of the United States Housing Act of 1937, as amended, the United States of America, acting through the Secretary of Housing and Urban Development (herein called the "Government"), is authorized to provide financial assistance to local public housing agencies for undertaking and carrying out preliminary planning of low-rent housing projects that will assist in meeting this goal; and

WHEREAS, the Act provides that there shall be local deter-mination of need for low-rent housing to meet needs not being adequately met by private enterprise and that the Government shall not make any contract with a public housing agency for preliminary loans for surveys and planning in respect to any low-rent housing projects unless the governing body of the locality involved has by resolution approved the application

of the public housing agency for such preliminary loans; and

WHEREAS, the Oxford Housing Authority (herein called the "Local Authority") is a public housing agency and is applying to the Government for a preliminary loan to cover the costs of surveys and planning in connection with the development of low-rent housing;

NOW, THEREFORE, be it resolved by the Board of Aldermen of the City of Oxford as follows:

1. That there exists in the City of Oxford a need for such low-rent housing which is not being met by private enterprise;

2. That the application of the Local Authority to the Government for a preliminary loan in an amount not to exceed $10,000.00 for surveys and planning in connection with low-rent housing projects of not to exceed approximately 50 dwelling units is hereby approved.

Passed and approved this the 16th day of May, 1978.


(SEAL)



(/) . Leslie

Mayor

MINUTE BOOK No. 29, CITY OF OXFORD 405


Motion was made by Alderman Woodburn, seconded by Alderman

Crews and passed unanimously by the aldermen present authoriz-

ing the adoption of the following Resolution:

RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATION AGREEMENT

WHEREAS,

Thp nxford noticing Avtllaritg

(herein acalled the "Local Authority") and City of oxford,

(herein call the "Municipality")

desire to enter into a Cooperation Agreement in connection with the development

of low-rent housing units pursuant to the United States Housing Act of 1937 as

amended:

NOW, THEREFORE, BE IT RESOLVED BY the Mayor. and Board of Aldermen

that the Local Authority and the Municipality enter into a Cooperation Agreement

and the Oxford Housing Authority is hereby authorized to execute the same on

behalf of the City of Oxford and the City Clerk

to attest the same and affix thereto the seal of the

City of Oxford , said Cooperation Agreement being in the form

attached hereto as Exhibit "A".

Passed and Approved this the 16th day of May, 1978.


ii

(SEAL)

II



COOPERATION AGREEMENT

This Agreement entered into this 16th day of May , 1978

by and between the Oxford Housing Authority

(herein called the "Local Authority") and City of Oxford, Mississippi

(herein called the "Municipality"), witnesseth:

In consideration of the mutal covenants hereinafter set forth, the parties hereto do agree as follows:

1. Whenever used in this Agreement:.

(a) The term "Project" shall mean any low-rent housing hereafter developed as an entity by the Local Authority with financial assistance of the United States of Amerida acting, through the Secretary of Housing and Urban Develop-ment (herein called the "Government"); excluding, however, any low-rent housing project covered by any contract for leans and annual contributions entered into between the Local Authority and the Governemnt, or its predecessor agencies, prior to the date of this Agreement.

(b) The term "Taxing Body" snail mean the State or any political sub-division Or taxing unit thereof in which a Project is situated and which would have authority to assess or levy real or personal property taxes or to certify such taxes to a taxing body or public officer to be levied for its use and benefit with respect to a Project if it were not exempt from taxation.

(c) The term "Shelter Rent" shall mean the total of all charges to all tenants of a Project for dwelling rents and nondwelling rents (excluding all other income of such Project), less the cost to the Local Authority of all dwelling and nondwelling utilities.

(d) The term "Slum" shall mean any area where dwellings predominate which, by reason of dilapidation, overcrowding, faulty arrangement or design, lack of bentilation, light or sanitation facilities, or any combination of these factors, are detrimental to safety, health or morals.

2. The Local Authority shall endeavor (a) to secure a contract or contracts with the Government for laons and annual contributions covering one or more Projects comprising approximately 50 units of low-rent housing and (b) to develop and administer such Project or Projects, each of which shall be located within the corporate limits of the Municipality. The obligations of the parties hereto , shall apply to each such Project.

3. (a) Under the constitution and statutes of the United States of America , all Projects are exempt from all real and personal property taxes and special assessments levied or imposed by any Taxing Body. With respect to any Project, so long as either (i) such Project is owned by a public body or governmental agency and is used for low-rent housing purposes; or (ii) any contract between the Local Authority and the Government for loans or annual contributions, or both, in connection with such Project remtins in force and effect, or (iii) any bonds issued in connection with such Project or any monies due to the Government in connection with such Project remains unpaid, whichever period is the longest the Municipality agrees that it will not levy or impose any real or personal property taxes or special assessments upon such Project or upon the Local Authority with respect thereto. During such period, the Local Authority shall make annual payments (herein called "Payments in Lieu of Taxes") in lieu of such taxes and special assessments and in payment for the public services and facilities fur-nished from time to time without other cost or charge for or with respect to

such Project.



(MI-52681) ;‘,./. 1969 Pa;;1. 2 '

(h) Each such annual Payment in Lien 01 Taxes shall he made after the end of the fiscal year ef:tahlished for such Project - , and shall he In an amount' equal to either (i) ten percent (10%) of the Shelter Rent actually collected but in no event to exceed ten percent (107.) of the Shelter Rent charged by the Local Authority in respect to such Project during such fiscal year or (ii) the amount permitted to be paid by applicable state law in effect on the date such payment is made, whichever amount is the lower.

(c) The Municipality shall distribute the Payments in Lieu of,Taxes among the Taxing Bodies in the proportion which the real property taxes which would have been paid to each Taxing Body for such year if the Project were not exempt from taxation bears to the total real property taxes which would have been paid to all of the Taxing bodies for such year if the Project were not exempt from taxation; Provided, however, That no payment For any year shall be made to any taxing Body in excess of the amount of the real property taxes which would have been paid to such Taxing Body for such year if the Project were not exempt from taxation.

(d) Upon failure of the Local Authority to make any Payment in Lieu of Taxes, no lien against any Project or assets of the Local Authority shall attach, nor shall any interest or penalties accrue or attach on account thereof. •

4. The Municipality agrees that, subsequent to the date of initiation (as defined in the United States Dousing Act of 1937) of each Project and within five years after the completion thereof, or such further period as may be approved by the Government there has been or will be elimination, as certified by the Municipality, by demolition, condemnation, effective closing, or compulsory repair or improvement, of unsafe or insanitary dwelling units situated in the locality or metropolitan area in which such Project Is located, substantially equal in number to the number of newly constructed dwelling units provided by such Project; Provided, That, where more than one family is living in an unsafe or insanitary dwelling unit, the elimination of such unit shall count as the elimination of units equal to the numhor of families acconnodated therein; and Provided, further, That this paragraph 4 shall not apply in the case of (i) any Project developed on the site of a Slum cleared subsequent to July 15, 1949, and that the dwelling units eliminated by the clearance of the site of such Project shall not be counted as elimination for any other Project or any other low-rent housing project, or (ii) any Project located in a rural nonfarm or Indian area.

5. During the period commencing with the date of the acquisition of any part of the site or sites of any Project and continuing so long as either (I) such Project is owned by a public body.ier governmental agency and is used for low-rent housing purposes, or (ii) any contract between the Local Authority and the Government for loans or annual contributions, or both, in connection with such Project remains in force .and effect, or (iii) any bonds issued in connection will' such Project or any monies due to the Government in connection with such Project remain unpaid, whichever period is the longest, the municipality without cost or charge to the Local Authority or the tenants of such Project (other than filo. Payments in Lieu of Taxes) shall:

(a) Furnish or cause to be furnished to the Local Authority and the tenants of such Project public services and facilities of the same character and to the same extent as are furnished from time to time without cost or charge to other dwellings and inhabitants in the Municipality;


HUD-52481 Page 3 December 1969

(a) Furnish or cause to be furnished to the Local Authority and the tenants of such Project public services and facilities ' of the same character and to the same extent as are furnished from time to time without cost or charge to other dwellings and inhabitants in the Municipality;

(b) Vacate such streets, roads, and alloys within the area of such Project as may be necessary in the development thr3reof, and convey without charge to the Local Authority such interest as the Municipality may have in such vacated areas; and, in so far as it is lawfully able to do so without cost or expense to the Local Authority or to the Municipality, cause to be removed from such vacated areas, in so far as it may be necessary, all public or private utility lines and equipment;

(c) In so far as the Municipality may lawfully do so, (i) grant such deviations from the building code of the Municipal-ity as are reasonable and necessary to promote economy and efficiency in the development and administration of such Project, and at the same time safeguard health and safety, and (ii) mare such changes in any zoning of the site and surrounding territory of such Project as are reasonable and necessary for the development and protection of such Project and the surrounding territory;

(d) Accept grants of easements necessary for the development of such Project; and

(e)Cooperate with the Local Authority by such other lawful action or ways•as the Municipality and the Local Authority may find necessary in connection with the development and administration of such Project.

6. In respect to any Project the Municipality further agrees that within a reasonable time after receipt of a written request therefor from the Local Authority:

(a) It will accept the dedication of all interior streets, roads, alleys, and adjacent sidewalks within the area of such Project, together with all storm and sanitary sewer mains in such dedicated areas, after the Local Authority, at its own expense, has completed the grading, improvement, paving, and installation thereof in accordance with specifications acceptable to the Municipality;

(b) It will accept necessary dedications of land for, and will grade, improve, pave, and provide sidewalks for, all streets bounding such Project or necessary to provide adequate access thereto (in consideration whereof the Local Authority shall pay to the Municipality such amount as would be assessed against the Project site for such work if such site were privately awned); and

(c) It will provide, or cause to be provided, water mains, and storm and sanitary sewer mains, leading to such Project and serving the bounding streets thereof (in consideration whereof the Local Authority shall pay to the Municipality such amount as would be assessed against the Project site for such work if such site were privately owned).

7. If by reason of the Municipality's failure or refusal to furnish or cause to be furnished any public services or facilities which it has agreed hereunder to furnish or to cause to be furnished to the Local Authority or to the tenants of any Project, the Local Authority incurs any expense to obtain such services or facilities then the Local Authority may deduct the amount of such expense from any Payments in Lieu of Taxes due or to become due to the Municipality in respect to any Project or any other low-rent housing projects owned or operated by the Local Authority.

8. No Cooperation Agreement heretofore entered into between the Municipality and the Local Authority shall be construed to apply to any Project oovered by this Agreement.

4 C41 MINUTE BOOK No. 29, CITY OF OXFORD


L

HUD-52481 Page 4 December 1969

9. No member of the governing body of the Municipality or any other • public official of the Municipality who exercises any responsibilities'Or functions with respect to any Project during his tenure or for one year thereafter shall have any interest, direct or indirect, in any Project or any property included or planned to be included in any project, or any contracts in connection with such Projects or property. If any such governing body member or such other public official of the Municipality involuntarily acquires or had acquired prior to the beginning of his tenure any such interest, he shall immediately disclose such interest to the Local Authority.

10. So long as any contract between the Local Authority and the Government for loans (including preliminary loans) or annual contributions, or both, in connection with any Project remains in force and effect, or so long as any bonds issued in connection with any Project or any monies due to the Government in connection with any Project remain unpaid, this Agree-ment shall not be abrogated, changed, or modified without the consent of the Government. The privileges and obligations of the Municipality here-under shall remain in full force and effect with respect to each Project so long as the beneficial title to such Project is held by the Local Authority or by any other public body or governmental agency, including the Government, authorized by law to engage in the development or administra-tion of low-rent housing projects. If at any time the beneficial title to, or possession of, any Project is held by such other public body or govern-* mental agency, including the Government, the provisions hereof shall inure to the benefit of and may be enforced by, such other public body or governmental agency, including the Government.

IN WITNESS WHEREOF the Municipality and the Local Authority have respec-tively signed this Agreement and caused their seals to be affixed and attested as of the day and year first above written.

Oxford, Mississippi

Corporate Name o Municipality (SEAL)

Attest:

(SEAL)

Attest:

Oxford Housing Authority

(Corporate Name of Local Authority)

Chairman

(Title)


A RESOLUTION AUTHORIZING SALE OF LAND ACQUIRED WITH FEDERAL FUNDS UNDER THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

WHEREAS, the City of Oxford, Mississippi, has

heretofore acquired certain land through the Community

Development Block Grant Program within the "Burney Branch

Road Redevelopment Project"; and

WHEREAS, the purpose of said project is to eliminate

areas of slum and blight within the City of Oxford, to make

housing sites available to low and moderate income persons,

and to certain persons being displaced from said project

area who desire to construct new replacement dwellings

therein; and

WHEREAS, the Mayor and Board of Aldermen wish to

define the procedure by which this purpose may be accomplished.


BOARD OF ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, AS

FOLLOWS:

Section 1. Any persons or families being displaced

from the "Burney Branch Road Redevelopment Project" area may

purchase a lot within the "Burney Branch Road Redevelopment

Project" area for the purpose of constructing a replacement

dwelling thereon.

Section 2. The price of each such lot shall be

$2,100.00. Each lot shall contain a minimum of 10,200

square feet and have a minimum width of 85 feet measured at

the front building setback line as required by the Oxford

Zoning Ordinance.

Section 3. Each lot shall be sold by metes and

bounds description until such time as the project area is

platted and recorded, and then by Lot Number and/or by metes

and bounds description.


. Section 4. The Mayor and City Clerk are authorized

and directed to execute and deliver Warranty Deeds in the

form approved for such purpose as may be necessary to convey

title to said lots to eligible persons for families.

Section 5. The Warranty Deed to be used in connection

with conveyances hereunder shall be in the following form:

"State of Mississippi

County of Lafayette

WARRANTY DEED

FOR AND IN CONSIDERATION of Two Thousand One

Hundred and No/100 Dollars ($2,100.00), cash in hand paid,

the receipt of which is hereby acknowledged, and by virtue

of the authority vested in the undersigned ex officio, and

pursuant to a resolution of the Mayor and Board of Aldermen

of the City of Oxford, Mississippi, duly passed on May 16,

1978, and appearing of record in Minute Book , Page

, of the recording minutes of the Mayor and Board of

Aldermen of said city, the City of Oxford, Mississippi does

hereby convey and warrant unto [the Grantee(s)] the following

described property situated in the City of Oxford, County of

Lafayette, State of Mississippi, to-wit:

(description)

The Grantee(s) agrees for itself, its successors

and assigns, to or of the property or any part thereof, that

the Grantee(s) and such successors of assigns shall not

discriminate upon the basis of race, color, religion, sex or

national origin in the sale, lease, or rental or in the use

or occupancy of the property or any part thereof; and this

covenant shall be binding to the fullest extent permitted

by law and equity, for the benefit and in favor of, and


enforceable by (1) the City of Oxford, Mississippi, and any

successor in interest to the property, or any part thereof,

(2) the owner of any other land, or of any interest in such

land, within the Burney Branch Road Redevelopment Project

area, and (3) the United States, against the Grantee(s), its

successors and assigns and every successor in interest to

the property, or any part thereof or interest therein, and

any part in possession or occupancy of the property or any

part thereof.

WITNESS THE SIGNATURE AND SEAL of the City of

Oxford, Mississippi, on this the day of

19 .


BY:

(SEAL)

ATTEST:

CITY CLERK


COUNTY OF LAFAYETTE

Before me, the undersigned, a Notary Public within

and for the State and County aforesaid, personally appeared

and

with whom I am personally acquainted and who upon their

oaths and acknowledged themselves to be the duly qualified,

elected and acting Mayor and appointed City Clerk, respectively

of the City of Oxford, Mississippi, a municipal corporation,

and that they as such Mayor and City Clerk, being authorized

so to do, executed and delivered the above and foregoing

9 0


Warranty Deed on the date and for the consideration therein

stated.

WITNESS my hand and official seal at office on this

the day of , 19

NOTARY PUBLIC

My Commission Expires:


public meeting of the Mayor and Board of Aldermen of the City

of Oxford, Mississippi, on motion of Alderman Haley

seconded by Alderman Woodburn , and the roll being called,

the same was adopted by the following vote:

Alderman Crews

Alderman Haley

Alderman King

voted Aye

voted Aye

voted Aye

Alderman McLaurin voted being absent


Approved, this the 16th day of May, 1978.

ATTEST:

(


(SEAL)


Motion was made by Alderman Crews, seconded by Alderman King

and passed unanimously by the aldermen present authorizing the

Mayor to execute a contract with Smith & Sanders, Inc. for a

traffic regulatory and warning sign study in the total amount of

$5,376.00 with the city's share being 30% or $1,613.00.


Haley to adopt Ordinance #1978-7, "AN ORDINANCE AMENDING THE

UTILITIES ORDINANCE OF THE CODE OF ORDINANCES OF THE CITY OF

OXFORD, MISSISSIPPI, PROVIDING FOR SECURITY DEPOSIT". The vote

was as follows:

Voting Aye - Haley, King, Woodburn

Voting No - Crews

Alderman McLauring being absent

Mayor Leslie declared the motion carried and the ordinance

adopted. Said ordinance is recorded in Ordinance Book 3, pages

359-361.

Upon the reconiniendation of Traffic Engineer Billy White,

motion was made by Alderman King, seconded by Alderman Haley and

passed unanimously by the aldermen present to change the traffic

on East Washington from one-way to two-way traffic and to install

"No Parking" signs.

Mr. William Lovelady, President of the Board of Trustees

of the Oxford Municipal Separate School District and Mr. Gene

Meadows, Superintendent came before the Mayor and Board of

Aldermen.

Mr. Lovelady presented a report on the operation of the

school system.

Mr. Meadows explained the proposed new busing system. It

is anticipated that four additional buses will be needed and

three buses need to be replaced.



PETITION OF THE BOARD OF TRUSTEES OF OXFQFtD MUNICIPAL SEPARATE SCHOOL DISTRICT TO THE GOVERNING' ArUfRORITIES OF THE CITY OF

oxFnRn , MISSISSIPPI, REQUESTING THE GOVERNING AUTHOR- ITIES TO BORROW MONEY IN THE SUM OF $ 97,000.00 WITH WHICH TO PURCHASE MOTOR VEHICLES OR OTHER SCHOOL TRANSPORTATION EQUIPMENT, UNDER CHAPTER 18, LAWS OF EXTRAORDINARY SESSION OF 1953, AS AMENDED BY SENATE BILL NO. 1930, LAWS OF 1968.

TO THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD MISSISSIPPI.

WE, the undersigned Board of Trustees of the OXFORD

Municipal Separate School District, pursuant to a resolution of said

board, adopted on the 10 day of MAY , 19 78 , at a

//00,4/0 1 (special) meeting thereof, duly and legally called and held,

a certified copy of which resolution is hereto attached and made a

part hereof, do hereby petition and request you to borrow the sum of

$ 97,000.00 , under the provisions of Chapter 18, Laws of Extra-

ordinary Session of 1953, as amended, with which to purchase seven

motor vehicles or other school transportation equipment, with which to

transport to and from the public schools of said municipal separate

school district the school children thereof, and to issue the negotiable

notes or bonds of said municipality, in accordance with said Chapter 18,

Laws of Extraordinary Session of 1953, as amended, as you may determine.

This petition, with our certified resolution hereto attached,

has been submitted to, and duly approved by, the State Board of Education

and its consent and approval obtained to the borrowing of said money and

the issuance of said notes or bonds by you, as shown by certified copy of

its order or resolution hereto attached.

WITNESS our signatures, this 10 day of ,

Respectfully.

BOARD OF TRUSTEES OF 0)( --CDA.1 0.1 MUNICIPAL SEPA TE SCHOOL DISTRICT, MISS.

BY / (-/ c PRESIDENT

4bUL TART

C- )

,1 9 7 .


RESOLUTION OF THE BOARD OF TRUSTEES OF • OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT REQUESTING THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD MISSISSIPPI, TO BORROW MONEY TO BE USED IN PAYING FOR MOTOR VEHICLES OR OTHER SCHOOL TRANSPORTATION EQUIPMENT WHICH WILL BE OWNED AND OPERATED BY THE BOARD OF TRUSTEES OF THE MUNICIPAL SEPARATE SCHOOL DISTRICT, AS AUTHORIZED IN CHAPTER 15, LAWS OF EXTRAORDINARY SESSION OF 1953, AND CHAPTER 18, LAWS OF EXTRAORDINARY SESSION OF 1953, AS AMENDED BY SENATE BILL 1930, LAWS OF 1968.

BE IT REMEMBERED That on this the 10 day of MAY

19 78 , there was held a rpipaUm (special) meeting of the Board of Trustees of

the OXFORD Municipal Separate School District of the City of

OXFORD Mississippi, which meeting was duly and legally

called and held. Said meeting was held at the regular meeting place designated

by an order entered upon the minutes of the board. At said meeting the following

resolution was offered by Mr. BUNCH a meMber of the Board, was

duly seconded, and duly adopted as follows, to-wit:

WHEREAS, the Board of Trustees of the OXFORD

Municipal Separate School District, of the City of OXFORD

Mississippi, is of the opinion and so finds and adjudges that in order to

provide satisfactory transportation service at a reasonable cost for school

children of the said municipal separate school district attending the public

schools of the municipal separate school district, it is necessary and advisable

to purchase seven motor vehicles, or other school transportation eqiipmen ;

and,

WHEREAS, said motor vehicles and other school transportation equip-

ment will cost approximately $ 97.000.00 , but the Board finds and

adjudges that there is no money at the present time in the transportation

fund of said municipal separate school district available for the purpose of

paying any part of the purchase price of said motor vehicles and other school

transportation equipment, eamkUmmmimmmeef $ , and that

it is necessary to borrow $ 97,000.00 , required to pay—limadAtileasitillf-

the purchase price of said motor vehicles and other school transportation

equipment.

(NOTE: If necessary to borrow the entire purchase price, strike out the words "except the sum of $ "and "balance of the.")

WHEREAS, said motor vehicles and other school transportation

equipment proposed to be purchased by the Board of Trustees of said municipal

separate school district and owned and operated by said municipal separate

school district are particularly described as follows:

school buses

seven



"Be it resolved that the Board of Trustees hereby requests and

petitions the governing authorities of the municipality to borrow $ 97,000.00

for use in paying the purchase price of the above mentioned motor vehicles

and other school transportation equipment, and to issue negotiable notes or

bonds for said municipal separate school district in evidence of said sum,

payable in equal installments over a period of 6 years from the date

of their issuance, (not exceeding six years if new transportation equipment

is to be purchased, or two years if used transportation equipment is to be

purchased,) said notes to bear not exceeding six per cent (6%) interest per

annum, payable annually or semiannually, as the said governing authorities

may, in its discretion, determine, said principal and interest to be paid

from the transportation funds of the said municipal separate school district,

all as provided in Chapter 18, Laws of Extraordinary Session of 1953, as

amended, and that said money when so borrowed be placed in a special fund

to be known as, and entitled, "Special School Transportation Equipment Fund,"

and that said board of trustees set aside each year from the transportation

funds of said district an amount sufficient to pay the principal of, and

interest upon, said notes, or bonds, as and when the same shall respectively

mature and accrue.

"Be it further resolved that the President and Secretary of the

Board be, and they are hereby, authorized and directed to file with the

governing authorities of the City of OXFORD „ Mississippi, a

petition to borrow said money and issue said notes or bonds, as it nay

determine in accordance with the provisions of Chapter 18, Laws of Extraor-

dinary Session of 1953, as amended, for the purpose aforesaid, and they shall

attach to said petition a certified copy of this resolution, but before

presenting and filing said petition and resolution with the governing authorities

of said municipality, they shall first submit the same to the State Board of

Education of the State of Mississippi and obtain its consent and approval of

this resolution, and said petition, and obtain the approval and consent of said

State Board of Education for the Board of Trustees of the Municipal Separate

School District to purchase said motor vehicles and other school transportation

equipment and for the governing authorities to borrow said sum of money and to

issue said negotiable notes or bonds for said purpose."

For the adoption of this resolution, a majority of all members of

the board voted,"Aye."

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MEAIDIAN 47-8314


LAFAYETTE COUNTY

WE, the undersigned President and Secretary, respectively, of

the Board of Trustees of the OXFORD Municipal

Separate School District, of the city of OXFORD

Mississippi, do hereby certify that the foregoing and attached copy is

a true and correct copy of a resolution adopted by said Municipal Separate

School District on the 10 day of MAY 2 19 78 2

as fully as the same appears on record in the minutes of said Board of

Trustees.

WITNESS our signature, this the 10 day of MAN

19 78 .

SECRETARY

After consideration of the request, motion was made by

Alderman Haley, seconded by Alderman Woodburn and passed unani-

mously by the aldermen present to adopt the following:


ORDER OF THE GOVERNING AUTHORITIES OF THE CITY OF OXFORD, MISSISSIPPI, TO BORROW $97,000.00 WITH

WHICH TO PURCHASE SCHOOL TRANSPORTATION EQUIPMENT FOR THE OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT

WHEREAS, there came on for hearing this day at the regular meeting of

the governing authorities of the City of Oxford, Mississippi, the petition

of the Board of Trustees of the Oxford Municipal Separate School District

of said City of Oxford, Mississippi, dated the 10th day of May, 1978,

petitioning and requesting this Board to borrow the sum of $97,000.00

to be used by said Board of Trustees in purchasing seven (7) new motor

vehicles and other school transportation equipment in which to transport

to and from the public schools of said municipal separate school district

the school children attending said schools, or other school transportation

equipment, and to issue negotiable notes or bonds for said Municipal

Separate School District in evidence of said sum, said notes or bonds to

be payable in six annual installments over a period of six years from the

date of their issuance, (not exceeding six years if new transportation

equipment is to be purchased, or two years of used transportation equip-

ment is to be purchased), and to bear not exceeding six percent (6 percent)

interest per annum, principal and interest to be paid from the transporta-

tion funds of said district all as provided by Chapter 18, Laws of Extra-

ordinary Session of 1953, as amended by Senate Bill No. 1930, Laws of 1968.

WHEREAS, the Board finds that on the 10th day of May, 1978, at a

special meeting of said Board of Trustees of said municipal separate school

district, duly and legally called and held, the said Board of Trustees,

by a majority vote of all its members, duly adopted an order or resolution

finding and adjudging that it is necessary and advisable to purchase and

operate for said district seven motor vehicles or other school transporta-

tion equipment in order to provide satisfactory school transportation

service at a reasonable cost for the school children of said school district

attending said public schools and that it is necessary to borrow said sum

of $97,000.00 with which to pay the purchase price of said motor vehicles,

or other equipment as shown by a certified copy of said resolution of

the Board of Trustees attached to said petition; that said petition, with

said resolution attached, was first submitted to the State Board of

Education for its approval or disapproval, and that on the

day of , 1978, the State Board of Education adopted and

spread upon its minutes an order approving the said resolution and petition


of said Board of Trustees of said Municipal Separate School District, as

shown by a certified copy of said order of the State Board of Education

attached to the said petition and resolution of the Board of Trustees; and

WHEREAS, the governing authorities further find and adjudge that

there is no money at the present time in the transportation funds of said

district, available for the purpose of paying any part of the purchase

price of said motor vehicles, or other school transportation equipment,

and that it is necessary to borrow $97,000.00 required to pay the said

costs, and that all the facts and recitals contained in said resolution of

the Board of Trustees of said municipal separate school district are

true and correct:

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE GOVERNING AUTHORITIES


SECTION 1: That, for the purpose of providing money for the purchase

of motor vehicles and other school transportation equipment, as requested

in the resolution and petition of the Board of Trustees of the Municipal

Separate School District of the City of Oxford, Mississippi, in the

principal sum of $97,000.00. The said notes shall bear date of

, and shall be numbered from one to six, respectively, and

shall be payable, both as to principal and interest in lawful money of

the United States of America at the office of the Municipal Clerk of the

City of Oxford, Mississippi. The said notes shall bear interest from

date thereof, at a rate not exceeding six percent (6 percent) per annum.

The said notes shall be executed by the signature of the Mayor of the

City of Oxford, Mississippi, and shall be countersigned and attested by

the Municipal Clerk of the said municipality, who shall affix the seal

of the municipality upon each note, and the said Clerk shall register all

of the said notes in a book kept for that purpose by her in the said

Municipal Clerk's office.

SECTION 2: That the said notes shall be in substantially the

following form to-wit:

TRANSPORTATION EQUIPMENT NOTE

Oxford Municipal Separate School District

of the City of Oxford, Mississippi



Oxford, Mississippi

19

FOR VALUE RECEIVED, Oxford Municipal Separate School District of

Oxford, Mississippi, hereby promises to pay to

or order, on the day of , 19 , the sum of

Dollars, together with interest thereon at the

rate of six percent (6 percent) per annum from date until paid, upon

presentation of this note to the Municipal Clerk of the City of Oxford,

Mississippi. The interest on this note shall be payable annually on

the day of of each year hereafter upon its

presentation to the aforesaid Municipal Clerk for the purpose of having

said Clerk credit on the back thereof the aforesaid annual interest.

This note is one of a series of six notes of like tenor and amount,

aggregating the sum of $97,000.00, issued by the governing authorities

of the City of Oxford, Mississippi, for said municipal separate school

districe, under the provision of Chapter 15, Laws of Extraordinary

Session of 1953, and Chapter 18, Laws of Extraordinary Session of 1953

as amended by Senate Bill 1930, Laws of 1968, inevidence of the said sum

of $97,000.00 borrowed by the said governing authorities of said munici-

pality for said school district; and to be used by said Board of Trustees

in purchasing motor vehicles and other transportation equipment, said

money was borrowed and said notes were issued pursuant to an order of the

governing authorities of said municipality duly and legally adopted on

the day of , 1978.

In accordance with said order, the governing authorities of said

municipality have caused this note to be executed in the name of the

Oxford Municipal Separate School District of the City of Oxford, Mississippi,

by and through the signature of John O. Leslie, Mayor of the City of Oxford,

Mississippi, and the countersignature of Virginia H. Chrestman, Municipal

Clerk of the said municipality, and the seal of said City to be hereunto

affixed, on this the day of , 1978.

OXFORD MUNICIPAL SEPARATER SCHOOL DISTRICT OF THE CITY OF OXFORD, MISSISSIPPI

BY JOHN 0. LESLIE, MAYOR


MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, MEA1DIAN 47- 8314

Countersigned by:

Virginia H. Chrestman Municipal Clerk City of Oxford, Mississippi

STATE OF MISSISSIPPI COUNTY OF LAFAYETTE CITY OF OXFORD

I hereby certify that this note has been duly registered by me in a

book kept in my office for said purpose.

• ./



Mayor Leslie requested Mr. Lovelady and Mr. Meadows to dis-

cuss with the other trustees of the School Board, the matter of

reassessment for the City of Oxford and the Oxford Separate School

District and the School District paying 1/3 of the cost of the

reassessment. The proposed cost is $167,750.00. Ken Welch, City

Assessor will meet with the School Board to answer any questions

they might have about reassessment.







COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. JUNE 6, 1978

Be it remembered that the Mayor and Board of Aldermen of the

City of Oxford, Mississippi, met in regular session at the City

Hall at 7:00 P. M., Tuesday, June 6, 1978, it being the time and

place fixed by law for the holding of said meeting when and


J. P. McLaurin - Mayor Protempore





* * * Virginia H. Chrestman - City Clerk











was transacted:

There being no additions or corrections to the minutes of

the meeting of May 16, 1978, the minutes were accepted as

presented.

* * * Motion was made by Alderman King, seconded by Alderman Haley

and passed unanimously to approve the accounts as presented.

* * * * Mrs. Ather Shuler of 707 South 19th Street came before the

t


Board to discuss an erosion problem in the vicinity of her home

on the east side of 19th Street.

John Smith, City Engineer was requested to check the

problem and determine what abligation the City has and report

his finding back to the Board.

Motion was made by Alderman Woodburn, seconded by Alder-

man Haley and passed unanimously authorizing the advertisement

for employee for line crew for Oxford Electric Department.

There came on for discussion the deplorable condition of

the railroad tracks within the corporate limits of Oxford. An

inspection made by the Public Service Commission about a year

ago indicated the tracks to be in "Fair" condition but City

Engineer John Smith and Alderman Woodburn disagree.


Haley and passed unanimously authorizing Mayor Leslie to write

a letter to Illinois Central Gulf Railroad expressing the con-

cern of the Board of Aldermen about the deplorable condition

of the tracks within the corporate limits of Oxford.

Upon the recommendation of City Assessor Welch, motion

was made by Alderman Haley, seconded by Alderman Woodburn

and passed unanimously authorizing the 1975, 1976, and 1977

Tax Rolls and tax receipts to be corrected to show the

description of Parcel G-1083 assessed to Stonewall Webb as

"Part of city lot 66 also known as Lot 44 Freedman Subdivi-

sion".

* J-

There came before the Board the request for payment of

$8,243.00, the city's match for federal funding for the "Meals

on Wheels" Project. Alderman Woodburn raised the question of

the legality of this payment based on information he had

from the Mississippi council on aging.

In the absence of the City Attorney, the clerk was requested

to contact him and request that he provide a copy of his opinion

on this payment to each board member within the week.

* * Upon the recommendation of Ben Smith, Director of Planning

& Development, motion was made by Alderman Crews, seconded by

A t


Alderman King and passed unanimously designating the Oxford

Park Commission as the agency for the swimming pool project.

J. * *

Mayor Protempore McLaurin announced that Mrs. Virginia

McMurray's term expires on the Oxford Park Commission Board on

July 1, 1978.

J. *


and passed unanimously authorizing Fire Chief, Terry McDonald

to attend the Mississippi Firefighters Convention in Biloxi,

June 8-10, 1978.

* * -A.

Upon the recommendation of City Engineer John Smith,

motion was made by Alderman Woodburn, seconded by Alderman

Haley and passed unanimously that the Water Department proceed

to rent a John Deere 410 backhoe for one month, with the

rental to apply on the purchase price if John Deere is the

successful bidder for the backhoe.

J. * * * John Smith, City Engineer discussed with the Board the

power service needed for the Treatment Plant on Anderson Road.

Northeast Power quoted the price of $931.00 for installation

of a line to serve the

Mr. Landrum and if the

facility. Mr. Smith discussed this with

facility could be served by the Oxford

*

Electric there would be no installation charge.

Mr. Smith and Mr. Landrum were requested to

Northeast in an effort to get the power as soon

negotiate with

as possible.

*

There came on for discussion the Soil Conservation Service

proposal to work on Burney Branch from Oxford Wheel Estates

South. The money has been approved and plans formulated.

Once the project is completed it will be under the maintenance

of the City of Oxford. Mr. Gayle Wilson has a timber bridge

and Mr. Wilson feels that once the channel is opened, the

erosion will cause his timber bridge to wash away. Upon the

recommendation of City Engineer John Smith, motion was made by

Alderman Haley, seconded by Alderman Woodburn and passed

unanimously that the city accept responsibility of this bridge

and if it is necessary to expand the bridge that it be extended

with the cost not to exceed $1,500.00 so that the Soil Conserva-

tion Service can continue with the project.

David Bennett, Superintendent of the Wastewater Treatment

Plant reported on the progress of the clean up of the lift

stations and plant caused by the break in the mainline sewer.

The dirt work has been done on Burney Branch but the dragline

work remains to be started. Hopefully, the dragline will begin

work tomorrow. The sand is being pumped from the lift stations

and it will take approximately six weeks to complete this clean

up.

J.

Upon the recommendation of David Bennett, Superintendent

of the Wastewater Treatment Plant, motion was made by Alderman

Haley, seconded by Alderman Woodburn and passed unanimously to

authorize the rental of a Griffin oxiviter at the rate of

$425.00 per month, with a $500.00 installation charge, on a 60

day trial basis at the lift station on Jackson Avenue in an

effort to prevent the bad odor.


Haley and passed unanimously to declare an Executive Session

to discuss HUD funds.

J.


The Board did convene in the Mayor's office for Executive

Session with the following present:

J. P. McLaurin, Mayor Pro-Tempore; Alderman Haley, Alder-

man King, Alderman Woodburn, and Alderman Crews; City Clerk

Virginia H. Chrestman and Director of Planning and Development

Ben Smith.

There came before the Board the matter of payments made to

the Oxford Day Care Center from Couununity Development Funds during

1975 and 1976. The Department of Housing and Urban Development

has informed the City that these expenditures were ineligible

costs and must be repaid to the Community Development Fund. Upon

motion of Alderman Haley, seconded by Alderman King, and passed

unanimously, the City Clerk was authorized and directed to pay the

sum of $8,856 from the City General Fund to the Community

, . M6Laurift i Mayo ro-Tempore



Development Fund.

* There came before the Board the matter of land acquisition

from Mr. Omar Craig within the Burney Branch Road Redevelopment

Project. Mr. Ben Smith reported to the Board that Mr. Craig

has rejected the city's offer of $635 to purchase the property,

and indicated that he would require the city to purchase the

property by condemnation. Mr. Craig has informed Mr. Smith and

Mr. Ed Perry that he would sell the property for the sum of

$900. Mr. Smith recommended to the Baord that the City pay Mr.

Craig the sum of $900 for the land and not incurr the expense

of filing condemnation with the court as the cost of condemnation

would be considerably more than the $265 additional cost. Upon

motion of Alderman King, seconded by Alderman Haley and passed

unanimously Mr. Smith was authorized to pay Mr. Craig the sum

of $900 for the land in question.

On motion made, seconded and passed unanimously, it was


1-124-2

H. Chrestman, City Clerk L-t_

Virgin

4 S MINUTE BOOK No. 29, CITY OF OXFORD




COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. JUNE 20, 1978



Hall at 7:00 P. M., Tuesday, June 20, 1978, it being the time

and place fixed by law for the holding of said meeting when and









Al Sage - City Attorney's Office






Walter Rogers - Assistant Director of Community

Development







was transacted:

Ken Welch, City Assessor, gave a report on the status of

Re-assessment. The enlargements of the aerial photography are

being checked and finalized. Total cost of aerial photography

is $5,668.00. The School Board has not yet made a decision on

whether or not to share in the cost of the reassessment.

4- 9 !)


Alderman Crews made the motion that a Tax Equalization

Board be established at the next board meeting. Motion died

for lack of second.

Mayor Leslie appointed the following committee to explore

the possibilities of a Tax Equalization Board and report back

to the Board:

Alderman Crews

Alderman Haley

Alderman McLaurin.

Upon the recommendation of Fire Chief McDonald, motion was

made by Alderman Crews, seconded by Alderman King and passed

unanimously authorizing the filing of an application for grant

money through the Governor's Highway Safety Program (50% Match

required from city funds) for rescue equipment tools. The

city's estimated cost is $3,700.00 if all items are approved.

Mr. W. D. Gray, owner of Handy Andy on North Lamar came

before the Mayor and Board of Aldermen to express his displeasure

with the Fireworks Ordinance adopted by the Board.

Alderman Crews stated that the thought behind the Fire-

works Ordinance was a safety measure.

* Colonel William Baker came before the Board requesting

that the city contribute $650.00 to the North Mississippi

Recreational Development Association in an effort to attract

tourism to our area.

After discussion, motion was made by Alderman Crews,

seconded by Alderman Woodburn and passed unanimously to

authorize the $650.00 as requested by Colonel Baker.

John Smith, City Engineer, gave a brief summary and

showed pictures of the work being done South of town on the

mainline sewer line that was damaged several weeks ago.

* Ben Smith, Director of Planning and Development gave a

report on Community Development Projects:

1. South 16th reconstruction is 100% complete.

MINUTE BOOK No. 29, CITY OE OXFORD DEMENT. MERIDIAN 47 - 8314

2. Jefferson Avenue Project - concrete work is finished and paving should begin in the next day or so.

3. Molly Barr Road Project - HUD has released funds but we have had limited success in getting project started. T. W. Elliott reported on problems encountered with Federal Aviation Commission.

4. Burney Branch - 24 or the 26 parcels have been acquired. Plans and specifications for street rebuilding should be ready for the Board to approve at the meeting of July 18, 1978.

5. Swimming Pool Project - Site change is necessary. Park Commission employees are doing limited clean-up work on a possible site due south of Stone Recreation Building. A recommendation will be made when all data is obtained and Ben and Harvey are in the process of contacting architects.

6. $200,000 worth of street paving mentioned in Consent Decree - Engineer needs to be employed due to size of project.


and passed unanimously to employ the firm of T. W. Elliott and

Associates as engineers for the street paving project.

RESOLUTION

Be it resolved by the Mayor and Board of Aldermen of the City


Mayor John 0. Leslie be and he hereby is authorized to execute

an agreement dated June 16, 1978, with ILLINOIS CENTRAL GULF RAIL-

ROAD COMPANY, copy attached, for license and permission to construct

and maintain an eight (8) inch sanitary sewer and a twelve (12)

inch water pipeline across, along, and underneath the property of

the Railroad at Mile Post 570 minus 1,300 feet near Oxford, Miss-

issippi. Be it further resolved a certified copy of this Resolution

be transmitted to Illinois Central Gulf Railroad Company.

The above Resolution having been considered at a public meeting

of the Mayor and Board of Aldermen of the City of Oxford, Mississippi

on motion of Alderman McLaurin, seconded by Alderman Woodburn, and

the roll being called, the same was adopted by the following vote:

Alderman Crews

Alderman Haley

Alderman King

voted Aye

voted Aye

voted Aye



Approved this the 20th day of June, 1978.

L

4a 1 MINUTE BOOK No. 29, CITY OF OXFORD


ATTEST:



McLaurin to contribute $1,000.00 to the Fourth of July Committee.


Voting aye - Haley, McLaurin, Crews, King

Voting no - Woodburn


Don Stewart, Sanitarian of the Health Department came before

the Mayor and Board of Aldermen. Mr. Stewart introduced Mr.

Ed Shields who is now working with the Health Department.

Mr. Stewart requested the board to discuss the Food

Handling Regulations and what action has been taken regarding

the dumping of garbage on Vaughn Circle. Mayor Leslie asked

Mr. Stewart to check with City Attorney Gafford.

* The Board discussed the holiday for July 4 and it was de-

cided that City Hall would be closed Tuesday, July 4, 1978,

and the next Regular Board Meeting would be held Wednesday, July

5, 1978, at 7:00.

* Mayor Leslie announced the resignation of Henry Butler from

the Planning Commission and that he is appointing Mr. M. F.

Lynch to the Planning Couunission. Mayor Leslie thanked Alderman

Crews fro his 12 month tenure with the Planning Commission and

announced that Alderman Woodburn would serve on the Planning

Commission for the next 12 months.

Upon the recommendation of Mayor Leslie, motion was made

by Alderman Crews, seconded by Alderman King and passed

unanimously authorizing Fire Chief McDonald and Assistant Chief

Butch Babb to take the City's 1928 La France Fire Truck to

Biloxi for the Mississippi Municipal Convention June 28-30,

1978. A truck and trailer have been offered for use in

MINUTE BOOK No_ 29, CITY OF OXFORD DEMENT, MERIDIAN 47 - 8314

hauling the fire truck at no cost to the city.

There came on for consideration an application for extension

of service for Mr. Marshall Bennett of the Sanitation Department.

Mr. Bennett will be 65 years old on August 14, 1978. Jack

Tidwell, Superintendent of Sanitation Department recommended

that Mr. Bennett be granted the extension.


McLaurin, and passed unanimously that Mr. Bennett's application

for extension of service for one year be approved and that the

proper form be submitted to the Board of Trustees of the Public

Employees' Retirement System.


matter of the sale of Five Hundred Thousand Dollars ($500,000) Hospital

Improvement Bonds of the City of Oxford, Mississippi, pursuant to a resolution

adopted on the 4th day of April, 1978.

The City Clerk reported that, pursuant to the aforesaid resolution, she

did cause to be published in The Oxford Eagle, a newspaper published in the

City of Oxford, Mississippi, a notice that sealed proposals for the purchase

of the aforesaid bonds would be received by the Mayor and Board of Aldermen

at the City Hall, Oxford, Mississippi, until the hour of 10:00 o'clock A. M.,

Central Daylight Time, on Tuesday, the 20th day of June, 1978, and that said

notice was published in said newspaper on the 5th and 12th days of June, 1978;

and the Clerk presented to the Mayor and Board of Aldermen proof of publication

of said notice in the aforesaid newspaper.

The hour of 10:00 o'clock A. M., Central Daylight Time, on Tuesday, the

20th day of June, 1978, having arrived, the Clerk reported to the Mayor and

Board.of Aldermen that, pursuant to the aforesaid notice of bond sale, there

had been filed with her at or prior to the hour of 10:00 o'clock A. M., Central

Daylight Time, on Tuesday, the 20th of June, 1978, five (5) sealed proposals

for the purchase of the aforesaid bonds, and the Clerk then and there presented

said sealed proposals to the Mayor and Board of Aldermen.

Thereupon, it was ordered by the Mayor that the City Clerk proceed to

open the said sealed proposals and to read the same aloud in the presence and

hearing of the Mayor and Board of Aldermen and of the bidders and other

persons assembled. The Clerk thereupon proceeded to open and read the

aforesaid bids, which are summarized as follows:

MINUTE BOOK No. 29, CITY OF OXFORD AO

t)


2.

FOR BONDS BEARING AVERAGE INTEREST AT THE AMOUNT INTEREST

NAMES OF BIDDERS RATE OR RATES OF OF BID RATE

UMIC, INC. 1979-1982 6% 1983-1984 5-1/2% 1985 5-1/4% 1986-1988 5.10% 1989-1990 5-1/4% 1991-1993 5-1/2% $500,000 5.3858

A Duncan Williams, Inc. 1979-1985 5-3/4% 1986-1991 5.30% 1992 5.40% 1993 5-1/2% $500,000 5.4205

First Tennessee Bank N.A. 1979-1984 6% 1985-1990 5.30% 1991 5.40% 1992-1993 5-1/2% $500,000 5.4569

Deposit Guaranty National 1979-1991 5-1/2% Bank 1992-1993 5.60% $500,000 5.5322

Scharff & Jones, Inc. 1979-1984 6% Morgan-Keegan & Co. 1985 5.60% Paine Webber 1986-1989 5-1/2%

1990 5.60% 1991-1993 5.70% $500,000 5.662

Following the reading of the bids the Board proceeded to consider them for

the purpose of determining which was the best and most advantageous bid submitted.

After a full consideration of the bids, Alderman McLaurin offere


A RESOLUTION DIRECTING THE SALE AND AWARD OF FIVE HUNDRED THOUSAND DOLLARS ($500, 000) HOSPITAL IMPROVEMENT BONDS OF THE CITY OF OXFORD, MISSISSIPPI, DATED JULY 1, 1978

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford, Mississippi

on the 4th day of April, 1978, did adopt a resolution directing that Five Hundred

Thousand Dollars ($500,000) General Obligation Bonds of said City be offered for sale

on sealed bids to be received until the hour of 10:00 o'clock A.M., Central Daylight

Time, on Tuesday, the 20th day of June, 1978; and

WHEREAS, as directed by the aforesaid resolution and as required by Section

31-19-25, Mississippi Code 1972 Annotated, notice of the sale of said bonds was duly


3 •

published in The Oxford Eagle, a newspaper published and of general circulation in

the City of Oxford, Lafayette County, Mississippi; said notice having been published

in said newspaper at least two times, and the first publication having been made at

least ten (10) days preceding the 20th day of June, 1978; all as shown by proof of

publication filed in the office of the City Clerk; and

WHEREAS, the Mayor and Board of Aldermen did meet at the City Hall in

Oxford, Mississippi, at 10:00 o'clock A.M., Central Daylight Time, on Tuesday, the

20th day of June, 1978; and

WHEREAS, at said time and place five (5) sealed proposals for the purchase

of the aforesaid bonds were received, examined, and considered by the Mayor and

Board of Aldermen; and

WHEREAS, the Mayor and Board of Aldermen find and determine that the high-i

est and best bid made for said bonds was made by UMIC, Inc., and further find that

said offer was accompanied by a Cashier's check payable to the City of Oxford, Mis-

sissippi, in the amount of Ten Thousand Dollars ($10,000), issued or certified by a,'

bank located in the State of Mississippi, as a guaranty that said bidders would

carry out their contract and purchase the bonds if their bid be accepted:



SECTION 1. That the Five Hundred Thousand Dollars ($500,000) Hospital

Improvement Bonds of the City of Oxford, Mississippi, bearing date of July 1, 1978 ,

shall be and the said bonds are hereby awarded and sold to UMIC, Inc., in accordance

with the offer this day submitted to the Mayor and Board of Aldermen in words and

figures as follows, to-wit:

Ark 7-,


JUNF 20 , 19 7A

To: Mayor & Board of Aldermen City of Oxford, Mississippi City Hall, 107 South Lamar-Oxford, Mississippi

For Five Hundred Thousand and No/100 Dollars ($500,000.00 ) of par value General Obligation, Hospital XIEKKI(.10ff Improvement, City of Oxford, Mississippi, payable from ad valorem taxes , dated July 1 , 1978 , in the denomination of $5,000 each, bearing interest payable on March 1 19 79 and semi-annually thereafter on September 1 and March 1 of each year, maturing serially in numerical order with/without option of prior payment for bonds callable on or after N/A , 19 , all in accordance with the Official Notice of Sale and Prospectus, which by reference are made a part hereof, and bearing interest at rates as follows, viz:

Amount Maturity Rate Amount Maturity Rate

20,000 3/1/79 (..) c_ 35,000 3/1/87 g 1 c. 25,000 3/1/80 c/ , 35,000 3/1/88 S- t'e.--) 25,000 3/1/81 /,,, (.,. ,, 35,000 3/1/89 9- .,z 5 25,000 3/1/82 /..,• 0 ( , 40,000 3/1/90 5 ,i t:17-, 25,000 3/1/83 s- ,- ,s. 45,000 3/1/91 g 9 c) 30,000 3/1/84 _c , . 50,000 3/1/92 .c. 30,000 3/1/85 9 - d. `-; 50,000 3/1/93 S. C_-) 30,000 3/1/86 C ( c ,

For your information, we calculate the total interest cost to the Al (-WU" (after deduction of premium/addition of discount) as $ C'j 1 +- or 3r3t;

We will pay the principal sum of $ U.( t cir(4, 1,‘($ together with accrued interest from ',It , 19 .7 1' to date of delivery, plus a premium/less a discount in the amount of C>t)--'7( Dollars

($ ).

Said bonds are to be delivered to us within si xty (Rn ) days of the date hereof or thereafter at our option1nd are to bq payable in principl and interest on their respective dates of payment at -I 7 L- I 0,, ►A.

We will accept delivery of said bonds at to he determined it being understood that the unqualified approving approving opinion of •harleq

Trauernicht accompany same.

In accordance with the Official Notice of Sale, we enclose herewith a 0( ci)f ekt c check for $10,000.00 drawn to City of Oxford, Mississippi to be returned to the undersigned upon award of said bonds, provided this proposal is not accepted; other-wise to be retained uncashed until delivery of said bonds and payment therefor or to be cashed and forfeited as and for liquidated damages in case of the failure of the under-signed to make such payment.

This bid complies with the terms stipulated in the aforesaid Official Notice of Sale and

- 4

• •

Prospectus.

Accepted by Resolution this day of , 19

UMIC, Inc.

By: By: Dave Furna

Senior Vice President

DEMENT, MEAIDIAN 47-8314

5.

SECTION 2. That the Mayor and the City Clerk be and they are hereby

authorized and directed to endorse upon the aforesaid offer a suitable notation in

evidence of the acceptance thereof for and on behalf of the City.

SECTION 3. That the good faith checks filed by all unsuccessful bidders

forthwith be returned to them upon their respective receipts therefor, and that th

good faith check filed by the successful bidders be retained by the City as a

guaranty that the bidders will carry out their contract and purchase the bonds. I

the successful bidders should fail to purchase the bonds pursuant to their bid and

contract, the amount of such good faith check shall be retained by the City as li-

quidated damages for such failure.

SECTION 4. That the Mayor and Board of Aldermen, by proper resolution

or ordinance, hereafter shall provide for the preparation, execution, and delivery

of the aforesaid bonds in accordance with the terms of the contract for the sale

thereof.

Alderman King seconded the motion to adopt the foregoing

resolution, and, the question being put to a roll call vote, the result was as foli-

lows:






4 3i;



Mayor and Board of Aldermen present, being a lawful quorum, the Mayor declared the

motion carried and the resolution adopted, this 20th day of June, 1978.


The Mayor and Board of Aldermen again took up the matter of the issuance

of Five Hundred Thousand Dollars ($500,000) Hospital Improvement Bonds of the City

of Oxford, Mississippi, as contracted to be sold on the 20th day of June, 1978.

After a discussion of the subject, Alderman McLaurin offered and moved

the adoption of the following resolution:

A RESOLUTION AUTHORIZING AND DIRECTING THE ISSUANCE OF BONDS IN THE AMOUNT OF FIVE HUNDRED THOUSAND DOLLARS ($500,000) TO RAISE MONEY FOR THE PURPOSE OF JOINING WITH THE BOARD OF SUPERVISORS OF IAFAITTTE COUNTY, MISSISSIPPI IN BUILDING, CONSTRUCTING, REMODELING, ADDING TO AND EQUIPPING THE JOINTLY OWNED, MAINTAINED AND OPERATED OXFORD-LAFAYETTE COUNTY HOSPITAL, WITHIN SAID CITY AND COUNTY; SETTING OUT THE FORM OF SAID BONDS AND THE COUPONS TO BE ATTACHED THERETO; DETER-MINING THE RATES OF INTEREST, MATURITIES, AND PLACE OF PAYMENT THEREOF; AND MAKING PROVISION FCR THE LEVY OF A TAX SUFFICTENT TO PAY SAID BONDS AND TEE IN-TEREST THEREON AS THE SAME MATURES AND ACCRUES.

heretofore, to-wit: on the 18th day of October, 1977, the Mayor

and Board of Aldermen of the City of Oxford, Mississippi, did adopt a certain reso-

lution declaring the intention of the said Board to issue bonds of said City in the

maximum principal amount of Five Hundred Thousand Dollars ($500,000) to raise money

for the purpose of joining with the Board of Supervisors of Lafayette County, Mis-

sissippi in building, constructing, remodeling, adding to and equipping the jointly

owned, maintained and operated Oxford-Lafayette County Hospital, within said City

and County; and

WHEREAS, said resolution•declared that it was the intention of the said

Mayor and Board of Aldermen to issue the aforesaid bonds on the 15th day of November,

1977, at 7:00 o'clock P.M.; and

WHEREAS, under the provisions of said resolution and as required by law,

the said resolution was published at length on the 21st and 28th days of October,

1977 and on the 4th and 11th days of November, 1977, in The Oxford Eagle, a newspape

published in the City of Oxford, Mississippi, and being a qualified newspaper under

the provisions of Section 13-3-31, Mississippi Code 1972 Annotated; and

MINUTE BOOK No 29, CITY OF OXFORD DEMENT. MERIDIAN 47 - 8314

2.

WHEREAS, on the 15th day of November, 1977, at 7:00 o'clock P.M., the said

Mayor and Board of Aldermen did meet for the purpose of receiving protests against

the issuance of said bonds for the aforesaid purpose; and

WHEREAS, on said 15th day of November, 1977, at or prior to 7:00 o'clock

P.M., no protest of any kind or character was filed by qualified electors of said

City requesting that an election be called and held on the question of the issuance

of said bonds; and

WHEREAS, on said 15th day of November, 1977, the Mayor and Board of Alder-

men did adopt a certain resolution finding and declaring that said Board is now

authorized and empowered to issue the bonds specified in the aforesaid resolution

adopted on the 18th day of October, 1977; and

WHEREAS, under the provisions of law, the bonds aforesaid may now be issued

by the City of Oxford, Mississippi, without submitting said proposition to an elec-

tion; and


Oxford, Mississippi, as ascertained by the last completed assessment, is Twenty-

four Million, Six Hundred Thousand, One Hundred Fifty Dollars ( 4,600,150); and

WHEREAS, the said City of Oxford now has outstanding general obligation

bonded indebtedness, exclusive of Special Street Improvement and revenue bonds, in

the amount of One Million, One Hundred Eighty-three Thousand Dollars ($1,183,000);

and

WHEREAS, the amount of bonds hereinafter directed to be issued, to-wit:

Five Hundred Thousand Dollars ($500,000), when added to the aforesaid outstanding

indebtedness and other indebtedness in process of being incurred, will not exceed

any constitutional or statutory limit; and

WHEREAS, pursuant to publication of the notice of the sale of said bonds,

as required by law, the said bonds were sold to the highest bidder therefor, on the


WHEREAS, it is now found to be necessary and advisable that provision be

made to direct the preparation, execution, and delivery of said bonds:


3



SECTION 1. That there are hereby authorized and ordered to be prepared

and issued Hospital Improvement Bonds of the City of Oxford, Mississippi, in the

principal amount of Five Hundred Thousand Dollars ($500,000) to raise money for the

purpose of joining with the Board of Supervisors of Lafayette County, Mississippi, in

building, constructing, remodeling, adding to and equipping the jointly owned,

maintained and operated Oxford-Lafayette County Hospital, within said City and County.

Said bonds shall be of the denomination of Five Thousand Dollars ($5,000) each;

shall be numbered from One (1) to One Hundred (100), inclusive; shall bear date of

July 1, 1978; and shall bear interest from the date thereof at the rates per annum

hereinafter set forth, payable March 1, 1979, and semi-annually thereafter on

September 1 and March 1 in each year until the principal of said bonds, respectively,

shall have been paid. Interest accruing on and prior to the respective maturity

dates of said bonds shall be evidenced by appropriate interest coupons to be attach-

ed to each of said bonds. Both principal of and interest on said bonds shall be

payable in lawful money of the United States of America at Grenada Bank

, in the City of Grenada , State

Of Mississippi . The said bonds shall be executed by the signature of the Mayor

of said City, attested by the City Clerk, with the seal of said City impressed upon

each bond, and the interest coupons to be attached to said bonds shall be executed

by the facsimile signatures of said officials. Said bonds shall bear interest and

shall mature, without option of prior payment, in the amounts and at the times here-

inafter set out, as follows:


4.

BOND NUMBERS RATE OF INTEREST AMOUNT

MATURITY iMarch 1)

1 to 4, Inclusive 6% 0,000 1979

5 to 9

10 to 14

15 to 19

II

II

.,

6% 6% 6%

25,000 25,000 25,000

1980 1981 1982

20 to 24 5-1,12% 25,000 1983 25 to 30

” 5-1/2% 30,000 1984

31 to 36 5-1/4% 30,000 1985 37 to 42 5.10% 30,000 1986 43 to 49 5.10% 35,000 1987 50 to 56 5.10% 35,000 1988 57 to 63 5-1/4% 35,000 1989 64 to 71 5-1/4% 40,000 1990 72 to 80

is 5-1/2% 45,000 1991

81 to 90 It

5-1/2% 50,000 1992 91 to 100 5-1/2% 50,000 1993

SECTION 2. That the said bonds and the interest coupons evidencing the

interest to accrue thereon shall be in substantially the following form, to-wit:

UNinD STATES OF AMERICA


COUNTY OF LAFAYETTE

CITY OF OXFORD

HOSPITAL IMPROVEMENT BOND

No. $5,000

The City of Oxford, in the County of Lafayette, State of Mississippi, ack»

nowledges itself indebted and, for value received, hereby promises to pay to bearer,

the sum of


($5,000) on the first day of March, 19 , with interest thereon from the date

hereof at the rate of per centum ( %) per

annum, payable March 1, 1979, and semi-annually thereafter on September 1 and

March 1 in each year until payment of the said principal sum. Interest accruing on

this bond on and prior to the maturity date hereof shall be payable upon presentatiOn

and surrender of the annexed interest coupons as they severally become due.

4-, 1 MINUTE BOOK No. 29, CITY OF OXFORD

DEMENT. MERIDIAN 478314

5 •

Both principal of and interest on this bond are payable in lawful money

of the United States of America at Grenada Bank

in the City of Grenada , State of Mississippi , and for the prompt

payment of this bond and the interest hereon as the same matures and accrues, the

full faith, credit, and resources of the City of Oxford, Mississippi, are hereby

irrevocably pledged

This bond is one of a series of one hundred (100) bonds of like date,

tenor, and effect, except as to number, rate of interest, and date of maturity,

numbered from One (1) to One Hundred (100), inclusive, aggregating the sum of Five

Hundred Thousand Dollars ($500,000), issued by the City of Oxford, Mississippi,

to raise money for the purpose of joining with the Board of Supervisors of Lafayette

County, Mississippi in building, constructing, remodeling, adding to and equipping

the jointly owned, maintained and operated Oxford-Lafayette County Hospital, within

said City and County; all under authority of and in full compliance with the Consti-

tution and Laws of the State of Mississippi, including Section 41-13-15 , et seq.,

Mississippi Code 1972 Annotated, and by the further authority of resolutions duly

adopted and proceedings regularly had by the Mayor and Board of Aldermen of said

City.

It is hereby certified, recited, and represented that all acts, conditions,

and things required to be done, precedent to and in the issuance of this bond, in

order to make the same a legal and binding obligation of said City, have happened

and have been done and performed in regular and due form, time, and manner, as re-

quired by law; that a direct annual tax upon all of the taxable property in said

City will be levied for the payment of the principal of and the interest on this

bond; and that the total indebtedness of said City, including this bond and the issue

of which it is one, does not exceed any statutory or constitutional limit.


State of Mississippi, has executed this bond by causing it to be signed by the

Mayor of said City, attested by the City Clerk, under the seal of the City, and

CITY OF 0 i ORD. MISSIS PI

By

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. HMO/ AN 47 - 8314

6.

has caused the annexed interest coupons to be executed by the facsimile signatures

of the said officials, and this bond to be dated the first day of July, 1978.

CITY OF XFORD, MI SISSIPPI

By

Attest:

City Clerk


No.

March, On the first day of September, 19 , the City of Oxford, in the County

of Lafayette, State of Mississippi, promises to pay to bearer the amount shown on

this coupon in lawful money of the United States of America at Grenada Bank

, in the City of Grenada

State of Mississippi , being interest due that date on its Hospital Improvement

Bond dated July 1, 1978, and numbered

Attest:

)

/- City Clerk

Interest coupons to be attached to said bonds shall be payable in the fol-

lowint amounts:

Bond Numbers

1 to 19, Inclusive 20 to 30 31 to 36 37 to 56 57 to 71 72 to 100

Coupons Due March 1, 1979

Subsequent Semi-annual Coupons

$2oo.00 $150.00 183.33 137.50 175.00 131.25 170.00 127.50 175.00 131.25 183.33 137.50

4-4:3 MINUTE BOOK No. 29, CITY OF OXFORD


7

SECTION 3. That when the said bonds shall have been executed as herein-

before directed, they shall be registered by the City Clerk in a book kept for

that purpose in said Clerk's office, as required by law, and the said Clerk shall

endorse upon the reverse of each of said bonds a registration and validation

certificate in substantially the following form, to-wit:

(REGISTRATION AND VALIDATION CERTIFICATE)

STATE OF MISSISSIPPI ) COUNTY OF LAFAYETTE SS CITY OF OXFORD

I, VIRGINIA H. CHRESTMAN, City Clerk within and for the City of Oxford,

in the County of Lafayette, State of Mississippi, do hereby certify that the within

bond has been registered by me in a book kept for that purpose in my office, as re-

quired by law.

I do further certify that the within bond has been validated and confirmed

by decree of the Chancery Court of Lafayette County, Mississippi, rendered on the

day of , 1978.

City Clerk

SECTION 4. That, in order to provide for the payment of the aforesaid

bonds and the interest thereon, there shall be and there is hereby directed to be

levied and collected, at the same time and in the same manner as other taxes of said

City of Oxford are levied and collected, a direct, continuing annual tax upon all

taxable property within the boundaries of said City sufficient in amount to provide

for the payment of the principal of said bonds and the interest thereon, as the same

matures and accrues. It shall be the duty of the tax-levying and collecting authori-

ties of said City in each year while any of the bonds issued hereunder shall remain

outstanding and unpaid, without any further direction or authority, to levy and col-

lect the taxes herein provided for, and the rate of taxation to be levied in each

year shall be sufficient, after making allowance for delinquencies in the payment

of taxes and the cost of collection, to provide the snmq required in each year for

71.: _4" •


8.

the payment of said interest and principal. Should there be a failure in any year

to comply with the requirements of this section, such failure shall not impair the

rights of the holders of any of said bonds in any subsequent year to have adequate

taxes levied and collected to meet the obligations of the bonds herein authorized

to be issued, both as to principal and interest. The proceeds of the aforesaid

annual tax levy shall be paid into a fund hereby created and designated the

"HOSPITAL IMPROVEMENT BOND AND INTEREST FUND," and shall be used to pay the princi-

pal of and the interest on the aforesaid bonds according to the terms thereof.

SECTION 5. That the proceedings had incident to the issuance of the bonds

herein authorized shall be submitted to validation under the provisions of Section

31-13-1, et seq., Mississippi Code 1972 Annotated, and to that end the City Clerk

shall be and is hereby authorized and instructed to make up and certify to the

State's Bond Attorney a full and complete transcript of proceedings and other docu-

ments in relation to the authorization and issuance of said bonds.

SECTION 6. That when the said bonds shall have been prepared, validated,

and executed as herein provided, they shall be registered by the City Clerk in a

book kept for that purpose in said Clerk's office, and the City Clerk shall sign

the registration and validation certificate endorsed thereon.

SECTION 7. That the contract for the sale of said bonds as heretofore

made and entered into on the 20th day of June, 19(8, shall be and the same is hereby

ratified, approved, and confirmed.

SECTION 8. That the proceeds received upon sale and delivery of the bonds

herein authorized to be issued, immediately upon receipt thereof, shall be set aside

in a separate fund for the purpose of joining with the Board of Supervisors of

Lafayette County, Mississippi in building, constructing, remodeling, adding to, and

equipping the jointly owned, maintained and operated Oxford-Lafayette County Hospi-

tal, within said City and County. The accrued interest received upon sale and de-

livery of the aforesaid bonds forthwith shall be paid into the Bond and Interest

Fund created in Section 4 of this resolution.


9

SECTION 9. That all resolutions, or any part thereof, which in any manner

may conflict with the provisions of this resolution, shall be and the same are

hereby repealed and rescinded insofar as they may so conflict.

SECTION 10. That (1) the said bonds having been contracted to be sold on

the 20th day of June, 1978, subject to delivery thereof to the purchasers as promptly

as possible, and (2) the preparation of said bonds for delivery to the purchasers

being now immediately necessary, this resolution shall become effective immediately

upon the adoption thereof.

Alderman King seconded the motion to adopt the foregoing

resolution, and, the question being put to a roll call vote, the result was as fol-

lows:

Alderman McLaurin voted Ave






Mayor and Board of Aldermen present, being a lawful quorum of said Board, the Mayor

declared the motion carried and the resolution adopted, this 20th day of June

1978.


The Mayor and Board of Aldermen again took up for consideration the matter

of the sale of One Hundred Fifty Thousand Dollars ($150,000) Fire Fighting Equipment

Bon4s of the City of Oxford, Mississippi, pursuant to a resolution adopted on the 4th

day of April, 1978.

The City Clerk reported that, pursuant to the aforesaid resolution, she did

cause to be published in The Oxford Eagle, a newspaper published in the City of

Oxford, Mississippi, a notice that sealed proposals for the purchase of the afore-

said bonds would be received by the Mayor and Board of Aldermen at the City Hall,

Oxford, Mississippi, until the hour of 10:00 o'clock A.M., Central Daylight Time, on

Tuesday, the 20th day of June, 1978, and that said notice was published in said news

paper on the 5th and 12th days of June, 1978; and the Clerk presented to the Mayor

and Board of Aldermen proof of publication of said notice in the aforesaid newspaper,

The hour of 10:00 o'clock A.M., Central Daylight Time, on Tuesday, the

20th day of June, 1978, having arrived, the Clerk reported to the Mayor and Board of

Aldermen that, pursuant to the aforesaid notice of bond sale, there had been filed

with her at or prior to the hour of 10:00 o'clock A.M., Central Daylight Time, on

Tuesday, the 20th day of June, 1978, three (3) sealed proposals for the purchase of

the aforesaid bonds, and the Clerk then and there presented said sealed proposals

to the Mayor and Board of Aldermen.

Thereupon, it was ordered by the Mayor that the City Clerk proceed to open

the said sealed proposals and to read the same aloud in the presence and hearing of

the Mayor and Board of Aldermen and of the bidders and other persons assembled.

The Clerk thereupon proceeded to open and read the aforesaid bids, which are summa-

rized as follows:

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERMAN 47-8314

2.

NAMES OF BIDDERS

FOR BONDS BEARING INTEREST AT THE RATE OR RATES OF

AMOUNT OF BID

AVERAGE INTEREST RATE

First Tennessee Bank N.A. 1979-1987 5-1/4% 1988 5.20% $150,000 5.2390

Deposit Guaranty National Bank 1979-1988 5-1/2% $150,037 5.4957

Scharff & Jones, Inc. 1979-1983 6% 1984-1986 5-1/2% 1987 5.41)% 1988 5-1/2% $150,000 5.579

Following the reading of the bids the Mayor and Board of Aldermen proceeded

to consider them for the purpose of determining which was the best and most advan-

tageous bid submitted.

After a full consideration of the bids, Alderman Crews


A RESOLUTION DIRECTING THE SALE AND AWARD OF ONE HUNDRED FIFTY THCUSAND DOLLARS ($150,000) FIRE FIGHTING EQUIPMENT BONDS OF THE CITY OF OXFORD, MISSISSIPPI, DATED JULY 1, 1978

WHEREAS, the Mayor and Board of Aldermen of the City of Oxford, Mississippi,

on the 4th day of April, 1978, did adopt a resolution directing that One Hundred

Fifty Thousand Dollars ($150,000) Fire Fighting Equipment Bonds of said City be

offered for sale on sealed bids to be received until the hour of 10:00 o'clock A.M.,

Central Daylight Time, on Tuesday, the 20th day of June, 1978; and

WHEREAS; as directed by the aforesaid resolution and as required by Section

31-19-25, Mississippi Code 1972 Annotated, notice of the sale of said bonds was duly

published in The Oxford Eagle, a newspaper published and of general circulation in

the City of Oxford, Mississippi; said notice having been published in said newspaper

at least two times, and the first publication having been made at least ten (10) day

preceding the 20th day of June, 1978; all as shown by proof of publication filed in

the office of the City Clerk; and

WHEREAS, the Mayor and Board of Aldermen did meet at the City Hall in

Oxford, Mississippi, at 10:00 o'clock A.M., Central Daylight Time, on Tuesday, the



MINUTE BOOK No_ 29, CITY OF OXFORD

3

WHEREAS, at said time and place three (3) sealed proposals for the purchas

of the aforesaid bonds were received, examined, and considered by the Mayor and

Board of Aldermen; and

WHEREAS, the Mayor and Board of Aldermen find and determine that the high -

est and best bid made for said bonds was made by the First Tennessee Bank N. A. of

Memphis, and further finds that said offer was accompanied by a cashier's check

payable to the City of Oxford, Mississippi, in the amount of Three Thousand Dollars

($3,000), issued or certified by a bank located in the State of Mississippi, as a

guaranty that said bidders would carry out their contract and purchase the bonds if

their bid be accepted:

NOW, THEREFORE, PE IT RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE


SECTION 1. That the One Hundred Fifty Thousand Dollars ($150,000) Fire

Fighting Equipment Bonds of the City of Oxford, Mississippi, bearing date of July 1

1978, shall be and the said bonds are hereby awarded and sold to the First Tennesse6

Bank N. A. of Memphis, in accordance with the offer this day submitted to the Mayor

and Board of Aldermen in words and figures as follows, to-wit:

ti()X 84. NIL li S. 11:NNISSLI, 311101 111...1, P14(.)N1 (101 !,:'3.4321

44() MINUTE BOOK No. 29, CITY OF OXFORD


FIRST TENNESSEE BANK

June 20, 1978

_hia,yor_and_Bnard_af Aldermen of thaLity_n_f_Lxlar_d, Mississippi

City Hall

Oxford, Miccis.s_ippi

Gentlemen:

We hereby propose to purchase $ 150 , 000 - Oxford, Mississippi General

Ohligation Lire Fight_i_ng_Equipment_Boads

bonds to be dated July 1 , 1978 Both principal and interest shall be payable at

Said bonds shall be in the denomination of $ 5 , 000 and mature serially on March 1, 1979/1988

In accordance with your notice of sale.

nthiWithout option of prior payment, said bonds are to be general obligations of

Oxford, Mississippi

We will pay you par and accrued interest to date of delivery, plus a premium of $ None

for said bonds bearing interest as follows

MATURITY INTEREST RATES

1979 - 1987 5.25%

1988 5.20%

Oxford, Mississippi agrees to pay all expenses incident to the issuance of said bonds including the legal fee of Charles and Trauernicht of St. Louis, Missouri, printing and validation

This bid is submitted in accordance with your notice of sale. These bonds are to be delivered to us

within 60 days or thereafter at our option.

PROVIDED that you promptly furnish us, prior to the delivery of the bonds, without cost to us, a full transcript, properly certified, of all proceedings had prior to and incident to this issue, satisfactorily evidencing to attorneys the legality of the issue in all respects; and, you agree to take such further action as attorneys may require, to establish the validity of said issue.

As an evidence of our good faith, we hand you herewith our Check No. 3 , 000 1769 8 for 55 to be held by you uncashed pending our compliance with the terms and conditions of this bid, and to be forfeited by us as full liquidated damages in case of our failure to comply with the terms and conditions of this agreement. If for any reason this bid is not accepted, or if for any reason attorneys decline to approve the issue, said check is to be im-mediately returned to us. This bid is submitted for your immediate acceptance or rejection.


BOND DEPARTMENT

Accepted by resolution duly passed this FIRST TENNESSEE BANK N.A. MEMPFjIS

day of ,

PRESIDENT . MAYOR

The following Is submitted for Informational purposes only CLERK and Is not to be considered a part of this proposal.

Total Interest

Less: Premium

Not Interest

Average Rate

$ 46,103.33

$ None

$ 46,103.33

5.2390

(SEAL)

°la

0409•/


5

SECTION 2. That the Mayor and the City Clerk be and they are hereby

authorized and directed to endorse upon the aforesaid offer a suitable notation in

evidence of the acceptance thereof for and on behalf of the City.

SECTION 3. That the good faith checks filed by all unsuccessful bidders

forthwith be returned to them upon their respective receipts therefor, and that the

good faith check filed by the successful bidders be retained by the City as a guar-

anty that the bidders will carry out their contract and purchase the bonds. If the

successful bidders should fail to purchase the bonds pursuant to their bid and con-

tract, the amount of such good faith check shall be retained by the City as liquidated

damages for such failure.

SECTION 4. That the Mayor and Board of Aldermen by proper resolution or

ordinance, hereafter shall provide for the preparation, execution, and delivery of

the aforesaid bonds in accordance with the terms of the contract for the sale thereof.

MINUTE BOOK No 29, CITY OF OXFORD



lows:







Mayor and Board of Aldermen present, being a lawful quorum, the Mayor declared the

motion carried and the resolution adopted, this 20th day of June, 1978.



The Mayor and Board of Aldermen again took up the matter of the issuance

of One Hundred Fifty Thousand Dollars ($150,000) Fire Fighting Equipment Bonds of the

City of Oxford, Mississippi, as contracted to be sold on the 20th day of June, 1978.

After a discussion of the subject, Alderman Crews offered and moved

the adoption of the following resolution:

A RESOLUTION AUTHORIZING AND DIRECTING THE ISSUANCE OF FIRE FIGHTING EQUIPMENT BONDS IN THE AMCUNT OF ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) FOR THE CITY OF OXFORD, MISSISSIPPI; SETTING OUT THE FORM OF SAID BONDS AND THE COUPONS TO BE ATTACHED THERETO; DETERMINING THE RATES OF INTEREST, MATURITIES, AND PLACE OF PAYMENT THEREOF; AND MAKING PROVISION FOR THE LEVY OF A TAX SUFFICIENT TO PAY SAID BONDS AND THE INTEREST THEREON AS THE SAME MATURES AND ACCRUES.

WHEREAS, heretofore, to-wit: on the 7th day of March, 1978, the Mayor and

Board of Aldermen of the City of Oxford, Mississippi, did adopt a certain resolution

declaring the intention of the said Board to issue bonds of said City in the maximum

principal amount of One Hundred Fifty Thousand Dollars ($150,000) to raise money for

the purchase of fire fighting equipment and apparatus, and a truck for said City;

and

WHEREAS, said resolution declared that it was the intention of the said

Mayor and Board of Aldermen to issue the aforesaid bonds on the 4th day of April,

1978, at 7:00 o'clock P.M.; and

WHEREAS, under the provisions of said resolution and as required by law,

Section 21-33-301, et seq., Mississippi Code 1972 Annotated, the said resolution was

published at length on the 14th, 21st and 28th days of March, 1978, in The Oxford

Eagle, a newspaper published in the City of Oxford, Mississippi, and being a qualified

newspaper under the provisions of Section 13-3-31, Mississippi Code 1972 Annotated; an

WHEREAS, on the 4th day of April, 1978, at 7:00 o'clock P.M., the said

Mayor and Board of Aldermen did meet for the purpose of receiving protests against

the issuance of said bonds for the aforesaid purpose; and

WHEREAS, on said 4th day of April, 1978, at or prior to 7:00 o'clock P.M.,

no protest of any kind or character was filed by qualified electors of said City


2.

requesting that an election be called and held on the question of the issuance of

said bonds; and

WHEREAS, on said 4th day of April, 1978, the Mayor and Board of Aldermen

did adopt a certain resolution finding and declaring that said Mayor and Board of

Aldermen are now authorized and empowered to issue the bonds specified in the afore-

said resolution adopted on the 7th day of March, 1978; and -

WHEREAS, under the provisions of the aforesaid Section 21-33-301, et seq.,

Mississippi Code 1972 Annotated, the bonds aforesaid may now be issued by the City

of Oxford, Mississippi, without submitting said proposition to an election; and


Oxford, Mississippi, as ascertained by the last completed assessment, is Twenty-four

Million, Six Hundred Thousand, One Hundred Fifty Dollars ($24,600,150); and

WHEREAS, the said City of Oxford now has outstanding general obligation

bonded indebtedness, exclusive of Special Street Improvement Bonds and revenue bonds,i

in the amount of One Million, One Hundred Eighty-three Thousand Dollars ($1,183,000);

and

WHEREAS, the amount of bonds hereinafter directed to be issued, to-wit:

One Hundred Fifty Thousand Dollars ($150,000), when added to the aforesaid outstand-il

ing indebtedness and other indebtedness in the process of being incurred, will not

exceed any constitutional or statutory limit; and

WHEREAS, pursuant to publication of the notice of the sale of said bonds,

as required by law, the said bonds were sold to the highest bidder therefor on the


WHEREAS, it is now found to be necessary and advisable that provision be

made to direct the preparation, execution, and delivery of said bonds:

NOW, THEREFORE, BE 1T RESOLVED BY THE MAYOR AND BOARD OF ALDERMEN OF THE


SECTION 1. That there are hereby authorized and ordered to be prepared

and issued Fire Fighting Equipment Bonds of the City of Oxford, Mississippi, in the

45:3 MINUTE BOOK No. 29, CITY OF OXFORD


3.

principal amount of One Hundred Fifty Thousand Dollars ($150,000) to raise money

for the purchase of fire fighting equipment and apparatus and a truck, for said

City. Said bonds shall be of the denomination of Five Thousand Dollars ($5,000)

each; shall be numbered from One (1) to Thirty (30), inclusive; shall bear date of

July 1, 1978; and shall bear interest from the date thereof at the rates per annum

hereinafter set forth, payable March 1, 1979, and semi-annually thereafter on Septem-

ber 1 and March 1 in each year until the principal of said bonds, respectively,

shall have been paid. Interest accruing on and prior to the respective maturity

dates of said bonds shall be evidenced by appropriate interest coupons to be attached

to each of said bonds. Both principal of and interest on said bonds shall be payable

in lawful money of the United States of America at Batesville Security Bank

, in the City of Batesville , State of Mississippi

The said bonds shall be executed by the signature of the Mayor of said City, attested

by the City Clerk, with the seal of said City impressed upon each bond, and the in-

terest coupons to be attached to said bonds shall be executed by the facsimile sig-

natures of said officials. Said bonds shall bear interest and shall mature, without

option of prior payment, in the amounts and at the times hereinafter set out, as

follows:

RATE OF MATURITY BOND NUMBERS INTEREST AMOUNT (March 1)

1 and 2 3 and 4 5 and 6 7 to 9, 10 to 12 13 to 15 16 to 18 19 to 22 23 to 26 27 to 30

SECTION 2.

5-1/4% $10,000 1979

5-1/4% 10,000 1980

5-1/4% 10,000 1981 Inclusive 5-1/4% 15,1)00 1982

5-1/4% 15,000 1983

5-1/4% 15,000 1984

5-1/4% 15,000 1985

5,1/0,- 20,000 1986

5-1/4i 20,000 1987

5.20% 20,000 1988

That the said bonds and the interest coupons evidencing the

interest to accrue thereon shall be in substantially the following form, to-wit:

UN' ICA

MINUTE BOOK No 29, CITY OF OXFORD DEMENT. MERIDIAN 47-8314

UNITED STATES OF


COUNTY OF IAFAYE1TE

CITY OF OXFORD

FIRE FIGHTING EQUIPMENT BOND

No.

$5,000

The City of Oxford, in the County of Lafayette, State of Mississippi, ack4

nowledges itself indebted and, for value received, hereby promises to pay to bearer

the sum of


($5,000) on the first day of March, 19 , with interest thereon from the date

hereof at the rate of per centum ( %) per

annum, payable March 1, 1979, and semi-annually thereafter on September 1 and

March 1 in each year until payment of the said principal sum. Interest accruing

on this bond on and prior to the maturity date hereof shall be payable upon presen- ■ :

tation and surrender of the annexed interest coupons as they severally become due.

Both principal of and interest on this bond are payable in lawful money

of the United States of America at Bateavij1e Security Bank

in the City of Batesville , State of Mississippi and for the prompt

payment of this bond and the interest hereon as the same matures and accrues, the

full faith, credit, and resources of the City of Oxford, Mississippi, are hereby

irrevocably pledged.

This bond is one of a series of thirty (30) bonds of like date, tenor,

and effect, except as to number, rate of interest, and date of maturity, numbered

from One (1) to Thirty (30), inclusive, aggregating the sum of One Hundred Fifty

Thousand Dollars ($150,000), issued by the City of Oxford, Mississippi, to raise

money for the purchase of fire fighting equipment and apparatus, and a truck, for

said City, under authority of and in full compliance with the Constitution and LOYS

4";15 ,t_


5

of the State of MississipiAl including Section 21-33-301 ) et seq., Mississippi

Code 1972 Annotated, and.by the further authority of resolutions duly adopted and

proceedings regularly had by the Mayor and Board of Aldermen of said City.

It is hereby certified, recited, and represented that all acts, conditions,

and things required to be done, precedent to and in the issuance of this bond, in

order to make the same a legal and binding obligation of said City, have happened

and have been done and performed in regular and due form, time, and manner, as re-

quired by law; that a direct annual tax upon all of the taxable property in said

City will be levied for the payment of the principal of and the interest on this

bond; and that the total indebtedness of said City, including this bond and the

issue of which it is one, does not exceed any statutory or constitutional limit.


State of Mississippi, has executed this bond by causing it to be signed by the Mayor

of said City, attested by the City Clerk, under the seal of the City, and has caused

the annexed interest coupons to be executed by the facsimile signatures of the said

officials, and this bond to be dated the first day of July, 1978.

CITY OF OXFCRD, MISSISSIPPI

By Mayor

Attest:

City Clerk


No.

March, On the first day of September, 19 , the City of Oxford, in the County

of Lafayette, State of Mississippi, promises to pay to bearer the amount shown on

this coupon in lawful money of the United States of America at

DEMENT, MER,DIAN 47 - 831 4

6.

Batesville Security Bank , in the City of Batesville

State of Mississippi , being interest due that date on its Fire Fighting

Equipment Bond dated July 1, 1978, and numbered

CITY OF OXFORD, MISSISSIPPI I

By

Attest:

City Clerk


Interest coupons to be attached to said bonds shall be payable in the

following amounts:

Bond Numbers

1 to 26, Inclusive

27 to 30, Inclusive

Coupons Due March 1, 1979

$175.00

173.33

Subsequent Semi-annual Coupons

$131.25

130.00

SECTION 3. That when the said bonds shall have been executed as herein-

before directed, they shall be registered by the City Clerk in a book kept for

that purpose in said Clerk's office, as required by law, and the said Clerk shall

endorse upon the reverse of each of said bonds a registration and validation certi-'

ficate in substantially the following form, to-wit:

(REGISTRATION AND VALIDATION CERTIFICATE)

STATE OF MISSISSIPPI ) CCUNTY OF LAFAYETTE SS CITY OF OXFORD

I, VIRGINIA H. CHRESIMAN, City Clerk within and for the City of Oxford,

in the County of Lafayette, State of Mississippi, do hereby certify that the within

bond has been registered by me in a book kept for that purpose in my office, as re-

quired by law.

I do further certify that the within bond has been validated and confirmed

by decree of the Chancery Court of Lafayette County, Mississippi, rendered on the

day of , 1978.

Lei f-

City Clerk

45/ MINUTE BOOK No. 29, CITY OF OXFORD

DEMENT, MERIDIAN 47 -8314

7

SECTION 4. That, in order to provide for the payment of the aforesaid

bonds and the interest thereon, there shall be and there is hereby directed to be

levied and collected, at the same time and in the same manner as other taxes of said

City of Oxford are levied and collected, a direct, continuing annual tax upon all

taxable property within the boundaries of said City sufficient in amount to provide

for the payment of the principal of said bonds and the interest thereon, as the same

matures and accrues. It shall be the duty of the tax-levying and collecting authori-

ties of said City in each year while any of the bonds issued hereunder shall remain

outstanding and unpaid, without any further direction or authority, to levy and col-

lect the taxes herein provided for, and the rate of taxation to be levied in each

year shall be sufficient, after making allowance for delinquencies in the payment of

taxes and the cost of collection, to provide the sums required in each year for the

payment of said interest and principal. Should there be a failure in any year to

comply with the requirements of this section, such failure shall not impair the

rights of the holders of any of said bonds in any subsequent year to have adequate

taxes levied and collected to meet the obligations of the bonds herein authorized

to be issued, both as to principal and interest. The proceeds of the aforesaid

annual tax levy shall be paid into a fund hereby created and designated the "FIRE

FIGHTING EQUIPMENT BOND AND INTEREST FUND," and shall be used to pay the principal

of and the interest on the aforesaid bonds according to the terms thereof.

SECTION 5. That the proceedings had incident to the issuance of the bonds

herein authorized shall be submitted to validation under the provisions of Section

31-13-1, et seq., Mississippi Code 1972 Annotated, and to that end the City Clerk

shall be and is hereby authorized and instructed to make up and certify to the

State's Bond Attorney a full and complete transcript of proceedings and other docu-

ments in relation to the authorization and issuance of said bonds.

SECTION 6. That when the said bonds shall have been prepared, validated,

and executed as herein provided, they shall be registered by the City Clerk in a book

kept for that purpose in said Clerk's office, and the City Clerk shall sign the regis-

tration and validation certificate endorsed thereon.


8.

SECTION 7. That the contract for the sale of said bonds as heretofore

made and entered into on the 20th day of June, 1978, shall be and the same is hereby

ratified, approved, and confirmed.

SECTION 8. That the proceeds received upon sale and delivery of the bonds

herein authorized to be issued, immediately upon receipt thereof, shall be set

aside in a separate fund for the purchase of fire fighting equipment and apparatus,

and a truck, and for the payment of expenses necessarily related thereto. The accrue

interest received upon sale and delivery of the aforesaid bonds forthwith shall be

paid into the Bond and Interest Fund created in Section 4 of this resolution.

SECTION 9. That all resolutions, or any part thereof, which in any manner

may conflict with the provisions of this resolution, shall be and the same are hereby

repealed and rescinded insofar as they may so conflict.

SECTION 10. That (1) the said bonds having been contracted to be sold on

the 20th day ofJune, 1978, subject to delivery thereof to the purchasers as promptly

as possible, and (2) the preparation of said bonds for delivery to the purchasers

being now immediately necessary, this resolution shall become effective immediately

upon the adoption thereof.



lows:








Mayor and Board of Alderman present, being a lawful quorum, the Mayor declared the

motion carried and the resolution adopted, this 20th day of June , 1978.

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. ME11101311 47-8314

Motion was made by Alderman Crews, seconded by Alderman

McLaurin, and passed unanimously to declare an Executive Session

to discuss personnel matters.

The Mayor and Board did convene in the Mayor's Office in

Executive Session with the following present:

Mayor John O. Leslie, Alderman McLaurin, Alderman Woodburn,

Alderman Haley, Alderman Crews, Alderman King, City Attorney Al

Sage, and City Clerk Virginia H. Chrestman.

Based on the opinion of the City Attorney's Office, motion

was made by Alderman Haley, seconded by Alderman Woodburn and

passed unanimously authorizing the City Clerk to issue a check

to Meals on Wheels for $8,243.00.


ordered that this Board do adjourn Sine-Die.

— -

Virgin H. Chrestman, City Clerk



COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. JULY 5, 1978



Hall at 7:00 P. M., Tuesday, July 5, 1978, it being the time

and place fixed by law for the holding of said meeting when and








Lanny Griffith - City Attorney's Office












was transacted:

Mayor Leslie commended the July 4th Committee for the

success of the 4th of July celebration. He encouraged the alder-

men to give some thought to whether or not the City would parti-

cipate in such a celebration next year.



There being no additions or corrections to the minutes of

June 6 and June 20, 1978, the minutes were accepted as presented.

* * *

Motion was made by Alderman King, seconded by Alderman

Woodburn and passed unanimously by the aldermen present to

approve the accounts as presented.

* Mr. Damon Wall, Vice Chairman of the Oxford Park Commission

came before the Mayor and Board of Aldermen and presented the

Quarterly Report. Mr. Wall requested that the City give thought

to the modification of the entrance to Dizzy Dean Park on

Bramlett Boulevard. John Smith, City Engineer, was requested

to work with the Park Commission to accomplish this change.

* * * * Mayor Leslie accepted the following committee to study the

feasibility of a change in water and sewer rate during the

summer months to allow the use of water to water lawns without

the charge of the 100% sewer rate:

Tom Landrum John Smith Alderman Russell Woodburn

* * * * There came on for consideration the appointment to the

Oxford Park Commission Board. Alderman Crews made the motion

to reappoint Mrs. Virginia McMurray to a five year term.

Motion was seconded by Alderman Woodburn and passed unanimously

by the aldermen present. Members of the Park Commission Board

are as follows:

Johnny Ray - July 1, 1979 Ronald Borne - July 1, 1980 Nathan Hodges, Jr. - July 1, 1981 Damon Wall - July 1, 1982 Mrs. Virginia McMurray - July 1, 1983

JL. * J.

461

Motion was made by Alderman King, seconded by Alderman Haley

and passed unanimously by the aldermen present to reappoint the

firm of Freeland and Gafford as City Attorney; William Hooper

as City Judge; and Dwight Ball as City Prosecutor for one year.

* * * * Motion was made by Alderman Woodburn, seconded by Alderman

Haley and passed uanimously by the aldermen present to authorize

John Smith, City Engineer, to attend the meeting of the


Mississippi Engineer's Association on July 10-12, 1978, in Biloxi.


Haley and passed unanimously by the aldermen present authorizing

John Smith, City Engineer to extend the 6" water line on White

Oak Lane as requested by Beat 2 Supervisor, Clark Littlejohn.

Mr. Littlejohn is going to pave White Oak Lane.

Pursurant to the advertisement for bids for a backhoe for

the Water Department, one sealed bid was received:

Barton Equipment Company of Tupelo $14,250.00


Haley and passed unanimously by the aldermen present to accept

the bid of Barton in the amount of $14,250.00.

*

Ben Smith, Director of Planning and Development discussed

with the Board a proposed site for the swimming pool. The

property on Price and Molly Barr that has been discussed for

the pool is not a suitable site. The Park Commission Board and

Citizen Advisory Committee recommends that the Stone Property

south of Washington Avenue and west of ICGRR be used as the

pool site.


and passed unanimously by the aldermen present to approve the

site as recommended.


Crews and passed unanimously by the aldermen present to authorize

Tests, Inc., to make the necessary soil tests on the new site

for the sw Laming pool.

Upon the recommendation of the Oxford Park Commission, motion

was made by Alderman Haley, seconded by Alderman Woodburn and

passed unanimously by the aldermen present authorizing Robert

Parker Adams, architect for the swimming pool project pending the

release of funds by HUD.


4 G C i


Woodburn and passed unanimously by the aldermen present authoriz-

ing Mayor Leslie to execute Industrial Power Contract with North

East Electric Power Association for the delivery of power to the

Water Treatment Plant located west of town.


Haley and passed unanimously by the aldermen present authorizing

the contribution of $150.00 from City General Fund and $150.00

from Oxford Electric to Miss Susan Schove, Miss Hospitality,

to help with her expenses to represent Oxford in Biloxi in

the State Miss Hospitality Contest.

Mayor Leslie read a letter from Mrs. Edna Mize requesting

that the City contribute toward the painting of Cedar Oaks.

After discussion, motion was made by Alderman Haley,

seconded by Alderman Crews and passed unanimously by the

aldermen present that the City make a contribution not to

exceed $500.00.

Alderman Crews requested that consideration be given to

the installation of a traffic light on University Avenue at

South 8th Street. The engineer has designed a system that

would tie in with the light at South 9th. The estimated

cost of installation is $1500.00 and funds are available in

the Electric Department.


Chief of Police, Billy White, was requested to study this

request and that it be discussed at the July 18th meeting.

Motion was made by Alderman Crews, seconded by Alderman

King and passed unanimously by the alderman present to go

into Executive Session to discuss Community Relations matters.

The Mayor and Board of Aldermen did convene in Executive

Session with the following present:

Mayor Leslie; Alderman Woodburn, Alderman Haley, Alderman

Crews, and Alderman King; City Clerk Virginia Chrestman, and

Chief of Police Billy White.

Dr. Vaughn Grisham discussed with the Board the research

he has done on Community Relations.

*


Motion was made by Alderman Haley, seconded by Alderman King,


purchase of six regency radios on State Contract Price for the

use of the Captains and Lieutenants of the Police Department in

their personal vehicles. Said radios are to remain the property

of the City of Oxford.

*

On motion duly made, seconded and passed unanimously, it

was ordered that this Board now recess to meet July 17th at 5:30

P. M.

VIRGI A H. CHRESTMAN, CITY CLERK

4 6 5


RECESS REGULAR MEETING 5:30 P. M. JULY 17, 1978

Pursuant to a recess order on July 5, 1978, the Mayor and

Board of Aldermen met on July 17, 1978, at 5:30 P. M., in

the Mayor and Board's Chambers in City Hall when and where











*

After the meeting was called to order, the following busi-

ness was transacted:

The Mayor and Board of Aldermen discussed the possibility

of purchasing property adjacent to the Illinois Central Gulf

Railraod to be used as an Industrial Site. The sites discussed

were the Tom Green property consisting of 35-40 acres, and

the property of J. H. Williamson consisting of 57.5 acres.

After much discussion, motion was made by Alderman Crews

to purchase both pieces of property. Motion was seconded by

Alderman King.


Voting Aye - King, Crews

Voting No - Woodburn, McLaurin, Haley

The Mayor declared the motion failed.


Crews and passed unanimously that the Mayor and Mr. Gafford

approach Mr. Williamson with an offer to purchase the Green

property at $2,120.00 per acre for the acreage determined by

a survey with an option on the Williamson property for one

year at $1,250.00 per acre and if at the end of the year's

option we do not exercise the option that an additional

AI- VIRGImm_A CHRESTMAN, CITY CLERK

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 4743314

$380.00 per acre be paid for the acreage purchased from Mr.

Green.


was ordered that this Board do adjourn Sine-Die.

It)




COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. JULY 18, 1978



Hall at 7:00 P. M., Tuesday, July 18, 1978, it being the time

and place fixed by law for the holding of said meeting when

and where the following were present:


















After the meeting was called to order the following business

was transacted:

Ben Smith, Director of Planning and Development presented

the Board with a proposed Right-of-way Acquisition Map for the

Molly Barr Road Project. Approval has been received to proceed

with the project and the right-of-way acquisition needs to be

completed by October 1, 1978.



McLaurin and passed unanimously by the aldermen present to approve

the right-of-way acquisition map as presented.

Ben Smith, Director of Planning & Development advised the

Board that he had received three proposals from appraisers.

There must be an acquisition appraisal and a review appraisal to

meet Highway Department regulations. The proposals received are:

Jerry Bristow, Tupelo - $3,500.00 for doing acquisition appraisal; $1,750.00 for review.

Leland Speakes, Cleveland - $3,500.00 for doing acquisition appraisal; $1,750.00 for review.

D. H. Marchbanks, Oxford - $150.00 per parcel or $2,100.00 for acquisition; $75.00 per parcel or $1,050.00 for review.

After discussion, motion was made by Alderman McLaurin,

seconded by Alderman Crews and passed unanimously by the

aldermen present authorizing a contract with D. H. Marchbanks

for the acquisition appraisals as proposed; and that Mr. Smith

negotiate a contract with Mr. Leland Speakes for the review

sppraisals.


Woodburn and passed unanimously by the aldermen present

authorizing the Mayor to execute operation and Maintenance

Agreement as requested by Soil Conservation Service for

Emergency Watershed Protection on Burney Branch.

Dr. James Webb, Curator of Rowan Oak came before the Mayor

and Board of Aldermen and discussed plans for proposed parking

area at the Faulkner Home on Old Taylor Road to be built by the

University.


Woodburn and passed unanimously by the aldermen present to include

the construction of City Dog Pound in the amended General Fund

Budget.


Woodburn and passed unanimously by the aldermen present authoriz-

ing the advertisement for bids for the construction of City

Dog Pound. Said bids to be opened August 1, 1978.

*



It appearing to the Mayor and Board of Aldermen that

there is a deficit in a number of items provided for in the

General Fund and the Water and Sewer Fund Budget of the

fiscal year 1977-78;

And, it is further appearing to the Mayor and Board of

Aldermen that there are funds in the treasury of the munici-

pality or will be funds coming into the treasury during

the fiscal year, not appropriated by the budget.

And, it is further appearing to the Mayor and Board of

Aldermen that the Budget of the City of Oxford, Mississippi,

should be revised so as to provide for the orderly operation

of the municipality.

IT IS THEREFORE, upon motion of Alderman King, seconded

by Alderman McLaurin and passed unanimously by the aldermen

present, ordered that the General Fund and Water & Sewer Fund

Budgets of the City of Oxford,'Mississippi, be, and the same

hereby is, revised so as to read in words and figures as

follows, to-wit;

BUDGET


October 1, 1977 -

GENERAL FUND

September 30, 1978

Original Budget

Amended Budget

Revenues:

FY 1977-78 FY 1977-78

Ad Valorem Taxes 395,360.00 395,360.00 Penalties & Interest 7,000.00 7,000.00 Privilege License 18,000.00 19,000.00 Franchise Charge 30,000.00 32,000.00 Building & Zoning Fees 12,000.00 6,500.00 Elec./ Plumbing Fees 2,000.00 1,400.00 Other Permits (Taxi) 25.00 15.00 Dog License 250.00 250.00 Civil Defense Reimbursement 8,929.00 8,929.00 LEA Reimbursement 3,000.00 3,238.17 Municipal Aid from State 25,000.00 25,000.00 Sales Tax 625,000.00 650,000.00 ABC License 18,000.00 18,000.00 County Ad Valorem Taxes 20,000.00 20,000.00 County Fire Calls 13,000.00 500.00 Sanitation Charge 161,000.00 161,000.00 Waste Disposal (Landfill) 18,000.00 20,000.00 Other Charges for Services 300.00 -0- Animal Shelter Fees 1,200.00 1,200.00 Court Fines & Forfeits 85,000.00 85,000.00 Parking Fines 2,000.00 2,000.00 Miscellaneous 2,000.36 15,000.00 Tax Equivalent-Elect. Dept. 150,000.00 157,579.77 Transfer from Fire Protection T & A 55,000.00 54,806.13 Transfer-Reimbursement from E. D. 17,000.00 17,000.00 Transfer to Reimburse for Sales Tax 31,178.64 31,178.64 In Lieu of Taxes -0- 5,760.48 Absorbed from Surplus 41,978.00 80,729.77 Income from Investments -0- 6,000.00 TOTAL $1,742,221.00 $1,824,446.96


Expenditures: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Legislative 20,475.00 21,475.00 Judicial 4,570.00 4,565.00 Executive 12,290.00 12,560.00 Elections 1,000.00 1,000.00 Financial Administration 74,392.00 68,930.00 Tax Administration 36,380.00 36,380.00 Law 19,250.00 21,440.00 Planning & Zoning 14,741.00 14,741.00 General Government 154,670.00 145,560.00 Community Promotions 2,200.00 15,000.00 Police Department 420,503.00 443,238.00 Fire Department 310,865.00 317,168.26 Protective Inspections 15,680.00 14,630.00 Civil Defense 24,269.00 22,847.00 Hwy. & Street Administration 22,495.00 21,608.00 Hwy. & Street Maintenance 214,945.00 218,160.00 Sanitation Administration 15,294.00 15,274.00 Street Cleaning 18,995.00 17,765.00 Waste Collection 49,100.00 65,000.00 Waste Disposal 32,350.00 44,345.00 Weed & Grass Control 7,100.00 5,650.00 Cemetery Maintenance 28,145.00 28,375.00 Contribution to Health Department 4,200.00 4,200.00 Extermination of Rodents 5,560.00 5,550.00 Welfare 4,800.00 4,800.00 Parks & Recreation 164,987.00 164,987.00 Contribution to Library 1,200.00 1,200.00 City Garage 14,265.00 14,820.00 Airport 5,000.00 5,000.00 Ambulance Service 42,500.00 53,000.00 Refund C D Funds -0- 15,178.70 TOTAL $1,742,221.00 $1,824,446.96

Legislative:

Salaries 18,000.00 17,850.00 Retirement 1,150.00 1,125.00 FICA 1,075.00 1,100.00 Operating Supplies -0- -0- Travel/Transportation 250.00 1,400.00 Miscellaneous -0- -0- TOTAL 20,475.00 21,475.00

Judicial:

Salaries-Adm. 4,000.00 4,000.00 Retirement 320.00 315.00 FICA 250.00 250.00 Travel/Transportation -0- -0- Miscellaneous -0- -0- TOTAL 4,570.00 4,565.00

Executive:

Salaries-Mayor 9,000.00 9,000.00 Retirement 690.00 700.00 FICA 550.00 560.00 Operating Supplies -0- -0- Travel/Transportation 2,000.00 2,200.00 Miscellaneous 50.00 100.00 TOTAL 12,290.00 12,560.00

Elections:

Salaries-Non-Adm. 1,000.00 1,000.00 Operating Supplies -0- -0- TOTAL 1,000.00 1,000.00

4

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT, M ERI DI AN 47-8314

Financial Administration: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries-Admin. 15,480.00 15,480.00 Salaries-Non-Admin. 34,812.00 30,000.00 Retirement 3,550.00 3,000.00 FICA 3,000.00 2,700.00 Office Supplies 3,500.00 3,500.00 Operating Supplies 500.00 500.00 Other Mint. & Repairs 2,200.00 2,000.00 Professional Svc. 5,500.00 5,000.00 Travel/Transportation 600.00 600.00 Advertising 4,500.00 4,700.00 Miscellaneous 250.00 250.00 Machinery/Equipment 500.00 1,200.00 TOTAL 74,392.00 68,930.00

Tax Administration:

Salaries-Adm. 12,600.00 12,600.00 Salaries-Non-Adm. 8,580.00 2,900.00 Salaries-Clerical 7,680.00 6,770.00 Reitrement 2,100.00 1,570.00 FICA 1,670.00 1,370.00 Office Supplies 500.00 300.00 Fuel, Oil & Lubricants 100.00 100.00 Other Maint. & Repairs 400.00 300.00 Professional Svc. 1,250.00 8,770.00 Travel-In Town 400.00 400.00 Travel-Schools, Etc. 500.00 700.00 Miscellaneous 100.00 300.00 Machinery/Equipment 500.00 300.00 TOTAL 36,380.00 36,380.00

Law:

Salaries-Retainer Fee 4,500.00 4,500.00 Salaries-City Prosecutor 3,000.00 3,000.00 Retirement 250.00 235.00 FICA 185.00 190.00 Operating Supplies 800.00 1,000.00 Professional Svc. 10,000.00 12,000.00 Communications 200.00 200.00 Travel/Transportation 300.00 300.00 Miscellaneous 15.00 15.00 TOTAL 19,250.00 21,440.00

General Government:

Salaries-Hourly 18,455.00 18,500.00 Retirement 1,415.00 1,470.00 FICA 1,100.00 1,190.00 Insurance(Hosp.-Life) 8,600.00 9,400.00 Household & Inst. Supplies 1,500.00 2,000.00 Other Maint. & Repairs 4,000.00 4,000.00 Communications 17,000.00 20,000.00 Insurance 45,000.00 40,000.00 Public Utilities 15,000.00 16,000.00 Rentals 2,600.00 2,500.00 Workman's Comp. 32,000.00 21,000.00 Miscellaneous 2,500.00 4,000.00 Machinery/Equipment 500.00 500.00 Unemployment Compensation 5,000.00 5,000.00 TOTAL 154,670.00 145,560.00

Community Promotions:

Exhibitions & Promotions 2,200.00 15,000.00 TOTAL 2,200.00 15,000.00

Airport:

Aid to Other Gov't 5,000.00 5,000.00 TOTAL 5,000.00 5,000.00

MINUTE BOOK No. 29, CITY OF OXFORD MERIOI AN 47 - 8314

Police: Originial Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries 291,318.00 300,718.00 Retirement 22,285.00 20,525.00 FICA 17,400.00 18,100.00 Feed for Animals 1,000.00 1,000.00 Fuel, Oil, & Lubricants 20,000.00 20,000.00 Clothing 7,500.00 8,500.00 Operating Supplies 7,500.00 8,500.00 Motor Vehicle Maint. & Repairs 15,000.00 13,000.00 Other Maint. & Repairs 800.00 1,700.00 Training 1,000.00 1,500.00 Communications 2,200.00 2,200.00 Communications (Radio) 3,600.00 3,600.00 Transportation 250.00 250.00 Transportation Training 400.00 400.00 Advertising 150.00 150.00 Public Utilities 3,600.00 3,600.00 Miscellaneous 500.00 700.00 Prisoner Care 8,000.00 7,000.00 LEA Matching Funds 2,000.00 1,000.00 Info. & Buying Money 1,000.00 400.00 Capital Outlay 10,000.00 14,195.00 LEA Reimbursement 3,000.00 3,000.00 I.D. Bureau 1,000.00 1,000.00 Community Relations 1,000.00 1,000.00 Dog Pound Construction -0- 11,200.00 TOTAL 420,503.00 443,238.00

Planning & Zoning:

Salaries 11,291.00 11,291.00 Retirement 850.00 870.00 FICA 675.00 695.00 Operating Supplies 500.00 360.00 Professional Services -0- -0- Travel/Transportation 1,000.00 1,200.00 Advertising 400.00 300.00 Miscellaneous 25.00 25.00 TOTAL 14,741.00 14,741.00

Protective Inspections:

Salaries 11,760.00 11,760.00 Retirement 885.00 900.00 FICA 710.00 670.00 Other Operating Supplies 225.00 200.00 Travel & Transportation 2,000.00 1,000.00 Advertising -0- -0- Miscellaneous 100.00 100.00 TOTAL 15,680.00 14,630.00

Ambulance Service:

Ambulance Service 42,500.00 53,000.00 TOTAL 42,500.00 53,000.00

Welfare:

Aid to Other Gov't 4,800.00 4,800.00 TOTAL 4,800.00 4,800.00

DEMENT.

A 7 :3 MINUTE BOOK No. 29, CITY OF OXFORD


Civil Defense: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries-Adm. 6,150.00 5,376.00 Salaries Clerical 4,020.00 3,540.00 Salaries-Hourly 1,150.00 1,150.00 Retirement 595.00 750.00 FICA 763.00 534.00 Office Supplies 330.00 450.00 Clean. & Sant. Supplies 18.00 54.00 Food for Human Consumpt. 120.00 120.00 Fuel, Oil & Lubricants 750.00 1,150.00 Household & Inst. Supplies 18.00 80.00 Clothing 120.00 120.00 Operating Supplies 400.00 750.00 Bldg. Mat. & Supplies 250.00 1,129.00 Motor Vehicle Maint. & Repairs 600.00 1,074.00 Other Maint. & Repairs 750.00 800.00 Communications 1,239.00 900.00 Travel/Transportation 825.00 675.00 Advertising 50.00 25.00 Insurance 250.00 250.00 Public Utilities 150.00 120.00 Maint. & Repair-Labor 250.00 400.00 Rentals 750.00 750.00 Miscellaneous 500.00 850.00 Machinery/Equipment 1,410.00 700.00 Radio/Warning Equipment 2,711.00 1,000.00 Paints & Paint Supplies 100.00 100.00 TOTAL 24,269.00 22,847.00

Fire Department:

Salaries-Adm. 12,900.00 12,304.17 Salaries-Non-Adm. 226,290.00 227,892.00 Volunteer Payroll 4,000.00 3,900.00 Retirement 18,300.00 17,063.46 FICA 14,275.00 13,640.66 Fuel, Oil & Lubricants 4,000.00 3,500.00 Clothing 6,000.00 10,041.26 Operating Supplies 7,000.00 7,772.19 Motor Vehicle Maint. & Repairs 4,500.00 6,681.61 Other Maint. & Repairs 1,000.00 2,061.69 Communications 500.00 500.00 Travel/Transportation -0- -0- Travel-Schools, Etc. 2,500.00 3,200.00 Advertising 100.00 100.00 Public Utilities 6,000.00 6,150.00 Exhibitions/Promotions 250.00 96.00 Miscellaneous 250.00 703.76 Equipment 3,000.00 1,561.46 TOTAL 310,865.00 317,168.26

Highways & Street Administration:

Salaries-Adm. 17,520.00 17,520.00 Retirement 1,325.00 1,351.00 FICA 1,050.00 1,037.00 Operating Supplies 500.00 100.00 Professional Svc. 500.00 -0- Travel 1,200.00 1,200.00 Travel-Schools, Etc. 300.00 300.00 Miscellaneous 100.00 100.00 TOTAL 22,495.00 21,608.00

• •XF•RD LI ► ■ •• •• DEMENT, MERIDIAN 47-8314

Highway & Street Maintenance: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries 11,460.00 11,460.00 Salaries-Hourly 53,135.00 55,500.00 Retirement 4,900.00 4,700.00 FICA 3,850.00 3,900.00 Ruel, Oil & Lubricants 5,500.00 5,500.00 Clothing 200.00 200.00 Operating Supplies 79,000.00 81,000.00 Motor Vehicle Maint. & Repairs 3,000.00 3,500.00 Advertising 100.00 -0- Public Utilities 1,500.00 600.00 Public Utilities-Street Lighting 50,000.00 50,000.00 Miscellaneous 300.00 300.00 Improvements Other Than Buildings 1,000.00 500.00 Machinery/Equipment 1,000.00 1,000.00 Vehicles -0- -0- TOTAL 214.945.00 218,160.00

Sanitation Administration:

Salaries 12,274.00 12,274.00 Retirement 985.00 945.00 FICA 735.00 755.00 Operating Supplies 100.00 100.00 Travel/Transportation 1,200.00 1,200.00 TOTAL 15,294.00 15,274.00

Street Cleaning:

Salaries 14,205.00 13,000.00 Retirement 1,140.00 755.00 FICA 850.00 610.00 Fuel, Oil & Lubricants 1,500.00 1,500.00 Operating Supplies 200.00 350.00 Motor Vehicle Maint. & Repairs 1,000.00 1,500.00 Miscellaneous 100.00 50.00 TOTAL 18,995.00 17,765.00

Waste Collections:

Salaries-(Revenue Sharing) Retirement-(Revenue Sharing) • • • •

FICA-(Revenue Sharing) . . . . . Fuel, Oil & Lubricants 16,000.00 21,000.60 Operating Supplies 3,000.00 3,000.00 Motor Vehicle Maint. & Repairs 17,000.00 28.500.00 Professional Svc. 2,000.00 2,000.00 Advertising -0- -0- Miscellaneous 500.00 500.00 Truck 10,600.00 10,000.00 TOTAL 49,100.00 65,000.00

Waste Disposal:

Salaries-(Revenue Sharing) Retirement-(Revenue Sharing) FICA-(Revenue Sharing) . . . . . . . . . . Fuel, Oil & Lubricants 4,000.00 4,000.00 Operating Supplies 300.00 100.00 Motor Vehicle Maint. & Repairs 10,000.00 21,000.00 Rentals 4,000.00 7,500.00 Miscellaneous 50.00 20.00 Improvements Other Than Buildings 14,000.00 11,725.00 TOTAL 32,350.00 44,345.00


Weed & Grass Control: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries-(Revenue Sharing) . .

Retirement-(Revenue Sharing) . • • • • FICA-(Revenue Sharing) Fuel, Oil & Lubricants 1,500.00 1,66.60 Operating Supplies 2,000.00 1,000.00 Motor Vehicle Maint. & Repairs 2,500.00 3,000.00 Miscellaneous 300.00 150.00 Machinery/Equipment 800.00 500.00 TOTAL 7,100.00 5,650.00

Cemetery Maintenance:

Salaries 22,600.00 22,600.00 Retirement 970.00 915.00 FICA 1,350.00 1,350.00 Fuel, Oil & Lubricants 250.00 250.00 Operating Supplies 2,000.00 2,200.00 Motor Vehicle Maint. & Repairs 50.00 50.00 Public Utilities 400.00 500.00 Miscellaneous 75.00 60.00 Machinery/Equipment 450.00 450.00 TOTAL 28,145.00 28,375.00

Extermination of Rodents, Etc.

Salaries-Hourly 1,500.00 1,500.00 Retirement 120.00 50.00 FICA 90.00 50.00 Fuel, Oil & Lubricants 1,650.00 1,650.00 Operating Supplies 1,500.00 1,500.00 Motor Vehicle Maint. & Repairs 700.00 800.00 Miscellaneous -0- -0- TOTAL 5,560.00 5,550.00

City Garage:

Salaries 10,560.00 10,560.00 Retirement 800.00 815.00 FICA 630.00 650.00 Operating Supplies 600.00 675.00 Utilities Service 825.00 1,300.00 Miscellaneous 50.00 20.00 Machinery/Equipment 800.00 800.00 TOTAL 14,265.00 14,820.00

Parks & Recreation:

Salaries-Adm. 13,481.00 13,481.00 Salaries-Non-Adm. 56,826.00 60,826.00 Salaries-Clerical 6,090.00 6,400.00 Salaries-Hourly 16,953.00 15,843.00 Retirement 6,012.00 6,012.00 FICA 5,500.00 5,500.00 Office Supplies 1,700.00 1,700.00 Agricultural Supplies 750.00 750.00 Cleaning & Sanit. Sup. 1,500.00 1,000.00 Fuel, Oil & Lubricants 2,000.00 2,500.00 Household & inst. Sup. 5.25.00 525.00 Operating Supplies 9,000.00 7,000.00 Bldg. Materials & Sup. 4,000.00 3,000.00 Paint & Painting Sup. 700.00 500.00 Plumbing Supplies 500.00 500.00 Motor Vehicle Maint. & Repairs 1,500.00 1,000.00 Communications 750.00 750.00 Travel/Transportation 3,500.00 3,500.00 Insurance 1,200.00 700.00 Public Utilities 20,000.00 23,000.00 Maint. & Repair-Labor 500.00 500.00 Rentals -0- -0- Workmen's Comp. -0- -0- Miscellaneous 9,000.00 7,000.00 RSVP 3,000.00 3,000.00 TOTAL 164,987.00 164,987.00


WATER AND SEWER FUND

Revenues: Original Amended Budget Budget FY 1977-78 FY 1977-78

Metered Sales - Water 360,000.00 360,000.00 Service Connections Charge 12,000.00 12,000.00 Sewer Charges 340.000.00 340,000.00 Miscellaneous 1,200.64 1,555.73 Lightning Damage to Plant -0- -0- Fluoridation of Water Supply Grant -0- 2,365.50 Income from Investments -0- 6,500.00 TOTAL 713,200.64 722,421.23

Expenditures:

Administrative & General 221,978.64 204,617.23 Finance & Customer Expense 45,973.00 50,000.00 Transmission and Distribution Exp. 93,820.00 101,500.00 Treatment & Purification Operations 203,424.00 212,464.00 Source of Supply 55,075.00 64,110.00 Waste Water Collection 92,930.00 89,730.00 TOTAL 713,200.64 722,421.23

Administrative & General:

Salaries - Non-Adm. 10,000.00 10,000.00 Retirement 800.00 800.00 FICA 600.00 600.00 Health & Life Insurance 2,000.00 2,500.00 Professional Services 3,000.00 1,000.00 Communications 50.00 50.00 Insurance 25,000.00 20,000.00 Workmen's Compensation 6,000.00 5,000.00 Miscellaneous 50.00 50.00 Revenue Bonds Redeemed 45,000.00 45,000.00 Interest on Revenue Bonds 97,000.00 25,000.00 Paying Agent Fees 3n0.00 300.00 Transfer to Repay State Sewer

Grant withheld from Sales Tax 31,178.64 31,178.64 Transfer to Industrial Park Fund -0- 57,188.59 Transfer to Water & Sewer

Depreciation Fund -0- 2,700.00 Transfer to Water & Sewer

Contigent Fund -0- 2,250.00 Unemployment Compensation 1,000.00 1,000.00 TOTAL 221,978.64 204,617.23

Finance & Customer Expense:

Professional Services 45,973.00 6,000.00 Settlement with Oxford Electric 44,000.00 TOTAL 45,973.00 50,000.00

Transmission & Distribution Expense:

Salaries-Hourly 35,440.00 40,000.00 Retirement 2,715.00 3,000.00 FICA 2,115.00 2,500.00 Fuel, Oil & Lubricants 1,600.00 2,000.00 Clothing 100.00 100.00 Operating Supplies 30,000.00 32,000.00 Motor Vehicle Maint. & Repairs 1,000.00 1,000.00 Advertising 100.00 50.00 Public Utilities 650.00 750.00 Miscellaneous 100.00 100.00 Structures Other Than Buildings 20,000.00 20,000.00 Machinery/Equipment -0- -0- TOTAL 93,820.00 101,500.00


Source of Supply: Original Budget

Amended Budget

FY 1977-78 FY 1977-78

Salaries-Non-Adm. 9,660.00 9,660.00 Retirement 740.00 750.00 FICA 575.00 600.00 Fuel, Oil & Lubricants 500.00 100.00 Clothing 50.00 50.00 Operating Supplies 10,000.00 10,000.00 Motor Vehicle Maint. & Repairs 200.00 100.00 Other Maint. & Repairs 1,000.00 350.00 Travel/School Expense 250.00 -0- Public Utilities 30,000.00 38,000.00 Miscellaneous 100.00 50.00 Machinery/Equipment 2,000.00 4,450.00 TOTAL 55,075.00 64,110.00

Treatment & Purification Operations:

Salaries-Adm. 13,584.00 13,584.00 Salaries-Non-Adm. 88,040.00 88,040.00 Salaries-Hourly -0- -0- Retirement 7,625.00 7,740.00 FICA 6,075.00 6,200.00 Fuel, Oil & Lubricants 5,500.00 5,500.00 Clothing 200.00 200.00 Operating Supplies 22,000.00 24,000.00 Motor Vehicle Maint. Repairs 8,000.00 9,500.00 Travel/School Expense 1,400.00 1,700.00 Public Utilities 50,000.00 55,000.00 Miscellaneous 200.00 200.00 Vehicles 800.00 800.00 TOTAL 203,424.00 212,464.00

Waste Water Collection:

Salaries-Non-Adm. 53,120.00 53,120.00 Salaries-Hourly 3,990.00 3,900.00 Retirement 3,170.00 3,260.00 FICA 2,500.00 2,000.00 Fuel, Oil & Lubricants 250.00 250.00 Clothing 15,000.00 10,000.00 Operating Supplies 3,200.00 2,500.00 Motor Vehicle Maint. & Repair 500.00 500.00 Miscellaneous 10,000.00 13,000.00 Structures Other Than Buildings 1,200.00 1,200.00 Machinery/Equipment 92,930.00 89,730.00 TOTAL

Judge William C. Keady, Mr. Bill Peal, and Mr. Marshall

Phillipes came before the Mayor and Board of Aldermen requesting

that the City construct another outlet to the parking lot at the

Federal Building. The parking lot is filled most days and unless

another outlet is made available preferably northward to Jefferson,

the GSA is going to put up a gate.

Mayor Leslie thanked Judge Keady for coming to make this

request and advised that very serious consideration would be given

and the matter would be discussed at the next Board meeting.


King, and passed unanimously by the aldermen present to adopt the

following Agreement:

MWE3QacNo,22,QTYOF OXFORD DEMENT, MERIDIAN 47- 8314

AGREEMENT'

WHEREAS, Dr. James W. Rayner is the owner of a

tract of land of approximately 133 acres located in the West

and Northwest of Country Club Subdivision, Part 3; and

WHEREAS, Dr. Rayner has laid off as separate

lots from the aforementioned tract nine (9) lots in accordance

with the plat made Exhibit "A" hereto for which he now seeks

a supply of water from the City of Oxford, Mississippi; and

WHEREAS, City of Oxford water is now made available

to the residence of Dr. Rayner, Lot 3, through an existing

four (4) inch water line and meter connected to a water

main owned by Mrs. Dorothy Lee Tatum supplying Country Club

Subdivision, Part 3; and

WHEREAS, Lots 1, 2, 4, 5, 8, and 9 as shown on

Exhibit "A" have previously been sold by Dr. Rayner to

separate individuals and are considered for the purposes of

this agreement and in the application of the provisions and

requirements of the City of Oxford Subdivision and Utilities

Ordinances as separately owned lots; and

WHEREAS, for the purposes of application of the

provisions of said ordinances, Lots 3, 6, 7 and the balance of said

133 acre tract are considered the separate property of Dr. Rayner;

and

WHEREAS, Dr. Rayner acknowledges that the provision

of water and/or sewer services to additional lots by the City

of Oxford will require strict compliance, by him as a

subdivider, with the provisions and requirements of said

subdivision and utilities ordinances, and specifically

any supply of water to either Lots 6 or 7 will exclude

the supply of water to the other without first bringing

the entire development including Lots 1 through 9, in

compliance with said subdivision and utilities ordinances; and

4 • t.,

MINUTE BOOK No. 29, CITY OF OXFORD DEMENT. MERIDIAN 47-831 4

WHEREAS, Dr. Rayner agrees that if water and/or

sewer services are supplied by the City of Oxford to any of

said lots that the installation and maintenance of said

facilities will be at no expense to the City of Oxford but

will be in strict compliance with the requirements of the

City of Oxford and subject to its approval and acceptance;

and

WHEREAS, Dr. Rayner agrees to be responsible for

payment for all water metered to the existing system whether

through normal use or loss due to defective plumbing or

broken or leaking lines or whether or not the existing lots

are metered separately from the existing four (4) inch water

line; and

WHEREAS, Dr. Rayner agrees to indemnify and hold

harmless the City of Oxford from any and all actions, causes

of action, claims, demands, damages, costs, loss of services,

expenses and compensation on account of, or in any way growing

out of the supply of water and/or sewer services as contemplated

hereby; and

WHEREAS, The City of Oxford is agreeable to providing

water and/or sewer services to the aforementioned lots upon the

terms and conditions set forth herein.

NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE

PREMISES and the mutual promises and agreements of the parties

hereto which are contained herein, the parties hereto and their

successors in title hereby agree as follows:

1. The City of Oxford, Mississippi will:

a. Upon request by Dr. James W. Rayner

and in accordance with the applicable ordinances,

rules, regulations and policies of said city, provide

water to the residence of Dr. James W. Rayner, Lot 3,

and the separate Lots 1, 2, 4, 5, 8 and 9 and one

-2-


additional lot, either 6 or 7, to be designated by

Rayner, through individual meters connected to the

existing four (4") inch water line owned by Rayner and

serving his residence on Lot 3.

b. Keep in place and maintain, at its

option, the existing two (2") inch water meter through

which the existing four (4") inch water line is now

supplied.

2. Dr. James W. Rayner will:

a. Maintain and operate the existing four

(4") inch water line at his expense, and at no expense

whatsoever to the City of Oxford.

b. Be responsible for payments to . the City

of Oxford for all water metered to the existing system

(the four [4") inch water line and all connections

thereto whether made or to be made) whether through

normal use, or loss due to defective plumbing as broken

or leaking lines, or whether or not the existing lots

are metered separately from the existing four (4") inch

water line, all in accordance with the City's policy

relating to water loss due to defective plumbing.

c. Be responsible for the installation and

maintenance of water systems to service the aforementioned

lots, at no expense to the City of Oxford, but in

strict compliance with the requirements of and subject

to approval and acceptance by said City.

d. Indemnify and hold harmless the City of

Oxford from any and all actions, causes of action,

claims, demands, damages, costs, loss of services,

expenses and compensation on account of, or in any way

growing out of the supply of water and/or sewer services

as contemplated hereby.

_MINUIEB_QQKNo_29,CIIYOF OXFORD

-3-



e. In the event that the City of Oxford is

requested to provide water and/or'sewer services to any

lot or combination of lots other than those enumerated

in paragraph 1.a. herein, or to provide sewer service

to such enumerated lots, comply with the requirements

of the Subdivision and Utilities Ordinances of the City

of Oxford in the development of any additional lots or

area and will redevelop the existing lots or area

accordingly.

3. It is mutually agreed that nothing herein

shall be interpreted so as to require the City of Oxford to

provide any further service such as fire and police protection,

garbage and trash pickup, or road or street maintenance to

any of the above mentioned property which lies outside of

the corporate boundaries of said City.

IN WITNESS WHEREOF, the parties hereto have executed

this Agreement as of the day of

1978.

DR. JAMES W. RAYNER J , or

ATTEST:



Pursuant to the Public Notice published in The Oxford Eagle

on July 7, 1978, this is a Public Hearing on Proposed Use of

Revenue Shaing Funds for the peiod October 1, 1978 - September 30,

1979. Funds expected to be received are $214,306.00.

Mrs. Maxine McGuire, "Meals On Wheels", requested $8,243.00

to be used as matching money for a Title XX Grant.

Dr. Michael Suib, Region II Mental Health Center requested

$6,097.00 as a partial match for Proposed Handicapped Adult Day

Care Program.

Mrs. Betty Brenkert, Chairman of Oxford Housing Authority,

and Mrs. Willie Hume Bryant request $10,000.00 to use as matching

funds to establish a Child Development Center at C. B. Webb

Townhouses and to administer Child Care Center at Eastview Homes.

The facility at Eastview will have to close as of October 1, 1978.

unless funds are received.

Dr. Henry B. Pace requested funds for the Oxford-Lafayette

County You Holding Facility. The budget and amount of funds

requested will be submitted later.

Mayor Leslie advised the group that all requests would be

taken under advisement.

Mayor Leslie departed the meeting at this time and Mayor

Protempore McLaurin proceeded to preside.

Rev. James Lucius, Pastor of the Church of Nazarene came

before the Board of Aldermen requesting that the City give

consideration to the lowering of the 12 inch water line in front

of the Church on Highway 7 South. They are planning a new

church building. The church would be willing to pay for the cost

of the labor to lower the line and would give an easement for the

line to be located on church property.

Rev. Lucius was advised that this request would be considered

and an answer provided at the next regular Board Meeting.

Mr. Gene Meadows, Superintendent of Oxford Municipal Separate

School District presented the School Budget for fiscal year 1978-

79.


and passed unanimously by the aldermen present to adopt the budget

as presented:


BUDGET OXFORD MUNICIPAL SEPARATE SCHOOL DISTRICT 1978-79

DISBURSEMENTS

Administration $ 123,423.00

Instructional 2,471,Q43.00

Maintenance 441,441.00

Transportation 285,319.00

Vocational Programs 268,201.00

Federal Programs 370,123.00

Junior High School Building 25,430.00

Ending Cash Balance 15,118.00

TOTAL $4,000,098.00

REVENUE

Local Funds $1,161,802.00

State Funds 2,436,655.00

Federal Funds 401,641.00

TOTAL $4,000,098.00

(The Detailed Budget is on file in the office of the City Clerk)

Mike Stewart, Administrative Assistant of the Oxford

Police Department presented an annual report on the operation

of the Police Department.

Mr. Ed Shield, Sanitarian of the Health Department came

before the Mayor and Board of Aldermen to discuss the problem

of raw seage in trailer court owned by W. W. Bruce.

After discussion motion was made by Alderman Woodburn,

seconded by Alderman King and passed unanimously by the aldermen

present authorizing City Attorney Gafford to proceed to take

the necessary steps to get all problems of raw stage within the

Corp Limits of Oxford corrected.


King and passed unanimously by the aldermen present authorizing

David Bennett to attent the Mississippi Air & Water Pollution

Control Meeting in Jackson on Thursday and Friday, July 20-

21, 1978.

City Attorney Gafford read for the first reading "AN

ORDINANCE AUTHORIZING THE REMOVAL OF ANY NATURAL OR ARTIFICIAL

MINUTE BOOK No. 29, CITY OF OXFORD CEMENT, MUM,. 47 - 8314

OBSTRUCTION OF ANY MUNICIPAL FIRE HYDRANT".

Upon the recommendation of Chief of Police, Billy White,

motion was made by Alderman Crews, seconded by Alderman King and

passed unanimously by the aldermen present authorizing the install-

ation of a traffic light on University Avenue at South 8th Street

on a trial basis and it does not interfere with normal movement

of traffic on a major thoroughfare.

Upon the recommendation of Fire Chief Terry McDonald, motion

was made by Alderman Crews, seconded by Alderman King and passed

unanimously by the aldermen present authorizing two firemen to

attend Fire School in Jackson on pump operation July 27-29, 1978.

Motion was made by Alderman King, seconded by Alderman Crews


City Clerk to purchase an IBM Typewriter on State Contract Price

for the Clerk's office.

* Upon the recommendation of John Smith, motion was made

by Alderman Woodburn, seconded by Alderman King and passed

uanimously by the aldermen present authorizing the advertisement

for bids for water meter and supplies needed to install one six

inch meter for the Oxford Square Complex.

John Smith advised the Board that the Water Treatment Plant

on Anderson Road is now in operation.

* Alderman Crews discussed with the Board some complaints he had

received about the farmers who use the City Parking Lot to sell

farm produce.

Mayor Protempore McLaurin appointed the following committee

to investigate this matter and report back to the Board:

Alderman Crews Alderman King Police Chief Billy White


and passed unanimously by the aldermen present authorizing Fire

Chief McDonald to purchase the necessary parts to repair the pump

H. CHRESTMA - .1. ;4

AV Ata .1 A lid 7CL7URI 1 , - A

VIRGINI JOHN 0. SLIE, MAYOR

YOR PROTEMP


on Fire Engine #5.

Motion was made by Alderman Woodburn, seconded by

Alderman King and passed unanimously by the aldermen present

to declare an Executive Session to discuss litigation

and purchase of land for industrial site adjacent to the

railroad.

EXECUTIVE SESSION

The Board did convene in Executive Session with the

following present:

J. P. McLaurin, Mayor Protempore, Alderman Russell

Woodburn, Alderman James N. King, Alderman John Crews;

Virginia H. Chrestman, City Clerk; Police Chief, Billy White;

Tom Landrum, Superintendent of Electric Department; and City

Attorney G. A. Gafford.


King and passed unanimously by the aldermen present authorizing

the City Attorney, Freeland & Gafford, to defend the two city

policemen who are being sued for police brutality.

* City Attorney Gafford reported to the Board that he had

discussed with Mr. Williamson and Mr. Green the offer to

purchase the Green property and option the Williamson property

as discussed by the Board on July 17, 1978.

They are willing to sell the Green property at the rate

of $2,000.00 per acre with Mr. Williamson receiving a 6% real

estate commission on the sale. After discussion, motion was

made by Alderman King, seconded by Alderman Crews and passed

unanimously by the aldermen present authorizing a survey of

the Green property and purchase of the acreage after the survey

at the rate of $2,000.00 per acre with Mr. Williamson receiving

a 6% real estate commission on the sale. Financing for the

purchase will be worked out after the survey.

- * On motion duly made, seconded and passed unanimously, it

was ordered that this Board now recess to meet the 26th day of

July, 1978, at 9:00 A. M.


RECESS REGULAR MEETING 9:00 A. M. JULY 26, 1978

Pursuant to a recess order on July 18, 1978, the Mayor and Board

of Aldermen met on July 26, 1978, at 9:00 A. M., in the Mayor

and Board's Chambers in City Hall when and where the following

were present:











Also present were Supervisors Frank Ramage, Clark Little-

john, Charles McGonagil, and J. C. Tatum; Joe Hudspeth Sidney

Johnson, and Bill Anderson of the Chamber of Commerce.

After the meeting was called to order, the following

business was transacted:

Mayor Leslie reported on his recent meetings with an indu-

strial prospect for Oxford.

* * * Motion was made by Alderman Haley, seconded by Alderman

McLaurin and passed unanimously authorizing eight borings on

the property purchased from Mr. Green.

* * * * The county supervisors were requested to assist in the

clearing of some 15 acres of the Green property. Tom Landrum

and John Smith are to work with the Supervisors.



McLaurin and passed unanimously authorizing the amendment to

the General Fund Budget adding an item for Industrial Improve-

ment in the amount of $30,000.00 to cover expenses including

but not limited to down payment of purchase of Green property;

real estate commission fee; survey; test borings and legal fees

4R'7 MINUTE BOOK No. 29, CITY OF OXFORD


and that the line item "absorb from surplus" in General Fund

read $110,729.77 making the total amended General Fund Budget

for 1977-78 - $1,854,446.96.


was ordered that this Board do now adjourn Sine-Die.

VIRGIN CHRESTMAN, CITY CLERK r)4 ::.'4f,(—

HN O. LE IE, YOR




COUNTY OF LAFAYETTE

CITY OF OXFORD

REGULAR MEETING 7:00 P. M. AUGUST 1, 1978



Hall at 7:00 P. M., Tuesday, August 1, 1978, it being the time

and place fixed by law for the holding of said meeting when

and where the following were present:






* Virginia H. Chrestman - City Clerk














* After the meeting was called to order the following business

was transacted:


McLaurin and passed unanimously by the Aldermen present authorizing

approval of the minutes of the meeting of July 5, 17, July 18 and

July 26, 1978.

(


Motion was made by Alderman Crews, seconded by Alderman King,

and passed unanimously by the Aldermen present authorizing the

employment of Hattie B. Simmons, Secretary/Deputy Clerk effective

August 8, 1978, at a salary of $575.00 per month.

Tom Landrum, Supt. of Oxford Electric Dept, reported on the

industrial site development south of town on old Taylor Road. Each

County Supervisor has one major piece of equipment on the site and

much progress is being made in clearing and grubbing.

Upon the recommendation of T. W. Elliott, motion was made by

Alderman Woodburn, seconded by Alderman McLaurin and passed unanimously

by the Aldermen present approving the plans and specifications and

authorizing the advertisement for bids for Phase I, Burney Branch

Project.

Upon the recommendation of Ben Smith, Director of Planning

and Development, motion was made by Alderman King, seconded by

Alderman McLaurin and passed unanimoulsy by the Aldermen present

authorizing the advertisement for bids for Sale Commercial lot on

Jackson Avenue acquired from the Oxford Housing Authority, being

Lot 6 Freedman Subdivision, Part II. Said bids to be opened August

15th, at 2:00 P. M.

Mrs. Betty Brenkert, Chairman of Oxford Housing Authority,

announced that Oxford has been approved for $1,006,000.00 tote

used for the construction of 50 units of low rent housing.

Pursuant to the advertisement for bids for construction of

Dog Pound, the Clerk informed the Board that (1) Sealed Bid was

received and opened at 2:00 P.M.:

Jesco, 1nc.------$11,201.00


Woodburn, and passed unanimously by the Aldermen present to accept

the bid of Jesco, Inc.

Pursuant to the advertisement for bids for Water supplies

three (3) Sealed bids were received:


WATER SUPPLIES

August 1, 1978 TOTAL BID

GENERAL PIPE & SUPPLY COMPANY P. 0. Box 13185 Memphis, TN 38113

WHOLESALE SUPPLY COMPANY P. O. Box 118 Jackson, MS 39205

SOUTHERN METER & SUPPLY COMPANY P. O. Box 20142 Jackson, MS 39209

$3,175.04

$3,353.94

$2,968.50

CASHIER'S CHECK

BID MEND

NO BID BOND or CASHIER'S CHECK


King, and passed unanimously by the Aldermen present to accept the

bid of General Pipe & Supply in the amount of $3,175.04.


and passed unanimously by the Aldermen present to adopt ORDINANCE

1978-8 "AN ORDINANCE AUTHORIZING THE REMOVAL OF ANY NATURAL OR

ARTIFICIAL OBSTRUCTION OF ANY MUNICIPAL FIRE HYDRANT." Said Ordinance

is recorded in Ordinance Book 3, pages 362-363.

Alderman Crews reported that the committee to study the farmers

market had met and this is a project that will have to be approved

in a long range manner. He further stated that we need to be sure

to keep the parking lot clean that the farmers are now using.

John Smith and Mayor Leslie discussed plans for a market and

canning facilities that they would like to see built in the City of

Oxford.

John Smith, City Engineer, reported that the estimated cost to

lower the water line in front of the Nazerene Church is $7,200.00.

After discussion, motion was made by Alderman Crews, seconded

by Alderman Woodburn and passed unanimously by the Alderman present

to offer to pay for one-half of the cost of lowering the line as it

is now exposed and in some degree of danger.

Alderman Woodburn reported that the committee to study the

feasibility of reduced rates to water lawn during the summer months

met on July 14, 1978, and considered all pertinent aspects of the

matter and based on the facts and experience available recommended that

no change be made in the rates at this time

49! MINUTE BOOK No. 29, CITY OF OXFORD


No action was taken on the request of Cleve Sanders to

operate a pool room on Rivers Hill. This matter will be discussed

August 15.

The Board decided to consider the contribution to the Fourth

of July 1979 Celebration at the time the budget is prepared.


McLaurin and passed unanimously by the Aldermen present to adopt the


RESOLUTION

WHEREAS, the United States Navy Band, Memphis,"Stern Wheel

Drive", has provided service of exceptional value and positive

benefit to the citizens of the City of Oxford and Lafayette

County, Mississippi; and,

WHEREAS, such service provided direct and vital support

for the dramatic success of the first public official Indepen-

dence Day celebrations ever conducted in the combined Citycf

Oxford and Lafayette County community, which included observances

for the years of 1976, 1977, and 1978, through central partici-

pation in formal ceremonies, parades, and evening concerts as

the focal point of the community's mass public patriotic

celebrations which are believed to be among the most unique and

successful held throughout America; and,

WHEREAS, such vital support and central participation

greatly enhanced the distinctive formal ceremonial activities,

in addition to the entertainment program, which focused on the

symbolism of service to America and which honored Lafayette

County's veterans of the First World War, as the area's senior

symbols of the citizens' service to the Nation; and,

WHEREAS, such greatly valued support and participation, in

contributing directly to the dramatic success of these unprece-

dented mass public patriotic observances have significantly

contributed to the improvement of the Oxford-Lafayette community

in fostering a spirit of increased total community cooperation,

cohesion, and community image through the experiences of

collective celebration of America's heritage; and

WHEREAS, all such vital support and central participation

was provided by the United States Navy Band, Memphis, with great


diligence, professionalism, courtesy and highly dramatic effect

reinforcing the great pride of the citizens of the City of

Oxford and Lafayette County in the personnel of the United States

Navy and all other members of the uniformed military branches

which serve America;

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF

ALDERMEN OF THE CITY OF OXFORD, MISSISSIPPI, AS FOLLOWS: That

the United States Navy Band, Memphis, "Stern Wheel Drive", is

offered the full and sincere appreciation of the citizens of

the combined City of Oxford and Lafayette County counnunity in

recognition of its splendid level of cooperation, professional-

ism, and most valued supporting participation contributing to

unprecendented benefits to the Oxford-Lafayette community in

Independence Day celebration activities of the years 1976, 1977,

and 1978.

Terry McDonald, Fire Chief, reported to the Board that he is

having problems with the air conditioners at Fire Station Number 1.

The compressor is bad and this is the fourth time. Mr. McDonald

presented thiee quotes he had obtained for a new outside 5-ton unit:

J. W. Walker $1260.00 Taylor & Moore $ 971.00 Oxford Heating & Cooling----$1450.00

After discussion, motion was made by Alderman Crews, seconded

by Alderman King and passed unanimously by the Aldermen present

authorizing Taylor and Moore to replace the outside unit at a cost

of $971.00


Crews and passed unanimoulsy by the Aldermen present authorizing

Terry McDonald to attend the Fire Chief Conference in Greenwood

August 10-12, 1978.

Upon the recommendation of Chief of Police, Billy White, motion

was made by Alderman King, seconded by Alderman Crews and passed

unanimously by the Aldermen present authorizing the transfer of Gerald

Pierce from CETA Program to regular payroll in the Police Department.

(continued in Minute Book 30 page 1)

MINUTE BOOK No. 29, CITY OF OXFORD

Documents

Transcript of MINUTE BOOK No. 29, CITY OF OXFORD